HomeMy WebLinkAbout2024.09.03 CC MinutesMINUTES
City Council Meeting
City Hall Council Chambers
Tuesday, September 3, 2024
7:00 p.m.
Call to Order
Mayor Weidt called the meeting to order at 7:11 p.m.
Due to technical difficulties, no audio was broadcast for this meeting.
Roll Call and Pledge of Allegiance
COUNCIL PRESENT: Klein, Miron, Petryk, Strub, Weidt
COUNCIL ABSENT: None
OTHERS PRESENT: City Administrator Bryan Bear, City Attorney Dave Snyder, Community
Development Director Rachel Juba, City Clerk Michele Lindau
Approval of Minutes for the August 15, 2024, Highway 61 Visioning Open House
Petryk made motion, Klein seconded, to approve the minutes for the Highway 61 Visioning Open
House held on August 15, 2024, as presented.
All Ayes. Motion carried.
Approval of Minutes for the August 19, 2024, City Council Meeting
Klein made motion, Strub seconded, to approve the minutes for the City Council meeting held on
August 19, 2024, as presented.
All Ayes. Motion carried.
Approval of Agenda
Weidt made motion, Klein seconded, to approve the agenda as presented.
All Ayes. Motion carried.
Approval of Consent Agenda
Klein made motion, Petryk seconded, to approve the following Consent Agenda.
1. Approve Claims Roster
2. Approve Annual Performance Review for Building Official Joel Hoistad
3. Approve Annual Performance Review for City Clerk Michele Lindau
4. Approve Tobacco License for Hugo Gaz, LLC, DBA Speedway
5. Approve Special Event Permit for Hugo Legion for Craft Show/Octoberfest on
Council Meeting Minutes for September 3, 2024
Page 2 of 5
Saturday, October 5, 2024
6. Approve Lawful Gambling Exempt Permit for Ducks Unlimited on Sunday, October 6,
2024, at Sal’s Angus Grill
7. Approve Pay Request No. 6 to Arnt Construction for 159th Street/TH61 Roundabout
8. Approve Renewal of Mining Permit for Mike Atkinson
9. Approve Resolution Approving Encroachment Agreement for 16180 Finale Avenue
North
All Ayes. Motion carried.
Approve Claims Roster
Adoption of the Consent Agenda approved the Claims Roster as presented.
Approve Performance Review for Building Official Joel Hoistad
Joel Hoistad was hired on September 14, 2020, as the new building Official. Adoption of the
Consent Agenda approved the Annual Performance Review for Building Official Joel Hoistad.
Approve Annual Performance Review for City Clerk Michele Lindau
Michele Lindau was hired by the City of Hugo as a part time employee in 1997 and approved as
a full-time employee on May 1, 1999. On January 1, 2008, Michele became the new City Clerk.
Adoption of the Consent Agenda approved the annual performance review for City Clerk
Michele Lindau.
Approve Tobacco License for Hugo Gaz, LLC, DBA Speedway
Hugo Gaz, LLC had purchased the Speedway gas and convenience store located at 14815 Forest
Boulevard North. The previous owner had a license to sell tobacco products, but the license was
not transferrable, and the new owner of Hugo Gaz, Muntasir Elisa, had applied for a new license.
Adoption of the Consent Agenda approved the license to make retail sales of cigarettes and other
tobacco products.
Approve Special Event Permit for Hugo Legion for Craft Show/Octoberfest on Saturday,
October 5, 2024
The Hugo American Legion Post 620 had applied for a Special Event Permit for their annual
Craft Show and Oktoberfest Celebration to be held on Saturday, October 5, 2024. This event
required a Special Event Permit approved by Council because there was expected to be about
200 people in attendance, alcohol sold outdoors, and music outside until approximately 9 p.m.
Adoption of the Consent Agenda approved the Special Event Permit for the Hugo American
Legion Post 620 in accordance with their application and conditions in the memo.
Council Meeting Minutes for September 3, 2024
Page 3 of 5
Approve Lawful Gambling Exempt Permit for Ducks Unlimited on Sunday, October 6,
2024, at Sal’s Angus Grill
Ducks Unlimited, Roseville Chapter 209, had applied for a Lawful Gambling Exempt Permit to
hold bingo and a raffle at their event on October 6, 2024, at Sal’s Angus Grill, 12010 Keystone
Avenue North. Applications needed to be approved by the City prior to being issued by the State
Gambling Control Board. Adoption of the Consent Agenda approved the Lawful Gambling
Permit for Ducks Unlimited.
Approve Pay Request No. 6 to Arnt Construction for 159th Street/TH61 Roundabout
Arnt Construction Company had submitted Pay Request No. 6 in the amount of $36,209.06 for
work certified through August 8, 2024, on the TH61/159th Street Roundabout Improvement
Project. The project was substantially complete at this time and the retainage had been reduced to
1%. Adoption of the Consent Agenda approved payment to Arnt Construction Company in the
amount of $36,209.06.
Approve Renewal of Mining Permit for Mike Atkinson
The Mining Permit for Mike Atkinson on his property located on the south side of 147th Street
between Irish and Hyde Avenue expired on August 2, 2024. Atkinson had applied for a renewal
of the permit for another two years. For the past several years, the site has been used to stockpile
material, with no mining activity taking place. When the permit was renewed in 2012, the
Council allowed Mike Atkinson to move forward with the Mining Permit renewal process
without all the conditions being met until the time mining operations began again, due to the cost
of meeting those conditions. The requirements not being met were to biannually provide a
topographic map of the site, calculation of stockpiled material, amount of granular material left
on site to be mined, and a reclamation plan. Staff had found very minimal activity on the site to
require those conditions be met for the renewal of his permit. Adoption of the Consent Agenda
approved the Mining Permit for Mike Atkinson for property located on 147th Street North with
the condition that all requirements in the permit be met when mining activity begins again.
Approve Resolution Approving Encroachment Agreement for 16180 Finale Avenue North
Brooke Feyen and John Finney had requested an encroachment agreement to allow construction
of a fence within a drainage and utility easement on property located at 16180 Finale Avenue
North. The Senior Engineering Technician had reviewed the location of the fence and was
comfortable with the request. Adoption of the Consent Agenda approved the RESOLUTION
2024-36 APPROVING AN ENCROACHMENT AGREEMENT TO ALLOW
CONSTRUCTION OF A FENCE WITHIN A DRAINAGE AND UTILITY EASEMENT ON
THE PROPERTY LOCATED AT 16180 FINALE AVENUE NORTH
Council Meeting Minutes for September 3, 2024
Page 4 of 5
Declare Cost to be Assessed and Set Public Hearing for 2024 Street improvement Project
(125th Street and Dellwood Ridge)
On April 15, 2024, the City of Hugo awarded the Contract for 125th Street and Dellwood Ridge
Development Street Project to Dresel Contracting, Inc. As part of the public improvement
process, in accordance with the requirement of MN Statutes Chapter 429 for assessments to
benefitting properties, the City needed to declare the costs to be assessed and conduct the
assessment hearing.
City Administrator Bryan Bear informed the Council that the project was nearing completion.
Heather Avenue and Upper Heather Avenue were complete through the first lift of asphalt, and
restoration and seeding would be taking place the following day. On 125th Street, the
reclamation project had both layers of asphalt complete, and the crews were out that day doing
gravel shouldering. The total project cost was $2,877,000, and the amount to be assessed was
$258,500. Assessment rates were applied according to the City’s Assessment Policy. For the
complete reconstruction of Upper Heather Avenue and Heather Avenue, the assessment would
be $5,200 per unit. For the reclamation and overlay on 125th Street, the assessment would be
$3,400 per unit.
Bear recommended Council approve the resolution declaring the costs to be assessed and
ordering the preparation of the proposed assessment roll for the project and the resolution calling
for a public hearing to be set for October 7, 2024.
Weidt made motion, Klein seconded, to approve RESOLUTION NO. 2024 – 37 DECLARING
THE COST TO BE ASSESSED AND ORDERING PREPARATION OF PROPOSED
ASSESSMENT ROLL FOR THE 2024 125th STREET AND DELLWOOD RIDGE STREET
IMPROVEMENT PROJECT
Roll Call Vote-
Ayes: Klein, Miron Petryk Strub Weidt.
Nays: None
Motion carried.
Weidt made motion, Strub seconded, to RESOLUTION NO. 2024 – 38 CALLING FOR
HEARING ON PROPOSED ASSESSMENT FOR THE 2024 125th STREET AND
DELLWOOD RIDGE STREET IMPROVEMENTS PROJECT
Roll Call Vote-
Ayes: Klein, Miron Petryk Strub Weidt.
Nays: None
Motion carried.
Council Meeting Minutes for September 3, 2024
Page 5 of 5
Schedule HBA Business Breakfast for Tuesday, September 10, 2024
City Administrator Bryan Bear recommended Council schedule a meeting to attend the Hugo
Area Business Association Business Breakfast on September 10, 2024, from 7:30 – 9 a.m. at the
Blue Heron Grill. The HBA would be hosting a public service roundtable to include the
Washington County Sheriff, Hugo Fire Department, Hugo Public Works Department, and
Fairview Ambulance Service.
Strub made motion, Miron seconded, to schedule a meeting to attend the HBA Business
Breakfast on September 10, 2024.
All Ayes. Motion carried.
Joint Workshop with Planning Commission on Thursday, September 12, 2024
A joint workshop had been scheduled for Thursday, September 12th to discuss the solar
ordinance related to solar farms and to discuss residential zoning text amendments. Due to
scheduling conflicts, City Administrator Bryan Bear recommended Council change the date to
Thursday, September 19.
Klein made motion, Miron seconded, to reschedule the workshop to Thursday, September 19,
2024, at 6 p.m.
All Ayes. Motion carried.
Hopkins Schoolhouse and Heritage Center Fundraiser on Saturday, September 14, 2024
City Administrator Bryan Bear informed the Council the Hopkins Schoolhouse Committee
would be holding a fundraiser on Saturday, September 14, 2024, from 5:30 – 9:30 p.m. at the
Pede Pedersen Pavilion.
Klein made motion, Miron seconded, to schedule a meeting to attend the Hopkins Schoolhouse
Heritage Center Fundraiser on September 14, 2024.
All Ayes. Motion carried.
Adjournment
Klein made motion, Miron seconded, to adjourn at 7:22 p.m.
All Ayes. Motion carried.
Respectfully Submitted,
Michele Lindau, City Clerk