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Home My WebLink About2024.10.07 CC Packet A. CALL TO ORDER B. ROLL CALL C. PLEDGE OF ALLEGIANCE D. APPROVAL OF MINUTES 1. September 14, 2024, Hopkins Fundraiser 2. September 16, 2024, Council Meeting 3. September 19, 2024, Joint Workshop with Planning Commission E. APPROVAL OF AGENDA F. APPOINTMENTS/PRESENTATIONS 1. Nothing Scheduled G. CONSENT AGENDA All matters listed under the Consent Agenda are considered to be routine by the City Council and will be enacted by one motion and a roll call vote. If a member of the City Council or the public wishes to discuss an item, that item will be removed from the Consent Agenda and will be considered separately. 1. Approve Claims Roster 2. Approve Annual Performance Review for Finance Director Anna Wobse 3. Approve Daniel Koch as New Historical Commissioner 4. Approve Donation to the Hugo Fire Department from the Hugo American Legion 5. Approve Partnership Agreement between Washington Conservation District and Members of EMWREP-Lower St. Croix Water Education Program 6. Approve JPA with Washington County for Mass Emergency Notification System (Code Red) 7. Approve Resolution Appointing Election Judges for the 2024 General Election 8. Approve Resolution Approving Minor Subdivision on Jefferey Avenue-Craig Anderson 9. Approve Resolution Approving CUP for Accessory Apartment at 17200 Keystone Avenue-Scott and Leann Neamy 10. Approve Ordinance Allowing Tobacco Shops as Permitted Use in Central Business District 11. Approve Ordinance Amending the Controlled Shooting Area Map 12. Approve Reduction in Letter of Credit for Meadows at Hugo 2nd Addition 13. Approve Reduction in Letter of Credit for The Shores of Oneka 3rd and 4th Additions Mayor: Tom Weidt Councilmembers: Becky Petryk, Ward 1 Phil Klein, Ward 2 Dave Strub, Ward 3 Mike Miron, Council at Large City Council Agenda Monday, October 7, 2024 Address: 14669 Fitzgerald Ave. N. Hugo, MN 55038 Phone: 651-762-6300 Website: www.ci.hugo.mn.us H. PUBLIC HEARING 1. Proposed Assessments for 2024 125th Street and Dellwood Ridge Neighborhood Street Project I. UNFINISHED BUSINESS 1. Recap of Workshop on Solar Farms and Residential Zoning Text Amendments J. NEW BUSINESS 1. Update on Waters Edge Community Meeting K. VISITOR PRESENTATIONS 1. Nothing Scheduled L. COUNCIL PRESENTATIONS 1. Nothing Scheduled M. ADMINISTRATIVE PRESENTATIONS 1. Reminder - Citywide Bus Tour on Saturday, October 5, 2024 2. Reminder – Fire Hall Open House on Saturday, October 5, 2024 3. Schedule Neighborhood Meetings for 2025 Street Project for Tuesday, October 22, 2024 4. Schedule Board of Canvass for Tuesday, November 12, 2024 5. Schedule Holiday Party for Thursday, December 5, 2024 N. ADJOURNMENT BACKGROUND MEMO FOR THE CITY COUNCIL MEETING ON OCTOBER 7, 2024 D.1 Minutes for the September 14, 2024, Hopkins Fundraiser D.2 Minutes for the September 16, 2024, Council Meeting D.3 Minutes for the September 19, 2024, Joint Workshop with Planning Commission Staff recommends Council approve the above minutes as presented. G. 1 Approval of Claims Staff recommends Council approve the Claims Roster as presented. G.2 Approve Annual Performance Review for Finance Director Anna Wobse Anna Wobse was hired as the City’s Accounting Clerk on October 27, 2008, and has worked in accounts payable and payroll functions. In March 2018, Council approved Anna as the new Finance Coordinator and in October 2021 as the new Finance Director. City Administrator Bryan recommends Council approval of the annual performance review for Finance Director Anna Wobse G.3 Approve Daniel Koch as New Historical Commissioner There are vacant positions on the Historical Commission for a regular member and two associate members. Daniel Koch had met the Hugo Historical Commission at their display during Good Neighbor Days and had since been attending meetings and applied to be on the Commission. The Commission requested Council formally appoint him as a regular member. Staff recommends Council approve Daniel Koch as a new Historical Commissioner with a term ending December 31, 2024. G.4 Approve Donation to the Hugo Fire Department from the Hugo American Legion The Hugo Lions Club would like to donate $1,000 to the Hugo Fire Department for equipment and training. Donations to the Fire Department must be approved by the City Council. Staff recommends Council approve the donation of $1000 from the Hugo American Legion to the Hugo Fire Department. G.5 Approve Partnership Agreement between Washington Conservation District and Members of EMWREP-Lower St. Croix Water Education Program In March 2016, Council first approved membership to the East Metro Water Resource Education Program (EMWREP) as part of the SWPPP educational component. This was an agreement between Washington Conservation District and Members of the EMWREP with common objective to educate citizens about water resources, stormwater, and groundwater management. This partnership allows the City to more efficiently deliver water resource education and meet the MS4 permit education requirement. This agreement was renewed for another three years in both January 2019 and January 2022 and will expire in January 2025. Staff recommends Council approve the agreement between Washington Conservation District and members of the EMWREP in the annual amount of $3500 for another three years. G.6 Approve JPA with Washington County for Mass Emergency Notification System (Code Red) The City’s current Joint Powers Agreement with Washington County for Code Red will expire on December 31, 2024. The new agreement will go into effect on January 1, 2025, and will remain in effect until one or both parties terminate the agreement. Beginning in 2025 there will no longer be an annual fee. Staff recommends Council approve the JPA with Washington County for the Mass Emergency Notification System (Code Red). G.7 Approve Resolution Appointing Election Judges for the 2024 General Election The Hugo City Council must pass a resolution approving the appointment of election judges for the General Election on November 5, 2024. Staff has prepared a resolution with a list of 57 judges who have signed up to work the General Election and have completed the required training. Staff recommends Council approve the resolution appointing election judges for the 2024 General Election. G.8 Approve Resolution Approving Minor Subdivision on Jefferey Avenue-Craig Anderson Craig Anderson is requesting a minor subdivision of an unaddressed parcel located on Jeffrey Avenue North. The request is to split the 20-acre parcel into two 10-acre parcels. At its September 26, 2024, meeting, the Planning Commission held a public hearing and considered the request. No one spoke during the public hearing. After discussing the request, the Planning Commission voted unanimously to recommend approval of the minor subdivision request. Staff is recommending approval of the resolution approving the minor subdivision request for the property located on Jeffrey Avenue North. G.9 Approve Resolution Approving CUP for Accessory Apartment at 17200 Keystone Avenue-Scott and Leann Neamy Scott and LeAnn Neamy are requesting approval of a conditional use permit (CUP) to allow for the construction of a 900 square foot building addition to be used as an accessory apartment, for the property located at 17200 Keystone Avenue North. Accessory apartments are allowed as a conditional use in the Agricultural zoning district. At its September 26, 2024 meeting, the Planning Commission considered the request and held a public hearing. No one spoke during the public hearing. After discussing the request, the Planning Commission voted unanimously to recommend approval of the CUP. Staff is recommending approval of the resolution approving the CUP request for an accessory apartment at 17200 Keystone Avenue North. G.10 Approve Ordinance Allowing Tobacco Shops as Permitted Use in Central Business District At its meeting on Thursday, September 26, 2024, the Planning Commission held a public hearing and considered the text amendment. There was one person to spoke during the meeting that asked if they could sell CBD products. Staff stated they would need to be legal products to sell CBD related items. The Planning Commission discussed parking and how Washington County conducts compliance checks. After discussion the Planning Commission unanimously recommended approval of the ordinance approving the text amendment. G.11 Approve Ordinance Amending the Controlled Shooting Area Map At its June 3, 2024, meeting, Council authorized staff to draft an amendment to the Shooting Ordinance to update the Controlled Shooting Area Map. This map was adopted as part of the Shooting Ordinance in May, 2010, and identifies areas in the City where there are restrictions on shooting. Staff has amended the map to expand the controlled shooting area to include properties that have since been developed with neighborhood homes and parks. Staff recommends Council approve the amendment to the Shooting Ordinance revising the Controlled Shooting Area Map. G.12 Approve Reduction in Letter of Credit for Meadows at Hugo 2nd Addition Meadows at Hugo 2nd Addition has had significant work completed to date and Centra Homes, LLC is requesting a reduction in the letter of credit. The current letter of credit for the 2nd Addition is in the amount of $1,008,735. Staff has inspected the work completed to date and recommends reducing the letter of credit by $907,862 based on the value of work remaining to be completed. The remaining value of the letter of credit will be in the amount of $100,873, which is 10% of the original amount. Staff recommends Council approve the reduction in the letter of credit for Meadows at Hugo 2nd Addition. G.13 Approve Reduction in Letter of Credit for The Shores of Oneka 3rd and 4th Additions The Shores of Oneka 3rd and 4th Additions have had significant work completed to date and the developer is requesting a reduction in the letter of credit for both the 3rd and 4th Additions. The current letter of credit for the 3rd Addition is in the amount of $3,567,600. Staff has inspected the work completed to date and recommends Council approve the reduction in the letter of credit to $356,760 based on the value of work remaining to be completed. The current letter of credit for the 4th Addition is in the amount of $738,905. Staff has inspected the work completed to date and recommends Council approve the reduction in the letter of credit to $81,267 based on the value of work remaining to be completed. H.1 Proposed Assessments for 2024 125th Street and Dellwood Ridge Neighborhood Street Project On April 15, 2024, City Council awarded the contract for the 2024 125th Street and Dellwood Ridge Street Improvements Project to Dresel Contracting. At the September 3, 2024, regular Council meeting, the Council adopted a resolution declaring costs to be assessed for the 2024 125th Street and Dellwood Ridge Street Improvements Project and scheduled the assessment hearing on the proposed assessments for October 7, 2024. The Notice of Assessment Hearing has been published in the official newspaper and mailed to the owners of each parcel described in the assessment roll at least two weeks prior to the hearing. As part of the assessment hearing, staff will give a PowerPoint presentation identifying the improvements, costs and detail payment options. Staff recommends Council approve the resolution adopting assessments for the 2024 125th Street and Dellwood Ridge Street Improvements Project. I.1 Recap of Workshop on Solar Farms and Residential Zoning Text Amendments A joint workshop was held on Thursday, September 19, 2024, with the Planning Commission to discuss the solar farm ordinance and residential zoning text amendments. Staff will provide Council a recap of that meeting. J.1 Recap of Waters Edge Community Meeting A meeting was held with the Waters Edge residents on Wednesday, September 2, 2024, to discuss public safety issues. The meeting was attended by Mayor Tom Weidt, Councilmember Phil Klein, and members of staff. Staff will provide a recap of that meeting. M.1 Reminder – Hugo Citywide Bus Tour on Saturday, October 5, 2024 The Council has scheduled the Hugo Citywide Bus Tour for Saturday, October 5, 2024. The tour will begin and end at the North Star Elementary School. Bus will begin loading at 9:45 a.m. for a 10 a.m. departure and return at approximately noon for lunch. M.2 Reminder - Hugo Fire Department Open House on Saturday, October 5, 2024 The Hugo City Council has scheduled a meeting to attend the Fire Department Open House on Saturday, October 5, 2024, from 11 a.m. – 3 p.m. M.3 Schedule Neighborhood Meetings for 2025 Street Project for Tuesday, October 22, 2024 Staff is requesting Council schedule neighborhood meetings for the 2025 street improvement projects to be held on Tuesday, October 22, 2024. The meeting to discuss street improvements in the Beaver Ponds Development area will be held from 6-7 p.m. The meeting to discuss street improvements in Duck Pass and Palmes Long Lake Estates Developments and in the Ingersoll Avenue North neighborhood will be held from 7:15 – 8:15 p.m. Both meetings will take place in the Peder Pedersen Pavilion. Staff recommends Council schedule these meetings. M.4 Schedule Board of Canvass for Tuesday, November 12, 2024 The Board of Canvass is required to meet between 3-10 days after the General Election. Hugo City Council acts as the Board of Canvass. The General Election will be held on November 5, and the Board must meet between November 8-15 to canvass the results. Staff recommends Council schedule the Board of Canvass meeting for Tuesday, November 12, 2024, at 6 p.m. in the Council Chambers. M.5 Schedule Holiday Party for Thursday, December 5, 2024 Annually, Council holds a holiday party in appreciation for staff and commissioners. Staff recommends Council schedule the holiday party for Thursday, December 5, 2024, at the Peder Pedersen Pavilion. N. Adjournment MINUTES City Council-Hopkins Schoolhouse Fundraiser Pede Pedersen Pavilion Saturday, September 14, 2024 5:30 p.m. COUNCIL PRESENT: Klein, Miron, Petryk, Weidt COUNCIL ABSENT: Strub The City Council attended the first annual fundraiser for the Hopkins Schoolhouse and Heritage Center. Proceeds from the event support the restoration of the Hopkins Schoolhouse. The event concluded at approximately 9 p.m. Respectfully Submitted, Michele Lindau, City Clerk MINUTES City Council Meeting City Hall Council Chambers Monday, September 16, 2024 7:00 p.m. Call to Order Mayor Weidt called the meeting to order at 7:00 p.m. Roll Call and Pledge of Allegiance COUNCIL PRESENT: Klein, Miron, Petryk, Strub, Weidt COUNCIL ABSENT: None OTHERS PRESENT: City Administrator Bryan Bear, City Attorney Dave Snyder, City Engineer Mark Erichson, Community Development Director Rachel Juba, City Clerk Michele Lindau Approval of Minutes for the August 29, 2024, Midyear Budget Workshop Klein made motion, Petryk seconded, approve the minutes for the Midyear Budget Workshop held on August 29, 2024, as presented, All Ayes. Motion carried. Approval of Minutes for the September 3, 2024, Council Meeting Petryk made motion, Strub seconded, to approve the minutes for the Council meeting held on September 3, 2024, as presented. All Ayes. Motion carried. Approval of Minutes for the September 10, 2024, Hugo Area Business Association Breakfast Miron made motion, Klein seconded, to approve the minutes for the HBA Business Breakfast held on September 10, 2024, as presented. All Ayes. Motion carried. Approval of Agenda Weidt made motion, Klein seconded, to approve the agenda as presented. All Ayes. Motion carried. Council Meeting Minutes for September 16, 2024 Page 2 of 5 Good Neighbor Days Recap – Lions Member Carrie Schwieger The Hugo Lions Club held Good Neighbor Days on June 7-9, 2024, for the first time at the new Lions Park and Pede Pedersen Pavilion. Lions Club President Carrie Schwieger provided Council a recap of the event. Also attending the meeting were Vice President Chris Clausen and Lions Members Pede Pedersen and John Kelly. Carrie said this was the 48th year of Good Neighbor Days, and she had been in charge of organizing it. In preparation, members of the Club visited other fall festivals. New this year was Pickleball, Hugo’s Got Talent show, and Fingerboarding demonstrations. Returning events from last year were the Ribfest, Parade, Kidfree Zone, Cornhole Tournament, live music, and fireworks. There was also 35 craft and business fair booths, and they hoped to collaborate with the Hugo Area Business Association on that next year. In the pavilion building they had Bingo and the Historical Commission display. For next year, they needed to work on access to the building to keep it locked at certain times and have handouts because the Historical Commission was getting a lot of questions. It was acknowledged that parking was a challenge, and they would be talking about increasing the use of the free shuttle next year. The organizer for next year’s event would be the current Vice President Chris Clausen. Carrie said they made around $70,000 that goes into their operating fund and is used for Food Shelf and Yellow Ribbon donations, school scholarships, emergency relief, senior dinners, and random requests that are voted on by the Club. The Lions presented the Council with a plaque in appreciation of their support. Approval of Consent Agenda Klein made motion, Miron seconded, to approve the following Consent Agenda. 1. Approve Claims Roster 2. Approve Resolution Approving Preliminary Tax Levy for 2025 3. Approve Pay Request No. 4 Dresel Contracting for 125th Street and Dellwood Ridge Streets Improvement Project 4. Approve Resolution Creating a New Special Revenue Fund All Ayes. Motion carried. Approve Claims Roster Adoption of the Consent Agenda approved the Claims Roster as presented. Approve Resolution Approving Preliminary Tax Levy for 2025 At its August 29, 2024, Midyear Budget Workshop, the City Council listened to a presentation from Finance Director Anna Wobse highlighting revenues and expenditures to-date as well as projections for the 2025 fiscal year. City Engineer Mark Erichson also presented to the Council an updated five-year Street Capital Improvement Plan, and a discussion was had about future unfunded infrastructure projects. It was the consensus of the Council that the 2025 preliminary levy revert back to following the flat tax rate policy in order to provide additional funds for Council Meeting Minutes for September 16, 2024 Page 3 of 5 future infrastructure projects. The total proposed 2025 property tax levy of $12,847,855 would move the urban tax rate to 39.190% of tax capacity. Staff believed this levy was sufficient to fund the operating and capital budgets in 2025 and meets the objectives of the City Council to begin funding future infrastructure projects. Adoption of the Consent Agenda approved RESOLUTION 2024-39 APPROVING PRELIMINARY TAX LEVY PAYABLE IN 2025. Approve Pay Request No. 4 Dresel Contracting for 125th Street and Dellwood Ridge Streets Improvement Project Dresel Contracting, Inc. had submitted Pay Request No. 4 in the amount of $219,282.52 for work certified through August 30, 2024, on the 2024 125th Street/Dellwood Ridge Neighborhood Improvement Project. The first layer of asphalt had been placed along Heather and Upper Heather Avenues and restoration work had begun. Adoption of the Consent Agenda approved the payment to Dresel Contracting, Inc. in the amount of $219,282.52. Approve Resolution Creating a New Special Revenue Fund The City of Hugo had received miscellaneous revenues from the State of Minnesota in the form of Public Safety Aid and Local Affordable Housing Aid. These funds needed to be accounted for separately from other already established funds for tracking and reporting purposes. Generally Accepted Accounting Principles (GAAP) and the Governmental Accounting Standards Board’s (GASB) Statement Number 54 provided special revenue funds to account for and report the proceeds of specific revenue sources that were restricted for specified purposes. The new special revenue fund would be used to track and report on miscellaneous revenues received from the State of Minnesota that need to be accounted for separately. Adoption of the Consent Agenda approved RESOLUTION 2024 – 40 CREATING A NEW SPECIAL REVENUE FUND TO ACCOUNT FOR MISCELLANEOUS REVENUES RECEIVED FROM THE STATE OF MINNESOTA Approve Preparation of Feasibility Study for 2025 Road Projects At the Midyear Budget Workshop, staff was directed to hold a workshop to discuss the street CIP and funding. This meeting has been scheduled for Monday, October 28, 2024. City Engineer Mark Erichson suggested Council be ready to take the next step to prepare for the 2025 projects. The proposed 2025 Capital Improvement Project included roads in the Beaver Ponds Development and streets in Duck Pass, Palmes Long Lake Estates, and the Ingersoll Avenue neighborhood. Erichson explained the process would benefit from having them handled separately but the projects should be done at the same time for better bid results. He said if the Council approved it, there would be two separate neighborhood meetings to explain project and get feedback. Miron made motion, Klein seconded, to approved RESOLUTION 2024-41 ORDERING PREPARATION OF A FEASIBILITY REPORT FOR PUBLIC IMPROVEMENTS TO ALL OR PORTIONS OF ROADWAYS IDENTIFIED AS THE 2025 BEAVER PONDS AREA STREET IMPROVEMENT PROJECT. All Ayes. Motion carried. Council Meeting Minutes for September 16, 2024 Page 4 of 5 Petryk made motion, Klein seconded, to approve RESOLUTION 2024-42 ORDERING PREPARATION OF A FEASIBILITY REPORT FOR PUBLIC IMPROVEMENTS TO ALL OR PORTIONS OF ROADWAYS IDENTIFIED AS THE 2025 DUCK PASS, PALMES LONG LAKE ESTATES, AND INGERSOLL AVENUE NORTH NEIGHBORHOOD STREET IMPROVEMENT PROJECT All Ayes. Motion carried. Reminder – Joint Workshop with Planning Commission on Thursday, September 19, 2024 City Administrator Bryan Bear reminded Council they had scheduled a joint workshop with the Planning Commission for Thursday, September 19, 2024, to discuss the solar ordinance related to solar farms and residential zoning text amendments. The meeting will be held in the Oneka Room. 100th Year Birthday Celebration for WWII Navy Veteran Jerry Saunders on Saturday, September 28, 204 City Administrator Bryan Bear informed Council there would be a 100th birthday party for Jerry Saunders on Saturday, September 28, 2024, at 2 p.m.at the Good Life Senior Living in Hugo. Staff drafted a proclamation honoring Jerry Saunders. Klein made motion, Miron seconded, to approve the proclamation honoring Jerry Saunders. All Ayes. Motion carried. Reminder – Citywide Bus Tour Saturday, October 5, 2024 City Administrator Bryan Bear reminded Council they had scheduled the Citywide Bus Tour for Saturday, October 5, 2024, at 10 a.m. The tour will begin and end at the North Star Elementary School. Reminder- Hugo Fire Department Open House Saturday, October 5, 2024 City Administrator Bryan Bear reminded Council they had scheduled a meeting to attend the Hugo Fire Department annual Open House on Saturday, October 5, 2024, from 11 a.m. – 3 p.m. Schedule Street CIP Workshop for Monday, October 28, 2024 At the Midyear Budget Workshop, Council directed staff to schedule a workshop to discuss the CIP. City Administrator Bryan Bear recommended Council schedule the workshop for Monday, October 28, 2024, at 6 p.m. Miron made motion, Klein seconded, to schedule the Street CIP Workshop for Monday, October 28, 2024. All Ayes. Motion carried. Council Meeting Minutes for September 16, 2024 Page 5 of 5 Adjournment Klein made motion, Strub seconded, to adjourn at 7:29 p.m. All Ayes. Motion carried. Respectfully Submitted, Michele Lindau, City Clerk MINUTES City Council & Planning Commission Joint Workshop City Hall Conference Room Thursday, September 19, 2024 6 p.m Mayor Weidt called the meeting to order at 6:00 PM COUNCIL PRESENT: Weidt, Miron, Klein, Strub, Petryk PLANNING COMMISSION PRESENT: Petty, Arcand, Lessard, Andress, Kleissler, Derr, Granger ABSENT: Kelly STAFF PRESENT: Community Development Director Rachel Juba, Associate Planner Max Gort, Consulting City Planner Kendra Lindahl, Community Development Intern Phoebe Brown Solar Farm Discussion Associate Planner Max Gort presented background information on solar farms in Hugo, including the history of the City’s ordinance, feedback toward Hugo’s first solar farm and other proposed projects, and an overview of ordinance revisions, a tabled text amendment prohibiting solar farms and the 2024 moratorium. Gort explained the Metropolitan Council’s position on solar farms, which seeks to protect solar access but discourage solar installation on “prime farmland.” Gort explained that staff believe the current ordinance keeps visual and other impacts low, but community members are concerned about the impact to the character of the area regardless. Gort presented a few options to the Council and Commission, including leaving the ordinance as-is, sending the ordinance to the Ordinance Review Committee to discuss more revisions, and bringing the tabled amendment prohibiting solar farms to the City Council. The Council and Commission discussed possible changes to the ordinance. They discussed increasing to a 20-acre minimum requirement, and whether restrictions could be put in place to discourage solar installation close to neighboring houses or on prime farmland. The Council and Commission directed staff to send the ordinance back to the Ordinance Review Committee to consider a 20-acre requirement and other changes that might help maintain neighborhood character. Residential Zoning Standards Discussion Consulting City Planner Kendra Lindahl presented on residential zoning standards, including a discussion of housing types, district uses, and multi-family design guidelines. Lindahl addressed the need to update the code for usability, eliminate uses without definitions, decrease reliance on PUDs, and update design guidelines. Lindahl discussed considering creating a new district with smaller lot sizes and raising the building height maximum from 35 to 45 feet. The Council and Commission discussed how the building height maximum impacts multi-family design, where apartments and mixed-use should be allowed, and how smaller lot sizes may or may not impact affordability. Lindahl explained that the next step in this discussion is a meeting with developers on October 29th. Respectfully Submitted, Phoebe Brown Community Development Intern City of Hugo Claims October 7, 2024 G. 1 Vendor Invoice Amount Description Department Allstream 20889450 116.26$ Fax Line Administration Amazon Capital Services 1MJ9-G4J4-MJD9 177.00$ Cisco Phone Replacement Community Development Amazon Capital Services 1QNY-1TYX-MVVN 46.96$ Breakroom Supplies Public Works Amazon Capital Services 13QQ-17P4-7G17 22.50$ Breakroom Supplies Public Works Amazon Capital Services 1XF7-64GW-VD1D 29.12$ Breakroom Supplies Public Works American Test Center 2241713 575.00$ Annual Safety Inspection - Unit #7104-18 Fire Dept American Test Center 2241713 440.00$ Safety Inspection - Ladders & Heat Sensors Fire Dept Anderson, Scott CLAIM 297.86$ Cold Weather Gear Public Works Anderson, Scott CLAIM 70.17$ Meeting Supplies Reimbursement Street Dept Aquacide Company 766887 233.00$ Raingarden Supplies Gen Gov't Bldgs Aspen Mills 338657 56.95$ EMT Pants Fire Dept Aspen Mills 338658 56.95$ EMT Pants Fire Dept Blackburn MFG Co 0745415-IN 335.43$ Marker Flags Public Works Century Link 651 429-3212 72.66$ Fire Station Phone Lines Fire Dept City of St. Paul IN59706 2,205.28$ Asphalt Street Dept Clarey's Safety Equipment Inc 213246 109.63$ Calibration of Gas Monitor Fire Dept Comcast 217089016 508.38$ Business Internet (September) Administration Comcast 217089016 508.38$ Business Internet (September) Public Works Comcast 9/12/2024 25.13$ Business Cable (thru Oct 21) Administration Comcast 9/18/2024 254.77$ Business Internet (thru Oct 27) Fire Dept Compton Jr, Jim CLAIM 310.22$ Supplies for Live Burn Fire Dept Core & Main LP V596545 3,500.00$ Sensus Annual Support Contract Water & Sewer Earl F. Andersen 0137307-IN 714.05$ Speed Limit & Stop Signs, Etc Street Dept Earl F. Andersen 0137309-IN 154.75$ Street Plates & Speed Limit Signs Street Dept Emergency Apparatus Maintenance Inc JP090524-40 278.40$ Parts - Unit #7103-08 Fire Dept Envirotech Services Inc CD202419103 11,388.27$ Chloride Application (Dust Control Project) Street Dept Envirotech Services Inc CD202419311 35,211.48$ Chloride Application (Dust Control Project) Street Dept Excel AV Group SI-155267 315.00$ A/V System Repairs - Council Chambers Audio/Video Forest Lake NAPA August 594.31$ Auto Parts & Shop Supplies Various GearGrid Corporation 0024885-IN 470.00$ Gear Hanging Shelves Fire Dept Grainger 9223227894 367.08$ Part Bins Public Works Hawkins Inc 6862371 40.00$ Water Chemicals (Cylinder Charge) Water Utility Hawkins Inc 6871033 2,164.76$ Water Chemicals Water Utility Hawkins Inc 6872671 2,932.44$ Water Chemicals Water Utility Hollerbach, Riley CLAIM 300.00$ Cold Weather Gear Parks Dept Home Depot Credit Services 3514361 135.76$ Trash Bags Parks Dept Home Depot Credit Services 3514361 59.96$ Parts Organizer (2) Parks Dept Home Depot Credit Services 8514926 240.00$ Toolbox (2) Parks Dept Hugo Feed Mill 169294 8.49$ Meter Repair Supplies Water Utility InnoGraphics Design Group 3861 585.00$ Fall Newsletter Design Misc Unallocated John Deere Financial 10185697 452.83$ Parts - Unit #317-06 Street Dept Johnson/Turner August 4,829.00$ Prosecution Fees (Flat Fee) General Legal Johnson/Turner August 374.95$ Disbursements (Prosecution Costs) General Legal Johnson/Turner August 5,217.75$ Civil Legal Fees - See Attached Breakdown General Legal Kieffer, Rick CLAIM 206.96$ Work Boot Reimbursement Parks Dept Kieffer, Rick CLAIM 56.16$ Voting Booth Supplies (Amazon) Elections Killmer Electric Co Inc W23462 1,007.54$ Traffic Signal Repair (147th/Hwy 61) Street Dept Killmer Electric Co Inc W23482 534.00$ Traffic Signal Repair (147th/Hwy 61) Street Dept Killmer Electric Co Inc W23534 339.00$ Traffic Signal Repair (147th/Hwy 61) Street Dept Klein, Lori September 595.00$ September Cleaning Services (PPP) Parks Dept Knife Lake Concrete Inc 992411.1 90,956.35$ 2024 Misc Concrete Work Street Dept Knowlan's Super Markets Inc 1626 64.68$ Election Judge Supplies Elections Knowlan's Super Markets Inc 1698 335.76$ Election Judge Supplies Elections Knowlan's Super Markets Inc 4756 43.96$ Meeting Supplies Parks Dept L.T.G. Power Equipment 288719 94.60$ Parts - Unit #344-20 Parks Dept Landform 35899 3,153.92$ Residential Zoning Code Update Planning & Zoning Laughlin's Pest Control 66534 97.75$ August Pest Control Service Gen Gov't Bldgs Lawson Products 9311858046 1,249.69$ Bulk Hardware Supplies Public Works Lawson Products 9311866122 27.36$ Bulk Hardware Supplies Public Works League of Minnesota Cities 411647 5,913.00$ Annual Membership Dues (Sept 1 - Dec 31) Dues & Subscriptions Lincoln National Life Insurance Co. October 1,207.10$ Disability Premium Finance Dept LRS Portables of Minnesota MP258923 128.00$ Toilet Rental - Oakshore Park Parks Dept LRS Portables of Minnesota MP258924 128.00$ Toilet Rental - Oneka Park Parks Dept LRS Portables of Minnesota MP258925 128.00$ Toilet Rental - Beaver Ponds Park Parks Dept LRS Portables of Minnesota MP258926 128.00$ Toilet Rental - Diamond Point Park Parks Dept LRS Portables of Minnesota MP258927 128.00$ Toilet Rental - Frog Hollow Parks Dept LRS Portables of Minnesota MP258928 256.00$ Toilet Rental - Hanifl Park West Parks Dept LRS Portables of Minnesota MP258929 128.00$ Toilet Rental - Valjean Park Parks Dept LRS Portables of Minnesota MP258930 128.00$ Toilet Rental - Arbre Park Parks Dept Page 1 City of Hugo Claims October 7, 2024 G. 1 Vendor Invoice Amount Description Department LRS Portables of Minnesota MP258931 128.00$ Toilet Rental - Heritage Ponds Park Parks Dept LRS Portables of Minnesota MP258932 128.00$ Toilet Rental - McCollar Park Parks Dept LRS Portables of Minnesota MP258933 128.00$ Toilet Rental - Arcand Park Parks Dept LRS Portables of Minnesota MP258934 68.00$ Toilet Rental - Irish Ave Park Parks Dept LRS Portables of Minnesota MP258935 256.00$ Toilet Rental - Hanifl Park East Parks Dept LRS Portables of Minnesota MP258936 73.70$ Toilet Rental - Practice Burn Fire Dept Menards 42217 17.99$ Tape Measure Building Inspections Menards 42234 206.95$ Trail Repair Supplies (Fable Hills) Street Dept Menards 42234 185.37$ PVC Pipe & Supplies - Diamond Point Park Special Park Fund Menards 42516 71.72$ Fire Department Supplies Fire Dept Menards 42517 73.28$ HFD Kitchen Remodel - Supplies Fire Dept Menards 42517 20.95$ Fire Department Supplies Fire Dept Menards 42575 131.97$ Trail Repair Supplies (Clearwater Creek) Street Dept Menards 42796 5.99$ HFD Kitchen Remodel - Supplies Fire Dept Metering & Technology Solutions INV6215 300.00$ Water Meters Water Utility Metering & Technology Solutions INV6255 141.98$ Water Meters Water Utility Metro-INET 2171 10,341.00$ September Computer Service Various Minnesota Cleaning Services Inc 1024HH01 605.00$ September Cleaning Services Gen Gov't Bldgs Minnesota Cleaning Services Inc 1024HH02 100.00$ September Cleaning Services - Hanifl Parks Dept Minnesota Cleaning Services Inc 1024HH03 741.00$ September Cleaning Services - PW Facility Public Works Minnesota Cleaning Services Inc 1024HH03 450.00$ September Cleaning Services Fire Dept Minnesota Cleaning Services Inc 1024HH03 247.00$ September Cleaning Services - Rice Lake Room Gen Gov't Bldgs Minnesota State Fire Chiefs Association 7906 325.00$ 2024 Conference Registration - Compton Jr Fire Dept Minnesota State Fire Chiefs Association 7914 325.00$ 2024 Conference Registration - Palmquist Fire Dept Minnesota State Fire Chiefs Association 7937 325.00$ 2024 Conference Registration - Emans Fire Dept Moen, Craig CLAIM 65.60$ Historical Commission Supplies Historical Commission Nuss Truck & Equipment SWO033257-1 423.70$ Repairs - Unit #201-16 Street Dept O & L Door Systems 127898 330.00$ Exterior Door Repairs (PPP) Parks Dept O'Reilly Auto Parts 5914-304079 15.18$ Parts - Unit #209-13 Sewer Utility O'Reilly Auto Parts 5914-305841 7.49$ Parts - Unit #209-13 Sewer Utility Oxygen Service Company 3593793 113.81$ Welding Supplies Public Works Peterson Companies 56951 960.00$ Public Works Irrigation Repairs Public Works Peterson Companies 56956 1,029.21$ CSAH 8 Stormwater Reuse Parts & Repairs Stormwater Fund Peterson Companies 56956 120.00$ Arbre Park Irrigation Repairs Parks Dept Peterson Companies 57095 458.78$ City Hall Irrigation Parts & Repairs Gen Gov't Bldgs Peterson Companies 57097 2,236.92$ CSAH 8 Irrigation Parts & Repairs Street Dept Peterson Companies 57099 380.61$ CSAH 8 Irrigation Parts & Repairs Street Dept Peterson Companies 57241 1,114.50$ CSAH 8 Irrigation Parts & Repairs Street Dept Pettee, Kraig CLAIM 229.46$ Work Boot Reimbursement Water & Sewer Pomp's Tire Service 150185181 1,060.80$ Tires - Unit #110-16 Parks Dept Preferred Kitchens 336525 1,816.00$ HFD Kitchen Remodel - Cabinets & Countertops (Final) Fire Dept Press Publications 815040 27.98$ City Council & Planning Commission Joint Workshop Ordinances/Proceedings Press Publications 815041 97.93$ Planning Commission Public Hearing Notice Ordinances/Proceedings Ricoh USA, Inc 108589681 194.61$ October Copier Lease Payment Public Works Ricoh USA, Inc 5070047428 89.50$ Overage Charges (Color) Public Works Ricoh USA, Inc 5070047428 16.79$ Overage Charges (B & W) Public Works Rusty Metal Welding & Fabrication Co. 1496 500.00$ Repairs - Unit #209-13 Sewer Utility Smith, Tom CLAIM 149.95$ Cold Weather Gear Street Dept St. Croix Recreation Fun Playgrounds Inc 22060 130,000.00$ Playground Equipment - Diamond Point Park Special Park Fund T.A. Schifsky & Sons Inc 70579 1,962.63$ Asphalt Street Dept T.A. Schifsky & Sons Inc 70602 120.69$ Asphalt Street Dept TASC IN3195675 50.00$ October Cobra Administration Fee Finance Dept Toshiba Financial Services 5031382788 148.74$ October Copier Lease Payment Fire Dept Toshiba Financial Services 5031382788 11.17$ Overage Charges (Color) Fire Dept Toshiba Financial Services 5031382788 1.21$ Overage Charges (B & W) Fire Dept Total Tool Supply Inc 77105247 480.00$ Annual Hoist Inspection Public Works Town of May 9/12/2024 4,420.60$ Dust Control - Keystone Avenue (1/2) Street Dept TreeBiz 1548 3,375.00$ Arrow 100 GPS Antenna & Accessories Various Triemert, Corey CLAIM 300.00$ Cold Weather Gear Street Dept Triple Tire LLC 1028347 2,039.16$ Tires - Unit #205-15 Street Dept TrueNorth Steel BL0000017699 1,764.78$ Culverts, Bands, Etc Stormwater Fund UniFirst Corporation 1410085304 10.71$ Restroom Supplies & Floor Mat Services (CH) Gen Gov't Bldgs UniFirst Corporation 1410085305 160.19$ Uniforms, Supplies & Floor Mat Services (PW) Public Works UniFirst Corporation 1410086837 237.44$ Restroom Supplies & Floor Mat Services (CH) Gen Gov't Bldgs UniFirst Corporation 1410086838 161.62$ Uniforms, Supplies & Floor Mat Services (PW) Public Works UniFirst Corporation 1410088336 10.55$ Restroom Supplies & Floor Mat Services (CH) Gen Gov't Bldgs UniFirst Corporation 1410088337 171.75$ Uniforms, Supplies & Floor Mat Services (PW) Public Works US Bank Equipment Finance 537757429 546.60$ September Copier Service Payment Administration US Bank Equipment Finance 537757429 63.01$ Overage Charges (Color) Administration Page 2 City of Hugo Claims October 7, 2024 G. 1 Vendor Invoice Amount Description Department Washington County 225620 4,500.90$ 800 Radio User Fees - July thru Sept Fire Dept Winnick Supply 53513 104.21$ Trail Repair Supplies (Adelaide Landing) Street Dept WSB & Associates July 44,715.75$ Engineering Fees - See Attached Breakdown Various Ziegler Inc IN001609644 2,506.11$ 2024 Caterpillar Water Tank - Unit #327-C (For Wheel Saw) Street Dept 408,519.30$ Total Claims for October 7, 2024 Page 3 Contract Number: 25-EMWREP AGREEMENT BETWEEN WASHINGTON CONSERVATION DISTRICT AND MEMBERS OF THE 2025-2027 EAST METRO WATER EDUCATION PROGRAM (EMWREP) A. PARTIES This Agreement is made and entered into by Washington Conservation District, hereinafter referred to as HOST, and members of the East Metro Water Education Program (EMWREP), hereinafter referred to individually as a PARTNER. A PARTNER is defined as an entity that executes this agreement, and this Agreement provides for the withdrawal or addition of PARTNERS to EMWREP. Eligible PARTNERS include counties, watershed organizations, lake improvement districts, and municipalities within the Twin Cities East Metro and Lower St. Croix Watershed of Minnesota. B. PURPOSE WHEREAS, the PARTNER and the HOST have a common objective of educating the citizens of the East Metro and Lower St. Croix Watershed about water resource, stormwater, and groundwater management in order to improve water quality; and WHEREAS, the PARTNER has identified a need for education assistance; and WHEREAS, counties, watershed organizations, lake improvement districts, and municipalities within the East Metro and Lower St. Croix Watershed have education components in their respective watershed management plans; and WHEREAS, 25 communities in Washington County and 5 communities within the Lower St. Croix portions of Anoka, Chisago and Isanti Counties are required to obtain a Municipal Separate Storm Sewer System (MS4) Permit from the Minnesota Pollution Control Agency (MPCA), which requires nonpoint source pollution education; and WHEREAS, the PARTNER agrees it is in its best interest to define its respective responsibilities and obligations; and WHEREAS, the PARTNER agrees that collaborative efforts are needed to more effectively and efficiently deliver water resource education and meet MS4 permit education requirements; and WHEREAS, the PARTNER requests assistance from the HOST to implement the policies specified in MINN. STAT. §§ 103A.206; and WHEREAS, the HOST is authorized to enter agreements to provide such assistance pursuant to MINN. STAT. §§ 103C.331, SUBD. 3 and 7. NOW, THEREFORE, the PARTNER agrees as follows: C. TERM OF CONTRACT The term of this agreement shall be from January 1, 2025 to December 31, 2027 unless extended or terminated earlier as provided herein. D. MEMBERSHIP STRUCTURE In accordance to the program goals of collaboration and partnership, entities may become a PARTNER by signing the Signature Page at the end of this Agreement. A new PARTNER shall apply to the HOST and sign a separate contract and its signature page shall be attached to the original document. The HOST will coordinate with each PARTNER, update the project budget, and distribute it to each PARTNER. 2 Each PARTNER will assign a member to the EMWREP Steering Committee. This Committee will assist the EMWREP Coordinator and HOST to prepare the Annual Workplan, Annual Budget, and Annual Report. A Membership Summary will be included in the Annual Report prepared by the HOST. E. SCOPE OF SERVICES The HOST will perform for the PARTNER the services and furnish and deliver work products generally described in Exhibit A, attached and made part of this agreement. Services for a specific PARTNER will be defined in the Annual Workplan developed as described in Exhibit A. PARTNER-specific services will constitute approximately 15% of the total Annual Workplan. Eighty-five (85) percent of the total Annual Workplan will be committed to shared, multi-jurisdictional benefit educational activities. F. COST In full consideration for services under this agreement, the PARTNER shall provide its portion of the annual costs to the HOST in accordance with the executed Signature Page at the end of this Agreement. The total annual budget for the program is as shown in Exhibit B with contributions outlined in Paragraph G. If all PARTNER contributions total less than the Total Budget, educational material expenses not otherwise paid for will not be incurred. PARTNER’s annual contribution may be increased from the amount stated in the Signature Page at the end of the Agreement only with approval of PARTNER’s governing body. G. FUNDING STRUCTURE Each PARTNER is suggested to contribute annually in accordance with the following funding structure. County or SWCD (Population > 100,000): $16,300/year County or SWCD (Population < 100,000): $8,000/year County or SWCD partially within the Lower St. Croix watershed: $1,600/year Small Watershed Districts (Taxable Market Value < $1 Billion): $16,000/year Medium Watershed Districts (TMV $1-5 Billion): $24,500/year Large Watershed Districts (TMV >$5 Billion): $32,000/year Watershed Management Organizations and Lake Improvement Districts: $8,000/year Large MS4 Cities (Population > 5,000): $3,500/year Small MS4 Cities (Population > 5,000): $900/year An annual COLA/infllation adjustment of 4% will be added for year 2 and year 3 of the agreement. In-kind matches from existing educational staff from within partner organizations are also encouraged. The WCD shall provide $16,172.82 of in-kind match to the program per year. As shown in Exhibit B, PARTNER contributions will be reviewed and adjusted on an annual basis, as needed. H. PAYMENTS 1. The services in Exhibit A provided by the HOST will be billed in accordance to Exhibit B. Invoices will be sent on a quarterly basis and will summarize the work performed. Invoices are payable within 60 days. 2. Office supplies, in-house reproduction expenses, and transportation are included in the overhead noted above. Out source reproduction, special bulk mailings and other direct costs beyond the actual current budget as established in accordance with the Annual Workplan (the combined contributions of each PARTNER) noted in Paragraph F are to be reimbursed at actual cost with prior approval from the PARTNERs. 3 I. EQUAL EMPLOYMENT OPPORTUNITY- CIVIL RIGHTS During the performance of this Agreement, the HOST agrees to the following: No person shall, on the grounds of race, color, religion, age, sex, disability, marital status, public assistance, criminal record, creed or national origin, be excluded from full employment rights in, be denied the benefits of, or be otherwise subjected to discrimination under any program, service, or activity under the provisions of and all applicable federal and state laws against discrimination including the Civil Rights Act of 1964. J. STANDARDS The HOST shall comply with all applicable Federal and State statutes and regulations as well as local ordinances now in effect or hereafter adopted. Failure to meet the requirements of the above may be cause for cancellation of this contract effective the date of receipt of the Notice of Cancellation. K. DATA PRIVACY All data collected, created, received, maintained, or disseminated, or used for any purpose in the course of the HOST’s performance of the Agreement is governed by the Minnesota Government Data Practices Act, Minnesota 1984, Section 13.01, et seq. or any other applicable state statutes and state rules adopted to implement the Act, as well as state statutes and federal regulations on data privacy. The HOST agrees to abide by these statutes, rules and regulations and as they may be amended. L. AUDITS, REPORTS, AND MONITORING PROCEDURES The HOST will: 1. Maintain records that reflect all revenues, cost incurred and services provided in the performance of the Agreement. 2. Agree that the County, the State Auditor, or legislative authority, or any of their duly authorized representatives at any time during normal business hours, and as often as they may deem reasonably necessary, shall have access to the rights to examine audit, excerpt, and transcribe any books, documents, papers, records, etc., and accounting procedures and practices of the HOST which are relevant to the contract. The annual audit conducted for the Washington Conservation District that includes EMWREP activities. M. INDEMNITY No party to this Agreement agrees to be responsible for the acts or omissions of another, its agents, officials, contractors or employees within the meaning of Minnesota Statutes section 471.59, subdivision 1a. Each PARTNER and HOST will hold harmless, defend and indemnify all other parties to this Agreement, their officers, board members, employees and agents for any and all damage, liability, cost or claim (including reasonable attorneys’ fees) to the extent it is the result of its negligent act or of another action or inaction that is the basis for its liability in law or equity. The PARTNER agrees to provide proof of contractual liability insurance upon request. This paragraph does not constitute a waiver or otherwise diminish, any statutory or common law defense, immunity or limit on liability any PARTNER or HOST may enjoy as against any third party. N. INDEPENDENT CONTRACTOR It is agreed that nothing herein contained is intended or should be construed in any manner as creating or establishing the relationship of co-partners between the parties hereto or as constituting the HOST as the agent, representative, or employee of PARTNER organization for any purpose or in any manner whatsoever. The HOST is to be and shall remain an independent contractor with respect to all services performed under this Agreement. 4 The HOST represents that it has, or will secure at its own expense, all personnel required in performing services under this Agreement. Any and all personnel of the HOST or other person, while engaged in the performance of any work or services required by the HOST under this Agreement, shall have no contractual relationship with the PARTNER and shall not be considered employees of the PARTNER. O. MODIFICATIONS Any material alteration or variation shall be reduced to writing as an amendment and signed by the parties. Any alteration, modification, or variation deemed not to be material by written agreement of the HOST and the PARTNER shall not require written approval. Contract extensions will be handled as a material alteration. P. MERGER It is understood and agreed that the entire agreement of the parties is contained here, except as modified during the term of the Agreement by a writing under Paragraph O above concerning a non-material change, and that this contract supersedes oral agreements and negotiations between the parties relating to this subject matter. All items referred to in this contract are incorporated or attached and deemed to be part of the contract. Q. TERMINATION This Agreement will commence when executed by HOST and all PARTNERS and will continue until terminated. The Agreement will commence with respect to each additional PARTNER on that PARTNER’S execution of a signature page acceding to the terms of the Agreement. This Agreement will terminate immediately upon completion of the activities enumerated herein and the program duration expires. Any party to this Agreement may withdraw participation on an agreement-year basis with 60 days written notice to HOST prior to the annual anniversary date of the Agreement, with the actual termination date falling on the anniversary date. Pro-rated contributions will be returned to the terminated or terminating PARTNER. The HOST will promptly notify all PARTNERS of any PARTNER’s termination. Termination by any one PARTNER will not constitute the termination of this Agreement. If HOST determines that PARTNER termination has resulted in inadequate funds to deliver the work products generally described in Exhibit A, the HOST will terminate the Agreement effective the anniversary date unless adequate funds can be procured. Termination by the HOST will constitute termination of this Agreement in whole and pro-rated contributions will be returned to each PARTNER. R. OWNERSHIP OF DOCUMENTS AND INTELLECTUAL PROPERTY All property of the HOST or a PARTNER used, acquired or created in the performance of work under this Agreement, including documents and records of any kind, shall remain the property of the HOST and the PARTNER providing the property. The HOST and PARTNERS shall jointly own and each party has the individual right to use, sell, license, publish, or otherwise disseminate any product developed in whole or in part during the performance of work under this Agreement. Durable goods purchased by the HOST, such as office equipment and computers, shall remain the property of the HOST. 5 CONTRACT BETWEEN WASHINGTON CONSERVATION DISTRICT AND MEMBERS OF EMWREP HOST: Washington Conservation District PARTNER: City of Hugo Annual Contribution Amount*: $3500 *An annual COLA/infllation adjustment of 4% will be added for year 2 and year 3 of the agreement. Contract start date: January 1, 2025 IN TESTIMONY WHEREOF the parties have duly executed this agreement by their duly authorized officers. APPROVED: PARTNER HOST BY: ____________________________________ BY:_____________________________________ Mayor Tom Weidt Date WCD Board Chair Date BY: ____________________________________ BY:_____________________________________ City Administrator Bryan J. Bear Date WCD Manager Date Approval as to form and execution: _________________________________________ Date 6 EXHIBIT A SCOPE OF SERVICES EMWREP HOST responsibilities: 1. Hire, employ and supervise Water Resource Educators that will successfully serve the education needs as prescribed herein. 2. Obtain financial reimbursement from each PARTNER as prescribed in this agreement. 3. Work in good faith to achieve the goals identified in this agreement. 4. Maintain a strict accounting of all financial transactions. 5. Develop and disseminate annual summaries of accomplishments and budgetary analysis to EMWREP partners. 6. Provide office space, office furniture, computer, transportation, and phone. Equipment purchased by the HOST will remain the property of the HOST following the term of this agreement. PARTNER responsibilities: 1. Provide a single representative to the EMWREP Steering Committee. This person shall actively participate in the Steering Committee and assist in employee selection, Annual Workplan Development, and other tasks as needed. 2. Provide funds for the EMWREP Program described herein. 3. Provide appropriate and timely feedback to the HOST manager regarding the performance of the Water Resource Educator/s. 4. Share equipment, staff, and educational resources to facilitate Education Program planning and implementation. 5. As initiated by the HOST, discuss the progress of the Water Resource Educator/s and agree to take any action that is appropriate to ensure the successful fulfillment of project objectives. 6. Work with the Water Resource Educator/s to ensure that services are being used to address high priorities at the local level. EMWREP staff responsibilities: 1. Prepare, coordinate, and revise EMWREP Work Plan annually with the EMWREP Steering Committee. 2. Review and advise PARTNERS annually on educational aspects relevant to their water plans. 3. Develop annual plan of work with the EMWREP Steering Committee. Workplan will reference MS4 education programs and PARTNERS water and education plans. 4. Implement annual work plan, including planning, implementing, evaluating, and reporting on such anticipated activities as presentations, workshops, in-field training, demonstration projects, and published materials. 5. Pursue grants and other funding sources to enhance the EMWREP Program. 6. Coordinate with “Watershed Partners” and other entities conducting water resource education efforts to minimize overlap and maximize effectiveness. 7. Maintain educational information share on website, social, media, and print communications. 8. Present papers as appropriate at professional meetings within Minnesota. 9. Prepare annual education report (which meets MS4 requirements) and conduct shared MS4 annual meetings for participating EMWREP members. 7 EXHIBIT B BUDGET SHARED WATER RESOURCE EDUCATION PROGRAM ANNUAL BUDGET Staff Support and Overhead Expenses Materials Total $232,000 $15,000 $247,000 MEMBERSHIP STRUCTURE AND FUNDING CONTRIBUTIONS Partner 2025 Contribution Watershed Management Organizations Browns Creek Watershed District $24,500 Carnelian‐Marine‐St. Croix Watershed District $16,000 Chisago Lakes Improvement District $8,000 Comfort Lake – Forest Lake Watershed District $24,500 Middle St. Croix Watershed Management Organization $8,000 Ramsey‐Washington Metro Watershed District $16,000 Rice Creek Watershed District $24,500 South Washington Watershed District $32,000 Valley Branch Watershed District $24,500 Counties Chisago County $8,000 Isanti County $1,600 Washington County $16,300 Soil & Water Conservation Districts Chisago Soil and Water Conservation District $8,000 Isanti Soil and Water Conservation District $1,600 Cities & Townships City of Afton $900 City of Bayport $900 City of Cottage Grove $3,500 City of Dellwood $900 City of Forest Lake $3,500 City of Grant $900 City of Hugo $3,500 City of Lake Elmo $3,500 City of Newport $900 City of Oak Park Heights $900 City of Oakdale $3,500 City of St. Paul Park $900 City of Stillwater $3,500 City of Willernie $900 City of Woodbury $3,500 City of Wyoming $900 West Lakeland Township $900 TOTAL $247,000 1 JOINT POWERS AGREEMENT BETWEEN WASHINGTON COUNTY AND THE CITY OF HUGO FOR A MASS COMMUNITY NOTIFICATION SYSTEM THIS AGREEMENT is made by and between political subdivisions organized and existing under the Constitution and laws of the State of Minnesota. Washington County, hereinafter “County”, and the City of Hugo, hereinafter “City”, are the parties to this agreement. WHEREAS, both political subdivisions, through their law enforcement agencies, manage threats to public health, safety, and welfare. WHEREAS, Minnesota Statute Section 471.59, commonly known as the Joint Powers Act, provides that two or more governmental units may, by agreement, jointly exercise any power common to the contracting parties. WHEREAS, the County has entered into a contract for a Mass Community Notification System, hereinafter “System”, for the purpose of sending mass notifications to homes, businesses, and mobile phone devices. WHEREAS, the County has agreed to purchase sufficient minutes annually to assist the agencies within Washington County to provide necessary mass emergency notifications. WHEREAS, the City is in need of having the ability to communicate with the public in a timely manner during both emergency and non‐emergency situations. WHEREAS, at the request of the City, the County is willing to provide a System to meet this need. NOW THEREFORE, pursuant to the authority contained in Minnesota Statute Section 471.59, and in consideration of the mutual covenant contained herein and the benefits that each party hereto shall derive, the County and City hereby agree to the following terms and conditions. PURPOSE The purpose of this joint powers agreement is set forth in the recitals contained above, which are incorporated by reference and fully set forth herein. COUNTY’S RESPONSIBILITIES 1. The County agrees to enter into a contract for the purchase of sufficient minutes annually for the System. 2. The County will develop a policy related to the use and maintenance of the System. 2 3. The County will assign an employee as the System administrator. 4. The County agrees to train the Emergency Communications Response Center, hereinafter “ECRC”, personnel in the operation of the System. 5. The County will periodically test the System to ensure it is operating properly. 6. The County will monitor the number of minutes used by all agencies to ensure there is sufficient minutes available in the event of an emergency. CITY’S RESPONSIBILITIES 1. The City will conform to the policy developed by the County related to the use and maintenance of the System. 2. The City’s representative will be responsible for notifying the County’s ECRC for emergency notifications. Emergency notifications are defined in the policy as those that are related to public safety or public health. 3. The City’s representative will be responsible for determining the content of any emergency notification message, in addition to the geographic area the message is to be sent. 4. The County’s ECRC personnel will assist in preparing emergency notifications and will be responsible for initiating the call procedures through the System at the direction of the City’s representative. 5. The City’s representative has the option to send general notifications through a web‐based server, or the City’s representative may contact the ECRC to send general notifications on their behalf. General notifications are defined in the policy as those that are for the purpose of public notification and do not meet the criteria of an emergency notification. TERM OF AGREEMENT The term of this agreement shall begin on January 1, 2025, the date of the signature of the parties notwithstanding. This agreement will remain in effect until such time as one or both parties terminate the agreement as provided herein. TERMINATION The County may cancel this agreement with or without cause at any time upon giving a thirty (30) days’ written notice to the City Administrator or designee. The City may cancel this agreement with or without cause at any time upon giving a thirty (30) days’ written notice to the County Sheriff or designee. 3 COST AND PAYMENT The minutes purchased by the County annually will be used for all emergency notifications at no cost to the City. The County will monitor the number of minutes available. If the number of minutes available becomes insufficient, the County, at its discretion, will bill the City for general notification minutes used at a rate of $0.25 per minute. These funds will be retained by the County for the sole purpose of purchasing additional minutes. The City shall pay the County within thirty (30) days of being invoiced. INDEPENDENT CONTRACTOR Nothing within this agreement is intended or should be construed in any manner as creating or establishing the relationship of co‐partners between the parties or as constituting the City as the agent, representative, or employee of the County for any purpose or in any manner whatsoever. ASSIGNMENT The City shall not assign any services contemplated under this agreement. AUDITS, REPORTS, RECORDS, AND MONITORING PROCEDURES/RECORDS AVAILABILITY & RETENTION Pursuant to Minnesota Statute Section 16C.05 Subdivision 5, the City will: 1. Maintain all books, records, documents, and accounting procedures and practices that are related to and/or relevant to this agreement. 2. Agree that the County, the State Auditor, or legislative authority, or any of their duly authorized representatives at any time during normal business hours, and as often as they may deem reasonably necessary, shall have access to and the right to examine, audit, excerpt, and transcribe any books, records, documents, and accounting procedures and practices that are related to and/or relevant to this agreement. The City agrees to maintain these records for a period of six (6) years from the date of the termination of this agreement. INDEMNIFICATION The City agrees it will defend, indemnify, and hold harmless the County, its officers, and employees against any and all liability, loss, costs, damages, and expenses which the County, its officers, or employees may hereafter sustain, incur, or be required to pay arising out of the negligent or willful acts or omissions of the City in the performance of this agreement. The liability of the parties under this agreement shall be governed by Minnesota Statutes Section 471.59 Subdivision 1a. Each party to this agreement shall be liable for its own acts or omissions and shall not be liable for the acts or omissions of any other party to this agreement. INSURANCE REQUIREMENTS The City agrees that in order to protect itself, as well as the County, under the indemnity provisions set forth above, it will at all times during the term of this agreement, keep in force the following insurance protection in the limits specified: 4 1. Maintain membership and participation in the League of Minnesota Cities Insurance Trust or commercial general liability insurance with contractual liability coverage in the amount of the City’s and County’s tort liability limits set forth in Minnesota Statute Section 466.04 and as amended from time to time. 2. Automobile coverage in the amount of the City’s and County’s tort liability limits set forth in Minnesota Statute Section 466.04 and as amended from time to time. 3. Worker’s compensation in statutory amount. Prior to the effective date of this agreement, the City will furnish the County with certificates of insurance as proof of insurance. This provision shall be set as a condition subsequent; failure to abide by this provision shall be deemed a substantial breach of contract. Any policy obtained and maintained under this clause shall provide that it shall not be cancelled, materially changed, or not renewed without thirty (30) days’ notice thereof to the County. DATA PRACTICES All data collected, created, received, maintained, or disseminated for any purpose by the activities of the City, because of this agreement, shall be governed by the Minnesota Government Data Practices Act, Minnesota Statutes Chapter 13, as amended, and the Rules implementing the Act now in force or as amended, as well as federal regulations on data privacy. IN TESTIMONY WHEREOF, the parties have duly executed this agreement by their duly authorized officers: WASHINGTON COUNTY CITY OF HUGO _____________________________________ _____________________________________ County Board Chair Date Date _____________________________________ _____________________________________ County Administrator Date Date Approved as to form: _____________________________________ Assistant County Attorney Date RESOLUTION 2024- RESOLUTION APPOINTING ELECTION JUDGES FOR THE NOVEMBER 5, 2024, GENERAL ELECTION BE IT RESOLVED by the City of Hugo, State of Minnesota, as follows: 1. The individuals specified on EXHIBIT A attached hereto, each of whom is qualified to serve as an election judge, are hereby appointed as judges of election for the General Election on November 5, 2024, to act as such at the polling places listed on said exhibit. 2. The election judges shall act as clerks of election, count the ballots cast, and submit the results to the county for canvass in the manner provided by Minnesota State Election Law. 3. The City Clerk is hereby authorized to appoint additional election judges, as needed, to fill vacancies that may occur on or before Election Day. ADOPTED by the City Council on October 7, 2024 ___________________________ Tom Weidt, Mayor ATTEST: _________________________________ Michele Lindau, City Clerk Resolution 2024- Page 2 Exhibit A Hugo Election Judges for General Election on November 5, 2024. Ryan Allshouse Laurie Krenz Niki Anderson Dana Krueger Vicki Bebeau Douglas Kruse Judy Berger David LaCasse Crystal Berntson Sherie Landrud Cassandra Birkeland Wanda LeBlanc-Fricke Jean Carr Teresa Manhart Dana Coleman Scott McCrady Shawn Connor Sally Miesen Karla Dross Sharon Mooney Donis Dzialo Christina Ogata Patrick Eaton Elizabeth Quicksell Michi Eichinger Jeff Rholl Barbara Erickson Allison Richards John Erickson Barbara Schaaf Jordan Fahey Lauren Schleicher Michelle Falk Cindra Schmidt Laura Farrell Deborah Seelig Matthew Fish Craig Stolpestad Michael Fish Paige Stuber Sabrina Fish Gerald Sullivan Annette Flom Carole Swiden Kathleen Hagkull Steve Szondy Skyler Hathaway Tobias Twist Michele Heinsch Diane Weber Alberta Hogan Lynn Wedig Carolyn Kluk Cheryll White Celeste Knipping Laurie Woodbury Eve Kreiner Agenda Number G.8 CITY OF HUGO COMMUNITY DEVELOPMENT DEPARTMENT PLANNING AND ZONING APPLICATION STAFF REPORT TO: Bryan Bear, City Administrator FROM: Max Gort, Associate Planner SUBJECT: Craig Anderson. Request for a minor subdivision for the property located on Jeffrey Avenue North. DATE: October 2, 2024 for the City Council meeting of October 7, 2024 ZONING: Agricultural (AG) REVIEW DEADLINE: October 22, 2024 1. PLANNING COMMISSION MEETING UPDATE: At its September 26, 2024 meeting the Planning Commission held a public hearing and considered the request. No one spoke at the public hearing. After discussing the request, the Planning Commission voted unanimously to recommend approval of the minor subdivision request, subject to conditions in the resolution. 2. DESCRIPTION OF REQUEST: The applicant is requesting approval of a minor subdivision to create two 10-acre lots out of a 20-acre parcel. The property is not addressed, but is generally located west of Jeffrey Avenue North and north of 152nd Street North. 3. CONTEXT: A. Surrounding Land Use and Zoning The surrounding properties to the north, east, south, and west are zoned Agricultural and are developed as agricultural or residential homes. B. Natural Characteristics of Site The property has some sloping terrain with a steep drop off nearing a pond in the rear. There are approximately 8.5 acres of wetland on the property. 4. ANALYSIS: Anderson Minor Subdivision A. Level of City Discretion in Decision-Making The City has limited discretion in approving or denying a minor subdivision application. The City’s discretion is limited to whether or not the proposed subdivision meets the standards outlined in the Comprehensive Land Use Regulations. If it meets these standards, the City must approve the subdivision. B. Consistency with Ordinance Standards Minor Subdivision Request Lot Size The Agricultural zoning district requires a minimum lot size of 10 acres with a 300-foot minimum width and a minimum depth of 480 feet. The two proposed lots each be 10 acres in size, with a lot width and depth that exceed the minimum requirements. Utilities The property is currently outside of the Metropolitan Urban Service Area (MUSA), which means the property is not eligible to receive City sewer and water. Services are not currently available to the site or planned for the site in the future. The parcel proposed to be future home sites and would need a new well and septic system. The applicant has submitted a soil test indicating that there is sufficient space on the new parcels that is suitable for a septic system as well as an alternative septic location. The locations have been approved by Washington County. Grading and Wetlands A grading plan will have to be submitted to the City prior to the issuance of a building permit for the proposed lot. The applicant shall demonstrate the building sites will comply with the City’s regulations regarding building elevation related to groundwater. A permit will need to be obtained from the City for the location of the new driveway. Prior to the issuance of any building permit the applicant shall demonstrate that the proposed home and buildings will not impact any wetlands. Stormwater Management Prior to the issuance of any building permits the applicant shall demonstrate that the proposed parcels meet the Rice Creek Watershed District Rules regarding stormwater management and erosion control. Anderson Minor Subdivision Streets The proposed parcels have access to Jeffrey Avenue North, an existing County Road. At the time of application for a building permit, the applicant shall apply for a driveway permit as well as obtain any necessary permits from Washington County. Sidewalks/Trails There is a proposed trail in the 2040 Comprehensive Plan along Jeffrey Avenue North. Prior to the issuance of any building permit, the applicant will need to demonstrate that the proposed trail will not be impacted. Park Dedication and Open Space A park dedication is required of all land subdivided for residential purposes. The applicant will not be dedicating parkland with this project, and would therefore be responsible for the parkland dedication fee, currently set at $3,400 per lot. The applicant is only responsible to pay for the creation of 1 lot. 5. STAFF RECOMMENDATION: Staff is of the opinion that the requested minor subdivision meets the City Code requirements and guidelines outlined in the 2040 Comprehensive Plan. Staff recommends that the Planning Commission open the public hearing and take all comments. Staff recommends approval the minor subdivision subject to the conditions listed in the attached draft resolution to the Planning Commission. 6. PLANNING COMMISSION RECOMMENDATION: After considering the request and holding a public hearing, the Planning Commission voted unanimously to recommend approval of the minor subdivision request, subject to conditions in the resolution. ATTACHMENTS: 1. Location Map 2. Minor Subdivision Survey 3. Draft Resolution Approving the Minor Subdivision 4. Sewage Treatment System Approval Letter OHEOHEOHEOHEOHEOHEOHEOHEOHEOHEOHEOHEOHEOHEOHEPARCEL BPARCEL AS 4 7 ° 1 3 ' 4 5 "W 2 2 3 . 1 0 X XXXXXXXXXXXXXXXXXXXXXXXXXXSB SB SB SB SB SB SB SB SB SB 9709 6 8 966 9729729749709729749769 7 8980982 9829849 8 4982 98 0 978 976 97 4 97 2 970 968966964 962 960 SB SB SB SB SB JEFFREY AVENUE N. S00°35'43"E 637.00N89°17'04"W 975.00TN30°10'55"W 350.00N10°45'00"W 500.00S89°17'04"E 1401.42970974976978980WENDT BRYAN & RACHELPID NO. 1403121130002BYRON A ANDERSON & HELEN A ANDERSON TRSPID NO. 1403121140001AXELROD JAY & JENNIFER THEISEN-AXELRODPID NO. 1403121110013SB SB SB SB SB P2ELEV=978.3SB P1ELEV=976.1SB P5ELEV=973.0SB P6ELEV=973.60SCALE ( IN FEET )60120NORTHBOUNDARY LINESECTION LINELEGEND PROPOSED PARCEL LINE DENOTES A SET 1/2" IRON OPEN PIPEMONUMENTQUARTER LINE DENOTES A SECTION CORNER MONUMENTRIGHT OF WAY EXISTINGSIXTEENTH LINEFILE NUMBER:CHECKED BY:DATE:SCALE:DRAWN BY:I HEREBY CERTIFY THAT THIS SURVEY, PLAN, OR REPORT WAS PREPARED BYME OR UNDER MY DIRECT SUPERVISION AND THAT I AM A DULY LICENSEDLAND SURVEYOR UNDER THE LAWS OF THE STATE OFDATE:LIC. NO.DATEAMENDMENTSPREPARED FOR:BYCRAIG ANDERSONMINNESOTA.Shawn M. Kupcho L.S.8/15/2349021August 15, 2023AS SHOWNSMKJMB2023-1114410/12/23ADDED SOIL BORING ELEVATIONS, LOWEST FLOOR ELEVATIONS, PROPOSED DRIVEWAYSSMK10/24/23ADDED PRIMARY AND SECONDARY SEPTIC LOCATIONS AND POSSIBLE SEPTIC SYSTEM TYPESSMK8/22/24ADDED NEW SOIL BORING LOCATIONS TO DRAWING.SMKCERTIFICATE OF SURVEYEASEMENT LINEEXISTING PROPERTY DESCRIPTION: (per Doc. No.That part of the South Half of the Northeast Quarter of Section 14, Township 31, Range 21, Washington County, Minnesota,described as follows:Beginning at the northeast corner of said South Half of the Northeast Quarter; thence South 00 degrees 35 minutes 43seconds East, assumed bearing along the East line of said South Half of the Northeast Quarter, a distance of 637.00 feet;thence North 89 degrees 17 minutes 04 seconds West, a distance of 975.00 feet; thence South 47 degrees 13 minutes 45seconds West, a distance of 223.10 feet; thence North 30 degrees 10 minutes 55 seconds West, a distance of 350.00 feet;thence North 10 degrees 45 minutes 00 seconds West, a distance of 500.00 feet to the North line of said South Half of theNortheast Quarter; thence South 89 degrees 17 minutes 04 seconds East, along said North line, a distance of 1401.42 feet tothe Point of Beginning.Subject to Jeffrey Avenue North and any other easements of record.OHEELEC POLEOVERHEAD ELECTRICBITUMINOUS SURFACETELE PEDESTALTPROPOSED PROPERTY DESCRIPTIONS:PARCEL AThat part of the South Half of the Northeast Quarter of Section 14, Township 31, Range 21, Washington County, Minnesota,described as follows:Beginning at the northeast corner of said South Half of the Northeast Quarter; thence South 00 degrees 35 minutes 43seconds East, assumed bearing along the East line of said South Half of the Northeast Quarter, a distance of 637.00 feet;thence North 89 degrees 17 minutes 04 seconds West, a distance of 975.00 feet; thence South 47 degrees 13 minutes 45seconds West, a distance of 223.10 feet; thence North 30 degrees 10 minutes 55 seconds West, a distance of 350.00 feet;thence North 10 degrees 45 minutes 00 seconds West, a distance of 500.00 feet to the North line of said South Half of theNortheast Quarter; thence South 89 degrees 17 minutes 04 seconds East, along said North line, a distance of 1401.42 feetto the Point of Beginning.Except the following described property:Commencing at the northeast corner of said South Half of the Northeast Quarter; thence South 00 degrees 35 minutes 43seconds East, assumed bearing along the East line of said South Half of the Northeast Quarter, a distance of 317.37 feet;thence continue South 00 degrees 35 minutes 43 seconds East along said East line of the South Half of the NortheastQuarter, a distance of 319.63 feet; thence North 89 degrees 17 minutes 04 seconds West, a distance of 975.00 feet; thenceSouth 47 degrees 13 minutes 45 seconds West, a distance of 223.10 feet; thence North 30 degrees 10 minutes 55 secondsWest, a distance of 350.00 feet; thence North 10 degrees 45 minutes 00 seconds West, a distance of 176.25 feet to a linebearing North 89 degrees 17 minutes 04 seconds West from the Point of Beginning; thence South 89 degrees 17 minutes 04seconds East, a distance of 1344.32 feet to the Point of Beginning.TOGETHER WITHAn easement for drainage and utility purposes over that part of said South Half of the Northeast Quarter described as follows:Commencing at the northeast corner of said South Half of the Northeast Quarter; thence South 00 degrees 35 minutes 43seconds East, assumed bearing along the East line of said South Half of the Northeast Quarter, a distance of 317.37 feet;thence North 89 degrees 17 minutes 04 seconds West, a distance of 806.32 feet to the point of beginning of the easementto be described; thence continue North 89 degrees 17 minutes 04 seconds West, a distance of 538.00 feet; thence North 10degrees 45 minutes 00 seconds West, a distance of 323.75 feet to the North line of said South Half of the Northeast Quarter;thence South 89 degrees 17 minutes 04 seconds East along said North line of the South Half of the Northeast Quarter, adistance of 474.57 feet; thence South 21 degrees 13 minutes 15 seconds East, a distance of 342.06 feet to the Point ofBeginning.TOGETHER WITHAn easement for drainage and utility purposes over that part of said South Half of the Northeast Quarter described as follows:Beginning at the northeast corner of said South Half of the Northeast Quarter; thence South 00 degrees 35 minutes 43seconds East, assumed bearing along the East line of said South Half of the Northeast Quarter, a distance of 186.00 feet;thence South 89 degrees 24 minutes 17 seconds West, a distance of 54.83 feet; thence North 52 degrees 30 minutes 00seconds West, a distance of 112.47 feet; thence North 40 degrees 00 minutes 00 seconds West, a distance of 100.00 feet;thence North 11 degrees 00 minutes 00 seconds West, a distance of 45.00 feet to the North line of said South Half of theNortheast Quarter; thence South 89 degrees 17 minutes 04 seconds East along said North line of the South Half of theNortheast Quarter, a distance of 215.00 feet to the Point of Beginning.TOGETHER WITHAn easement for drainage and utility purposes over that part of said South Half of the Northeast Quarter described as follows:Commencing at the northeast corner of said South Half of the Northeast Quarter; thence North 89 degrees 17 minutes 04seconds West, assumed bearing along the North line of said South Half of the Northeast Quarter, a distance of 295.00 feet tothe Point of Beginning of the easement to be described; thence South 21 degrees 41 minutes 33 seconds West, a distanceof 86.18 feet; thence South 54 degrees 30 minutes 00 seconds West, a distance of 110.00 feet; thence South 81 degrees30 minutes 00 seconds West, a distance of 82.00 feet; thence North 44 degrees 00 minutes 00 seconds West, a distance of45.00 feet; thence North 09 degrees 30 minutes 00 seconds East, a distance of 60.00 feet; thence North 34 degrees 30minutes 00 seconds East, a distance of 81.00 feet to the North line of said South Half of the Northeast Quarter; thence South89 degrees 17 minutes 04 seconds East along said North line of the South Half of the Northeast Quarter, a distance of178.00 feet to the Point of Beginning.Subject to Jeffrey Avenue North and any other easements of record.DENOTES A FOUND 1/2" IRON PIPEMONUMENT W/CAP MARKED LS49021 UNLESS NOTED OTHERWISEPROPOSED PROPERTY DESCRIPTIONS:PARCEL BThat part of the South Half of the Northeast Quarter of Section 14, Township 31, Range 21, Washington County, Minnesota,described as follows:Commencing at the northeast corner of said South Half of the Northeast Quarter; thence South 00 degrees 35 minutes 43seconds East, assumed bearing along the East line of said South Half of the Northeast Quarter, a distance of 317.37 feet;thence continue South 00 degrees 35 minutes 43 seconds East along said East line of the South Half of the NortheastQuarter, a distance of 319.63 feet; thence North 89 degrees 17 minutes 04 seconds West, a distance of 975.00 feet; thenceSouth 47 degrees 13 minutes 45 seconds West, a distance of 223.10 feet; thence North 30 degrees 10 minutes 55 secondsWest, a distance of 350.00 feet; thence North 10 degrees 45 minutes 00 seconds West, a distance of 176.25 feet to a linebearing North 89 degrees 17 minutes 04 seconds West from the Point of Beginning; thence South 89 degrees 17 minutes 04seconds East, a distance of 1344.32 feet to the Point of Beginning.TOGETHER WITHAn easement for drainage and utility purposes over that part of said South Half of the Northeast Quarter described as follows:Commencing at the northeast corner of said South Half of the Northeast Quarter; thence South 00 degrees 35 minutes 43seconds East, assumed bearing along the East line of said South Half of the Northeast Quarter, a distance of 637.00 feet;thence North 89 degrees 17 minutes 04 seconds West, a distance of 916.00 feet to the point of beginning of the easementto be described; thence continue North 89 degrees 17 minutes 04 seconds West, a distance of 59.00 feet; thence South 47degrees 13 minutes 45 seconds West, a distance of 223.10 feet; thence North 30 degrees 10 minutes 55 seconds West, adistance of 350.00 feet; thence North 10 degrees 45 minutes 00 seconds West, a distance of 176.25 feet; thence South 89degrees 17 minutes 04 seconds East, a distance of 538.00 feet; thence South 06 degrees 24 minutes 29 seconds East, adistance of 105.00 feet; thence South 12 degrees 13 minutes 21 seconds West, a distance of 88.00 feet; thence South 37degrees 51 minutes 57 seconds West, a distance of 162.00 feet to the Point of Beginning.TOGETHER WITHAn easement for drainage and utility purposes over that part of said South Half of the Northeast Quarter described as follows:Commencing at the northeast corner of said South Half of the Northeast Quarter; thence South 00 degrees 35 minutes 43seconds East, assumed bearing along the East line of said South Half of the Northeast Quarter, a distance of 488.37 feet;thence South 89 degrees 24 minutes 17 seconds West, a distance of 170.00 feet to the point of beginning of the easementto be described; thence South 02 degrees 30 minutes 00 seconds East, a distance of 54.00 feet; thence South 84 degrees00 minutes 00 seconds West, a distance of 164.00 feet; thence North 21 degrees 00 minutes 00 seconds West, a distanceof 139.00 feet; thence North 30 degrees 10 minutes 43 seconds East, a distance of 102.00 feet; thence North 88 degrees 55minutes 36 seconds East, a distance of 72.00 feet; thence South 30 degrees 30 minutes 00 seconds East, a distance of172.00 feet to the Point of Beginning.Subject to Jeffrey Avenue North and any other easements of record.LOT LINESOIL BORINGSBXXXXXFENCE WOVEN WIREWETLAND EDGE DELINEATED BYJACOBSON ENVIRONMENTAL, PLLCMINOR SUBDIVISIONSURVEY NOTES:1.Orientation of this bearing system is based on the Washington County Coordinate SystemNAD83 (1986 adj.)2.No address has been assigned to this property.PID No. 14031211400013.Existing Acreage: = 871,200 Sq. Ft. or 20.00 Acres4.Proposed Lot Areas: Parcel A = 435,600 Sq. Ft. or 10.00 Acres Parcel B = 435,600 Sq. Ft. or 10.00 Acres5.The property is zoned as (AG) Agricultural (per City of Hugo Zoning Map) Building Setbacks: (per City of Hugo Zoning District Regulations)Minimum Parcel Requirements: Front Yard: 40 feetMinimum Parcel Size: 10 Acres Side Yard: 20 feetMinimum Parcel Width: 300 feet Rear: 50 feetMinimum Parcel Depth: 480 feetBuilding Setback lines are not shown on the survey.6.Contours shown are LIDAR derived on NAVD 88 datum provided by MNDNR. The electronic LiDAR data was ordered and received on 08/11/2023.7.The current City of Hugo regulations governing building elevations are as follows:Lowest Building opening elevations shall meet the following criteria:At least 3 feet above the 100-year high water elevation of adjacent surface watersLowest floor elevations shall meet all of the following criteriaAt least 2 feet above the 100-year flood elevation of adjacent surface watersAt least 1 foot above the emergency overflow of adjacent wetlands or ditchesAt least 4 feet above the currently observed groundwater elevations in the area(based on a soil boring at the building site)At least 2 feet above the elevation of any known historic high groundwater elevations for theareaSee soil boring report prepared by David R. Brown for mottled soil depths.8.The property lies within Zone X, areas determined to be outside the 0.2% annual chancefloodplain and portions of the property do lie in Zone X, other flood areas, areas of 0.2%annual chance flood; areas of 1% annual chance flood with average depths of lessthan 1 foot or with drainage areas less than 1 square mile; and areas protected by leveesfrom 1% annual chance flood per FEMA Map No. 27163C0145E, effective date February 3,2010.9.This survey was done without the benefit of a title commitment. There may be additional easements that affect the subject properties that are not shown onthe survey. RESOLUTION 2024-XX APPROVING A MINOR SUBDIVISION FOR CRAIG ANDERSON FOR PROPERTY LOCATED ON JEFFREY AVENUE NORTH WHEREAS, an application has been filed by Craig Anderson that requests approval of a minor subdivision for property located on Jeffrey Avenue North. WHEREAS, the subject property is legally described as follows: See Attached WHEREAS, the Planning Commission has reviewed said request at a duly called Public Hearing on September 26, 2024, and recommends approval, and; NOW, THEREFORE, BE IT HEREBY RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUGO, MINNESOTA, that it should and hereby does approve the minor subdivision for Craig Anderson, subject to the following conditions: 1. A minor subdivision is approved to allow the creation of two lots, in accordance with the plans and application received by the City on October 11, 2023, October 12, 2023, July 23, 2024, and August 23, 2024. 2. Prior to recording the minor subdivision: a. The park dedication shall be cash-in-lieu of dedication for a total of $3,400. b. A 50-foot-wide roadway easement shall be dedicated to Washington County for the right-of-way for Jeffrey Avenue North. 3. Prior to issuance of any building permit: a. The applicant shall provide a grading plan that reflects the current topography and proposed grading. b. The applicant shall demonstrate that the parcels are able to meet the Rice Creek Watershed District Rules. c. The applicant shall demonstrate the building sites will comply with the City’s regulations regarding building elevation related to groundwater. d. The applicant shall demonstrate that the proposed home and buildings will not impact any wetlands. e. The applicant shall demonstrate that the proposed trail along Jeffrey Avenue North will not be impacted f. The applicant shall obtain a driveway access permit from Washington County g. The applicant shall obtain a septic permit from Washington County Resolution 2024-___ Page 2 ADOPTED by the City Council on October 7th, 2024. ___________________________ Tom Weidt, Mayor ATTEST: _________________________________ Michele Lindau, City Clerk A great place to live, work and play…today and tomorrow Government Center • 14949 62nd Street North • P.O. Box 6 • Stillwater, MN 55082-0006 Telephone: 651-430-6655 • Fax: 651-430-6730 • TTY: 651-430-6246 www.co.washington.mn.us Washington County is an equal opportunity organization and employer Public Health and Environment David Brummel, Director Jill Timm, Deputy Director Subdivision/Lot Split Review On October 6th, 2023, the Department received a subdivision/lot split septic permit application for a lot split in the City of Hugo. On March 11th, 2024, and April 10th, 2024, representatives from the Department conducted soil observations on the parcel 1403121140001. Based on the soil observations conducted by Department representatives and the submitted soil observations conducted by Dave R. Brown (L3649), the proposed lots appear to have 10,000 sqft of suitable soil for individual sewage treatment systems. It should be noted that the soil testing conducted for these lots was preliminary and only for the purpose of determining suitability of these lots to support long-term sewage treatment. Section 9.5 of the Washington County Development Code, Chapter 4, Individual Sewage Treatment System Regulations (Washington County Ordinance #206) states: Complete soil testing on each individual lot must be conducted prior to permit issuance independent of any prior subdivision or lot approval testing. For permit issuance, a minimum of four (4) soil observations encompassing the proposed sewage treatment area are required. At least one soil observation must be performed in the portion of the soil treatment area anticipated to have the most limiting conditions. Larger areas may be required where conditions of use, soils, topography, or vegetation require. If you have any questions or comments, please contact me at 651-430-6819. Sincerely, Jonathan Hinks Jonathan Hinks Environmental Specialist Agenda Number G.9 CITY OF HUGO COMMUNITY DEVELOPMENT DEPARTMENT PLANNING AND ZONING APPLICATION STAFF REPORT TO: Bryan Bear, City Administrator FROM: Max Gort, Associate Planner SUBJECT: Scott and LeAnn Neamy, 17220 Keystone Ave N Conditional Use Permit for the property located at 17220 Keystone Avenue North DATE: October 2, 2024 for the City Council meeting of October 7,, 2024 LAND USE: Agriculture (AG) ZONING: Agricultural (AG) REVIEW DEADLINE: October 27, 2024 1. PLANNING COMMISSION MEETING UPDATE: At its September 26, 2024 meeting the Planning Commission considered the request and held a public hearing. No one spoke during the public hearing. After discussing the request, the Planning Commission voted unanimously to recommend approval of the CUP request, subject to conditions in the draft CUP and resolution. 2. DESCRIPTION OF REQUEST AND BACKGROUND: The applicant is requesting approval of a conditional use permit (CUP) to construct a 900 square foot addition for an accessory apartment at the property located at 17220 Keystone Avenue North. Accessory Apartments are allowed as a conditional use in the Agricultural (AG) zoning district. The applicant has stated that the purpose of the accessory apartment is to provide care for a family member. 3. CONTEXT: A. Surrounding Land Use and Zoning Page 2 2 The properties to the north, west, and south are zoned and guided as Agricultural and consist of large lots occupied by single family homes and agricultural uses. The properties to the east are located in May Township and are zoned Rural Residential. B. Natural Characteristics of Site The site is approximately 10 acres in size, and the property owner also owns the adjoining 10 acre parcel to the north. The property has some sloping terrain with the house being located on the highest point of the site. There is some wetland on the eastern portion of the property that will not be impacted by this request. There are also a number of trees that provide screening from view of the road. 4. ANALYSIS: A. Level of City discretion in decision-making The City’s discretion in approving or denying a conditional use permit is limited to whether or not the proposed application meets the standards outlined in the Zoning Ordinance. If it meets these standards, the City must approve the conditional use permit. B. Accessory Apartment Performance Standards 1. Accessory Apartments must comply with the city building code and the rules of the county health department. The applicant must obtain a building permit if the CUP request is approved. Prior to the issuance of a building permit, the applicant must obtain any necessary permits from Washington County. These are included as conditions in the CUP. 2. The structure in which an accessory apartment is located must be owner-occupied. The accessory apartment is proposed to be attached to an owner-occupied single-family home. 3. No separate driveway or curb cut shall be allowed for an accessory unit. The accessory apartment will be served by the existing driveway. 4. There shall be no more than one accessory apartment within any single-family structure. The applicant is not proposing any additional accessory apartments. 5. The accessory apartment may not be located in or above a garage or other accessory building except in the agricultural zoning district. Page 3 3 The accessory apartment is proposed to be located within an at -grade building addition to the existing single-family home. 6. The accessory apartment must contain its own toilet, bathtub or shower, and kitchen facilities. The applicant has indicated that the accessory apartment will contain its own kitchen and bathroom facilities. 7. The accessory apartment must not require a variance to any building setback, height, or maximum impervious surface standard established in this chapter. The proposed accessory apartment does not require any variances. B. Conditional Use Permit General Standards The Planning Commission must review the application for a conditional use permit with the standards provided in Section 90-37 in the City Code. Staff used these standards to review the application and found that the request meets the applicable standards as follows: 1. The proposed use is permissible by law. An accessory apartment is only permitted in the Agricultural zoning district by a CUP, but is otherwise permitted by law. 2. The proposed use is keeping with the spirit and intent of the ordinance. The spirit and intent of the ordinance is to allow for living facilities dedicated for the use of persons living separately from others in the building, while maintaining a single family residence as the primary use of the property. The existing building has an area of 2,710 square feet, of which 1,798 square feet is occupied by the house. The proposed building addition is approximately 900 square feet, so staff is considering its footprint to be accessory to the existing building. The proposed building addition will not dominate the appearance of the property or the house it is attached to. The requested accessory apartment is keeping with the spirit and intent of the ordinance. 3. The proposed use is compatible with the City’s Comprehensive Plan, and the character of the surrounding area. The use will not substantially alter the residential character of the property, which is a typical use in areas that are zoned and guided as Agricultural. The City’s Comprehensive Plan identifies this area as Agricultural. Page 4 4 4. The proposed use has adequate drainage, water supply, electrical, gas, and sewage treatment facilities. Staff does not foresee any problems with utilities or drainage. Prior to the issuance of a building permit, the applicant must obtain a septic permit from Washington County. This is a condition listed in the CUP. 5. The proposed use has adequate road access. The use has adequate access onto Keystone Avenue North via the shared driveway on the adjoining parcel to the north. 6. Technical Evaluation of Floodplain. The use is not located within the floodplain. 7. The proposed use should not increase the potential for flood damage. The use is existing and does not obstruct the floodplain or increase the potential for flooding. 8. The proposed use will not damage or reduce the benefits the public receives from public waters. The use does not damage or reduce the benefits from any public waters. 9. The use of watercraft on public waters. The use does not involve the use of watercraft. 10. All structures shall be screened from view of public waters. The use is screened and is not visible from any public waters. 11. Wetland impacts. The use does not impact any wetlands. 12. All state and local permits shall be acquired for the conditional use. The applicant will be responsible for obtaining all state and local permits. 13. Adequate screening and buffering from non-compatible uses and public rights-of-way. There are some trees that act as a screening measure between the existing house and the road. The house and proposed building addition are set back approximately 750 feet from the road, and Page 5 5 the proposed building addition will not dominate the appearance of the property from view of the road. Staff finds that the request meets all of the requirements necessary to approve a Conditional Use Permit. 5. CONCLUSION/STAFF RECOMMENDATION: Staff finds that the proposal meets all the requirements necessary for the City to approve a conditional use permit. Staff recommends that the Planning Commission approve the CUP subject to the conditions in the CUP and the resolution. 6. PLANNING COMMISSION RECOMMENDATION: After considering the request, the Planning Commission voted unanimously to recommend approval of the CUP request for an accessory apartment, subject to conditions in the draft CUP and resolution. ATTACHMENTS: 1. Location map 2. Proposed Conditional Use Permit 3. Resolution 4. Application Plans and Attachments CITY OF HUGO CONDITIONAL USE PERMIT DATE OF APPROVAL: October 7, 2024 OWNER: Scott Neamy and LeAnn Neamy ADDRESS FOR WHICH CUP IS GRANTED: 17220 Keystone Avenue North LEGAL DESCRIPTION: See Attached ZONING DISTRICT: Agricultural (AG) THIS CONDITIONAL USE PERMIT ALLOWS FOR THE FOLLOWING: A 900 square foot building addition to the existing house to be used as an accessory apartment. THIS CONDITIONAL USE PERMIT IS APPROVED SUBJECT TO COMPLIANCE WITH THE FOLLOWING SPECIAL CONDITIONS: 1. The proposed use is allowed by conditional use permit and shall be accessory to the residential use of the property. 2. Prior to the issuance of a building permit, the applicant shall obtain a septic permit from Washington County. 3. The applicant shall obtain all necessary state and local permits. 4. The conditional use permit shall comply with the plans received by the city dated June 26, 2024 and August 28, 2024. 5. The structure in which the accessory apartment is located must be owner- occupied. 6. No separate driveway or curb shall be allowed for the accessory unit. 7. There shall be no more than one accessory apartment located at this property. 8. The accessory apartment may not be located in or above a garage or other accessory building. 9. The accessory apartment must contain its own toilet, bathtub or shower, and kitchen facilities. Page 2 of 3 Dated: _____________, 2024. ______________________________ Tom Weidt, Mayor STATE OF MINNESOTA ) ) ss. COUNTY OF WASHINGTON) On this _____ day of __________________, 2023, before me, a Notary Public, personally appeared TOM WEIDT, Mayor of the City of Hugo, a Minnesota municipality within the State of Minnesota, and that said instrument was signed on behalf of the City of Hugo by the authority of the City Council of the City of Hugo, and TOM WEIDT, mayor, acknowledge said instrument to be the free act and deed of said City of Hugo. __________________________________________ Notary Public Page 3 of 3 Dated: _____________, 2024. ___________________________________ Title:_____________________ STATE OF MINNESOTA ) ) ss. COUNTY OF WASHINGTON) On this ____ day of ___________, 2023, before me, a Notary Public within and for said County, personally appeared _________________, to me known as the person described in and who executed the foregoing instrument, who stated that they are the owners of the property this permit applies to, and acknowledged that they executed the same as their free act and deed. __________________________________________ Notary Public This document was drafted by: Hugo City Council 14669 Fitzgerald Ave N Hugo, MN 55038 This Conditional Use Permit supersedes any Permits for this use that were previously recorded. RESOLUTION 2024-XX APPROVING A CONDITIONAL USE PERMIT FOR SCOTT AND LEANN NEAMY TO CONSTRUCT AN ACCESSORY APARTMENT FOR THE PROPERTY LOCATED AT 17220 KEYSTONE AVENUE NORTH WHEREAS, Scott and LeAnn Neamy have requested approval of a conditional use permit to allow the construction of a 900 square foot building addition, to be used as an accessory apartment, at the property located at 17220 Keystone Avenue North. WHEREAS, the property is legally described as follows: See Attached WHEREAS, the Planning Commission has considered the request on September 26, 2024, at a duly called a public hearing and recommends approval. NOW, THEREFORE, BE IT HEREBY RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUGO, MINNESOTA, that it should and hereby does approve the conditional use permit to allow the construction of a 900 square foot building addition to be used as an accessory apartment, subject to the following findings: 1. The use is permissible by law. 2. The spirit and intent of the ordinance is to allow for living facilities dedicated for the use of persons living separately from others in the building, while maintaining a single- family residence as the primary use of the property. The existing building has an area of 2,710 square feet, of which 1,798 square feet is occupied by the house. The proposed building addition is approximately 900 square feet, so staff is considering its footprint to be accessory to the existing building. The proposed building addition will not dominate the appearance of the property or the house it is attached to. The requested accessory apartment is keeping with the spirit and intent of the ordinance. 3. The use will not substantially alter the residential character of the property, which is a typical use in areas that are zoned and guided as Agricultural. The City’s Comprehensive Plan identifies this area as Agricultural. The proposed use is compatible with the City’s comprehensive plan and the character of the surrounding area. 4. The proposed use has adequate drainage, water supply, and utilities. 5. The property has adequate road access from Keystone Avenue North. 6. The site is not located within a floodplain area and the project is not proposing any impacts to floodplain. 7. The site is not located adjacent to the public waters. Resolution 2024-XX Page 2 8. The site is not located in the shoreland overlay district. 9. The project is not proposing any wetland impacts. 10. The applicant shall be responsible for all necessary state and local permits. 11. Prior to the issuance of a building permit, the applicant shall obtain a septic permit from Washington County. 12. The site is screened by some trees between the existing house and the road. The house and proposed building addition will be set back approximately 750 feet from the road, and the proposed building addition will not dominate the appearance of the property from the view of the road. ADOPTED by the City Council this 7th day of October, 2024. _______________________________ Tom Weidt, Mayor ATTEST: __________________________________ Michele Lindau, City Clerk Legend Address Labels Parcels September 24, 2024 Map Powered By Datafi ± 1 in = 50 Ft Agenda Number G.10 CITY OF HUGO COMMUNITY DEVELOPMENT DEPARTMENT PLANNING AND ZONING APPLICATION STAFF REPORT TO: Bryan Bear, City Administrator FROM: Rachel Juba, Community Development Director SUBJECT: Zoning Ordinance Text Amendment – Amend Central Business Zoning District (C-1) to specifically allow Tobacco Shops as a permitted use. DATE: October 3, 2024, for the Planning Commission meeting on October 7, 2024 1. PLANNING COMMISSION UPDATE: At its meeting on Thursday, September 26, 2024, the Planning Commission held a public hearing and considered the text amendment. There was one person to spoke during the meeting that asked if they could sell CBD products. Staff stated they would need to be legal products to sell CBD related items. The Planning Commission discussed parking and how Washington County conducts compliance checks. After discussion the Planning Commission unanimously recommended approval of the text amendment. 2. OVERVIEW: There has been a request of the new property owner of 14815 Forest Boulevard North to locate a tobacco shop in the former Premier Bank location attached to the convenience store. This property is located in the Central Business Zoning District (C-1), which allows a wide variety of retail sales of merchandise, including convenience stores, restaurants, and drive-through businesses. However, tobacco shops are listed specifically in the General Business Zoning District (C-2) and the City Code states: “Where a land use is stated as a principal, accessory, or conditional use in any zoning district, that use shall not be permitted in any other zoning district where it is not specifically allowed as a permitted, accessory, or conditional use.” Therefore, currently a tobacco shop is not allowed in the C-1 district. It is unclear to staff why the C-1 district does not list tobacco shops as a permitted use. 3. ANALYSIS: Tobacco shops because of the nature of operations relates to convenience stores, restaurants, and drive-through businesses which are allowed in the C-1 district. Convenience stores are allowed to sell tobacco products with licensing. Permitting tobacco shops in the C-1 district has not been considered until the recent proposal. It is in staff’s opinion that a tobacco shop would be an Page 2 2 appropriate use in the C-1 district. The use would be compatible with the retail-based uses permitted in the district. 4. PLANNING COMMISSION RECOMMENDATION: The Planning Commission discussed parking and how Washington County conducts compliance checks. After discussion the Planning Commission unanimously recommended approval of the text amendment. 5. STAFF RECOMMENDATION: The staff recommends approval of the attached text amendment ordinance. ATTACHMENT: Text Amendment Ordinance 1 ORDINANCE 2024-____ AN ORDINANCE AMENDING CHAPTER 90, ARTICLE IV, SECTION 90-103 TO ADD TOBACCO SHOP AS A PERMITTED USE THE CITY OF HUGO ORDAINS: Section 1. The City Council of the City of Hugo does hereby amend Chapter 90, Article IV, Sections 90-103, to insert the following under permitted uses: (27) Tobacco Shop Section 2. Severability. In the event that a court of competent jurisdiction adjudges any part of this Ordinance to be invalid, such judgment shall not affect any other provision of this Ordinance not specifically included with that judgment. Section 3. Effective Date. This amendment shall take effect upon its passage and publication. ADOPTED BY THE HUGO CITY COUNCIL ON OCTOBER 7, 2024 ______________________________ Tom Weidt, Mayor ATTEST: _____________________________ Michele Lindau, City Clerk ORDINANCE 2024-XXX AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF HUGO AMENDING CHAPTER 50, SECTION 50-1 SHOOTING REGULATIONS TO AMEND THE CONTROLLED SHOOTING AREA THE CITY OF HUGO ORDAINS: Section 1. Amendment of the City Code. Chapter 50-1 Shooting Regulations, of the City Code of the City of Hugo, Minnesota, is hereby amended by changing Exhibit “A” Controlled Shooting Area Map. Section 2. Severability. In the event that a court of competent jurisdiction adjudges any part of this Ordinance to be invalid, such judgment shall not affect any other provision of this Ordinance not specifically included with that judgment. Section 3. Effective Date. This amendment shall take effect upon its passage and publication. ADOPTED BY THE HUGO CITY COUNCIL ON OCTOBER 7, 2024 ______________________________ Tom Weidt, Mayor ATTEST: _____________________________ Michele Lindau, City Clerk Ordinance 2024-XXX 2 Ordinance 2024-XXX 3 October 2, 2024 Honorable Mayor and City Council City of Hugo 14669 Fitzgerald Avenue North Hugo, MN 55038 Re: 2024 125th Street and Dellwood Ridge Street Improvements Project Adopting Assessments WSB Project No. 023540-000 Dear Mayor and Council, On April 15, 2024, City Council awarded the contract for the 2024 125th Street and Dellwood Ridge Street Improvements Project to Dresel Contracting. Improvements for the 2024 125th Street and Dellwood Ridge Street Improvements Project include the following:  Road reconstruction for the Dellwood Ridge neighborhood  Full depth reclamation on 125th Street At the September 3, 2024 regular Council meeting, the Council adopted a resolution declaring costs to be assessed for the 2024 125th Street and Dellwood Ridge Street Improvements Project and scheduled the assessment hearing on the proposed assessments for October 7, 2024. The Notice of Assessment Hearing has been published in the official newspaper and mailed to the owners of each parcel described in the assessment roll at least two weeks prior to the hearing. As part of the assessment hearing, staff will give a PowerPoint presentation identifying the improvements, costs and detail payment options. Staff recommends the Mayor open the public hearing to take all comments and Council approve the resolution adopting assessments for the 2024 125th Street and Dellwood Ridge Street Improvements Project. Staff has prepared a resolution adopting the assessments for the 2024 125th Street and Dellwood Ridge Street Improvements Project for your consideration in accordance with the requirement of state statutes Chapter 429 for assessments to benefitting properties. A copy of the assessment roll is attached for your reference. If you have any questions or items you wish to discuss, you can contact me at 612-360-1278. Sincerely, WSB & Associates, Inc. Mark Erichson, PE City Engineer Attachment cc: Bryan Bear, City Administrator, City of Hugo Scott Anderson, Public Works Director, City of Hugo Liz Finnegan, Senior Engineering Technician, City of Hugo RESOLUTION NO. 2024 – RESOLUTION ADOPTING ASSESSMENTS FOR THE 2024 125TH STREET AND DELLWOOD RIDGE STREET IMPROVEMENTS PROJECT CITY OF HUGO, WASHINGTON COUNTY, MN WHEREAS, pursuant to proper notice duly given as required by law, the council has met and heard and passed upon all objections to the proposed assessment against abutting property generally located along 125th Street N from Goodview Avenue N to 122nd Street N, Upper Heather Avenue N from 125th Street N to Heather Avenue N, and Heather Avenue N from 125th Street to 120th Street. The improvements include reclamation and repaving of the existing pavement along 125th Street and reconstruction of the existing roadways along Heather Avenue N and Upper Heather Avenue N including installation of new concrete curb and gutter, storm sewer and drainage improvements, and repaving of the roadway. NOW, THEREFORE, IT BE RESOLVED, by the City Council of the City of Hugo, Minnesota, as follows: 1. Such assessment, a copy of which is attached hereto and made a part hereof, is hereby accepted and shall constitute the special assessment against the lands named therein, and each tract of land therein included is hereby found to be benefited by the proposed improvement in the amount of the assessment levied against it. 2. Such assessment shall be payable in annual installments extending over a period of 10 years, the first of the installments to be payable on or before the first Monday in January 2025, and shall bear interest at the rate of 5.1% per annum from the date of the adoption of this assessment resolution. To the first installment shall be added interest on the entire assessment from the date of this resolution until December 31, 2024. To each subsequent installment when due shall be added interest for one year on all unpaid installments. 3. The owner of any property so assessed may, at any time prior to certification of the assessment to the county auditor, pay the whole of the assessment on such property, with interest accrued to the date of payment, to the city finance director, except that no interest shall be charged if the entire assessment is paid within 30 days from the adoption of this resolution; and may, at any time thereafter, pay to the city finance director the entire amount of the assessment remaining unpaid, with interest accrued to December 31 of the year in which such payment is made. Such payment must be made before November 15 or interest will be charged through December 31 of the next succeeding year. 4. The city clerk shall forthwith transmit a certified duplicate of this assessment to the county auditor to be extended on the property tax lists of the county. Such assessments shall be collected and paid over in the same manner as other municipal taxes. Page 2 of 2 Upon roll call, the following members voting AYE: Upon roll call, the following members voting NAY: Whereupon said resolution was declared passed and adopted this 7th day of October 2024. ________________________ Tom Weidt, Mayor ATTEST: ___________________________________ Michele Lindau, City Clerk 2024 STREET IMPROVEMENT PROJECT City of Hugo 023540‐000 9/12/2023 UNIT NOTES 1 3303121230005 BARBARA J ENGSTROM TRS HUGO, MN 55038 670 COUNTY RD B2 E LITTLE CANADA, MN 55117 1 3,400.00$ 2 3303121230002 CORCORAN BRIAN M & TRACY A 6460 125TH ST N HUGO, MN 55038 6460 125TH ST N WHITE BEAR LAKE, MN 55110 1 3,400.00$ 3 3303121230003 MELANCON LIV TRS 6480 125TH ST N HUGO, MN 55038 6480 125TH ST N WHITE BEAR LAKE, MN 55110 1 3,400.00$ 4 3303121240001 NIELSEN AUSTEN D & BRIANNE T 6570 125TH ST N HUGO, MN 55038 6570 125TH ST N WHITE BEAR LAKE, MN 55110 1 3,400.00$ 5 3303121240002 REV LIV TRS OF SHANE A KREY 6640 125TH ST N HUGO, MN 55038 6640 125TH ST N WHITE BEAR LAKE, MN 55110 1 3,400.00$ 6 3303121240003 HIDDEN HILLS PRESERVE HOA & % HIDDEN HILLS PRESERV HUGO, MN 55038 12795 GREYSTONE CT HUGO, MN 55038 0 ‐$ 7 3303121130006 CHARLES HALSTENSON TRS & CYNTHIA HALSTENSON TRS HUGO, MN 55038 1451 18TH ST NW NEW BRIGHTON, MN 55112 1 3,400.00$ 8 3303121130007 BRAMAN ZACHARY & ELIZABETH HALSTENSON HUGO, MN 55038 2020 FAIRWAY DR NE MINNEAPOLIS, MN 55421 1 3,400.00$ 9 3303121130004 LAHR BRIAN W 6922 125TH ST N HUGO, MN 55038 6922 125TH ST N HUGO, MN 55038 1 3,400.00$ 10 3303121130002 MOGGACH JOSEPH J & JESSICA A HUGO, MN 55038 3734 STACY CIR WHITE BEAR LAKE, MN 55110 1 3,400.00$ 11 3303121110001 LESSARD RICKIE A & JODY Y LESSARD 7124 125TH ST N HUGO, MN 55038 7426 125 ST N WHITE BEAR LAKE, MN 55110 4 13,600.00$ 12 3403121230005 HELLQUIST STEPHANIE L & SCOTT P 7342 125TH ST N HUGO, MN 55038 7342 125TH ST N WHITE BEAR LAKE, MN 55110 1 3,400.00$ 13 3403121230004 LESSARD JODY Y 7426 125TH ST N HUGO, MN 55038 7426 125TH ST N WHITE BEAR LAKE, MN 55110 1 3,400.00$ 14 3403121230006 MCLACHLAN SPENCER L & CAROLYN E 7550 125TH ST N HUGO, MN 55038 7550 125TH ST N WHITE BEAR LAKE, MN 55110 1 3,400.00$ 15 3403121230007 BORCHARDT JOCELYN & JENNIFER BORCHARDT 7606 125TH ST N HUGO, MN 55038 7606 125TH ST N WHITE BEAR LAKE, MN 55110 1 3,400.00$ 16 3403121240001 ROUB RONALD L & MARY R 12530 HILO AVE N HUGO, MN 55038 12530 HILO AVE N WHITE BEAR LAKE, MN 55110 0.5 1,700.00$ 17 3403121240006 MCMAHON DENNIS P & RACHELLE K 12521 HILO AVE N HUGO, MN 55038 12521 HILO AVE N WHITE BEAR LAKE, MN 55110 0.5 1,700.00$ 18 3403121240005 HAGEN TRAVIS D & NAOMI 7736 125TH ST N HUGO, MN 55038 7736 125TH ST N WHITE BEAR LAKE, MN 55110 1 3,400.00$ 19 3403121130014 FLICK ROBERT E 7788 125TH ST N HUGO, MN 55038 7788 125TH ST N WHITE BEAR LAKE, MN 55110 1 3,400.00$ 20 3403121130013 ALVAREZ ALEXANDER & HEATHER 12510 HOMESTEAD DR HUGO, MN 55038 12510 HOMESTEAD DR WHITE BEAR LAKE, MN 55110 0.5 1,700.00$ 21 3403121130001 CITY OF HUGO HUGO, MN 55038 14669 FITZGERALD AVE N HUGO, MN 55038 0.5 1,700.00$ 22 3403121420004 CITY OF HUGO HUGO, MN 55038 14669 FITZGERALD AVE N HUGO, MN 55038 0 ‐$ 23 3403121420005 FRANK CHELDON & ANGELA L HUGO, MN 55038 8335 136TH CIR N HUGO, MN 55038 0 ‐$ 24 3403121430004 PRESERVE ON SUNSET LAKE HOMEOWNERS ASSOC HUGO, MN 55038 8335 136TH ST CIR N HUGO, MN 55038 0 ‐$ 25 3403121420003 FRANK CHELDON & ANGELA L 7843 125TH ST N HUGO, MN 55038 8335 136TH CIR N HUGO, MN 55038 1 3,400.00$ 26 3403121310003 WLASCHIN MATTHEW & TERESA 7755 125TH ST N HUGO, MN 55038 7755 125TH ST N WHITE BEAR LAKE, MN 55110 1 3,400.00$ 27 3403121310005 BOHM STUART & LAURA SINOFSKY‐BOHM 12467 HILO CT N HUGO, MN 55038 12467 HILO CT N HUGO, MN 55038 0.5 1,700.00$ 28 3403121310007 RODRIGUEZ ARTHUR A 12472 HILO CT N HUGO, MN 55038 23013 HENNA AVE N FOREST LAKE, MN 55025 0.5 1,700.00$ 29 3403121320007 BELL KIM A 7575 125TH ST N HUGO, MN 55038 7575 125TH ST WHITE BEAR LAKE, MN 55110 1 3,400.00$ 30 3403121320006 ZELLMER AARON & KELLY 12465 HEATHER AVE N HUGO, MN 55038 12465 HEATHER AVE N HUGO, MN 55038 1 1 (.5 Full, .5 Remove)4,300.00$ 31 3403121320008 ABRAHAMSON SCOTT & APRIL 12365 HEATHER AVE N HUGO, MN 55038 12365 HEATHER AVE N HUGO, MN 55038 1 5,200.00$ 32 3403121320009 BELISLE MICHELE M 12315 HEATHER AVE N HUGO, MN 55038 12315 HEATHER AVE N HUGO, MN 55038 1 5,200.00$ 33 3403121320010 PETERSON GERALD T 12265 HEATHER AVE N HUGO, MN 55038 12265 HEATHER AVE N HUGO, MN 55038 1 5,200.00$ 34 3403121330006 SINGER MATTHEW J & CATHERINE G FLAHERTY‐SINGER 12135 HEATHER AVE N HUGO, MN 55038 12135 HEATHER AVE N HUGO, MN 55038 1 5,200.00$ 35 3403121330007 JOHNSON ERIC & ABIGAIL 12115 HEATHER AVE N HUGO, MN 55038 12115 HEATHER AVE N HUGO, MN 55038 1 5,200.00$ 36 3403121330008 WICKS THEODORE J & KRISTIN M 12015 HEATHER AVE N HUGO, MN 55038 12015 HEATHER AVE N HUGO, MN 55038 0.5 2,600.00$ 37 3403121320002 BEULKE MONICA D 12460 HEATHER AVE N HUGO, MN 55038 12460 HEATHER AVE N HUGO, MN 55038 1 1 (.5 Full, .5 Remove)4,300.00$ 38 3403121320003 HEMSTAD JONATHAN M & LISA M 12360 HEATHER AVE N HUGO, MN 55038 12360 HEATHER AVE N HUGO, MN 55038 1 5,200.00$ 39 3403121320004 STOLPESTAD CRAIG & JEAN 12300 HEATHER AVE N HUGO, MN 55038 12300 HEATHER AVE N HUGO, MN 55038 1 5,200.00$ 40 3403121320005 MOUA WA & TAYTEDA YANG 12260 HEATHER AVE N HUGO, MN 55038 12260 HEATHER AVE N HUGO, MN 55038 1 5,200.00$ 41 3403121330004 KIELY CHRISTIAN E 12210 HEATHER AVE N HUGO, MN 55038 12210 HEATHER AVE N HUGO, MN 55038 1 5,200.00$ 42 3403121330005 SPEARMAN ALEXANDER & BENJAMIN 12155 UPPER HEATHER AVE N HUGO, MN 55038 12155 UPPER HEATHER AVE HUGO, MN 55038 1 5,200.00$ 43 3303121440005 VOLGREN JOHN R & KRISTIN A DAHL 12165 UPPER HEATHER AVE N HUGO, MN 55038 12165 UPPER HEATHER AVE N HUGO, MN 55038 1 5,200.00$ 44 3303121440006 KORUS JOSHUA A & NICOLE A 12175 UPPER HEATHER AVE N HUGO, MN 55038 12175 UPPER HEATHER AVE N HUGO, MN 55038 1 5,200.00$ Project Location: WSB Project No.: Date: PROPERTY ADDRESS Preliminary Assessment Roll Full Reconstruction Rural Roadway Removal and Overlay WSB Project: MapID CITY, STATEPROPERTY OWNER ADDRESSCITY, STATEPINPROPERTY OWNER UNITS ROADWAY ASSESSMENT 45 3303121440007 HARTMAN LINDSAY M & JONATHAN W 12215 UPPER HEATHER AVE N HUGO, MN 55038 12215 UPPER HEATHER AVE N HUGO, MN 55038 1 5,200.00$ 46 3303121410007 MARY K RIGNEY TRS 12225 UPPER HEATHER AVE N HUGO, MN 55038 12225 UPPER HEATHER AVE N HUGO, MN 55038 1 5,200.00$ 47 3303121410008 LEONARD THEODORE & LAURA 12325 UPPER HEATHER AVE N HUGO, MN 55038 12325 UPPER HEATHER AVE N HUGO, MN 55038 1 5,200.00$ 48 3303121410009 SORENSEN CASEY & MAY 12375 UPPER HEATHER AVE N HUGO, MN 55038 12375 UPPER HEATHER AVE N HUGO, MN 55038 1 5,200.00$ 49 3303121410005 MAYCLIN MONICA M 7175 125TH ST N HUGO, MN 55038 7175 125TH ST N WHITE BEAR LAKE, MN 55110 1 1 (.5 Full, .5 Remove) 4,300.00$ 50 3303121410006 STEELE CAROLYN M 7275 UPPER HEATHER AVE N HUGO, MN 55038 7275 125TH ST N WHITE BEAR LAKE, MN 55110 1 3,400.00$ 51 3403121330003 JAQUETTE BRYAN & NIETRA 12010 HEATHER AVE N HUGO, MN 55038 12010 HEATHER AVE N HUGO, MN 55038 0.5 2,600.00$ 52 3403121330002 DRAINE TIMOTHY E ETAL 12150 UPPER HEATHER AVE N HUGO, MN 55038 12150 UPPER HEATHER AVE N HUGO, MN 55038 1 5,200.00$ 53 3403121330001 HURLEY WILLIAM B & MEGAN R 12160 UPPER HEATHER AVE N HUGO, MN 55038 12160 UPPER HEATHER AVE N HUGO, MN 55038 0.5 2,600.00$ 54 3303121440004 DUEA MARK & KIM 12170 UPPER HEATHER AVE N HUGO, MN 55038 12170 UPPER HEALTHER AVE N HUGO, MN 55038 1 5,200.00$ 55 3303121440003 PARK JAE H 12180 UPPER HEATHER AVE N HUGO, MN 55038 12180 UPPER HEATHER AVE N HUGO, MN 55038 1 5,200.00$ 56 3303121440002 THOR CHONG & MAY LIA 12190 UPPER HEATHER AVE N HUGO, MN 55038 12190 UPPER HEATHER AVE N HUGO, MN 55038 1 5,200.00$ 57 3303121440001 NOSIE CHARLES 12200 UPPER HEATHER AVE N HUGO, MN 55038 12200 UPPER HEATHER AVE N HUGO, MN 55038 1 5,200.00$ 58 3303121410004 JOHNSON MARK JR & ANGELA 12250 UPPER HEATHER AVE N HUGO, MN 55038 12250 UPPER HEATHER AVE N HUGO, MN 55038 1 5,200.00$ 59 3303121410003 DONNA PAUL R & ANGELA M 12350 UPPER HEATHER AVE N HUGO, MN 55038 12350 UPPER HEATHER AVE N HUGO, MN 55038 1 5,200.00$ 60 3303121410002 BARRY NICHOLAS B & DIANE M J 12450 UPPER HEATHER AVE N HUGO, MN 55038 12450 UPPER HEATHER AVE N HUGO, MN 55038 1 1 (.5 Full, .5 Remove) 4,300.00$ 61 3303121420001 MOGREN LANDSCAPING LLP HUGO, MN 55038 95 S OWASSO BLVD W LITTLE CANADA, MN 55117 4 13,600.00$ 62 3303121310001 BALD EAGLE SPORTSMENS ASSN 6557 125TH AVE N HUGO, MN 55038 PO BOX 10582 WHITE BEAR LAKE, MN 55110 3 10,200.00$ 63 3303121320001 GOODVIEW LLC 12317 125TH ST N HUGO, MN 55038 11942 GREAT OAK TRL N WHITE BEAR LAKE, MN 55110 0.5 1,700.00$ 62 258,500.00$ 110/3/2024 3:52 PMMichele Lindau12345678910111213141516171819202122232425262728293031October 2024Su Mo Tu We Th Fr Sa123456789101112131415161718192021222324252627282930November 2024Su Mo Tu We Th Fr SaOctober 2024Sep 2930Oct 123458:00am Shred-It (City Hall Parking Lot)10:00am Bus Tour (TBD) 11:00am Fire Department Open Hse (Fire Hall) 67891011127:00pm City Council6:30pm BOZA7:00pm Planning Comm131415161718195:30pm EDA6:30pm Hist Comm7:00pm Parks Comm202122232425267:00pm City Council6:00pm 2025 St project meetings (PPP)6:30pm BOZA7:00pm Planning Comm2728293031Nov 126:00pm CIP Workshop (Oneka Room) HalloweenSUNDAYMONDAYTUESDAYWEDNESDAYTHURSDAYFRIDAYSATURDAY 210/3/2024 3:52 PMMichele LindauSu Mo Tu We Th Fr Sa1234567891011 12 13 14 15 1617 18 19 20 21 22 2324 25 26 27 28 29 30November 2024Su Mo Tu We Th Fr Sa123456789 10 11 12 13 1415 16 17 18 19 20 2122 23 24 25 26 27 2829 30 31December 2024November 2024Oct 2728293031Nov 1234567897:00pm City Council10111213141516Veterans Day6:00pm Board of Canvass (Hugo Council Chambers)6:30pm BOZA7:00pm Planning Comm171819202122237:00pm City Council5:30pm EDA6:30pm Hist Comm7:00pm Parks Comm24252627282930Thanksgiving6:30pm BOZA7:00pm Planning CommSUNDAYMONDAYTUESDAYWEDNESDAYTHURSDAYFRIDAYSATURDAY