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HomeMy WebLinkAbout2024.11.04 CC MinutesMINUTES City Council Meeting City Hall Council Chambers Monday, November 4, 2024 7:00 p.m. Call to Order Mayor Weidt called the meeting to order at 7:00 p.m. Roll Call and Pledge of Allegiance COUNCIL PRESENT: Klein, Miron, Petryk, Strub, Weidt COUNCIL ABSENT: None OTHERS PRESENT: City Administrator Bryan Bear, City Attorney Dave Snyder, City Engineer Mark Erichson, Community Development Director Rachel Juba, City Clerk Michele Lindau Approval of Minutes for the October 21, 2024, City Council Meeting Klein made motion, Petryk seconded, to approve the minutes for the City Council meeting held on October 21, 2024, as presented. All Ayes. Motion carried. Approval Minutes for the October 22, 2024, Beaver Ponds Neighborhood Meeting Strub made motion, Klein seconded, to approve the minutes for the Beaver Ponds neighborhood meeting held on October 22, 2024, as presented. All Ayes. Motion carried. Approval Minutes for the October 22, 2024, Duck Pass, Palmes Long Lake Estates, and Ingersoll Avenue North Neighborhood Meeting Petryk made motion, Strub seconded, to approve the minutes for the Duck Pass, Palmes Long Lake Estates, and Ingersoll Avenue North neighborhood meeting held on October 22, 2024, as presented. All Ayes. Motion carried. Approval Minutes for the October 28, 2024, Street CIP Workshop Miron made motion, Klein seconded, to approve the minutes for the street CIP workshop held on October 28, 2024, as presented. All Ayes. Motion carried. Council Meeting Minutes for November 4, 2024 Page 2 of 7 Approval of Agenda Weidt made motion, Klein seconded, to approve the agenda as amended by Mayor Weidt to add Washington County Commissioner Fran Miron under ‘Visitor Presentations’ and remove the presentation by the Hugo Snowmobile Club. City Administrator Bryan Bear added approval of payment to Grant Utilities to the Consent Agenda. All Ayes. Motion carried. Update on Washington County Star Trail Association – Hugo Club President John Udstuen The Hugo Knight Snowmobile Club President John Udstuen intended to provide an update; however, this was removed from the agenda by vote of the Council. Approval of Consent Agenda Klein made motion, Petryk seconded, to approve the following Consent Agenda. 1. Approve Claims Roster 2. Approve Annual Performance Review for Public Works Worker Kraig Pettee 3. Approve Annual Performance Review for Fire Chief Jim Compton, Jr. 4. Approve Letter Supporting Reappointment of Rice Creek Watershed District Manager John Waller 5. Approve Donation from the Hugo American Legion to the Hugo Fire Department 6. Approve Snowmobile Trail Applications for Hugo Snowmobile Club and Rice Creek Trail Association 7. Approve No Parking Resolution for Keystone Ave N. (North of County Road 57) 8. Approve Pay Request No. 7 to Arnt Construction for the TH61/159th Street Roundabout Improvement Project 9. Approve Purchase of Felling FT-10 I Lawn Mower Trailer 10. Approve Resolution Approving Property Line Adjustment for 7605 128th Street North and 12890 Henna Avenue North – Andrew and Amber Michels and Nellis Engen c/o Christian Engen 11. Approve Resolution Approving Encroachment Agreement for 16190 Europa Avenue North – Dauda Swaray and Lucella Kepe 12. Approve Renewal of Auto Dismantling License for Hugo Auto and Truck Parts 13. Approve Payment to Grant Utilities for Sanitary Sewer Repair on 147th Street All Ayes. Motion carried. Approve Claims Roster Adoption of the Consent Agenda approved the Claims Roster as presented. Approve Annual Performance Review for Public Works Worker Kraig Pettee Kraig Pettee was hired as a Public Works Worker starting November 12, 2018. Approval of the Consent Agenda approved the annual performance review of Public Works Worker Kraig Pettee. Council Meeting Minutes for November 4, 2024 Page 3 of 7 Approve Annual Performance Review for Fire Chief Jim Compton, Jr. At its October 16, 2023, meeting, Council approved the hiring of Jim Compton, Jr. as Hugo’s first full-time Fire Chief with a starting date of November 20, 2023. Adoption of the Consent Agenda approved the annual performance review for Fire Chief Jim Compton, Jr. Approve Letter Supporting Reappointment of Rice Creek Watershed District Manager John Waller The term for RCWD Manager John Waller was to expire on January 18, 2025. At their meeting on October 21, 2024, Council directed staff to draft a letter supporting the reappointment of John Waller as Manager on the Rice Creek Watershed District. Adoption of the Consent Agenda approved the letter of recommendation as written. Approve Donation from the Hugo American Legion to the Hugo Fire Department The Hugo American Legion had requested to donate $1,000 to the Hugo Fire Department from pull-tab proceeds for equipment and training. All donations to the Fire Department needed to be approved by the Council. Adoption of the Consent Agenda approved the donation of $1,000 to the Hugo Fire Department. Approve Snowmobile Trail Applications for Hugo Snowmobile Club and Rice Creek Trail Association The Hugo Snowmobile Club and the Rice Creek Trail Association had submitted their respective Snowmobile Trail Applications for the 2024-2025 snow season. According to the submitted applications, Hugo trails would remain the same as last year. Adoption of the Consent Agenda approved the Snowmobile Trail Applications for the Hugo Snowmobile Club and the Rice Creek Trail Association. Approve No Parking Resolution for Keystone Ave N. (North of County Road 57) The new 1,820-acre Keystone Woods Wildlife Management Area was recently opened, and access was provided along Manning Trail. For easier access to the west side of the WMA, some individuals were accessing it from Keystone Avenue North. Because Keystone Avenue was a single lane access serving three properties, it could not support parking. on either side of the roadway. Due to public safety concerns, staff recommended Council approve no parking along that portion of Keystone Avenue north of County Road 57. Adoption of the Consent Agenda approved RESOLUTION NO. 2024-49 RESTRICTING PARKING ALONG KEYSTONE AVENUE NORTH OF COUNTY ROAD 57. Approve Pay Request No. 7 to Arnt Construction for the TH61/159th Street Roundabout Improvement Project Arnt Construction Company had submitted Pay Request No. 7 in the amount of $21,973.91 for work certified through September 31, 2024, on the TH61/159th Street Roundabout Improvement Project. The punch-list had been completed and it was the final pay application for the project. Adoption of the Consent Agenda approved payment to Arnt Construction Company in the Council Meeting Minutes for November 4, 2024 Page 4 of 7 amount of $21,973.91 and formally accepted the project. Approve Purchase of Felling FT-10 I Lawn Mower Trailer The City currently owned two Felling FT-10 lawn mower trailers for transporting riding lawn mowers, weed whips, and leaf blowers. With the hiring of an additional seasonal employee in 2024, Public Works found they were lacking enough trailers to keep all the crews mobile. In September of 2024 staff received quotes for a Felling FT-10 trailer for $14,100.00. Felling’s build slots were five - six months out, and staff had requested approval of Council to purchase the trailer for delivery in May 2025. The trailer would be purchased using the State Contract, and the money was included in the 2025 equipment CIP budget to cover this purchase. Adoption of the Consent Agenda approved the purchase of the Felling FT-10 trailer as outlined in the quote from Road Machinery & Supply for the amount of $14,100.00 to be paid in 2025. Approve Resolution Approving Property Line Adjustment for 7605 128th Street North and 12890 Henna Avenue North – Andrew and Amber Michels and Nellis Engen c/o Christian Engen Andrew and Amber Michels, 7605 128th Street North (Parcel A) and Nellis Engen c/o Christian Engen, 12870 Henna Avenue North (Parcel B) had applied for a property line adjustment between two properties, both of which were large lots occupied by single-family homes. Parcel A was 19.97 acres in size and Parcel B was 20.04 acres in size. The proposed adjustment would add 1.79 acres to Parcel A, making it 21.76 acres in size and making Parcel B 18.25 acres in size. Staff found that both properties would comply with all applicable regulations in the City Code. Adoption of the Consent Agenda approved RESOLUTION 2024-50 APPROVING A PROPERTY LINE ADJUSTMENT FOR ANDREW AND AMBER MICHELS AND NELLIS ENGEN, FOR THE PROPERTIES LOCATED AT 7605 128TH STREET NORTH AND 12870 HENNA AVENUE NORTH. Approve Resolution Approving Encroachment Agreement for 16190 Europa Avenue North – Dauda Swaray and Lucella Kepe Dauda Swaray and Lucella Kepe had requested an encroachment agreement to allow construction of a fence within a drainage and utility easement on property located at 16190 Europa Avenue North. The Senior Engineering Technician had reviewed the location of the fence and was comfortable with the request. Adoption of the Consent Agenda approved RESOLUTION 2024-51 APPROVING AN ENCROACHMENT AGREEMENT TO ALLOW CONSTRUCTION OF A FENCE WITHIN A DRAINAGE AND UTILITY EASEMENT ON THE PROPERTY LOCATED AT 16190 EUROPA AVENUE NORTH. Approve Renewal of Auto Dismantling License for Hugo Auto and Truck Parts The City of Hugo received an application for the bi-annual Auto Dismantling License for Mike Brandt, dba Auto and Truck Parts. As a requirement of the license, City staff conducted the annual inspection and found it to be in compliance with City Code as well as County regulations. Adoption of the Consent Agenda approved the biannual Auto Dismantling License for Hugo Auto & Truck Parts. Council Meeting Minutes for November 4, 2024 Page 5 of 7 Payment to Grant Utilities for Sanitary Sewer Repair on 147th Street City Administrator Bryan Bear added this to the Consent Agenda to request approval of payment to Grant Utilities for repairs to the sanitary sewer on 147th Street that sustained damage during the 2021 downtown streets reconstruction project. Adoption of the Consent Agenda approved payment to Grant Utilities in the amount of $12,000. 2025 Beaver Ponds Area Street Improvement Project - Receive Feasibility Study and Set Public Hearing. City Engineer Mark Erichson showed the location of the proposed Beaver Ponds Area Street Improvement Project which would consist of roadway milling and paving, spot curb replacement, and trail replacement improvements. The total project cost would be approximately $1,543,300, which incorporated 2024 construction costs and included a 10% construction contingency and indirect costs in the amount of 20% of the estimated construction costs. According to the City’s Assessment Policy, benefiting properties would be assessed $2,100 per unit. This would pay for $337,810 of the project cost. The remaining $1,205,490 would be paid for by the City. He provided a proposed project schedule that showed a public hearing to be held on December 2, construction taking place June-September 2025, and an assessment hearing to be held in October 2025. Miron made motion, Petryk seconded, to approve RESOLUTION 2024-52 RECEIVING THE FEASIBILITY REPORT AND SETTING THE PUBLIC HEARING FOR THE 2025 BEAVER PONDS AREA STREET IMPROVEMENT PROJECT. All Ayes. Motion carried. 2025 Street Improvement Project - Receive Feasibility Study and Set Public Hearing City Engineer Mark Erichson showed the location of the proposed 2025 Street Improvement Project which would include roads in Duck Pass, Palmes Long Lake Estates, and Ingersoll Avenue. The project would consist of a full depth roadway reclamation, paving and minor storm improvements. The total estimated project cost was approximately $1,820,900 which incorporated 2024 construction costs and included a 10% construction contingency and indirect costs in the amount of 20% of the estimated construction costs. According to the City’s Assessment Policy, benefiting properties would be assessed $3,400 per unit. This would pay for $180,788 of the project cost. The remaining $1,640,122 would be paid for by the City. He provided the proposed project schedule that showed a public hearing to be held on December 2, construction taking place June-September 2025, and an assessment hearing to be held in October 2025. Klein made motion, Miron seconded, RESOLUTION 2024-53 RECEIVING THE FEASIBILITY REPORT AND SETTING THE PUBLIC HEARING FOR THE 2025 DUCK PASS, PALMES LONG LAKE ESTATES, AND INGERSOLL AVENUE N STREET IMPROVEMENT PROJECT. All Ayes. Motion carried. Council Meeting Minutes for November 4, 2024 Page 6 of 7 Visitor Presentation from County Commissioner Fran Miron Commissioner Fran Miron stated that he was in attendance for the Oakshore Park residents and said their issue was beyond the scope of the City and City Council. He talked about conversations he had with Council Member Petryk, who represented the citizens of Oakshore Park and said he couldn’t comment on details due to privacy laws. He wanted the community to know the issue had been resolved. He said the Council had safety as a number one priority and the sense of the lack of that was of concern. He said Beacon was the provider with the license and would likely house other individuals. He explained that it was the right of the property owner under State and Federal law. The providers were responsible to be in compliance regarding the home and care of residents. The County’s role was to issue the license if the homes meet the safety standards, and they make recommendations to the Department of Human Services on any issues. He provided the phone number to the Washington County Services Director saying she would be happy to have discussions with any of the residents. He said he appreciated that they reached out on this issue and wanted the residents to know their concerns were taken seriously. He said the homes were licensed and will continue to operate. Petryk said she appreciated the County’s responsiveness to this issue and their intervention. Visitor Presentation from Oakshore Park Residents Residents from the Oakshore Park Neighborhood requested to be on the agenda to provide Council a report on recent events involving a group home in their neighborhood. Ann Meyer, 12314 Everton Circle North, said she did not live in the Oakshore Park development but was in close proximity of the home at 12185 Everton Avenue North owned by Beacon. She talked about how the foster home failed to care for the child and she expressed concerns for the home and community members. She asked Council to take any and all necessary actions to ensure there are not similar situations. She listed the agencies they had been in contact with, and she provided details of incidents involving the child that they were concerned about. She talked about the lack of qualified staff at the home and how it impacted the life of the child and the lives of community members. She questioned Beacon’s operation and asked how this property qualified for a license and how they would be notified on what was happening there moving forward. Weidt explained the City did not handle the human resources end of this. It was out of the realm of what the City covered, and he talked about the people and agencies that were involved that were not a part of the City. The investigation and control of the provider of the house would be assessed at the County and State level. He acknowledge it was a bad situation. City Administrator Bryan Bear added that the City had no regulatory authority over where group homes were located, no zoning authority, and the City would not be notified when a group home is established or when residents come and go. Ann said she was not opposed to having it (group home) on the block but wanted to make sure they were safe. Ann asked how they could find out about changes. Bear explained the process can result in the review of the license for both the business and property owner, and in this situation the process did result in a change. He invited her to contact Council Meeting Minutes for November 4, 2024 Page 7 of 7 Community Services at Washington County at the contact number Commission Miron provided earlier. Weidt told Ann he appreciated her thoughtful summary, commended Petryk for doing a good job advocating for the residents, and thanked Commissioner Miron for his involvement. Reminder-Canvassing Board Meeting on Tuesday, November 12, 2024 City Administrator Bryan Bear reminded Council they were scheduled to meet as the Canvassing Board on Tuesday, November 12, 2024, in the Council Chambers. Schedule Santa Party and Tree Lighting on Wednesday, December 4, 2024 The City of Hugo’s fourth annual Santa Party was scheduled for Wednesday, December 4, 2024, from 5-7 p.m. at the Peder Pedersen Pavilion. City Administrator Bryan Bear recommended Council schedule a meeting if they wished to attend. Miron made motion, Klein seconded, to schedule the Santa Party/Tree Lighting Ceremony for Wednesday, December 4, 2024. All Ayes. Motion carried. Toy and Food Drive on Saturday, December 7. 2024 City Administrator Bryan Bear informed Council the Hugo Fire Department would be holding a Toy Drive on Saturday, December 7, 2024. Toys could be dropped off at the Hugo Fire Hall or Festival Foods from 10 a.m. -2 p.m. Emergency and Disaster Training Opportunity for Elected Officials City Administrator Bryan Bear informed Council the Washington County Emergency Management was offering training on disaster roles and responsibilities for elected officials. Training would be done by MN Homeland Security and Emergency Management Director Joe Kelly at the Washington County Government Center in Stillwater on three different dates: December 18, January 9, and February 18. Council indicated they would let staff know the dates they were available to attend. Adjournment Klein made motion, Strub seconded, to adjourn at 7:53 p.m. All Ayes. Motion carried. Respectfully Submitted, Michele Lindau, City Clerk