HomeMy WebLinkAbout2024.12.16 CC MinutesMINUTES
City Council Meeting
City Hall Council Chambers
Monday, December 16, 2024
7:00 p.m.
Call to Order
Mayor Weidt called the meeting to order at 7:00 p.m.
Roll Call and Pledge of Allegiance
COUNCIL PRESENT: Klein, Miron, Petryk, Strub, Weidt
COUNCIL ABSENT: None
OTHERS PRESENT: City Administrator Bryan Bear, Finance Director Anna Wobse,
Community Development Director Rachel Juba, City Clerk Michele Lindau
Approval of Minutes for the December 2, 2024, City Council Meeting
Klein made motion, Petryk seconded, to approve the minutes for the City Council Meeting held
on December 2, 2024, as presented.
All Ayes. Motion carried.
Approval of Minutes for the December 4, 2024, Santa Party
Miron made motion, Klein seconded, to approve the minutes for the Santa Party held on
December 4, 2024, as presented.
All Ayes. Motion carried.
Approval of Minutes for the December 5, 2024 Holiday Party
Strub made motion, Klein seconded, approve the minutes for the Holiday Party held on
December 5, 2024, as presented.
All Ayes. Motion carried.
Approval of Agenda
Klein made motion, Miron seconded, to approve the agenda as written.
All Ayes. Motion carried.
Introduction of New Sergeant Matt Wieland and Deputy Isaac Robbins
Washington County Sergeant Matt Wieland would be replacing Sergeant Joe Zerwas as the
contracted sergeant for the City of Hugo beginning January 1, 2025. Washington County Sheriff
Dan Starry talked about changes to the Hugo contract team and thanked Zerwas for his work in
Council Meeting Minutes for December 16, 2024
Page 2 of 6
Hugo and the relationships he had built. He introduced the new Hugo Sergeant Matt Weiland
saying he worked in Lake Elmo and in the canine division.
Matt addressed the Council saying Hugo has always been a desirable contract city, and he looked
forward to proving services to the City.
Sergeant Zerwas introduced Deputy Isaac Robbins. Robbins would be replacing
Deputy Ross Peterson who will be going to the canine division. Deputy Robbins had been with
the Sheriff’s Department for over a year and a half and would be on the afternoon shift. Robbins
said he was excited to be working for Hugo and looked forward to serving the City.
Mayor Weidt thanked Zerwas, congratulated Weiland and Robbins, and wished Peterson good
luck in the canine division.
Recognition of Council Member Phil Klein – Washington County Commissioner Fran
Miron
Washington County Commissioner Fran Miron talked about Phil Klein’s service to the
community saying he had served in numerous roles. Fran presented him with the
Commissioners Service Award for his outstanding service to Washington County.
Council members each spoke of their positive interactions with Klein and expressed appreciation
for his unselfish service saying he will be missed.
Mayor Weidt talked about the friendship and trust he had in Klein and the positive changes in
Hugo that Klein had been a part of. He presented Klein with a card signed by Council and staff
and a plaque in recognition and appreciation for his 16 years of dedicated service to the citizens
of Hugo.
Phil talked about his fortune of ending up in Hugo and being able to get involved in the
community. He talked about how he enjoyed the comradeship with the Council and commended
them, the Sheriff’s Department, County Commissioner, and staff on the excellent job they do.
City Administrator Bryan Bear said it was a pleasure working with Phil the past 16 years and
talked about how positive council relationships help get good things accomplished. He thanked
Phil on behalf of the entire staff.
Approval of Consent Agenda
Klein made motion, Petryk seconded, to approve the following Consent Agenda.
1. Approve Claims Roster
2. Approve Annual Performance Review for Public Works Worker Miguel Souffront
3. Approve Annual Performance Review for Utility Lead Worker Rick Fox
4. Approve Resignation of Planning Commissioner Corky Lessard
5. Approve Appointment of Phil Klein to the Planning Commission
6. Approve Recommendation for Appointment of David Strub to MAWSAC
7. Approve Resolution on Statutory Tort Liability Limits
Council Meeting Minutes for December 16, 2024
Page 3 of 6
8. Approve Resolution Certifying Delinquent Utility Accounts
9. Approve Ordinance Establishing 2025 Fee Schedule and Publication of Summary
Ordinance
10. Approve Resolution Setting 2025 Salary and Reimbursement Levels
11. Approve Resolution Approving Refuse Hauler Licenses for 2025
12. Approve Resolution Approving Liquor and Tobacco Licenses for 2025
13. Approve Fire Station Office Remodel Project
14. Approve Pay Request No. 5 for the Lift Station No. 12 Project
15. Approve Resolution Approving Encroachment Agreement for 5351 129th
Street North – Richard and Marilyn Sinclair
All Ayes. Motion carried.
Approve Claims Roster
Adoption of the Consent Agenda approved the Claims Roster as presented.
Approve Annual Performance Review for Public Works Worker Miguel Souffront
At its November 20, 2023, meeting, Council approved the hiring of Miguel Souffront as a Public
Works Worker with a starting date of December 4, 2023. Adoption of the Consent Agenda
approved the annual performance review for Miguel Souffront.
Approve Annual Performance Review for Utility Lead Worker Rick Fox
At its November 20, 2023, meeting, Council approved the hiring of Rick Fox as a Public Works
Utility Lead Worker with a starting date of December 11, 2023. Adoption of the Consent
Agenda approved the annual performance review for Rick Fox.
Approve Resignation of Planning Commissioner Corky Lessard
Planning Commissioner Corky Lessard had submitted his letter of resignation from the Planning
Commission. Adoption of the Consent Agenda approved the resignation of Corky Lessard
effective immediately.
Approve Appointment of Phil Klein to the Planning Commission
With the resignation of Corky Lessard from the Planning Commission, Mayor Weidt had
recommended Council approve the appointment of Phil Klein to the Planning Commission
effective January 1, 2025. Adoption of the Consent Agenda approved the appointment of Phil
Klein to the Planning Commission for a term ending on December 31, 2026
Approve Recommendation for Appointment of David Strub to MAWSAC
Soon to be former Council Member Phil Klein would be unable to continue his service on the
Metropolitan Area Water Supply Advisory Committee as an elected official. Adoption of the
Consent Agenda approved Council Member David Strub be recommended to Metro Cities and
the Governor’s office for appointment to MAWSAC.
Council Meeting Minutes for December 16, 2024
Page 4 of 6
Approve Resolution on Statutory Tort Liability Limits
In the late 1990’s the League of Minnesota Insurance Trust required each City that obtained
liability coverage from them to decide whether or not to waive the statutory tort liability limits to
the extent of coverage purchased. Currently these limits were $500,000 per claimant and
$1,500,000 per occurrence. At that time the City Council opted not to waive the statutory limits.
LMCIT required each member city to reaffirm their position on an annual basis. Adoption of the
Consent Agenda approved RESOLUTION 2024-62 NOT TO WAIVE STATUTORY TORT
LIABILITY LIMITS.
Approve Resolution Certifying Delinquent Utility Accounts
Annually, the Finance Department reviewed all delinquent utility bills, which were the result of
nonpayment or underpayment of water and sewer utility bills. In accordance with City
Ordinance, Council was required to adopt a resolution to certify delinquent utility bills to the
property tax rolls. Property owners who had not paid their outstanding utility bill would have it
certified to the property tax rolls. Adoption of the Consent Agenda approved RESOLUTION
2024-63 CERTIFYING UNPAID UTILITY BILLS TO THE COUNTY AUDITOR FOR
COLLECTION
Approve Ordinance Establishing 2025 Fee Schedule and Publication of Summary
Ordinance
City staff annually reviewed the schedule of fees, rates and charges and recommended changes.
The Finance Department reviewed and incorporated them into the fee schedule for 2025.
Adoption of the Consent Agenda approved ORDINANCE 2024-537 AUTHORIZING
ESTABLISHMENT OF FEES, RATES AND CHARGES and approved the summary ordinance
for publication
Approve Resolution Setting 2025 Salary and Reimbursement Levels
At the Mid-Year Budget Review Workshop, the City Council indicated their willingness to
adjust the City’s salary matrix by 5% and to grant step increases to those employees who had not
yet reached their pay grade maximums. Council approved the 2025 budget containing these
adjustments at their December 2, 2024, Council Meeting. Adoption of the Consent Agenda
approved RESOLUTION 2024-64 SETTING 2025 SALARIES FOR CITY EMPLOYEES
AND ESTABLISHING EMPLOYEE REIMBURSEMENT LEVELS.
Approve Resolution Approving Refuse Haulers Licenses for 2025
The City had received completed applications from six refuse haulers who provided refuse
collection and recycling services to Hugo businesses and residents. Adoption of the Consent
Agenda approved RESOLUTION 2024-65 APPROVING 2025 REFUSE HAULERS
LICENSES.
Council Meeting Minutes for December 16, 2024
Page 5 of 6
Approve Resolution Approving Liquor and Tobacco Licenses for 2025
Staff had received the appropriate applications for renewals of liquor and tobacco licenses for
2025. Staff recommended approval of the license renewals subject to payment of all fees, taxes
and utilities, and receipt of certificates of Liquor Liability Insurance. Adoption of the Consent
Agenda approved RESOLUTION 2024-66 APPROVING THE 2025 LIQUOR AND
TOBACCO LICENSES.
Approve Fire Station Office Remodel Project
Under Council direction, the fire department leadership had been looking to fill daytime response
needs by allowing firefighters who typically work from home to have office space at the fire
station. Necessary updates to the office include office furniture, plumbing, painting, carpet
cleaning, and office/computer supplies. To keep costs down, much of labor will be done by fire
department members. There is sufficient funding in the budget to cover these improvements.
Adoption of the Consent Agenda approved fire station remodel project in the amount of
$25,661.25.
Approve Pay Request No. 5 for the Lift Station No. 12 Project
C.W. Houle, Inc. had submitted Pay Request No. 5 in the amount of $70,346.45 for work
certified through November 30, 2024, on the Lift Station No. 12 Project. The lift station was
fully operational, and the Contractor was working on final punch-list items. Adoption of the
Consent Agenda approved payment to C.W. Houle, Inc. in the amount of $70,346.45
Approve Resolution Approving Encroachment Agreement for 5351 129th Street North –
Richard and Marilyn Sinclair
Richard and Marilyn Sinclair had requested an encroachment agreement to allow construction of
a fence within a drainage and utility easement on property located at 5351 129th Street North.
The Senior Engineering Technician had reviewed the location of the fence and was comfortable
with the request. Adoption of the Consent Agenda approved RESOLUTION 2024-67
APPROVING AN ENCROACHMENT AGREEMENT TO ALLOW CONSTRUCTION OF A
FENCE WITHIN A DRAINAGE AND UTILITY EASEMENT ON THE PROPERTY
LOCATED AT 5351 129TH STREET NORTH
Reminder-Emergency & Disaster Training on Wednesday, December 18, 2024
City Administrator Bryan Bear reminded Council they had scheduled a meeting to attend
Emergency and Disaster Training at the Washington County Government Center on Wednesday,
December 18, 2024, from 6-8:30 p.m.
Schedule Hugo Fire Department Annual Banquet on Saturday, January 18, 2025
City Administrator Bryan Bear informed Council they had been invited to attend the Hugo Fire
Department Annual Banquet on Saturday, January 18, 2025, at the Hugo American Legion
beginning at 5 p.m.
Council Meeting Minutes for December 16, 2024
Page 6 of 6
Weidt made motion, Petryk seconded, to schedule a meeting to attend the Fire Department
Annual Banquet.
All Ayes. Motion carried.
Cancel January 20, 2025, City Council Meeting
Every year, the Martin Luther King Holiday falls on the same day as the second regular Council
meeting in January. City Administrator Bryan Bear informed Council that staff had no agenda
items that needed to go to that meeting and recommend Council cancel the January 20, 2025,
Council meeting.
Miron made motion, Strub seconded, to cancel the January 20, 2025, Council meeting.
All Ayes. Motion carried.
Schedule Goal Setting Workshop for Monday, January 27, 2025
Staff recommends Council schedule their annual Goal Setting Workshop for Monday, January
27, 2025.
Petryk made motion, Miron seconded, to schedule the Goal Setting Workshop for January 27,
2025, at 6:00 p.m. in the Council Chambers.
Adjournment
Klein made motion, Miron seconded, to adjourn at 7:41 p.m.
All Ayes. Motion carried.
Respectfully Submitted,
Michele Lindau, City Clerk