HomeMy WebLinkAbout2025.02.03 CC Packet
A. CALL TO ORDER
B. ROLL CALL
C. PLEDGE OF ALLEGIANCE
D. APPROVAL OF MINUTES
1. January 6, 2025, City Council Meeting
2. January 18, 2025, Fire Department Banquet
3. January 27, 2025, Goal Setting Workshop
E. APPROVAL OF AGENDA
F. APPOINTMENTS/PRESENTATIONS
1. Community Development Annual Report – Associate Planner Max Gort
G. CONSENT AGENDA
All matters listed under the Consent Agenda are considered to be routine by the City Council
and will be enacted by one motion and a roll call vote. If a member of the City Council or the
public wishes to discuss an item, that item will be removed from the Consent Agenda and will
be considered separately.
1. Approve Claims Roster
2. Approve Annual Performance Review for Finance and Public Works Administrative
Assistant Jennifer Compton
3. Approve Letter of Resignation from Public Works Worker Corey Triemert
4. Approve Advertisement for Public Works Summer Seasonal Employees
5. Approve Extension of Internship for Community Development Intern Phoebe Brown
6. Approve Donation to the Hugo Fire Department from the Bayport American Legion
7. Approve Donation to the Hugo Fire Department from the Hugo American Legion
8. Approve Lawful Gambling Exempt Permit for White Bear Lake Ducks Unlimited Event
on March 2, 2025
9. Approve Lawful Gambling Exempt Permit for Church of St. Genevieve Fish Fry on
April 11, 2025
10. Approve Lawful Gambling Excluded Bingo Permit for Chain of Lakes Rotary Event on
March 29, 2025
11. Approve Temporary Liquor License for Chain of Lakes Rotary Event on Saturday,
March 29, 2025
12. Approve 2025 City Council Focus Goals and Ongoing Priorities
13. Approve Final Pay Request to Schreiber Mullaney for the Pede Pedersen Pavilion
Mayor:
Tom Weidt
Councilmembers:
Becky Petryk, Ward 1
Ben Krull, Ward 2
Dave Strub, Ward 3
Mike Miron, At Large
City Council Agenda
Monday, February 3, 2025
Address:
14669 Fitzgerald Ave. N.
Hugo, MN 55038
Phone:
651-762-6300
Website:
www.ci.hugo.mn.us
H. PUBLIC HEARING
1. Nothing Scheduled
I. UNFINISHED BUSINESS
1. Approve Plans and Specifications and Authorize Advertisement for the Beaver Ponds
Street Improvement Project
2. Approve Plans and Specifications and Authorize Advertisement for Bids for the 2025
Street Improvement Project
3. Update and Discussion on Solar Ordinance
J. NEW BUSINESS
1. Discussion on Petition for Stop Signs at 125th Street and Northern Pines Subdivision
K. VISITOR PRESENTATIONS
1. Nothing Scheduled
L. COUNCIL PRESENTATIONS
1. Nothing Scheduled
M. ADMINISTRATIVE PRESENTATIONS
1. Schedule HBA State of the City Breakfast on Tuesday, February 11, 2025
2. Cancel February 17, 2025, Council Meeting Due to Presidents Day Holiday
3. Schedule League of Local Governments Event on Wednesday, February 19, 2025
N. ADJOURNMENT
BACKGROUND MEMO FOR THE CITY COUNCIL MEETING ON FEBRUARY 3, 2025
D.1 Minutes for the January 6, 2025, City Council Meeting
D.2 Minutes for the January 18, 2025, Fire Department Banquet
D.3 Minutes for the January 27, 2025, Goal Setting Workshop
Staff recommends Council approve the above minutes as presented.
F.1 Community Development Annual Report – Associate Planner Max Gort
Associate Planner Max Gort will present to Council the 2024 Community Development Annual
Report, which includes a review of planning applications, building department activity, projects
that were approved, and ordinance updates throughout the calendar year 2024.
G. 1 Approve Claims Roster
Staff recommends Council approve the Claims Roster as presented.
G. 2 Approve Annual Performance Review for Finance and Public Works Administrative
Assistant Jennifer Compton
At its February 7, 2022, meeting, Council approved the hiring of Jennifer Compton as the Finance
and Public Works Administrative Assistant. Public Works Director Scott Anderson recommends
Council approve the annual performance review for Finance and Public Works Administrative
Assistant Jennifer Compton.
G.3 Approve Letter of Resignation from Public Works Worker Corey Triemert
Corey Triemert began employment in the City of Hugo on June 30, 2022, as a Public Works
Worker. Corey recently accepted a position as the public works director at the City of North
Oaks and has submitted his letter of resignation. Corey’s last day of employment with the City
was January 17, 2025. Staff recommends Council accept Corey’s letter of resignation
G.4 Approve Advertisement for Public Works Summer Seasonal Employees
Staff is requesting authorization to advertise and hire a total of seven seasonal employees for the
Public Works Department. In the 2025 General Fund Budget, Council approved the seasonal
positions. Seasonal Public Works Employees assist with mowing, garbage/litter removal, park
maintenance, boulevard and general Public Works maintenance. Money has been budgeted in the
2025 General Fund Budget for these positions. These positions will not exceed 40 hours per
week. Staff recommends City Council approval to advertise for Public Works Summer Seasonal
workers
G.5 Approve Extension of Internship for Community Development Intern Phoebe Brown
Phoebe Brown was hired as the Community Development Intern staring on August 12, 2024, for a
six-month internship. Phoebe is currently working on several projects, and staff would like to
retain her as an intern for an additional six months at the wage of $19.25 per hour.
G.6 Approve Donation to the Hugo Fire Department from the Bayport American Legion
The Bayport American Legion would like to donate $5,000 to the Hugo Fire Department from
gambling proceeds for equipment and training. All donations to the Fire Department needed to be
approved by the Council. Staff recommends Council approve the donation of $5,000 to the Hugo
Fire Department.
G.7 Approve Donation to the Hugo Fire Department from the Hugo American Legion
The Hugo American Legion would like to donate $1,000 to the Hugo Fire Department from
gambling proceeds for equipment and training. All donations to the Fire Department needed to be
approved by the Council. Staff recommends Council approve the donation of $1,000 to the Hugo
Fire Department.
G.8 Approve Lawful Gambling Exempt Permit for White Bear Lake Ducks Unlimited
Event on March 2, 2025
White Bear Lake Ducks Unlimited has applied for a Lawful Gambling Exempt Permit to hold
raffles at their event on March 2, 2025, to be held at Sal’s Angus Grill. The permit would be
issued by the MN Gambling Control Board after approval by the City Council. Staff recommends
Council approve the Lawful Gambling Exempt Permit for White Bear Lake Ducks Unlimited.
G.9 Approve Lawful Gambling Exempt Permit for Church of St. Genevieve Fish Fry on
April 11, 2025
The Church of St. Genevieve has applied for a Lawful Gambling Exempt Permit to hold raffles at
their Fish Fry on April 11, 2025, to be held at their St. John’s site in Hugo. The permit would be
issued by the MN Gambling Control Board after approval by the City Council. Staff recommends
Council approve the Lawful Gambling Exempt Permit for St. Genevive Church.
G.10 Approve Lawful Gambling Excluded Bingo Permit for Chain of Lakes Rotary Event
on March 29, 2025
The Chain of Lakes Rotary has applied for a Lawful Gambling Permit to Conduct Excluded
Bingo at their event on March 29, 2025, at the Peder Pedersen Pavilion. The permit would be
issued by the MN Gambling Control Board after approval by the City Council. Staff recommends
Council approve the Lawful Gambling Excluded Bingo Permit for the Chain of Lakes Rotary.
G.11 Approve Temporary Liquor License for Chain of Lakes Rotary Event on Saturday,
March 29, 2025
The Chain of Lakes Rotary has applied for a Temporary Liquor License to sell alcohol at their
Rotary event on Saturday, March 29, 2025, to be held at the Peder Pedersen Pavilion. The Rotary
has submitted the application and proper insurance. Staff recommends Council approve the
Temporary Liquor License for the Chain of Lakes Rotary.
G.12 Approve 2025 City Council Focus Goals and Ongoing Priorities
The Council held their annual Goal Setting Workshop on Monday, January 27, 2024. Council
reviewed and discussed goals for 2025 that were drafted by staff with input from the commissions
and staff. Staff recommends Council approve the focus goals and ongoing priorities for 2025.
G.13 Approve Final Pay Request to Schreiber Mullaney for the Pede Pedersen Pavilion
Schrieber Mullaney has submitted Pay Request No. 15 in the amount of $158,198.31 for work
certified through November 30, 2023, on the Peder Pedersen Pavilion. The retainage has been
held until the contractor provided certification that payment was made in full for all labor and
materials. This is the final pay application for the project. Staff recommends Council approve
payment to Schreiber Mullaney in the amount of $158,198.31.
I.1 Approve Plans and Specifications and Authorize Advertisement for Bids for the Beaver
Ponds Street Improvement Project
Previously the Council had authorized staff to prepare plans and specifications for the 2025
Beaver Ponds Area Street Improvement Project. Plans and Specifications have been prepared for
the 2025 Beaver Ponds Area Street Improvement Project and are ready to be advertised for
bidding. Staff is requesting approval of the plans and specifications for the project and
authorization to advertise for bids. Staff will place the advertisement for bids which is required to
run for a minimum of 21 days. Plans and Specifications are available for your review at City
Hall. Consideration of awarding a construction contract will occur at a future City Council
meeting. Staff recommends approval of the resolution approving plans and specifications and
authorizing advertisement for bids for the 2025 Beaver Ponds Area Street Improvement Project.
I.2 Approve Plans and Specifications and Authorize Advertisement for Bids for the 2025
Street Improvement Project
Previously the Council had authorized staff to prepare plans and specifications for the 2025 Street
Improvement Project. The 2025 Street Improvement Project including Duck Pass, Palmes Long
Lake Estates, and Ingersoll Avenue area, consists of roadway reclamation, overlay and minor
storm sewer improvements. Plans and Specifications have been prepared for the 2025 Street
Improvement Project and are ready to be advertised for bidding. Staff is requesting approval of
the plans and specifications for the project and authorization to advertise for bids. Plans and
Specifications are available for your review at City Hall. Consideration of awarding a
construction contract will occur at a future City Council meeting. Staff recommends approval of
the resolution approving plans and specifications and authorizing advertisement for bids for the
2025 Street Improvement Project
I.3 Update and Discussion on Solar Farm Ordinance
On September 19, 2024, the City Council and Planning Commission held a joint workshop to
determine the future of solar farms within the City Ordinance and directed the Ordinance Review
Committee (ORC) to consider amendments to the performance standards for solar farms. After
discussion through several meetings, the ORC recommended revisions to the definition of solar
farms, the zoning districts where solar farms are allowed, the minimum lot size, a language
guiding the placement of a solar farm on a property. Staff will present the ORC’s
recommendation to the City Council. Staff is recommending that the City Council direct staff to
hold a public hearing with the Planning Commission to consider the ORC’s recommended text
amendments.
J.1 Discussion on Petition for Stop Signs at 125th Street and Northern Pines Subdivision
The City of Hugo is in receipt of a petition from the Northern Pines Townhome Association that
requests that the City consider adding a 3-way stop to 125th Street North at Fenway Avenue
North. The petition references increased traffic on the roadway, lack of a shoulder for pedestrians
to walk on, and vehicles travelling at speeds that put pedestrians at risk. The stop sign is
requested to slow traffic down and create a safer street for the neighborhood. This petition was
discussed amongst City staff and was also forwarded to MNDOT and Washington County
(roadway to be “turned back” to Washington County in the future) for their feedback due to its
proximity to Highway 61. These discussions and feedback resulted in operational concerns, lack
of meeting warrants related to crash history, volume, delays, speed etc., and that the speed
reductions would not occur along the length of 125th Street. City staff have met with a number of
representatives from the Northern Pines Townhome Association to thank them for bringing this
concern forward and to discuss their request. The petitioner is aware this is on the February 3rd
City Council agenda for discussion. Staff is recommending approval of the resolution that denies
the petition of stop signs placed on 125th Street at Fenway Avenue.
M.1 Schedule HBA State of the City Breakfast on Tuesday, February 11, 2025
The Council has been invited to attend the annual State of the City breakfast sponsored by the
Hugo Area Business Association. The event will be held on Tuesday, February 11, 2025, at the
Blue Heron Grill from 7:30 – 9 a.m. Staff recommends Council schedule a meeting if they wish
to attend.
M.2 Cancel February 17, 2025, Council Meeting Due to Presidents Day Holiday
The second regular meeting of the Council in February falls on the Presidents Day Holiday on
February 17, 2025. Staff has no agenda items and recommends Council cancel the February 17th
meeting.
M.3 Schedule League of Local Governments Event on Wednesday, February 19, 2025
The Washington County Board has invited the Council to attend an event to discuss the state of
housing in the County on Wednesday, February 19, 2025, from 4:30 – 7 p.m. at the Inwood Oaks
Event Center. Staff recommends Council schedule a meeting if they wish to attend.
N. Adjournment
MINUTES
City Council Meeting
City Hall Council Chambers
Monday, January 6, 2025
7:00 p.m.
Oath of Office
Tom Weidt was sworn in as Mayor, Mike Miron was sworn in as Council Member at Large, and
Ben Krull was sworn in as Council Member Ward 2.
Call to Order
Mayor Weidt called the meeting to order at 7:07 p.m.
Roll Call and Pledge of Allegiance
COUNCIL PRESENT: Krull, Miron, Petryk, Strub, Weidt
COUNCIL ABSENT: None
OTHERS PRESENT: City Administrator Bryan Bear, City Administrator Dave Snyder, City
Engineer Mark Erichson, Community Development Director Rachel Juba, City Clerk Michele
Lindau
Approval of Minutes for December 16, 2024, Environmental Center Ribbon Cutting
Miron made motion, Petryk seconded, approve the minutes for the Environmental Center Ribbon
Cutting event on December 16, 2024, as presented.
All Ayes. Motion carried.
Approval of Minutes for the December 16, 2024, City Council Meeting
Petryk made motion, Strub seconded, to approve the minutes for the City Council meeting held
on December 16, 2024, as presented.
All Ayes. Motion carried.
Approval of Minutes for the December 18, 2024, Emergency and Disaster Training
Meeting
Miron made motion, Strub seconded, to approve the minutes for the Emergency and Disaster
Training meeting on December 18, 2024, as presented.
All Ayes. Motion carried.
Approval of Agenda
Weidt made motion, Krull seconded, to approve the agenda as written.
All Ayes. Motion carried.
Council Meeting Minutes for January 6, 2025
Page 2 of 10
Northeast Youth & Family Services – Director of Operations Jessie Everts
Jessie Everts, Director of Operations at NYFS, was in attendance to provide their annual report.
She shared NYFS’s vision and values. She explained that the organization was founded in 1976
and has locations in Shoreview and White Bear Lake. They started with four staff members and
two programs and have since grown to 45 staff members and six programs. Their work focuses
on tailoring treatments and reducing financial barriers to care.
Jessie explained that NYFS partners with 16 municipalities, five law enforcement agencies, three
school districts, and the Ramsey County Attorney’s Office and Sheriff’s Department. Over the
past year, there has been a 48% increase in clients served and a 107% increase in appointments.
She discussed their clinic-based and school-based mental health programs, noting that therapists
are embedded within the school districts.
She provided information on various programs and highlighted their newest initiative, the
Restoring Power Program, which addresses domestic and sexual violence. She noted that they
are seeing more severe mental health cases while facing fewer available resources, emphasizing
the importance of a family-centered approach.
NYFS is currently working on sustainability, staff well-being, clinical training, and establishing
a training site and Steps Program. Other initiatives include expanding Built Play Therapy
services, increasing group therapy and parental support, enhancing early childhood mental health
services for children ages 0-5, and implementing restorative parenting programs for families
affected by trauma.
Approval of Consent Agenda
Petryk made motion, Krull seconded, to approve the following Consent Agenda.
1. Approve Claims Roster
2. Approve Annual Performance Review for Building Inspector Scott Baller
3. Approve Annual Performance Review for Community Development Director Rachel
Juba
4. Approve Annual Performance Review for Public Works Worker Neal Nelson
5. Approve Annual Performance Review for Accounting Clerk Jennifer Taylor
6. Approve Appointment of Mike Miron as Acting Mayor
7. Approve Renewal of Term for Planning Commissioners Matthew Derr and Michael
Kelly
8. Approve Renewal of Terms for Parks Commissioners Meredith St. Pierre and Valerie Boyd
9. Approve Renewal of Terms for Historical Commissioners Scott Cregan and Daniel Koch
10. Approve Renewal of Term for EDA Commissioner John Chrun
11. Approve Appointment of Bronwen Kleissler as Chair and Matthew Derr as Vice-Chair
of the Planning Commission
12. Approve Appointment of Meredith St. Pierre as Chair and Cathy Moore-Arcand as Vice-
Chair of the Parks Commission
13. Approve Reassignment of Neal Arcand from the EDA to the Parks Commission and
Declare EDA Vacancy
Council Meeting Minutes for January 6, 2025
Page 3 of 10
14. Approve Appointment of Brad LeTourneau as Chair of Historical Commission
15. Approve Appointment of Tom Weidt and Ben Krull as Council Representatives on the EDA
16. Approve Appointment of Mayor Tom Weidt, Planning Commissioner Cindy Petty, and
Resident Scott Arcand to the Board of Zoning Appeals and Adjustments
17. Approve Appointment of Tom Weidt as Chair of the Board of Zoning Appeals and
Adjustments
18. Approve Appointment of WSB as City Engineer
19. Approve Appointment of Landform as City Planner
20. Approve Appointment of Johnson & Turner as City Attorney
21. Approve Appointment of Baker Tilly as Financial Advisor
22. Approve Appointment of US Bank as Depository for City Funds
23. Approve Appointment of The Citizen as Official Newspaper
24. Approve Appointments to Hugo Firefighter Relief Association
25. Approve Appointments to the Ordinance Review Committee
26. Approve Donation to the Hugo Fire Department from the Hugo American Legion
27. Approve Contract with Northeast Youth and Family Services for 2025
28. Approve Animal Control Service Contracts with Companion Animal Control
29. Approve Ordinance Amending Chapter 10-Animals, Changing Impound from Ten
Days to Five Days.
30. Approve Release of Letter of Credit for Adelaide Landing 5th and 6th Addition
All Ayes. Motion carried.
Approve Claims Roster
Adoption of the Consent Agenda approved the Claims Roster as presented.
Approve Annual Performance Review for Building Inspector Scott Baller
Scott Baller was hired by the City as a Building Inspector on January 1, 2006. Adoption of the
Consent Agenda approved the annual performance review for Building Inspector Scott Baller.
Approve Annual Performance Review for Community Development Director Rachel Juba
Rachel Juba was hired as the Associate Planner on January 2, 2007, and promoted to Planner in
2010, then Community Development Director in May 2018. Adoption of the Consent Agenda
approved the annual performance review for Community Development Director Rachel Juba.
Approve Annual Performance Review for Public Works Worker Neal Nelson
Neal Nelson was hired on January 3, 2017, as a Public Works Worker. Adoption of the Consent
Agenda approved the Annual Performance Review for Neal Nelson.
Approve Annual Performance Review for Accounting Clerk Jennifer Taylor
At its January 8, 2024, meeting, Council approved the hiring of Jennifer Taylor as the new
Accounting Clerk beginning on January 29, 2024. Adoption of the Consent Agenda approved
the annual performance review for Accounting Clerk Jennifer Taylor.
Council Meeting Minutes for January 6, 2025
Page 4 of 10
Approve Appointment of Mike Miron as Acting Mayor
Each year, the Council appoints a member of the Council for the position of Acting Mayor.
Adoption of the Consent Agenda approved the appointment of Council Member Mike Miron as
Acting Mayor for the year 2025.
Approve Renewal of Term for Planning Commissioners Matthew Derr and Michael Kelly
The term for Planning Commissioners Matthew Derr and Michael Kelly expired on December
31, 2024. Both had indicated they would like to be reappointed for another four-year term.
Adoption of the Consent Agenda approved the reappointment of Commissioners Matthew Derr
and Michael Kelly for another four-year term on the Planning Commission to expire December
31, 2028.
Approve Renewal of Terms for Parks Commissioners Meredith St. Pierre and Valerie
Boyd
Terms for Parks Commissioners Meredith St. Pierre and Valerie Boyd expired on December 31,
2024. Both had indicated they would like to be reappointed for another three-year term. Staff
recommends Council approve the reappointment of Meredith St. Pierre and Valerie Boyd for
another three-year term on the Parks Commission to expire on December 31, 2027.
Approve Renewal of Terms for Historical Commissioners Scott Cregan and Daniel Koch
Terms for Historical Commissioners Scott Cregan and Daniel Koch expired on December 31,
2024. Both had indicated they would like to be reappointed for another three-year term.
Adoption of the Consent Agenda approved the reappointment of Scott Cregan and Daniel Koch
for another three-year term to expire on December 31, 2027.
Approve Renewal of Term for EDA Commissioner John Chrun
The term for EDA Commissioner John Chrun expired on December 31, 2024. John indicated he
would like to be reappointed for another six-year term. Adoption of the Consent Agenda
approved the reappointment of Commissioner John Chrun for another six-year term on the EDA
Commission to expire December 31, 2030.
Approve Appointment of Bronwen Kleissler as Chair and Matthew Derr as Vice-Chair of
the Planning Commission
Annually, Council appoints a member of the Planning Commission to serve as Chair of the
Commission. Bronwen Kleissler had been serving as the Chair of the Planning Commission
since August 2015, and Matt Derr was appointed as Vice-Chair in March 2022. Adoption of the
Consent Agenda approved the reappointment of Bronwen Kleissler as the Chair and Matthew
Derr as Vice-Chair of the Planning Commission for 2025.
Council Meeting Minutes for January 6, 2025
Page 5 of 10
Approve Appointment of Meredith St. Pierre as Chair and Cathy Moore-Arcand as Vice-
Chair of the Parks Commission
Annually, the City Council appoints members of the Parks Commission to serve as chair and
vice-chair. Meredith St. Pierre was appointed as the Chair of the Parks Commission in
September 2022. Cathy Moore-Arcand had served as Vice-Chair since January 2017. Adoption
of the Consent Agenda approved the reappointment of Meredith St. Pierre as Chair and Cathy
Moore-Arcand as Vice-Chair for the Parks and Recreation Commission for 2025
Approve Reassignment of Neil Arcand from the EDA to the Parks Commission and Declare
EDA Vacancy
Current EDA Commissioner Neil Arcand had expressed interest in serving on the parks
commission. Adoption of the Consent Agenda approved the reassignment of Neil Arcand from the
EDA to the Parks Commission for a term ending on December 31, 2026, and declared a vacancy on
the EDA.
Approve Appointment of Brad Letourneau as Chair of Historical Commission
Annually, the City Council appoints a member of the Historical Commission to serve as the
Chair of the Commission. Brad Letourneau had served as the Chair of the Commission since
September 2023. Adoption of the Consent Agenda approved the reappointment of Brad as the
Chair of the Historical Commission for 2025.
Approve Appointment of Tom Weidt and Ben Krull as Council Representatives on the
EDA
Annually, Council appoints two representatives from the Hugo City Council to serve on the
Economic Development Authority (EDA). Adoption of the Consent Agenda approved the
appointment of Mayor Weidt and Council Member Krull to serve as the Council Representatives
on the EDA for 2025.
Approve Appointment of Mayor Tom Weidt, Planning Commissioner Cindy Petty, and
Resident Scott Arcand to the Board of Zoning Appeals and Adjustments
Annually, the Hugo City Council appoints a member of the Planning Commission, City Council,
and a resident to serve on the Board of Zoning Appeals and Adjustments. Tom Weidt had agreed
to continue to serve another year as the City Council representative, and Cindy Petty had agreed
to serve as the Planning Commission representative, and Scott Arcand agreed to serve as the
resident representative. Adoption of the Consent Agenda approved the reappointment of Tom
Weidt as the City Council representative, and Cindy Petty as the Planning Commission
representative, and Scott Arcand as the resident representative on the Board of Zoning Appeals
and Adjustments for one-year terms.
Approve Appointment of Tom Weidt as Chair of the Board of Zoning Adjustments
Annually, Council approves appointment of Chair of the Board of Zoning Appeals and
Adjustments. Adoption of the Consent Agenda approved the reappointment Board Member Tom
Weidt as Chair of the Board of Zoning Appeals and Adjustments for 2025.
Council Meeting Minutes for January 6, 2025
Page 6 of 10
Approve Appointment of WSB as City Engineer
WSB Engineers had been the City Engineer for the past 21 years. WSB Engineers requested to
continue to provide this service to the City with an average rate adjustment of 5.75%. Adoption
of the Consent Agenda approved the reappointment of WSB Engineers and Mark Erichson as the
City Engineer for 2025.
Approve Appointment of Landform as City Planner
Kendra Lindahl from Landform had worked over the past 22 years as the City Planner. Landform
requested to continue to provide this service to the City at a revised rate schedule. Adoption of
the Consent Agenda approved the reappointment of Kendra Lindahl as the City Planner/Planning
Consultant for the year 2025.
Approve Appointment of Johnson & Turner as City Attorney
City Attorney Dave Snyder had served the City with the law firm of Johnson & Turner for the
past several years. Johnson & Turner requested to continue to provide legal services to the City
at the adjusted rate schedule. Adoption of the Consent Agenda approved the reappointment of
David K. Snyder and the Johnson & Turner Law Firm as the City Attorney for the year 2025.
Approve Appointment of Baker Tilly as Financial Advisor
Financial Advisors Chris Hogan, Mikaela Huot and the other members of the Baker Tilly
Virchow Krause, LLP team had served the City over the years on a wide variety of projects.
Adoption of the Consent Agenda approved of Baker Tilly Virchow Krause, LLP, as the City’s
financial advisors for the year 2025.
Approve Appointment of US Bank as Depository for City Funds
Each year, Council selects a depository/bank for the deposit of City funds. For many years,
Council had selected the local Hugo branch of US Bank. Adoption of the Consent Agenda
approved U.S. Bank-Hugo as the official depository for City funds for 2025.
Approve Appointment of The Citizen as Official Newspaper
Each year, Council selects a newspaper as the official publication for all public notices and
publishing of ordinances. For the past 15 years, the City Council appointed The Citizen as the
City’s new official newspaper, and The Citizen would like to continue to provide this service at a
rate increase from $13.99 to $14.69 per column inch. Adoption of the Consent Agenda approved
The Citizen as the City’s official newspaper for 2025.
Approve Appointments to Hugo Firefighter Relief Association
Minnesota State Statute required the official appointment of the ex-officio members of the Hugo
Fire Department Relief Association Board. Council needed to appoint two elected or appointed
members. Adoption of the Consent Agenda approved the appointment of Mayor Tom Weidt and
Finance Director Anna Wobse as ex-officio members of the Hugo Fire Department Relief
Association Board.
Council Meeting Minutes for January 6, 2025
Page 7 of 10
Approve Appointments to the Ordinance Review Committee
In 2009, the Council formally established the Ordinance Review Committee to make
recommendations on new ordinances and changes to existing ordinance. The Committee
consists of three Planning Commissioners and two City Council Members. Adoption of the
Consent Agenda approved the appointment of Planning Commissioners Bronwen Kleissler,
Mike Granger, and Phil Klein and Council Members Mike Miron and Ben Krull to the ORC.
Approve Donation to the Hugo Fire Department from the Hugo American Legion
The Hugo American Legion requested to donate $1,000 to the Hugo Fire Department from
pull-tab proceeds for equipment and training. All donations to the Fire Department needed to be
approved by the Council. Adoption of the Consent Agenda approved the donation of $1,000 to
the Hugo Fire Department.
Approve Contract with Northeast Youth and Family Services for 2025
Over the past several years, the City had entered into an agreement with Northeast Youth and
Family Services to support programs for Hugo families related to counseling, intervention, and
enrichment. Through this agreement, the City sponsored NYFS by providing financial support.
In the 2025 budget, Council approved $17,671 in funding for their youth diversion services.
Adoption of the Consent Agenda approved the agreement with Northeast Youth and Family
Services.
Approve Animal Control Service Contracts with Companion Animal Care
The City had contracted with Companion Animal Control and Otter Lake Animal Care since
2016 for animal control and impound services. Otter Lake had determined they are no longer
able to provide impound services beginning January 1, 2025. Companion Animal Control was
constructing a new impound facility in Oakdale to be completed in May 2025. In the interim,
Northwoods Humane Society would provide impound services. Adoption of the Consent
Agenda approved the Animal Control Service Agreement Pricing Addendum and Animal
Companion Care Impound Service Agreement effective January 1, 2025.
Approve Ordinance Amending Chapter 10-Animals Changing Impound from Ten Days to
Five Days
MN State Statute 346.47 on seized animals only required an animal to be impounded for five
days and not ten days as required in Hugo City Code. According to the owner of Companion
Animal Care, the longer hold period expose animals to unnecessary stress of waiting at the
impound before being sent to a foster rescue. In addition, longer holds would cost the City
additional impound fees for unclaimed animals. Adoption of the Consent Agenda approved
ORDINANCE 2025-538 AMENDING CHAPTER 10 -ANIMALS, ARTICLE II – DOGS.
Approve Release of the Letter of Credit for Adelaide Landing 5th and 6th Additions
OP5 Adelaide, LLC, the developer, had requested the City release their letter of credit for
Adelaide 5th and 6th Additions. City staff had inspected the work, and the warranty period had
expired. Adoption of the Consent Agenda approved the release of the letter of credit being held
Council Meeting Minutes for January 6, 2025
Page 8 of 10
for the constructed improvements of the Adelaide 5th and 6th Additions.
Approve Ordinance on Cannabis and Ordinance Amending Fee Schedule and Related
Summary Ordinances for Publication
At its November 18, 2024, meeting, the City Council directed staff to draft an ordinance
regulating cannabis businesses within the City of Hugo and provided high-level direction on
certain ordinance items. Staff received additional feedback from the EDA at its November 19,
2024, meeting and from the Ordinance Review Committee before drafting the ordinance. Staff
proposed an ordinance that created definitions, allowed cannabis retail businesses in commercial
zoning districts and all other cannabis business types in industrial zoning districts, established a
process for cannabis businesses to register with the city, and created performance standards for
cannabis businesses.
The Planning Commission had reviewed the ordinance and held a public hearing at its December
12, 2024, meeting. Two people spoke at the hearing, both requesting that cannabis cultivation be
allowed as a conditional use in rural zoning districts. The Planning Commission discussed the
ordinance and the request from the public and was generally comfortable with the proposed
ordinance as written. The Commission voted unanimously to recommend its approval to the
City Council. Staff also proposed a set of fees related to cannabis business registration and
penalties to be added to the city’s fee schedule.
A member of the audience, Dean Anderson, requested that this item be removed from the
Consent Agenda.
Dean Anderson, of 7503 177th, spoke about efforts to help the City better understand the
cannabis industry and said the City was taking a cautious approach by being more restrictive. He
talked about the revisions they had proposed, which he felt had not been given much
consideration. He requested a clear answer regarding a plan forward or an explanation of why
cannabis was not classified as an agricultural product. He stated that he did not see cannabis as
being different from any other product and expressed willingness to work with the City to find
middle ground.
Mayor Weidt recalled that Dean had attended meetings on the moratorium, met with staff, and
presented their proposed revisions and opinions to the Planning Commission. Weidt stated that
the Planning Commission had considered the revisions and ultimately voted to approve the
ordinance as proposed. He asked Dean if it was fair to say there was no support for their
revisions, and Dean agreed. Weidt noted that the ordinance had come to the Council with a
unanimous recommendation for approval from the Planning Commission.
Weidt then asked the Council if they wanted to open the topic for further discussion, but the
Council showed no interest in doing so.
The Mayor explained that public feedback had been taken at the hearing and that the Planning
Commission had made its decision based on its opinion and judgment. He added that the
Council follows a similar process and that the Ordinance Review Committee provides an
ongoing opportunity to revise ordinances as needed.
Council Meeting Minutes for January 6, 2025
Page 9 of 10
Josh Wickander, of 6121 Goodview Trail Court North, shared personal experiences of how
cannabis had negatively affected his life. He acknowledged the state's requirements limited the
City’s ability to prevent cannabis businesses. He said he did not want it in the community and
wanted it as strict as possible, policed, and held to the highest standard.
Miron made motion, Krull seconded, to approve ORDINANCE 2025 – 539 RELATING TO
AND REGULATING CANNABIS AND CANNABIS BUSINESSES WITHIN THE CITY OF
HUGO, and ORDINANCE 2025-540 AN ORDINANCE AMENDING SECTION 30-2, FEE
SCHEDULE, TO INCLUDE FEES FOR CANNABIS BUSINESSES AND CANNABIS LAW
VIOLATIONS and the associated summary ordinances.
All ayes.
Reminder – Fire Department Banquet Saturday, January 18, 2025
City Administrator Bryan Bear reminded Council they had scheduled a meeting to attend the
Hugo Fire Department Annual Banquet on Saturday, January 18, 2025, at the Hugo American
Legion beginning at 5 p.m.
Reminder - Council Goal Setting Session Monday, January 27, 2025
City Administrator Bryan Bear reminded Council they had scheduled their Annual Goal Setting
Session for Monday, January 27, 2025, at 6 p.m. in the Council Chambers.
Schedule Lions Club 50th Anniversary on Sunday, February 2, 2025
City Administrator Bryan Bear informed Council the Lions Club invited them to their 50th
Anniversary Celebration to be held on Sunday, February 2, 2025, at 1 p.m. at the Pede Pedersen
Pavilion.
Petryk made motion, Strub seconded, to schedule a meeting to attend the Lions Club 50th
Anniversary Celebration.
All Ayes. Motion carried.
Schedule the Local Board of Appeal and Equalization for Thursday, April 3, 2025
City Administrator Bryan Bear informed Council Washington County had requested the Council
schedule the Local Board of Appeal and Equalization meeting for Thursday, April 3, 2025, from
5:30-7:00 pm.
Miron made motion, Petryk seconded, to schedule the Local Board of Appeal and Equalization
meeting for Thursday, April 3, 2025.
Al Ayes. Motion carried.
Council Meeting Minutes for January 6, 2025
Page 10 of 10
Adjournment
Krull made motion, Petryk seconded, to adjourn at 7:38 p.m.
All Ayes. Motion carried.
Respectfully Submitted,
Michele Lindau, City Clerk
MINUTES
City Council-Fire Department Banquet
Hugo American Legion
Saturday, January 18, 2025
5:00 p.m.
COUNCIL PRESENT: Krull, Miron, Petryk, Strub, Weidt
COUNCIL ABSENT: None
Council attended the annual Fire Department Banquet held at the Hugo American
Legion.
Respectfully Submitted,
Bryan Bear
City Administrator
MINUTES
City Council Meeting
City Hall Council Chambers
Monday, January 27, 2025
6:00 p.m.
Mayor Weidt called the meeting to order at 6:00 p.m.
COUNCIL PRESENT: Krull, Miron, Petryk, Strub, Weidt
COUNCIL ABSENT: None
STAFF PRESENT: City Administrator Bryan Bear, Finance Director Anna Wobse, Community
Development Director Rachel Juba, Fire Chief Jim Compton, Public Works Director Scott
Anderson, City Clerk Michele Lindau,
City Administrator Bryan Bear talked about the memo he had prepared that reflected projects
already set in motion. He also presented a list of goals for 2025 prepared by staff, and
recommended Council have discussion on the following:
Discussion on 165 Street Corridor Study
Community Development Director Rachel Juba presented information on a proposed Corridor
Study on 165th Street for areas west and east of TH61. These areas Juba showed on the map
have development interest. 165th Street on the west side of TH61 is gravel and will need
improvements, and Elmcrest Avenue and Otter Lake Road extensions need to be considered.
The area on the east side of TH61 is paved and will need sewer and water extended to it. The
size of piping that connects to the Metro Council Sewer Interceptor will need to be determined
dependent on anticipated development of eastern Hugo. The cost of oversizing the pipe is high
and would be the responsibility of the City. Scenarios need to be evaluated that may include a lift
station.
The 2040 Comprehensive Plan showed 165th Street as an urban section road with trails.
Developers have questions on changes to the land use, whether 165th Street needs to be an urban
section road, and the best way to serve the area with utilities. Juba talked about the Met
Council’s discussions on increasing densities from three units to four units in some areas, but
natural resources in Hugo make it difficult to meet those densities. Discussions are currently
going through committees, and the City should know by February 12 of the Met Council’s
decision.
Staff proposed a goal for 2025 to move forward with area studies and engagement with
landowners. These same studies would likely need to be done when updating the 2050
Comprehensive Plan. Council generally agreed to have staff bring to them a scope of work with
timelines and funding options for consideration.
Local Affordable Housing Aid
Community Development Director Rachel Juba provided an overview of the Local Affordable
Housing Aid (LAHA) program, a state initiative that provides funds for affordable housing
Council Meeting Minutes Goal Workshop on January 27, 2025
Page 2 of 4
projects through a 0.25% sales tax in the seven-county metropolitan area. Funds are allocated
based on the number of cost-burdened households within each city and must be spent within four
years of receipt. Hugo received its first installment of $59,740 in July 2024.
Juba outlined the types of projects that qualify for LAHA funding saying there are extensive
stipulations associated with the program. Currently, Hugo does not have a housing policy
dedicated to affordable housing projects or a housing agency to oversee such initiatives.
However, the City could develop programs that align with LAHA requirements to utilize the
available funding. Historically, Hugo has collaborated with the Washington County Community
Development Agency (CDA) to support affordable housing efforts.
A bill passed by the state legislature requires counties to engage with cities in administering the
LAHA program at no cost. Hugo has several options for utilizing these funds. The City could
transfer the money directly to the Washington County CDA, allowing them to allocate it at their
discretion, or it could contract with the County to ensure that LAHA funds are used specifically
for projects within Hugo. In this case, the County would collaborate with the City on project
selection while also handling tax documentation and reporting requirements to the state.
Additionally, Hugo has the option to approve the use of its funds for affordable housing projects
outside City limits as part of a larger regional effort. Any unspent funds would need to be
returned.
City staff expressed confidence in Washington County’s ability to administer LAHA funds
effectively, given their experience conducting housing studies and understanding Hugo’s specific
needs. The Council discussed the potential administrative burden on the City if it were to
manage these funds independently. The Council expressed interest in using LAHA funds to
subsidize loans and implement targeted programs to address specific community needs. Staff
will work with Washington County to draft an agreement for Council approval.
Rental Housing
The adoption of a rental housing ordinance was initially discussed in 2009 during the recession,
prompted by concerns over foreclosures, crime, and property maintenance. The proposed
ordinance primarily required rental properties to be registered, but it was never approved. The
topic has resurfaced due to a recent issue with tenants in a rental unit and the overall increase in
rental properties within the City.
Community Development Director Rachel Juba outlined the benefits and challenges associated
with rental housing, including property conditions, increased crime rates, and the eviction
process. The City could adopt rental housing ordinance that could require rental licensing,
property inspections, and a maintenance code. The ordinance could include revocation of a
landlord’s license, compelling them to address property issues, including initiating eviction
proceedings. However, the eviction process remains a lengthy procedure governed by state law.
Juba provided information on what other cities did regarding rental housing including the
requirement for additional staffing. Currently, the City monitors rental housing ownership
through Washington County property owner database and utility billing records. Hugo receives
relatively few complaints regarding rental properties.
Council Meeting Minutes Goal Workshop on January 27, 2025
Page 3 of 4
The Council discussed concerns that a rental ordinance might be overly burdensome and would
not significantly impact the eviction process. Historically, landlords in Hugo have been
cooperative, often unaware of problem tenants until notified, at which point they are typically
eager to remove them to protect their investment. Landlords also tend to maintain their
properties to attract and retain reliable tenants.
It was suggested that as neighborhoods age, implementing a rental ordinance may become more
beneficial. Council generally agreed the best approach would be to meet with the homeowners'
association that initially raised concerns about rental housing and focus on improving internal
practices for managing rental-related issues.
Urban and Rural Tax Rate
City Administrator Bryan Bear reminded the Council that the urban and rural tax rates were
discussed during the budget workshop. Residents in the rural district pay 90% of the tax rate of
those in the urban district. Under state law, properties located within designated rural areas are
classified under the urban tax category once they undergo platting. The City previously revisited
this issue in the 1970s and 1980s, but no changes were made. Any modifications to the tax
classifications and rates would require a public process. Staff anticipated that reopening this
discussion would generate similar public feedback as in previous years, likely leading to the
same outcome. The Council reached a general consensus and chose not to include this matter as
a goal for 2025.
Selection of 2025 goals
City Administrator Bryan Bear highlighted goals drafted by staff and commissions that included
street and bridge projects, as well as the need for a ditch maintenance plan in collaboration with
the Watershed District. Specific road projects include improvements at 165th Street and Elmcrest
Avenue.
For parks, staff proposed to move forward with playground improvements in Oneka Lake Park
and trail construction Clearwater Creek Preserve. The City owned Bernin Park has easement
restrictions imposed by the DNR, and staff will continue working on potential improvements.
The City will support the County’s bonding fund request for the Hardwood Creek Trail
extension.
The Fire Department would like to form a committee to assess the department’s vehicle needs,
with the goal of replacing two trucks with a single unit as early as 2029.
Staff feels good about its salary matrix but feels an employee benefits analysis should be
conducted since one has not been performed in many years. There is now an Employees Safe
and Sick Time Policy required by the state, and in 2026 the new Family Leave Program will be
in effect. Staff will attempt to conduct an internal study on employee benefits but may request
Council’s approval for consultant assistance. Staffing needs should be evaluated including an
assessment of the Fire Marshal position.
Council Meeting Minutes Goal Workshop on January 27, 2025
Page 4 of 4
Council inquired about the status of the wetland bank project. Bear noted that the permitting
process has been challenging, as regulatory agencies have updated their requirements while the
City was monitoring the project. Staff will look at potential ways to move the project forward,
but the outlook remains uncertain. Staff will keep Council informed.
Council had no additional goals to add for 2025.
Adjournment
Miron made motion, Petryk seconded, to adjourn at 7:41 p.m.
All Ayes. Motion carried.
Respectfully Submitted,
Michele Lindau
City Clerk
City of Hugo Claims
February 3, 2025 G. 1
Vendor Invoice Amount Description Department
Abdo Financial Solutions LLC 499848 2,850.00$ Accounting Assistance Finance Dept
Allstream 21212036 130.20$ Fax Line Administration
Amazon Capital Services 1CVM-THD4-X4HY 50.16$ Light Bulb Sockets - Well Houses Water Utility
Amazon Capital Services 1CVM-THD4-X4HY 21.49$ GPS Antenna for Radio Meter Reads Water Utility
Amazon Capital Services 1LX7-D4GH-NR79 38.58$ iPad Accessories Parks Dept
Amazon Capital Services 1LX7-D4GH-NR79 35.51$ iPad Accessories Street Dept
Amazon Capital Services 1LX7-D4GH-NR79 28.68$ Breakroom Supplies Public Works
Amazon Capital Services 1LX7-D4GH-NR79 23.73$ iPad Accessories Public Works
Anderson, Scott CLAIM 32.16$ Cell Phone Accessories (Amazon) Public Works
Apple Ford White Bear Lake 43168W 22.43$ Parts - Unit #109-15 Street Dept
Apple Ford White Bear Lake 109965 4,179.73$ Repairs - Unit #6105-18 Fire Dept
Apple Ford White Bear Lake 110818 29.54$ Repairs - Unit #6105-18 Fire Dept
Aspen Mills 346843 14.85$ Name Tag Fire Dept
Aspen Mills 346939 264.00$ Bugle Pins Fire Dept
Association of Minnesota Builiding Officials 87244347 800.00$ ICC Institute Registration - Hoistad Building Inspections
Association of Minnesota Builiding Officials 87244347 600.00$ ICC Institute Registration - Compton Jr. Fire Dept
Batteries Plus Bulbs #031 P79548212 12.98$ Batteries - School Zone Signs Street Dept
Capital One Trade Credit/Northern Tool 1347247717 79.98$ Tires - Unit #473 Public Works
Capital One Trade Credit/Northern Tool 1338247195 52.48$ Tarps - Unit #348-23 Parks Dept
Capital One Trade Credit/Northern Tool 2323246499 23.74$ Parts - Unit #348-23 Parks Dept
Capital One Trade Credit/Northern Tool 54577866 717.48$ Tank for Hydro Seeder - Unit #420-25 Street Dept
Capital One Trade Credit/Northern Tool 54578791 24.99$ Bearing for Sod Roller - Unit #429-25 Parks Dept
CDW Government Inc AC2Y78X 264.00$ UPS Backups for SCADA System Water & Sewer
Century Link 651 429-3212 75.19$ Fire Station Phone Lines Fire Dept
Cintas Corporation 5250160812 301.30$ First Aid Supplies Public Works
Cintas Corporation 5250160812 197.21$ First Aid Supplies Gen Gov't Bldgs
Clarey's Safety Equipment Inc 215065 210.00$ Calibration of Gas Monitors Fire Dept
Comcast 230128252 509.94$ Business Internet (January) Administration
Comcast 230128252 509.94$ Business Internet (January) Public Works
Comcast 1/12/2025 25.17$ Business Cable (thru Feb 21) Administration
Comcast 1/18/2025 272.89$ Business Internet (thru Feb 27) Fire Dept
Companion Animal Control LLC December 290.51$ Callout Fees & Mileage Animal Control
Compton, Jim Jr. CLAIM 124.62$ NFPA Annual Subscription Fire Dept
Cornerstone Occupational Health Spec. (HUGO)0000 75.00$ Annual Personnel Testing Fee Various
Cummins Sales and Service E4-250189020 315.89$ Quarterly Generator Maintenance Public Works
Davis Mechanical Systems Inc 101286 200.00$ Water Heater Tamper Proof Cover Installation Fire Dept
Davis Mechanical Systems Inc 101296 2,765.00$ HFD Station Remodel - Bottle Filler Installation Fire Dept
Davis Mechanical Systems Inc 101350 980.00$ HVAC Repairs (CH) Gen Gov't Bldgs
Denaway, Shayla CLAIM 31.20$ HDMI Cables - PPP (Amazon) Parks Dept
Eagle Engraving Inc 2024-8857 172.95$ Statues & Engraving Fire Dept
Eagle Engraving Inc 2025-292 264.95$ Commendation Bars & Medals Fire Dept
Electro Watchman Inc 434815 455.00$ Garage Door Access Control System Repair Public Works
Electro Watchman Inc 434918 625.00$ Keyfobs Various
Electro Watchman Inc 435904 335.00$ Security Camera Repair Parks Dept
Environmental Equipment & Services Inc 24596 924.33$ Parts - Unit #314-16 Street Dept
Environmental Equipment & Services Inc 24597 230.93$ Parts - Unit #314-16 Street Dept
Ferguson Waterworks 278077 194.67$ Repairs - Magnetic Pipe Locator Water Utility
Forest Lake NAPA December 467.36$ Auto Parts & Shop Supplies Various
Fresh Paint Inc 14423 8,120.00$ HFD Station Remodel - Painting Labor & Materials Fire Dept
GearGrid Corporation 0025357-IN 58.00$ Hardware - Gear Lockers Fire Dept
Gene's Disposal Service Inc 520319 114.71$ December Waste Hauling - City Hall Gen Gov't Bldgs
Gene's Disposal Service Inc 520319 243.85$ December Waste Hauling - Fire Station Fire Dept
Gene's Disposal Service Inc 520319 976.83$ December Waste Hauling - PW Facility Public Works
Gene's Disposal Service Inc 520319 239.49$ December Waste Hauling - Rice Lake Room Gen Gov't Bldgs
Gene's Disposal Service Inc 520319 293.49$ December Waste Hauling - Lions Park Parks Dept
Gene's Disposal Service Inc 520319 239.49$ December Waste Hauling - Hanifl Fields Parks Dept
Gene's Disposal Service Inc 525985 121.64$ January Waste Hauling - City Hall Gen Gov't Bldgs
Gene's Disposal Service Inc 525985 258.47$ January Waste Hauling - Fire Station Fire Dept
Gene's Disposal Service Inc 525985 339.34$ January Waste Hauling - PW Facility Public Works
Gene's Disposal Service Inc 525985 276.64$ January Waste Hauling - Rice Lake Room Gen Gov't Bldgs
Gene's Disposal Service Inc 525985 311.09$ January Waste Hauling - Lions Park Parks Dept
Gene's Disposal Service Inc 525985 253.84$ January Waste Hauling - Hanifl Fields Parks Dept
Gopher State One Call 4120490 163.35$ December Service Charges Water & Sewer
Grainger 9379680805 130.64$ Ball Valves for Hydro Seeder (2) - Unit #420-25 Street Dept
Grainger 9379680805 44.50$ Ball Valves for Hydro Seeder - Unit #420-25 Street Dept
Grainger 9379680805 42.67$ Tank Fitting for Hydro Seeder - Unit #420-25 Street Dept
Grainger 9379680805 10.67$ Hose Fitting for Hydro Seeder - Unit #420-25 Street Dept
Grainger 9382948322 (65.32)$ Ball Valve for Hydro Seeder (1) - Unit #420-25 (Returned) Street Dept
Grainger 9382948322 (42.67)$ Tank Fitting for Hydro Seeder - Unit #420-25 (Returned) Street Dept
Grainger 9382948322 (10.67)$ Hose Fitting for Hydro Seeder - Unit #420-25 (Returned) Street Dept
Hawkins Inc 6960205 10.00$ Water Chemicals (Cylinder Charge) Water Utility
Hotsy Equipment of Minnesota 23742 965.79$ Bulk Soap for Washbay Public Works
Page 1
City of Hugo Claims
February 3, 2025 G. 1
Vendor Invoice Amount Description Department
Hugo Equipment Company 212728 7.99$ Parts - Unit #508 Street Dept
Hugo Equipment Company 213052 67.50$ Parts - Unit #485 Parks Dept
Innovative Office Solutions LLC IN4732428 76.00$ Toner Cartridges Public Works & Finance
Innovative Office Solutions LLC IN4732428 58.18$ Trash Can Liners (PW) Public Works
Innovative Office Solutions LLC IN4732428 49.42$ Markers & Hooks Public Works
Innovative Office Solutions LLC IN4732428 47.99$ Copy Paper Public Works
Instrumental Research, Inc. 6086 120.00$ Water Bacteria Testing Water Utility
International Code Council Inc Membership 170.00$ 2025 Membership Dues Building Inspections
Interstate Battery System of Minneapolis 110059946 419.85$ Battery - Unit #201-16 Street Dept
Interstate Battery System of Minneapolis 110059946 10.80$ Batteries Public Works
Kath Fuel Oil Service Co. 12320094 9,602.49$ December Unleaded Gas & Diesel Purchases Various
Kath Fuel Oil Service Co. 12320600 967.58$ Bulk Lubricants Public Works
Knowlan's Super Markets Inc 6385 24.89$ Breakroom Supplies (CH) Gen Gov't Bldgs
Kost, Sara CLAIM 46.03$ Door Locks - 14696 Fondant Ave N (Menards) Rental Properties
Laughlin's Pest Control 68971 97.75$ December Pest Control Service Gen Gov't Bldgs
Laughlin's Pest Control 69399 97.75$ January Pest Control Service Gen Gov't Bldgs
Laughlin's Pest Control 69528 150.00$ Pest Control Service - 14715 Forest Blvd Rental Properties
Lawson Products 9312115235 281.99$ Bulk Hardware Supplies Public Works
League of Minnesota Cities 419297 17,740.00$ Annual Membership Dues Dues & Subscriptions
Legacy Sorbents & Supply Company 11787 166.32$ Shop Towels Public Works
MacQueen Emergency P42039 498.15$ SCBA Mask Fire Dept
Marco INV13359171 55.31$ January Copier Maintenance Building Inspections
Menards 49822 152.99$ Vacuum for Oneka Room Gen Gov't Bldgs
Menards 50366 47.96$ Shop Supplies Public Works
Menards 50443 131.96$ Fittings for Hydro Seeder - Unit #420-25 Street Dept
Menards 50726 18.77$ Hardware - Well No. 6 Water Utility
Menards 50728 202.85$ Fittings & Tubing for Hydro Seeder - Unit #420-25 Street Dept
Menards 50728 28.98$ Shop Tools Street Dept
Menards 50781 124.34$ Fire Department Supplies Fire Dept
Menards 50782 141.70$ HFD Station Remodel - Materials Fire Dept
Menards 50844 58.30$ Cleaning Supplies Public Works
Menards 50844 7.96$ Shop Supplies Public Works
Menards 50887 19.99$ Shop Tools Public Works
Menards 50887 3.99$ Shop Supplies Public Works
Menards 50883 (77.75)$ Fittings for Hydro Seeder - Unit #420-25 (Returned) Street Dept
Metro Cities 2079 6,333.00$ 2025 Membership Dues Administration
Metro-INET 2342 11,627.00$ January Computer Service Various
Metro-INET 2387 30.00$ Microsoft Office License (Nov-Dec) - Krull Mayor & Council
Metro-INET 2388 18.00$ Microsoft Office License (Dec) - Pieper Fire Dept
Metro-INET 2388 251.00$ Microsoft Office License (2025) - Pieper Fire Dept
Metro-INET 2401 28.00$ Microsoft Office License (Dec) - C. Bieniek Fire Dept
Metro-INET 2401 251.00$ Microsoft Office License (2025) - C. Bieniek Fire Dept
Metro-INET 2402 20.00$ Microsoft Office License (Dec) - Brauner Fire Dept
Metro-INET 2402 251.00$ Microsoft Office License (2025) - Brauner Fire Dept
Metropolitan Area Management Assoc 2178 35.00$ MAMA Meeting Registration - Bryan Bear Administration
Minnesota Cleaning Services Inc 0225HH01RE 535.17$ January Cleaning Services Gen Gov't Bldgs
Minnesota Cleaning Services Inc 0225HH02RE 48.08$ January Cleaning Services - Hanifl Parks Dept
Minnesota Cleaning Services Inc 0225HH03RE 513.00$ January Cleaning Services - PW Facility Public Works
Minnesota Cleaning Services Inc 0225HH03RE 398.08$ January Cleaning Services Fire Dept
Minnesota Cleaning Services Inc 0225HH03RE 247.00$ January Cleaning Services - Rice Lake Room Gen Gov't Bldgs
Minnesota Mayors Association Dues 30.00$ Annual Membership Dues Mayor & Council
Minnesota Recreation & Parks Assoc 2025 310.00$ Membership Dues - Denaway Parks Dept
Minnesota Recreation & Parks Assoc 2025 310.00$ Membership Dues - Kieffer Parks Dept
MN City/County Management Assoc Dues 275.00$ MCMA Membership Dues - Bryan Bear Administration
MN Government Finance Officers Assoc 1716 70.00$ Membership Dues Finance Dept
MN Street Superintendents Association Dues 100.00$ 2025 Membership Dues - Anderson Street Dept
Nuss Truck & Equipment PSO168543-1 117.86$ Parts - Unit #202-17 Street Dept
Otter Lake Animal Care Center 254894 145.00$ Boarding & Rescue Fees Animal Control
Oxygen Service Company 3604699 113.81$ Welding Supplies Public Works
Oxygen Service Company 8797934 203.87$ Welding Supplies Public Works
Oxygen Service Company 8799746 188.59$ Welding Supplies Public Works
PCHelp, LTD 12262401 384.00$ Tatems Fleet Maintenance Software Support Renewal (2 Years) Public Works
Performance Plus LLC 11062191 36.00$ Mask Fittings - Brauner Fire Dept
Performance Plus LLC 11062191 36.00$ Mask Fittings - Pieper Fire Dept
Performance Plus LLC 11062203 36.00$ Mask Fittings - C. Bieniek Fire Dept
Plant & Flanged Equipment LLC 0087621-IN 1,899.45$ Pipe Repair - Well No. 6 Water Utility
Plant & Flanged Equipment LLC 0087621-IN 177.60$ Gaskets - Well No. 6 Water Utility
Plant & Flanged Equipment LLC 0087653-IN 10.30$ Gaskets - Well No. 6 Water Utility
Plant & Flanged Equipment LLC 0087654-IN 10.30$ Gaskets - Well No. 6 Water Utility
Press Publications 823795 104.93$ Ordinance 2024-537 Ordinances/Proceedings
Press Publications 823796 41.97$ City Council Meeting Notices Ordinances/Proceedings
Press Publications 825196 88.14$ Ordinance 2025-538 Ordinances/Proceedings
Page 2
City of Hugo Claims
February 3, 2025 G. 1
Vendor Invoice Amount Description Department
Press Publications 825197 132.21$ Summary Ordinance 2025-539 Ordinances/Proceedings
Press Publications 825198 88.14$ Summary Ordinance 2025-540 Ordinances/Proceedings
Press Publications 825199 308.49$ 2025 Summary Budget Statement Ordinances/Proceedings
Quadient Inc 17583746 194.75$ Ink Cartridge Administration
Quadient Leasing USA Inc Q1689828 72.54$ Meter Rental - December Administration
Quadient Leasing USA Inc Q1689828 72.54$ Meter Rental - January Administration
Quadient Leasing USA Inc Q1689828 72.54$ Meter Rental - February Administration
Ricoh USA, Inc 108895275 194.61$ February Copier Lease Payment Public Works
Sensible Land Use Coalition 3075 58.00$ Meeting Registration - Juba Planning & Zoning
Sensible Land Use Coalition 3075 58.00$ Meeting Registration - Denaway Parks Dept
Sensible Land Use Coalition 3075 58.00$ Meeting Registration - Gort Planning & Zoning
Sensible Land Use Coalition 3075 58.00$ Meeting Registration - Brown Community Development
Signature Lighting Inc 1425 1,089.17$ Streetlight Repairs Street Dept
Snap-On Industrial ARV/63541072 49.47$ Shop Tool Repairs Public Works
Stabner Electric LLC 4756 376.25$ Electrical Work - Front Desk Lighting (CH) Gen Gov't Bldgs
Station Automation Inc 7342 2,150.41$ PSTrax Modules Annual Software & Support Fire Dept
Target Solutions Learning INV110414 2,799.08$ TSP Premier Training Software System Fire Dept
T-Mobile 870254054 457.13$ Cellular Phone Charges Various
T-Mobile 870254054 21.97$ Tower No. 4/Well No. 6 Cradlepoint Water Utility
T-Mobile 870254054 21.97$ Rice Lake Centre Cradlepoint Administration
T-Mobile 870254054 40.25$ Hanifl Cradlepoint Parks Dept
T-Mobile 870254054 149.99$ iPad Street Dept
Tri-State Bobcat A44683 126.28$ Parts - Unit #304-O Street Dept
UniFirst Corporation 1410112326 87.40$ Restroom Supplies & Floor Mat Services (CH) Gen Gov't Bldgs
UniFirst Corporation 1410112327 239.13$ Uniforms, Supplies & Floor Mat Services (PW) Public Works
UniFirst Corporation 1410114072 10.55$ Restroom Supplies & Floor Mat Services (CH) Gen Gov't Bldgs
UniFirst Corporation 1410114074 157.05$ Uniforms, Supplies & Floor Mat Services (PW) Public Works
UniFirst Corporation 1410115719 92.59$ Restroom Supplies & Floor Mat Services (CH) Gen Gov't Bldgs
UniFirst Corporation 1410115723 157.05$ Uniforms, Supplies & Floor Mat Services (PW) Public Works
UniFirst Corporation 1410117118 10.55$ Restroom Supplies & Floor Mat Services (CH) Gen Gov't Bldgs
UniFirst Corporation 1410117151 157.05$ Uniforms, Supplies & Floor Mat Services (PW) Public Works
University of Minnesota 23003593 130.00$ Construction Site Management Registration - Finnegan Engineering Dept
US Bank Equipment Finance 546497629 557.03$ January Copier Service Payment Administration
US Bank Equipment Finance 546497629 2.82$ Overage Charges (B&W) Administration
US Bank Equipment Finance 546497629 118.05$ Overage Charges (Color) Administration
Verizon Wireless 6102513218 971.28$ Cellular Phone Charges Various
Viking Electric Supply Inc S008732306.001 169.00$ Light Fixtures - Well House No. 3 Water Utility
Viking Electric Supply Inc S008732306.002 236.60$ Light Fixtures - Well House No. 3 Water Utility
Viking Electric Supply Inc S008776788.001 34.48$ Meter Connectors Water Utility
Walser Polar Chevrolet 100556 139.96$ Parts - Unit #116-18 Street Dept
Walser Polar Chevrolet 100767 74.85$ Parts - Unit #112-18 Street Dept
Washington Conservation District 6840 716.31$ East Metro Watershed Membership Stormwater Fund
Washington County MNS 000 347 2586 125.00$ Hazardous Waste Generator License Public Works
Washington County Fire Chiefs Assoc 2025-005 50.00$ 2025 Membership Dues Fire Dept
Washington County Public Health 2024-PHEN-2767 32.80$ Hazardous Waste Recycling Public Works
White Bear Area Chamber of Commerce 18534 40.00$ Meeting Registration - Bryan Bear Administration
Winnick Supply 61997 319.80$ Steel for Sod Roller - Unit #429-25 Parks Dept
Zerorez Inc 662661 494.00$ Carpet Cleaning Fire Dept
Ziegler Inc IN001751873 39.40$ Parts - Unit #326-11 Street Dept
104,651.32$ Total Claims for February 3, 2025
Page 3
Corey Triemert
Hugo, Mn, 55038
1/6/25
Scott Anderson
Public Works Maintenance
Hugo Public Works
Dear Scott Anderson
Please accept this letter as formal notification of my resignation from my position as Public Works
Maintenance Department at the City of Hugo. My last day of work will be 1/17/25.
I have enjoyed working with the team here at the City of Hugo and appreciate the opportunities
provided during my time here. However, I have decided to pursue a new career opportunity as the
Director of Public Works for the City of North Oaks which aligns more with my personal and professional
goals.
I am committed to ensuring a smooth transition and am available to assist in any way possible during
the handover process. Please let me know how I can best support the team during this time.
Thank you again for everything.
Sincerely,
Corey Triemert
5/24
Page 1 of 2
MINNESOTA LAWFUL GAMBLING
LG240B Application to Conduct Excluded Bingo No Fee
ORGANIZATION INFORMATION
Organization Previous Gambling
Name: ________________________________________________________ Permit Number: ____________________________
Minnesota Tax ID Federal Employer ID
Number, if any: ______________________________________ Number (FEIN), if any: ________________________________
Mailing
Address: _______________________________________________________________________________________________
City: ____________________________________ State: _________ Zip: __________ County: ___________________________
Name of Chief Executive Officer (CEO): ________________________________________________________________________
NONPROFIT STATUS
Type of Nonprofit Organization (check one):
____ Fraternal ____ Religious ____ Veterans ____ Other Nonprofit Organization
Attach a copy of at least one of the following showing proof of nonprofit status:
(DO NOT attach a sales tax exempt status or federal employer ID number, as they are not proof of nonprofit status.)
____ Current calendar year Certificate of Good Standing
Don’t have a copy? This certificate must be obtained each year from:
MN Secretary of State, Business Services Division
60 Empire Drive, Suite 100
St. Paul, MN 55103
____ Internal Revenue Service-IRS income tax exemption 501(c) letter in your organization’s name
Don’t have a copy? Obtain a copy of your federal income tax exempt letter by having an organization officer contact
the IRS at 877-829-5500.
____ Internal Revenue Service-Affiliate of national, statewide, or international parent nonprofit organization (charter)
If your organization falls under a parent organization, attach copies of both of the following:
1.IRS letter showing your parent organization is a nonprofit 501(c) organization with a group ruling; and
2.the charter or letter from your parent organization recognizing your organization as a subordinate.
EXCLUDED BINGO ACTIVITY
Has your organization held a bingo event in the current calendar year? ____ Yes ____ No
If yes, list the dates when bingo was conducted: ______________________________________
The proposed bingo event will be:
____ one of four or fewer bingo events held this year. Dates: __________________________________________
-OR-
____ conducted on up to 12 consecutive days in connection with a:
___ county fair Dates: _______________________________________________________________
___ civic celebration Dates: _______________________________________________________________
___ Minnesota State Fair Dates: _______________________________________________________________
Person in charge of bingo event: _________________________________________ Daytime Phone: _______________________
Name of premises where bingo will be conducted: ________________________________________________________________
Premises street address: ____________________________________________________________________________________
City: __________________________ If township, township name: _______________________ County: ___________________
Secretary of State website, phone numbers:
www.sos.state.mn.us
651-296-2803, or toll free 1-877-551-6767
Email permit to (if other than the CEO): ______________________________________________________________________ Email permit to (if other than the CEO): _______________________________________________________________________
(permit will be emailed to this email address unless otherwise indicated below)
CEO Daytime Phone: ______________________ CEO Email: _______________________________________________________
LG240B Application to Conduct Excluded Bingo
LOCAL UNIT OF GOVERNMENT ACKNOWLEDGMENT (required before submitting application to
the Minnesota Gambling Control Board)
CITY APPROVAL
for a gambling premises
located within city limits
On behalf of the city, I approve this application for excluded
bingo activity at the premises located within the city’s
jurisdiction.
Print City Name: ______________________________________
Signature of City Personnel:
___________________________________________________
Title:____________________________ Date:______________
COUNTY APPROVAL
for a gambling premises
located in a township
On behalf of the county, I approve this application for excluded
bingo activity at the premises located within the county’s
jurisdiction.
Print County Name: ___________________________________
Signature of County Personnel:
___________________________________________________
Title:____________________________ Date:______________
TOWNSHIP (if required by the county)
On behalf of the township, I acknowledge that the organization
is applying for excluded bingo activity within the township limits.
(A township has no statutory authority to approve or deny an
application, per Minnesota Statutes, Section 349.213.)
Print Township Name: _________________________________
Signature of Township Officer:___________________________
Title: ___________________________ Date: ______________
CHIEF EXECUTIVE OFFICER’S SIGNATURE (required)
The information provided in this application is complete and accurate to the best of my knowledge.
Chief Executive Officer's Signature: ____________________________________________________ Date: ___________________
(Signature must be CEO’s signature; designee may not sign)
Print Name: _______________________________________________________________________________________________
MAIL OR FAX APPLICATION & ATTACHMENTS
Mail or fax application and a copy of your proof of nonprofit
status to:
Minnesota Gambling Control Board
1711 West County Road B, Suite 300 South
Roseville, MN 55113
Fax: 651-639-4032
An excluded bingo permit will be mailed to your organization.
Your organization must keep its bingo records for 3-1/2 years.
Questions?
Call a Licensing Specialist at 651-539-1900.
The city or county must sign before
submitting application to the
Gambling Control Board.
5/24
Page 2 of 2
Data privacy notice: The information requested
on this form (and any attachments) will be used
by the Gambling Control Board (Board) to deter-
mine your organization’s qualifications to be in-
volved in lawful gambling activities in Minnesota.
Your organization has the right to refuse to sup-
ply the information; however, if your organiza-
tion refuses to supply this information, the Board
may not be able to determine your organiza-
tion’s qualifications and, as a consequence, may
refuse to issue a permit. If your organization
supplies the information requested, the Board
will be able to process the application. Your
organization’s name and address will be public
information when received by the Board. All
other information provided will be private data
about your organization until the Board issues
the permit. When the Board issues the permit,
all information provided will become public. If
the Board does not issue a permit, all infor-
mation provided remains private, with the ex-
ception of your organization’s name and address
which will remain public. Private data about
your organization are available to Board
members, Board staff whose work requires
access to the information; Minnesota’s Depart-
ment of Public Safety; Attorney General; Com-
missioners of Administration, Minnesota Manage-
ment & Budget, and Revenue; Legislative Audi-
tor, national and international gambling regula-
tory agencies; anyone pursuant to court order;
other individuals and agencies specifically
authorized by state or federal law to have access
to the information; individuals and agencies for
which law or legal order authorizes a new use or
sharing of information after this notice was
given; and anyone with your written consent.
Bingo hard cards and bingo number selection devices may
be borrowed from another organization authorized to
conduct bingo. Otherwise, bingo hard cards, bingo paper,
and bingo number selection devices must be obtained from a
distributor licensed by the Minnesota Gambling Control
Board. A list of licensed distributors is available on the
Gambling Control Board's website at www.mn.gov/gcb.
This form will be made available in alternative format
(i.e. large print, braille) upon request.
An equal opportunity employer
2025 City Council Focus Goals
•Promote conservation practices through education and incentives
•Be a leader in regional activities related to water resource management
•Complete evaluation of water reuse projects and consider enhancements
•Strive to control our own destiny related to water supply
•Address impacts of the White Bear Lake Court Order
Conservation
Efforts
•Work toward development of the Egg Lake property on Hwy 61
•Continue working on programs to encourage new businesses and expansions
•Strengthen partnerships with Washington County, HBA, and marketing entities
•Seek infrastructure improvements to promote economic development
Economic
Development
•Prepare and complete 165th Street area study
•Complete studies on residential development standards and revise ordinances
•Adopt revisions to the solar farms ordinance
•Complete evaulation of shoreland regulations and adopt new standards
•Prepare Local Affordable Housing Aid program
Community
Development
•Reconstruct streets in Beaver Ponds and in Eastern Hugo
•Complete design of local bridges and make application for bridge bonding funds
•Complete ongoing ditch maintenance plan with RCWD
•Prepare paving plan for 165th Street & Elmcrest Ave
•Prepare for right-of-way and railroad impacts for 2026 street project
Infrastructure
•Replace the playground and make improvements to Oneka Lake Park
•Prepare construction plans for trails in Clearwater Creek Preserve
•Participate in planning for Hardwood Creek and Glacial Hills Regional Trails
•Develop ongoing recreation programming strategy
Parks Projects
•Create Fire Department truck committee to recommend future fleet needs
•Determine the future of the Fire Marshal position
•Conduct regular evaluations of emergency services
•Continue Fire Department recruitment efforts
•Evaluate staffing needs of the Washington County Sheriff's Department
Public Safety
•Conduct complete employee benefits analysis
•Complete minor improvements to City facilities as recommended
•Update personnel and related HR policies
•Evaluate staffing needs and organizational structure at City Hall
•Begin process to review City's fiscal policies
Administration
2025 Ongoing Priorities
•Continue to provide training and education opportunities
•Continue firefighter recruitment and retention
•Continue internship program
•Recruit qualified citizens for commissions
•Provide adequate resources and technology
•Monitor development activity and adjust staffing levels
Maintain Quality
Staff
•Hold joint workshops with each Commission/Board
•Continue training new Commissioners and Council Members
•Continue to promote leadership within the Commissions/Boards
Work
Collaboratively
with
Commissioners
•Develop long-term strategies for industrial development
•Proceed with street reconstruction program
•Share services with neighboring communities
•Manage growth responsibly
Build a Diverse
and Stable Tax
Base
•Provide transparency by keeping up-to-date postings in newsletters,
website, and cable bulletin board
•Maintain relationships with HBA, Senior's Club, Lions Club, American
Legion, Food Shelf, YRN, recreational and other civic organizations
•Continue annual citywide bus tour
•Expand social networking where possible
•Continue open meetings with residents
Continue
Community
Outreach Efforts
•Keep apprised of legislative issues that impact budgeting
•Remain involved in LMC and Metro Cities activities
•Work with Greater MSP and other regional entities
Maintain
Legislative
Relationships
•Continue discussions with school districts, counties, watershed districts,
neighboring municipalities and other local and state agencies on regional
issues
•Review police protection services annually
Build and
Maintain
Regional
Partnerships
CITY OF HUGO
PARKS COMMISSION REPORT
TO: Bryan Bear, City Administrator
FROM: Shayla Denaway, Parks Planner
SUBJECT: Construction Payment Request #15
Lions Park Pavilion
Schreiber Mullaney Construction
DATE: January 29, 2025 for the City Council meeting of February 3, 2025
1. BACKGROUND:
Please find the enclosed application for final payment for the City of Hugo Lions Park
Pavilion in the amount of $158,198.31. The quantities completed to date have been
reviewed and agreed upon by the architect, contractor and city staff.
This is the fifteenth payment request, and the amount indicated above reflects the work
certified through November 30, 2023 and payment of the retainage.
When submitting for final payment the contractor provided the following documents:
1. Affidavit of Payment of Debts and Claims certifying that payment has been made
in full for materials, work and labor in claims against the contractor by reasons of
the contract
2. Affidavit of Release of Liens and attached Final Waivers of Lein
3. Consent of Surety to Final Payment certifications from the contractor’s surety
2. RECOMMENDATION:
Staff recommends the City Council approve final payment request #15 in the amount of
$158,198.31 to Schreiber Mullaney Construction.
February 3, 2025
Honorable Mayor and City Council
City of Hugo
14669 Fitzgerald Avenue North
Hugo, MN 55038
Re: 2025 Beaver Ponds Area Street Improvement Project
Approve Plans and Specifications and Authorize the Advertisement for Bids
WSB Project No. 026749-000
Dear Mayor and Council,
Previously the Council had authorized staff to prepare plans and specifications for the 2025
Beaver Ponds Area Street Improvement Project. The 2025 Beaver Ponds Area Street
Improvement Project consists of various roadway improvements to be completed to maintain the
City streets in an effective and efficient manner in the Beaver Ponds Area.
Plans and Specifications have been prepared for the 2025 Beaver Ponds Area Street
Improvement Project and are ready to be advertised for bidding. Staff is requesting approval of
the plans and specifications for the project and authorization to advertise for bids. Staff will place
the advertisement for bids which is required to run for a minimum of 21 days. Plans and
Specifications are available for your review at City Hall. Consideration of awarding a construction
contract will occur at a future City Council meeting.
Staff recommends approval of the resolution approving plans and specifications and authorizing
advertisement for bids for the 2025 Beaver Ponds Area Street Improvement Project.
If you have any questions or items you wish to discuss, you can contact me at 612-360-1278.
Sincerely,
WSB
Mark Erichson, PE
City Engineer
Attachment
cc: Bryan Bear, City Administrator, City of Hugo
Scott Anderson, Public Works Director, City of Hugo
Liz Finnegan, Senior Engineering Technician, City of Hugo
RESOLUTION NO.
A RESOLUTION APPROVING PLANS AND SPECIFICATIONS AND
AUTHORIZING ADVERTISEMENT FOR BIDS
2025 BEAVER PONDS AREA STREET IMPROVEMENT PROJECT
WHEREAS, pursuant to direction by the Council, WSB has prepared plans and specifications
for the 2025 Beaver Ponds Area Street Improvement Project and has presented such plans and
specifications to the Council for approval;
NOW THEREFORE BE IT RESOLVED BY THE COUNCIL OF THE CITY OF HUGO:
1. Such plans and specifications, a copy of which is on file at City Hall, are hereby
approved.
2. The City Clerk shall prepare and cause to be inserted in the official City newspaper and
the Finance and Commerce an advertisement for bids upon the making of such
improvement under such approved plans and specifications.
3. The advertisement shall be published in each of said publications at least once not less
than three (3) weeks before the date set for opening bids, shall specify the work to be
done, and shall state that bids will be received on-line through QuestCDN vBid™ until
the date and time set for opening bids. Immediately following expiration of the time for
receiving bids, representatives of the City of Hugo will publicly view at an online bid
opening meeting. Any bidder whose responsibility is questioned during consideration of
the bid will be given an opportunity to address the Council on the issue of responsibility.
No bids will be considered unless accompanied by a bid security in an amount of 5
percent of the bidder’s maximum bid price.
This resolution was adopted by the City Council of the City of Hugo on the 3rd day of February
2025, by a vote of Ayes and Nays.
________________________
Tom Weidt, Mayor
ATTEST:
___________________________________
Michele Lindau, City Clerk
February 3, 2025
Honorable Mayor and City Council
City of Hugo
14669 Fitzgerald Avenue North
Hugo, MN 55038
Re: 2025 Street Improvement Project - Duck Pass, Palmes Long Lake Estates, and Ingersoll
Avenue N Area
Approve Plans and Specifications and Authorize the Advertisement for Bids
WSB Project No. 026750-000
Dear Mayor and Council,
Previously the Council had authorized staff to prepare plans and specifications for the 2025
Street Improvement Project. The 2025 Street Improvement Project includes Duck Pass, Palmes
Long Lake Estates, and Ingersoll Avenue area and consists of roadway reclamation, overlay and
minor storm sewer improvements.
Plans and Specifications have been prepared for the2025 Street Improvement Project and are
ready to be advertised for bidding. Staff is requesting approval of the plans and specifications for
the project and authorization to advertise for bids. Staff will place the advertisement for bids
which is required to run for a minimum of 21 days. Plans and Specifications are available for your
review at City Hall. Consideration of awarding a construction contract will occur at a future City
Council meeting.
Staff recommends approval of the resolution approving plans and specifications and authorizing
advertisement for bids for the 2025 Street Improvement Project.
If you have any questions or items you wish to discuss, you can contact me at 612.360.1278.
Sincerely,
WSB
Mark Erichson, PE
City Engineer
Attachment
cc: Bryan Bear, City Administrator, City of Hugo
Scott Anderson, Public Works Director, City of Hugo
Liz Finnegan, Senior Engineering Technician, City of Hugo
RESOLUTION NO.
A RESOLUTION APPROVING PLANS AND SPECIFICATIONS AND
AUTHORIZING ADVERTISEMENT FOR BIDS
2025 STREET IMPROVEMENT PROJECT (DUCK PASS, PALMES LONG LAKE
ESTATES, AND INGERSOLL AVENUE N AREA)
WHEREAS, pursuant to direction by the Council, WSB has prepared plans and specifications
for the 2025 Street Improvement Project (Duck Pass, Palmes Long Lake Estates, and Ingersoll
Avenue N Area) and has presented such plans and specifications to the Council for approval;
NOW THEREFORE BE IT RESOLVED BY THE COUNCIL OF THE CITY OF HUGO:
1. Such plans and specifications, a copy of which is on file at City Hall, are hereby
approved.
2. The City Clerk shall prepare and cause to be inserted in the official City newspaper and
the Finance and Commerce an advertisement for bids upon the making of such
improvement under such approved plans and specifications.
3. The advertisement shall be published in each of said publications at least once not less
than three (3) weeks before the date set for opening bids, shall specify the work to be
done, and shall state that bids will be received on-line through QuestCDN vBid™ until
the date and time set for opening bids. Immediately following expiration of the time for
receiving bids, representatives of the City of Hugo will publicly view at an online bid
opening meeting. Any bidder whose responsibility is questioned during consideration of
the bid will be given an opportunity to address the Council on the issue of responsibility.
No bids will be considered unless accompanied by a bid security in an amount of 5
percent of the bidder’s maximum bid price.
This resolution was adopted by the City Council of the City of Hugo on the 3rd day of February
2025, by a vote of Ayes and Nays.
________________________
Tom Weidt, Mayor
ATTEST:
___________________________________
Michele Lindau, City Clerk
Memorandum
To: Bryan Bear, City Administrator
From: Max Gort, Associate Planner
Date: January 30, 2025, for the City Council meeting of February 3, 2025
Re: Unfinished Business – Update on Solar Ordinance
1.BACKGROUND:
In 2016, the City Council adopted an ordinance regulating the use of solar energy systems. The
ordinance includes rules for accessory solar energy systems, which provide solar energy for on -
site use and are accessory to the primary use of the property, and solar farms, which distribute
solar energy to off-site consumers and are the primary use of the property. Solar farms are
currently permitted in the AG, LA, RR, and FUS zoning districts, all other zoning districts only in
the floodplain, and on parcels greater than 10 acres in size. Additionally, solar farms require an
Interim Use Permit (IUP), and have specific performance standards and criteria of approval. The
first solar farm project was approved in 2018, which drew negative feedback from the
community related to aesthetic characteristics and setbacks from property lines. In 2023, the
Planning Commission and City Council amended the ordinance due to an increased interest in
solar farm development and related feedb ack from the community. The Ordinance Review
Committee (ORC) convened to draft revisions to the ordinance, which included:
•An increase in minimum setbacks from property lines from 50 feet to 100 feet
•A minimum setback from public rights-of-way and dwellings on adjacent property to
200 feet
•A limit of the size of the solar array to five acres
•A requirement that trees at least 6 feet tall at the time of planting be provided for
screening
•A requirement that solar farm applications include a vegetation establi shment and
management plan
•A requirement that ground areas within the solar array not occupied by equipment be
planted with deep-rooted, native, pollinator-friendly plantings
The ORC’s revisions were adopted by the City Council on July 24, 2023. With the new ordinance
in effect, the City received an application for a solar farm on a vacant 12 -acre property on
Everton Avenue. During the public hearing at the April 11, 2024 Planning Commission meeting,
several neighbors spoke in opposition to the project, primarily with concerns that the proposed
solar farm would not be compatible with the present character of the surrounding area. The
Planning Commission recommended approval of the solar farm IUP, but the City Council denied
it, due to the character of the area case made by the neighbors.
Following the denial of the Everton Avenue solar farm project, the City Council directed staff to
draft a text amendment that would prohibit solar farms. At its July 11, 2024 meeting the
Planning Commission held a public hearing on the text amendment. There were 4 people who
I.3
2
spoke in favor of prohibiting solar farms, 4 people who spoke against prohibiting solar farms,
and 4 letters received by the City that were all against prohibiting solar farms. The Planning
Commission and City Council decided not to prohibit solar farms at that time, and instead held
another workshop to discuss the ordinance. The workshop held on September 19, 2024
resulted in direction to reconvene the ORC to consider revising the ordinance.
2. ORDINANCE REVIEW COMMITTEE DISCUSSION AND RECOMMENDATION:
Over the course of several meetings, the ORC discussed potential revisions to address
community concerns. Solar farm proposals often have the location of a solar array near the
edge of a large property and closer to adjacent dwellings, rather than being located centrally.
The ORC determined that community feedback may be better addressed with revisions that
guide the placement of the solar array towards the center of the property, no matter how large
the property is. Additionally, the ORC discussed the zoning districts where solar farms are
allowed, and determined that the permission of solar farms within urban zoning district
exclusively in the floodplain was no longer needed. The ORC recommended the following
revisions to the performance standards for solar farms:
• Increasing the minimum lot size for solar farms from 10 acres to 20 acres.
• Increasing the minimum setback from any principal structure on adjacent properties
from 200 feet to 400 feet.
• Including language that would require solar farms to “be located, insofar as possible, on
a central portion of the property in order to minimize visual impact on adjacent
properties and dwellings.”
• Removing solar farms in the floodplain as a permitted use within urba n zoning districts.
• Amending the definition of a solar farm to clarify that it is capable or intended to
distribute electricity for off-site use.
3. STAFF RECOMMENDATION:
Staff recommends that the City Council discuss the text amendments recommended by the
ORC. Staff recommends that the City Council call for a public hearing to be held at a Planning
Commission meeting for the proposed text amendments.
Attachments:
1. Draft ordinance with text amendments.
SOLAR ENERGY SYSTEMS ORDINANCE 2025-XX
AN ORDINANCE AMENDING CHAPTER 90 – ZONING AND LAND USE AS IT RELATES
TO SOLAR ENERGY SYSTEMS
TITLE:
An ordinance adding to and amending Chapter 90, Article I. – IN GENERAL, Section 90-1. –
Definitions, Chapter 90, Article IV. – Zoning District Regulations, and Chapter 90, Article VI. –
REQUIREMENTS FOR SPECIFIC USES AND PERFORMANCE STANDARDS, Section 90-278. –
Solar energy systems.
THE CITY OF HUGO ORDAINS:
The City Council of the City of Hugo does hereby amend Chapter 90, Article VI, Section 90-278, to
revise the following sections of Chapter 90 ZONING AND LAND USE, Article I IN GENERAL,
Section 90-1 DEFINITIONS
Amend the definition of Solar Farm to read as follows:
Solar Farm means a solar energy system that is composed of multiple solar panels where the primary
land use, whether by footprint or visual impact or both, of the parcel is for a solar array. A solar farm
produces energy for wholesale to subscribers, or is capable of producing, or is otherwise intended to,
produce energy beyond that which is necessary solely for on-site use.
The City Council of the City of Hugo does hereby amend Chapter 90, Article IV Zoning District
Regulations to amend of the following Sections:
Sec. 90-93. – Long-term agricultural district (LA).
Add the following to subsection (c):
(c) Accessory uses.
(18) Accessory solar energy systems (refer to section 90-278).
Amend subsection (d) item (8) to read as follows:
(d) Conditional uses.
(8) Solar farms (refer to section 90-278).
Sec. 90-94. – Agricultural district (AG).
Add the following to subsection (c):
(c) Accessory uses.
(17) Accessory solar energy systems (refer to section 90-278).
Amend subsection (d) item (18) to read as follows:
(d) Conditional uses.
(18) Solar farms (refer to section 90-278).
Ordinance 2025-XX
Amended Solar Energy Systems Ordinance
Sec. 90-95. – Rural residential district (RR).
Add the following to subsection (c):
(c) Accessory uses.
(15) Accessory solar energy systems (refer to section 90-278).
Amend subsection (d) item (17) to read as follows:
(d) Conditional uses.
(17) Solar farms (refer to section 90-278).
Sec. 90-96. – Large lot single-family residential district (R-1).
Add the following to subsection (c):
(c) Accessory uses.
(7) Accessory solar energy systems (refer to section 90-278).
Remove the following from subsection (d):
(d) Conditional uses.
(6) Solar energy systems (refer to section 90-278).
Sec. 90-98. – Single-family detached residential district (R-3).
Add the following to subsection (c):
(c) Accessory uses.
(7) Accessory solar energy systems (refer to section 90-278).
Remove the following from subsection (d):
(d) Conditional uses.
(7) Solar energy systems (refer to section 90-278).
Sec. 90-99. – Central residential district (CR-3).
Add the following to subsection (c):
(c) Accessory uses.
(7) Accessory solar energy systems (refer to section 90-278).
Remove the following from subsection (d):
(d) Conditional uses.
(6) Solar energy systems (refer to section 90-278).
Sec. 90-100. – Low density multifamily residential district (R-4).
Add the following to subsection (c):
(c) Accessory uses.
(7) Accessory solar energy systems (refer to section 90-278).
Ordinance 2025-XX
Amended Solar Energy Systems Ordinance
Remove the following from subsection (d):
(d) Conditional uses.
(7) Solar energy systems (refer to section 90-278).
Sec. 90-101. – Medium-density multifamily residential district (R-5).
Add the following to subsection (c):
(c) Accessory uses.
(8) Accessory solar energy systems (refer to section 90-278).
Remove the following from subsection (d):
(d) Conditional uses.
(9) Solar energy systems (refer to section 90-278).
Sec. 90-102. – Neighborhood service district (NS).
Add the following to subsection (c):
(c) Accessory uses.
(7) Accessory solar energy systems (refer to section 90-278).
Remove the following from subsection (d):
(d) Conditional uses.
(9) Solar energy systems (refer to section 90-278).
Sec. 90-103. – Central business district (C-1).
Add the following to subsection (c):
(c) Accessory uses.
(7) Accessory solar energy systems (refer to section 90-278).
Remove the following from subsection (d):
(d) Conditional uses.
(13) Solar energy systems (refer to section 90-278).
Sec. 90-104. – General business district (C-2).
Add the following to subsection (c):
(c) Accessory uses.
(8) Accessory solar energy systems (refer to section 90-278).
Remove the following from subsection (d):
(d) Conditional uses.
(16) Solar energy systems (refer to section 90-278).
Ordinance 2025-XX
Amended Solar Energy Systems Ordinance
Sec. 90-105. – Restricted industrial district (RI-1).
Add the following to subsection (c):
(c) Accessory uses.
(6) Accessory solar energy systems (refer to section 90-278).
Remove the following from subsection (d):
(d) Conditional uses.
(20) Solar energy systems (refer to section 90-278).
Sec. 90-106. – Business park (BP).
Add the following to subsection (c):
(c) Accessory uses.
(8) Accessory solar energy systems (refer to section 90-278).
Remove the following from subsection (d):
(d) Conditional uses.
(14) Solar energy systems (refer to section 90-278).
Sec. 90-107. – General industrial district (I-3).
Add the following to subsection (c):
(c) Accessory uses.
(8) Accessory solar energy systems (refer to section 90-278).
Remove the following from subsection (d):
(d) Conditional uses.
(13) Solar energy systems (refer to section 90-278).
Sec. 90-108. – Restricted commercial district, outside of urban service area (RC-1).
Add the following to subsection (c):
(c) Accessory uses.
(6) Accessory solar energy systems (refer to section 90-278).
Remove the following from subsection (d):
(d) Conditional uses.
(8) Solar energy systems (refer to section 90-278).
Sec. 90-109. – Future urban service district (FUS).
Add the following to subsection (c):
(c) Accessory uses.
(17) Accessory solar energy systems (refer to section 90-278).
Ordinance 2025-XX
Amended Solar Energy Systems Ordinance
Amend subsection (d) item (16) to read as follows:
(d) Conditional uses.
(16) Solar farms (refer to section 90-278).
Sec. 90-110. – Future central business district (FCB).
Add the following to subsection (c):
(c) Accessory uses.
(7) Accessory solar energy systems (refer to section 90-278).
Remove the following from subsection (d):
(d) Conditional uses.
(7) Solar energy systems (refer to section 90-278).
The City Council of the City of Hugo does hereby amend Article VI REQUIREMENTS FOR
SPECIFIC USES AND PERFORMANCE STANDARDS, Section 90-278 SOLAR ENERGY
SYSTEMS, Subsection (d) SOLAR FARMS
Amending items under Subsection (d) to read as follows:
(d) Solar farms.
(2) Performance standards for solar farms.
(a) Solar farms shall be located on a minimum lot size of twenty acres within the Long Term
Agricultural (LA), Agricultural (AG), Rural Residential (RR), and Future Urban Service
(FUS) zoning districts.
(b) Solar farms shall be 100 feet from all property lines, 200 feet from any public road rights-
of-way, and 400 feet from any principal structure on adjacent properties.
(c) Solar farms shall be located, insofar as possible, on a central portion of the property in
order to minimize visual impact on adjacent properties and dwellings.
Passed and adopted by the City Council of the City of Hugo this ____ day of _______, 2025.
___________________________
Tom Weidt, Mayor
Attest:
__________________________
Michele Lindau, City Clerk
178 E 9TH STREET | SUITE 200 | SAINT PAUL, MN | 55101 | 651.286.8450 | WSBENG.COM January 31, 2025
Honorable Mayor and Council
14669 Fitzgerald Avenue North
Hugo, MN 55038
Re: Norther Pines Townhomes petition for a stop sign
Dear Mayor and Council:
The City of Hugo is in receipt of a petition from the Northern Pines Townhome Association that
requests that the city consider adding a 3-way stop to 125th Street North at Fenway Avenue
North. A copy of this petition is attached for your reference. The petition references increased
traffic on the roadway, lack of a shoulder for pedestrians to walk on, and vehicles travelling at
speeds that put pedestrians at risk. The stop sign is requested to slow traffic down and create a
safer street for the neighborhood.
Additional Background
125th Street is a rural-section roadway that is 24 feet in width
Posted speed limit is 35 miles per hour
Fenway Avenue is approximately 360-ft east of Highway 61
125th Street connects to Fondant Trail ¼ of a mile to the east of Fenway Avenue where
trail facilities exist.
The City’s comprehensive plan identifies a future trail along the north side of 125th Street
that would connect to the existing trail along Fondant Avenue.
Northern Pines Townhomes petition for a stop sign
January 30, 2025
Page 2
C:\Users\michele.lindau\AppData\Local\Microsoft\Windows\INetCache\Content.Outlook\EXBG444I\125th stop sign
request.docx
Below is a series of google street view screen shots of 125th Street starting near Highway 61 east
and ending at Fondant Trail to provide a visual of the corridor:
Northern Pines Townhomes petition for a stop sign
January 30, 2025
Page 3
C:\Users\michele.lindau\AppData\Local\Microsoft\Windows\INetCache\Content.Outlook\EXBG444I\125th stop sign
request.docx
Northern Pines Townhomes petition for a stop sign
January 30, 2025
Page 4
C:\Users\michele.lindau\AppData\Local\Microsoft\Windows\INetCache\Content.Outlook\EXBG444I\125th stop sign
request.docx
This petition was discussed amongst City staff and was also forwarded to MNDOT and
Washington County (roadway to be “turned back” to Washington County in the future) for their
feedback due to its proximity to Highway 61. These discussions and feedback resulted in the
following conclusions:
Inappropriate placement of stop signs has been problematic for agencies at other
locations where a vehicle platoon moving away from a traffic signal encounters a
downstream stop sign just a short distance away from the signal. In this case it would be
the southbound-to-eastbound left turn at a future signal at 61/125th decelerating for
proposed stop sign and potentially leaving some vehicles obstructing highway 61 or
being unable to clear during the available green time.
The petition makes clear that the stop sign request is based on a desire for speed control
rather than lack of gaps to enter 125th as a vehicle or pedestrian. The Manual on Uniform
Traffic Control Devices clearly states that “stop signs shall not be used for speed
control”.
Placement of signs or signals should meet warrants prior to placement. The warrant
analysis ensures a uniform policy for all traffic control devices on public roadways across
the state. These warrants related to crash history, vehicle and pedestrian volume,
vehicle delays, and vehicle speeds are not met at this location. Placement of signs
where warrants are not met can lead to voluntary non-compliance resulting in potential
pedestrian false sense of security.
City Staff conducted a speed study that did not show speeding that was perceived by
residents
A stop sign added at this location would only address speed at this location and not along
the entire length of 125th Street
City staff have met with a number of representatives from the Northern Pines Townhome
Association to thank them for bringing this concern forward and to discuss their request. We
shared our position as well as future trail plans identified in the comprehensive plan. This trail
connection would traditionally be completed and paid for as the adjacent properties are
developed. Staff informed the petitioner that this petition would be placed on a future City Council
agenda for council consideration. They have since been notified this is on the February 3rd City
Council agenda. The petitioner indicated they appreciated our thorough review and background
provided on the TH 61 vision as well.
Staff is recommending the stop signs on 125th Street not be added based on the conclusions
noted above.
If you have any questions or concerns, please contact me at 612-360-1278.
Sincerely,
WSB
Mark Erichson
City Engineer
RESOLUTION 2025-
APPROVING FINDINGS OF FACT DENYING THE PETITION FOR STOP
SIGNS ADDED AT 125TH STREET AT FENWAY AVENUE
WHEREAS, Property owners from the Northern Pines Townhomes have signed and
submitted a petition requesting stop signs to be placed on 125th Street at Fenway Avenue
North, making this intersection a three-way stop.
WHEREAS, the City Council has reviewed the petition at their meeting on February 3,
2025.
NOW, THEREFORE, BE IT HEREBY RESOLVED BY THE CITY COUNCIL OF THE
CITY OF HUGO, MINNESOTA, that it should and hereby does deny the petition, based
on the following findings:
1. The placement of the stop signs do not meet warrants related to crash history,
speed, traffic volume for vehicles or pedestrians, or vehicular delays.
2. The placement of stop signs at this location has the potential to create
operational issues with Highway 61 due to limited distance from Highway 61
3. A speed study conducted by City staff did not show a speeding issue perceived
by the petitioner.
4. The Manual on Uniform Traffic Control Devices states stop signs shall not be
used for speed control
ADOPTED by the City Council this 3rd day of February 2025.
____________________________
Tom Weidt, Mayor
ATTEST:
___________________________________
Michele Lindau, City Clerk
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