HomeMy WebLinkAbout2025.03.03 CC Packet
A. CALL TO ORDER
B. ROLL CALL
C. PLEDGE OF ALLEGIANCE
D. APPROVAL OF MINUTES
1. February 2, 2025, Lions Club 50th Anniversary Celebration
2. February 3, 2025, City Council Meeting
3. February 11, 2025, HBA Breakfast
4. February 19, 2025, Local Government Event
E. APPROVAL OF AGENDA
F. APPOINTMENTS/PRESENTATIONS
1. Lakes Center for Youth & Families 2024 Annual Report – Community Outreach
Coordinator Linda Madsen
2. Hopkins Schoolhouse and Heritage Center Update – Chair Liz Cinqueonce
3. Parks Commission Annual Report – Parks Planner Shayla Denaway
G. CONSENT AGENDA
All matters listed under the Consent Agenda are considered to be routine by the City Council
and will be enacted by one motion and a roll call vote. If a member of the City Council or
the public wishes to discuss an item, that item will be removed from the Consent Agenda and
will be considered separately.
1. Approve Claims Roster
2. Approve Annual Performance Review for Senior Engineering Technician Liz Finnegan
3. Approve Annual Performance Review for Building Department Secretary Debi Close
4. Approve Hiring of Madison Siebenaler as Public Works Worker
5. Approve Donation from American Online Giving Foundation to the Hugo Fire
Department
6. Approve Donation from the Hugo American Legion to the Hugo Fire Department
7. Approve Pay Request No. 6 for the Lift Station No. 12 Project
8. Approve Updates to the 2025 Fee Schedule to Comply with the New Minnesota Price
Transparency Law
9. Approve Resolution Transferring Remaining Lions Park Bond Proceeds to the Street
CIP Fund
10. Approve Resolution Adopting Water and Sanitary Sewer Pro Forma Financial Guide
for 2025 and Establishing Service Rates
11. Approve Oneka Prairie Park Maintenance Agreement
12. Approve Agreement with Washington County for Local Affordable Housing Aid Fund
Administration
Mayor:
Tom Weidt
Councilmembers:
Becky Petryk, Ward 1
Ben Krull, Ward 2
Dave Strub, Ward 3
Mike Miron, At Large
City Council Agenda
Monday, March 3, 2025
Address:
14669 Fitzgerald Ave. N.
Hugo, MN 55038
Phone:
651-762-6300
Website:
www.ci.hugo.mn.us
13. Approve Agreement with Lakes Center for Youth & Families
14. Approve Special Event Permit for Legion Family Day/Rib Contest on April 26, 2025
15. Approve Special Event Permit for Ragnar Relay Minnesota in Hugo on August 8, 2025
16. Approve Special Event Permit for MS 150 through Hugo on June 8, 2025
17. Approve Authorization for Amendments to the Parking Ordinance
18. Approve Letter of Support for Washington County for Environment and National
Resource Trust Funds for the Hardwood Creek Regional Trail Extension
19. Approve Letter of Support for Washington County for 2026 Congressionally Directed
Spending Funds for the Hardwood Creek Regional Trail Extension
H. PUBLIC HEARING
1. Nothing Scheduled
I. UNFINISHED BUSINESS
1. Approve Authorization for Feasibility Study for 2026 Street Reconstruction Project
J. NEW BUSINESS
1. Discussion on Oneka Lake Park Reconstruction Plan
K. VISITOR PRESENTATIONS
1. Nothing Scheduled
L. COUNCIL PRESENTATIONS
1. Nothing Scheduled
M. ADMINISTRATIVE PRESENTATIONS
1. Schedule Hugo YRN 15th Anniversary Celebration on Monday, March 17, 2025
N. ADJOURNMENT
BACKGROUND MEMO FOR THE CITY COUNCIL MEETING ON MARCH 3, 2025
D.1 Approve Minutes for the February 2, 2025, Lions Club 50th Anniversary Celebration
D 2. Approve Minutes for the February 3, 2025, City Council Meeting
D.3 Approve Minutes for the February 11, 2025, HBA Breakfast
D.4 Approve Minutes for the February 19, 2025, Local Government Event
Staff recommends Council approve the above minutes as presented.
F.1 Lakes Center for Youth & Families Annual Report – Community Outreach
Coordinator Linda Madsen
Lakes Center for Youth & Family (LC4YF) is one of two organizations that provide mental
health services to Hugo residents, and Council allocates funding in the budget to support these
programs. Community Outreach Coordinator Linda Madsen will present to Council the LC4YF
Annual Report.
F.2 Hopkins Schoolhouse and Heritage Center Update – President Liz Cinqueonce
Hopkins Schoolhouse and Heritage Center President Liz Cinqueonce will provide an update on
the improvements at the Hopkins Schoolhouse.
F.3 Parks Commission Annual Report – Parks Planner Shayla Denaway
Parks Planner Shayla Denaway will provide the Parks, Recreation and Open Space Commission
Annual Report.
G. 1 Approve Claims Roster
Staff recommends Council approve the Claims Roster as presented.
G.2 Approve Performance Review for Senior Engineering Technician Liz Finnegan
Liz Finnegan was hired on March 11, 2019, as the City’s Senior Engineering Technician. Public
Works Director Scott Anderson recommends Council approve the performance review for Senior
Engineering Technician Liz Finnegan.
G.3 Approve Performance Review for Building Department Secretary Debi Close
Debi Close was hired as the City’s Building Department Receptionist on March 20, 2006.
Building Official Joel Hoistad recommends Council approve the annual performance review for
Building Department Receptionist Debi Close.
G.4 Approve Hiring of Madison Siebenaler as Public Works Worker
With the resignation of Public Works Worker Corey Triemert, a vacancy was created in the
Public Works Department. Madison Siebenaler has worked a seasonal position in the Public
Works Department for the past three years. Public Works Director Scott Anderson recommends
Council approve the hiring of Madison to fill the Public Works Worker vacancy with a starting
date of February 18, 2025.
G.5 Approve Donation from American Online Giving Foundation to the Hugo Fire
Department
The American Online Giving Foundation – Benevity Giving Platform disperses money donated
by employees and/or matching funds from one of Benevity’s corporate clients. Donators are
able to choose one of the Foundations recipients to receive the funds. Brent Tervola donated
$49.59, and the remaining $123.96 was donated anonymously to the Hugo Fire Department. All
donations to the Fire Department must be approved by Council. Staff recommends Council
approve the donation of $123.96 to the Hugo Fire Department.
G.6 Approve Donation from the Hugo American Legion to the Hugo Fire Department
The Hugo American Legion has requested to donate $1,500 to the Hugo Fire Department from
pull-tab proceeds for equipment and training. All donations to the Fire Department must be
approved by the Council. Staff recommends Council approve the donation of $1,500 to the
Hugo Fire Department.
G.7 Approve Pay Request No. 6 for the Lift Station No. 12 Project
C.W. Houle, Inc. has submitted Pay Request No. 6 in the amount of $14,410.74 for work
certified through December 31, 2024, on the Lift Station No. 12 Project. The lift station is fully
operational, the punch-list has been completed, and this is the final pay application for the
project. Staff recommends Council approve payment to C.W. Houle, Inc. in the amount of
$14,410.74 and formally accept the project.
G.8 Approve Updates to the 2025 Fee Schedule to Comply with the New Minnesota Price
Transparency Law
Council adopted the 2025 Fee Schedule at their December 16, 2024 Council Meeting. Since the
adoption, the State of Minnesota implemented a new Price Transparency Law. The law
mandates that businesses include all mandatory fees and surcharges in the advertised price of
goods and services. The 2025 Fee Schedule will remain unchanged in terms of costs, but the
technology fee will now be added to the original permit price to reflect the total amount a
customer will pay. Staff has updated the 2025 Fee Schedule to comply with the new Price
Transparency Law and staff recommends Council approve the updates to the Attachment to
Ordinance No. 2024-537; 2025 Fees, Rates and Charges.
G.9 Approve Resolution Transferring Remaining Lions Park Bond Proceeds to the Street
CIP Fund
On September 7, 2021, the City of Hugo issued $8,170,000 in General Obligation Tax Abatement
Bonds to finance public improvements to Lions Park and other related public improvements. All
financial obligations related to the construction of Lions Volunteer Park and the Peder Pedersen
Pavilion have been satisfied, and bond proceeds remain in the Lions Park Construction Fund. As
stated in the bond documents, the bond proceeds may also be used to cover expenses related to
various public improvements associated with the Lions Park improvement project. Staff
recommends that Council adopt the Resolution Approving the Transfer of Remaining Lions Park
Bond Proceeds to the Street CIP Fund. These remaining bonds proceeds will partially cover the
costs associated with reconstruction of Upper 146th Street and Fitzgerald Avenue, which were
reconstructed to accommodate the improvements to Lions Volunteer Park.
G.10 Approve Resolution Adopting Water and Sanitary Sewer Pro Forma Financial Guide
for 2025 and Establishing Service Rates
The Finance Department has completed its analysis of water and sewer billing data and has
prepared a pro forma financial guide and corresponding service rates for the 2025 fiscal
year. Water and sewer rates were last adjusted in 2024. However, those adjustments only
impacted separately metered irrigation usage and the base fees for sanitary sewer services. The
overall goal is to provide adequate revenue to cover water and sewer operations as contained in
the pro forma financial guide and staff is recommending increases to both water and sanitary
sewer base fees and volume rate usage fees. Staff recommends Council approve the Resolution
Adopting a Pro Forma Financial Guide for Water and Sanitary Sewer Operations for the 2025
Fiscal Year and Establishing Service Rates.
G.11 Approve Oneka Prairie Park Maintenance Agreement
The City of Hugo received a .6 acre park through park dedication with the Oneka Prairie
Development. The developer, Southwind Holdings, LLC, installed a small playground,
irrigation, and landscaping at the park. An agreement with the Oneka Prairie Homeowners
Association has been drafted to outline future park maintenance. The Homeowners Association
shall provide irrigation for the park through their stormwater re-use system. The City shall
insure the park, maintain the playground, and take care of routine maintenance such as mowing.
Staff recommends Council approve the Oneka Prairie Park Maintenance Agreement, subject to
review and approval by the City Attorney.
G.12 Approve Agreement with Washington County for Local Affordable Housing Aid
Fund Administration
In 2023 and 2024, the Minnesota Legislature authorized aid payments to counties, cities and
Tribal Nations to support affordable housing. The goal is to fund affordable housing projects and
help organizations provide affordable and supportive housing. LAHA is funded by a 0.25% sales
tax on the seven-county metropolitan area. Aid is appropriated directly to cities, counties, and
tribal governments based on cost-burdened households. The funds can be used for rental
assistance and projects designed for construction of affordable housing, among other items
related to affordable housing. The City does not have a housing agency that administers housing
programs to subsidize affordable housing. The City staff has been in discussions with
Washington County Community Development Agency (CDA) to administer the LAHA to
support the qualifying projects on behalf of the City. They have stated they are allowed and able
to administer the program on for the City. Staff recommends approval of the agreement with
Washington County for Local Affordable Housing Aid (LAHA) fund administration.
G.13 Approve Agreement with Lakes Center for Youth & Families
Over the past several years, the City has entered into an agreement with the Lakes Center for
Youth & Families to support programs for Hugo families relating to counseling, intervention,
and enrichment. Through this agreement, the City sponsors LCYF by providing financial
support. In the 2025 budget, Council approved $17,670 in funding for their services. Staff
recommends Council approve the agreement with Lakes Center for Youth and Families.
G.14 Approve Special Event Permit for Legion Family Day/Rib Contest on April 26, 2025
The National Executive Committee of the American Legion passed a resolution in October 2025
established American Legion Family Day to be observed annually on the last Saturday in April.
The Hugo American Legion would like to celebrate the day by holding a festival on Saturday,
April 26, 2025. A Special Event Permit approved by Council is necessary because alcohol will
be sold outdoors, approximately 200-300 people are expected to attend throughout the day, and
there will be amplified music and event announcements. The event will include a rib contest and
vendors. The event will begin at 6 a.m. for the BBQ teams to set up and will end at 6 p.m. Staff
recommends Council approve the Special Event Permit for the Hugo American Legion Family
Day on April 26, 2025, subject to the conditions in the staff memo.
G.15 Approve Special Event Permit for Ragnar Relay Minnesota in Hugo on August 8, 2025
Ragnar Events, LLC has applied for a Special Event Permit to hold a 200-mile overnight relay
race beginning in Minneapolis on Friday, August 8 and ending in Duluth on Saturday, August 9.
Event organizers are requesting to use the Hugo Public Works parking lot as an exchange point
for runners during the relay on Friday, August 8. At peak times, it is expected there will be
about 32 cars in the lot. For most of the day, there will be approximately 15-20 at any given
time. A Special Event Permit approved by Council is necessary because there will be over 200
people participating. There will be approximately 2,500 total participants but only
approximately 230 runners spread out over the course at one time. Staff recommends Council
approve the Special Event Permit for Ragnar Relay Minnesota through Hugo on August 8, 2025,
subject to the conditions in the staff memo.
G.16 Approve Special Event Permit for MS 150 through Hugo on June 8, 2025
The Multiple Sclerosis Society has applied for a Special Event Permit (SEP) for their annual
fundraising bicycle event to be held on June 7-8, 2025, from Proctor, MN to White Bear Lake,
MN. On the second day of the ride, bikers will be traveling south through Hugo, primarily on the
Hardwood Creek Trail and Highway 61. Council must approve SEPs where there is expected to
be over 200 people in attendance. The MS 150 will have approximately 1,800 riders. Staff
recommends Council approve the SEP as described in their application in addition to conditions
in the staff memo.
G.17 Approve Authorization for Amendments to the Parking Ordinance
City Code currently restricts the amount of time that vehicles and trailers may be parked on any
city street to 72 hours, during the months that the winter parking ordinance is not in effect.
Section 90-253(g)(1) currently states that “no person shall park any vehicle or trailer on any
street within the city for an excess of 72 hours.” The intent of this ordinance is to allow for
reasonable and temporary parking of vehicles and trailers on city streets, while not allowing the
public street to be used as long-term storage. The City received complaints relating to boats and
trailers being stored on city streets long-term. The current ordinance is not explicit in its intent to
prevent long-term storage of equipment on city streets, and the City has found difficulty in
enforcing this intent. Additionally, the long-term storage of vehicles and trailers on public streets
creates disruptions to maintenance operations such as street sweeping, and in some cases,
damage to city streets will occur. Staff is requesting authorization from the City Council to work
with the City Attorney on drafting text amendments to the prohibited parking ordinance, and to
hold a public hearing on the text amendments with the Planning Commission.
G.18 Approve Letter of Support for Washington County for Environment and National
Resource Trust Funds for the Hardwood Creek Regional Trail Extension
At the March 21, 2022, Council meeting, Washington County presented the Feasibility Study for
the final extension of the Hardwood Creek Regional Trail from Fenway Blvd N and 130th St N
to 120th St N (Ramsey County Rd J). Two conceptual alignments were identified and the study
included cost estimates and public engagement. Washington County has requested a letter of
support for their application of funding from Minnesota’s Environment and Natural Resources
Trust Fund to help construct the missing portions of the Hardwood Creek Regional Trail in
Hugo. Staff recommends approval of the Letter of Support for Washington County for
Environmental and National Resource Trust Funds for the Hardwood Creek Regional Trail
Extension.
G.19 Approve Letter of Support for Washington County for 2026 Congressionally
Directed Spending Funds for the Hardwood Creek Regional Trail Extension
At the March 21, 2022, Council meeting, Washington County presented the Feasibility Study for
the final extension of the Hardwood Creek Regional Trail from Fenway Blvd N and 130th St N
to 120th St N (Ramsey County Rd J). Two conceptual alignments were identified and the study
included cost estimates and public engagement. Washington County intends to submit the
Hardwood Creek Regional Trail Extension for FY 2026 Community Project Funding/
Congressionally Directed Spending. Staff recommends approval of the Letter of Support for
Washington County for Congressionally Directed Spending for the Hardwood Creek Regional
Trail Extension.
J.1 Approve Authorization for Feasibility Study for 2026 Street Reconstruction Project
City Council approved the 2025-2029 Capital Improvement Plan at the September 16, 2024, City
Council meeting. Staff is recommending we begin preparing the feasibility study for the 2026
Bald Eagle Industrial Park Area Street Improvement Project due to certain complexities this
project will have. Above and beyond our standard public improvement process, there are two
rail crossings and potential easement acquisition needed for the proposed trail along 130th Street
that will require additional time. For these reasons, staff recommends City Council approve the
resolution authorizing the preparation of the feasibility study for the 2026 Bald Eagle Industrial
Park Street Improvement Project that includes the following roadways: 140th Street N (From TH
61 to Fenway Boulevard N), Fenway Boulevard N (From 130th Street N to 140th Street N),
Fenway Boulevard Ct N (From Fenway Boulevard N to its eastern termini), 130th Street N (from
TH 61 to Europa Trail N), Farnham Avenue N (from 130th Street N to its southern termini).
K.1 Discussion on Oneka Lake Park Reconstruction Plan
At the Parks Commission meeting of February 19, 2025, the Commission recommended
reconstruction of the playground at Oneka Lake Park with help from Flagship Recreation and
other park improvements. Oneka Lake Park was identified in the Parks CIP in 2025 for
neighborhood park upgrades. The Parks Commission discussed changing the site layout to
replace and expand the playground equipment and to evaluate pour-in-place safety surfacing
with Flagship Recreation. Other park improvements could include reconstructing the existing
trails as needed, painting the existing picnic shelter, and improving the landscaping. Parks
Planner Shayla Denaway will present a plan to upgrade Oneka Lake Park. Staff recommends
Council discuss reconstruction of Oneka Lake Park and authorize Flagship Recreation to draft
concepts for a new playground.
M.1 Schedule YRN 15th Anniversary Celebration on Monday, March 17, 2025
Council has been invited to the Hugo Yellow Ribbon Network 15th Anniversary Celebration on
Monday, March 17, 2025, at 6 p.m. in the Oneka Room for refreshments. This is prior to the
Council meeting at 7 p.m. where the YRN Chair Chuck Haas will be presenting an update to the
Council and presenting Certificates of Appreciation to Burger Night Sponsors. Staff recommends
Council schedule this as a meeting if they wish to attend.
N. Adjournment
MINUTES
City Council-Lions Club 50th Anniversary
Peder Pedersen Pavilion
Sunday February 2, 2025
1:00 p.m.
COUNCIL PRESENT: Krull, Miron, Petryk, Strub, Weidt
COUNCIL ABSENT: None
Council attended the 50th Anniversary Celebration of the Hugo Lions Club held at the Peder
Pedersen Pavilion. The event ended at approximately 3 p.m.
Respectfully Submitted,
Bryan Bear
City Administrator
MINUTES
City Council Meeting
City Hall Council Chambers
Monday, February 3, 2025
7:00 p.m.
Call to Order
Mayor Weidt called the meeting to order at 7:00 p.m.
Roll Call and Pledge of Allegiance
COUNCIL PRESENT: Krull, Miron, Petryk, Strub, Weidt
COUNCIL ABSENT: None
OTHERS PRESENT: City Administrator Bryan Bear, City Attorney Dave Snyder, City
Engineer Mark Erichson, Community Development Director Rachel Juba, City Clerk Michele
Lindau
Approval of Minutes for the January 6, 2025, City Council Meeting
Strub made motion, Petryk seconded, to approve the minutes for the City Council meeting held
on January 6, 2025, as presented.
All Ayes. Motion carried.
Approval of Minutes for the January 18, 2025, Fire Department Banquet
Krull made motion, Miron seconded, to approve the minutes for the Fire Department Banquet
held on January 18, 2025, as presented.
All Ayes. Motion carried.
Approval of Minutes for the January 27, 2025, Goal Setting Workshop
Miron made motion, Strub seconded, to approve the minutes for the Goal Setting Workshop held
on January 27, 2025, as presented.
All Ayes. Motion carried.
Approval of Agenda
Weidt made motion, Petryk seconded, to approve the agenda as presented.
All Ayes. Motion carried.
Community Development Annual Report – Associate Planner Max Gort
Council Meeting Minutes for February 3, 2025
Page 2 of 8
Associate Planner Max Gort presented to Council the 2024 Community Development Annual
Report, which he explained included a review of planning applications, building department
activity, projects that were approved, and ordinance updates throughout the calendar year 2024.
Gort provided information on permits and planning applications submitted over the past ten
years that showed last year was equal to 2023 with 41 applications. There were 180 new
residential construction permits. There had been no multifamily construction for the past three
years; however, two projects were approved in 2024. One project would add 89 apartment units
next to Festival Foods, and the other would consist of 60 townhome style units for rent. These
will likely be constructed this year. New construction peaked in 2020-2021 during COVID.
There were 4,938 inspections completed. The building department conducted 756 of those in
Scandia. There were 171 platted residential units available, which was fairly average.
The primary new construction project in 2024 was Premier Bank, located on the corner of TH61
and 147th Street, consisting of 4,500 square feet of commercial space. Several other businesses
moved to or expanded within existing buildings including Blossom Bridge Child Care, Autism
Services of Minnesota, and Nystrom and Associates. The City also approved a 33,500 square
foot expansion of Liberty Classical located in the old Withrow Elementary School. The City-
owned property along Egg Lake has seen a number of proposals. The most recent proposal had
received pushback due to the DNR’s shoreland rules, and staff will be working on finding
flexibility.
Staff had been working with Washington County and MnDOT on the Highway 61 Visioning
Study since 2022. This study will help guide the jurisdictional transfer from the state to
Washington County.
Gort talked about ordinance updates that included updates to the residential zoning districts to
match most recent development trends. The City recently received a $50,000 Policy
Development Grant which would allow for review of all zoning districts. Landform was
preparing a new scope of work. Other ordinances included the Solar Farm Ordinance (to be
discussed later in the meeting), Shoreland Ordinance to find a way for flexibility with the DNR’s
shoreland rules, and the Cannabis Ordinance, which was approved by the Council in January
2025.
Approval of Consent Agenda
Petryk made motion, Miron seconded, to approve the following Consent Agenda.
1. Approve Claims Roster
2. Approve Annual Performance Review for Finance and Public Works Administrative
Assistant Jennifer Compton
3. Approve Letter of Resignation from Public Works Worker Corey Triemert
4. Approve Advertisement for Public Works Summer Seasonal Employees
5. Approve Extension of Internship for Community Development Intern Phoebe Brown
6. Approve Donation to the Hugo Fire Department from the Bayport American Legion
7. Approve Donation to the Hugo Fire Department from the Hugo American Legion
8. Approve Lawful Gambling Exempt Permit for White Bear Lake Ducks Unlimited
Council Meeting Minutes for February 3, 2025
Page 3 of 8
Event on March 2, 2025
9. Approve Lawful Gambling Exempt Permit for Church of St. Genevieve Fish Fry on
April 11, 2025
10. Approve Lawful Gambling Excluded Bingo Permit for Chain of Lakes Rotary Event on
March 29, 2025
11. Approve Temporary Liquor License for Chain of Lakes Rotary Event on Saturday,
March 29, 2025
12. Approve 2025 City Council Focus Goals and Ongoing Priorities
13. Approve Final Pay Request to Schreiber Mullaney for the Pede Pedersen Pavilion
All Ayes. Motion carried.
Approve Claims Roster
Adoption of the Consent Agenda approved the Claims Roster as presented.
Approve Annual Performance Review for Finance and Public Works Administrative
Assistant Jennifer Compton
At its February 7, 2022, meeting, Council approved the hiring of Jennifer Compton as the
Finance and Public Works Administrative Assistant. Adoption of the Consent Agenda approved
the annual performance review for Finance and Public Works Administrative Assistant Jennifer
Compton.
Approve Letter of Resignation from Public Works Worker Corey Triemert
Corey Triemert began employment in the City of Hugo on June 30, 2022, as a Public Works
Worker. Corey recently accepted a position as the public works director at the City of North
Oaks and had submitted his letter of resignation. Corey’s last day of employment with the City
was January 17, 2025. Adoption of the Consent Agenda approved Corey’s letter of resignation
Approve Advertisement for Public Works Summer Seasonal Employees
Staff requested authorization to advertise and hire a total of seven seasonal employees for the
Public Works Department. In the 2025 General Fund Budget, Council approved the seasonal
positions. Seasonal Public Works Employees assist with mowing, garbage/litter removal, park
maintenance, boulevard and general Public Works maintenance. Money had been budgeted in
the 2025 General Fund Budget for these positions. These positions will not exceed 40 hours per
week. Adoption of the Consent Agenda approved the advertisement for Public Works Summer
Seasonal workers
Approve Extension of Internship for Community Development Intern Phoebe Brown
Phoebe Brown was hired as the Community Development Intern staring on August 12, 2024, for
a six-month internship. Phoebe was currently working on several projects, and staff wanted to
retain her as an intern for an additional six months at the wage of $19.25 per hour. Adoption of
the Consent Agenda approved the six-month extension of the internship for Phoebe Brown.
Council Meeting Minutes for February 3, 2025
Page 4 of 8
Approve Donation to the Hugo Fire Department from the Bayport American Legion
The Bayport American Legion wanted to donate $5,000 to the Hugo Fire Department from
gambling proceeds for equipment and training. All donations to the Fire Department needed to
be approved by the Council. Adoption of the Consent Agenda approved the donation of $5,000
to the Hugo Fire Department.
Approve Donation to the Hugo Fire Department from the Hugo American Legion
The Hugo American Legion wanted to donate $1,000 to the Hugo Fire Department from
gambling proceeds for equipment and training. All donations to the Fire Department needed to
be approved by the Council. Adoption of the Consent Agenda approved the donation of $1,000
to the Hugo Fire Department.
Approve Lawful Gambling Exempt Permit for White Bear Lake Ducks Unlimited Event on
March 2, 2025
White Bear Lake Ducks Unlimited had applied for a Lawful Gambling Exempt Permit to hold
raffles at their event on March 2, 2025, to be held at Sal’s Angus Grill. The permit would be
issued by the MN Gambling Control Board after approval by the City Council. Adoption of the
Consent Agenda approved the Lawful Gambling Exempt Permit for White Bear Lake Ducks
Unlimited.
Approve Lawful Gambling Exempt Permit for Church of St. Genevieve Fish Fry on April
11, 2025
The Church of St. Genevieve had applied for a Lawful Gambling Exempt Permit to hold raffles
at their Fish Fry on April 11, 2025, to be held at their St. John’s site in Hugo. The permit would
be issued by the MN Gambling Control Board after approval by the City Council. Adoption of
the Consent Agenda approved the Lawful Gambling Exempt Permit for St. Genevive Church.
Approve Lawful Gambling Excluded Bingo Permit for Chain of Lakes Rotary Event on
March 29, 2025
The Chain of Lakes Rotary had applied for a Lawful Gambling Permit to Conduct Excluded
Bingo at their event on March 29, 2025, at the Peder Pedersen Pavilion. The permit would be
issued by the MN Gambling Control Board after approval by the City Council. Adoption of the
Consent Agenda approved the Lawful Gambling Excluded Bingo Permit for the Chain of Lakes
Rotary.
Approve Temporary Liquor License for Chain of Lakes Rotary Event on Saturday, March
29, 2025
The Chain of Lakes Rotary had applied for a Temporary Liquor License to sell alcohol at their
Rotary event on Saturday, March 29, 2025, to be held at the Peder Pedersen Pavilion. The
Rotary had submitted the application and proper insurance. Adoption of the Consent Agenda
approved the Temporary Liquor License for the Chain of Lakes Rotary.
Council Meeting Minutes for February 3, 2025
Page 5 of 8
Approve 2025 City Council Focus Goals and Ongoing Priorities
The Council held their annual Goal Setting Workshop on Monday, January 27, 2025 where
Council reviewed and discussed goals for 2025 that were drafted by staff with input from the
commissions and staff. Staff recommends Council approve the focus goals and ongoing
priorities for 2025.
Approve Final Pay Request to Schreiber Mullaney for the Pede Pedersen Pavilion
Schrieber Mullaney had submitted Pay Request No. 15 in the amount of $158,198.31 for work
certified through November 30, 2023, on the Peder Pedersen Pavilion. The retainage had been
held until the contractor provided certification that payment was made in full for all labor and
materials. This was the final pay application for the project. Adoption of the Consent Agenda
approved payment to Schreiber Mullaney in the amount of $158,198.31.
Approve Plans and Specifications and Authorize Advertisement for Bids for the Beaver
Ponds Street Improvement Project
City Engineer Mark Erichson provided background information on the 2025 Beaver Ponds Area
Street Improvement Project and reminded Council they had previously authorized staff to
prepare plans and specifications for the project. If Council approved the plans and specifications
for the project and authorized the advertisement for bids, staff would place the advertisement,
which was required to run for a minimum of 21 days. Plans and Specifications were available
for review at City Hall. Consideration of awarding a construction contract would occur at a
future City Council meeting.
Petryk made motion, Miron seconded, to approve RESOLUTION 2025-1 APPROVING
PLANS AND SPECIFICATIONS AND AUTHORIZING ADVERTISEMENT FOR BIDS 2025
BEAVER PONDS AREA STREET IMPROVEMENT PROJECT.
All Ayes. Motion carried.
Approve Plans and Specifications and Authorize Advertisement for Bids for the 2025
Street Improvement Project
City Engineer Mark Erichson provided background information on the 2025 Street Improvement
Project and reminded Council they had previously authorized staff to prepare plans and
specifications for the project. The project includes Duck Pass, Palmes Long Lake Estates, and
the Ingersoll Avenue area, and would consist of roadway reclamation, overlay and minor storm
sewer improvements. If Council approved the plans and specifications for the project and
authorized the advertisement for bids, staff would place the advertisement, which was required to
run for a minimum of 21 days. Plans and Specifications were available for review at City
Hall. Consideration of awarding a construction contract would occur at a future City Council
meeting.
Council Meeting Minutes for February 3, 2025
Page 6 of 8
Petryk made motion, Krull seconded, to approve RESOLUTION 2025-2 APPROVING PLANS
AND SPECIFICATIONS AND AUTHORIZING ADVERTISEMENT FOR BIDS 2025
STREET IMPROVEMENT PROJECT (DUCK PASS, PALMES LONG LAKE ESTATES,
AND INGERSOLL AVENUE N AREA).
All Ayes. Motion carried.
Update and Discussion on Solar Farm Ordinance
On September 19, 2024, the City Council and Planning Commission held a joint workshop to
determine the future of solar farms within the City Ordinance and directed the Ordinance Review
Committee (ORC) to consider amendments to the performance standards for solar farms. After
discussions at several meetings, the ORC recommended revisions to the definition of solar farms,
zoning districts where solar farms would be allowed, minimum lot size, and language guiding the
placement of a solar farm on a property. Staff was requesting Council direct the Planning
Commission hold a public hearing on the proposed text amendments.
Associate Planner Max Gort reminded Council that the ordinance applied to solar farms, not
accessory solar energy systems that generate electricity for on-site use. He explained the
proposed changes included an increase in the minimum lot size from ten acres to 20 acres,
increased setbacks from 200 feet to 400 feet, and a requirement for solar farms to be located
insofar as possible on the site to minimize impacts. As proposed, solar energy systems would be
allowed as an accessory use in all zoning districts and solar farms as an interim use in the Long
Term Agricultural, Agricultural, Rural Residential, and Future Urban Service Districts.
Petryk made motion, Strub seconded, to direct staff to hold a public hearing with the Planning
Commission to consider the ORC’s recommended text amendments.
All Ayes. Motion carried.
Discussion on Petition for Stop Signs at 125th Street and Northern Pines Subdivision
The City of Hugo received a petition from the Northern Pines Townhome Association that
requested the City consider adding a three-way stop at 125th Street North and Fenway Avenue
North. The petition referenced increased traffic on the roadway, the lack of a shoulder for
pedestrians to walk on, and vehicles traveling at speeds that put pedestrians at risk. The stop
sign was requested to slow traffic down and create a safer street for the neighborhood. This
petition was discussed among City staff and was also forwarded to MnDOT and Washington
County (roadway to be “turned back” to Washington County in the future) for their feedback due
to its proximity to Highway 61.
City Engineer Mark Erichson explained that there was currently a single stop sign for traffic
southbound on Fenway Avenue at 125th Street. The road was currently posted at 35 miles per
hour. The road is relatively narrow, and a trail is identified in the Comprehensive Plan that
would go east from Fenway Avenue to Fondant Avenue. He also noted that Fenway Avenue is
approximately 360 feet east of TH 61, and the intersection would likely be signalized in the
future. Installing a stop sign on 125th at Fenway Avenue would likely cause a backup. A speed
study had been conducted and did not show excessive speeding to be an issue.
Council Meeting Minutes for February 3, 2025
Page 7 of 8
The Minnesota Manual on Uniform Traffic Control Devices has warrants that are evaluated to
make sure things are consistent across the state. The intersection did not meet the warrants for
the placement of stop signs. Erichson added that a stop sign would only be effective at that
particular area and would not affect speeds along the entire corridor. He said the results had been
shared with the property owners, and they had indicated that they were excited about the
prospect of a future trail and possible signal.
Weidt commented that installing the stop signs may create a bigger hazard at that location and
would not control speeds along the whole stretch of road. He said he did not recall any accidents
occurring there.
Erichson replied that staff did look at the crash history and noted that stop signs can create a false
sense of security.
City Administrator Bryan Bear informed the Council that the petitioner was aware that this item
was on the agenda for discussion this evening. There appeared to be no residents in attendance.
Krull made motion, Strub seconded, to approve RESOLUTION 2025-3 APPROVING
FINDINGS OF FACT DENYING THE PETITION FOR STOP SIGNS ADDED AT 125TH
STREET AT FENWAY AVENUE.
All Ayes. Motion carried.
Schedule HBA State of the City Breakfast on Tuesday, February 11, 2025
Mayor Weidt will be giving the State of the City Address at a breakfast sponsored by the Hugo
Area Business Association on Tuesday, February 11, 2025, at the Blue Heron Grill from 7:30 – 9
a.m.
Strub made motion, Miron seconded, to schedule a meeting to attend the State of the City
breakfast on February 11, 2025.
All Ayes.
Cancel February 17, 2025, Council Meeting Due to Presidents Day Holiday
The second regular meeting of the Council in February fell on the same day as Presidents Day
Holiday on February 17, 2025. Staff recommended Council cancel the February 17th meeting.
Miron made motion, Petryk seconded, to cancel the February 17, 2025, City Council meeting.
All Ayes. Motion carried.
Schedule League of Local Governments Event on Wednesday, February 19, 2025
The Washington County Board was invited to attend the League of Local Governments event to
discuss the state of housing in the County. The meeting was scheduled for Wednesday, February
Council Meeting Minutes for February 3, 2025
Page 8 of 8
19, 2025, from 4:30 – 7 p.m.
Miron made motion, Petryk seconded, to schedule a meeting to attend the League of Local
Governments event.
All Ayes. Motion carried.
Adjournment
Strub made motion, Krull seconded, to adjourn at 7:42 p.m.
All Ayes. Motion carried.
Respectfully Submitted,
Michele Lindau, City Clerk
MINUTES
City Council-HBA Breakfast
Blue Heron Grill
Tuesday, February 11, 2025
7:30 a.m.
COUNCIL PRESENT: Krull, Miron, Strub, Weidt
COUNCIL ABSENT: Petryk
Council attended the Hugo Area Business Association Breakfast at the Blue Heron. Mayor
Weidt gave the State of the City Address. The event ended at aproximately 9 a.m.
Respectfully Submitted,
Bryan Bear
City Administrator
MINUTES
City Council-Local Government Event
Inwood Oaks Event Center
Wednesday, February 19, 2025
4:30 p.m.
COUNCIL PRESENT: Krull, Miron, Petryk
COUNCIL ABSENT: Strub, Weidt
Council attended the event hosted by Washington County to discuss the state of housing in the
County. The event ended at aproximately 7 p.m.
Respectfully Submitted,
Bryan Bear
City Administrator
PARKS REPORT
New Equipment at Diamond Point Park
Diamond Point Park is Reconstructed
The 2024 neighborhood park reconstruction project was Diamond Point Park. It consisted of a playground replacement due
to the deterioration of the original equipment. The sand volleyball court was removed and replaced with a pickleball court.
The basketball court was resurfaced and a second hoop was added. The trails were repaved and realigned to address
heaves and settling. The picnic shelter and baseball field were not altered.
Neighborhood Meeting
Residents were invited to select the playground equipment at a neighborhood meeting
on May 15. Playground designs were presented from four vendors. A structure from
St. Croix Recreation was selected with a note to change the colors to blues and greens.
The three original playground containers were kept. The primary structure includes a
variety of slides and a post and deck layout. A structure for 2-5 year olds, swings, inde-
pendent spinners, a multi-user spinning net and a multi-user swing were also installed.
The residents also requested the court improvements.
Samson Walters Memorial
The Mahtomedi Hockey Association donated a bench and plaque in honor of Samson
Walters. Walters grew up in Diamond Point and died in 2023 due to a tragic accident.
ANNUAL REPORT OF THE PARKS, RECREATION, AND OPEN SPACE COMMISSION 2024
Commissioners:
Meredith St. Pierre,
Chair
Cathy Moore-Arcand,
Vice Chair
Mat Rauschendorfer
Ranell Tennyson
Valerie Boyd
Andrew Reding
Jim Compton Sr.,
Alternate
Park Sign Replacement Plan
One of the 2024 goals of the Parks Commission was to draft a park sign and landscap-
ing replacement plan. Several of the park signs in Hugo parks have aged out and other
parks are in need of a sign where there wasn’t one. The primary purpose of the park
signs is to alert people of a public park and welcome their use. The signs serve as a
wayfinding tool in neighborhoods. At the meeting of March 15, 2023, the Commission
directed staff to find a vendor and design a simple park sign of similar size to the exit-
ing.
At the August 21 meeting, the Parks Commission approved a sign from Max-R Solu-
tions that was 3’x5’ and made of composite materials. The Commission recommended
approval of signs to be installed in Diamond Point Park and Irish Avenue Park. Further
discussion was to be had when updating the Capital Improvement Plan.
DNR Grant
At the February 21 meeting, the Commission discussed construction of park amenities
at Bernin Park including a parking lot, a combination of gravel and paved trails, a fishing
pier, benches and lake overlooks. The Commission made final changes to the con-
struction plans at their March 20 meeting. In April, Hugo applied for funding through the
MN DNR Outdoor Recreation Grant Program. The estimated cost of the construction
project was $818,550. The grant would have paid up to $350,000 or 50% of the project
costs. Hugo was notified in June that it didn’t receive the grant.
Trail Work
This spring, Hugo Public works
mowed and did minor tree removal
for trails on the city owned property
north of 149th near the Hugo Mead-
ows and Oneka Place develop-
ments. In September, wood chips
were placed on the trail surface. It
was a goal of the Commission to
make trail improvements at this
property and make it available for
public use.
Tree removal, brush removal, and
mowing work was also done to im-
prove the trails in Clearwater Creek
Preserve. The wood chip trail sur-
face was refreshed later in the year.
New Park in Oneka Prairie
Clearwater Creek Preserve
Oneka Place Trails
New Playground and Park
At the July 20, 2022 meeting, the Commission approved park dedication of .66 acres
and payment of the fee for the Oneka Prairie development. The development is 25
acres and located northeast of Oneka Parkway. It has 59 residential lots and the
developer proposed to make improvements to the mini-park including a playground
and shelter in exchange for PUD flexibility.
A small structure from Flagship recreation was installed along with benches and
perimeter sidewalk. The City will accept the improvements and be responsible for
maintenance and operation of the park.
Sunset Lake
Park Hours
At the meeting of June
26, the Commission
changed the hours at the
city-owned properties on
Sunset Lake to close at
9:00 pm instead of
11:00pm per a resident
request.
Wetland Bank
Hydrology monitoring
continued in 2024 for the
prospective North Star
Wetland Bank.
Glacial Hills
Regional Trail
Washington County
moved forward with draft-
ing a master plan for the
GHRT following the pub-
lic engagement in 2023.
The preferred alignment
and amenities presented
to the Commission at its
September 18 meeting.
The Commission ap-
proved the trail design.
Bill the Juggler at the Peder Pedersen Pavilion
Recreation Programs
The City of Hugo hosted Bill the Juggler in Lions Park on Friday, July 12 at 6:30
pm. This event was held in partnership with Washington County and funded with
money from Minnesota’s Art and Cultural Heritage Fund. The program was at-
tended by 20+ kids. It was an exceptionally hot evening.
The Santa Party and Mayor’s Tree Lighting was held on December 4 from 5:00-
7:00pm. Attendees were encouraged to bring a toy or food item for the Hugo Fire
Department’s Toy Drive benefiting the Hugo Good Neighbors Food Shelf. Santa
was available for photos, and activity bags were given to the first 50 kids. The
real holiday tree was planted in the fall, replacing the original balsam fir that was
struggling. The new larger tree was decorated with large lights and ornaments.
The Mayor lit the tree with a festive new switch. The event was attended by 70+
kids. It was an exceptionally cold evening.
Hugo Fire fighters and Deputy with Santa; Mayor Tom Weidt with Santa
Park Dedication
Hugo West Apartments
At the meeting of April 17, the Parks Commission reviewed a park dedication proposal for “Hugo West”. The project
proposed by Mark/Erin Lambert was for a 93 unit apartment building on 12.6 acres east of Festival Foods, south of
Rosemary Way and east of Everton Avenue. The Parks Commission discussed the need for a park in the area with the
developer. The developer proposed constructing a small playground. Parking and public access to the park were a concern
of the Commission.
At the meeting of June 26, the Commission approved the proposed dedication of the 2 acres for city park. Lambert
described the benefit of the property to the city but that any amenities would need to be constructed by the City. Sidewalks
and trails were also discussed.
The City Council approved the project but the developer has not moved forward with construction. Dedication would happen
when building permits are submitted.
Hugo Good Neighbor Days Back in 2024 at Lions Volunteer Park
Contact Us
(651) 762-6300
Hugo City Hall
14669 Fitzgerald Avenue
North
Hugo, MN 55038
Staff Liaison:
Shayla Denaway
(651) 762-6342
Visit us on the web at
www.ci.hugo.mn.us
Hugo West Apartments
City of Hugo Claims
March 3, 2025 G. 1
Vendor Invoice Amount Description Department
Abdo Financial Solutions LLC 501458 3,050.00$ Accounting Assistance Finance Dept
Abdo Financial Solutions LLC 501458 1,010.80$ Accounting Assistance Finance Dept
AK Material Handling Systems Inc S1123603 1,131.92$ Pallet Racking Public Works
AK Material Handling Systems Inc S1123773 181.74$ Pallet Racking Public Works
Amazon Capital Services 11NK-39M4-XH47 20.49$ Cell Phone Accessories Public Works
Amazon Capital Services 11NK-39M4-XH47 11.44$ iPad Accessories Parks Dept
Amazon Capital Services 1117-WGX7-4VFY 11.00$ Clipboards Water Utility
Amazon Capital Services 1117-WGX7-4VFY 17.94$ Breakroom Supplies Public Works
Amazon Capital Services 1117-WGX7-4VFY 27.00$ Keyboard & Mouse Public Works/Finance
Amazon Capital Services 1N9C-FVPR-L7QF 157.91$ HFD Station Remodel - HDMI Cables, Etc. Fire Dept
Amazon Capital Services 1J1D-7Y4M-CFTR 16.74$ Clipboards Water Utility
Apple Ford White Bear Lake 111314 3,788.31$ Repairs - Unit #6106-19 Fire Dept
Apple Ford White Bear Lake 111315 12.33$ Repairs - Unit #6106-19 Fire Dept
Apple Ford White Bear Lake 53211W 6,099.00$ Replacement Engine - Unit #108-15 Water & Sewer
Apple Ford White Bear Lake 53211W 1,800.00$ Engine Core Deposit - Unit #108-15 Water & Sewer
Automation Direct 17467015 155.00$ Parts for Wash Bay Public Works
Barnum Companies Inc 43370 545.49$ Gate Repairs (PW) Public Works
Batteries Plus Bulbs #031 P80055104 211.70$ Batteries - LED Speed Signs Street Dept
Blaine Brothers Inc 10004425334 574.80$ Parts - Unit #7101-02 Fire Dept
Blaine Brothers Inc 10014423936 49.22$ Parts - Unit #7101-02 Fire Dept
Blaine Brothers Inc 10004425557 (71.06)$ Core Credit - Unit #7101-02 Fire Dept
Canteen Refreshment Services MSP118466 384.75$ Breakroom Supplies Public Works
Canteen Refreshment Services MSP119880 352.34$ Breakroom Supplies Gen Gov't Bldgs
Catalyst Graphics Inc 42532 1,722.24$ Utility Bill Mailing Postage (Regular) Water & Sewer
Catalyst Graphics Inc 42532 958.56$ Utility Bill Mailing (Regular) Water & Sewer
Catalyst Graphics Inc 42533 1,339.29$ Utility Bill Mailing Postage (Autodraft) Water & Sewer
Catalyst Graphics Inc 42533 614.28$ Utility Bill Mailing (Autodraft) Water & Sewer
Catalyst Graphics Inc 42712 2,048.00$ Utility Bill Stock Water & Sewer
CDW Government AC6MG7L 769.80$ HFD Station Remodel - Computer Monitors (10) Fire Dept
CDW Government AC6MG7L 299.52$ HFD Station Remodel - Docking Stations (3) Fire Dept
CDW Government AC6MG7L 38.10$ HFD Station Remodel - Wireless Keyboards & Mouse (3) Fire Dept
Comcast 232730878 509.94$ Business Internet (February) Administration
Comcast 232730878 509.94$ Business Internet (February) Public Works
Companion Animal Control LLC January 620.60$ Callout Fees & Mileage Animal Control
Companion Animal Control LLC January 300.00$ Boarding & Rescue Fees Animal Control
Compton, Jim Jr. CLAIM 143.49$ Fire Chief Bootcamp Conference Lodging Fire Dept
Compton, Jim Jr. CLAIM 37.74$ Fire Chief Bootcamp Conference Expenses Fire Dept
Core & Main LP W355709 4,454.88$ Gate Valve & Hardware Water Utility
Core & Main LP W446515 1,210.56$ Watermain Repair Parts & Hardware Water Utility
Core & Main LP W479655 (1,147.06)$ Watermain Repair Parts & Hardware (Returned) Water Utility
Dan's Towing & Recovery 95952 375.00$ Towing - Unit #108-15 Water & Sewer
Denaway, Shayla CLAIM 81.75$ TourdeHugo.com Domain Renewal (2/2025-2/2028) Parks Dept
Earl F. Andersen Inc 0138604-IN 344.95$ Street Sign Plates Street Dept
Emergency Technical Decon 11846 1,068.00$ Turnout Gear Cleaning Fire Dept
Fastenal Company MNTC3235856 234.75$ Gate Valve Hardware Water Utility
Forest Lake NAPA January 1,798.87$ Auto Parts & Shop Supplies Various
Fox, Richard CLAIM 197.00$ Work Boot Reimbursement Water & Sewer
Fox, Richard CLAIM 87.44$ Rain Boot Reimbursement Water & Sewer
Gene's Disposal Service Inc 526228 121.64$ February Waste Hauling - City Hall Gen Gov't Bldgs
Gene's Disposal Service Inc 526228 258.47$ February Waste Hauling - Fire Station Fire Dept
Gene's Disposal Service Inc 526228 1,003.58$ February Waste Hauling - PW Facility Public Works
Gene's Disposal Service Inc 526228 253.84$ February Waste Hauling - Rice Lake Room Gen Gov't Bldgs
Gene's Disposal Service Inc 526228 311.09$ February Waste Hauling - Lions Park Parks Dept
Gene's Disposal Service Inc 526228 253.84$ February Waste Hauling - Hanifl Fields Parks Dept
Gopher State One Call 5010490 118.80$ January Service Charges Water & Sewer
Gopher State One Call 5010490 50.00$ 2025 Annual User Fee Water & Sewer
Hawkins Inc 6976590 6,022.76$ Water Chemicals Water Utility
Health Partners 440552256778 32,826.98$ March Health Insurance Various
Hoernemann, Ross CLAIM 51.93$ MSFCA Officer School Expenses Fire Dept
Hugo Business Association E1270 150.00$ Business Networking Meeting Various
Hugo Equipment Company 212998 537.00$ Parts - Vent Saws Fire Dept
Hugo Equipment Company 213451 35.97$ Shop Supplies Public Works
Hugo Equipment Company 213566 72.97$ Chain Saw Parts (Tree Trimming) Street Dept
Hugo Feed Mill 175195 9.99$ Bushing for Hydro Seeder - Unit #420-25 Street Dept
Hugo Feed Mill 175251 6.99$ Thermometer - Tower No. 3 Water Utility
Innovative Office Solutions LLC IN4756773 66.93$ Certificate Holders Administration
Innovative Office Solutions LLC IN4761667 154.15$ Adding Machine Finance Dept
Innovative Office Solutions LLC IN4761667 170.28$ Card Stock, Pens, Post Its, Etc. Administration
Instrumental Research, Inc. 6125 125.00$ Water Bacteria Testing Water Utility
Page 1
City of Hugo Claims
March 3, 2025 G. 1
Vendor Invoice Amount Description Department
Jefferson Fire & Safety Inc IN323175 287.70$ Parts - Vent Saw Fire Dept
Jefferson Fire & Safety Inc IN323175 161.07$ Tempest Smoke Fluid Fire Dept
Johnson Controls Fire Protection LP 24551865 1,502.39$ Alarm Testing & Inspection Gen Gov't Bldgs
Johnson/Turner December 4,829.00$ Prosecution Fees (Flat Fee) General Legal
Johnson/Turner December 294.95$ Disbursements (Prosecution Costs) General Legal
Johnson/Turner December 9,013.50$ Civil Legal Fees - See Attached Breakdown General Legal
Juba, Rachel CLAIM 140.02$ Meeting Supplies Planning & Zoning
Kath Fuel Oil Service Co. 12320094 5,339.88$ January Unleaded Gas & Diesel Purchases Various
Klein, Lori January 700.00$ January Cleaning Services (PPP) Parks Dept
Knowlan's Super Markets Inc 1426 15.77$ Meeting Supplies Planning & Zoning
Laughlin's Pest Control 69772 97.75$ February Pest Control Service Gen Gov't Bldgs
Lawson Products 9312187181 1,092.21$ Bulk Hardware Supplies Public Works
Lawson Products 9312194205 10.90$ Bulk Hardware Supplies Public Works
League of Minnesota Cities 423158 725.00$ Respectful Workplace Training Fire Dept
Lincoln National Life Insurance Co. February 1,207.10$ Disability Premium Finance Dept
Marco INV13475371 55.31$ February Copier Maintenance Building Inspections
Menards 51230 81.39$ Fire Department Supplies Fire Dept
Menards 51231 66.79$ HFD Station Remodel - Materials Fire Dept
Metro-INET 2435 11,627.00$ February Computer Service Various
Minnesota Pollution Control Agency SC-2951 23.00$ Wastewater Certification Renewal - Kieffer Sewer Utility
Minnesota Rural Water Association Registration 350.00$ MRWA Conference Registration - Fox Water & Sewer
Minnesota Rural Water Association Registration 350.00$ MRWA Conference Registration - Kieffer Water & Sewer
Minnesota Rural Water Association Registration 350.00$ MRWA Conference Registration - Klein Water & Sewer
Minnesota Rural Water Association Registration 350.00$ MRWA Conference Registration - Nelson Water & Sewer
Minnesota Rural Water Association Registration 350.00$ MRWA Conference Registration - Smith Water & Sewer
Minnesota Rural Water Association Registration 350.00$ MRWA Conference Registration - Siebenaler Water & Sewer
Minnesota Shade Tree Shore Course Registration 235.00$ Shade Tree Short Course - Hollerbach Parks Dept
Minnesota Shade Tree Shore Course Registration 235.00$ Shade Tree Short Course - Kieffer Parks Dept
Minnesota Shade Tree Shore Course Registration 235.00$ Shade Tree Short Course - Nelson Parks Dept
Minnesota Shade Tree Shore Course Registration 235.00$ Shade Tree Short Course - Pettee Parks Dept
Minnesota Shade Tree Shore Course Registration 235.00$ Shade Tree Short Course - Smith Parks Dept
Minnesota Shade Tree Shore Course Registration 235.00$ Shade Tree Short Course - Souffront Parks Dept
O & L Door Systems 130448 330.00$ Exterior Door Repairs (PPP) Parks Dept
Olson's Sewer Service Inc 105432 4,207.47$ Watermain Repairs - 5450 159th Street Water Utility
Olson's Sewer Service Inc 105432 3,888.79$ Watermain Repairs - Finley Bay & 159th Street Water Utility
O'Reilly Auto Parts 5914-324226 2.86$ Parts - Unit #465 Parks Dept
Oxygen Service Company 3607494 127.28$ Welding Supplies Public Works
Ricoh USA, Inc 108966839 194.61$ March Copier Lease Payment Public Works
Rosemount Saw & Tool Co. 357485 131.00$ Blade Sharpening - Unit #350-24 Street Dept
SOS Office Furniture 42161 10,134.20$ HFD Station Remodel - Office Furniture Fire Dept
Stabner Electric LLC 4786 1,011.50$ Electrical Work - FH Outlets (OSHA Upgrades) Fire Dept
Stabner Electric LLC 4799 127.50$ Electrical Work - CH Office Lights Gen Gov't Bldgs
TASC IN3316594 50.00$ February Cobra Administration Fee Finance Dept
Toshiba Financial Services 5032862973 148.74$ February Copier Lease Payment Fire Dept
Toshiba Financial Services 5032862973 21.44$ Overage Charges (Color) Fire Dept
Toshiba Financial Services 5032862973 1.95$ Overage Charges (B & W) Fire Dept
Total Control Systems Inc 11520 1,055.59$ Tech Labor & Parts - Lift Station No. 4 Sewer Utility
UniFirst Corporation 1410118687 27.52$ Restroom Supplies & Floor Mat Services (CH) Gen Gov't Bldgs
UniFirst Corporation 1410118706 159.05$ Uniforms, Supplies & Floor Mat Services (PW) Public Works
UniFirst Corporation 1410120313 10.55$ Restroom Supplies & Floor Mat Services (CH) Gen Gov't Bldgs
UniFirst Corporation 1410120350 157.05$ Uniforms, Supplies & Floor Mat Services (PW) Public Works
UniFirst Corporation 1410122012 12.80$ Restroom Supplies & Floor Mat Services (CH) Gen Gov't Bldgs
US Bank Equipment Finance 548677806 557.03$ February Copier Service Payment Administration
US Bank Equipment Finance 548677806 80.64$ Overage Charges (Color) Administration
Verizon Wireless 6104340907 23.42$ Cellular Phone Charges Public Works
Verizon Wireless 6104340908 20.02$ Cellular Phone Charges Fire Dept
Verizon Wireless 6104951252 971.28$ Cellular Phone Charges Various
Washington County 228314 9,695.00$ 2025 Election Maintenance Fees Elections
Washington County 228724 325.00$ Year End Tax Stats Finance Dept
WSB & Associates December 60,680.75$ Engineering Fees - See Attached Breakdown Various
215,692.48$ Total Claims for March 3, 2025
Page 2
K:\021811-000\Admin\Construction Admin\Pay Requests\021811-000 LTR Final PV to Ctr 022425.docx 178 E 9TH STREET | SUITE 200 | SAINT PAUL, MN | 55101 | 651.286.8450 | WSBENG.COM February 24, 2025
C.W. Houle, Inc.
1300 West Co. Rd I
Shoreview, MN 55126
Re: Lift Station no. 12
City of Hugo, MN
WSB Project No. 021811-000
Dear C.W. Houle, Inc.:
Please find enclosed Construction Pay Voucher No. 6 (final) for the above-referenced project.
Please note that the original signed vouchers must be accompanied by the following documents
when submitting for final payment.
1.IC134 form.
2.Evidence in the form of an affidavit that all claims against the contractor by reasons of the
contract have been fully paid or satisfactorily secured (lien waivers).
3.Consent of Surety to Final Payment certification from the contractor’s surety.
4.Two-year maintenance bond
Thank you for your prompt attention to this matter.
Sincerely,
WSB
Mark Erichson, PE
Director Municipal Services
Attachments
kkp
14669 Fitzgerald Avenue North, Hugo, MN 55038 • (651) 762‐6300 • www.ci.hugo.mn.us
TO: Honorable Mayor Tom Weidt and Members of the City Council
FROM: Anna Wobse, Finance Director
SUBJECT: 2025 Fee Schedule Updates to Comply with the New Minnesota Price Transparency Law
DATE: For the City Council Meeting of March 3, 2025
DESIRED COUNCIL ACTION
Approve updates to the 2025 Fee Schedule to comply with the new Minnesota Price Transparency Law.
BACKGROUND
On January 1, 2025, the State of Minnesota enacted a new Price Transparency Law. The law mandates that businesses
include all mandatory fees and surcharges in the advertised price of goods and services. This includes, but is not limited
to, a fee or surcharge that must be paid to purchase the goods or services being advertised, is not reasonably avoidable
by the consumer, or a reasonable person would expect to be included in the purchase of the goods or services being
advertised. This legislation aims to enhance price transparency and prevent consumers from encountering unexpected
charges.
The law does not apply to government‐imposed fees, such as sales tax and building permit surcharges, which are both
mandated to be collected by the State of Minnesota.
Credit card fees charged to customers by the City’s credit card processor when paying for a permit with a credit card
would not be impacted by this new legislation, as customers can avoid these fees by paying with check or cash.
Council adopted the 2025 Fee Schedule at their December 16, 2024 Council Meeting. Since the adoption, the State of
Minnesota implemented the new Price Transparency Law. Staff has reviewed the 2025 Fee Schedule and believes that
the only fee this law would impact is the $2.00 technology fee that is charged on each permit issued through the City’s
electronic permit software. The technology fee is listed as a separate item on the Fee Schedule, but is not included in
the individual permit costs listed on the Fee Schedule.
The 2025 Fee Schedule will remain unchanged in terms of costs. The technology fee is simply being added to the
original permit cost to reflect the total amount a customer would pay, before state‐mandated taxes and surcharges.
These adjustments will ensure that the 2025 Fee Schedule complies with state‐mandated requirements.
RECOMMENDATION
Staff has updated the 2025 Fee Schedule to comply with the new Price Transparency Law and staff recommends that
Council approve the updates to the Attachment to Ordinance No. 2024‐537; 2025 Fees, Rates and Charges.
ATTACHMENTS
Attachment to Ordinance No. 2024‐537; 2025 Fees, Rates and Charges
CITY OF HUGO
ATTACHMENT TO ORDINANCE NO. 2024-537
2025 FEES, RATES AND CHARGES
ESCROW
FEES AND OTHER
BUSINESS LICENSES:
ALCOHOL RELATED:
On/Off Sale Liquor License Application 500.00$
3.2 Off-Sale 100.00$
3.2 On-Sale 150.00$
Club On-Sale 200.00$
Intoxicating Off-Sale 100.00$
Intoxicating On-Sale 2,300.00$
Sunday On-Sale 200.00$
Wine On-Sale 200.00$
Temporary 3.2 or Intoxicating Liquor 15.00$ per day
ALCOHOL LAW VIOLATIONS:
Type of Violation 1st 2nd 3rd 4th
Violation Violation Violation Violation
Sale of alcoholic beverage while license is
under suspension Revocation N/A N/A N/A
Sale/purchase of alcoholic beverages to/by
underage person 300.00$ 750.00$ 1,000.00$ * Revocation
*and mandatory alcohol awareness class for
all employees
Sale of alcoholic beverages to obviously
intoxicated person 200.00$ 500.00$ 1,000.00$ Revocation
After hours sale of alcoholic beverages 300.00$ 750.00$ 1,500.00$ Revocation
After hours display or consumption of
alcoholic beverages 200.00$ 500.00$ 1,000.00$ Revocation
TOBACCO RELATED:
Cigarette/Tobacco 100.00$
TOBACCO LAW VIOLATIONS:
Type of Violation 1st 2nd 3rd 4th
Violation Violation Violation Violation
Prohibited sale and/or other illegal acts as
defined by ordinance (or permit a person under $1,000 and
the age of 21 years to use tobacco products seven (7) day At City Council's
on the licensed premises) 300.00$ 600.00$ suspension discretion
CANNABIS RELATED:
Cannabis Microbusiness -$ Initial Registration Fee 1,000.00$ Registration Renewal Fee
Cannabis Mezzobusiness 500.00$ Initial Registration Fee 1,000.00$ Registration Renewal Fee
Cannabis Cultivator 500.00$ Initial Registration Fee 1,000.00$ Registration Renewal Fee
Cannabis Manufacturer 500.00$ Initial Registration Fee 1,000.00$ Registration Renewal Fee
Cannabis Retailer 500.00$ Initial Registration Fee 1,000.00$ Registration Renewal Fee
Cannabis Wholesaler 500.00$ Initial Registration Fee 1,000.00$ Registration Renewal Fee
Cannabis Transporter 250.00$ Initial Registration Fee 500.00$ Registration Renewal Fee
Cannabis Testing Facility 500.00$ Initial Registration Fee 1,000.00$ Registration Renewal Fee
Cannabis Delivery Service 250.00$ Initial Registration Fee 500.00$ Registration Renewal Fee
Cannabis Event Organizer 375.00$ Initial Registration Fee N\A Registration Renewal Fee
Lower-Potency Hemp Edible Manufacturer 500.00$ Initial Registration Fee 500.00$ Registration Renewal Fee
Lower-Potency Hemp Edible Retailer 125.00$ Initial Registration Fee 125.00$ Registration Renewal Fee
Medical Cannabis Combination Business 500.00$ Initial Registration Fee 1,000.00$ Registration Renewal Fee
CANNABIS LAW VIOLATIONS:
Type of Violation 1st 2nd 3rd 4th
Violation Violation Violation Violation
$1,000 and
Prohibited sale and/or other illegal acts as defined by seven (7) day At City Council's
ordinance or state law 300.00$ 600.00$ suspension discretion
OTHER BUSINESSES:
Auto Dismantling/Junk Yard 200.00$
Mining 275.00$ 5,000.00$
Peddlers Permit 25.00$
Small Cell Permit
- for up to 5 small wireless facility 500.00$ (installed on existing structures)
- each additional small wireless facility after initial 5 100.00$ per facility (installed on existing structures)
- a new wireless support structure 1,000.00$ per structure
Utility Installation 77.00$ $75.00 permit fee plus $2.00 technology fee
Waste Hauler License Application 540.00$
Waste Hauler 165.00$
NON-BUSINESS LICENSES & PERMITS:
Open Burning - Commercial 50.00$
Open Burning - Residential 25.00$
Special Event Permit 75.00$
Special Event Sign Permit 20.00$
Temporary Mobile Home/Sales Trailer 110.00$ 2,500.00$
BUILDING PERMITS:
VALUE RANGE
$1 - $500 27.00$ $25.00 permit fee plus $2.00 technology fee
$501 - $2,000 27.00$ for the first $25.00 permit fee plus $2.00 technology fee 500.00$
3.25$ each additional 100.00$
$2,001 - $25,000 73.50$ for the first 2,000.00$
14.75$ each additional 1,000.00$
$25,001 - $50,000 415.75$ for the first 25,000.00$
10.75$ each additional 1,000.00$
$50,001 - $100,000 682.50$ for the first 50,000.00$
7.50$ each additional 1,000.00$
$100,001 - $500,000 1,053.50$ for the first 100,000.00$
6.00$ each additional 1,000.00$
$500,001 - $1,000,000 3,427.75$ for the first 500,000.00$
5.00$ each additional 1,000.00$
$1,000,001 and up 5,945.25$ for the first 1,000,000.00$
4.00$ each additional 1,000.00$
Schedule Adopted by LMC/AMM Bldg Permit Fee Working Group in 2004
Page 1
CITY OF HUGO
ATTACHMENT TO ORDINANCE NO. 2024-537
2025 FEES, RATES AND CHARGES
ESCROW
FEES AND OTHER
BUILDING PERMIT SURCHARGES: The following fees are found in Minnesota Statute 326B.148
Fixed Fee Permit (includes building, plumbing, mechanical, utility and electrical permits): fee is the greater of .0005 of fee or $1.00
Permits Based on Value:
(1) if valuation is $1,000,000 or less .0005 of value
(2) if valuation is greater than $1,000,000 $ 500 + .0004 of value between $1,000,000 and $2,000,000
(3) if valuation is greater than $2,000,000 $ 900 + .0003 of value between $2,000,000 and $3,000,000
(4) if valuation is greater than $3,000,000 $1,200 + .0002 of value between $3,000,000 and $4,000,000
(5) if valuation is greater than $4,000,000 $1,400 + .0001 of value between $4,000,000 and $5,000,000
(6) if valuation is greater than $5,000,000 $1,500 + .00005 of value that exceeds $5,000,000
TECHNOLOGY FEE 2.00$ per permit
BUILDING RELATED:
Air Conditioning (central)32.00$ $30.00 permit fee plus $2.00 technology fee
Air-to-Air Heat Exchanger 32.00$ $30.00 permit fee plus $2.00 technology fee
Building Moving 112.00$ 2,500.00$ $110.00 permit fee plus $2.00 technology fee
City Inspection Fee (one hour minimum)62.00$ per hour $60.00 per hour charge plus $2.00 technology fee
Building Permit Refund Charge 20% of permit
Driveway 57.00$ $55.00 permit fee plus $2.00 technology fee
Electrical set by contractor fees are available at https://www.ci.hugo.mn.us/building_permits plus $2.00 technology fee
Fireplace (zero-clearance)32.00$ $30.00 permit fee plus $2.00 technology fee
Gas Piping 32.00$ $30.00 permit fee plus $2.00 technology fee
Mechanical 37.00$ plus 1 hour minimum inspection fee $35.00 permit fee plus $2.00 technology fee
Plumbing (per fixture) 8.00$ plus 1 hour minimum inspection fee
Plan Review Fee - Identical Plans 25% of building permit fee plus $2.00 technology fee
Plan Review Fee - Non-Identical Plans 65% of building permit fee plus $2.00 technology fee
DEMOLITION RELATED:
Accessory Building 62.00$ $60.00 permit fee plus $2.00 technology fee
Commercial or Residential Building 122.00$ 1,000.00$ $120.00 permit fee plus $2.00 technology fee
DEVELOPMENT FEES:
Escrow for Engineering & Legal 4% of cost of improvements
Letter of Credit or Cash Escrow 125% of cost of improvements
City Engineering Technician Inspections 93.00$ per hour
Parkland Dedication:
Commercial and Industrial Exempt
Residential 3,400.00$ per unit
Pavement Maintenance (formerly sealcoating fee) 4.50$ per lineal foot
Snowplowing 0.500$ per lineal foot
Stormwater Trunk Fee 0.07$ per square foot of net developable area
LOCAL GOVERNMENT UNIT (LGU) FEES:
No-Loss Exemption Determination 350.00$ 1,000.00$
Delineation Approval 500.00$ 1,000.00$
Replacement Plan Application 700.00$ 2,500.00$
Wetland Banking Application 1,600.00$ 5,000.00$
Annual Wetland Mitigation Monitoring 2,500.00$ 5-year escrow (annually)
All Other Wetland Services 200.00$
LGU fees are in addition to planning & zoning fees (and escrows) identified below.
PLANNING & ZONING RELATED:
CONDITIONAL/INTERIM USE RELATED:
Conditional/Interim Use Permit Application 500.00$ 1,000.00$ Commercial Only
Conditional/Interim Use Permit Amendments 250.00$
Interim Use Permit Renewal 250.00$
COMPREHENSIVE PLAN RELATED:
Comprehensive Plan Amendment 540.00$
PLANNED UNIT DEVELOPMENT RELATED:
Planned Unit Development Application $800 + $20 per lot 5,000.00$
Planned Unit Development Amendment 325.00$ 2,500.00$
PROPERTY LINE RELATED:
Encroachment Agreements 120.00$
Property Line Adjustment Application 150.00$
REZONING RELATED:
Rezoning Application (less than 5 acres) 540.00$ 1,000.00$
Rezoning Application (more than 5 acres) 1,080.00$ 1,000.00$
Rezoning to Long-Term Agricultural 135.00$
SITE PLAN RELATED:
Commercial or Industrial Site Plan 350.00$ 5,000.00$
Farm Site Plan 32.00$ $30.00 permit fee plus $2.00 technology fee
Sketch Plan Review 110.00$
STREET & ROADWAY RELATED:
Street and Easement Vacation 110.00$ 1,000.00$
SUBDIVISION RELATED: Payable with Preliminary AND Final Plat Applications
Minor Subdivision - Rural (3 lots or less) 220.00$ 1,000.00$
Minor Subdivision - Urban (3 lots or less) 220.00$ 2,000.00$
Subdivision - 4 to 15 lots 540.00$ 5,000.00$
Subdivision - 16 to 30 lots 700.00$ 10,000.00$
Subdivision - 31 to 100 lots $25 per lot 20,000.00$
Subdivision - Over 100 Lots $25 per lot 30,000.00$
VARIANCE RELATED:
Variance to Zoning Ordinance 200.00$
Minor Deviations to Zoning Ordinance 200.00$
PUBLICATIONS:
Audit/Comprehensive Plan 55.00$
Municipal Code 125.00$
Zoning Map 7.00$
Zoning Ordinance 65.00$
Other Publications Cost + 10%
DVD Recordings 10.00$ Official Newspaper Exempt
PUBLIC WORKS RELATED:
Grass/Weed Mowing (with zero-turn mower only) 130.00$ first half hour (minimum charge)
Grass/Weed Mowing (with zero-turn mower only) 130.00$ each additional hour or fraction thereof
Maintenance Worker (no equipment) 80.00$ per hour
Maintenance Worker w/pickup truck 130.00$ per hour
All Other Equipment w/operator 205.00$ per hour
Page 2
CITY OF HUGO
ATTACHMENT TO ORDINANCE NO. 2024-537
2025 FEES, RATES AND CHARGES
ESCROW
FEES AND OTHER
ROADWAY RECONSTRUCTION/REHAB:
Single-Family Residential/Duplex Rates:
Complete Reconstruction 5,200.00$ per unit
Partial Reconstruction 4,100.00$ per unit
Roadway Reclamation/Overlay 3,400.00$ per unit
Urban Roadway Overlay 2,100.00$ per unit
Rural Roadway Overlay 1,800.00$ per unit
UTILITY RELATED:
Water Utility Permit 32.00$ $30.00 permit fee plus $2.00 technology fee
Water Infrastructure Fee (in lieu of assessment) 3,100.00$ per SAC unit as determined by MCES
Sewer Utility Permit 32.00$ $30.00 permit fee plus $2.00 technology fee
Sewer Infrastructure Fee (in lieu of assessment) 3,100.00$ per SAC unit as determined by MCES
City Sewer Availability Charges (SAC):
- Sewer Infrastructure Trunk Fee 1,632.00$ per SAC unit as determined by MCES
- Sewer Infrastructure Connection Fee 588.00$ per SAC unit as determined by MCES
- Total SAC Fee 2,220.00$
City Water Availability Charges (WAC):
- Water Infrastructure Trunk Fee 1,960.00$ per SAC unit as determined by MCES
- Water Infrastructure Connection Fee 680.00$ per SAC unit as determined by MCES
- Total WAC Fee 2,640.00$
Water Meter Rental - Standard Residential 3/4"472.00$ plus sales tax of $39.37; $470.00 meter plus $2.00 technology fee
Water Meter Rental - Commercial - 1" Meter 617.00$ E-Series plus sales tax of $51.51; $615.00 meter plus $2.00 technology fee
Water Meter Rental - Commercial - 1&1/2" Meter 1,092.00$ E-Series plus sales tax of $91.30; $1,090.00 meter plus $2.00 technology fee
Water Meter Rental - Commercial - 2" Meter 1,382.00$ E-Series plus sales tax of $115.58; $1,380.00 meter plus $2.00 technology fee
Water Meter Rental - Commercial - Larger than 2" Cost + 10% Not a stocked item Call for availability and pricing plus $2.00 technology fee
Water Meter Rental - Irrigation - 1" Meter 647.00$ + 1 WAC Fee $2,640 plus sales tax of $54.02; $645.00 meter plus $2.00 technology fee
Water Meter Rental - Irrigation - 1&1/2" Meter 1,122.00$ + 2 WAC Fees $5,280 plus sales tax of $93.80; $1,120.00 meter plus $2.00 technology fee
Water Meter Rental - Irrigation - 2" Meter 1,412.00$ + 2 WAC Fees $5,280 plus sales tax of $118.10; $1,410.00 meter plus $2.00 technology fee
Water Meter Rental - Irrigation - Larger than 2" Cost + 10% + WAC Fees as determined by City Engineer plus $2.00 technology fee
Water Meter Testing 80.00$ Refundable if meter is faulty
Water Meter No-Access Penalty 200.00$ per quarter
Hydrant Water (per truck load) 30.00$
Hydrant Meter Rental - Deposit 700.00$ refundable deposit
Hydrant Meter Rental - Use Charges 20.00$ per day rental fee + actual usage calculated at the per thousand gallons irrigation rate
reflected on the current Utility Rate Schedule
Water Shut-Off Cap (Curb Stop)32.00$ plus sales tax of $2.52; $30.00 part plus $2.00 technology fee
Water Shut-Off Cap Repair Lid (Curb Stop)57.00$ plus sales tax of $4.61; $55.00 part plus $2.00 technology fee
Driveway Curb Stop Cover (A1-AY McDonald)202.00$ plus sales tax of $16.75; $200.00 part plus $2.00 technology fee
Gate Valve Cap 32.00$ plus sales tax of $2.52; $30.00 part plus $2.00 technology fee
Standard Radio 217.00$ replacement plus sales tax of $18.01; $215.00 part plus $2.00 technology fee
Dual Port Radio 257.00$ replacement plus sales tax of $21.36; $255.00 part plus $2.00 technology fee
RENTALS:
Room Rental (City Hall, Rice Lake Centre, Hanifl Shelter & Lions Park Pavilion):
NON-PROFIT RATE:
Rice Lake Centre (RLC) -$ Free
Oneka Room, Hanifl Gathering Room 20.00$ for up to 4 hours
RESIDENT RATE:
Oneka Room, RLC, Hanifl Gathering Room 100.00$ per rental up to 4 hours $500.00 Alcohol Damage Deposit
Oneka Room, RLC, Hanifl Gathering Room 150.00$ per rental more than 4 hours $500.00 Alcohol Damage Deposit
Pedersen Pavilion Gathering Room 200.00$ per rental up to 4 hours $500.00 Alcohol Damage Deposit
Pedersen Pavilion Gathering Room 400.00$ per rental more than 4 hours $500.00 Alcohol Damage Deposit
Pedersen Pavilion Gathering Room w/ Servery 250.00$ per rental up to 4 hours $500.00 Alcohol Damage Deposit
Pedersen Pavilion Gathering Room w/ Servery 450.00$ per rental more than 4 hours $500.00 Alcohol Damage Deposit
Pedersen Pavilion Entire Building 300.00$ per rental up to 4 hours $500.00 Alcohol Damage Deposit
Pedersen Pavilion Entire Building 600.00$ per rental more than 4 hours $500.00 Alcohol Damage Deposit
Pedersen Pavilion Conference Room 20.00$ for 2 hours
Pedersen Pavilion Picnic Shelter 100.00$ for 2 hours
NON-RESIDENT RATE:
Oneka Room, RLC, Hanifl Gathering Room 200.00$ per rental up to 4 hours $500.00 Alcohol Damage Deposit
Oneka Room, RLC, Hanifl Gathering Room 300.00$ per rental more than 4 hours $500.00 Alcohol Damage Deposit
Pedersen Pavilion Gathering Room 400.00$ per rental up to 4 hours $500.00 Alcohol Damage Deposit
Pedersen Pavilion Gathering Room 800.00$ per rental more than 4 hours $500.00 Alcohol Damage Deposit
Pedersen Pavilion Gathering Room w/ Servery 450.00$ per rental up to 4 hours $500.00 Alcohol Damage Deposit
Pedersen Pavilion Gathering Room w/ Servery 850.00$ per rental more than 4 hours $500.00 Alcohol Damage Deposit
Pedersen Pavilion Entire Building 500.00$ per rental up to 4 hours $500.00 Alcohol Damage Deposit
Pedersen Pavilion Entire Building 1,100.00$ per rental more than 4 hours $500.00 Alcohol Damage Deposit
Pedersen Pavilion Conference Room 20.00$ for 2 hours
Pedersen Pavilion Picnic Shelter 200.00$ for 2 hours
Park Shelter Rental:
Permit 5.00$ per permit
Soccer Field Rental:
Permit for Youth Organizations (full-sized field) 3,250.00$ per season
Permit for Youth Organizations (U11/U12 or other) 2,750.00$ per season
Youth Tournament Fee 40.00$ per game
Permit for Adult or Other Organizations 75.00$ per hour
Baseball Field Rental:
Permit for Youth Organizations 10.00$ per day
Permit for Other Organizations 30.00$ per day
Page 3
CITY OF HUGO
ATTACHMENT TO ORDINANCE NO. 2024-537
2025 FEES, RATES AND CHARGES
ESCROW
FEES AND OTHER
MISCELLANEOUS CHARGES:
Assessment Search 30.00$
Conduit Bond Financing 1/2 of 1 % of bond principal (may be negotiated based on size and purpose)
Copies:
Public Data Requests (100 copies and under) 0.250$ per copy
Public Data Requests (over 100 copies) 0.300$ per copy over 100
All Other 0.300$ per copy
Document Certification 20.00$
Document Recording 80.00$
Property Ownership Search 55.00$
Records Search 60.00$ per hour
Service Charge for Returned Checks 30.00$
Service Charge for Disputed Credit Card Transactions 30.00$
Special Meetings:
City Council 1,030.00$
Planning Commission 515.00$
Page 4
14669 Fitzgerald Avenue North, Hugo, MN 55038 • (651) 762‐6300 • www.ci.hugo.mn.us
TO: Honorable Mayor Tom Weidt and Members of the City Council
FROM: Anna Wobse, Finance Director
SUBJECT: Approve Transfer of Remaining Lions Park Bond Proceeds
DATE: For the City Council Meeting of March 3, 2025
DESIRED COUNCIL ACTION
Approve the transfer of remaining Lions Park bond proceeds to the Street CIP Fund.
BACKGROUND
On September 7, 2021, the City of Hugo issued $8,170,000 in General Obligation Tax Abatement Bonds
to finance public improvements to Lions Park and other related public improvements. The bond
proceeds were recognized in the Lions Park Construction Fund and used to cover expenses related to
the improvement of Lions Park. All financial obligations related to the construction of Lions Volunteer
Park and the Peder Pedersen Pavilion have been satisfied, and bond proceeds remain in the Lions Park
Construction Fund. As stated in the bond documents, bond proceeds may also be used to cover
expenses related to various public improvements associated with the Lions Park improvement project.
Upper 146th Street and Fitzgerald Avenue, which are adjacent to Lions Volunteer Park, were
reconstructed to accommodate the improvements to the park and provide on‐street parking for park
visitors. The costs associated with the reconstruction of Upper 146th Street and Fitzgerald Avenue were
paid out of the Street CIP Fund and are related public improvements, making them an eligible use of
bond proceeds as outlined in the bond documents.
RECOMMENDATION
Staff recommends that Council adopt the resolution approving the transfer of remaining Lions Park bond
proceeds to the Street CIP Fund. These remaining bond proceeds will partially cover the costs
associated with the reconstruction of Upper 146th Street and Fitzgerald Avenue, which were
reconstructed to accommodate the improvements to Lions Volunteer Park.
ATTACHMENTS
Resolution Approving the Transfer of Remaining Lions Park Bond Proceeds to the Street CIP Fund.
CITY OF HUGO
RESOLUTION 2025 - ___
RESOLUTION APPROVING THE TRANSFER OF REMAINING
LIONS PARK BOND PROCEEDS TO THE STREET CIP FUND
WHEREAS, on September 7, 2021, the City of Hugo issued $8,170,000 in General Obligation
Tax Abatement Bonds to finance public improvements to Lions Park and other related public
improvements.
WHEREAS, the bond proceeds were recognized in the Lions Park Construction Fund and used
to cover expenses related to the improvement of Lions Park.
WHEREAS, all financial obligations related to the construction of Lions Volunteer Park and
the Peder Pedersen Pavilion have been satisfied.
WHEREAS, $147,752.15 of bond proceeds remain in the Lions Park Construction Fund, and as
stated in the bond documents, bond proceeds may also be used to cover expenses related to
various public improvements associated with the Lions Park improvement project.
WHEREAS, Upper 146th Street and Fitzgerald Avenue, which are adjacent to Lions Volunteer
Park, were reconstructed to accommodate the improvements to the park and provide on-street
parking for park visitors.
WHEREAS, the expenses related to the reconstruction of Upper 146th Street and Fitzgerald
Avenue were paid out of the Street CIP Fund.
NOW THEREFORE, BE IT RESOLVED by the City Council of the City of Hugo,
Minnesota, that the remaining bond proceeds be transferred from the Lions Park Construction
Fund to the Street CIP Fund to cover a portion of the expenses related to the reconstruction of
Upper 146th Street and Fitzgerald Avenue, which are related public improvements and eligible
uses of bond proceeds as outlined in the bond documents.
Adopted by the City Council of the City of Hugo, Minnesota this 3rd day of March, 2025.
_______________________
Tom Weidt, Mayor
Attested:
_______________________
Michele Lindau, City Clerk
14669 Fitzgerald Avenue North, Hugo, MN 55038 • (651) 762‐6300 • www.ci.hugo.mn.us
TO: Honorable Mayor Tom Weidt and Members of the City Council
FROM: Anna Wobse, Finance Director
SUBJECT: 2025 Water and Sanitary Sewer Service Rates
DATE: For the City Council Meeting of March 3, 2025
DESIRED COUNCIL ACTION
Adoption of Resolution Approving a Pro Forma Financial Guide for Water and Sanitary Sewer Operations for the 2025
Fiscal Year and Establishing Service Rates.
BRIEF HISTORY
The utility fund operates as an enterprise fund and therefore it does not receive revenue from property taxes. The fund
is financed through user fees paid for services provided instead of property taxes.
Over the last seven years, the Finance Department has prepared the water and sewer rate schedules rather than
outsourcing the task to a consulting firm. The Finance Department has collected, organized and analyzed water usage
information and staff is ready to recommend water and sanitary sewer rates for the 2025 fiscal year.
PRO FORMA FINANCIAL GUIDE
In order to develop service rates staff developed a pro forma financial guide (basically a budget) for the Water and
Sewer Departments. Staff feels that the spending items identified in the guide reflect the true and actual expenses for
the services being provided. Funds for large repair items (such as pump repairs, water main breaks and lift station
rebuilds) have been identified separately.
In 2022, the Public Works Department moved into a new larger facility and a new larger facility continues to bring
increased costs for maintenance contracts and other services. Both the water and sewer budgets reflect their portion
of those increases.
Inflation continues to impact the cost of everyday supplies needed to maintain a safe and reliable distribution system.
Utilities and insurance are also seeing continued increases, all of which contribute to higher operational costs for the
Water & Sewer Departments.
This year funds have been allocated in the sewer budget for submersible pump repairs. The sewer fund budget also
continues to see sizable increases from Metropolitan Council Environment Services for sewage treatment.
Water and sewer rates were last adjusted in 2024. However, those adjustments only impacted separately metered
irrigation usage and the base fees for sanitary sewer services.
2025 Water and Sewer Rates Memo Page 2 of 4
WATER RATES
AVERAGE QUARTERLY USAGE LEVELS AND PRICE POINTS
Water rates have been crafted around the quarterly residential usage levels from 2022 and 2023. The proposed usage
levels and usage rates are as follows:
Average Winter Usage: 11,871 gallons First 11,000 gallons billed at $1.15 per thousand gallons
Average Spring Usage: 20,994 gallons Next 9,000 gallons billed at $2.30 per thousand gallons
Average Summer Usage: 28,638 gallons Next 9,000 gallons billed at $3.45 per thousand gallons
Average Fall Usage: 12,730 gallons Over 29,000 gallons billed at $6.45 per thousand gallons
Water pumped in 2024 decreased compared to 2023 and 2022, highlighting the need for an effective rate schedule that
produces a stable revenue stream. To meet our water budget needs, staff is recommending a 15% increase to both the
water base charge and volume rate usage fees for all customers. This revenue will offset annual depreciation and a
portion of operating expenses.
TRUE CONSERVATION RATES
Water service rates are established using a conservation rate schedule, which seeks to reward low‐end users with the
lowest rate while encouraging everyone to use water efficiently. All separately metered irrigation will be charged $8.40
per thousand gallons, up from $6.45 per thousand gallons. This revenue will offset a portion of operating expenses to
help allow us to keep lower usage rates for low‐end water users.
With the recommended rate schedule, all 4,000 residential accounts will experience an annual increase of $22.00 in
their water bills due to the increase in the quarterly base charge. Of course, their quarterly bills will fluctuate based on
water usage.
For an average single‐family residential water user that means the proposed water rates would result in a yearly water
bill of $297.00, versus $258.00 at the previous rates.
MULTI‐FAMILY RESIDENTIAL RATES
The city has 195 multi‐family accounts that contain 1,433 dwelling units. Prior to 2018 these accounts were billed the
same as single‐family residential accounts. Analysis showed that these accounts used 45% less water since their
irrigation is metered separately (and billed at the highest rate). Staff is recommending retaining just one rate level ‐
$2.30 per thousand gallons, which would be the volume rate usage tier for average residential water usage.
Billing in this manner also ensures the city complies with State Statute 103G.291, Subdivision 4, which mandates that if
a conservation rate is applied to multi‐family dwellings, the rate structure must consider each residential unit as an
individual user.
With the recommended rate schedule, multi‐family accounts will see an annual increase of $22.00 in their water bills
due to the increase in the quarterly base charge. Of course, their quarterly bills will fluctuate based on water usage.
2025 Water and Sewer Rates Memo Page 3 of 4
COMMERCIAL AND INDUSTRIAL RATES
Commercial and Industrial water users have different rates and usage levels compared to residential water users. Their
rates and usage levels are determined based on Residential Equivalent Units (REUs), which measure how their usage
compares to a typical household, ensuring that both categories are billed appropriately according to their water
consumption.
Commercial and Industrial water users will also see an increase in both the base charge and volume rate usage fee. The
111 accounts in this category will see an annual increase of $22.00 in their water bills due to the increase in the
quarterly base charge. Of course, their quarterly bills will fluctuate based on water usage.
SANITARY SEWER RATES
The largest expense item in the sewer department is for sewage treatment. These charges are imposed by and paid to
Metropolitan Council Environment Services (MCES). For 2025, MCES charges will amount to $974,559, an increase of
$31,241 or 3.31%. In 2024, the city experienced a 11.23% increase from MCES. In 2023 the increase from MCES was
18.13% and in 2022 the increase was 20%. While the increase in 2025 is smaller compared to previous years, staff
anticipates continuing yearly fee increases from MCES for sewage treatment. When combined with depreciation and
funds for lift‐station rebuilds and submersible pump repairs, staff is recommending an increase in both the base portion
of the rate schedule and also the amount charged for metered water use (flow). Residential sewer charges will
continue to be based on water used in the winter quarter (January, February and March).
For residential customers, the base amount per SAC unit will increase 15% to $85.00 per quarter, up from $74.00 per
quarter. Commercial, Industrial and Institutional customers will also see a base amount increase per SAC unit of 15%,
for a base charge of $26.50 per quarter, up from $23.00 per quarter. This group of customers is charged for actual
water use (flow) each quarter.
Usage fees will also see an increase. Residential flow over 9,000 will increase to $2.40 per thousand gallons, up from
$2.09 per thousand gallons. Commercial, Industrial and Institutional flow over 3,000 will increase to $2.40 per
thousand gallons, up from $2.09 per thousand gallons.
For an average single‐family residential sewer user that means the proposed sewer rates would results in a yearly sewer
bill of $368.00 versus $320.00 at the pervious rates.
SUMMARY
All water users will see a base rate increase of $22.00 annually, or $5.50 per quarter. All water customers will also
experience increased usage rates for water used.
Irrigation that is metered separately will see their usage rate increased to $8.40 per thousand gallons (for all gallons
used) up from $6.45 per thousand gallons.
Residential sewer customers will see a base rate increase of $44.00 per SAC unit annually, or $11.00 per SAC unit each
quarter. These customers will also see an increased usage rate for gallons used over 9,000 gallons. The usage rate
increase will have a minimal effect on residential sewer bills because their sewer charges are based on water used in
the winter quarter.
2025 Water and Sewer Rates Memo Page 4 of 4
Commercial, Industrial and Institutional sewer customers will see a base rate increase of $14.00 per SAC unit annually,
or $3.50 per SAC unit each quarter. These customers will also see an increased usage rate for gallons used over 3,000.
These customers are billed each quarter based on actual usage.
Overall, an average single‐family residential utility customer would be charged $665.00 annually for both water and
sewer services. This equates to $166.25 a quarter or $55.42 a month, reflecting a monthly increase of $7.25 compared
to the 2024 rates.
This past November, Metropolitan Council Environmental Services published a comparison of 2024 sewer rates across
the seven‐county metropolitan area served by MCES. The study examined rates from 111 communities based on an
annual consumption of 60,000 gallons. The lowest annual cost was $160.00, while the highest annual cost was
$1,048.00, with an average annual cost of $419.00. Hugo’s reported annual cost of $346.00 is well below the reported
average and ranked 39th lowest on the list.
MCES last updated their water rate study in 2016, comparing 93 communities based on 75,456 gallons consumed
annually, with an average cost of $268.56 a year. That data is nearly a decade old, and factoring in just a small 3%
increase over those years would result in an average annual cost of $350.00. Using the proposed water rates for 2025,
a single‐family residential water user in Hugo, consuming the same gallons, would see a yearly bill of approximately
$300.00.
The overall goal is to provide adequate revenue to cover water and sewer operations as contained in the pro forma
financial guide. The fund should neither operate with a deficit, nor generate excessive profits. The utility fund operates
under the principle that cash on hand should equal the amount of accumulated depreciation, with any profits earned
retained in the fund to support that goal.
DIRECTION TO STAFF
The attached resolution adopts the pro forma financial guide assembled by the Finance Department and approves the
recommended rate schedules. It also directs the Finance Department to develop a pro forma financial guide and
service rates on an annual basis going forward.
Upon approval, a notice of the new rates will be provided to all municipal utility customers.
ATTACHMENTS
Resolution Adopting the Pro Forma Financial Guide and Rate Schedule
2025 Water and Sewer Rate Schedule (year to year comparison)
Water and Sanitary Sewer Operations Pro Forma Financial Guide for 2025
RESOLUTION 2025 -
RESOLUTION ADOPTING A PRO FORMA FINANCIAL GUIDE FOR WATER
AND SANITARY SEWER OPERATIONS FOR THE 2025 FISCAL YEAR AND
ESTABLISHING SERVICE RATES
WHEREAS, the Finance Department has developed a pro forma financial guide for
water and sanitary sewer operations for the 2025 fiscal year; and
WHEREAS, it is necessary to provide adequate revenue for water and sanitary sewer
operations as contained in the pro forma financial guide; and
WHEREAS, the water and sanitary sewer service rates recommended herein reflect
the true and actual expenses incurred by the city for the services being provided.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of
Hugo, Minnesota, as follows:
1.The pro forma financial guide for water and sanitary sewer operations for the
2025 fiscal year, attached hereto and made a part of this resolution, is hereby
approved.
2.The water and sanitary sewer service rates for the 2025 fiscal year, attached
hereto and made a part of this resolution, are hereby approved and shall remain in
effect until altered by resolution of the City Council or until otherwise altered by
law.
3.The Finance Department is hereby directed to provide notice to all municipal
utility customers advising them of the water and sanitary sewer service rates
approved herein.
4.The Finance Department is hereby directed to develop a pro forma financial guide
and recommended service rates on an annual basis going forward.
Upon roll call, the following Members voting AYE:
Upon roll call, the following Members voting NAY:
Whereupon said resolution was declared passed and adopted this 3rd day of March, 2025.
______________________________
Tom Weidt, Mayor
ATTEST:
__________________________
Michele Lindau, City Clerk
Gallons/Qtr. Rate Gallons/Qtr. Rate
Base Rate:$36.00 per quarter Base Rate:$41.50 per quarter
Volume Rate: Volume Rate:
1 ‐ 11,000 $1.00 per thousand 1 ‐ 11,000 $1.15 per thousand
11,001 ‐ 20,000 $2.00 per thousand 11,001 ‐ 20,000 $2.30 per thousand
20,001 ‐ 29,000 $3.00 per thousand 20,001 ‐ 29,000 $3.45 per thousand
29,000+$5.61 per thousand 29,000+$6.45 per thousand
Gallons/Qtr. Rate Gallons/Qtr. Rate
Base Rate:$36.00 per quarter Base Rate:$41.50 per quarter
Volume Rate: Volume Rate:
All Gallons $2.00 per thousand All Gallons $2.30 per thousand
Gallons/Qtr. Rate Gallons/Qtr. Rate
Base Rate:$36.00 per quarter Base Rate:$41.50 per quarter
Volume Rate: Volume Rate:
1 ‐ 5,000 $1.00 per thousand 1 ‐ 5,000 $1.15 per thousand
5,001+$1.65 per thousand 5,001+$1.90 per thousand
Gallons/Qtr. Rate Gallons/Qtr. Rate
Volume Rate: Volume Rate:
All Gallons $6.45 per thousand All Gallons $8.40 per thousand
Gallons/Qtr. Rate Gallons/Qtr. Rate
Charge for Each SAC Unit $74.00 per quarter Charge for Each SAC Unit $85.00 per quarter
Single Family = 1 SAC Unit Single Family = 1 SAC Unit
Multi‐Family = 1 SAC Unit per Dwelling Multi‐Family = 1 SAC Unit per Dwelling
Volume Rate: Volume Rate:
1 ‐ 9,000 No Charge 1 ‐ 9,000 No Charge
9,001+$2.09 per thousand 9,001+$2.40 per thousand
Gallons/Qtr. Rate Gallons/Qtr. Rate
Charge for Each SAC Unit $23.00 per quarter Charge for Each SAC Unit $26.50 per quarter
SAC Units Vary by Building SAC Units Vary by Building
Volume Rate: Volume Rate:
1 ‐ 3,000 No Charge 1 ‐ 3,000 No Charge
3,000+$2.09 per thousand 3,000+$2.40 per thousand
2024 Multi‐Family Residential Water 2025 Multi‐Family Residential Water
City of Hugo Utility Rates Effective January 1, 2025
2024 Rates 2025 Rates
2024 Single‐Family Residential Water 2025 Single‐Family Residential Water
2024 Commercial, Industrial and Institutional Water 2025 Commercial, Industrial and Institutional Water
2024 Irrigation (Metered Separately) 2025 Irrigation (Metered Separately)
2024 Residential Sewer 2025 Residential Sewer
April, 2024 (for the January, February and March Quarter) April, 2025 (for the January, February and March Quarter)
The number of gallons charged for residential sewer service shall be the same for all quarters and shall be determined
by the amount of water used during the winter quarter (January, February and March)
2024 Commercial, Industrial and Institutional Sewer 2025 Commercial, Industrial and Institutional Sewer
2024 rates will first apply to the bill you receive in 2025 rates will first apply to the bill you receive in
2025 Water and Sanitary Sewer Operations
Pro Forma Financial Guide
ACCOUNT ACCOUNT 2024 2025
NUMBER DESCRIPTION Budget Budget Notes
WATER REVENUES: Budget Budget
601-371.000-371.100 Water Billings:
- Residential 1,312,334.00$ 1,459,565.00$ Based on 2024 Actual Usage
- Multi Family 140,000.00$ 182,500.00$ Based on 2024 Actual Usage
- Irrigation 475,000.00$ 470,500.00$ Based on 2024 Actual Usage
- Less City Irrigation Accounts (35,000.00)$ (35,000.00)$ Based on 2024 Actual Usage
- Commercial 35,000.00$ 43,500.00$ Based on 2024 Actual Usage
- Industrial 20,000.00$ 23,750.00$ Based on 2024 Actual Usage
- Educational 3,600.00$ 4,500.00$ Based on 2024 Actual Usage
601-371.000-371.100 Water Billings 1,950,934.00$ 2,149,315.00$
601-371.000-371.100 Account Adjustments -$ -$ Small adjustments to accounts receivable
601-371.000-371.100 Hydrant Water Sales 2,000.00$ 2,500.00$ Truck loads of unmetered hydrant water
601-371.000-371.600 Water Penalties 20,000.00$ 20,000.00$ Based on 2024 Actual
601-371.000-371.700 Water Meters 25,000.00$ 23,500.00$ $470 x 50 new homes
601-371.000-371.800 Smart Irrigation Controllers -$ -$ Only a few left….grant program over
TOTAL WATER REVENUES 1,997,934.00$ 2,195,315.00$
WATER EXPENSES: Budget Budget
Operation & Maintenance
Wages:
601-494.300-401.101 Public Works Director 52,152.00$ 54,759.00$ 33% of Pay Grade 11 Max
601-494.300-401.101 - 27 Pay Periods in 2024 1,837.00$ -$ 27 Pay Periods in 2024
601-494.300-401.101 Compensated Absences - PW Director 2,000.00$ 2,000.00$ 33% of increase in PTO Bank
601-494.300-401.101 Public Works Superintendent 35,037.00$ 38,459.00$ 33% of Pay Grade 8 Max
601-494.300-401.101 - 27 Pay Periods in 2024 1,235.00$ -$ 27 Pay Periods in 2024
601-494.300-401.101 Compensated Absences - Superintendent 1,000.00$ 2,000.00$ 33% of increase in PTO Bank
601-494.300-401.101 Lead Worker 38,027.00$ 41,724.00$ 50% of Pay Grade 6 Step 4
601-494.300-401.101 - 27 Pay Periods in 2024 1,400.00$ -$ 27 Pay Periods in 2024
601-494.300-401.106 In Lieu of Health Insurance - Lead Worker 3,000.00$ 3,000.00$ $250/month for waived coverage
601-494.300-401.101 Compensated Absences - Lead Worker 1,000.00$ 1,000.00$ 50% of increase in PTO Bank
601-494.300-401.101 Maintenance Worker 38,587.00$ 40,517.00$ 50% of Pay Grade 5 Maximum
601-494.300-401.101 - 27 Pay Periods in 2024 1,421.00$ -$ 27 Pay Periods in 2024
601-494.300-401.101 Compensated Absences - Maintenance Worker 1,000.00$ 1,000.00$ 50% of increase in PTO Bank
601-494.300-401.111 Standby Pay 10,240.00$ 10,400.00$ 50% of $400/week
601-494.300-401.113 Overtime - Superintendent 5,255.00$ 5,770.00$ 33% of 208 hours (10%) @ overtime rate
601-494.300-401.113 Overtime - Lead Worker 5,704.00$ 6,259.00$ 104 hours (10%) @ overtime rate
601-494.300-401.113 Overtime - Maint Worker 5,788.00$ 6,078.00$ 104 hours (10%) @ overtime rate
204,683.00$ 212,966.00$
Fringe Benefits:
601-494.300-401.121 Pera - Director 4,050.00$ 4,107.00$ 7.5% of Salary
601-494.300-401.121 Pera - Superintendent 3,115.00$ 3,317.00$ 7.5% of Salary & Overtime
601-494.300-401.121 Pera - Lead Worker 3,385.00$ 3,599.00$ 7.5% of Salary & Overtime
601-494.300-401.121 Pera - Maint Worker 3,435.00$ 3,495.00$ 7.5% of Salary & Overtime
601-494.300-401.121 Pera - Standby Pay 768.00$ 780.00$ 7.5% of Standby Pay
601-494.300-401.122 Fica - Director 3,348.00$ 3,396.00$ 6.2% of Salary
601-494.300-401.121 Fica - Superintendent 2,575.00$ 2,743.00$ 6.2% of Salary & Overtime
601-494.300-401.122 Fica - Lead Worker 2,798.00$ 2,975.00$ 6.2% of Salary & Overtime
601-494.300-401.122 Fica - Maint Worker 2,840.00$ 2,889.00$ 6.2% of Salary & Overtime
601-494.300-401.122 Fica - Standby Pay 635.00$ 645.00$ 6.2% of Standby Pay
601-494.300-401.123 Medicare - Director 783.00$ 794.00$ 1.45% of Salary
601-494.300-401.123 Medicare - Superintendent 602.00$ 642.00$ 1.45% of Salary & Overtime
601-494.300-401.123 Medicare - Lead Worker 654.00$ 696.00$ 1.45% of Salary & Overtime
601-494.300-401.123 Medicare - Maint Worker 664.00$ 676.00$ 1.45% of Salary & Overtime
601-494.300-401.123 Medicare - Standby Pay 149.00$ 151.00$ 1.45% of Standby Pay
601-494.300-401.131 Health Insurance - Director 11,163.00$ 12,642.00$ 33% of HealthPartners High-Deductible Plan
601-494.300-401.131 Health Insurance - Superintendent 4,711.00$ 5,386.00$ 33% of HealthPartners High-Deductible Plan
601-494.300-401.131 Health Insurance - Maint Worker 6,782.00$ 7,806.00$ 50% of HealthPartners High-Deductible Plan
601-494.300-401.131 Contributions to Employee Health Savings Accounts -$ -$ Offset Higher Deductible
601-494.300-401.132 Dental Insurance - Director 587.00$ 604.00$ 33% of Delta Dental Plan
601-494.300-401.132 Dental Insurance - Superintendent 205.00$ 209.00$ 33% of Delta Dental Plan
601-494.300-401.132 Dental Insurance - Maint Worker -$ -$ 50% of Delta Dental Plan
601-494.300-401.132 Dental Insurance - Maint Worker 308.00$ 313.00$ 50% of Delta Dental Plan
601-494.300-401.151 Worker's Compensation - Director 6,986.00$ 7,777.00$ $54,759/100*$13.59 (March - March)
601-494.300-401.151 Worker's Compensation - Superintendent 5,373.00$ 6,281.00$ $44,229/100*$13.59 (March - March)
601-494.300-401.151 Worker's Compensation - Lead Worker 5,840.00$ 6,815.00$ $47,983/100*$13.59 (March - March)
601-494.300-401.151 Worker's Compensation - Maint Worker 5,926.00$ 6,618.00$ $46,595/100*$13.59 (March - March)
601-494.300-401.151 Worker's Compensation - Standby Pay -$ -$ Exempt from work comp
77,682.00$ 85,356.00$
Supplies:
601-494.300-402.211 Cleaning Supplies 3,250.00$ 3,750.00$ Floor mats, restroom supplies, first aid supplies….
601-494.300-402.213 Chemicals 50,000.00$ 60,000.00$ Added at 5 wells (chlorine, fluoride…)
601-494.300-402.213 - Hazardous Waste Generators License 350.00$ 375.00$ Hazardous Waste Generators License
601-494.300-402.212 Motor Fuels 7,565.00$ 7,945.00$ Water Department's share of bulk fuel purchases
601-494.300-402.240 Small Tools & Equipment 16,000.00$ 18,000.00$ Shop tools, shelving, cold-weather gear…
601-494.300-402.240 - Tire Balancer (1/3) 2,000.00$ -$ Purchased in 2024
601-494.300-403.317 Uniforms 2,520.00$ 2,700.00$ $225/month
601-494.300-402.232 Smart Controllers (for irrigation systems) -$ -$ Program Over - Sales tax on 20 controllers
601-494.300-402.214 Water Meters 80,000.00$ 85,000.00$ Radio Meters
161,685.00$ 177,770.00$
Repairs & Maintenance:
601-494.300-402.220 Repairs & Maintenance 40,500.00$ 43,000.00$ Lubricants, shop supplies, vehicle maint…
601-494.300-402.220 - Hydrant Repairs 30,000.00$ 35,000.00$ Materials to repair hydrants
601-494.300-402.220 - Watermain Breaks 30,000.00$ 36,000.00$ 3 watermain breaks @ $12,000
601-494.300-402.220 - Well Tech Labor & VFD 45,000.00$ 50,000.00$ Contingency budget for repairs and upgrades
601-494.300-402.220 - Well Pump Repairs 40,000.00$ 50,000.00$ Contingency budget if any well pump fails
601-494.300-402.220 - Motor Efficiency Rebate (Xcel Energy) -$ -$ One-time rebate
601-494.300-402.220 - Fire Hydrant Painting 10,000.00$ 10,000.00$ 100 hydrants @ $100 - contractual services
601-494.300-402.220 - Air Compressor Maintenance & Repairs 833.00$ 1,500.00$ Repairs to air compressor unit (1/3)
601-494.300-402.223 Building Repair & Maintenance 7,500.00$ 8,000.00$ Non-specific building repairs
601-494.300-402.223 - Septic System Pumping 6,000.00$ 6,000.00$ Septic System Pumping (1/3)
601-494.300-402.223 - Well Electrical Work 7,500.00$ 8,000.00$ In conjunction with pump repairs
601-494.300-402.223 - Weed Control 2,250.00$ 2,250.00$ Public works site and water towers
601-494.300-402.223 - HVAC Repairs 9,500.00$ 21,500.00$ Performed by Davis Mechanical
601-494.300-402.223 - Generator Maintenance & Repairs 589.00$ 755.00$ Repairs to generator (1/3)
601-494.300-402.223 - Security System Annual Support 1,375.00$ 1,375.00$ Tower No. 4 & PW Bldg - Camera, Card & Fob Software Upgrades (1/3)
601-494.300-402.223 - Security System Mobile Access Subscription 136.00$ 150.00$ Mobile Access (1/3)
601-494.300-402.223 - Pest Control 740.00$ 780.00$ $195/month (1/3)
601-494.300-402.223 - Holiday Lighting 1,250.00$ 334.00$ Holiday Lighting Installation (1/3)
Page 1
2025 Water and Sanitary Sewer Operations
Pro Forma Financial Guide
ACCOUNT ACCOUNT 2024 2025
NUMBER DESCRIPTION Budget Budget Notes
233,173.00$ 274,644.00$
Professional Services:
601-494.300-402.213 Water Bacteria Testing 2,280.00$ 3,000.00$ $250 month
601-494.300-403.306 Random Personnel Testing 200.00$ 220.00$ New personnel policy provision
601-494.300-403.330 Building Cleaning Services (contract) 4,800.00$ 5,040.00$ $420/month (1/3)
601-494.300-403.330 - Window & Exterior Washing 960.00$ 1,008.00$ Additional services above cleaning contract
601-494.300-403.350 Scada System Troubleshooting 1,500.00$ 2,000.00$ Contingency budget
601-494.300-403.390 Safety Training 1,917.00$ 2,100.00$ OSHA required safety training (1/3)
11,657.00$ 13,368.00$
Engineering:
601-494.300-403.303 Engineering - Non-specific engineering fees 10,000.00$ 15,000.00$ Contingency budget
10,000.00$ 15,000.00$
Utilities:
601-494.100-408.381 Electricity:
- Xcel - Public Works Facility 19,541.00$ 20,811.00$ 6.5% Increase (+ increase for new facility)
- Xcel - Well No. 2 7,375.00$ 8,485.00$ 15% Increase above 2024 actual
- Xcel - Well No. 3 19,320.00$ 22,220.00$ 15% Increase above 2024 actual
- Xcel - Tower No. 3 9,135.00$ 10,505.00$ 15% Increase above 2024 actual
- Xcel - Tower No. 4 9,135.00$ 10,505.00$ 15% Increase above 2024 actual
- Xcel - Well No. 4 19,320.00$ 22,220.00$ Same as Well No. 3
- Xcel - Well No. 5 19,320.00$ 22,220.00$ Same as Well No. 3
- Xcel - Well No. 6 26,725.00$ 30,735.00$ Larger Well
- BHE - Well No. 2 (solar garden contract) 9,975.00$ 11,475.00$ 15% Increase above 2024 actual
- BHE - Well No. 3 (solar garden contract) 18,900.00$ 21,735.00$ 15% Increase above 2024 actual
- BHE - Well No. 4 (solar garden contract) 22,235.00$ 25,575.00$ 15% Increase above 2024 actual
- BHE - Well No. 5 (solar garden contract) 17,088.00$ 19,655.00$ 15% Increase above 2024 actual
- BHE - Well No. 6 (solar garden contract) 14,647.00$ 16,845.00$ 15% Increase above 2024 actual
212,716.00$ 242,986.00$
601-494.100-408.383 Gas for Public Works Facility 21,610.00$ 22,692.00$ 8.5% Increase (+ increase for new facility)
601-494.300-408.384 Refuse Disposal 8,400.00$ 9,000.00$ Gene's Disposal (1/3)
242,726.00$ 274,678.00$
Communications:
601-494.300-404.321 Cellular Phone Charges 4,200.00$ 4,800.00$ $275/month plus $1,500 equipment & accessories
601-494.300-404.321 Business Internet - Comcast (upgraded speed) 3,000.00$ 3,000.00$ 100mb service (up from 20mb service)
601-494.300-404.321 Line 651 653-1154 583 Scada -$ -$ No longer in use - $50/month - Century Link
601-494.300-404.321 Data Plan for Cradle Point at Tower No. 4/Well No. 6 600.00$ 600.00$ Allows for keycard access ($50/month - Verizon)
601-494.300-404.321 Scada Dialer 325.00$ 360.00$ $60/month - Verizon (1/2)
601-494.300-404.321 Scada Wireless Communication 4,600.00$ 5,275.00$ 5 Wells, 2 Towers & 1/3 PW Bldg ($60/month each)
12,725.00$ 14,035.00$
Travel & Training:
601-494.300-405.331 Training Classes 3,025.00$ 3,500.00$ Water school, exams, and certificate renewals
3,025.00$ 3,500.00$
Contractual Maintenance:
601-494.400-409.404 Alarm System Maintenance Agreement 1,200.00$ 1,440.00$ Annual Testing (1/3)
601-494.400-409.404 - Alarm System Monitoring 345.00$ 397.00$ Nardini Alarm System Monitoring (1/3)
601-494.400-409.404 Fleet Maintenance Software Annual Support 170.00$ 187.00$ Software Annual Support (1/3)
601-494.400-409.404 Scan Tool Software Annual Support -$ 405.00$ Yearly updates to vehicle diagnostic scan tool (1/3)
1,715.00$ 2,429.00$
Professional Memberships:
601-494.300-412.433 Dues 150.00$ 175.00$ American Public Works Assn
601-494.300-412.433 Dues 250.00$ 275.00$ Minnesota Rural Water Assn
601-494.300-412.433 Dues 425.00$ 450.00$ American Waterworks Assn
825.00$ 900.00$
Software:
601-494.300-413.514 Fleet Maintenance Software 835.00$ -$ Purchased in 2024
835.00$ -$
Administration
Wages:
601-494.400-401.109 City Administrator 53,274.00$ 58,475.00$ 25% of Pay Grade 14 Maximum
601-494.400-401.101 - 27 Pay Periods in 2024 1,914.00$ -$ 27 Pay Periods in 2024
601-494.400-401.101 Billing Clerk 26,329.00$ -$ 50% of Pay Grade 4 Minimum
601-494.400-401.101 - 27 Pay Periods in 2024 -$ -$ 27 Pay Periods in 2024
601-494.400-401.101 Compensated Absences -$ -$ 50% of increase in PTO Bank
601-494.400-401.101 Administrative Assistant 14,377.00$ 15,775.00$ 25% of Pay Grade 4 Step 2
601-494.400-401.109 - 27 Pay Periods in 2024 507.00$ -$ 27 Pay Periods in 2024
601-494.400-401.101 Compensated Absences 1,000.00$ 1,000.00$ 25% of increase in PTO Bank
601-494.400-401.106 In Lieu of Health Insurance - Assistant 1,500.00$ 1,500.00$ $125/month for waived coverage
601-494.400-401.113 Part-Time Billing Clerk 13,845.00$ 14,528.00$ 50% of 780 hours at $37.25
112,746.00$ 91,278.00$
Fringe Benefits:
601-494.400-401.121 Pera - City Administrator 4,139.00$ 4,386.00$ 7.5% of Salary
601-494.400-401.121 Pera - Billing Clerk 1,975.00$ -$ 7.5% of Salary
601-494.400-401.121 Pera - Administrative Assistant 1,117.00$ 1,183.00$ 7.5% of Salary
601-494.400-401.121 Pera - Part-Time Billing Clerk 1,039.00$ 1,090.00$ 7.5% of Salary
601-494.400-401.122 Fica - City Administrator 3,422.00$ 3,626.00$ 6.2% of Salary
601-494.400-401.122 Fica - Billing Clerk 1,633.00$ -$ 6.2% of Salary
601-494.400-401.122 Fica - Administrative Assistant 923.00$ 979.00$ 6.2% of Salary
601-494.400-401.122 Fica - Part-Time Billing Clerk 859.00$ 901.00$ 6.2% of Salary
601-494.400-401.123 Medicare - City Administrator 801.00$ 848.00$ 1.45% of Salary
601-494.400-401.123 Medicare - Billing Clerk 382.00$ -$ 1.45% of Salary
601-494.400-401.123 Medicare - Administrative Assistant 216.00$ 229.00$ 1.45% of Salary
601-494.400-401.123 Medicare - Part-Time Billing Clerk 201.00$ 211.00$ 1.45% of Salary
601-494.400-401.131 Health Insurance - Billing Clerk -$ -$ 50% of HealthPartners High-Deductible Plan
601-494.400-401.131 Health Insurance - Administrative Assistant -$ -$ Coverage through Spouse
601-494.400-401.131 Contributions to Employee Health Savings Accounts -$ -$ Offset Higher Deductible
601-494.400-401.132 Dental Insurance - Billing Clerk -$ -$ 50% of Delta Dental Plan
601-494.400-401.132 Dental Insurance - Administrative Assistant 308.00$ 313.00$ 25% of Delta Dental Plan
601-494.400-401.151 Worker's Compensation - Billing Clerk 409.00$ -$ $27,645/100*$1.07 (March - March)
601-494.400-401.151 Worker's Compensation - Administrative Assistant 151.00$ 180.00$ $15,775/100*$1.07 (March - March)
601-494.400-401.151 Worker's Compensation - Part-Time Billing Clerk -$ 163.00$ $14,528/100*$1.07 (March - March)
17,575.00$ 14,109.00$
Supplies:
601-494.400-402.200 Office Supplies 7,500.00$ 8,400.00$ Utility bills and envelopes, standard supplies
601-494.400-402.200 - Utility Bill Printing & Mailing (outsourced) 2,500.00$ 3,000.00$ Outsourced to Graphic Resources Inc
601-494.400-402.200 - Utility Rate Change Sheets 500.00$ 600.00$ Print rate change sheets
601-494.400-402.200 - Pervasive Software Upgrade 300.00$ 350.00$ Needed to operate FundBalance Software
601-494.400-402.200 - Netmotion Services/Remote 350.00$ 350.00$ Remote Connection
Page 2
2025 Water and Sanitary Sewer Operations
Pro Forma Financial Guide
ACCOUNT ACCOUNT 2024 2025
NUMBER DESCRIPTION Budget Budget Notes
11,150.00$ 12,700.00$
601-494.400-402.201 Breakroom Supplies 1,300.00$ 1,800.00$ RLC moved to Gen Govt Bldgs
601-494.400-402.205 Water Brochures 100.00$ 125.00$ Department of Health requirement
12,550.00$ 14,625.00$
Professional Services:
601-494.400-403.301 Audit 10,250.00$ 11,275.00$ Annual audit fees
601-494.400-403.301 Accounting Services 42,390.00$ 44,510.00$ Implement GASB pronouncements
601-494.400-403.304 Legal Fees - General Legal 2,500.00$ 3,000.00$ General Legal Fees
601-494.400-403.304 Legal Fees - DNR Appeal & WBL Restoration Litigation 32,400.00$ 35,000.00$ DNR Administrative Appeal & WBL Restoration Litigation
601-494.400-403.304 Legal Fees - Tower No. 4 -$ -$ Miscellaneous Water Issues
87,540.00$ 93,785.00$
Contractual Maintenance:
601-494.400-409.404 Software Maintenance Agreements - Fund Balance 1,775.00$ 1,825.00$ Software upgrades & troubleshooting
601-494.400-409.404 - Pervasive User Increase - UB -$ -$ Individual User License Increase
601-494.400-409.404 Software Maintenance Agreements - UB Scan 300.00$ 325.00$ Software upgrades & troubleshooting
601-494.400-409.404 Annual Maintenance - Credit Cards 2,500.00$ 3,000.00$ Software upgrades & troubleshooting
601-494.400-409.404 Software Maintenance Agreements - Scada 1,300.00$ 1,350.00$ Water level alarm system - towers and wells
601-494.400-409.404 Software Maintenance Agreements - Sensus 1,500.00$ 2,500.00$ Meter reading software upgrades
7,375.00$ 9,000.00$
Communications:
601-494.400-404.322 Postage 7,000.00$ 8,000.00$ Mail utility bills, rate schedules, water samples…
7,000.00$ 8,000.00$
IT Support Services:
601-494.400-403.350 Computer Technical & Telephone Support - Metro Inet 12,013.00$ 12,580.00$ IT services from Metro Inet
601-494.400-403.350 - Facility Wi-Fi 2,567.00$ 2,567.00$ Wi-Fi Access Points & Switches (1/3)
14,580.00$ 15,147.00$
Insurance:
601-494.400-407.361 Liability 33,345.00$ 47,380.00$ Assumes no year-end dividends
601-494.400-407.362 Property 25,737.00$ 30,885.00$ Assumes no year-end dividends
601-494.400-407.362 - New PW Facility 8,400.00$ 10,080.00$ New PW Facility & Salt Storage Building
601-494.400-407.363 Automobile 1,100.00$ 1,375.00$ Assumes no year-end dividends
68,582.00$ 89,720.00$
Rentals:
601-494.400-410.413 Copier Lease Payments 1,140.00$ 1,260.00$ Ricoh USA copier
601-494.400-410.413 Copier Overage Charges 625.00$ 650.00$ Copies in excess of allowed amount
1,765.00$ 1,910.00$
Miscellaneous:
601-494.400-412.430 Water Appropriation Fees (DNR) 13,000.00$ 18,000.00$ Water appropriation permit fees
601-494.400-412.430 Gopher State Service Charges 3,150.00$ 3,500.00$ Centralized locate reporting service (required)
601-494.400-412.430 Truck License Tabs 125.00$ 175.00$ Tax-Exempt Plates
601-494.400-412.430 Pressure Vessel Registration Fees 15.00$ 20.00$ Pressure Vessel Registration Fees
16,290.00$ 21,695.00$
601-494.400-412.443 Assessment Collection Fees 1,200.00$ 1,400.00$ Charged by Washington County
17,490.00$ 23,095.00$
Depreciation
601-499.700-411.420 Estimated Depreciation 350,000.00$ 385,000.00$ Depreciation on city installed assets
601-499.700-411.420 Estimated Contributed Depreciation 340,000.00$ 375,000.00$ Depreciation on developer installed assets
690,000.00$ 760,000.00$
TOTAL WATER EXPENSES 1,997,934.00$ 2,195,315.00$
NET INCOME - WATER -$ -$
SEWER REVENUES:
601-372.000-372.100 Sewer Billings:
- Residential 1,536,495.00$ 1,602,639.00$ Based on 2024 Actual Usage
- Multi Family 577,500.00$ 690,500.00$ Based on 2024 Actual Usage
- Commercial 61,950.00$ 67,750.00$ Based on 2024 Actual Usage
- Industrial 37,800.00$ 43,000.00$ Based on 2024 Actual Usage
- Educational 22,050.00$ 24,500.00$ Based on 2024 Actual Usage
- Minor Account Adjustments -$ -$
Sewer Billings 2,235,795.00$ 2,428,389.00$
601-372.000-372.600 Sewer Penalties 15,000.00$ 18,000.00$ Based on 2024 Actual
TOTAL SEWER REVENUES 2,250,795.00$ 2,446,389.00$
SEWER EXPENSES:
Operation & Maintenance
Wages:
601-494.500-401.101 Public Works Director 52,152.00$ 54,759.00$ 33% of Pay Grade 11 Max
601-494.500-401.101 - 27 Pay Periods in 2024 1,837.00$ -$ 27 Pay Periods in 2024
601-494.500-401.101 Compensated Absences - PW Director 2,000.00$ 2,000.00$ 33% of increase in PTO Bank
601-494.500-401.101 Public Works Superintendent 35,037.00$ 38,459.00$ 33% of Pay Grade 8 Max
601-494.500-401.101 - 27 Pay Periods in 2024 1,235.00$ -$ 27 Pay Periods in 2024
601-494.500-401.101 Compensated Absences - Superintendent 1,000.00$ 2,000.00$ 33% of increase in PTO Bank
601-494.500-401.101 Lead Worker 38,027.00$ 41,724.00$ 50% of Pay Grade 6 Step 4
601-494.500-401.101 - 27 Pay Periods in 2024 1,400.00$ -$ 27 Pay Periods in 2024
601-494.500-401.106 In Lieu of Health Insurance - Lead Worker 3,000.00$ 3,000.00$ $250/month for waived coverage
601-494.500-401.101 Compensated Absences - Lead Worker 1,000.00$ 1,000.00$ 50% of increase in PTO Bank
601-494.500-401.101 Maintenance Worker 38,587.00$ 40,517.00$ 50% of Pay Grade 5 Maximum
601-494.500-401.101 - 27 Pay Periods in 2024 1,421.00$ -$ 27 Pay Periods in 2024
601-494.500-401.101 Compensated Absences - Maintenance Worker 1,000.00$ 1,000.00$ 50% of increase in PTO Bank
601-494.500-401.111 Standby Pay 10,240.00$ 10,400.00$ 50% of $400/week
601-494.500-401.113 Overtime - Superintendent 5,255.00$ 5,770.00$ 33% of 208 hours (10%) @ overtime rate
601-494.500-401.113 Overtime - Lead Worker 5,704.00$ 6,259.00$ 104 hours (10%) @ overtime rate
601-494.500-401.113 Overtime - Maint Worker 5,788.00$ 6,078.00$ 104 hours (10%) @ overtime rate
204,683.00$ 212,966.00$
Fringe Benefits:
601-494.500-401.121 Pera - Director 4,050.00$ 4,107.00$ 7.5% of Salary
601-494.500-401.121 Pera - Superintendent 3,115.00$ 3,317.00$ 7.5% of Salary & Overtime
601-494.500-401.121 Pera - Lead Worker 3,385.00$ 3,599.00$ 7.5% of Salary & Overtime
601-494.500-401.121 Pera - Maint Worker 3,435.00$ 3,495.00$ 7.5% of Salary & Overtime
601-494.500-401.121 Pera - Standby Pay 768.00$ 780.00$ 7.5% of Standby Pay
601-494.500-401.122 Fica - Director 3,348.00$ 3,396.00$ 6.2% of Salary
601-494.500-401.122 Fica - Superintendent 2,575.00$ 2,743.00$ 6.2% of Salary & Overtime
601-494.500-401.122 Fica - Lead Worker 2,798.00$ 2,975.00$ 6.2% of Salary & Overtime
601-494.500-401.122 Fica - Maint Worker 2,840.00$ 2,889.00$ 6.2% of Salary & Overtime
601-494.500-401.122 Fica - Standby Pay 635.00$ 645.00$ 6.2% of Standby Pay
601-494.500-401.123 Medicare - Director 783.00$ 794.00$ 1.45% of Salary
601-494.500-401.123 Medicare - Superintendent 602.00$ 642.00$ 1.45% of Salary & Overtime
601-494.500-401.123 Medicare - Lead Worker 654.00$ 696.00$ 1.45% of Salary & Overtime
601-494.500-401.123 Medicare - Maint Worker 664.00$ 676.00$ 1.45% of Salary & Overtime
Page 3
2025 Water and Sanitary Sewer Operations
Pro Forma Financial Guide
ACCOUNT ACCOUNT 2024 2025
NUMBER DESCRIPTION Budget Budget Notes
601-494.500-401.123 Medicare - Standby Pay 149.00$ 151.00$ 1.45% of Standby Pay
601-494.500-401.131 Health Insurance - Director 11,163.00$ 12,642.00$ 33% of HealthPartners High-Deductible Plan
601-494.500-401.131 Health Insurance - Superintendent 4,711.00$ 5,386.00$ 33% of HealthPartners High-Deductible Plan
601-494.500-401.131 Health Insurance - Maint Worker 6,782.00$ 7,806.00$ 50% of HealthPartners High-Deductible Plan
601-494.500-401.131 Contributions to Employee Health Savings Accounts -$ -$ Offset Higher Deductible
601-494.500-401.132 Dental Insurance - Director 587.00$ 604.00$ 33% of Delta Dental Plan
601-494.500-401.132 Dental Insurance - Superintendent 205.00$ 209.00$ 33% of Delta Dental Plan
601-494.500-401.132 Dental Insurance - Maint Worker -$ -$ 50% of Delta Dental Plan
601-494.500-401.132 Dental Insurance - Maint Worker 308.00$ 313.00$ 50% of Delta Dental Plan
601-494.500-401.151 Worker's Compensation - Director 6,986.00$ 7,777.00$ $54,759/100*$13.59 (March - March)
601-494.500-401.151 Worker's Compensation - Superintendent 5,373.00$ 6,281.00$ $44,229/100*$13.59 (March - March)
601-494.500-401.151 Worker's Compensation - Lead Worker 5,840.00$ 6,815.00$ $47,983/100*$13.59 (March - March)
601-494.500-401.151 Worker's Compensation - Maint Worker 5,926.00$ 6,618.00$ $46,595/100*$13.59 (March - March)
601-494.500-401.151 Worker's Compensation - Standby Pay -$ -$ Exempt from work comp
77,682.00$ 85,356.00$
Supplies:
601-494.500-402.211 Cleaning Supplies 3,250.00$ 3,750.00$ Floor mats, restroom supplies, first aid supplies….
601-494.500-402.212 Motor Fuels 7,565.00$ 7,945.00$ Sewer Department's share of bulk fuel purchases
601-494.500-402.240 Small Tools & Equipment 16,000.00$ 18,000.00$ Shop tools, shelving, cold-weather gear…
601-494.500-402.240 - Tire Balancer (1/3) 2,000.00$ -$ Purchased in 2024
601-494.500-403.317 Uniforms 2,520.00$ 2,700.00$ $225/month
31,335.00$ 32,395.00$
Repairs & Maintenance:
601-494.500-402.220 Repairs & Maintenance 44,000.00$ 50,000.00$ Lubricants, shop supplies, vactor maint….
601-494.500-402.220 - Televise Sewer Line -$ -$ City-owned property - nonrecurring expense
601-494.500-402.220 - Lift Station Rebuilds & Repairs 43,000.00$ 50,000.00$ Repairs along with VFD Drives & Control Panel Upgrades
601-494.500-402.220 - Submersible Pump Repairs (Lift Stations) -$ 60,000.00$ Repair and replacement of submersible pumps
601-494.500-402.220 - Air Compressor Maintenance & Repairs 833.00$ 1,500.00$ Repairs to air compressor unit (1/3)
601-494.500-402.223 Building Repair & Maintenance 4,000.00$ 5,000.00$ Non-specific building repairs
601-494.500-402.223 - Septic System Pumping 6,000.00$ 6,000.00$ Septic System Pumping (1/3)
601-494.500-402.223 - Weed Control 500.00$ 500.00$ Public works site and lift stations
601-494.500-402.223 - HVAC Repairs 9,500.00$ 16,500.00$ Performed by Davis Mechanical
601-494.500-402.223 - Generator Maintenance & Repairs 589.00$ 755.00$ Repairs to generator (1/3)
601-494.500-402.223 - Security System Annual Support 1,375.00$ 1,375.00$ PW Bldg - Camera, Card & Fob Software Upgrades (1/3)
601-494.500-402.223 - Security System Mobile Access Subscription 136.00$ 150.00$ Mobile Access (1/3)
601-494.500-402.223 - Pest Control 740.00$ 780.00$ $195/month (1/3)
601-494.500-402.223 - Holiday Lighting 1,250.00$ 334.00$ Holiday Lighting Installation (1/3)
111,923.00$ 192,894.00$
Professional Services:
601-494.500-403.303 Data Collection & Maintenance Tracking (WSB) -$ -$ Annual costs of software module
601-494.500-403.330 Building Cleaning Services (contract) 4,800.00$ 5,040.00$ $420/month (1/3)
601-494.500-403.330 - Window & Exterior Washing 960.00$ 1,008.00$ Additional services above cleaning contract
601-494.500-403.306 Random Personnel Testing 200.00$ 220.00$ New personnel policy provision
601-494.500-403.350 Scada System Troubleshooting 1,500.00$ 2,000.00$ Contingency budget
601-494.500-403.390 Safety Training 1,917.00$ 2,100.00$ OSHA required safety training
9,377.00$ 10,368.00$
Sewage Treatment:
601-494.800-408.385 Metro Council Environmental Services 943,318.00$ 974,559.00$ Increase of $31,241 or 3.31%
943,318.00$ 974,559.00$
Utilities:
601-494.700-408.381 Electricity:
- Lift Stations 8,780.00$ 10,975.00$ 25% Increase above 2024 actual (+new lift station)
- Xcel - Public Works Facility 19,541.00$ 20,811.00$ 6.5% Increase (+ increase for new facility)
28,321.00$ 31,786.00$
601-494.700-408.383 Gas for Public Works Facility 21,610.00$ 22,692.00$ 8.5% Increase (+ increase for new facility)
601-494.500-408.384 Refuse Disposal 8,400.00$ 9,000.00$ Gene's Disposal (1/3)
58,331.00$ 63,478.00$
Communications:
601-494.500-404.321 Cellular Phone Charges 4,200.00$ 4,800.00$ $275/month plus $1,500 equipment & accessories
601-494.500-404.321 Business Internet - Comcast (upgraded speed) 3,000.00$ 3,000.00$ 100mb service (up from 20mb service)
601-494.500-404.321 Line 651 653-1154 583 Scada -$ -$ No longer in use - $50/month - Century Link
601-494.500-404.321 Scada Dialer 325.00$ 360.00$ $60/month - Verizon (1/2)
601-494.500-404.321 Scada Wireless Communication 7,000.00$ 8,875.00$ 12 Lifts & 1/3 PW Bldg ($60/month each)
14,525.00$ 17,035.00$
Travel & Training:
601-494.500-405.331 Training Classes 4,500.00$ 5,500.00$ Sewer school, exams, and certificate renewals
4,500.00$ 5,500.00$
Contractual Maintenance:
601-494.500-409.404 Alarm System Maintenance Agreement 1,200.00$ 1,440.00$ Annual Testing (1/3)
601-494.500-409.404 - Alarm System Monitoring 345.00$ 397.00$ Nardini Alarm System Monitoring (1/3)
601-494.500-409.404 Fleet Maintenance Software Annual Support 170.00$ 187.00$ Software Annual Support (1/3)
601-494.500-409.404 Scan Tool Software Annual Support -$ 405.00$ Yearly updates to vehicle diagnostic scan tool (1/3)
1,715.00$ 2,429.00$
Professional Memberships:
601-494.500-412.433 Dues 150.00$ 175.00$ American Public Works Assn
601-494.500-412.433 Dues 250.00$ 275.00$ Minnesota Rural Water Assn
400.00$ 450.00$
Software:
601-494.500-413.514 Fleet Maintenance Software 835.00$ -$ Purchased in 2024
835.00$ -$
Administration
Wages:
601-494.900-401.109 City Administrator 53,274.00$ 58,475.00$ 25% of Pay Grade 14 Maximum
601-494.900-401.109 - 27 Pay Periods in 2024 1,914.00$ -$ 27 Pay Periods in 2024
601-494.900-401.101 Billing Clerk 26,329.00$ -$ 50% of Pay Grade 4 Minimum
601-494.900-401.101 - 27 Pay Periods in 2024 -$ -$ 27 Pay Periods in 2024
601-494.900-401.101 Compensated Absences -$ -$ 50% of increase in PTO Bank
601-494.900-401.101 Administrative Assistant 14,377.00$ 15,775.00$ 25% of Pay Grade 4 Step 2
601-494.900-401.101 - 27 Pay Periods in 2024 507.00$ -$ 27 Pay Periods in 2024
601-494.900-401.101 Compensated Absences 1,000.00$ 1,000.00$ 25% of increase in PTO Bank
601-494.900-401.106 In Lieu of Health Insurance - Assistant 1,500.00$ 1,500.00$ $125/month for waived coverage
601-494.900-401.101 Part-Time Billing Clerk 13,845.00$ 14,528.00$ 50% of 780 hours at $37.25
112,746.00$ 91,278.00$
Fringe Benefits:
601-494.900-401.121 Pera - City Administrator 4,139.00$ 4,386.00$ 7.5% of Salary
601-494.900-401.121 Pera - Billing Clerk 1,975.00$ -$ 7.5% of Salary
601-494.900-401.121 Pera - Administrative Assistant 1,117.00$ 1,183.00$ 7.5% of Salary
601-494.900-401.121 Pera - Part-Time Billing Clerk 1,039.00$ 1,090.00$ 7.5% of Salary
601-494.900-401.122 Fica - City Administrator 3,422.00$ 3,626.00$ 6.2% of Salary
Page 4
2025 Water and Sanitary Sewer Operations
Pro Forma Financial Guide
ACCOUNT ACCOUNT 2024 2025
NUMBER DESCRIPTION Budget Budget Notes
601-494.900-401.122 Fica - Billing Clerk 1,633.00$ -$ 6.2% of Salary
601-494.900-401.122 Fica - Administrative Assistant 923.00$ 979.00$ 6.2% of Salary
601-494.900-401.122 Fica - Part-Time Billing Clerk 859.00$ 901.00$ 6.2% of Salary
601-494.900-401.123 Medicare - City Administrator 801.00$ 848.00$ 1.45% of Salary
601-494.900-401.123 Medicare - Billing Clerk 382.00$ -$ 1.45% of Salary
601-494.900-401.123 Medicare - Administrative Assistant 216.00$ 229.00$ 1.45% of Salary
601-494.900-401.123 Medicare - Part-Time Billing Clerk 201.00$ 211.00$ 1.45% of Salary
601-494.900-401.131 Health Insurance - Billing Clerk -$ -$ 50% of HealthPartners High-Deductible Plan
601-494.900-401.131 Health Insurance - Administrative Assistant -$ -$ Coverage through Spouse
601-494.900-401.131 Contributions to Employee Health Savings Accounts -$ -$ Offset Higher Deductible
601-494.900-401.132 Dental Insurance - Billing Clerk -$ -$ 50% of Delta Dental Plan
601-494.900-401.132 Dental Insurance - Administrative Assistant 308.00$ 313.00$ 25% of Delta Dental Plan
601-494.900-401.151 Worker's Compensation - Billing Clerk 409.00$ -$ $27,645/100*$1.07 (March - March)
601-494.900-401.151 Worker's Compensation - Administrative Assistant 151.00$ 180.00$ $15,775/100*$1.07 (March - March)
601-494.900-401.151 Worker's Compensation - Part-Time Billing Clerk -$ 163.00$ $14,528/100*$1.07 (March - March)
17,575.00$ 14,109.00$
Supplies:
601-494.900-402.200 Office Supplies 7,500.00$ 8,400.00$ Utility bills and envelopes, standard supplies
601-494.900-402.200 - Utility Bill Printing & Mailing (outsourced) 2,500.00$ 3,000.00$ Outsourced to Graphic Resources Inc
601-494.900-402.200 - Utility Rate Change Sheet 500.00$ 600.00$ Print rate change sheets
601-494.900-402.200 - Pervasive Software Upgrade 300.00$ 350.00$ Needed to operate FundBalance Software
601-494.900-402.200 - Netmotion Services/Remote 350.00$ 350.00$ Remote Connection
11,150.00$ 12,700.00$
601-494.900-402.201 Breakroom Supplies 1,300.00$ 1,800.00$ RLC moved to Gen Govt Bldgs
12,450.00$ 14,500.00$
Professional Services:
601-494.900-403.301 Audit 10,250.00$ 11,275.00$ Annual audit fees
601-494.900-403.301 Accounting Services 42,390.00$ 44,510.00$ Implement GASB pronouncements
52,640.00$ 55,785.00$
IT Support Services:
601-494.900-403.350 Computer Technical & Telephone Support - Metro Inet 12,013.00$ 12,580.00$ IT services from Metro Inet
601-494.900-403.350 - Facility Wi-Fi 2,567.00$ 2,567.00$ Wi-Fi Access Points & Switches (1/3)
14,580.00$ 15,147.00$
Contractual Maintenance:
601-494.900-409.404 Software Maintenance Agreements - Fund Balance 1,775.00$ 1,825.00$ Software upgrades & troubleshooting
601-494.900-409.404 - Pervasive User Increase - UB -$ -$ Individual User License Increase
601-494.900-409.404 Software Maintenance Agreements - UB Scan 300.00$ 325.00$ Software upgrades & troubleshooting
601-494.400-409.404 Annual Maintenance - Credit Cards 2,500.00$ 3,000.00$ Software upgrades & troubleshooting
601-494.900-409.404 Software Maintenance Agreements - Scada 1,300.00$ 1,350.00$ Water level alarm system - towers and wells
601-494.900-409.404 Software Maintenance Agreements - Sensus 1,500.00$ 2,500.00$ Meter reading software upgrades
7,375.00$ 9,000.00$
Communications:
601-494.900-404.322 Postage 7,000.00$ 8,000.00$ Mail utility bills, rate schedules, water samples…
7,000.00$ 8,000.00$
Insurance:
601-494.900-407.361 Liability 33,345.00$ 47,380.00$ Assumes no year-end dividends
601-494.900-407.362 Property 7,130.00$ 8,500.00$ Assumes no year-end dividends
601-494.900-407.362 - New PW Facility 8,400.00$ 10,080.00$ New PW Facility & Salt Storage Building
601-494.900-407.363 Automobile 2,200.00$ 2,650.00$ Assumes no year-end dividends
51,075.00$ 68,610.00$
Rentals:
601-494.900-410.413 Copier Lease Payments 1,140.00$ 1,260.00$ Ricoh USA copier
601-494.900-410.413 Copier Overage Charges 625.00$ 650.00$ Copies in excess of allowed amount
1,765.00$ 1,910.00$
Miscellaneous:
601-494.900-412.430 Gopher State Service Charges 3,150.00$ 3,500.00$ Centralized locate reporting service (required)
601-494.500-412.430 Truck License Tabs 125.00$ 175.00$ Tax exempt plates
601-494.500-412.430 Discharge Permit - Vactor Truck 475.00$ 525.00$ Discharge Permit
601-494.500-412.430 Pressure Vessel Registration Fees 15.00$ 20.00$ Pressure Vessel Registration Fees
3,765.00$ 4,220.00$
601-494.900-412.443 Assessment Collection Fees 1,200.00$ 1,400.00$ Charged by Washington County
4,965.00$ 5,620.00$
Depreciation
601-499.700-411.421 Estimated Depreciation 120,000.00$ 135,000.00$ Depreciation on city installed assets
601-499.700-411.421 Estimated Contributed Depreciation 390,000.00$ 430,000.00$ Depreciation on developer installed assets
510,000.00$ 565,000.00$
TOTAL SEWER EXPENSES 2,250,795.00$ 2,446,389.00$
NET INCOME - SEWER -$ -$
Page 5
ONEKA PRAIRIE PARK MAINTNENACE AGREEMENT
THIS AGREEMENT is made this _______ day of ___________, 2025, by and between
the City of Hugo, a Minnesota municipality (hereinafter “City”) and the Oneka Prairie
Homeowners Association, (hereinafter “Association”), and its successors and assigns.
WHEREAS, the City owns a park located at 4876 162nd Way N (hereinafter “park”) for
which was constructed and dedicated to the City by Southwind Holdings LLC with the Oneka
Prairie Development;
WHEREAS, the City is desirous of maintaining and operating a park for the public good
of the neighborhood and residents.
WHEREAS, HOA is desirous of installing, maintaining and operating an Irrigation
Reuse System on the park;
NOW, THEREFORE, the City and Association agrees to the following:
1. Maintenance of Irrigation Reuse System. The Association shall provide, at no cost to
the city, irrigation over the park using an approved irrigation system. The Association
shall be responsible for the operation, metering, maintenance, inspection, testing, and
repair of all components of an Irrigation Reuse System serving the park, including
stormwater ponds, pumps, filtrations systems, electrical power, meters, controls,
irrigation lines and sprinkler heads. The Irrigation Reuse System shall draw water from
certain stormwater ponds located on the property owned by the City, pursuant to the
terms of that separate recorded Stormwater Re-Use Agreement and the and the
Encroachment and Maintenance Agreement, between the City, Association, and
Southwind Holdings, LLC. The Association at its own cost shall keep the system and its
components in good repair and continuous operation and shall comply with the rules and
regulations of any entity having regulatory jurisdiction over the areas and activities
required or permitted herein and shall replace and repair all components thereof as and
when necessary to assure its continued function. All work and maintenance shall be
done in a workmanlike manner by insured contractors suitable to the task. The
Association shall defend and indemnify the City for the willful or negligent acts of its
Contractors which may cause damage or loss.
2. Damage caused by the City. If the need for maintenance of the Irrigation Reuse system
on a part of the park property is caused by the willful or negligent act of the City, the
Association may cause such damage to be repaired or corrected by or at the cost of the
City
3. Maintenance of the Park. The City shall provide for the routine maintenance of the
park including mowing, fertilization, tree and landscaping maintenance and replacement.
4. Maintenance of Playground. The City shall inspect, maintain, and make any necessary
repairs or maintenance to all components of the playground and safety surfacing.
5. Other. The City shall make the park publicly available for use and maintain its ordinary
policies of insurance.
6. Term. This Agreement shall be in force and effect for a period of 10 years and shall
renew automatically annually thereafter, automatically. This agreement and may be
cancelled at any time upon 12 months advance notice. Notwithstanding any cancellation,
however, the duties and obligations of defense and indemnification and rule compliance
shall survive any termination to the full extent necessary for the protection of the party
benefitted thereby.
IN WITNESS WHEREOF, the undersigned has executed this agreement the day and
year first above set forth above.
CITY OF HUGO
By By
Tom Weidt, Mayor Michele Lindau, City Clerk
STATE OF MINNESOTA)
) ss.
COUNTY OF WASHINGTON)
On this _____ day of __________________, 2025, before me, a Notary Public, personally
appeared TOM WEIDT and MICHELE LINDAU, of the City of Hugo, a Minnesota municipality
within the State of Minnesota, and that said instrument was signed on behalf of the City of Hugo
by the authority of the City Council of the City of Hugo, and TOM WEIDT and MICHELE
LINDAU acknowledge said instrument to be the free act and deed of said City of Hugo.
__________________________________________
Notary Public
ASSOCIATION
By _____________________________________
Southwind Holdings, LLC
Lawrence M Alm
STATE OF MINNESOTA)
) ss.
COUNTY OF WASHINGTON)
On this _____ day of __________________, 2025, before me, a Notary Public, personally
appeared Lawrence M Alm, who signed the foregoing instrument and acknowledged said
instrument to be their free act and deed.
__________________________________________
Notary Public
Memorandum
To: Hugo City Council
From: Rachel Juba, Community Development Director
Date: February 26, 2025, for the City Council meeting of March 3, 2025
Re: Approve Agreement with Washington County for Local Affordable Housing Aid Fund
Administration
1.BACKGROUND:
In 2023 and 2024, the Minnesota Legislature authorized aid payments to counties, cities and
Tribal Nations to support affordable housing. The goal is to fund affordable housing projects
and help organizations provide affordable and supportive housing. LAHA is funded by a 0.25%
sales tax on the seven-county metropolitan area. Aid is appropriated directly to cities, counties,
and tribal governments based on cost-burdened households. The city distribution factor is the
number of households in a city that are cost-burdened divided by the total cost-burdened
households in eligible cities. A “cost-burdened household” is one in which the gross rent is 30
percent or more of household income or in which homeownership costs are 30 percent or more
of household income. The funds are required to be spend by December 31 in the third year
following the year after aid was received. The City will receive LAHA as long as the sales tax is
collected
Below are the aid allocations Washington County communities received in 2024:
Community LAHA$ 2024
Washington County $2,718,767
Woodbury $301,991
Oakdale $178,744
White Bear Lake $152,906
Cottage Grove $125,476
Forest Lake $118,579
Hastings $114,387
Stillwater $94,704
Hugo $59,740
Lake Elmo $48,811
Allocations for 2025 have not been released.
G
.12
2
Eligible Projects
The funds can be spent on a list of eligible projects. These projects include emergency rental
assistance and projects the support non-profit affordable housing providers. Other eligible
projects are ones designed for the purpose of construction, acquisition, rehabilitation,
demolition or removal of structures, construction financing, permanent financing, interest rate
reduction, refinancing, and gap financing of housing to provide affordable housing to
households that have incomes that do not exceed a specified threshold. There are several
stipulations for all of the eligible projects.
Administration of the Aid Distribution
The City does not have a housing policy to subsidize affordable housing projects. This would
have to include priority projects and criteria for approval and include a possible housing study.
The City also does not have a housing agency that administers housing programs to subsidize
affordable housing. There are some communities that do have a housing agency that are
already supporting affordable housing. The City historically has partnered with Washington
County Community Development Agency (CDA) to support affordable housing.
The City staff has been in discussions with Washington County CDA to administer the LAHA to
support the qualifying projects on behalf of the City. They have stated they are allowed and
able to administer the program for the City. This includes an agreement with the CDA, and it
would be at no cost to the City. They already administer programs that would qualify and are
also looking to have additional programs. LAHA would be transferred to the CDA and would be
spent in Hugo. The CDA would also prepare reporting to State and tax forms.
Below are the existing programs that Washington County CDA has to support affordable
housing:
• GROW Policy
• Assist in the construction, rehabilitation, and preservation of affordable rental and
owner-occupied housing.
• NOAH-GROW Policy
• Specifically dedicated to assist in the preservation of naturally occurring affordable
housing (NOAH) and expiring affordable housing units.
• HOME Improvement Loans
• Administers several loan programs that can help finance critical improvements to
homes. These funds can be used for just about anything that makes homes safer or
more energy efficient.
• First-Generation Homebuyer Grant Policy
• Provide additional resources to first generation homeowners within Washington
County to support their entry into sustainable homeownership.
• The CDA has stated we can also have a City-developed program or use aid for specific
project that meets the LAHA qualifications
At it’s January 27, 2025 goal setting workshop the City Council discussed the Washington
County CDA’s ability to administer the funds. The City Council asked staff to work directly with
Washington County CDA on a draft agreement. The draft agreement is attached.
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2. STAFF RECOMMENDATION:
Staff recommends approval of the agreement with Washington County for Local Affordable
Housing Aid (LAHA) fund administration.
Attachments:
1. Draft Agreement
LOCAL AFFORDABLE HOUSING AID AGREEMENT
between
CITY of HUGO, MINNESOTA
and
WASHINGTON COUNTY COMMUNITY DEVELOPMENT AGENCY
THIS LOCAL AFFORDABLE HOUSING AID AGREEMENT (the “Agreement”) is
entered into as of the day of , 2025 by and between the City of
Hugo, Minnesota (the “City”), 14669 Fitzgerald Avenue North, Hugo, Minnesota 55038, a
municipal corporation and political subdivision of the state of Minnesota, and the
Washington County Community Development Agency (the “CDA”), 7645 Currell
Boulevard, Woodbury, Minnesota 55125, a public body politic and corporate; also
referred to as “Party” or “Parties.”
WHEREAS, the State of Minnesota created Local Affordable Housing Aid (“LAHA”)
under Minnesota Statutes, Section 477A.35, as may be amended, which established
distributions to metropolitan area counties and tier I cities located in a metropolitan county
for qualifying projects as defined in Section 477A.35, subd. 4 (“Qualifying Projects”).
WHEREAS, the City desires to engage the CDA to accept transfer of the City’s
LAHA funds and administer qualifying projects on behalf of the City.
WHEREAS, the CDA desires to serve in this role with its experience in and staffing
of housing finance, preservation, and development.
NOW, THEREFORE, in consideration of the mutual covenants and promises
contained in this Agreement, the sufficiency is hereby acknowledged, it is agreed by and
between the Parties as follows:
1. TERM. This Agreement shall commence as of the date written above and shall
continue until all duties are fulfilled, unless sooner terminated under the terms of
the Agreement.
2. DUTIES OF THE CDA.
2.1 Authorized to Act on Behalf of the City. The CDA shall act as the agent for
the City to accept transfer of funds and administer LAHA funds according
to state statutes, laws, and rules. The CDA shall assume all duties and
obligations that would otherwise be imposed upon the City, specifically:
a. Spending the funds received under this Agreement on Qualifying
Projects, including disbursements to the CDA, eligible individuals
and subrecipients, as well as contractors, gap financing, and
vendors, all after determining that the use meets all requirements of
Qualifying Projects.
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b. Maintaining complete and accurate records of funds received and all
disbursements.
c. Ensuring timely expenditure of LAHA funds by December 31 in the
third year following the disbursement. If funds cannot be spent on
Qualifying Projects by the deadline due to factors outside of the
control of the CDA, the CDA will work with the City to transfer funds
to a local housing trust fund.
d. Preparing an annual report to the Minnesota Housing Finance
Agency, as required starting December 1, 2025, under Minnesota
Statutes, Section 477A.35, subd. 6(b).
e. Preparing any required tax forms for recipients of LAHA funds.
2.2 Compliance. The CDA shall comply with all LAHA requirements.
2.3 Identification and Use of LAHA Funds.
a. All LAHA funds received and expended under this Agreement will be
spent solely on Qualifying Projects defined under Minnesota
Statutes, Section 477A.35, subd. 4 and 5.
b. All City of Hugo LAHA funds will be transferred to the CDA under this
agreement. The funds will be transferred to the CDA within 60-days
after the City receives the funds from the State of Minnesota.
c. The City directs the CDA to use its LAHA funds as follows:
i. All funds shall be used within the City of Hugo.
ii. The distribution of the funds for qualifying projects shall be
approved by the City of Hugo Community Development
Director.
iii. The City reserves the right to use the funds on qualifying
projects in Hugo that do not fit under a specific Washington
County program. The City will work with Washington County
as early as reasonably possible on the Qualifying Project
funding request.
3. TRANSFER OF FUNDS.
3.1 Transfer by the City. The City shall transfer the LAHA funds received from
the State to the CDA within 60-days after the City receives the funds.
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3.2 CDA Retention. The CDA shall deposit and maintain the funds received
under this Agreement in a separate internal account. The CDA shall
maintain appropriate records of funds. The CDA shall administer and
disburse all LAHA funds in accordance with this Agreement.
3.3 Funding Contingency. The CDA’s obligations under this Agreement are
specifically contingent upon the disbursement of funds by the State and the
City’s transfer of funds to the CDA.
3.4 CDA Expenses. Unless allowable as a qualifying project, administrative
and salary expenses incurred by the CDA will be paid by the CDA’s special
benefit levy and/or program service fees.
3.5 The City will not incur any expenses from the CDA administering the
program.
3.6 If funds are not spent in the time allowed by the State of Minnesota, the
funds shall be returned to the City of Hugo. Washington County shall notify
the City of Hugo 12 month in advance if the funds are not planned to be
spent in time. The City of Hugo and Washington County shall work together
on the return of the funds.
4. RECORDS AND REPORTS.
4.1 Records. The CDA shall maintain complete and accurate records of funds
received and all disbursements.
4.2 Reports. Unless otherwise mutually agreed by the Parties, the CDA shall
prepare an annual update and report of distributed funds to the City
concerning progress under the Agreement.
4.3 Access to Records. The CDA agrees to provide the City, the designated
auditors, or any of their authorized representatives access to any books,
documents, papers, and records of the CDA which are directly pertinent to
this Agreement for the purposes of making audits, examinations, excerpts,
and transcriptions.
4.4 Record Retention. Pursuant to Minnesota Statutes, Section 16C.05, subd.5,
Minnesota Statutes, Section 16B.98, subd. 8 and applicable requirements,
the CDA shall maintain records under this Agreement for a minimum of six
(6) years from the end of this Agreement.
5. INDEMNIFICATION.
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5.1 The CDA agrees to hold harmless, indemnify, and defend the City, its
officials, agents, and employees against any and all third-party claims of
whatever nature, expenses (including attorneys’ fees), losses, damages or
lawsuits for damages that arise as a result of the willful misconduct,
negligent acts, errors, and/or omissions of the CDA in the performance of
this Agreement.
5.2 Nothing in this Agreement (including, but not limited to, indemnification or
insurance provisions) shall be deemed a waiver by either Party of the limits
of liability set forth in Minnesota Statutes, Section 466.04 or a waiver of any
available immunities or defenses. The CDA’s obligation to hold and save
harmless in this Agreement shall be limited by the limitations on liability set
forth in Minnesota Statutes, Section 466.04, as may be amended from time
to time.
5.3 The CDA shall notify the City within five (5) business days of actual receipt
of any of the potential claims against the CDA that may arise as a
consequence of any of the work or services performed or furnished by the
CDA under the terms of this Agreement.
6. TERMINATION. If the CDA materially fails to fulfill its obligations under this
Agreement, the City may suspend or terminate this Agreement upon written notice
to the CDA specifying the reason for termination. Additionally, either party may
terminate this Agreement upon 60-day written notice to the other party at any time
during the duration of this agreement.
7. DATA PRIVACY. All data collected, created, received, maintained, or
disseminated, or used for any purposes in the course of the CDA’s performance
under this Agreement is governed by the Minnesota Government Data Practices
Act, Minnesota Statutes, Chapter 13 or any other applicable state statutes and any
state rules adopted to implement LAHA, as well as state statutes and federal
regulations on data privacy. The CDA agrees to abide by these statutes, rules, and
regulations as they may be amended.
8. DISPUTE RESOLUTION. In the event that a dispute arises between the Parties
as to the interpretation or performance of this Agreement, then upon written
request of either Party, representatives with settlement authority for each Party
shall meet and confer in good faith to resolve the dispute. If the Parties are unable
to resolve the dispute, they shall make every effort to settle the dispute through
mediation or other alternative dispute resolution methods. If the Parties are unable
to resolve the dispute through these methods, either Party may commence an
action in Washington County District Court.
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9. GENERAL PROVISIONS.
9.1 Compliance with Laws. The Parties shall abide by all applicable federal,
state, or local laws, statutes, ordinances, rules, and regulations now in effect
or hereunder adopted pertaining to activities governed by this Agreement.
The CDA shall be responsible for the performance of any contractors unless
otherwise agreed in writing.
9.2 Minnesota Law to Govern. This Agreement shall be governed by and
construed in accordance with the substantive and procedural laws of the
State of Minnesota, without giving effect to the principles of conflict of laws.
9.3 Independent Contractor. The CDA is an independent contractor and
nothing herein shall be construed to create the relationship of employer and
employee or joint venture between the City and the CDA. The CDA shall at
all times be free to exercise initiative, judgment, and discretion as to how
best to provide the services pursuant to this Agreement. The CDA
acknowledges and agrees that the CDA is not entitled to receive any of the
benefits received by City employees and is not eligible for workers or
reemployment compensation benefits.
9.4 Modifications. Any alternations, variations, modifications, or waivers of the
provisions of this Agreement shall only be valid when they have been
reduced to writing and signed by authorized representatives of the Parties.
9.5 Severability. The provisions of this Agreement shall be deemed severable.
If any part of this Agreement is rendered void, invalid, or unenforceable,
such rendering shall not affect the validity or enforceability of the remainder
of this Agreement unless the part or parts which are void, invalid, or
otherwise unenforceable shall substantially impair the value of the entire
Agreement with respect to either Party.
9.6 Survival of Terms. The following components of this Agreement will survive
the termination or expiration of this Agreement: 4.4, 5.1, 5.2, 5.3, 6, 7, and
8.
9.7 Assignment. Neither Party may assign any interest in this Agreement
without prior written consent of the other Party.
9.8 Certification and Signatures.
a. Each Party certifies and warrants that it has the legal authority to
enter into and perform under this Agreement and that its governing
body has authorized the execution and acceptance of this
Agreement.
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b. Each person executing this Agreement on behalf of a Party certifies
and warrants that such person is duly and validly authorized to legally
execute and bind the Party to the terms of this Agreement.
c. The Parties agree that electronic signature to this Agreement shall
be as valid as original signature of the Parties and shall be effective
to bind the Parties to this Agreement.
9.9 Rights and Remedies. All rights and remedies available to either the City
or the CDA under the terms of this Agreement or by law are cumulative and
may be exercised concurrently or separately, and the exercise of any one
remedy shall not be deemed an election of such remedy to the exclusion of
other remedies.
9.10 Notices. Notices required to be provided pursuant to this Agreement shall
be provided to the following named persons and address unless otherwise
stated in this Agreement or in an amendment to this Agreement.
9.11 Liaison. To assist the Parties in the day-to-day performance of this
Agreement, a liaison shall be designated by the City and the CDA. The
Parties shall keep each other continually informed. At the time of the
execution of this Agreement, the following persons are the designated
liaisons:
For the City:
Rachel Juba, Community Development Director
rjuba@ci.hugo.mn.us, (651) 762-6304
For the CDA:
Karly Schoeman, Deputy Executive Director,
karlys@washingtoncountycda.org, (651) 458-6556
IN TESTIMONY WHEREOF, the Parties hereto have caused these presents to be
executed.
City of Hugo, Minnesota
By: Dated:
By: Dated:
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Washington County Community Development Agency
By: Dated:
Chair, Board of Commissioners
By: Dated:
Executive Director
14669 Fitzgerald Avenue North, Hugo, MN 55038 • (651) 762-6300 • www.ci.hugo.mn.us
March 3, 2025
Wayne Sandberg
Public Works Director/ County Engineer
Washington County Public Works
11660 Myeron Road
Stillwater, MN 55082
Support for Washington County's proposal to the Minnesota Environment and Natural Resources Trust
Fund for the extension of the Hardwood Creek Regional Trail in the City of Hugo
Dear Mr. Sandberg,
The purpose of this letter is to express the City of Hugo's support for Washington County's pursuit of funding
through Minnesota’s Environment and Natural Resources Trust Fund for the extension of the Hardwood
Creek Regional Trail.
Currently, the Hardwood Creek Regional Trail is a north-south multi-use trail running on 11 miles of former
railroad right-of-way. A one-mile gap in the trail exists in Hugo where the rail line remains active. The
proposed extension project will address this key gap in the trail network; provide improved bike and
pedestrian access to important local destinations, such as Bald Eagle-Otter Lake Regional Park and Lions
Volunteer Park; and be the missing link in connecting neighboring counties' trail networks. We eagerly
anticipate the full completion of the envisioned Hardwood Creek Regional Trail, and local access to the
eventual 40 plus miles of continuous dedicated trails connecting Chisago (Sunrise Prairie Regional Trail),
Washington (Hardwood Creek Regional Trail), and Ramsey (Bruce Vento Regional Trail) counties.
The City of Hugo will continue to work collaboratively with Washington County to improve the regional
pedestrian and bicycle network and opportunities to connect to the lands and waters in this part of
Minnesota. Thank you for the opportunity to send our support for this project and your commitment to its
completion. Please do not hesitate to contact me if you have any questions at 651-762-6300.
Sincerely,
Bryan Bear
City Administrator
14669 Fitzgerald Avenue North, Hugo, MN 55038 • (651) 762-6300 • www.ci.hugo.mn.us
March 3, 2025
Wayne Sandberg
Public Works Director / County Engineer
Washington County Public Works
11660 Myeron Road
Stillwater, MN 55082
Support for Washington County’s FY 2026 Congressionally Directed Spending Application for the Extension
of Hardwood Creek Regional Trail
Dear Mr. Sandberg,
The purpose of this letter is to express the City of Hugo’s support for Washington County’s application for FY
2026 Congressionally Directed Spending for the extension of Hardwood Creek Regional Trail within the City of
Hugo.
Currently, the Hardwood Creek Regional Trail is a north-south multi-use trail running on 11 miles of former
railroad right-of-way. A one-mile gap in the trail exists in Hugo where the rail line remains active. The
proposed extension project will address this key gap in the trail network; provide improved bike and
pedestrian access to important local destinations, such as Bald Eagle-Otter Lake Regional Park and Lions Park;
and be the missing link in connecting neighboring counties’ trail networks. We eagerly anticipate the full
completion of the envisioned Hardwood Creek Regional Trail, and local access to the eventual 40 plus miles of
continuous dedicated trails connecting Chisago (Sunrise Prairie Regional Trail), Washington (Hardwood Creek
Regional Trail), and Ramsey (Bruce Vento Regional Trail) counties.
Furthermore, these improvements are consistent with the City’s 2040 comprehensive plan. The City of Hugo
will continue to work collaboratively with Washington County to improve the regional pedestrian and bicycle
network.
Thank you for the opportunity to send our support for this project and your commitment to its completion.
Please do not hesitate to contact me if you have any questions at 651-762-6300.
Sincerely,
Bryan Bear
City Administrator
February 27, 2025
Honorable Mayor and City Council
City of Hugo
14669 Fitzgerald Avenue North
Hugo, MN 55038
Re: Authorization to Prepare a Feasibility Study for the 2026 Bald Eagle Industrial Park Area
Street Improvement Project
Dear Mayor and Council,
Each year the city reviews and determines priorities for upcoming capital improvement projects
throughout the city. At the August 29, 2024 City Council work session, staff presented pavement
and trail ratings, a draft 5-year CIP, and corresponding funding analysis. City Council approved
the 5-year CIP at the September 16, 2024 City Council meeting.
Staff recommends moving forward with the Capital Improvement Plan project identified for 2026
in the Capital Improvement Plan at this time as there are components to the project such as
easement acquisition for the trail along 130th Street, two BNSF rail crossings and the public
improvement process, which all require additional time and planning. Roadways included in the
project are identified below:
• 140th Street N (From TH 61 to Fenway Boulevard N)
• Fenway Boulevard N (From 130th Street N to 140th Street N)
• Fenway Boulevard Ct N (From Fenway Boulevard N to its eastern termini)
• 130th Street N (from TH 61 to Europa Trail N)
• Farnham Avenue N (from 130th Street N to its southern termini)
Trails to be reconstructed include the following and will be part of the future Hardwood Creek
Regional Trail:
• 140th Street N (From TH 61 to Fenway Boulevard N)
• Fenway Boulevard N (From 130th Street N to 140th Street N)
A new trail is proposed to be constructed in the following location:
• 130th Street N (from TH 61 to Fenway Boulevard N)
The figure below is a portion of the CIP with roadways in blue shown identified as the 2026 Bald
Eagle Industrial Park Area Street Improvement Project.
Honorable Mayor and City Council
February 27, 2025
Page 2
Staff are requesting authorization to prepare a feasibility study for the 2026 Bald Eagle Industrial
Park Area Street Improvement Project. If authorized, staff will notify residents/businesses of this
effort and coordinate early informational meetings about the proposed project.
If you have any questions or items you wish to discuss, you can contact me at 612-360-1278.
Sincerely,
WSB & Associates, Inc.
Mark Erichson, PE
City Engineer
Attachment
cc: Bryan Bear, City Administrator, City of Hugo
Scott Anderson, Public Works Director, City of Hugo
Liz Finnegan, Senior Engineering Technician, City of Hugo
Anna Wobse, Finance Director, City of Hugo
RESOLUTION NO. ______
CITY OF HUGO
WASHINGTON COUNTY, MINNESOTA
A RESOLUTION
ORDERING PREPARATION OF A FEASIBILITY REPORT FOR
PUBLIC IMPROVEMENTS TO ALL OR PORTIONS OF ROADWAYS IDENTIFIED
AS THE 2026 STREET IMPROVEMENT PROJECT
WHEREAS, it is proposed to improve all or portions of 140th Street N, Fenway Boulevard N,
Fenway Boulevard Ct N, 130th Street N, and Farnham Avenue N, and to potentially assess the
benefited property for all or a portion of the cost of the improvement, pursuant to Minnesota
Statutes, Chapter 429.
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF HUGO, MINNESOTA:
That the proposed improvement, called the 2026 Street Improvement Project is authorized for
study and that the engineer is instructed to report to the council with all convenient speed advising
the council in a preliminary way as to whether the proposed improvement is necessary, cost-
effective, and feasible; whether it should best be made as proposed or in connection with some
other improvement; the estimated cost of the improvement as recommended; and a description of
the methodology used to calculate individual assessments for affected parcels.
This resolution was adopted by the City Council of the City of Hugo on the 3rd day of March
2025, by a vote of Ayes and Nays.
Tom Weidt, Mayor
ATTEST:
Michele Lindau, City Clerk
(seal)
Legend
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Parcels
February 27, 2025
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Oneka Lake Park Reconstruction
Keep picnic shelter
Reconstruct trails and keep mature trees
Keep memorial bench
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February 27, 2025
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Oneka Lake Park Playground Expansion Area
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