HomeMy WebLinkAbout2025.03.17 CC Packet
A. CALL TO ORDER
B. ROLL CALL
C. PLEDGE OF ALLEGIANCE
D. APPROVAL OF MINUTES
1. March 3, 2025, City Council Meeting
E. APPROVAL OF AGENDA
F. APPOINTMENTS/PRESENTATIONS
1. Hugo Yellow Ribbon Network Annual Report – Chair Chuck Haas
2. Washington County Assessors Update - Appraiser Tyson Terry
3. Hugo Fire Department Annual Report – Fire Chief Jim Compton, Jr.
4. M Health Fairview Annual Report – District Chief Kevin Kane
5. Presentation and Approval of Donation to Hugo Fire Department from Hugo Firefighter
Relief Association – President Dave Jensen
G. CONSENT AGENDA
All matters listed under the Consent Agenda are considered to be routine by the City Council
and will be enacted by one motion and a roll call vote. If a member of the City Council or
the public wishes to discuss an item, that item will be removed from the Consent Agenda and
will be considered separately.
1. Approve Claims Roster
2. Approve Special Event Permit for Hero Gravel Classic Bike Ride on August 23, 2025
3. Approve Hugo Fire Department Purchase of a Taylor’d Series 12 Training Prop
4. Approve Purchase of 2025 Ferris Zero Turn Mower for the Public Works Department
5. Identify and Approve Expired Fire Department Gear as Surplus Equipment Eligible for
Donation
6. Approve Resolution Approving Encroachment Agreement for 16168 Empress Ave
North
7. Approve Resolution and Cooperative Construction Agreement for the MNDOT,
Washington County, and City of Hugo
8. Approve Cooperative Agreement Between the City of Hugo and Washington County
for Construction Cost of TH61 Through the Local Partnership Program
Mayor:
Tom Weidt
Councilmembers:
Becky Petryk, Ward 1
Ben Krull, Ward 2
Dave Strub, Ward 3
Mike Miron, At Large
City Council Agenda
Monday, March 17, 2025
Address:
14669 Fitzgerald Ave. N.
Hugo, MN 55038
Phone:
651-762-6300
Website:
www.ci.hugo.mn.us
H. PUBLIC HEARING
1. Nothing Scheduled
I. UNFINISHED BUSINESS
1. Nothing Scheduled
J. NEW BUSINESS
1. Sketch Plan for 5311 165th Street North
K. VISITOR PRESENTATIONS
1. Nothing Scheduled
L. COUNCIL PRESENTATIONS
1. Nothing Scheduled
M. ADMINISTRATIVE PRESENTATIONS
1. Reminder – Local Board of Appeals and Equalization on Thursday, April 3, 2025
2. Schedule Kidz ‘n Biz on Saturday, April 12, 2025
N. ADJOURNMENT
BACKGROUND MEMO FOR THE CITY COUNCIL MEETING ON MARCH 17, 2025
D.1 Minutes from the March 3, 2025, City Council Meeting
Staff recommends Council approve the above minutes as presented.
F.1 Hugo Yellow Ribbon Network Annual Report – Chair Chuck Haas
Chair Chuck Haas will update Council on the Hugo Yellow Ribbon Network and present
certificates of appreciation to Burger Night Sponsors.
F.2 Washington County Assessors Update - Appraisers Dan Squyres and Tyson Terry
Washington County Residential Property Appraiser Tyson Terry will provide Council an update
on the County and Hugo property assessments in preparation for the Local Board of Appeals and
Adjustments meeting on April 3, 2025. Commercial Appraiser Dan Squyres will also be in
attendance.
F.3 Hugo Fire Department Annual Report – Fire Chief Jim Compton, Jr.
Fire Chief Jim Compton will present the Hugo Fire Department 2024 Annual Report
F.4 M Health Fairview Annual Report – District Chief Kevin Kane
District Chief Kevin Kane will present the MHealth Fairview Annual Report.
F.5 Presentation and Approval of Donation to Hugo Fire Department from Hugo
Firefighter Relief Association – President Chief Dave Jensen
Over the past several years, the Hugo Firefighters Relief Association has held various events to
raise funds to purchase equipment for the Hugo Fire Department. Most recently, they hosted an
annual golf fundraiser that has helped us raise over $28,000. The Relief Association would like
to donate $40,000 to the Fire Department to add to the fund for the purchase of a training prop.
President Dave Jensen will present a check to the Hugo Fire Department for $40,000. All
donations to the Fire Department must be approved by the Council. Staff recommends Council
approve the donation.
G. 1 Approval of Claims
Staff recommends Council approve the Claims Roster as presented.
G.2 Approve Special Event Permit for Hero Gravel Classic Bike Ride on August
Fred Stori from the Chilkoot Velo Cycling Club of Stillwater has applied for a Special Event
Permit for the Hero Gravel Classic Bicycle Ride to be held on August 23, 2025. The event is a
50-mile bicycle ride on gravel and paved roads beginning and ending at the Bavarian Hunter
Gasthaus Restaurant in Stillwater. A Special Event Permit approved by Council is necessary
because there may be up to 300 people participating. Staff recommends Council approve the
Special Event Permit for the Hero Gravel Classic Bicycle Race on August 23, 2025, subject to
the conditions in the staff memo.
G.3 Approve Hugo Fire Department Purchase of a Taylor’d Series 12 Training Prop
The Hugo Fire Department would like to purchase a Taylor’d Series 12 Training Prop for in-
houses and on-site training. This Prop is not included in the Fire Department budget. The
Department has contacted several charitable gambling associations for donations, and the Relief
Association has committed $40,000 towards the purchase. Staff recommends Council approve
the purchase of the Taylor’d Series12 Training Prop from Taylor’d Systems LLC in the amount
of $61,800 using funds from the City of Hugo Fire Department Donations Account.
G.4 Approve Purchase of 2025 Ferris Zero Turn Mower for the Public Works Department
The Hugo Public Works Department would like to purchase a mower for maintenance of the
City’s expanding parks and public facilities. The purchase of a Ferris zero turn mower with an
EZ dump hopper has been discussed with the Finance Department and funds are available in the
2025 CIP Budget. This mower would be purchased through the MnDOT Cooperative
Purchasing Venture. Staff recommends Council approve the purchase of a Ferris ISX330 60”
zero turn mower with an EZ dump hopper from L.T.G. Power Equipment for $22,857.
G.5 Identify and Approve Expired Fire Department Gear as Surplus Equipment Eligible
for Donation
The Hugo Fire Department has 16 structure fire jackets, 21 structure fire pants, 29 sets of
wildland gear (coat and pant), 15 helmets and 19 pairs of structure fire boots that no longer meet
industry standards for fire departments in the United States and thus have no resale value. The
National Fire Protection Agency standards require the above-mentioned gear to be retired and
neither the Hugo Fire Department, nor any other City Department has any use for the expired
gear. The Fire Department would like to be able to donate their expired gear to a nonprofit that is
able to send the turnout gear, helmets and boots to impoverished countries around the world
where it would be used by firefighters who cannot afford turnout gear and in countries that do
not have NFPA standards. In order for the Hugo Fire Department to put their expired gear out
for donation, City Council needs to declare the gear surplus. Staff recommends that the City
Council identify and approve 16 expired structure fire jackets, 21 expired structure fire pants, 29
sets of expired wildland gear (coat and pant), 15 expired helmets and 19 pairs of expired
structure fire boots as surplus equipment eligible for donation.
G.6 Approve Resolution Approving Encroachment Agreement for 16168 Empress Ave
North
Kelly and Abraao Franco have requested an encroachment agreement to allow construction of a
fence within a drainage and utility easement on property located at 16168 Empress Avenue
North. The Senior Engineering Technician has reviewed the location of the fence and is
comfortable with the request. Staff recommends Council approve the resolution approving the
encroachment agreement for 16168 Empress Avenue North.
G.7 Approve Resolution and Cooperative Construction Agreement for the MNDOT,
Washington County, and City of Hugo
Washington County applied for Local Partnership Program funds from MNDOT for
improvements to Trunk Highway 61 from 140th Street N (County State Aid Highway 8) to
Frenchman Road ( County State Aid Highway 8). The County coordinated this application with
the City of Hugo and was successful in receiving funds. The project includes grading,
bituminous mill and surfacing, drainage improvements, ADA improvements and signal
revisions. The project includes minor widening and improvements to the signal and turn lane
operations. The City costs are related to signal modifications on the local legs of the
intersection, minor adjustments to watermain gate valve boxes, and repainting the signal systems
which has been the responsibility of the City of Hugo. The total project cost is estimated to be
$1,404,541.91, with the City of Hugo being responsible for $47,588.95. The enclosed agreement
outlines City, County, and State responsibilities and is consistent with past agreements.
Staff recommends approval of the MNDOT Agreement No. 1058084 for State Project No. 8206-
55. Staff recommends approval of the resolution approving the State of Minnesota Department
of Transportation and Washington County and City of Hugo Cooperative Construction
Agreement.
G.8 Approve Cooperative Agreement Between the City of Hugo and Washington County
for Construction Cost of TH61 Through the Local Partnership Program
Washington County applied for Local Partnership Program funds from MNDOT for
improvements to Trunk Highway 61 from 140th Street N (County State Aid Highway 8) to
Frenchman Road (County State Aid Highway 8). The County coordinated this application with
the City of Hugo and was successful in receiving funds. The project includes grading,
bituminous mill and surfacing, drainage improvements, ADA improvements and signal
revisions. The project includes minor widening and improvements to the turn lane operations.
The City costs are related to signal modifications on the local legs of the intersection, minor
adjustments to watermain gate valve boxes, and repainting the signal systems which has been the
responsibility of the City of Hugo. The total project cost is estimated to be $1,404,541.91 with
the City share being $47,588.95. Staff recommends approval of the Cooperative Agreement
Between the City of Hugo and Washington County for Construction Cost of Trunk Highway 61
through the Local Partnership Program.
J.1 Sketch Plan for 5311 165th Street North
Capstone Homes is planning to develop parcels of land that total 38 acres, with approximately 8
acres of wetland. The plan shows 90 proposed single family lots intended to be slab on grade, two
story homes. The plan also shows lot layout, stormwater ponding areas, and road connections. A
homeowner’s association is not proposed for the development. The sketch plan was completed to
get comments from the various commissions and Council prior to moving forward with the formal
development approval process. At its February 27, 2025, meeting the Planning Commission
reviewed the sketch plan and provided feedback on the overall development. Generally, the
Planning Commission was okay with the proposed PUD standards and housing products. They
had comments on revisions to the plan and feedback in meeting the PUD criteria. Staff
recommends that the City Council provide feedback on the sketch plan to the developer.
M.1 Reminder – Local Board of Appeals and Equalization on Thursday, April 3, 2025
Council has scheduled the Local Board of Appeals and Equalization meeting for Thursday, April 3,
2025, from 5:30 – 7 p.m. in the Oneka Room.
M.2 Schedule Kidz ‘n Biz on Saturday, April 12, 2025
The City will hold the Annual Kidz ‘n Biz on Saturday, April 12, 2025, from 9 a.m. – noon.
Staff recommends Council schedule as a meeting if they wish to attend.
N. Adjournment
MINUTES
City Council Meeting
City Hall Council Chambers
Monday, March 3, 2025
7:00 p.m.
Call to Order
Mayor Weidt called the meeting to order at 7:08 p.m. The Mayor apologized to the audience for
the late start noting there were technical difficulties.
Roll Call and Pledge of Allegiance
COUNCIL PRESENT: Krull, Petryk, Strub (via Zoom), Weidt
COUNCIL ABSENT: Miron
OTHERS PRESENT: City Administrator Bryan Bear, City Attorney Dave Snyder, City
Engineer Mark Erichson, Finance Director Anna Wobse, Parks Planner Shayla Denaway, City
Clerk Michele Lindau
Approve Minutes for the February 2, 2025, Lions Club 50th Anniversary Celebration
Petryk made motion, Krull seconded, to approve the minutes for the Lions Club 50th Anniversary
on February 2, 2025, as presented.
All Ayes. Motion carried.
Approve Minutes for the February 3, 2025, City Council Meeting
Krull made motion, Petryk seconded, to approve the minutes for the City Council Meeting held
on February 3, 2025, as presented.
All Ayes. Motion carried.
Approve Minutes for the February 11, 2025, HBA Breakfast
Krull made motion, Petryk seconded, to approve the minutes for the Hugo Area Business
Breakfast held on February 11, 2025, as presented.
All Ayes. Motion carried.
Approve Minutes for the February 19, 2025, Local Government Event
Petryk made motion, Krull seconded, to approve the minutes for the Local Government Event
held on February 19, 2025, as presented.
All Ayes. Motion carried.
Council Meeting Minutes for March 3, 2025
Page 2 of 10
Approval of Agenda
Weidt made motion, Petryk seconded, to approve the agenda as presented.
All Ayes. Motion carried.
Lakes Center for Youth & Families Annual Report – Community Outreach Coordinator
Linda Madsen
Lakes Center for Youth & Family (LC4YF) is one of two organizations that provide mental
health services to Hugo residents, and Council allocates funding in the budget to support these
programs. Community Outreach Coordinator Linda Madsen presented to Council the LC4YF
Annual Report.
Madsen began by providing background on herself and the organization which began in 1976 by
Washington County Sheriff Jim Trudeau to provide a different option for troubled youth. She
explained the three different areas of programming: counseling, intervention, and enrichment. In
2024, they served 189 intervention clients and held 258 sessions with them. The three main
referrals to the program were from Washington and Chisago Counties and the Forest Lake Police
Department. Nine clients were supported with financial assistance. They have a full-time staff
member at Linwood Elementary School who focuses on intervention/prevention, and they
received a grant to extend the program for two more years. The counseling program served 217
clients in 3,468 sessions in 2024.
Madsen provided client data saying 52 clients were between the ages of six and ten, and 86 were
between the ages of 11 and 15. She said they were seeing the numbers of youths rise, and they
would hire more therapists if they could find them. They do not turn any clients away due to
financial hardships. Money is generated through program fees, grants, and special events. She
thanked the Council for the City of Hugo’s support.
The Mayor called for a short break to address some technical issues.
Hopkins Schoolhouse and Heritage Center Update – President Liz Cinqueonce
Hopkins Schoolhouse and Heritage Center President Liz Cinqueonce provided an update on the
improvements at the Hopkins Schoolhouse.
Liz reported on the six goals they had established for 2024. The first was to complete the
measures of success for 2023, which included increasing board members to ten. Also, since 2023
they had been working on securing their 501(c)(3) status, which is still pending due to final legal
review that is anticipated for March.
Also in 2024, they advanced progress on the restoration by replacing the front stairs, basement
windows, and main level windows. They also raised the height of the porch to meet code and
removed and replaced all the siding on the building. They ran basic electric to the site by hiring a
contractor to install the panel and with a $2,000 grant to connect the building to the grid. This
will provide power to tools to complete the interior restoration. The replacement of the front door
was delayed due to having to order one that complied with code. The side doors and
Council Meeting Minutes for March 3, 2025
Page 3 of 10
replacement of the rails on the front step were intentionally delayed so they would not get
damaged while cleaning out some of the interior.
Improvements on the grounds included brush removal, and they will be working on large tree
removal in 2025 and will be looking for site plan approval after finishing assessments of the
septic and well. They have advanced community engagement and leadership by recruiting their
first student board member and developing a program to share information with students in K-5
at Oneka Elementary School on the revitalization of the schoolhouse to generate excitement on
future field trips. Board members are also engaging local history groups and volunteers. There is
currently a display of the schoolhouse project at the Washington County Historical Center.
They had support for their phase two repairs with donations at their fundraising event, where
they raised just under $5,000 through their fundraising event. Another fundraiser was being
planned for October 25, 2025. They will also be doing book sales of the Forest Lake History
Book and implementing their fundraising campaign.
Ongoing work included assessing for ADA compliance; designing plans for the well and septic;
preparing plans for plumbing, electric, and HVAC; and preparing structural plans for the interior.
Other goals for 2025 included completing the forming of the nonprofit and transferring the
contract with the City over to the Heritage Center, beginning demolition and framing of the
interior, and getting site plan approval for the school grounds. They will be submitting
applications for at least three grants.
The Mayor thanked Liz for the update and thanked the team of volunteers.
Parks Commission Annual Report – Parks Planner Shayla Denaway
Parks Planner Shayla Denaway provided to Council the Parks, Recreation and Open Space
Commission Annual Report. She began by reporting on the use of the City’s five rental facilities
saying there were 788 rental events that brought in $71,650. In 2024, 55% of the transactions
were done online, and all facilities were accessible by a key card.
Diamond Point Park was reconstructed and the Samson Walters Memorial bench installed. New
park signs are expected to be installed in 2025. Developers of Oneka Prairie installed a 0.6-acre
park. For Bernin Park, the City had applied for a MN DNR outdoor grant in April but was not
awarded the funding, so the project has not moved forward. Trails were improved in the
Clearwater Creek Preserve and on the property near the north water tower in Oneka Place.
Sunset Lake Park hours were shortened at the request of the residents living nearby. At the
proposed North Star Wetland Bank and Trails, hydrology monitoring continued in 2024. She
talked about the new trails near the development in the Shores of Oneka Lake that follow the
ridgeline and would connect to the Bernin property.
Council asked questions on when the new park signs would be installed and asked for more
information on the wetland bank. Denaway replied that the signs would likely be installed in the
spring. She explained that hydrology monitoring at the proposed wetland bank indicated the
wells were located further from the storm water ponds and ditch, and it showed that hydrology
was dramatically impacted by water being taken from the site. These hurdles could be overcome
by putting a clay wall along the ditch, which would be a pretty dramatic construction project if
Council Meeting Minutes for March 3, 2025
Page 4 of 10
the City wanted to have a wetland bank, and it would minimize the funding received. There had
not been a final recommendation.
Approval of Consent Agenda
Petryk made motion, Krull seconded, to approve the following Consent Agenda.
1. Approve Claims Roster
2. Approve Annual Performance Review for Senior Engineering Technician Liz Finnegan
3. Approve Annual Performance Review for Building Department Secretary Debi Close
4. Approve Hiring of Madison Siebenaler as Public Works Worker
5. Approve Donation from American Online Giving Foundation to the Hugo Fire
Department
6. Approve Donation from the Hugo American Legion to the Hugo Fire Department
7. Approve Pay Request No. 6 for the Lift Station No. 12 Project
8. Approve Updates to the 2025 Fee Schedule to Comply with the New Minnesota Price
Transparency Law
9. Approve Resolution Transferring Remaining Lions Park Bond Proceeds to the Street
CIP Fund
10. Approve Resolution Adopting Water and Sanitary Sewer Pro Forma Financial Guide
for 2025 and Establishing Service Rates
11. Approve Oneka Prairie Park Maintenance Agreement
12. Approve Agreement with Washington County for Local Affordable Housing Aid Fund
Administration
13. Approve Agreement with Lakes Center for Youth & Families
14. Approve Special Event Permit for Legion Family Day/Rib Contest on April 26, 2025
15. Approve Special Event Permit for Ragnar Relay Minnesota in Hugo on August 8, 2025
16. Approve Special Event Permit for MS 150 through Hugo on June 8, 2025
17. Approve Authorization for Amendments to the Parking Ordinance
18. Approve Letter of Support for Washington County for Environment and National
Resource Trust Funds for the Hardwood Creek Regional Trail Extension
19. Approve Letter of Support for Washington County for 2026 Congressionally Directed
Spending Funds for the Hardwood Creek Regional Trail Extension
All Ayes. Motion carried.
Approve Claims Roster
Adoption of the Consent Agenda approved the Claims Roster as presented.
Approve Performance Review for Senior Engineering Technician Liz Finnegan
Liz Finnegan was hired on March 11, 2019, as the City’s Senior Engineering Technician.
Adoption of the Consent Agenda approved the performance review for Senior Engineering
Technician Liz Finnegan.
Council Meeting Minutes for March 3, 2025
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Approve Performance Review for Building Department Secretary Debi Close
Debi Close was hired as the City’s Building Department Receptionist on March 20, 2006.
Adoption of the Consent Agenda approved the annual performance review for Building
Department Receptionist Debi Close.
Approve Hiring of Madison Siebenaler as Public Works Worker
With the resignation of Public Works Worker Corey Triemert, a vacancy was created in the
Public Works Department. Madison Siebenaler had worked a seasonal position in the Public
Works Department for the past three years. Adoption of the Consent Agenda approved the
hiring of Madison to fill the Public Works Worker vacancy with a starting date of February 18,
2025.
Approve Donation from American Online Giving Foundation to the Hugo Fire Department
The American Online Giving Foundation – Benevity Giving Platform disperses money donated
by employees and/or matching funds from one of Benevity’s corporate clients. Donators were
able to choose one of the Foundations recipients to receive the funds. Brent Tervola had donated
$49.59, and the remaining $123.96 was donated anonymously to the Hugo Fire Department. All
donations to the Fire Department needed to be approved by Council. Adoption of the Consent
Agenda approved the donation of $123.96 to the Hugo Fire Department.
Approve Donation from the Hugo American Legion to the Hugo Fire Department
The Hugo American Legion had requested to donate $1,500 to the Hugo Fire Department from
pull-tab proceeds for equipment and training. All donations to the Fire Department needed to be
approved by the Council. Staff recommends Council approve the donation of $1,500 to the
Hugo Fire Department.
Approve Pay Request No. 6 for the Lift Station No. 12 Project
C.W. Houle, Inc. had submitted Pay Request No. 6 in the amount of $14,410.74 for work
certified through December 31, 2024, on the Lift Station No. 12 Project. The lift station was fully
operational, and the punch-list completed. This was the final pay application for the project.
Adoption of the Consent Agenda approved payment to C.W. Houle, Inc. in the amount of
$14,410.74 and formally accepted the project.
Approve Updates to the 2025 Fee Schedule to Comply with the New Minnesota Price
Transparency Law
Council adopted the 2025 Fee Schedule at their December 16, 2024, Council Meeting. Since the
adoption, the State of Minnesota implemented a new Price Transparency Law. The law
mandated that businesses include all mandatory fees and surcharges in the advertised price of
goods and services. Staff had updated the 2025 Fee Schedule to comply with the new Price
Transparency Law. Adoption of the Consent Agenda approved the updates to the Attachment to
Ordinance No. 2024-537; 2025 Fees, Rates and Charges.
Council Meeting Minutes for March 3, 2025
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Approve Resolution Transferring Remaining Lions Park Bond Proceeds to the Street CIP
Fund
On September 7, 2021, the City of Hugo had issued $8,170,000 in General Obligation Tax
Abatement Bonds to finance public improvements to Lions Park and other related public
improvements. All financial obligations related to the construction of Lions Volunteer Park and
the Peder Pedersen Pavilion had been satisfied, and bond proceeds remained in the Lions Park
Construction Fund. As stated in the bond documents, the bond proceeds could also be used to
cover expenses related to various public improvements associated with the Lions Park
improvement project. Adoption of the Consent Agenda approved RESOLUTION 2025 - 4
APPROVING THE TRANSFER OF REMAINING LIONS PARK BOND PROCEEDS TO THE
STREET CIP FUND.
Approve Resolution Adopting Water and Sanitary Sewer Pro Forma Financial Guide for
2025 and Establishing Service Rates
The Finance Department had completed its analysis of water and sewer billing data and had
prepared a pro forma financial guide and corresponding service rates for the 2025 fiscal
year. Water and sewer rates were last adjusted in 2024. However, those adjustments only
impacted separately metered irrigation usage and the base fees for sanitary sewer services. The
overall goal was to provide adequate revenue to cover water and sewer operations as contained
in the pro forma financial guide, and staff recommended increases to both water and sanitary
sewer base fees and volume rate usage fees. Adoption of the Consent Agenda approved
RESOLUTION 2025 - 5 ADOPTING A PRO FORMA FINANCIAL GUIDE FOR WATER
AND SANITARY SEWER OPERATIONS FOR THE 2025 FISCAL YEAR AND
ESTABLISHING SERVICE RATES.
Approve Oneka Prairie Park Maintenance Agreement
The City of Hugo had received a .6-acre park through park dedication with the Oneka Prairie
Development. The developer, Southwind Holdings, LLC, installed a small playground,
irrigation, and landscaping at the park. An agreement with the Oneka Prairie Homeowners
Association had been drafted to outline future park maintenance. The Homeowners Association
would provide irrigation for the park through their stormwater re-use system. The City would
insure the park, maintain the playground, and take care of routine maintenance such as mowing.
Adoption of the Consent Agenda approved the Oneka Prairie Park Maintenance Agreement,
subject to review and approval by the City Attorney.
Approve Agreement with Washington County for Local Affordable Housing Aid Fund
Administration
In 2023 and 2024, the Minnesota Legislature authorized aid payments to counties, cities and
Tribal Nations to support affordable housing. The goal was to fund affordable housing projects
and help organizations provide affordable and supportive housing. LAHA is funded by a 0.25%
sales tax on the seven-county metropolitan area. Aid was appropriated directly to cities, counties,
and tribal governments based on cost-burdened households. The City did not have a housing
agency that administers housing programs to subsidize affordable housing. Washington County
Community Development Agency (CDA) offered to administer the LAHA to support the
Council Meeting Minutes for March 3, 2025
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qualifying projects on behalf of the City. Adoption of the Consent Agenda approved the
agreement with Washington County for Local Affordable Housing Aid (LAHA) fund
administration.
Approve Agreement with Lakes Center for Youth & Families
Over the past several years, the City entered into an agreement with the Lakes Center for
Youth & Families to support programs for Hugo families relating to counseling, intervention,
and enrichment. Through this agreement, the City sponsored LCYF by providing financial
support. In the 2025 budget, Council had approved $17,670 in funding for their services.
Adoption of the Consent Agenda approved the agreement with Lakes Center for Youth and
Families.
Approve Special Event Permit for Legion Family Day/Rib Contest on April 26, 2025
The National Executive Committee of the American Legion passed a resolution in October 2025
established American Legion Family Day to be observed annually on the last Saturday in April.
The Hugo American Legion applied for a Special Event Permit to hold a festival on Saturday,
April 26, 2025. The permit needed to be approved by Council because alcohol would be sold
outdoors, approximately 200-300 people were expected to attend throughout the day, and there
would be amplified music and event announcements. Adoption of the Consent Agenda approved
the Special Event Permit for the Hugo American Legion Family Day on April 26, 2025, subject
to the conditions in the staff memo.
Approve Special Event Permit for Ragnar Relay Minnesota in Hugo on August 8, 2025
Ragnar Events, LLC had applied for a Special Event Permit to hold a 200-mile overnight relay
race beginning in Minneapolis on Friday, August 8 and ending in Duluth on Saturday, August 9.
Event organizers requested to use the Hugo Public Works parking lot as an exchange point for
runners during the relay on Friday, August 8. A Special Event Permit approved by Council is
necessary because there would be over 200 people participating. Adoption of the Consent
Agenda approved the Special Event Permit for Ragnar Relay Minnesota through Hugo on
August 8, 2025, subject to the conditions in the staff memo.
Approve Special Event Permit for MS 150 through Hugo on June 8, 2025
The Multiple Sclerosis Society had applied for a Special Event Permit (SEP) for their annual
fundraising bicycle event to be held on June 7-8, 2025, from Proctor, MN to White Bear Lake,
MN. On the second day of the ride, bikers would be traveling south through Hugo on the
Hardwood Creek Trail and Highway 61. The permit needed to be approved by Council because
there was expected to be over 200 people in attendance. The MS 150 will have approximately
1,800 riders. Adoption of the Consent Agenda approved the SEP as described in their
application in addition to conditions in the staff memo.
Approve Authorization for Amendments to the Parking Ordinance
City Code currently restricted the amount of time that vehicles and trailers may be parked on any
City street to 72 hours, during the months that the winter parking ordinance was not in effect.
Council Meeting Minutes for March 3, 2025
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The City received complaints relating to boats and trailers being stored on City streets long-term.
The current ordinance was not explicit in its intent to prevent long-term storage of equipment on
City streets, and the City had found difficulty in enforcing this intent. Additionally, the long-term
storage of vehicles and trailers on public streets created disruptions to maintenance operations
such as street sweeping, and sometimes streets were damaged. Adoption of the Consent Agenda
authorized staff to work with the City Attorney on drafting text amendments to the prohibited
parking ordinance and to hold a public hearing on the text amendments with the Planning
Commission.
Approve Letter of Support for Washington County for Environment and National
Resource Trust Funds for the Hardwood Creek Regional Trail Extension
At the March 21, 2022, Council meeting, Washington County presented the Feasibility Study for
the final extension of the Hardwood Creek Regional Trail from Fenway Blvd N and 130th St N
to 120th St N (Ramsey County Rd J). Two conceptual alignments were identified and the study
included cost estimates and public engagement. Washington County had requested a letter of
support for their application of funding from Minnesota’s Environment and Natural Resources
Trust Fund to help construct the missing portions of the Hardwood Creek Regional Trail in
Hugo. Adoption of the Consent Agenda approved the Letter of Support for Washington County
for Environmental and National Resource Trust Funds for the Hardwood Creek Regional Trail
Extension.
Approve Letter of Support for Washington County for 2026 Congressionally Directed
Spending Funds for the Hardwood Creek Regional Trail Extension
At the March 21, 2022, Council meeting, Washington County presented the Feasibility Study for
the final extension of the Hardwood Creek Regional Trail from Fenway Blvd N and 130th St N
to 120th St N (Ramsey County Rd J). Two conceptual alignments were identified and the study
included cost estimates and public engagement. Washington County intended to submit the
Hardwood Creek Regional Trail Extension for FY 2026 Community Project Funding/
Congressionally Directed Spending. Adoption of the Consent Agenda approved the Letter of
Support for Washington County for Congressionally Directed Spending for the Hardwood Creek
Regional Trail Extension.
Approve Authorization for Feasibility Study for 2026 Street Reconstruction Project
City Council approved the 2025-2029 Capital Improvement Plan at the September 16, 2024, City
Council meeting. Staff had recommended to begin the feasibility study for the 2026 Bald Eagle
Industrial Park Area Street Improvement Project which included: 140th Street N (from TH 61 to
Fenway Boulevard N), Fenway Boulevard N (from 130th Street N to 140th Street N), Fenway
Boulevard Ct N (from Fenway Boulevard N to its eastern termini), 130th Street N (from TH 61
to Europa Trail N), Farnham Avenue N (from 130th Street N to its southern terminus).
City Engineer Mark Erichson explained that the need to start early on this project was due to
certain complexities that included two rail crossings, potential easement acquisition needed for
the proposed trail along 130th Street, and coordination with Washington County for the regional
trail. Staff would begin to notify property owners and hold neighborhood meetings.
Council Meeting Minutes for March 3, 2025
Page 9 of 10
Weidt made motion, Petryk seconded, RESOLUTION 2025-6 ORDERING PREPARATION
OF A FEASIBILITY REPORT FOR PUBLIC IMPROVEMENTS TO ALL OR PORTIONS OF
ROADWAYS IDENTIFIED AS THE 2026 STREET IMPROVEMENT PROJECT.
All ayes.
Discussion on Oneka Lake Park Reconstruction Plan
At the Parks Commission meeting of February 19, 2025, the Commission recommended
reconstruction of the playground at Oneka Lake Park. Oneka Lake Park was identified in the
Parks CIP in 2025 for neighborhood park upgrades.
Parks Planner Shayla Denaway explained that the playground at Oneka Lake Park was
approximately 20 years old and is the only park in the neighborhood park service area. The park
will continue to be an active park and is connected to the Bernin Park by at least three pedestrian
trails. The Bernin Park is to remain a passive park and has parking available in an area off
Greene Avenue, in the cul-de-sac at Greene Avenue, and at the DNR boat launch on Oneka
Lake. She noted that trails were being constructed as part of The Shores of Oneka Lake
Development, and the trails that follow the shoreline will be connected.
There were aging components on the playground, and improvements needed to be made to the
paved trails. The Parks Commission discussed changing the site layout to replace and expand the
playground equipment and to evaluate pour-in-place safety surfacing with Flagship Recreation.
Other park improvements would include reconstructing the existing trails as needed, painting the
existing picnic shelter, and improving the landscaping. The memorial bench, pad, and shelter
would remain. Shayla displayed photos of the existing playground equipment and an area that
showed drainage issues. She talked about a pour-in-place surface, similar to what is in Lions
Park, that would correct the problem since it would be permeable, and it would also work better
in high traffic areas.
Shayla provided rough estimates on the project that totaled $200,000-$220,000. The pour-in-
place surfacing would be an additional $120,000 - $200,000. She explained the desire to have a
different type of process instead of having four vendors just for playground equipment. The
Parks Commission would like to work with one vendor to design a few plans on how the
equipment could be laid out, and they proposed working with Flagship Recreation who designed
and constructed Lions Volunteer Park. They would manage the entire project. The Parks
Commission provided direction on what they would like it to look like and wants to have the
neighborhood residents assist in picking out the equipment.
Council asked about the high cost of the pour-in-play surface. Shayla responded that it was
dependent on the square footage and was estimated on the high end at $20-$30 per square foot
depending on design, shape, and colors. She said it was typically the same cost as the play
equipment.
Mayor Weidt asked if there were any additional requested features such as pickleball. Shayla
responded that there was a request for a horseshoe pit at one time but it was not approved due to
the noise it would generate. Also, it was not a good spot for a pickleball court due to wetlands
and grading that would be required.
Council Meeting Minutes for March 3, 2025
Page 10 of 10
Weidt made motion, Petryk seconded, to approve the reconstruction of Oneka Lake Park and
authorize Flagship Recreation to draft concepts for a new playground.
All Ayes. Motion carried.
Schedule YRN 15th Anniversary Celebration on Monday, March 17, 2025
Council had been invited to the Hugo Yellow Ribbon Network 15th Anniversary Celebration on
Monday, March 17, 2025, at 6 p.m. in the Oneka Room.
Petryk made motion, Krull seconded, to schedule a meeting to attend the Hugo YRN 15th
Anniversary Celebration on Monday, March 17, 2025.
All Ayes. Motion carried.
Adjournment
Krull made motion, Petryk seconded, to adjourn at 8:32 p.m.
All Ayes. Motion carried.
Respectfully Submitted,
Michele Lindau, City Clerk
Hugo FireFigHter’s relieF AssociAtion
5323 140th Street North
Hugo, Minnesota 55038
(651) 429-6366
Hugo Firefighter’s Relief Association
TO: Fire Chief Jim Compton Jr.
FROM: David Jensen, President
DATE: February 21, 2025
SUBJECT: Donation
Hello Chief Compton,
On behalf of the Hugo Firefighters Relief Association, we would like to donate $40,000
to the City of Hugo for the purchase of a training prop. Over the past several years we
have held various events to raise funds to purchase equipment for the Hugo Fire
Department. Recently we have started hosting an annual golf fundraiser that has helped
us raise over $28,000. This year we plan to continue those efforts with our annual golf
tournament being held on July 14, 2025.
Please accept this donation on the behalf of the Hugo Firefighters Relief Association. We
are excited to continue our support towards ensuring all Hugo Firefighters are fully
trained to handle any emergency situation.
Thank you!!
David Jensen, President
City of Hugo Claims
March 17, 2025 G. 1
Vendor Invoice Amount Description Department
Abdo Financial Solutions LLC 502854 3,050.00$ Accounting Assistance Finance Dept
Abdo Financial Solutions LLC 502854 63.75$ Accounting Assistance Finance Dept
ABM Equipment LLC 0181538-IN 2,138.61$ Parts - Unit #118-22 Parks Dept
Allstream 21290505 132.15$ Fax Line Administration
Amazon Capital Services 1CQG-P69X-LNFP 71.70$ Eyewash Station - Well No. 2 Water Utility
Amazon Capital Services 1CQG-P69X-LNFP 71.70$ Eyewash Station - Well No. 4 Water Utility
Amazon Capital Services 1CQG-P69X-LNFP 11.64$ SortKwik Public Works
Amazon Capital Services 13N3-4XCP-L6DL 88.02$ Breakroom Supplies Public Works
Amazon Capital Services 11QJ-RW41-4KLQ 16.97$ Cell Phone Accessories Public Works
Amazon Capital Services 1L9L-Y6VP-7QFF 43.99$ Breakroom Supplies Public Works
Amazon Capital Services 1RWG-3VPX-3MDN 34.89$ Breakroom Supplies Public Works
Amazon Capital Services 1RWG-3VPX-3MDN 31.17$ Scotch Tape Public Works
American Public Works Assoc 868617 306.25$ APWA Member Fees - Scott Anderson Public Works
Bill Weigel Signs 25-203 25.00$ EDA Commission Nameplate Administration
Bill Weigel Signs 25-211 25.00$ Planning Commission Nameplate Planning & Zoning
Capital One Trade Credit/Northern Tool 541201038250246 49.99$ Trailer Jack for Sod Roller - Unit #429-25 Parks Dept
Century Link 651 429-3212 75.19$ Fire Station Phone Lines Fire Dept
Cintas Corporation 5254337502 237.98$ First Aid Supplies Public Works
Comcast 2/12/2025 25.17$ Business Cable (thru March 21)Administration
Comcast 2/18/2025 265.89$ Business Internet (thru March 27)Fire Dept
Core & Main LP W453593 1,175.00$ Fire Hydrant Marker Flags Water Utility
Core & Main LP W475469 69.60$ Watermain Repair Hardware Water Utility
Deadline USA LLC 187 399.00$ Newsletter Subscription - Development Stories Planning & Zoning
Gopher State One Call 5020490 128.25$ February Service Charges Water & Sewer
Grainger 9424083112 58.96$ Hose Reel Hardware Fire Dept
Hawkins Inc 6985101 30.00$ Water Chemicals (Cylinder Charge)Water Utility
Home Depot Credit Services 3622937 258.87$ Materials - Eyewash Install - Wells No. 2 & No. 4 Water Utility
Home Depot Credit Services 7514153 39.96$ Heater - Tower No. 3 Water Utility
Innovative Office Solutions LLC IN4768838 634.18$ Storage Boxes Finance Dept
Innovative Office Solutions LLC IN4783849 302.91$ Restroom Supplies (PPP)Parks Dept
Innovative Office Solutions LLC IN4783849 22.43$ Air Duster Administration
Instrumental Research, Inc.6173 125.00$ Water Bacteria Testing Water Utility
Interstate Battery System of Minneapolis 110060278 488.85$ Batteries - Unit #107-20 Water & Sewer
Johnson/Turner January 5,300.00$ Prosecution Fees (Flat Fee)General Legal
Johnson/Turner January 323.95$ Disbursements (Prosecution Costs)General Legal
Johnson/Turner January 830.50$ Civil Legal Fees - See Attached Breakdown General Legal
Kath Fuel Oil Service Co.12320094 6,201.36$ February Unleaded Gas & Diesel Purchases Various
Klein, Lori February 385.00$ February Cleaning Services (PPP)Parks Dept
Lawson Products 9312250302 443.74$ Bulk Hardware Supplies Public Works
Lincoln National Life Insurance Co.March 1,122.90$ Disability Premium Finance Dept
Menards 51883 72.74$ Materials - Eyewash Install - Wells No. 2 & No. 4 Water Utility
Menards 52083 189.00$ Water Heater - Well No. 4 Eyewash Water Utility
Menards 52083 18.95$ Materials - Eyewash Install - Wells No. 2 & No. 4 Water Utility
Menards 52109 110.91$ Materials - Eyewash Install - Wells No. 2 & No. 4 Water Utility
Menards 52160 11.88$ Materials - Eyewash Install - Wells No. 2 & No. 4 Water Utility
Menards 52177 30.96$ Materials - Eyewash Install - Wells No. 2 & No. 4 Water Utility
Menards 52527 12.86$ Restroom Repair Supplies (PPP)Parks Dept
Menards 52541 156.19$ Fire Department Supplies Fire Dept
Minnesota Cleaning Services Inc 1224HH01 605.00$ February Cleaning Services Gen Gov't Bldgs
Minnesota Cleaning Services Inc 1224HH02 100.00$ February Cleaning Services - Hanifl Parks Dept
Minnesota Cleaning Services Inc 1224HH02 741.00$ February Cleaning Services - PW Facility Public Works
Minnesota Cleaning Services Inc 1224HH02 450.00$ February Cleaning Services Fire Dept
Minnesota Cleaning Services Inc 1224HH03 247.00$ February Cleaning Services - Rice Lake Room Gen Gov't Bldgs
Minnesota Department of Health C-8412 23.00$ Water Operator Renewal - Maas Water Utility
Minnesota Pollution Control Agency SC-77009723 23.00$ Wastewater Certification Renewal - Nelson Sewer Utility
Minnesota Pollution Control Agency Registration 195.00$ Wastewater Pump Workshop - Fox Sewer Utility
Minnesota Pollution Control Agency Registration 195.00$ Wastewater Pump Workshop - Klein Sewer Utility
Minnesota Pollution Control Agency Registration 195.00$ Wastewater Pump Workshop - Smith Sewer Utility
Minnesota Pollution Control Agency Registration 195.00$ Wastewater Pump Workshop - Souffront Sewer Utility
Minnesota Shade Tree Shore Course Registration 280.00$ Shade Tree Short Course - Klein Parks Dept
Minnesota State Fire Chiefs Association 8983 235.00$ 2025 FOTOS Conference Registration - Hoernemann Fire Dept
Olson's Sewer Service Inc 105497 5,536.14$ Watermain Repairs - 4566 159th Street Water Utility
Press Publications 827068 51.42$ City Council Meeting Interactive Technology Notice Ordinances/Proceedings
Press Publications 827069 51.42$ City Council Meeting Interactive Technology Notice Ordinances/Proceedings
Press Publications 827070 51.42$ City Council Meeting Interactive Technology Notice Ordinances/Proceedings
Press Publications 827071 58.76$ Board of Zoning Public Hearing Notice Ordinances/Proceedings
Press Publications 827072 58.76$ Planning Commission Hearing Notice Ordinances/Proceedings
Press Publications 828174 73.45$ Board of Appeal and Equalization Notice Ordinances/Proceedings
Press Publications 828175 51.42$ Planning Commission Public Hearing Notice Ordinances/Proceedings
Ricoh USA, Inc 5071019167 106.95$ Overage Charges (Color)Public Works
Ricoh USA, Inc 5071019167 15.66$ Overage Charges (B & W)Public Works
Sensible Land Use Coalition 3200 58.00$ Meeting Registration - Juba Planning & Zoning
Sensible Land Use Coalition 3200 58.00$ Meeting Registration - Denaway Parks Dept
Sensible Land Use Coalition 3200 58.00$ Meeting Registration - Brown Community Development
Siebenaler, Madison CLAIM 130.49$ Cold Weather Gear Street Dept
SOS Office Furniture 42561 316.80$ HFD Station Remodel - Storage Cabinet Fire Dept
TASC IN3351297 50.00$ March Cobra Administration Fee Finance Dept
Page 1
City of Hugo Claims
March 17, 2025 G. 1
Vendor Invoice Amount Description Department
TASC IN3351297 100.00$ Cobra Administration Annual Fee Finance Dept
Terry's Repair Co 8171 120.00$ Parts - Unit #116-18 Street Dept
Terry's Repair Co 8172 120.00$ Parts - Unit #111-16 Building Inspections
T-Mobile 870254054 473.11$ Cellular Phone Charges Various
T-Mobile 870254054 21.97$ Tower No. 4/Well No. 6 Cradlepoint Water Utility
T-Mobile 870254054 21.97$ Rice Lake Centre Cradlepoint Administration
T-Mobile 870254054 40.25$ Hanifl Cradlepoint Parks Dept
T-Mobile 870254054 169.99$ Equipment Charge Administration
T-Mobile 870254054 339.98$ Equipment Charge Public Works
Toshiba Financial Services 5033267844 148.74$ March Copier Lease Payment Fire Dept
Toshiba Financial Services 5033267844 8.62$ Overage Charges (Color) Fire Dept
Toshiba Financial Services 5033267844 0.89$ Overage Charges (B & W) Fire Dept
Tri-State Bobcat A44790 303.12$ Parts - Unit #304-O Street Dept
UniFirst Corporation 1410122030 162.05$ Uniforms, Supplies & Floor Mat Services (PW) Public Works
UniFirst Corporation 1410123728 10.55$ Restroom Supplies & Floor Mat Services (CH) Gen Gov't Bldgs
UniFirst Corporation 1410123945 141.91$ Uniforms, Supplies & Floor Mat Services (PW) Public Works
Verizon Wireless 6106792579 23.42$ Cellular Phone Charges Public Works
Verizon Wireless 6106792580 116.92$ Cellular Phone Charges Fire Dept
Verizon Wireless 6106792580 802.44$ iPads (3) Fire Dept
Walser Polar Chevrolet 101909 61.66$ Parts - Unit #116-18 Street Dept
Water Conservation Service Inc 14702 400.10$ Watermain Leak Locates (159th Street) Water Utility
39,507.39$ Total Claims for March 17, 2025
Page 2
MEMO
To: Bryan Bear, City Administrator
From: Jim Compton, Jr., Fire Chief
Date: 3/4/2025
Subject: Purchase of Taylor’d Series 12 Training Prop
________________________________________________________________________________________
Over the last several years the Hugo Fire Department training staff has been arranging inhouse and onsite
training. This allows the fire department to focus on skills that pertain to our departments needs and to keep our
firefighters and apparatus in the City of Hugo in the event of an emergency. Assistant Chief Colin Emans has
done some research on training props that would fit the need of the department and has proposed that we
purchase a Taylor’s Series 12 training prop. The Series 12 includes training on forceable entry, ground level
window operations, adjustable pitched roof operations, second-story window operations, roof hatch, confined
space, hose management, mayday, garage door simulation, wall breaching training, etc. Taylor’d Systems LLC
is a single source manufacture of this type of training prop.
This training prop has not been included in the fire department budget, so with help of multiple donation sources
we can make this purchase possible. I have written donation request letters to many charitable gambling
associations in and around the Hugo area to ask for help with this project. The Hugo Firefighters Relief
Association has committed $40,000, the Hugo American Legion has donated $1,500, and the Bayport
American Legion has donated $5,000 to this project to date. The City of Hugo has a fire department donation
account that is earmarked for training and equipment that largely is funded by charitable gambling funds. I
intend to use donations to cover the entire purchase of this training prop in the amount of $61,800 which
includes delivery.
It is my recommendation that we move forward with this project as proposed and purchase the Taylor’d Series
12 training prop from Taylor’d Systems LLC in the amount of $61,800.00 from the City of Hugo Fire Department
Donations Account.
Please place this on the March 17, 2025, City Council agenda for consideration.
City of Hugo Fire Department
5323 140th Street North
Hugo, Minnesota 55038
PH: (651) 762-6362 FAX: (651) 429-3212
Sales@Taylord.com
509.919.2527
12802 E. Indiana Ave
Spokane Valey, WA 99216 Taylor'd System , LLC
Taylor’d Prop:
A one-of-a-kind training device that allows fire staVons to have a compact and mobile training
device on site. The device has a total footprint of 12’ x 8’ x 8’6”.
The Taylor’d Prop includes the following training apparatuses:
•Forcible entry door
o Inner swing
o Outer swing
•Ground level window
o Rebar cu‘ng
o Sash breaking
o VenVlaVon
o Denver Drill
•Adjustable pitch roof
o Five pitch variaVons
o Roof venVlaVon
•Second-story
o Ladder work
o Bailout window
o High point rescue
•Roof hatch training
o Ceiling venVlaVon
o Tripod work
o Through-the-floor
rescue
•Confined Space
o Entanglement
•Hose management
•Mayday training
•Garage door simulaVon
•Wall breach
•Staircase (upgrade)
Taylor’d Systems, LLC 12802 E. Indiana Avenue Sales@taylord.com
Spokane Valley, WA 99216 509-919-2527
Date Quote Number
Customer Name
Delivery Address
City, State, Zip
Email
Phone Number
Thank you for allowing Taylor'd Systems, LLC to help with your on-site training. The following serves as
a quote, valid for 30 days. The current estimated lead time is 8-10 months from order deposit. Lead times
are confirmed at the time of first deposit.
Quantity: Taylor’d Prop – Series 12________________________________________$
•Forcible entry doors (inner and outer swing)
•Adjustable pitch roof
o 8’ wide set (Roof receiver and roof slide)
o Extension arms for flat roof
•Ground level window (Rebar, sash, and ventilation)
o Denver drill insert
•2nd Story bailout window
o 2 vertical bars and 1 horizontal bar to change window dimensions
o D-ring for tie off
•Wall breach and garage door simulation receivers
o Holds a framed wall
o Holds 2 sheets of OSB or like material
•30” x 30” man hatch
•Confined space and entanglement
o Two wall sets (2 floor and 2 on ceiling catches)
o Floors predrilled with zerks
•Safety rails and chain
•Wheel set and manual crank jack
o 4 pivoting casters with pivot locks
o Pull bar
•Ladder to 2nd story
•Exterior painted with a grey DTM paint
•Floors coated with anti-slip coating
•Traction tape on walkable surfaces
57,800.00
Hugo Fire Dept. - Colin Emans
Hugo, MN 55038
CEmans@ci.hugo.mn.us
240424CP02-ER241115
651.755.2056
1
11/15/24
Taylor’d Systems, LLC 12802 E. Indiana Avenue Sales@taylord.com
Spokane Valley, WA 99216 509-919-2527
Optional Upgrades
Quantity: 12’ wide roof set upgrade from 8’ $
Staircase with 90 degree turn that interchanges with roof prop $
22’ Hydraulic tilt trailer equipped with winch $
Delivery $
•Note: This is an estimate based on current transportation cost. Official cost will be sent closer to
ship date.
Total Prop Quote $
(Sales tax excluded)
Prop Clarifications:
•Price does not include the cost of equipment for offload. Forklift needs to have minimum 6’ long
forks and be capable of lifting 8,000 lbs at 4’ center.
•The customer is responsible for any local laws or ordinances pertaining to the Taylor’d Prop.
•To secure an order, half down is required. The remaining half is due before the order ships.
•Delivered size: 12’6” L x 8' W x 8’9" H, area needed for training 17' L x 14' W X 15'9" H.
Approximate weight 4,000 lbs.
•Sales tax is excluded. Customer to provide a tax-exempt certificate or tax will be added.
I agree to the above pricing and clarifications:
Signature:________________________________________________
Print Name:______________________________________________
Date:___________________________________________________
975.00 each
13,500.00 each
19,800.00 each
4,000.00
61,800.00
0
0
0
Sales@Taylord.com
509.919.2527
12802 E Indiana Avenue
Spokane Valley, WA 99216 Taylor'd Systems, LLC
Buyer understands that the intended use of Taylor’d System's (hereafter “Seller”) goods
involves risks and dangers which include, without limitation, the potential for serious bodily
injury, disability, paralysis and loss of life, loss of or damage to equipment/property, exposure
to extreme conditions and circumstances, accidents, inadequate safety measures, participants of
varying skill levels, and other undefined risks and dangers which may not be readily
foreseeable or are, or otherwise may be, presently unknown. Buyer understands and expressly
assumes all such risks and responsibility for any damages, liabilities, losses, or expenses,
which directly or indirectly arise from the inherently dangerous nature of Buyer’s fire training
or related activities, and/or the use of the goods identified within the attached quote or
purchase order. Buyer hereby releases, waives, and covenants not to sue Seller for claims or
liability related to Buyer’s use of the Seller’s goods.
Further, by accepting the quote attached hereto, or by submitting a purchase order for the same,
Buyer agrees to indemnify, defend and hold Seller harmless from any liability, claims, demands,
and damages resulting from personal injury and/or property damage to third parties, of any kind
or nature which may arise out of, result from, or relate to Buyer’s or any other party’s use of the
goods in the attached quote or purchase order. Buyer specifically agrees to indemnify, defend
and hold Seller and its officers, directors, partners, members, agents, employees, affiliates,
(collectively “Seller’s Indemnified Parties”) harmless from and against any and all
liabilities, claims, damages, costs, expenses, suits or judgments paid or incurred by any
of Seller’s Indemnified Parties arising from or related to the purchase of Seller’s Props and/or
the goods identified within the attached quote or purchase order. Buyer shall not be obligated to
defend or indemnify Seller for claims arising out of the sole negligence or willful misconduct of
the Seller or its agents or employees.
The undersigned certifies that the obligations herein were mutually negotiated and agreed to.
Buyer’s Signature: ____________________________
Buyer’s Printed Name:_________________________
Date:________________________________________
Taylor’d Prop Features:
Taylord.com
Forcible Entry Doors
Adjustable Pitch Roof
Ground Level Window
Denver Drill Insert
Rebar Cutting
2nd Story Bailout Window
Wall Breach
Garage Door Cutting
Man Hatch
Ceiling Ventilation
Confined Space - Entanglement
Hose Management
Roof Access Ladder
Mobile & Compact
Safety Railing & Chain
(509) 919-2527
*Fits in a
parking spaceSeries 12
Wall Breach Bailout Forcible Entry
Window Training Adjustable Roof
22' Tilt Trailer 90º Staircase12' Roof
Access Ladder
Man Hatch Denver DrillEntanglement
Optional Upgrades:
Prop Series:
Series 40
Series 12
Series 20
Series 40+
Taylord.com
(509) 919-2527
Series 20
Series 40+
*Illustrations presented
without walls for an interior
perspective.
*Certain components of the
SCBA are not included.
Mailing: Sales@Taylord.com Taylor'd Systems, LLC
12802 E Indiana 509.919.2527
Spokane Valley, WA 99216
Taylor’d Systems is the sole source producer of the Taylor’d Prop. The Taylor’d Prop is a patent pending
fire training apparatus with mulƟple training features.
A one-of-a-kind training device that allows fire staƟons to have compact and mobile training device onsite.
The Prop has a total footprint of 12’ x 8’ x 8’6”.
The Taylor’d Prop includes the following training apparatuses:
Forcible entry door
o Inner swing
o Outer swing
Ground level window
o Rebar cuƫng
o Sash breaking
o VenƟlaƟon
o Denver Drill
Adjustable pitch roof
o Five pitch variaƟons
o Roof venƟlaƟon
Second-story
o Ladder work
o Bailout window
o High point rescue
Roof hatch training
o Ceiling venƟlaƟons
o Tripod work
o Through-the-floor rescue
Confined Space
o Entanglement
Hose management
Mayday training
Garage door simulaƟon
Wall breach
Staircase (upgrade)
We look forward to working with you,
Taylor Rowan - Owner
taylor@taylord.com
Office: (509) 919-2527
CITY OF HUGO
CITY COUNCIL AGENDA REPORT
TO: Bryan Bear, City Administrator
FROM: Rick Kieffer, Public Works Parks Lead Worker
SUBJECT: Purchase of 2025 Ferris Zero Turn Mower
DATE: For the City Council Meeting of March 17, 2025
BACKGROUND
In 2024 Council approved the hiring of seven seasonal employees to maintain City
parks and public facilities. Public Works found that with the expanding city park system,
adding to the seasonal work force, and full-time employees cutting grass, we are lacking
one mower. The staff is recommending adding a Ferris zero turn mower with an EZ
dump hopper to the fleet.
Staff have compared both Toro and Ferris mowers and would like to proceed in the
purchase of the Ferris. The mower listed on the quote from L.T.G. Power Equipment
has been reviewed with the Finance Department and money is included in the 2025 CIP
budget to cover this purchase.
Public Works staff are seeking Council authorization for the purchase of a new mower.
If approved by the City Council, this mower would be purchased using the Mn/DOT
Cooperative Purchasing Venture (CPV) contract assuring that the City of Hugo will
receive the best price available while providing us with the necessary options to choose
from.
DESIRED ACTION
Staff recommends the City Council authorize the purchase of a Ferris ISX3300 60” zero
turn mower with EZ dump hopper as outlined in the quote from L.T.G. Power Equipment
in the amount of $22,857.00.
14669 Fitzgerald Avenue North, Hugo, MN 55038 • (651) 762‐6300 • www.ci.hugo.mn.us
TO: Honorable Mayor Tom Weidt and Members of the City Council
FROM: Dave Jensen, Deputy Chief
SUBJECT: Identify and Approve Expired Fire Department Gear as Surplus Equipment
DATE: For the City Council Meeting of March 17, 2025
DESIRED COUNCIL ACTION
Identify and approve expired gear, expired helmets and expired structure boots as surplus equipment eligible for
donation.
BACKGROUND
The Hugo Fire Department has 16 structure fire jackets, 21 structure fire pants, 29 sets of wildland gear (coat and pant),
15 helmets and 19 pairs of structure fire boots that no longer meet industry standards for fire departments in the
United States and thus have no resale value. The National Fire Protection Agency (NFPA) requires that structural
turnout gear be retired when the garment is beyond repair, or is no longer able to pass a NFPA advanced inspection, or
is ten years past the date of manufacture. All the above‐mentioned gear meets one of the above requirements for
retirement.
NFPA standards require the above‐mentioned gear to be retired and neither the Hugo Fire Department, nor any other
City Department has any use for the expired gear. With the gear no longer meeting industry standards in the United
States, it also has no resale value. The Fire Department would like to be able to donate their expired gear to a nonprofit
that is able to send the turnout gear and helmets to impoverished countries around the world where it would be used
by firefighters who cannot afford turnout gear and in countries that do not have NFPA standards. All expenses
associated with the transport and shipping of surplus equipment is required to be covered by the nonprofit
organization. In order for the Hugo Fire Department to put their expired gear out for donation, City Council needs to
declare the gear surplus.
If Council declares the gear as surplus equipment eligible for donation, the next step in the process would be to
advertise the surplus equipment on the City’s website. Interested nonprofit organizations, who meet the requirements,
would then be able to submit a Surplus Equipment Form stating their desire to receive the surplus equipment. Once
the advertising period closes, staff would review the forms for eligibility and bring back a recommendation to the City
Council to approve the donation of surplus equipment to the eligible nonprofit organization.
RECOMMENDATION
Staff recommends that the City Council identify and approve 16 expired structure fire jackets, 21 expired structure fire
pants, 29 sets of expired wildland gear (coat and pant), 15 expired helmets and 19 pairs of expired structure fire boots
as surplus equipment eligible for donation.
Agenda Number: G.6
CITY OF HUGO
PLANNING AND ZONING
APPLICATION STAFF REPORT
TO: Bryan Bear, City Administrator
FROM: Max Gort, Associate Planner
SUBJECT: Kelly and Abraao Franco – Encroachment agreement to allow a fence within a
drainage and utility easement on property located at 16168 Empress Avenue
North.
DATE: March 12, 2025 for the City Council meeting of March 17, 2025
ZONING: Planned Unit Development (PUD)
LAND USE: Low Density Residential (LD)
60-DAY REVIEW DEADLINE: May 11, 2025
1. DESCRIPTION OF REQUEST:
The applicant has requested an encroachment agreement to allow construction of a fence within a
drainage and utility easement on property located at 16168 Empress Avenue North. The Senior
Engineering Technician has reviewed the location of the fence and is comfortable with the
request.
2. CONCLUSION/RECOMMENDATION:
Staff has reviewed the request and recommends that the City Council approve the encroachment
agreement for the property located at 16168 Empress Avenue North.
ATTACHMENTS:
1. Location Map
2. Encroachment Agreement Resolution
3. Encroachment Agreement
4. Site Plan
RESOLUTION 2024-67
APPROVING AN ENCROACHMENT AGREEMENT TO ALLOW
CONSTRUCTION OF A FENCE WITHIN A DRAINAGE AND UTILITY
EASEMENT ON THE PROPERTY LOCATED AT 16168 EMPRESS AVENUE
NORTH
WHEREAS, an application has been filed by Kelly and Abraao Franco that requests
approval of an encroachment agreement to allow construction of a fence within a drainage
and utility easement on the property located at 16168 Empress Avenue North, legally
described as follows;
Lot 8, Block 1, Oneka Place 4th Addition, Washington County, Minnesota.
WHEREAS, the City Council has fully considered the request for the encroachment
agreement.
NOW, THEREFORE, BE IT HEREBY RESOLVED BY THE CITY COUNCIL OF THE
CITY OF HUGO, MINNESOTA, that it should and hereby does approve the encroachment
agreement on property located at 16168 Empress Avenue North.
ADOPTED by the City Council this 17th day of March, 2025.
________________________________________
Tom Weidt, Mayor
ATTEST:
_________________________________
Michele Lindau, City Clerk
ENCROACHMENT AGREEMENT
THIS AGREEMENT is made this 17th day of March, 2025 by and between the CITY OF
HUGO, a Minnesota municipality (hereinafter “City”) and, Kelly Franco and Abraao Franco, a
married couple, (hereinafter “Owner”), and their successors in title.
WHEREAS, the City has an easement for drainage and utility purposes (the “Easement”)
along the northerly, westerly, easterly, and southerly portion of the Owner’s property, which is
legally described as:
Lot 8, Block 1, Oneka Place 4th Addition, Washington County, Minnesota; and,
WHEREAS, Owner is desirous of constructing a fence partially within the easement area;
and,
WHERAS, the City will permit the placement of a fence in the area described herein subject
to the terms and conditions hereof.
NOW, THEREFORE, in consideration of the premises and for good and valuable
consideration, the receipt of which is acknowledged, the City will permit the encroachment on its
easement as set forth herein and subject to the conditions set forth below:
1. Owner and their successors in title may install and maintain a fence within the
Easement, and the fence shall be constructed in accordance with the plans on file with the City of
Hugo.
2. No plantings, trees, permanent improvements or structures other than the fence may
be maintained or placed in the easement area.
3. Owner shall maintain the fence in good repair and shall not permit it to be expanded,
lengthened or to impair the City’s easement or its rights thereunder in any respect.
4. The encroachment granted to Owner herein is subject to the existing easement rights
of the City as granted in various easements.
5. The City will notify Owner if it requires removal or relocation of the fence or any part
of it. Thereafter, Owner shall remove the fence according to the direction of the City and if Owner
fails to do so, the City may enter upon the land and remove as much of the fence as required and cast
it upon the adjoining lands. In such an event, the City shall not be liable to Owner for any costs, loss
or damage whatsoever, and may assess the property for all of its costs incurred in removing the
fence, and Owner waive all formalities, requirements and defenses arising from or relating to
Minnesota Statutes Section 429 relating to or arising from the work done by the City.
6. To the fullest extent permitted by law, Owner agrees to release, defend, protect,
indemnify, save and hold harmless the City, its agents, directors, employees, shareholders and
contractors against any and all claims, costs and liabilities, including the costs of defense for
damages, injury or death arising from or in any way connected to the installation, maintenance,
repair, removal and/or presence of the fence, regardless of whether such harm is to Owner, the City,
the employees or officers, guests or invitees of either or any other person or entity, except Owner
shall not be liable under this paragraph for loss or damage to the extent resulting from the negligen ce
of the indemnified parties.
7. The permission granted herein is limited exclusively to the proposed fence within the
specified portion of the easement area of the City’s Easement. Owner shall not alter the grade or
permit such alteration anywhere upon the land upon which the City has reserved its easement rights
without proper express written consent of the City.
8. Owner shall, at all times, use their best efforts to conduct all of their activities on said
Easement in such a manner as to not interfere with or impede the operation of the City’s Easement
and related activities in any manner whatsoever, and shall follow the direction of the City.
9. This Agreement shall run with the land and inure to the benefit and be binding upon
the parties hereto, their heirs, successors and assigns.
10. Owner shall be responsible for the costs of recording this Agreement with the
Washington County Recorder.
WHEREUPON, the parties have set their hands this day of , 2025.
CITY OF HUGO
By By
Tom Weidt, Mayor Michele Lindau, City Clerk
STATE OF MINNESOTA )
) ss.
COUNTY OF WASHINGTON)
On this _____ day of __________________, 2025, before me, a Notary Public, personally
appeared TOM WEIDT and MICHELE LINDAU, of the City of Hugo, a Minnesota municipality within
the State of Minnesota, and that said instrument was signed on behalf of the City of Hugo by the authority
of the City Council of the City of Hugo, and TOM WEIDT and MICHELE LINDAU acknowledge said
instrument to be the free act and deed of said City of Hugo.
__________________________________________
Notary Public
_____________________________________
Kelly Franco, Owner
_____________________________________
Abraao Franco, Owner
STATE OF MINNESOTA )
) ss. (Individual Notary)
COUNTY OF WASHINGTON)
On this _____ day of __________________, 2025, before me, a Notary Public, personally
appeared Kelly Franco and Abraao Franco, a married couple, who signed the foregoing instrument and
acknowledged said instrument to be their free act and deed.
__________________________________________
Notary Public
THIS INSTRUMENT DRAFTED BY:
David K. Snyder
Johnson & Turner, P.A.
56 East Broadway Avenue, Suite 206
Forest Lake, MN 55025
(651) 464-7292
RESOLUTION 2025-
CITY OF HUGO
RESOLUTION APPROVING THE STATE OF MINNESOTA DEPARTMENT OF
TRANSPORTATION AND WASHINGTON COUNTY AND CITY OF HUGO
COOPERATIVE CONSTRUCTION AGREEMENT
IT IS RESOLVED that the City of Hugo enter into MnDOT Agreement No. 1058084 with the
State of Minnesota, Department of Transportation for the following purposes:
To provide for routine maintenance by the City upon, along and adjacent to Trunk Highway 61,
the limits which are defined in said Agreement.
IT IS FURTHER RESOLVED that the Mayor and the City Administrator are authorized to
execute the Agreement and any amendments to the Agreement.
ADOPTED by the City Council this 17th day of March 2025.
________________________________________
Tom Weidt, Mayor
ATTEST:
_________________________________
Michele Lindau, City Clerk
CERTIFICATION
I certify that the above Resolution is an accurate copy of the Resolution adopted by the Council
of the City of Hugo at an authorized meeting held on the 17th day of March 2025, as shown by
the minutes of the meeting in my possession.
Subscribed and sworn to before me this
________ day of _________________, 20__
Notary Public ________________________
My Commission Expires _______________
____________________________________
(Signature)
____________________________________
(Type or Print Name)
____________________________________
(Title)
MnDOT Contract: 1058084
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City-County Payable Standard with Signal
STATE OF MINNESOTA
DEPARTMENT OF TRANSPORTATION
AND
WASHINGTON COUNTY
AND
CITY OF HUGO
COOPERATIVE CONSTRUCTION
AGREEMENT
State Project Number: 8206-55
Trunk Highway Number: 61=001
State Aid Project Number: 082-010-004
State Aid Project Number: 224-010-003
County Project Number: 2025-41410805
Signal System A ID: 1736327
Signal System B ID: 1736370
Original Amount Encumbered
$1,077,209.32
This Agreement is between the State of Minnesota, acting through its Commissioner of Transportation ("State"),
Washington County, acting through its Board of Commissioners ("County"), and the City of Hugo, acting through its
City Council ("City").
Recitals
1. The County will perform grading, bituminous mill and surfacing, ADA improvements, and signal revisions
construction and other associated construction upon, along, and adjacent to Trunk Highway (TH) 61 from
140th Street N (County State Aid Highway [CSAH] 8) to Frenchman Road (CSAH 8) according to
County-prepared plans, specifications, and special provisions designated by the County as Project
Number 2025-41410805 and State Aid Project (SAP) 082-010-004, by the City as SAP 224-010-003, and by
the State as State Project (SP) 8206-55 (TH 61=001) ("Project"); and
2. The County requests the State participate in the costs of the grading, bituminous mill and surfacing, ADA
improvements, and signal revisions construction and the State is willing to participate in the costs of said
construction and associated construction engineering; and
3. The State requests that the County include in its project drainage construction on TH 61 at 141st Street
North and the State will participate in the costs of said construction and associated construction
engineering; and
4. Minnesota Statutes § 161.20, subdivision 2 authorizes the Commissioner of Transportation to make
arrangements with and cooperate with any governmental authority for the purposes of constructing,
maintaining, and improving the trunk highway system.
Agreement
1. Term of Agreement; Survival of Terms; Plans; Incorporation of Exhibits
1.1. Effective Date. This Agreement will be effective on the date the State obtains all signatures required by
Minnesota Statutes § 16C.05, subdivision 2.
1.2. Expiration Date. This Agreement will expire when all obligations have been satisfactorily fulfilled.
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1.3. Survival of Terms. All clauses which impose obligations continuing in their nature and which must survive
in order to give effect to their meaning will survive the expiration or termination of this Agreement,
including, without limitation, the following clauses: 2.4. State Ownership of Improvements;
5. Maintenance by the City; 11. Liability; Worker Compensation Claims; Insurance; 14. State Audits;
15. Government Data Practices; 16. Governing Law; Jurisdiction; Venue; and 18. Force Majeure. The terms
and conditions set forth in Article 6. Signal Systems and EVP Systems Operation and Maintenance will
survive the expiration of this Agreement, but may be terminated by another agreement between the
parties.
1.4. Plans, Specifications, and Special Provisions. State Aid-approved County plans, specifications, and special
provisions designated by the County as State Aid Project (SAP) 082-010-004, by the City as
SAP 224 010 003, and by the State as State Project (SP) 8206-55 (TH 61=001) are on file in the office of the
County's Engineer and incorporated into this Agreement by reference (Project Plans).
1.5. Exhibits. The Preliminary Schedule "I" is attached and incorporated into this Agreement.
2. Right-of-Way Use
2.1. Limited Right to Occupy. The State grants to the County (and its contractors and consultants) the right to
occupy Trunk Highway Right-of-Way as necessary to perform the work described in the Project Plans. This
right is limited to the purpose of constructing the Project, and administering such construction, and may
be revoked by the State at any time, with or without cause. Cause for revoking this right of occupancy
includes, but is not limited to, breaching the terms of this or any other agreement (relevant to this Project)
with the State, failing to provide adequate traffic control or other safety measures, failing to perform the
construction properly and in a timely manner, and failing to observe applicable environmental laws or
terms of applicable permits. The State will have no liability to the County (or its contractors or consultants)
for revoking this right of occupancy.
2.2. State Access; Suspension of Work; Remedial Measures. The State's District Engineer or assigned
representative retains the right to enter and inspect the Trunk Highway Right-of-Way (including the
construction being performed on such right-of-way) at any time and without notice to the County or its
contractor. If the State determines (in its sole discretion) that the construction is not being performed in a
proper or timely manner, or that environmental laws (or the terms of permits) are not being complied
with, or that traffic control or other necessary safety measures are not being properly implemented, then
the State may notify and require the County (and its contractors and consultants) to suspend their
operations until the County (and its contractors and consultants) take all necessary actions to rectify the
situation to the satisfaction of the State. The State will have no liability to the County (or its contractors or
consultants) for exercising or failing to exercise its rights under this provision.
2.3. Traffic Control; Worker Safety. While the County (and its contractors and consultants) are occupying the
State's Right-of-Way, they must comply with the approved traffic control plan, and with applicable
provisions of the Work Zone Field Handbook
(http://www.dot.state.mn.us/trafficeng/workzone/index.html). All County, contractor, and consultant
personnel occupying the State's Right-of-Way must be provided with required reflective clothing and hats.
2.4. State Ownership of Improvements. The State will retain ownership of its Trunk Highway Right-of-Way,
including any improvements made to such right-of-way under this Agreement, unless otherwise noted.
The warranties and guarantees made by the County's contractor with respect to such improvements (if
any) will flow to the State. The County will assist the State, as necessary, to enforce such warranties and
guarantees, and to obtain recovery from the County's consultants, and contractor (including its sureties)
for non-performance of contract work, for design errors and omissions, and for defects in materials and
workmanship. Upon request of the State, the County will undertake such actions as are reasonably
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necessary to transfer or assign contract rights to the State and to permit subrogation by the State with
respect to claims against the County's consultants and contractors.
2.5. Utility Relocation. The State authorizes the County to issue Notices and Orders for utility relocation in
accordance with Minnesota Statutes §161.45 and Minnesota Rules Part 8810.3100 through 8810.3600.
3. Contract Award and Construction
3.1. Bids and Award. The County will receive bids and award a construction contract to the lowest responsible
bidder (or best value proposer), subject to concurrence by the State in that award, according to the Project
Plans. The contract construction will be performed according to the Project Plans.
3.2. Bid Documents Furnished by the County. The County will, within seven days of opening bids for the
construction contract, submit to the State's State Aid Agreements Engineer a copy of the low bid and an
abstract of all bids together with the County's request for concurrence by the State in the award of the
construction contract. The County will not award the construction contract until the State advises the
County in writing of its concurrence.
3.3. Rejection of Bids. The County may reject and the State may require the County to reject any or all bids for
the construction contract. The party rejecting or requiring the rejection of bids must provide the other
party written notice of that rejection or requirement for rejection no later than 30 days after opening bids.
Upon the rejection of all bids, a party may request, in writing, that the bidding process be repeated. Upon
the other party's written approval of such request, the County will repeat the bidding process in a
reasonable period of time, without cost or expense to the State.
3.4. Direction, Supervision, and Inspection of Construction
A. The contract construction will be under the direction of the County and under the supervision of a
registered professional engineer; however, the State participation construction covered under this
Agreement will be open to inspection by the State District Engineer's authorized representatives. The
County will give the State Aid Agreements Engineer at Roseville five days' notice of its intention to start
the contract construction.
B. Responsibility for the control of materials for the contract construction will be on the County and its
contractor and will be carried out according to Specifications No. 1601 through and including No. 1609
in the State's current Standard Specifications for Construction.
3.5. Contaminated Soils and Groundwater within the State's Cost Participation Limits
A. 24 Hour Notification. The County will notify the State District Engineer's authorized representative a
minimum of 24 hours prior to the contractor beginning the excavation and removal of any
contaminated soils that have been identified within the Project limits.
B. Immediate Notification. The County will notify the State District Engineer's authorized representative
immediately upon the contractor encountering contaminated soils and/or groundwater in areas that
are within the Project limits. The County will confer with the State as to the handling, disposal, and any
other issues related to contaminated materials found on State Right-of-Way or import of materials
onto State Right-of-Way.
C. Environmental Consultant. The County will provide for an Environmental Consultant to be on site to
observe and document the excavation, handling and disposal of contaminated soils that have been
identified within the Project limits. If the contractor encounters contaminated materials in areas not
previously identified and upon notification by the County to the State, the County hired Environmental
Consultant will be provided to collect and analyze soil and/or groundwater samples to determine
contaminant levels, work with the landfill for disposal of the soil waste, and provide oversight of any
MnDOT Contract: 1058084
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City-County Payable Standard with Signal
soil and groundwater handling and disposal. The County will not allow the contractor to excavate any
contaminated soil unless the Environmental Consultant is present.
3.6. Completion of Construction. The County will cause the contract construction to be started and completed
according to the time schedule in the construction contract special provisions. The completion date for the
contract construction may be extended, by an exchange of letters between the appropriate County official
and the State District Engineer's authorized representative, for unavoidable delays encountered in the
performance of the contract construction.
3.7. Plan Changes. The State will not participate in the cost of any contract construction that is in addition to
the State participation construction covered under this Agreement unless the following conditions have
been met:
A. The necessary State funds have been encumbered.
B. All changes in the Project Plans and all addenda, change orders, supplemental agreements, and work
orders entered into by the County and its contractor for State participation construction are approved
in writing by the State District Engineer's authorized representative.
3.8. Compliance with Laws, Ordinances, and Regulations. The County will comply and cause its contractor to
comply with all Federal, State, and Local laws, and all applicable ordinances and regulations. With respect
only to that portion of work performed on the State's Trunk Highway Right-of-Way, the County will not
require the contractor to follow local ordinances or to obtain local permits.
4. Right-of-Way; Easements; Permits
4.1. The County will obtain all rights-of-way, easements, construction permits, and any other permits and
sanctions that may be required in connection with the local and trunk highway portions of the contract
construction. Before payment by the State, the County will furnish the State with certified copies of the
documents for rights-of-way and easements, construction permits, and other permits and sanctions
required for State participation construction covered under this Agreement.
4.2. The County will convey to the State by quit claim deed, all newly acquired rights needed for the continuing
operation and maintenance of the Trunk Highway, if any, upon completion of the Project, at no cost or
expense to the State.
4.3. The County will comply with Minnesota Statutes § 216D.04, subdivision 1(a), for identification, notification,
design meetings, and depiction of utilities affected by the contract construction.
4.4. The City will submit to the State's Utility Engineer an original permit application for all utilities owned by
the City to be constructed upon and within the Trunk Highway Right-of-Way. Applications for permits will
be made on State form "Application for Utility Permit on Trunk Highway Right-of-Way" (Form 2525).
5. Maintenance by the City
Upon completion of the Project, the City will provide the following without cost or expense to the State:
5.1. Municipal Utilities. Maintenance of any municipal-owned utilities construction, without cost or expense to
the State.
5.2. Sidewalks. Maintenance of any sidewalk construction, including stamped and colored concrete sidewalk (if
any) and pedestrian ramps. Maintenance includes, but is not limited to, snow, ice and debris removal,
patching, crack repair, panel replacement, cross-street pedestrian crosswalk markings, vegetation control
of boulevards (if any), and any other maintenance activities necessary to perpetuate the sidewalks in a
safe, useable, and aesthetically acceptable condition.
MnDOT Contract: 1058084
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City-County Payable Standard with Signal
5.3. Additional Drainage. No party to this Agreement will drain any additional drainage volume into the storm
sewer facilities constructed under the construction contract that was not included in the drainage for
which the storm sewer facilities were designed, without first obtaining written permission to do so from
the other party.
6. Signal Systems and EVP Systems Operation and Maintenance
Operation and maintenance responsibilities will be as follows for the following Signal Systems and Emergency
Vehicle Preemption (EVP) Systems and for the Interconnect on TH 61 from 140th Street N/Egg Lake Road N to
Frenchman Road:
• Signal System A
System ID 1736327
TH 61 at CSAH 8 (Frenchman Road)
• Signal System B
System ID 1736370
TH 61 at 140th Street N and CSAH 8 (Egg Lake Road N)
6.1. County and City Responsibilities
A. Power. The County will be responsible for the hook-up cost and application to secure an adequate
power supply to the service pad(s) or pole(s). The City will pay all monthly electrical service expenses
necessary to operate the Signal Systems, EVP Systems, and Interconnect.
B. Minor Signal System Maintenance. The County and the City, as specified below, will provide for the
following without cost to the State.
i. The County will maintain the signal pole mounted LED luminaires, including replacing the
luminaires when necessary. The LED luminaire must be replaced when it fails or when light levels
drop below recommended AASHTO levels for the installation.
ii. The County will replace the Signal System(s) LED indications. Replacing LED indications consists of
replacing each LED indication when it reaches end of life per the MnDOT Traffic Engineering
Manual or fails or no longer meets Institute of Traffic Engineers (ITE) standards for light output.
iii. The County will clean the Signal Systems' controller cabinet and service cabinet exteriors.
iv. The County will clean the Signal Systems and luminaire mast arm extensions.
v. The County will paint and maintain the cross-street pedestrian crosswalk markings on CSAH 8
(Frenchman Road) at Signal System A and on CSAH 8 (Egg Lake Road N) at Signal System B.
vi. The City will paint and maintain the cross-street pedestrian crosswalk markings on Muller Drive at
Signal System A and on 140th Street N to the west of TH 61 at Signal System B.
6.2. State Responsibilities
A. Interconnect; Timing; Other Maintenance. The State will maintain the Interconnect and signing, and
perform all other Signal System, APS, and signal pole luminaire circuit maintenance without cost to the
County or the City. All Signal System timing will be determined by the State, and no changes will be
made without the State's approval.
B. EVP Systems Operation. The EVP Systems will be installed, operated, maintained, and removed
according to the following conditions and requirements:
i. All maintenance of the EVP Systems must be done by State forces.
MnDOT Contract: 1058084
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City-County Payable Standard with Signal
ii. Emitter units may be installed only on authorized emergency vehicles, as defined in Minnesota
Statutes § 169.011, Subdivision 3. Authorized emergency vehicles may use emitter units only when
responding to an emergency. The County and the City will provide the State's District Engineer or
their designated representative a list of all vehicles with emitter units, if requested by the State.
iii. Malfunction of the EVP Systems must be reported to the State immediately.
iv. In the event the EVP Systems or its components are, in the opinion of the State, being misused or
the conditions set forth in Paragraph ii. above are violated, and such misuse or violation continues
after the County and the City receive written notice from the State, the State may remove the EVP
Systems. Upon removal of the EVP Systems pursuant to this Paragraph, all of its parts and
components become the property of the State.
v. All timing of the EVP Systems will be determined by the State.
6.3. Right-of-Way Access. Each party authorizes the other party to enter upon their respective public
right-of-way to perform the maintenance activities described in this Agreement.
6.4. Related Agreements. This Agreement will supersede and terminate the operation and maintenance terms
of Agreement 88030R, dated July 28-2005, between the parties for the intersection of TH 61 at Frenchman
Road/CSAH 8. This Agreement will supersede and terminate the operation and maintenance terms of
Agreement 84408M, dated May 9, 2003, between the parties for the intersection of TH 61 at 140th Street
N/CSAH 8/Egg Lake Road N.
7. Basis of State Cost
7.1. Schedule "I". The Preliminary Schedule "I" includes anticipated State participation construction items and
the construction engineering cost share covered under this Agreement.
7.2. State Participation Construction. The State will participate in the following at the percentages indicated.
The construction includes the State's proportionate share of item costs for mobilization and traffic control.
A. 100 Percent will be the State's rate of cost participation in all of the construction shown on Sheets 2
through 4 of the Preliminary Schedule "I," up to the capped amount of State funds. The State funds
available for this construction are capped at $985,000.00.
B. 100 Percent will be the State's rate of cost participation in all of the drainage construction shown on
Sheet5 of the Preliminary Schedule "I."
7.3. Construction Engineering Costs. The State will pay a construction engineering charge equal to 8 percent of
the total State participation construction, up to the capped amount, covered under Article 7.2.A and the
total State participation construction covered under Article 7.2.B.
7.4. Addenda, Change Orders, Supplemental Agreements, and Work Orders. The State will share in the costs
of construction contract addenda, change orders, supplemental agreements, and work orders that are
necessary to complete the State participation construction covered under this Agreement and are
approved in writing by the State District Engineer's authorized representative.
7.5. Liquidated Damages. All liquidated damages assessed the City/County's contractor in connection with the
construction contract will result in a credit shared by each party in the same proportion as their total
construction cost share covered under this Agreement is to the total contract construction cost before any
deduction for liquidated damages.
8. State Cost and Payment by the State
8.1. State Cost. $1,077,209.32 is the State's estimated share of the costs of the contract construction, which
includes the construction engineering cost share and a contingency amount as shown in the Preliminary
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Schedule "I." The Preliminary Schedule "I" was prepared using anticipated construction items and
estimated quantities and unit prices and may include any credits or lump sum costs. Upon review of the
construction contract bid documents described in Article 3.2, the State will decide whether to concur in
the County's award of the construction contract and, if so, prepare a Revised Schedule "I" based on
construction contract construction items, quantities, and unit prices, which will replace and supersede the
Preliminary Schedule "I" as part of this Agreement. The contingency amount is provided to cover the cost
difference between the Preliminary Schedule "I" and the Revised Schedule "I," overruns of the Project
Plans’ estimated quantities of State participation construction, and State approved additional construction
including construction engineering costs.
8.2. Conditions of Payment. The State will pay the County the State's total estimated construction cost share,
which does not include the construction engineering cost share or the contingency amount, as shown in
the Revised Schedule "I," after the following conditions have been met:
A. Encumbrance by the State of the State's total estimated construction cost share, the construction
engineering cost share, and the contingency amount, as shown in the Revised Schedule "I."
B. Execution of this Agreement and transmittal to the County, including a letter advising of the State's
concurrence in the award of the construction contract.
C. The State's receipt of a written request from the County for the advancement of funds. The request will
include certification by the County that all necessary parties have executed the construction contract.
8.3. Limitations of State Payment; No State Payment to Contractor. The State's participation in the contract
construction is limited to the State participation construction shown in Article 7.2, and the State's
participation will not change except by a mutually agreed written amendment to this Agreement. The
State's payment obligation extends only to the County. The County's contractor is not intended to be and
will not be deemed to be a third party beneficiary of this Agreement. The County's contractor will have no
right to receive payment from the State. The State will have no responsibility for claims asserted against
the County by the County's contractor.
8.4. Construction Costs Exceeding Encumbered Amount. Whenever it appears the cost of the State
participation construction covered under this Agreement is about to exceed the current amount of
encumbered State funds, the County will notify the State District Engineer's authorized representative in
writing prior to performance of the additional State participation construction. Notification will include an
estimate in the amount of additional funds necessary to complete the State participation construction
including construction engineering costs and the reason(s) why the current amount encumbered will be
exceeded. The State will, upon its approval of the additional State participation construction, encumber
the necessary additional funds. That action will have the effect of amending this Agreement so as to
include the State's share of the costs of the additional construction.
Should the County cause the performance of additional contract construction which would otherwise
qualify for State participation construction covered under this Agreement, but for which the State has not
previously encumbered funds, that additional contract construction is done at the County's own risk. The
County will notify the State District Engineer's authorized representative in writing of the additional State
participation construction. Notification will include an estimate in the amount of additional funds
necessary to cover the additional State participation construction including construction engineering costs
and the reason(s) why the current amount encumbered was exceeded. If the State District Engineer's
authorized representative approves the additional State participation construction, the County's claim for
compensation along with a request for encumbrance of the necessary additional funds will be submitted
to the State's Budget Section for review of compliance with Minnesota Statutes § 16A.15, subdivision 3,
but no guarantee is made that the claim will be approved by the State's Budget Section. If the claim for
compensation and the request for encumbrance of the necessary additional funds are approved by the
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State's Budget Section, that action will have the effect of amending this Agreement so as to include the
State's share of the costs of the additional construction.
8.5. Records Keeping and Invoicing by the County. The State will provide the County with a Payment
Processing Package containing a Modified Schedule "I" form, instructions, and samples of documents for
processing final payment of the State participation construction covered under this Agreement.
The County will keep records and accounts that enable it to provide the State with the following prior to
final payment:
A. A copy of the Modified Schedule "I" which includes final quantities of State participation construction.
B. Copies of the County contractor's invoice(s) covering all contract construction.
C. Copies of the endorsed and canceled County warrant(s) or check(s) paying for final contract
construction, or computer documentation of the warrant(s) issued, certified by an appropriate County
official that final construction contract payment has been made.
D. Copies of all construction contract change orders, supplemental agreements, and work orders.
E. A certification form, attached to a copy of the Final Schedule "I," both provided by the State. The
certification form will be signed by the County's Engineer in charge of the contract construction
attesting to the following:
i. Satisfactory performance and completion of all contract construction according to the Project
Plans.
ii. Acceptance and approval of all materials furnished for the contract construction relative to
compliance of those materials to the State's current Standard Specifications for Construction.
iii. Full payment by the County to its contractor for all contract construction.
F. When requested, copies certified by the County's Engineer, of material sampling reports and material
testing results for the materials furnished for the contract construction.
G. A copy of the "as built" plan sent to the State Aid Agreements Engineer.
H. A formal invoice (original and signed) in the amount due the County as shown in the Final Schedule "I."
8.6. Final Payment by the State. Upon completion of all contract construction, the State will prepare a Final
Schedule "I" according to the procedures detailed in the Payment Processing Package and submit a copy to
the County. The Final Schedule "I" will be based on final quantities, and include all State participation
construction items and the construction engineering cost share covered under this Agreement. If the final
cost of the State participation construction exceeds the amount of funds advanced by the State, the State
will pay the difference to the County without interest. If the final cost of the State participation
construction is less than the amount of funds advanced by the State, the County will refund the difference
to the State without interest.
The State and the County waive claims for any payments or refunds less than $5.00 according to
Minnesota Statutes § 15.415.
9. Authorized Representatives
Each party's Authorized Representative is responsible for administering this Agreement and is authorized to give
and receive any notice or demand required or permitted by this Agreement.
MnDOT Contract: 1058084
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City-County Payable Standard with Signal
9.1. The State's Authorized Representative will be:
Name, Title: Malaki Ruranika, Cooperative Agreements Engineer (or successor)
Address: 395 John Ireland Boulevard, Mailstop 682, Saint Paul, MN 55155
Telephone: (651) 366-4634
Email: malaki.ruranika@state.mn.us
9.2. The County's Authorized Representative will be:
Name, Title: Wayne Sandberg, County Engineer (or successor)
Address: 11660 Myeron Road North, Stillwater, MN 55082
Telephone: (651) 430-4339
Email: wayne.sandberg@co.washington.mn.us
9.3. The City's Authorized Representative will be:
Name, Title: Bryan Bear, City Administrator (or successor)
Address: 6900 137th Street North, Hugo, MN 55038
Telephone: (651) 762-6320
Email: bbear@ci.hugo.mn.us
10. Assignment; Amendments; Waiver; Contract Complete
10.1. Assignment. No party may assign or transfer any rights or obligations under this Agreement without the
prior consent of the other parties and a written assignment agreement, executed and approved by the
same parties who executed and approved this Agreement, or their successors in office. The foregoing does
not prohibit the County and the City from contracting with a third-party to perform County or City
maintenance responsibilities covered under this Agreement.
10.2. Amendments. Any amendment to this Agreement must be in writing and will not be effective until it has
been executed and approved by the same parties who executed and approved the original Agreement, or
their successors in office.
10.3. Waiver. If a party fails to enforce any provision of this Agreement, that failure does not waive the
provision or the party's right to subsequently enforce it.
10.4. Contract Complete. This Agreement contains all prior negotiations and agreements between the State, the
County and the City. No other understanding regarding this Agreement, whether written or oral, may be
used to bind either party.
11. Liability; Worker Compensation Claims; Insurance
11.1. Each party is responsible for its own acts, omissions, and the results thereof to the extent authorized by
law and will not be responsible for the acts and omissions of others and the results thereof. Minnesota
Statutes § 3.736 and other applicable law govern liability of the State. Minnesota Statutes Chapter 466 and
other applicable law govern liability of the County and the City. Notwithstanding the foregoing, the County
and the City will indemnify, hold harmless, and defend (to the extent permitted by the Minnesota Attorney
General) the State against any claims, causes of actions, damages, costs (including reasonable attorney's
fees), and expenses arising in connection with the Project covered by this Agreement, regardless of
whether such claims are asserted by the County's or the City 's contractor(s) or consultant(s) or by a third
party because of an act or omission by the County or the City or their its contractor(s) or consultant(s).
11.2. Each party is responsible for its own employees for any claims arising under the Workers Compensation
Act.
11.3. The County and the City may require their contractor(s) to carry insurance to cover claims for damages
asserted against the County's and the City 's contractor(s).
MnDOT Contract: 1058084
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City-County Payable Standard with Signal
12. Nondiscrimination
Provisions of Minnesota Statutes § 181.59 and of any applicable law relating to civil rights and discrimination are
considered part of this Agreement.
13. Title VI/Nondiscrimination Assurances
The County and the City agree to comply with all applicable US DOT Standard Title VI/Non-Discrimination
Assurances contained in DOT Order No. 1050.2A, and in particular Appendices A and E, which can be found at:
https://edocs-public.dot.state.mn.us/edocs_public/DMResultSet/download?docId=11149035. If federal funds
are included in this Agreement, the County and the City will ensure the appendices and solicitation language
within the assurances are inserted into contracts as required. The State may conduct a review of the County's
and the City’s compliance with this provision. The County and the City must cooperate with the State
throughout the review process by supplying all requested information and documentation to the State, making
County and the City staff and officials available for meetings as requested, and correcting any areas of non-
compliance as determined by the State.
14. State Audits
Under Minnesota Statutes § 16C.05, subdivision 5, the County's and the City's books, records, documents,
accounting procedures, and practices relevant to this Agreement are subject to examination by the State and
the State Auditor or Legislative Auditor, as appropriate, for a minimum of six years from the end of this
Agreement.
15. Government Data Practices
The County, the City, and the State must comply with the Minnesota Government Data Practices Act, Minnesota
Statutes Chapter 13, as it applies to all data provided under this Agreement, and as it applies to all data created,
collected, received, stored, used, maintained, or disseminated by the County and the City under this Agreement.
The civil remedies of Minnesota Statutes §13.08 apply to the release of the data referred to in this clause by
either the County, the City, or the State.
16. Governing Law; Jurisdiction; Venue
Minnesota law governs the validity, interpretation, and enforcement of this Agreement. Venue for all legal
proceedings arising out of this Agreement, or its breach, must be in the appropriate state or federal court with
competent jurisdiction in Ramsey County, Minnesota.
17. Termination; Suspension
17.1. By Mutual Agreement. This Agreement may be terminated by mutual agreement of the parties or by the
State for insufficient funding as described below.
17.2. Termination for Insufficient Funding. The State may immediately terminate this Agreement if it does not
obtain funding from the Minnesota Legislature, or other funding source; or if funding cannot be continued
at a level sufficient to allow for the payment of the services covered here. Termination must be by written
or fax notice to the County and the City. The State is not obligated to pay for any services that are provided
after notice and effective date of termination. However, the County and the City will be entitled to
payment, determined on a pro rata basis, for services satisfactorily performed to the extent that funds are
available. The State will not be assessed any penalty if this Agreement is terminated because of the
decision of the Minnesota Legislature, or other funding source, not to appropriate funds.
17.3. Suspension. In the event of a total or partial government shutdown, the State may suspend this
Agreement and all work, activities, performance, and payments authorized through this Agreement. Any
MnDOT Contract: 1058084
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City-County Payable Standard with Signal
work performed during a period of suspension will be considered unauthorized work and will be
undertaken at the risk of non-payment.
18. Force Majeure
No party will be responsible to the other for a failure to perform under this Agreement (or a delay in
performance) if such failure or delay is due to a force majeure event. A force majeure event is an event beyond a
party's reasonable control, including but not limited to, unusually severe weather, fire, floods, other acts of God,
labor disputes, acts of war or terrorism, or public health emergencies.
(The remainder of this page has been intentionally left blank.)
MnDOT Contract: 1058084
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City-County Payable Standard with Signal
WASHINGTON COUNTY
The undersigned certify that they have lawfully
executed this contract on behalf of the Governmental
Unit as required by applicable charter provisions,
resolutions, or ordinances.
By:
(Chair, County Board of Commissioners)
Date:
By:
(County Administrator)
Date:
Approved as to form:
By:
(Assistant County Attorney)
Date:
Recommended for Approval:
By:
(County Engineer)
Date:
MnDOT Contract: 1058084
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City-County Payable Standard with Signal
STATE ENCUMBRANCE VERIFICATION
Individual certifies that funds have been encumbered
as required by Minnesota Statutes § 16A.15 and
16C.05.
Signed:
Date:
SWIFT Purchase Order: 3000807434
CITY OF HUGO
The undersigned certify that they have lawfully
executed this contract on behalf of the Governmental
Unit as required by applicable charter provisions,
resolutions, or ordinances.
By:
Title:
Date:
By:
Title:
Date:
DEPARTMENT OF TRANSPORTATION
Recommended for Approval:
By:
(District Engineer)
Date:
Approved:
By:
(State Design Engineer)
Date:
COMMISSIONER OF ADMINISTRATION
By:
(With Delegated Authority)
Date:
PRELIMINARY SCHEDULE "I"
Agreement 1058084
Washington County and City of Hugo
SP 8206-55 (TH 61=001)Preliminary: February 12, 2025
SAPs 082-010-004 and 224-010-003
County Project 2025-41410805
State Funds
Grading, bituminous mill and surfacing, ADA improvements, and signal revisions construction located on TH 61 from Egg Lake Road (CSAH 8) to Frenchman Road (CSAH 8)
to start approximately July 7, 2025 under City contract with ___
STATE COST PARTICIPATION
SP 8206-55 Work Items From Sheet 2 890,332.95
Construction Engineering (8%)71,226.64
Subtotal 961,559.59
(1)Contingency Amount 23,440.41
(2)Subtotal 985,000.00
SP 8206-55 Drainage Work Items From Sheet 3 85,379.00
Construction Engineering (8%)6,830.32
Subtotal 92,209.32
(3)Amount of Advance Payment (does not include construction engineering and contingency amount)$975,711.95
Encumbered Amount $1,077,209.32
(1) For the State's use only as described in Article 8.1 of the Agreement
(2) State funds capped at $985,000.00 as described in Article 7.2.A of the Agreement
(3) Amount of advance payment as described in Article 8 of the Agreement (estimated amount)
Data is considered Non-public prior to project award under the
Minnesota Government Data Practices Act, Minnesota Statutes Chapter 13.- 1 -
1058084(1) 100% STATE FUNDS (CAPPED), REMAINDER 100% COUNTY FUNDS
(P) = PLAN QUANTITY
ITEM SP 8206-55 UNIT QUANTITY UNIT PRICE COST
NUMBER WORK ITEM (1)
2011.601 AS BUILT LUMP SUM 1.00 10,000.00 10,000.00
2021.501 MOBILIZATION LUMP SUM 0.94 75,000.00 70,500.00
2101.502 GRUBBING EACH 11.00 350.00 3,850.00
2101.502 GRUBBING ACRE 0.20 6,000.00 1,200.00
2102.503 PAVEMENT MARKING REMOVAL LIN FT 1,650.00 1.00 1,650.00
2102.518 PAVEMENT MARKING REMOVAL SQ FT 1,224.00 3.15 3,855.60
2104.502 REMOVE PIPE APRON EACH 2.00 325.00 650.00
2104.502 REMOVE MISCELLANEOUS STRUCTURES EACH 1.00 1,000.00 1,000.00
2104.502 REMOVE SIGN EACH 11.00 75.00 825.00
2104.502 SALVAGE MAIL BOX SUPPORT EACH 1.00 75.00 75.00
2104.503 SAWING CONCRETE PAVEMENT (FULL DEPTH)LIN FT 774.00 4.75 3,676.50
2104.503 SAWING BIT PAVEMENT (FULL DEPTH)LIN FT 1,309.00 3.00 3,927.00
2104.503 REMOVE PIPE CULVERTS LIN FT 102.00 17.00 1,734.00
2104.503 REMOVE CURB & GUTTER LIN FT 33.00 10.00 330.00
2104.503 REMOVE CONCRETE PARKING STOPS LIN FT 18.00 10.00 180.00
2104.503 REMOVE RETAINING WALL LIN FT 17.00 150.00 2,550.00
2104.504 REMOVE CONCRETE PAVEMENT SQ YD 197.00 15.00 2,955.00
2104.504 REMOVE BITUMINOUS DRIVEWAY PAVEMENT SQ YD 178.00 7.10 1,263.80
2104.504 REMOVE BITUMINOUS PAVEMENT SQ YD 1,818.00 5.50 9,999.00
2104.507 REMOVE RIPRAP CU YD 25.00 50.00 1,250.00
2104.518 REMOVE BITUMINOUS WALK SQ FT 81.00 3.00 243.00
2104.518 REMOVE CONCRETE WALK SQ FT 178.00 3.00 534.00
2106.507 EXCAVATION - COMMON (P)CU YD 1,549.00 12.00 18,588.00
2106.507 EXCAVATION - MUCK CU YD 2,607.00 15.00 39,105.00
2106.507 EXCAVATION - SUBGRADE (P)CU YD 693.00 15.00 10,395.00
2106.507 SELECT GRANULAR EMBANKMENT (CV)(P)CU YD 3,395.00 $20.00 67,900.00
2106.507 COMMON EMBANKMENT (CV)(P)CU YD 1,291.00 10.00 12,910.00
2106.601 DEWATERING LUMP SUM 1.00 20,000.00 20,000.00
2111.519 TEST ROLLING ROAD STA 9.00 3.00 27.00
2118.507 AGGREGATE SURFACING (CV) CLASS 2 (P)CU YD 77.00 80.00 6,160.00
2118.609 AGGREGATE SURFACING SPECIAL TON 50.00 45.00 2,250.00
2123.610 STREET SWEEPER (WITH PICKUP BROOM)HOUR 40.00 170.00 6,800.00
2123.610 1.5 CU YD BACKHOE HOUR 40.00 225.00 9,000.00
2130.523 WATER M GALLON 50.00 60.00 3,000.00
Data is considered Non-public prior to project award under the
Minnesota Government Data Practices Act, Minnesota Statutes Chapter 13.- 2 -
1058084(1) 100% STATE FUNDS (CAPPED), REMAINDER 100% COUNTY FUNDS
(P) = PLAN QUANTITY
ITEM SP 8206-55 UNIT QUANTITY UNIT PRICE COST
NUMBER WORK ITEM (1)
2211.507 AGGREGATE BASE (CV) CLASS 5 (P)CU YD 904.00 40.00 36,160.00
2231.509 BITUMINOUS PATCHING MIXTURE TON 79.00 200.00 15,800.00
2232.504 MILL BITUMINOUS SURFACE (2.0")SQ YD 8,444.00 2.00 16,888.00
2331.603 JOINT ADHESIVE LIN FT 1,264.00 2.00 2,528.00
2360.509 TYPE SP 9.5 WEARING COURSE MIX (3,C)TON 6.00 200.00 1,200.00
2360.509 TYPE SP 12.5 NON WEAR COURSE MIX (4,B)TON 281.00 100.00 28,100.00
2360.509 TYPE SP 12.5 WEARING COURSE MIX (4,C)TON 1,458.00 90.00 131,220.00
2502.604 4" INSULATION SQ YD 15.00 95.00 1,425.00
2503.503 24" RC PIPE SEWER DES 3006 LIN FT 208.00 130.00 27,040.00
2503.602 CONNECT TO EXISTING STORM SEWER EACH 1.00 $1,545.00 1,545.00
2506.502 CASTING ASSEMBLY EACH 3.00 1,005.00 3,015.00
2506.503 CONST DRAINAGE STRUCTURE DES 48-4020 LIN FT 10.90 750.00 8,175.00
2506.503 CONST DRAINAGE STRUCTURE DES 108-4020 LIN FT 7.70 4,000.00 30,800.00
2521.602 DRILL & GROUT REINF BAR (EPOXY COATED)EACH 18.00 19.00 342.00
2521.618 CONCRETE CURB RAMP WALK SQ FT 407.00 16.00 6,512.00
2531.503 CONCRETE CURB & GUTTER DESIGN B424 LIN FT 65.00 50.00 3,250.00
2531.503 CONCRETE CURB & GUTTER DESIGN B618 LIN FT 70.00 50.00 3,500.00
2531.504 8" CONCRETE DRIVEWAY PAVEMENT SQ YD 16.00 120.00 1,920.00
2531.618 TRUNCATED DOMES SQ FT 64.00 63.00 4,032.00
2540.602 INSTALL MAIL BOX SUPPORT EACH 1.00 175.00 175.00
2554.502 GUIDE POST TYPE B EACH 4.00 120.00 480.00
2557.603 CHAIN LINK SAFETY FENCE LIN FT 1,125.00 20.00 22,500.00
2563.601 TRAFFIC CONTROL SUPERVISOR LUMP SUM 1.00 20,000.00 20,000.00
2563.601 TRAFFIC CONTROL LUMP SUM 0.94 45,000.00 42,300.00
2563.601 ALTERNATE PEDESTRIAN ROUTE LUMP SUM 1.00 10,000.00 10,000.00
2563.610 FLAGGER HOUR 40.00 250.00 10,000.00
2563.613 PORTABLE CHANGEABLE MESSAGE SIGN UNIT DAY 28.00 110.00 3,080.00
2564.602 DELINEATOR / MARKER PANEL EACH 1.00 110.00 110.00
2564.618 SIGN SQ FT 81.00 73.00 5,913.00
2565.616 REVISE SIGNAL SYSTEM A SYSTEM 0.50 60,000.00 30,000.00
2565.616 REVISE SIGNAL SYSTEM B SYSTEM 0.50 25,000.00 12,500.00
2573.501 STABILIZED CONSTRUCTION EXIT LUMP SUM 1.00 7,500.00 7,500.00
2573.501 EROSION CONTROL SUPERVISOR LUMP SUM 1.00 10,000.00 10,000.00
2573.502 STORM DRAIN INLET PROTECTION EACH 15.00 170.00 2,550.00
Data is considered Non-public prior to project award under the
Minnesota Government Data Practices Act, Minnesota Statutes Chapter 13.- 3 -
1058084(1) 100% STATE FUNDS (CAPPED), REMAINDER 100% COUNTY FUNDS
(P) = PLAN QUANTITY
ITEM SP 8206-55 UNIT QUANTITY UNIT PRICE COST
NUMBER WORK ITEM (1)
2573.502 CULVERT END CONTROLS EACH 3.00 170.00 510.00
2573.503 FLOTATION SILT CURTAIN TYPE MOVING WATER LIN FT 31.00 $100.00 3,100.00
2573.503 SEDIMENT CONTROL LOG TYPE COMPOST LIN FT 1,266.00 4.50 5,697.00
2574.505 SOIL BED PREPARATION ACRE 1.00 1,000.00 1,000.00
2574.508 FERTILIZER TYPE 4 POUND 142.00 1.80 255.60
2575.504 RAPID STABILIZATION METHOD 4 SQ YD 1,750.00 3.75 6,562.50
2575.504 ROLLED EROSION PREVENTION CATEGORY 20 SQ YD 4,199.00 1.80 7,558.20
2575.505 SEEDING ACRE 1.00 1,000.00 1,000.00
2575.505 WEED SPRAYING ACRE 0.50 200.00 100.00
2575.506 WEED SPRAY MIXTURE GALLON 1.00 115.00 115.00
2575.523 WATER M GALLON 90.00 7.00 630.00
2575.523 RAPID STABILIZATION METHOD 3 M GALLON 4.00 525.00 2,100.00
2575.608 SEED TURFGRASS POUND 16.00 10.00 160.00
2575.608 SEED MESIC INSLOPE POUND 58.00 10.00 580.00
2580.503 INTERIM PAVEMENT MARKING LIN FT 3,000.00 0.25 750.00
2581.503 6" REMOVABLE PREFORM PAVEMENT MARKING TAPE LIN FT 126.00 2.05 258.30
2582.503 6" SOLID LINE PAINT (WR)LIN FT 3,321.00 1.00 3,321.00
2582.503 6" DOTTED LINE PAINT (WR)LIN FT 380.00 1.00 380.00
2582.503 6" DBLE SOLID LINE PAINT (WR)LIN FT 1,943.00 1.50 2,914.50
2582.503 6" SOLID LINE MULTI COMP GR IN (WR)LIN FT 4,395.00 1.25 5,493.75
2582.503 6" DOTTED LINE MULTI COMP GR IN (WR)LIN FT 251.00 2.00 502.00
2582.503 4" DBLE SOLID LINE MULTI COMP GR IN (WR)LIN FT 1,746.00 2.70 4,714.20
2582.503 24" SOLID LINE PREF THERMO GR IN LIN FT 97.00 28.00 2,716.00
2582.518 PAVT MSSG PREF THERMO GR IN SQ FT 125.00 28.00 3,500.00
2582.518 CROSSWALK PREF THERMO GR IN SQ FT 1,092.00 16.00 17,472.00
TOTAL 890,332.95
(1)100% STATE (CAPPED)890,332.95 (CAPPED AT $985,000.00)
REMAINDER 100% COUNTY 0.00
Data is considered Non-public prior to project award under the
Minnesota Government Data Practices Act, Minnesota Statutes Chapter 13.- 4 -
1058084(2) 100% STATE FUNDS
ITEM SP 8206-55 UNIT QUANTITY UNIT PRICE COST
NUMBER DRAINAGE WORK ITEM (2)
2104.503 SAWING CONCRETE PAVEMENT (FULL DEPTH)LIN FT 26.00 $4.75 123.50
2104.503 SAWING BIT PAVEMENT (FULL DEPTH)LIN FT 44.00 $3.00 132.00
2104.504 REMOVE CONCRETE PAVEMENT SQ YD 75.00 $15.00 1,125.00
2104.504 REMOVE BITUMINOUS PAVEMENT SQ YD 127.00 $5.50 698.50
2106.507 SELECT GRANULAR EMBANKMENT (CV)CU YD 67.00 $20.00 1,340.00
2211.507 AGGREGATE BASE (CV) CLASS 5 CU YD 68.00 $40.00 2,720.00
2360.509 TYPE SP 12.5 NON WEAR COURSE MIX (4,B)TON 33.00 $100.00 3,300.00
2360.509 TYPE SP 12.5 WEARING COURSE MIX (4,C)TON 46.00 $90.00 4,140.00
2501.502 54" RC PIPE APRON EACH 1.00 4,600.00 4,600.00
2503.503 54" RC PIPE SEWER DES 3006 LIN FT 112.00 600.00 67,200.00
TOTAL 85,379.00
(2)100% STATE 85,379.00
Data is considered Non-public prior to project award under the
Minnesota Government Data Practices Act, Minnesota Statutes Chapter 13.- 5 -
Page 1 of 5
COOPERATIVE AGREEMENT BETWEEN THE CITY OF
HUGO AND WASHINGTON COUNTY FOR CONSTRUCTION COST OF
TRUNK HIGHWAY 61 THROUGH THE LOCAL PARTNERSHIP PROGRAM
THIS AGREEMENT, by and between the City of Hugo, a municipal corporation, herein after referred to as the
"City", and Washington County, a political subdivision of the State of Minnesota, hereinafter referred to as the
"County.”
WITNESSETH:
WHEREAS, the County, through the Minnesota Department of Transportation’s (MnDOT) Local Partnership
Program Grant, intends to construct improvements on Trunk Highway 61 from Egg Lake Road to Frenchman
Road in the City of Hugo; and
WHEREAS, Washington County will enter into a cooperative construction agreement with MnDOT to cover all
project costs associated with the project; and
WHEREAS, items included in the Project require City cost participation in accordance with MnDOT Cost
Participation Policy and previous maintenance agreements between MnDOT and the City of Hugo; and
WHEREAS, the City desires to use local funds and State Aid for these improvements; and
WHEREAS, the County desires to use local funds and State Aid for these improvements; and
WHEREAS, a cooperative effort between the City and County is the appropriate method to facilitate the
construction of these transportation improvements; and
WHEREAS, the project was awarded Local Partnership Program (LPP) Grant funding through MnDOT to cover a
portion of construction and construction engineering costs; and
WHEREAS, this Agreement is made pursuant to statutory authority contained in Minnesota Statute 162.17 sub.1
and Minnesota Statute 471.59.
NOW THEREFORE, IT IS HEREBY MUTUALLY AGREED AS FOLLOWS:
A. PURPOSE
The purpose of this Agreement is set forth in the above whereas clauses which are all incorporated by
reference as if fully set forth herein and shall consist of this Agreement, Exhibit A (Location Map) and Exhibit
B (Estimated Cost Splits).
B. PLANS AND SPECIFICATION PREPARATION
1. The County shall be responsible for the preparation of all the plans and specifications for the Project,
including but not limited to, compliance with all applicable standards and policies and obtaining all
approvals required in formulating the bid specifications for all County and City components of this
Project.
2. The following County project number has been assigned to the Project: SAP 082-082-010-004.
3. The following City project numbers have been assigned to the Project: SAP 224-010-003.
WASHINGTON COUNTY
CONTRACT NO. 17220
DEPT. PUBLIC WORKS
DIVISION TRANSPORTATION
TERM SIGNATURE – END OF PROJECT
Docusign Envelope ID: 1CFFC712-947A-44CC-ADF6-818462F3D23D
Page 2 of 5
C. RIGHT OF WAY AND EASEMENTS
1. The County shall acquire all permanent rights of way, permanent easements, and temporary easements,
which will be acquired in the name of the County.
2. Any rights of way, permanent easements, and temporary slope easements that cannot be obtained
through negotiation will be acquired by the County through eminent domain proceedings.
D. ADVERTISEMENT AND AWARD OF CONTRACT
After plans and specifications have been approved by MnDOT, City of Hugo, and Washington County, as well
as all permits and approvals obtained, and acquisition of necessary rights-of-way and easements, the County
shall advertise for construction bids and at the sole discretion of the County award the contract to the
lowest responsible bidder.
E. CONSTRUCTION ADMINISTRATION, OBSERVATION, AND TESTING
The County shall be responsible for the construction administration, inspection, and for the observation and
testing for all construction items.
F. COST PARTICIPATION ITEMS AND ESTIMATED COSTS
The City hereby agrees to participate in project costs as identified in MnDOT Agreement # 1058084. The
City’s cost participation is set forth in Table 1 and is broken down into five categories which are: 1)
Construction; 2) Design Engineering; 3) Construction Engineering/Contract Administration; 4) Right of Way;
and 5) County-Furnished Material.
1. Construction
Construction costs shall be the cost to construct the Project. The County has prepared a statement of
estimated quantities and cost splits hereto attached as Exhibit B. The City shall pay to the County its
share of the total cost as shown in Exhibit B and set forth in Table 1. After the County has awarded the
construction contract, Exhibit B will be updated to reflect the actual contractor’s unit prices.
2. Design Engineering
Design engineering costs shall be professional design engineering services, project coordination,
preparation of plans and specification, stakeholder engagement, geotechnical studies, and other
administrative functions necessary for the Project. Based on the City’s share of the construction cost,
the City shall pay the prorated cost of design engineering for the entire Project as set forth in Table 1.
After the County has awarded the construction contract, Exhibit B will be updated to reflect the actual
design engineering cost.
3. Construction Engineering/Contract Administration
Construction engineering/contract administration costs shall be construction observation, construction
testing, construction administration, staking, conducting and recording the pre-bid, pre-construction
and weekly construction meetings, reviewing monthly pay estimates, labor compliance, and other
administrative functions necessary for the Project. Construction engineering/contract administration is
8% of the construction cost. The LPP Grant will cover all anticipated construction inspection and
engineering costs and the City and County agree to participate 50/50 for any overages above the LPP
amount. After the County has awarded the construction contract, Exhibit B will be updated to reflect the
estimated construction engineering/contract administration cost.
4. Right of Way
Right of Way costs shall be permanent right-of-way, permanent utility and/or drainage easements,
temporary easements, title work costs, appraisal costs, relocation specialist costs, relocation costs, and
condemnation commissioner costs. If applicable, the City shall pay their share of the final right of way
Docusign Envelope ID: 1CFFC712-947A-44CC-ADF6-818462F3D23D
Page 3 of 5
cost. The estimated amount is set forth in Table 1.
5. County-Furnished Material
County-furnished material costs shall be items such as light poles, traffic signal control equipment, and
street name signs which are separately procured outside of the construction contract and installed
within the Project limits. The City shall pay their share of the final County-furnished material cost. The
estimated amount is set forth in Table 1.
TABLE 1 – ESTIMATED COSTS
City of Hugo Cost Summary
ITEM TOTAL COST
LPP MnDOT COUNTY CITY
GRANT STORM COST COST
Construction $1,036,541.95 $ 890,332.95 $85,379.00 $ 23,650.00 $37,180.00
Design Engineering $ 289,943.00 $ - $ - $ 279,534.05 $10,408.95
Construction Engineering/
Contract Administration $ 78,056.96 $ 71,226.64 $ 6,830.32 $ - $ -
Right of Way $ - $ - $ - $ - $ -
County Furnished Material $ - $ - $ - $ - $ -
TOTAL ESTIMATED COST $1,404,541.91 $961,559.59 $92,209.32 $303,184.05 $47,588.95
6. The costs and shares attributable to the City and payable to the County as shown in Table 1 are merely
estimated and a final reconciliation of costs as set forth in Section G below shall be done at the end of
the Project. Actual City costs and shares are based on the following:
a. Construction shall be based on the contractor's unit prices and final quantities at Project
completion including all contract changes.
b. Design engineering shall be based on the contractor’s unit prices at the time of contract award.
c. Construction engineering/contract administration shall be based on the contractor’s unit prices
and final quantities at Project completion including all contract changes and liquidated damages.
d. Right of way shall be based on the final costs to acquire right of way.
e. County-furnished material shall be based on the final costs to acquire County-furnished
material.
G. PAYMENT
1. Construction and Construction Engineering/Contract Administration
a. After the County has awarded the construction contract, the County shall update Exhibit B to
conform the Exhibit to the amounts in the awarded bid and shall invoice the City 10 percent of the
City's estimated construction and construction engineering/contract administration cost based on
the updated Exhibit B.
b. During construction, the County shall submit to the City partial estimates of work performed by the
contractor. The City shall pay to the County its share of the partial estimate as determined in Section
F.
c. Upon substantial completion of the work the County shall submit to the City a final invoice and final
reconciliation of costs. The reconciliation will add or subtract contract amendments to the City’s
Project components, adjustments for liquidated damages pursuant to Section I., and previous
Project cost payments made by the City to the County.
2. The costs set forth in Table 1 for design engineering and right of way shall be separate line items on the
invoice and paid by the City on a reimbursable basis.
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Page 4 of 5
3. In the event that the City paid more in advance than the actual cost of the City’s portion of the Project,
the County shall refund without interest the amount to the City.
4. The City shall pay 100 percent of an invoice amount within thirty (30) days of receipt.
H. CONTRACT CHANGES
Any modifications or additions to the final approved plans and/or specifications of the Project shall be made
part of the construction contract through a written amendment to the construction contract and the cost
for such changes shall be appropriated as set forth in Section F. of this Agreement.
I. LIQUIDATED DAMAGES
Any liquidated damages assessed to the contractor in connection with the work performed on the Project
shall be used to adjust the project completion costs thus adjusting the City’s construction
engineering/contract administration costs as stated in F.6.c. No adjustment to construction costs will be
made to the City’s portion of the Project in the event of liquidated damages.
J. CONDITIONS
The City shall not assess or otherwise recover any portion of its cost for this Project through special
assessment of County-owned property.
K. CIVIL RIGHTS AND NON-DISCRIMINATION
The provisions of Minn. Stat. 181.59 and of any applicable ordinance relating to civil rights and
discrimination shall be considered part of this Agreement as if fully set further herein, and shall be part of
any Agreement entered into by the parties with any contractor subcontractor, or material suppliers.
L. WORKERS COMPENSATION
It is hereby understood and agreed that any and all employees of the City and all other persons employed by
the City in the performance of construction and/or construction engineering work or services required or
provided for under this Agreement shall not be considered employees of the County and that any and all
claims that may or might arise under the Worker’s Compensation Act of the State of Minnesota on behalf of
said employees while so engaged and any and all claims made by any third parties as a consequence of any
act or omission on the part of said City employees while so engaged on any of the construction and/or
construction engineering work or services to be rendered herein shall in no way be the obligation or
responsibility of the County.
It is hereby understood and agreed that any and all employees of the County and all other persons
employed by the County in the performance of construction and/or construction engineering work or
services required or provided for under this Agreement shall not be considered employees of the City and
that any and all claims that may or might arise under the Worker’s Compensation Act of the State of
Minnesota on behalf of said employees while so engaged and any and all claims made by any third parties as
a consequence of any act or omission on the part of said County employees while so engaged on any of the
construction and/or construction engineering work or services to be rendered herein shall in no way be the
obligation or responsibility of the City.
M. INDEMNIFICATION
1. The City agrees that it will defend, indemnify and hold harmless the County against any and all liability,
loss, damages, costs and expenses which the County may hereafter sustain, incur or be required to pay
by reason of any negligent act by the City, its agents, officers or employees during the performance of
this Agreement.
2. The County agrees that it will defend, indemnify and hold harmless the City against any and all liability,
loss, damages, costs and expenses which the City may hereafter sustain, incur or be required to pay by
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Page 5 of 5
reason of any negligent act by the County, its agents, officers or employees during the performance of
this Agreement.
3. To the fullest extent permitted by law, actions by the parties to this Agreement are intended to be and
shall be construed as a “cooperative activity” and it is the intent of the parties that they shall be deemed
a “single governmental unit” for the purposes of liability, as set forth in Minnesota Statutes, Section
471.59, subd. 1a.(b). The parties to this Agreement are not liable for the acts or omissions of another
party to this Agreement except to the extent they have agreed in writing to be responsible for the acts
or omissions of the other parties as provided for in Section 471.59, subd. 1a.
4. Each party’s liability shall be governed by the provisions of Minnesota Statutes, Chapter 466 and other
applicable law. The parties agree that liability under this Agreement is controlled by Minnesota Statute
471.59, subdivision 1a. and that the total liability for the parties shall not exceed the limits on governmental
liability for a single unit of government as specified in 466.04, subdivision 1(a).
N. DATA PRACTICES
All data collected, created, received, maintained, disseminated, or used for any purposes in the course of
this Agreement is governed by the Minnesota Government Data Practices Act, Minnesota Statutes 1984,
Section 13.01, et seq. or any other applicable state statutes and state rules adopted to implement the Act,
as well as state statutes and federal regulations on data privacy.
O. TERM
This Agreement shall remain in full force and effect until terminated by mutual Agreement of the parties.
P. COUNTERPARTS
This Agreement may be executed in counterparts.
Q. SEVERABILITY
If any provision or provisions of this Agreement are held to be invalid, illegal, or unenforceable, the validity,
legality, and enforceability of the remaining provisions shall not be affected.
IN TESTIMONY WHEREOF the parties have duly executed this Agreement by their duly authorized officers.
WASHINGTON COUNTY CITY OF HUGO
Chair Date Mayor Date
Board of Commissioners
Kevin Corbid Date City Clerk Date
County Administrator
Approved as to form: Approved as to form:
Assistant County Attorney Date City Attorney Date
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3/6/2025
CITY OF HUGO COMMUNITY
DEVELOPMENT DEPARTMENT
PLANNING AND ZONING APPLICATION
STAFF REPORT
TO: Bryan Bear, Community Development Director
FROM: Rachel Juba, Community Development Director
SUBJECT: Capstone Homes – 5311 165th Street (Munger Property) – Sketch Plan
DATE: March 12, 2025, for the City Council Meeting of March 17, 2025.
REVIEW DEADLINE (60) days: March 28, 2025
1. PLANNING COMMISSION UPDATE:
At its February 27, 2025, meeting the Planning Commission reviewed the sketch plan and
provided feedback on the overall development.
Generally the Planning Commission was okay with the proposed PUD standards and housing
products. They had comments on revisions to the plan and feedback in meeting the PUD criteria.
They liked the idea of the lots having views over the natural spaces, but discussed how the
developer could provide more creativity to the layout and add character the development in
exchange for the proposed flexibility to zoning standards.
The Planning Commission members suggested the applicant add variation or curvature to the long,
straight road that is shown along the east side of the sketch plan and to include staggered building
setbacks. They wanted the developer to not have lots with direct access to 165th Street. Additional
suggestions included:
•Offering a one-story product.
•Asked about integration of the two smaller parcels under separate ownership to make the
development more cohesive.
•Construction of one large pond rather than several small ponds and they would like to see
the evaluation if stormwater reuse can be integrated into the development.
•Wanted to see an off-road trail loop with amenities, such as landscaping and benches.
•Agreed with staff’s recommendations.
The same sketch plan the Planning Commission reviewed is attached, the developer did not make
any changes. However, the developer stated they would redesign the sketch plan after receiving
the feedback and offered the following:
J.1
Capstone Homes (Munger Property) – Sketch Plan
•They will look at reevaluating the overall layout to remove the lots that have direct access
to 165th Street.
•They do offer one-story products in their projects in other communities.
•They have not considered purchasing the two smaller parcels under separate ownership
due to financial concerns.
•They tend to stagger the building setbacks, and they will consider it with this project.
•They will consider an off-road trail in the development.
2. BACKGROUND:
The property is generally located west of Highway 61 and south of 165th Street. The address of the
property is 5311 165th Street, with a home and accessory buildings and also includes a vacant
parcel to the east. The property totals approximately 38 acres. The property is relatively flat, and
has some site constraints due to wetlands, shoreland district, and a ditch. The applicant would like
to receive feedback on the project regarding general layout, housing types, wetland replacement,
and road connections and improvements.
3. SKETCH PLAN:
Capstone Homes is planning to develop parcels of land that total 38 acres, with approximately 8
acres of wetland. There are two intersecting parcels, one acre each with single family homes,
that are not part of the sketch plan. The plan shows 90 proposed single family lots intended to be
slab on grade, two story homes. The plan also shows lot layout, stormwater ponding areas, and
road connections. A home owners association is not proposed for the development. The sketch
plan was completed to get comments from the various commissions and Council prior to
moving forward with the formal development approval process.
Current Zoning
The proposed parcel is located in the Future Urban Service (FUS) zoning district. The applicant
intends to request flexibility on lot widths, lot sizes and setbacks for the 50 foot wide lots.
2040 Comprehensive Plan
The parcel is guided as Medium Density Residential (MD) according to the 2040 Land Use Plan.
The density standards for the Medium Density Residential (MD) designation are a minimum of
three units per net acre. The developer is proposing a residential gross density of 2.36 units per
acre and a net density of 3.00 units per acre. The development currently meets the density
requirements for the land use designation.
Planned Unit Development
The developer has proposed requesting approval of a PUD for the development. PUD’s offer
enhanced flexibility to develop a site through the relaxation of zoning district standards. The use
of the PUD zoning also allows for a greater variety of uses, internal transfers of density,
construction phasing and a potential for lower development costs. In exchange for this enhanced
Capstone Homes (Munger Property) – Sketch Plan
flexibility, the City has the expectation that the development plan will result in a significantly
higher quality and more sensitive proposal than would have been the case with the use of other,
more standard zoning districts. There are also expectations that the development will have higher
standards on zoning code requirements in exchange for the flexibility.
•Lot widths
o The developer is proposing the lot width of all lots to be 50 feet, where 80 feet is
required in the Single Family Detached Residential (R-3) zoning district.
•Lot Size
o The developer is proposing the minimum lot size to be 6,500 square feet, where
10,400 square feet is required in the Single Family Detached Residential (R-3)
zoning district.
•Setbacks
o The developer is proposing the following setbacks:
R-3 Proposed PUD
Front yard setback 30 ft. 25 ft.
Side yard setback 10 ft. 7.5 ft.
Rear yard setback 30 ft. 25 ft.
•Impervious Surface
o The developer has not indicated that they are requesting flexibility for impervious
surface maximums. However, with the proposed lot width, lot size, and setbacks its
likely they will ask for flexibility on the percent of impervious surface allowed.
In exchange for the proposed PUD, the developer is expected to have a higher quality development
with valued amenities. The developer has proposed the following:
•The developer has stated that they will evaluate the site to preserve to the maximum extent
possible the sites natural features (wetland, floodplain, shoreland, etc). They stated they
are providing scenic view of the natural features.
•The developer stated that they will provide high quality architecture for the homes.
•The plans show a buffer area from the ditch and not having lot lines into the wetland and
natural areas, keeping them on outlots to limit impacts on the natural resources.
The Medium Density Residential designation’s primary intent is to respond to a need for smaller
homes on smaller lots and townhome development. This designation offers the opportunity for
housing that may expand opportunities for more affordable single family home living and changes
in demographics, including smaller homes for empty nesters and smaller families. The medium
density designation also describes the importance of preserving natural resources and amenities.
The proposed sketch plan is requesting flexibility to accommodate reduced lot sizes, lot widths,
and setbacks. This is in line with the intent of the land use present in the development. Staff has a
few recommendations at the end of this report for the development. It is in staff’s opinion that the
recommendations would strengthen the applicant’s ability to demonstrate they meet the PUD
Capstone Homes (Munger Property) – Sketch Plan
criteria. Staff will continue to work with the developer on their proposal to request a change in the
zoning to Planned Unit Development as the project moves forward.
Because its proximity to the ditch, the property is in the Shoreland Overlay district. The
development will need to meet all of the MN DNR shoreland standards as they relate to PUD
approvals. It is unclear whether this has been evaluated with the development layout.
Housing Types/Design
The developer is proposing 90 single family lots at 50 feet wide. The applicant has provided
building elevations. All homes will be built on slab on grade foundations. The proposed home
designs seem to provide a variety of architectural styles and are included in the packet.
Streets & Access
The developer is showing access to the site from the development to the south and 165th Street.
165th Street is a rural section gravel roadway that is approximately 24 feet in width, except for the
first 400 feet of 165th Street immediately west of Highway 61. This portion of Highway 61 has
bituminous surfacing.
The 2040 Comprehensive Plan identifies 165th Street as an urban section minor collector road
from Elmcrest Avenue to Highway 61 with a future trail making connection to the Hardwood
Creek Regional Trail. The change in design is due to the changes in future traffic patterns and
increase in population an employment in the area. The change in design is not only related to
development directly adjacent to the road, but what is planned for traffic patterns in the future
with regional development.
For the development to move forward improvements to 165th Street are required to ensure there
are adequate public facilities to serve the development. Based on the 2040 Comprehensive Plan
the developer would be required to construct an urban section (curb, gutter, trail) minor collector
road from the west property line of the development to Highway 61. Staff has discussed some
interim improvements to the 165th Street as well.
Below are the options based on past policies:
1. The developer could construct the urban section minor collector road from the west
property line of the development to Highway 61.
2.The developer could construct a rural section minor collector road from the west property
line of the development to Highway 61, as an interim improvement. They would then be
required to pay the cost to construct ½ of the urban section minor collector along their
frontage and be credited for the amount to construct the rural section road.
3. The City Council did include paving all of 165th Street to a rural section road to its
Capital Improvement Program (CIP) slated for 2026, as interim improvement. If the road
is paved, as development occurs along 165th Street the developer would be required to
pay the cost ½ of the urban section minor collector along the development lineal frontage.
During 2025 goal setting processes, the Planning Commission and City Council discussed this
topic of 165th Street improvements. They included in their goals for 2025 to prepare and
Capstone Homes (Munger Property) – Sketch Plan
complete a study along 165th Street. The study is proposed to include ultimate road design,
construction costs, environmental analysis, evaluation of utility extensions and land use. The
study will complete an analysis of road design and cost allocation with public engagement with
property owners. The goals is to have the study start this spring with priority given to road design
and utility extension.
The developer would need to dedicate right-of-way along 165th Street for the improvement of the
road.
A collector road is designed to move traffic to access local roads. A number of proposed lots are
proposed to have direct access to 165th Street, which would not be allowed due to its minor
collector road status and the plan should be revised to relocate or remove them.
The applicant is showing a long, straight road connecting the south and north portions of the
development. It’s in staff opinion that traffic calming measures should be taken into
consideration on the proposed long roadway. The goal of traffic calming is to reduce speeds,
reduce cut through traffic, and improve safety including non-motorized traffic. Although, the
applicant has designed the road with slight variations, the roadway will need to be further
analyzed in regard to creating turns within the roadway.
Utilities
Municipal sewer and water are available from the development to the south.
The Met Council sanitary sewer interceptor is along the entire length of the west property line
there is a 35 foot wide easement along that area that includes the interceptor pipe and powerlines.
There are 6 lots that are shown along the west property line on the north side of the plan. These
lots will have restrictions to what can be constructed in the back yard within the easement area,
such as fences and sheds. Staff recommends these lots be evaluated to be relocated or reconfigured.
There is a 25 feet wide easement along the south property line for a sanitary sewer pipe. The
easement will need to be included on the plans.
Parks / Trails
The developer is required to dedicate land, pay a fee, or a combination of land and fee. At this
time, the developer has not indicated how they propose to satisfy the park dedication requirement,
but it is assumed that they will pay the fee because they are not showing a land dedication.
The park dedication section of the City Code requires the applicant dedicate 10% of the
developable acres for park land with a density of up to 3.99 units per acre. The developer has
indicated that there are 30 acres of buildable land in the development. Therefore, the developer
would be required to dedicate 3 acres of park land. The current park dedication fee is $3,400 per
unit. If a fee is preferable, with 90 units, the park dedication fee would be $306,000.
According to the Parks, Trails, and Open Space Plan, the property is in neighborhood park service
area 3. There are no existing parks in the area besides the passive park land that was recently
Capstone Homes (Munger Property) – Sketch Plan
dedicated with Oneka Place which is southwest the development. Currently, there is not a plan for
the passive park but a trail system existed within the park. Frog Hollow, in neighborhood park
service area 4, is to the south of the property about .8 miles away and the newly dedicated park in
Oneka Prairie and may be considered to be within walking distance.
The Trail Plan shows an existing trail extending from the south to 165th Street. The entire property
is shown as a part of the greenway corridor that follows the ditch. The developer has not shown
on their plan that they would extend the City’s trail system through the subdivision. This will need
to be included in the plans.
As a way to strengthen the developer’s ability to demonstrate they meet the PUD criteria the
developer could construct off-road trails to highlight the natural features on the site by providing
access and a recreation amenity. Natural surface, gravel or paved trails could be located adjacent
to stormwater ponds and/or the ditch corridor.
The Parks Commission provided non-binding feedback to the developer on February 19, 2025.
They stated that the development is served by the existing parks in the area and will not be required
to dedication land, however will be required to pay the fee. They stated they would support the
PUD with an off-road trail system within in the development.
Landscaping
The developer has not submitted a landscape plan. In exchange for PUD flexibility, the City could
expect a landscape plan that goes beyond the minimum requirements to provide street trees,
entrance streetscaping, plantings around any monument sign, plantings in open space, etc.
The developer should also provide a landscape buffer along 165th Street.
Wetlands
The developer has stated they have had an initial wetland delineation completed. It has not been
approved by the Technical Evaluation Panel (TEP) but will need to be approved prior to moving
forward. The developer has stated that they will evaluate the site to preserve to the maximum
extent possible the sites natural features (wetland, floodplain, shoreland, etc) as part of the PUD
request. The plan does show a few places for wetland impact for road connections. A wetland
replacement plan would need to be applied and approved by the TEP if the developer plans to
impact any wetlands on the site. This will be evaluated as the project moves forward. Staff has
recommended that the applicant schedule a preliminary TEP meeting.
Stormwater Management/Water Re-Use
The developer is proposing to complete stormwater management through the construction of ponds
within the site. Staff will be working with the developer, as this project moves forward, as it relates
to stormwater management, floodplain, and infiltration.
The developer has also indicated that they will not be using stormwater for irrigation purposes
within the development. Staff recommends this be evaluated to see if it is feasible. If the system is
Capstone Homes (Munger Property) – Sketch Plan
feasible, from a water availability and design standpoint, it will require additional review and
analysis as the project moves forward. Staff recommends stormwater reuse be evaluated for
feasibility.
4.CONCLUSION/ RECOMMENDATIONS:
As the applicant moves forward with the application, staff recommends the following:
1. Staff recommends a phasing plan is submitted.
2.Staff recommends that the long road running south to north in the development be further
analyzed to incorporate traffic calming measures.
3.Staff recommends the lots with direct access to 165th Street be relocated or removed.
4. Staff recommends the lots with back yards with the 35 foot Met Council interceptor be
evaluated to be relocated or reconfigured.
5.Staff recommends an off-road trail system be incorporated into the development.
6.Staff recommends that the landscape plan is designed to go beyond the minimum
requirements to provide street trees, entrance streetscaping, plantings around any
monument sign, plantings in open space, etc.
7.Staff recommends stormwater reuse be evaluated for feasibility regarding water
availability and design.
Staff recommends that the City Council provide feedback on the sketch plan to the developer on
the following:
1.General layout, including lot placement
2. Road connections and improvements
3.PUD criteria
4. Housing types
5.Wetland replacement
ATTACHMENTS:
1.Location Map
2.Applications Narrative
3.Sketch Plan
4. Home Designs and Elevations
Document Path: S:\Mapping\Site Maps\2025 Site Maps\8,5x11_portraitborder Date Saved: 2/6/20250 470235
Feet¯Munger Property
Location Map
Hugo, Minnesota
Parcel Boundary selection
Parcel Boundary
Roads
1 in = 400 feet
Site
178 E 9TH STREET | SUITE 200 | SAINT PAUL, MN | 55101 | 651.286.8450 | WSBENG.COM February 19, 2025
Ms. Rachel Juba
Community Development Director
City of Hugo
14669 Fitzgerald Avenue North
Hugo, MN 55038
Re: Munger Property
Sketch Plan Review
WSB Project No. 027763-000
Dear Ms. Juba:
We have reviewed the Sketch Plan for the Munger property. We have reviewed the following
information related to this application:
• Munger Property Sketch Plan Revised dated July 11, 2024, for Capstone Homes, Inc. by
Pioneer Engineering – 5311 165th Street
• Munger Property Narrative by Capstone Homes, dated January 27, 2025
Based on the review of the documents, we offer the following comments related to this
application:
General/Access/Existing Conditions
1. The subject property is located along the south side of 165th Street approximately one-
half mile west of Highway 61. Two access points are proposed from 165th Street with
connections also being made to Ferrara Avenue and Finale Avenue that were
constructed as part of the Meadows at Hugo Development.
2. 165th Street is a rural section gravel roadway that is approximately 24-ft in width, with the
exception of the first 400 feet of 165th Street immediately west of Highway 61. This
portion of Highway 61 has bituminous surfacing.
3. The Hugo 2040 Comprehensive Plan identifies 165th street as an urban section minor
collector from Highway 61 to Elmcrest Avenue with a future trail making connection to the
Hardwood Creek Regional Trail.
4. The development team contends that 165th Street should remain a rural-section roadway
base on a number of factors which include, but are not limited to size of developable
parcels, presence of wetlands limiting buildable area along the corridor, and cost.
5. As part of a proposed upcoming study for the 165th Street corridor, staff would evaluate a
number of different development scenarios along this corridor, project traffic volumes and
patterns, evaluate appropriate location of trail, determine whether the roadway should be
rural or urban, and timing of improvements.
6. Properties along 165th Street have not been platted and do not have dedicated road right
of way. Property lines extend into the roadway.
7. The proposed development would need to dedicate the right of way along 165th Street.
The width will depend on the outcome of the 165th Street Corridor study.
8. Past practice would indicate the developer would be responsible to pay an amount equal
to the cost of constructing one half of an urban section roadway along their road
frontage.
Ms. Rachel Juba
February 19, 2022
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9. Due to the nature of the corridor (smaller developments and limited buildable property
immediately adjacent to the roadway), it is challenging and costly to construct an urban
roadway in one singular project. Alternatively, with the increased traffic on a gravel
roadway, the developer would be responsible to pave the rural section roadway from TH
61 to their westerly property line. As part of the city roadway capital improvements plan,
funding could be made available to pave the remaining 165th Street as a rural section
roadway. This will be further evaluated as part of the above reference study.
10. A number of proposed lots are proposed to have direct access to 165th Street, which
would not be allowed due to its minor collector road status.
Utility Plan
11. As identified in the City’s Comprehensive Water Supply and Distribution Plan, a 24” trunk
watermain will need to be extended north from the existing 24” trunk watermain extended
as part of the Meadows of Hugo development located directly to the south, with the City
of Hugo paying for oversizing costs.
12. The MCES interceptor is along the west property line of the Munger Property.
13. Trunk Sanitary Sewer was extended from the MCES Interceptor along the Munger south
property line as part of the Meadows at Hugo development. Sanitary sewer will need to
be extended from the sanitary sewer provided from the south
14. If the project is to be phased, a staging plan will be required to be shown with utility work
being identified to occur within the final platted area only. If grading is different from the
phasing plan for utilities or final plat area, a plan addressing temporary drainage
measures outside the platted area will be required.
Stormwater Management/Wetlands
15. Volume control/water quality standard will be required, which is 1.1 inches off new
impervious surfaces. Water reuse will be the preferred BMP option for the site for volume
reduction. If an additional BMP is to be used, the TP removal factor from RCWD Rule C,
Table C1. must be applied.
16. Peak stormwater runoff rates for the proposed project must not exceed existing rates for
the 2-year and 10-year 24-hour rainfall events using Atlas 14 rainfall depths.
17. Peak stormwater runoff rates for the 100-year 24-hour rainfall event is limited to 0.1
cfs/acre.
18. Lowest building opening must be at least 3’ above the 100-yr HWL for both wetlands and
BMPs and 4’ above the current groundwater elevations.
19. Private ditches to JD3 are located onsite. Maintain private ditch drainage to JD3.
Developer to confirm with RCWD if a permit for Rule I is needed.
20. No 100-year floodplains located onsite.
21. Stormwater Management facilities will be required to be within drainage and utility
easements.
22. The applicant is proposing to utilize stormwater reuse as part of their stormwater
management plan.
23. A wetland delineation on the parcel has been completed however this has yet to go
through the Technical Evaluation Panel for approval.
24. The concept plan shows a number of impacts to wetlands. The applicant may find it
helpful to have a pre-application meeting with the Technical Evaluation Panel to get a
better idea of what impacts may or may not be allowed
Ms. Rachel Juba
February 19, 2022
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Thank you for the opportunity to provide comments on this project. If you have any questions,
please do not hesitate to contact me at 612-360-1278.
Sincerely,
WSB
Mark Erichson, PE
City Engineer
cc: Scott Anderson, Public Works Director (email only)
Liz Finnegan, Senior Engineering Technician (email only)
Max Gort, Associate Planner (email only)
WETLAND
WETLAND
WETLAND
WETLAND
POND
POND
POND POND
165TH STREET
FINALE AVEFERR
A
R
A
A
V
EFENWAY AVENUEWETLAND
WETLAND
FENWAY CTPOND
POND
c
1OF165TH STREET PROPERTY
HUGO, MINNESOTA
CAPSTONE7-11-2024
JLT
JLT
Name
Reg. No.Date
Revisions Date
Designed
Drawn
2024 Pioneer Engineering, P.A.
Mendota Heights, MN 55120
2422 Enterprise Drive (651) 681-1914
Fax: 681-9488www.pioneereng.com
LANDSCAPE ARCHITECTSLAND SURVEYORSLAND PLANNERSCIVIL ENGINEERS
I hereby certify that this plan was prepared by
me or under my direct supervision and that I
am a duly Licensed Landscape Architect
under the laws of the State of Minnesota 44763
Jennifer L. Thompson 1CONCEPT PLAN 4
SITE DATA:
GROSS AREA: ±37 ACRES
WETLAND AREA: ±6.7 ACRES
NET DEVELOPABLE AREA: ±30.3 ACRES
2040 GUIDE PLAN: MD (MEDIUM DENSITY RESIDENTIAL) 3-6 UNITS/ACRE
UP TO 8 UNITS/ACRE ALLOWED WITH PUD
CURRENT ZONING: FUS (FUTURE URBAN SERVICE)
SHORELAND OVERLAY 300' FROM WATERCOURSE ON EAST SIDE
SHORELAND OVERLAY CLASSIFIED AS GENERAL DEVELOPMENT
GENERAL DEVELOPMENT SHORELAND STANDARDS (RIPARIAN):
LOT WIDTH: 80'
AREA: 15,000 SF
SETBACK FROM OHW: 50'
MAXIMUM STRUCTURE HEIGHT: 25'
PROPOSED LOT STANDARDS
LOT WIDTH: 50'
AREA: 6,500 SF
FRONT SETBACK: 25'
SIDE SETBACK: 7.5'
REAR SETBACK: 25'
PROPOSED LOTS: 90
NET DENSITY: 2.97 UNITS/ACRE
SHORELAND OVERLAY LINE
EXISTING POWER POLE
CONCEPT BASED ON AVAILABLE DATA
NO ENGINEERING
NO SURVEYING
WETLANDS HAVE NOT BEEN DELINEATED
CONCEPT SUBJECT TO CHANGE WITHOUT NOTICE
KIDZ N BIZAPRIL 12, 2025
Oneka Elementary | 9 AM - Noon
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