HomeMy WebLinkAbout2025.05.05 CC Packet
A. CALL TO ORDER
B. ROLL CALL
C. PLEDGE OF ALLEGIANCE
D. APPROVAL OF MINUTES
1. April 21, 2025, Council Meeting
2. April 23, 2025, Metro Cities Annual Meeting
E. APPROVAL OF AGENDA
F. APPOINTMENTS/PRESENTATIONS
1. Hugo Good Neighbor Days June 6-8, 2025
G. CONSENT AGENDA
All matters listed under the Consent Agenda are considered to be routine by the City Council
and will be enacted by one motion and a roll call vote. If a member of the City Council or
the public wishes to discuss an item, that item will be removed from the Consent Agenda and
will be considered separately.
1. Approve Claims Roster
2. Approve Annual Performance Review for Parks Planner Shayla Denaway
3. Approve Annual Performance Review for Parks Lead Worker Rick Kieffer
4. Approve Resignation of Public Works Worker Miquel Souffrant
5. Approve Advertisement for Public Works Worker
6. Approve Advertisement for New Building Inspector
7. Approve Donation to the Hugo Fire Department from the Hugo America Legion
8. Approve Donation to the Hugo Fire Department from Terry and Carol-Lynn Spawn in
Memory of Harley Ogata
9. Approve Special Event Permit for New Life Church Spring Outdoor Service on June 8
and Fall Festival on October 26, 2025
10. Approve Temporary Liquor License for Lions Club for Good Neighbor Days June 6-8, 2025
11. Approve Ordinance Repealing Ordinance on Solar Moratorium
12. Approve Resolution Setting Public Hearing for Legacy Christian Academy Conduit
Financing
Mayor:
Tom Weidt
Councilmembers:
Becky Petryk, Ward 1
Ben Krull, Ward 2
Dave Strub, Ward 3
Mike Miron, At Large
City Council Agenda
Monday, May 5, 2025
Address:
14669 Fitzgerald Ave. N.
Hugo, MN 55038
Phone:
651-762-6300
Website:
www.ci.hugo.mn.us
H. PUBLIC HEARING
1. Nothing Scheduled
I. UNFINISHED BUSINESS
1. Nothing Scheduled
J. NEW BUSINESS
1. Nothing Scheduled
K. VISITOR PRESENTATIONS
1. Nothing Scheduled
L. COUNCIL PRESENTATIONS
1. Nothing Scheduled
M. ADMINISTRATIVE PRESENTATIONS
1. Schedule Council Photo for Monday, May 19, 2025
2. Schedule Commissioner Interviews for Monday, June 23 or 30, 2025
N. ADJOURNMENT
BACKGROUND MEMO FOR THE CITY COUNCIL MEETING ON MAY 2, 2025
D.1 Approve Minutes for the April 21, 2025, Council Meeting
D.2 Approve Minutes for the April 23, 2025, Metro Cities Annual Meeting
Staff recommends Council approve the above minutes as presented.
F.1 Hugo Good Neighbor Days June 6-8, 2025
The Hugo Lions Club will be holding their annual Hugo Good Neighbor Days Community
Festival June 6-8, 2025, at the Lions Volunteer Park. Lions Club members will be in attendance
to answer any questions the Council may have and will request the Council co-sponsor the event
by waiving the Special Event Permit and providing Washington County deputies to be present
during the event, as in the past.
G.1 Approval of Claims
Staff recommends Council approve the Claims Roster as presented.
G.2 Approve Annual Performance Review for Parks Planner Shayla Denaway
Shayla Denaway was hired on May 11, 2009, as the Economic Development/Parks Intern. On
May 3, 2010, Council approved promoting Shayla as the new Parks Planner. Community
Development Director Rachel Juba recommends Council approve the annual performance review
for Parks Planner Shayla Denaway.
G.3 Approve Annual Performance Review for Parks Lead Worker Rick Kieffer
Rick Kieffer was re-hired by the City of Hugo as a Public Works Worker on May 31, 2005,
returning after a short period of time in the private sector. In April 2023 Rick was promoted to
Public Works Parks Lead Worker. Rick works under the direction of Public Works Director
Scott Anderson who recommends Council approve the annual performance review for Public
Works Parks Lead Worker Rick Kieffer.
G.4 Approve Resignation of Public Works Worker Miquel Souffrant
Public Works Worker Miquel Souffrant has accepted a job offer elsewhere and submitted his
resignation from the City of Hugo’s Public Works Department. Staff recommends Council
accept the resignation of Miquel Souffrant effective April 29, 2025.
G.5 Approve Advertisement for Public Works Worker
The resignation of Miquel Souffrant has created a vacancy in the Public Works Department.
Staff recommends Council approve the advertisement for a new Public Works Worker.
G.6 Approve Advertisement for New Building Inspector
As part of the Community Development Department, the Building Department currently includes
a Building Official, Building Inspector, and Building Department Receptionist. There is another
Building Inspector position in the budget. Commercial, industrial, and residential development
has been steady in the City over the last few years. Staff keeps track of the number of permits
and inspections each month. With the retirement of Terry Hagstrom and the steady number of
permits, related building permits and inspections are required. Because of this, staff would like to
fill the remaining Building Inspector position. Staff recommends approval of authorization to
advertise for a new Building Inspector position.
G.7 Approve Donation to the Hugo Fire Department from the Hugo America Legion
The Hugo American Legion would like to donate $1,000 to the Hugo Fire Department from pull-
tab proceeds for equipment and training. All donations to the Fire Department must be approved
by the Council. Staff recommends Council approve the donation of $1,000 to the Hugo Fire
Department.
G.8 Approve Donation to the Hugo Fire Department from Terry and Carol-Lynn Spawn
in Memory of Harley Ogata
Terry and Carol-Lynn Spawn would like to donate $100 to the Hugo to the Hugo Fire
Department in memory of Harley Ogata. All donations to the Fire Department must be approved
by the Council. Staff recommends Council approve the donation of $100 to the Hugo Fire
Department.
G.9 Approve Special Event Permit for New Life Church Spring Outdoor Service on June 8
and Fall Festival on October 26, 2025
David Streitz on behalf of New Life Church has applied for a Special Event Permit to hold
outdoor events on Sunday, June 8 from 9 a.m. to 9 p.m. and Sunday, October 26 from 2 p.m. to
5:30 p.m. A Special Event Permit is required because they will be using an amplified sound
system during the events. Approximately 100 people are expected to attend. The event will
include a potluck and games. Amplified sound will be used for the service and possibly for
games during the picnic. There may also be 1-2 small canopy tents set up for the event. Staff
recommends Council approve the Special Event Permit for New Life Church for outdoor events
on June 8 and October 26, 2025.
G.10 Approve Temporary Liquor License for Lions Club for Good Neighbor Days June 6-8,
2025
The Hugo Lions Club has applied for a Temporary On-Sale Liquor License to serve alcohol at
the Hugo Good Neighbor Days on June 6-8, 2025. The Lions Club has completed the
application and paid the fee. Staff recommends Council approve the On-Sale Liquor License for
the Hugo Lions during Good Neighbor Days subject to receipt of the appropriate Certificate of
Liquor Liability Insurance for the event.
G.11 Approve Ordinance Repealing Ordinance on Solar Farm Moratorium
The City Council adopted interim Ordinance 2024-530 on May 20, 2024, placing a moratorium
on new development of solar farms and directing a study to be conducted, and adopted
Ordinance 2024-536 on October 21, 2024, extending said moratorium until May 20, 2025. The
City has completed the study of the ordinance, and adopted Ordinance 2025-541 on April 7,
2025, amending the ordinance as it relates to the definition of solar farms, the zoning districts
where they are permitted, and performance standards for solar farms. Staff has found that with
the newly adopted Ordinance in place, the need for the moratorium is now concluded. Staff
recommends that the City Council approve the Ordinance repealing Ordinances 2024-530 and
2024-534 which placed a moratorium on new development of solar farms.
G.12 Approve Resolution Setting Public Hearing for Legacy Christian Academy Conduit
Financing
Taft Stettinius & Hollister LLP, formerly known as Briggs and Morgan, P.A, is requesting
Council consider acting as an issuer of 501(c)(3) bank qualified revenue bonds. State and federal
laws allow local government units to enter into arrangements to issue bonds and loan the
proceeds to nonprofit corporations to finance or refinance capital expenditures. The proceeds of
the note will be loaned to Legacy Christian Academy to be used to finance the acquisition of an
educational facility. In order for the Note to be a tax exempt obligation, it must be issued by a
political subdivision, which requires that the City hold a public hearing and approve issuance of
the Note and the execution of related documents. Staff recommends Council approve the
resolution calling for a public hearing on the issuance of revenue bonds.
M.1 Schedule Council Photo for Monday, May 19, 2025
Staff recommends Council schedule May 19, 2025, at 6 p.m. for a Council group photo to be
taken at City Hall. This would be prior to the Council meeting at 7 p.m.
M.2 Schedule Commissioner Interviews Monday June 23 or 30, 2025
Staff recommends Council schedule Commissioner interviews for Monday, June 23 or June 30,
2025, at 6 p.m.
N. Adjournment
MINUTES
City Council Meeting
City Hall Council Chambers
Monday, April 21, 2025
7:00 p.m.
Call to Order
Mayor Weidt called the meeting to order at 7:00 p.m.
Roll Call and Pledge of Allegiance
COUNCIL PRESENT: Krull, Miron, Petryk, Strub Weidt
COUNCIL ABSENT: None
OTHERS PRESENT: City Administrator Bryan Bear, City Engineer Mark Erichson,
Community Development Director Rachel Juba, City Clerk Michele Lindau
Approve Minutes for the April 3, 2025, Local Board of Appeals and Equalization Meeting
Petryk made motion, Miron seconded, to approve the minutes for the LBAE meeting held on
April 3, 2025, as presented.
All Ayes. Motion carried.
Approve Minutes for the April 7, 2025, City Council Meeting
Miron made motion, Strub seconded, to approve the minutes for the City Council meeting held
on April 7, 2025, as presented.
All Ayes. Motion carried.
Approve Minutes for the April 12, 2025 Kidz ‘n Biz Festival
Krull made motion, Petryk seconded, to approve the minutes for the Kidz ‘n Biz Festival held on
April 12, 2025, as presented.
All Ayes. Motion carried
Approval of Agenda
Weidt made motion, Miron seconded, to approve the agenda as presented.
All Ayes. Motion carried.
Council Meeting Minutes for April 21, 2025
Page 2 of 6
Approval of Consent Agenda
Petryk made motion, Strub seconded, to approve the following Consent Agenda.
1. Approve Claims Roster
2. Approve Hiring of Public Works Summer Seasonal Positions
3. Approve Special Event Permit for Blacksmith Lounge 2025 Events
4. Approve Off-Site Gambling Permit for Merrick, Inc. for Good Neighbor Days Bingo
5. Approve Resolution Declaring Approval to Modify the Municipal State Aid Street
System
6. Approve Quote for 2025 Dust Control Project
7. Approve Resolution Approving Encroachment Agreement for 6260 157th Court North
8. Approve Letter of Support for Comcast’s Application for the BEAD Grant
All Ayes. Motion carried.
Approve Claims Roster
Adoption of the Consent Agenda approved the Claims Roster as presented.
Approve Hiring of Public Works Summer Seasonal Positions
In the 2025 General Fund Budget, Council approved funding for seven seasonal employee
positions. There were five seasonal workers that would be returning from last year and staff
recommended approval of two new seasonal employees. Adoption of the Consent Agenda
approved the rehiring of last year’s seasonal employees Adler Siebenaler, William Heise, Beck
Rogers, Jacob Weierke, Kristofer Bower and hiring of two new employees, Allison Siebenaler
and Matias Evert.
Approve Special Event Permit for Blacksmith Lounge 2025 Events
The Blacksmith Lounge, 17205 Forest Boulevard North, had applied for a Special Event Permit
for their 2025 events to be held between Memorial Day and end of September. Events included
four auctions, seven car shows, one motorcycle swap meet, and one White Bear Lake Hockey
fundraising event. A SEP approved by Council was required because there will be alcohol
served outside and there may be up to 200 people in attendance. Adoption of the Consent
Agenda approved the Special Event Permit for the Blacksmith Lounge.
Approve Off-Site Gambling Permit for Merrick, Inc. for Good Neighbor Days Bingo
Merrick, Inc. had submitted an LG230 application to conduct off-site gambling in the form of
Bingo during Hugo Good Neighbor Days on Saturday, June 7 and Sunday June 8, 2025, at Hugo
Lions Park, 5524 146th Street North, Hugo, MN. A Lawful Gambling Permits would be issued
by the MN Gambling Control Board after being approved by the City. Adoption of the Consent
Agenda approved the Off-Site Gambling Permit for Merrick, Inc. to conduct Bingo during Good
Neighbor Days.
Council Meeting Minutes for April 21, 2025
Page 3 of 6
Approve Resolution Declaring Approval to Modify the Municipal State Aid Street System
Per State Aid Rules, a City was allowed to add and/or remove mileage annually, provided it met
necessary criteria. In an effort to maximize the construction needs of Hugo’s MSAS system and
with the goal of strategically using the annual available allotment of State Aid funds to the City,
staff recommended modifications to the system. The recommended modifications were to add
both 159th St N from TH61 to Goodview Ave N and Goodview Ave N from 159th Street to
Oneka Lake Blvd while at the same time revoking Farnham Ave. N. from 149th St. N. to Oneka
Pkwy N. Adoption of the Consent Agenda approved RESOLUTION 2025 – 13 DECLARING
APPROVAL OF MODIFICATIONS TO THE MUNICIPAL STATE AID STREET SYSTEM
FOR THE CITY OF HUGO, MINNESOTA
Approve Quote for 2025 Dust Control Project
The City of Hugo currently applied dust control to approximately 23 miles of gravel roads
located within its municipal boundaries, and the City’s General Budget accounted for a dust
control project in 2025. As in past years, staff would work with May Township to cost share for
the shared portion of Keystone Avenue. Two quotes for dust control were received and opened
on April 11, 2025. The low quote was from Envirotech Services at $1.49 per gallon. With City
Council approval, staff would coordinate with Envirotech Services to deliver and place a total of
109,000 gallons of calcium chloride in two separate applications, once in mid- June and again in
mid-August. Adoption of the Consent Agenda approved the quote from Envirotech Services for
calcium chloride for 2025 dust control.
Approve Resolution Approving Encroachment Agreement for 6260 157th Court North
Danielle and Marcus Haug had requested an encroachment agreement to allow for the
construction of a fence within a drainage and utility easement on property located at 6260 157th
Court North. The Senior Engineering Technician had reviewed the location of the fence and was
comfortable with the request. Adoption of the Consent Agenda approved RESOLUTION 2025-
14 APPROVING AN ENCROACHMENT AGREEMENT TO ALLOW CONSTRUCTION OF
A FENCE WITHIN A DRAINAGE AND UTILITY EASEMENT ON THE PROPERTY
LOCATED AT 6260 157th COURT NORTH.
Approve Letter of Support for Comcast’s Application for the BEAD Grant
Comcast was applying for a Broadband Equity Access and Deployment (BEAD) grant from the
Minnesota State Broadband office to provide service to eligible locations in Hugo. BEAD grant
would provide the necessary resources to the residents of Hugo and other areas of Washington
County. Adoption of the Consent Agenda approved the letter of support from the City of Hugo
for Comcast’s application for the BEAD grant.
Approve Purchase of Playground Equipment for Oneka Lake Park
Parks Planner Shayla Denaway provided a recap of the March 3, 2025, meeting, where the
Council approved the reconstruction of Oneka Lake Park and authorized Flagship Recreation to
Council Meeting Minutes for April 21, 2025
Page 4 of 6
draft concepts for a new playground. Other improvements would include painting the picnic
shelter, surface repairs, and landscaping enhancements. The Parks Commission also held a
neighborhood meeting on April 16, 2025, to gather input on two playground designs and eight
color schemes. Shayla presented the preferred option, which included areas geared toward
different age groups. The total cost for the play equipment, including the concrete border and
installation, was $150,000 from Flagship Recreation. The existing trail would be extended to
loop around the playground area.
There was discussion about the pour-in-place (PIP) rubber surfacing, which would cost and
additional $133,000. Council expressed concerns over the high price. Shayla explained that the
current playground surface consisted of engineered wood chips, which residents disliked because
they retained water and were often muddy. Additionally, Public Works staff frequently had to
level the surface in high-traffic areas, and it would eventually need to be completely replaced.
The cost to install wood chips would be $14,000, plus the cost of additional site work that would
include extensive grading, removal of the existing trail and possible relocation of the shelter. It
was also noted that there was no irrigation at the park, making site restoration more difficult. She
added that the cost for these improvements was unknown but likely to be expensive and would
require the park to be closed for a longer period.
Council raised questions about the durability of the PIP, noting that the PIP surface at Lions Park
was damaged. There were also questions about whether PIP surfacing at playgrounds was a long-
range trend and whether this project would divert funds from other park projects.
Shayla responded that there was not enough history to determine the long-term repair costs for
PIP, but PIP surfaces sustain damage less frequently than wood chips. She said that due to the
unique circumstances at Oneka Lake Park, it made more sense to install PIP, but PIP would not
be appropriate for all Hugo’s playgrounds. Improvements to Oneka Lake Park was the primary
goal of the Parks Commission for this year so no funds were being taken from other projects.
Council members commented that it was nice to have parks in Hugo with PIP surfaces because
they were more accessible. Given the park's heavy use, they supported the proposal.
Petryk made motion, Strub seconded, to approve the purchase and installation of playground
equipment and pour-in-place surfacing from Flagship Recreation in the amount of $282,052 at
Oneka Lake Park.
All Ayes. Motion carried.
Discussion on 165th Street AUAR Study
At its January 27, 2025, goal-setting meeting, the City Council directed staff to bring forward a
scope of work for a corridor study for 165th Street. Staff put together proposal for an Alternative
Urban Areawide Review (AUAR) that would analyze multiple development scenarios including
land use, infrastructure, environmental assessment, and costs. The AUAR would include public
engagement and initiate the work needed for the 2050 Comprehensive Plan. An AUAR could
satisfy state regulations for environmental review of certain types of development and the
Council Meeting Minutes for April 21, 2025
Page 5 of 6
extension of sewer systems. Completing an AUAR would allow future development in the area
to be “pre-approved” from an environmental review by the state, so development would not have
to go through this process with each application. The consultants proposed to work on the study
were WSB and Landform, with the total cost of the study being $167,324.
Community Development Director Rachel Juba discussed the increased interest in development
along 165th Street and the need for road improvements and possible extension of utilities to the
east side of TH 61 for future development. The 2040 Comprehensive Plan identified 165th as an
urban section road with a trail. There were no connections to the developments south of 165th
Street on the west side of TH 61. Land uses in the area needed to be reviewed, and a
determination made about how the east side of TH 61 would be developed. Juba emphasized the
need for long-range planning that would affect the design and size of utilities. The cost for the
City to oversize utilities would be very high. That and other options would be analyzed in the
study.
There was a question from Council about whether the City could recover some of the cost of the
AUAR from future developers. Juba simply stated no. She explained that the AUAR would
begin with the evaluation of land use, traffic, and utilities, and the City should have answers to
those three items by August. It was asked if the AUAR would give the City a head start on the
2050 Comprehensive Plan. Juba replied that the AUAR itself would not, but the rest of the work
would. She noted that the AUAR would be more detailed than the Comprehensive Plan. Council
agreed that the AUAR needed to be completed and that it was important to determine how the
area east of TH 61 would be developed. It was noted that the Everton Avenue AUAR completed
many years ago helped guide development in that area.
Miron made motion, Strub seconded, to authorize staff to move forward with the AUAR.
All Ayes. Motion carried.
Approve Resolution Authorizing an Application for the Washington County Pre-
Development Grant for 165th Street AUAR Study
Washington County Community Development Agency (CDA) provided an opportunity for pre-
development grants to cities for area studies, such as the proposed 165th Street AUAR. The
AUAR met the pre-development grant criteria for increased growth for economic development
and would provide planning recommendations through analysis of land use, infrastructure, and
natural resources to inform development in the area. The 2040 land use along 165th Street was
residential, commercial and industrial. Staff had recommended applying for a pre-development
grant to evaluate a number of key elements to facilitate the development of that area.
Petryk made motion, Miron seconded, to approve RESOLUTION 2025-15 AUTHORIZING
SUBMITTAL OF AN APPLICATION FOR FUNDING FROM THE WASHINGTON
COUNTY CDA PREDEVELOPMENT FINANCE FUND.
All Ayes. Motion carried.
Council Meeting Minutes for April 21, 2025
Page 6 of 6
Reminder – Metro Cities Annual Meeting on April 23, 2025
City Administrator Bryan Bear reminded Council they had scheduled a meeting to attend the
Metro Cities Annual Meeting on April 23, 2025, at 5 p.m. at the Roseville Skating Center in
Roseville.
Reschedule City Administrator Performance Review to May 5, 2025
Due to a schedule conflict, staff recommended Council reschedule the City Administrators
performance review to from April 21, 2025, to May 5, 2025.
Weidt made motion, Petryk seconded, to reschedule the City Administrator’s performance
review to May 5, 2025, at 6 p.m.
All Ayes.
Adjournment
Miron made motion, Krull seconded, to adjourn at 7:45 p.m.
All Ayes. Motion carried.
Respectfully Submitted,
Michele Lindau, City Clerk
MINUTES
City Council-Metro Cities Annual Meeting
Roseville Skating Center
Wednesday, April 23, 2025
6:00 p.m.
COUNCIL PRESENT: Krull, Miron, Petryk, Strub
COUNCIL ABSENT: Weidt
Council attended the Metro Cities Annual Meeting. Steve Grove, CEO and Publisher of the
Minnesota Star Tribune, was the guest speaker. The event concluded at aproximately 7 p.m.
Respectfully Submitted,
Bryan Bear
City Administrator
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City of Hugo Claims
May 5, 2025 G. 1
Vendor Invoice Amount Description Department
Allstate Peterbilt of South St. Paul 3004721628 78.28$ Parts - Unit #208-97 Street Dept
Allstream 21448352 145.24$ Fax Line Administration
Amazon Capital Services 17C4-4CYV-LGYM 32.99$ Laptop Accessories Water & Sewer
Amazon Capital Services 17C4-4CYV-LGYM 16.59$ Restroom Supplies Public Works
Amazon Capital Services 1NRM-V7CR-4TJC 76.19$ GOJO Soap Fire Dept
Amazon Capital Services 1NRM-V7CR-4TJC 33.28$ Tissues Public Works
Aspen Mills 352013 135.33$ HFD Sweatshirt, Patches, Tie, Belt, Etc Fire Dept
Century Link 651 429-3212 75.23$ Fire Station Phone Lines Fire Dept
Cintas Corporation 5265109405 244.89$ First Aid Supplies Public Works
Cintas Corporation 5265109405 207.66$ First Aid Supplies Gen Gov't Bldgs
Comcast 4/12/2025 25.17$ Business Cable (thru May 21) Administration
Cornerstone Occupational Health Spec. HOLLER0001 85.00$ Personnel Testing Parks Dept
Cornerstone Occupational Health Spec. SIEBEN0000 100.00$ Personnel Testing Street Dept
Cornerstone Occupational Health Spec. SOUFFR0000 50.00$ Personnel Testing Street Dept
Forest Lake NAPA March 1,015.30$ Auto Parts & Shop Supplies Various
Gene's Disposal Service Inc 529667 121.64$ April Waste Hauling - City Hall Gen Gov't Bldgs
Gene's Disposal Service Inc 529667 258.47$ April Waste Hauling - Fire Station Fire Dept
Gene's Disposal Service Inc 529667 962.54$ April Waste Hauling - PW Facility Public Works
Gene's Disposal Service Inc 529667 253.84$ April Waste Hauling - Rice Lake Room Gen Gov't Bldgs
Gene's Disposal Service Inc 529667 311.09$ April Waste Hauling - Lions Park Parks Dept
Gene's Disposal Service Inc 529667 253.84$ April Waste Hauling - Hanifl Fields Parks Dept
Hawkins Inc 7035715 40.00$ Water Chemicals (Cylinder Charge) Water Utility
Hawkins Inc 7038762 1,194.34$ Water Chemicals Water Utility
Hawkins Inc 7047257 5,482.70$ Water Chemicals Water Utility
Hugo Equipment Company 214527 44.98$ Parts - Unit #425 Parks Dept
Hugo Equipment Company 214551 74.21$ Chainsaw Parts (Tree Trimming) Street Dept
Innovative Office Solutions LLC IN4810753 472.95$ Batteries, Notepads, Binder Clips, Correction Tape, Etc Administration
Innovative Office Solutions LLC IN4810753 436.47$ Toner Cartridges Building Inspections
Innovative Office Solutions LLC IN4810753 287.94$ Copy Paper Administration
Innovative Office Solutions LLC IN4810753 129.42$ Trash Can Liners (CH) Gen Gov't Bldgs
Innovative Office Solutions LLC IN4810753 60.46$ Breakroom Supplies Gen Gov't Bldgs
Innovative Office Solutions LLC IN4810753 12.04$ Broom for Oneka Room Gen Gov't Bldgs
Innovative Office Solutions LLC IN4821774 201.98$ Toner Cartridges Finance Dept
Innovative Office Solutions LLC IN4821774 21.84$ Markers Administration
Interstate Battery System of Minneapolis 110060553 192.54$ Batteries Public Works
Interstate Battery System of Minneapolis 110060553 152.95$ Battery - Unit #111-15 Building Inspections
Interstate Battery System of Minneapolis 110060553 152.95$ Battery - Unit #6107-19 Fire Dept
Interstate Battery System of Minneapolis 110060553 56.95$ Battery - Unit #344-20 Parks Dept
Interstate Battery System of Minneapolis 110060553 (15.00)$ Core Credit - Unit #344-20 Parks Dept
Johnson/Turner March 5,300.00$ Prosecution Fees (Flat Fee) General Legal
Johnson/Turner March 323.95$ Disbursements (Prosecution Costs) General Legal
Johnson/Turner March 3,153.00$ Civil Legal Fees - See Attached Breakdown General Legal
L.T.G. Power Equipment 292298 120.87$ Parts for Mowers Parks Dept
L.T.G. Power Equipment 292326 29.95$ Parts - Unit #347-23 Parks Dept
Laughlin's Pest Control 70556 100.68$ April Pest Control Service Gen Gov't Bldgs
Lawson Products 9312372804 301.89$ Bulk Hardware Supplies Public Works
Lincoln National Life Insurance Co. May 1,271.41$ Disability Premium Finance Dept
Lutz Automotive 12771 3,937.97$ Replacement Engine Installation - Unit #108-15 Water & Sewer
Menards 54889 149.95$ Lights - City Hall Sign Gen Gov't Bldgs
Menards 54889 10.98$ Power Strip Parks Dept
Menards 55379 478.00$ Dryer - 14706 Fondant Ave Rental Properties
Menards 55379 43.98$ Dryer Cords - 14706 Fondant Ave Rental Properties
Menards 55571 (43.98)$ Dryer Cords - 14706 Fondant Ave (Returned) Rental Properties
Metropolitan Council 1186315 475.00$ Industrial Discharge Permit (Vactor Truck) Sewer Utility
Midwest Machinery Co. 10389946 331.89$ Repairs - Unit #314-16 Street Dept
Minnesota Cleaning Services Inc 0525HH01 605.00$ April Cleaning Services Gen Gov't Bldgs
Minnesota Cleaning Services Inc 0525HH02 100.00$ April Cleaning Services - Hanifl Parks Dept
Minnesota Cleaning Services Inc 0525HH03 741.00$ April Cleaning Services - PW Facility Public Works
Minnesota Cleaning Services Inc 0525HH03 450.00$ April Cleaning Services Fire Dept
Minnesota Cleaning Services Inc 0525HH03 247.00$ April Cleaning Services - Rice Lake Room Gen Gov't Bldgs
Pomp's Tire Service Inc 150190914 1,173.60$ Turf Tires - Unit #352-25 Parks Dept
Press Publications 831559 95.49$ Summary Ordinance 2025-541 Ordinances/Proceedings
Press Publications 831560 102.83$ Ordinance 2025-542 Ordinances/Proceedings
Pye-Barker Fire & Safety IVN00327833 372.60$ Annual Monitoring of City Hall Alarm System Gen Gov't Bldgs
Rihm Kenworth 2197861A 58.10$ Parts - Unit #208-97 Street Dept
Sensible Land Use Coalition 3311 79.00$ Meeting Registration - Juba Planning & Zoning
Sensible Land Use Coalition 3311 79.00$ Meeting Registration - Gort Planning & Zoning
Sign Solutions USA 416651 2,120.95$ Street Sign Materials Street Dept
SimpleTexting LLC 084027/ACH 294.00$ SimpleTexting Messaging Plan Engineering Dept
SimpleTexting LLC 084027/ACH 120.00$ SimpleTexting Messaging Subscription Engineering Dept
Smith, Tom CLAIM 195.00$ Work Boot Reimbursement Street Dept
Page 1
City of Hugo Claims
May 5, 2025 G. 1
Vendor Invoice Amount Description Department
Synchrony Bank 85348122NLEHVKP0G 103.78$ Shop Tools Public Works
TASC IN3402088 50.00$ May Cobra Administration Fee Finance Dept
UniFirst Corporation 1410127826 10.55$ Restroom Supplies & Floor Mat Services (CH) Gen Gov't Bldgs
UniFirst Corporation 1410132565 29.77$ Restroom Supplies & Floor Mat Services (CH) Gen Gov't Bldgs
Verizon Wireless 6109906233 851.25$ Cellular Phone Charges Various
WSB & Associates February 69,366.25$ Engineering Fees - See Attached Breakdown Various
Zack's Inc 37206 2,186.71$ Shop Towels, Shovels, Rakes, Gloves, Etc Public Works
108,899.71$ Total Claims for May 5, 2025
Page 2
Project Budget TrackingFor the period 2/1/2025 - 2/28/2025Project NameWSBProject #Project Manager CurrentInvoice Fee Type JTDBilled Budget CommentsClient Invoice ReviewerHUGO - 2024 125th Street and Dellwood Ridge Neighborhood Street Improvement Project Erichson, Mark $ 6,154.50 $ 296,734.10 $ 315,167.00 Anderson, ScottHUGO - 2025 Beaver Ponds Area Street Improvement Project Erichson, Mark $ 18,955.25 $ 82,253.50 $ 164,297.00 Anderson, ScottHUGO - 2025 Duck Pass, Palme Long Lake Estate, and Ingersoll Neighborhood Improvement Project Erichson, Mark $ 20,041.75 $ 76,018.25 $ 178,177.00 Anderson, ScottHUGO - 2025 General Engineering ServicesErichson, Mark $ 7,322.25 $ 15,322.25 $ 86,813.76 Bear, BryanHUGO - 2025 LGU ServicesHavranek, Anthony $ 748.00 $ 857.00 $ 20,538.00 Juba, RachelHUGO - Fable Hill BridgeErichson, Mark $ 9,812.00 $ 20,103.75 $ - Anderson, ScottHUGO - Forest Road BridgeErichson, Mark $ 1,254.00 $ 13,086.00 $ - Anderson, ScottHUGO - Frenchman Place 5th AdditionErichson, Mark $ 66.00 $ 8,353.25 $ - Juba, RachelHUGO - Lift Station 12 ImprovementsErichson, Mark $ 65.00 $ 104,610.00 $ 103,701.00 Anderson, ScottHUGO - Meadows at HugoErichson, Mark $ 396.00 $ 113,302.75 $ - Juba, RachelHUGO - Meadows at Hugo - 2nd AdditionErichson, Mark $ 1,027.50 $ 19,113.00 $ - Juba, RachelHUGO - MS4 SupportBonnell Roe, Kory $ 925.00 $ 4,608.00 $ 6,888.00 Juba, RachelHUGO - Oneka PrairieErichson, Mark $ 132.00 $ 47,164.25 $ - Juba, RachelHUGO - Shores of Oneka Lake 4thErichson, Mark $ 264.00 $ 4,291.00 $ - Juba, RachelHUGO - Shores of Oneka Lake ApartmentsErichson, Mark $ 264.00 $ 5,633.25 $ - Juba, RachelHUGO - TH 61 and 159th RoundaboutErichson, Mark $ 1,287.00 $ 157,499.00 $ 164,450.00 Juba, RachelHUGO - Watercrest of Hugo 1st and 2ndErichson, Mark $ 652.00 $ 23,367.00 $ - Juba, RachelFinal Totals $ 69,366.25 $ 1,079,745.25 $ 1,070,236.86 R-023540-000 HourlyR-026749-000 HourlyR-026750-000 HourlyR-027763-000 HourlyR-026760-000 HourlyR-023811-000 HourlyR-022684-000 HourlyR-024864-000 HourlyR-021811-000 HourlyR-013597-000 HourlyR-020790-000 HourlyR-024016-000 HourlyR-020725-000 HourlyR-025586-000 HourlyR-025989-000 HourlyR-022491-000 HourlyR-024088-000 HourlyPage 1 of 1
CITY OF HUGO
COUNTY OF WASHINGTON
ORDINANCE NO. 2025-XXX
AN ORDINANCE REPEALING A TEMPORARY MORATORIUM ON NEW
DEVELOPMENT OF SOLAR FARM SOLAR ENERGY SYSTEMS
WHEREAS, the City Council adopted an Ordinance 2016-475 SOLAR ENERGY
SYSTEMS on January 4, 2016 and an amendment Ordinance 2023-528 on July 24, 2023;
WHEREAS, in view of experience following the adoption of the above-referenced
ordinances, including an observation that Solar Farm Solar Energy Systems may not be
appropriate in certain land use categories in the City because of issues relating to
compatibility and appearance, the City determined that an additional study shall be
conducted to ensure the zoning ordinance and official controls regarding Solar Farms
adequately addresses the public health, safety and general welfare of the community;
WHEREAS, the City Council adopted an interim Ordinance 2024-530 on May 20, 2024
placing a moratorium on new development of solar farms and directing a study to be
conducted, and adopted an Ordinance 2024-536 on October 21, 2024 extending said
moratorium until May 20, 2025.
WHEREAS, the City has completed the study of the ordinance relating to and regulating solar
farms, and the City Council adopted Ordinance 2025-541 on April 7, 2025 amending the
ordinance as it relates to the definition of solar farms, the zoning districts where they are
permitted, and performance standards for solar farms.
WHEREAS, the City Council finds that with its newly adopted Ordinance in place, the need
for the moratorium is now concluded.
NOW, THEREFORE, the City Council of the City of Hugo does ordain:
The interim Ordinance 2024-530 placing a moratorium on new development of solar
farm solar energy systems, and the interim Ordinance 2024-536 extending said
moratorium, are hereby lifted and repealed in their entirety, subject to the newly
adopted Ordinance and its regulations.
This ordinance is effective upon adoption.
Ordinance 2025-
Page 2 of 2
ADOPTED by the City Council this 5th day of May, 2025.
______________________________
Tom Weidt, Mayor
ATTEST:
_____________________________
Michele Lindau, City Clerk
172607104v1
Taft Stettinius & Hollister LLP / Taftlaw.com / The Modern Law Firm
Catherine J. Courtney
612.977.8765
CCourtney@taftlaw.com
2200 IDS Center, 80 South 8th Street
Minneapolis, MN 55402-2210
Tel: 612.977.8400 | Fax: 612.977.8650
taftlaw.com
Affirmative Action, Equal Opportunity Employer
April 30, 2025
VIA E-MAIL
Bryan Bear
City Administrator
14669 Fitzgerald Ave. N
Hugo, MN 55038-9301
Re: Issuance of Conduit Revenue Note by the City of Hugo for Legacy Christian
Academy
Dear Mr. Bear and Coucilmembers:
This letter is to follow-up on discussions that we have had regarding consideration by the
City of Hugo, with the consent of the City of Andover, to act as issuer, in 2025, of 501(c)(3), bank-
qualified revenue bonds (the “Note”). The proceeds of the Note will be loaned to Legacy Christian
Academy (the “Borrower”), to be used to finance the acquisition of an educational facility, a
portion of which the Borrower currently uses for its charitable purposes, located in Andover, all
related to the Borrower’s activities as a private school. Taft Stettinius & Hollister LLP, formerly
known as Briggs and Morgan, P.A., will act as bond counsel to the City on the issuance of the
Note. It is anticipated that the Note will be privately placed by Northland Securities (the
“Placement Agent”) with a bank yet-to-be-identified (the “Bank”).
State and federal laws allow local government units to enter into arrangements to issue
bonds and loan the proceeds to nonprofit corporations to finance or refinance capital expenditures.
This assistance reduces borrowing costs for nonprofit corporations and enables them to provide
their services more cost effectively. It is a common means of obtaining necessary financing for
all nonprofit entities, including the providers of private school education, like the Borrower.
To accomplish this purpose, the City will enter into a Loan Agreement with the Borrower
under which the Borrower will agree to pay all principal and interest on the Note. The City will
assign all of its rights to payments under the Loan Agreement to the Bank. Through the operation
of the Loan Agreement, the City will loan the purchase price of the Note to the Borrower. The
City will assign its rights to payments under the Loan Agreement to the Bank by a Pledge
172607104v1
Bryan Bear
April 30, 2025
Page 2
Agreement. The City is merely a conduit and the money and obligations flow only between the
Bank and the Borrower.
The Note and the resolutions adopted by the City will recite that the Note, if and when
issued, will not be payable from or charged upon any of the City’s funds, other than the revenues
received under the Loan Agreement and pledged to the payment of the Note, and the City is not
subject to any liability on the Note. No holder of the Note will ever have the right to compel any
exercise by the City of its taxing powers to pay any of the principal of the Note or the interest or
premium thereon, or to enforce payment of the Note against any property of the City except the
interests of the City in payments to be made by the Borrower under the Loan Agreement. The
Note will not constitute a charge, lien or encumbrance, legal or equitable, upon any property of
the City except the interests of the City in payments to be made by the Borrower under the Loan
Agreement. The Note is not a moral obligation on the part of the State or its political subdivisions,
including the City, and the Note will not constitute a debt of the City within the meaning of any
constitutional or statutory limitation.
The issuance of the Note will not affect the City’s credit rating on bonds it issues for
municipal purposes.
The Note will be issued as “bank-qualified”. Each governmental entity may issue up to
$10,000,000 of “bank-qualified” bonds in each calendar year. “Bank-qualified” bonds may be
issued for the municipality’s own governmental purposes or for a 501(c)(3) organization, like the
Borrower. The City of Andover has already issued over $39 million of 501(c)(3) bonds for a
different borrower in 2025. Because that amount exceeds $10,000,000, Andover is unable to issue
“bank-qualified” bonds for the benefit of the Borrower. In such a case, it is not uncommon to ask
another City that has bank-qualification capacity available and a nexus to the Borrower and the
project being financed to act as the issuer, with the consent of the host city. In this case, Hugo has
a nexus based on its geographic proximity to Andover and the fact that some of its residents are
students at the school. Therefore, Hugo residents currently receive and may in the future receive
a benefit from the project.
It is our understanding that the City does not currently reasonably expect to issue its own
bonds and, therefore, will not need bank-qualification capacity in 2025. This does not mean that
the City could not issue bonds for its own purposes in 2025 should the need arise. It only means
that any such bonds – if the total amount issued exceeds $10,000,000 – could not be designated as
“bank-qualified” in 2025, which could mean a slightly higher interest rate. Currently, the
Borrower anticipates that the principal amount of the Note would be approximately $5.5 million,
leaving $4.5 million of bank-qualification capacity for the City’s own purposes (or for another
501(c)(3) organization) in 2025. This would not affect bonds issued by the City in 2026 and future
years.
172607104v1
Bryan Bear
April 30, 2025
Page 3
The City will receive an administrative fee to act as issuer. Historically, the City has
charged ¼ of 1% of the principal amount of the Note actually issued for the issuer’s administrative
fee.
Also, the Borrower will be responsible for paying all costs related to the issuance of the
Note, including our fee as bond counsel. The City will not be responsible for any costs of the
transaction.
As noted, the City has acted as the issuer for similar 501(c)(3) projects in the past, including
for Noble Academy and the Minnesota Autism Center.
Under federal and State law, in order for the Note to be a tax exempt obligation, they must
be issued by a political subdivision. This requires that the City hold a public hearing and approve
issuance of the Note and the execution of related documents. At the appropriate time, it will be
necessary for the Council to hold a public hearing and give final approval to the actual issuance of
the Note and approve all related documents. The City of Andover, as the host jurisdiction, will
also hold a public hearing and grant consent to the City to act as the issuer of the Note.
It is currently anticipated that the Note will be issued by July 1. We will work with all
parties to the transaction to develop a schedule to meet that anticipated closing. The Placement
Agent has requested proposals from potential bank purchasers and the Borrower would like to
identify an issuer soon as well. While we’re not yet at the point of setting a specific schedule, it
would help move the process along, if the Council is willing, for the Council to adopt a resolution
at its May 5th meeting that authorizes the City Administrator to set the public hearing date, when
we have a better idea of a good date for that hearing. A proposed form of that resolution is included
with this letter.
Please feel free to contact me if you have any further questions or comments. I know that
the Borrower appreciates the consideration of the City of Hugo in this matter.
Very truly yours,
Catherine J. Courtney
CJC
Enclosure
RESOLUTION 2025-
RESOLUTION CALLING FOR A PUBLIC HEARING ON
THE ISSUANCE OF REVENUE BONDS
AND AUTHORIZING THE PUBLICATION OF A NOTICE OF HEARING
(LEGACY CHRISTIAN ACADEMY PROJECT)
WHEREAS, Minnesota Statutes, Sections 469.152 through 469.165, as amended,
relating to municipal industrial development (the “Act”), gives municipalities the power to issue
revenue obligations for the purpose of promoting the welfare of the state by the active attraction,
encouragement and development of economically sound industry and commerce to prevent so far
as possible the emergence of blighted and marginal lands and areas of chronic unemployment; and
WHEREAS, the City of Hugo, Minnesota (the “City”), has received from Legacy
Christian Academy, a Minnesota nonprofit corporation (the “Borrower”), a proposal that the City
assist in financing a project hereinafter described in the form of Notice of Public Hearing attached
hereto as Exhibit A, through the issuance of revenue bonds or other obligations (the “Bonds”), in
one or more series, pursuant to the Act; and
WHEREAS, before proceeding with consideration of the request of the Borrower
it is necessary for the City to hold a public hearing on the proposal pursuant to Section 147(f) of
the Internal Revenue Code and Section 469.154, Subdivision 4, of the Act:
NOW, THEREFORE, BE IT RESOLVED by the City Council of Hugo,
Minnesota, as follows:
1. A public hearing on the proposal of the Borrower will be held at the time
and place set forth in the Notice of Public Hearing to be published as described below, the form of
which is attached hereto as Exhibit A.
2. The general nature of the Project and an estimate of the aggregate principal
amount of the revenue bonds or other obligations to be issued to finance the proposal are described
in the attached form of Notice of Public Hearing.
3. The City Administrator is hereby authorized and directed to select the date
and time for the hearing and to cause notice of the hearing to be given one publication in the official
newspaper of the City and a newspaper of general circulation available in the City, not less than
14 days nor more than 30 days prior to the date fixed for the hearing, substantially in the form of
the attached Notice of Public Hearing.
Council members voting AYE:
Council members voting NAY:
Whereupon said resolution was declared passed and adopted this 5th day of May 2025.
________________________
Tom Weidt, Mayor
ATTEST:
___________________________________
Michele Lindau, City Clerk
2
STATE OF MINNESOTA
COUNTY OF WASHINGTON
CITY OF HUGO
I, the undersigned, being the duly qualified and acting City Clerk of the City of Hugo,
Minnesota, DO HEREBY CERTIFY that I have compared the attached and foregoing extract of
minutes with the original thereof on file in my office, and that the same is a full, true and complete
transcript of the minutes of a meeting of the City Council of said City duly called and held on the
date therein indicated, insofar as such minutes relate to calling for a public hearing on the City’s
revenue bonds to finance a project for Legacy Christian Academy.
WITNESS my hand this 5th day of May, 2025.
_______________________________________
City Clerk
172610557v2
A-1
EXHIBIT A
NOTICE OF PUBLIC HEARING ON A PROPOSAL
FOR THE ISSUANCE OF REVENUE BONDS
(LEGACY CHRISTIAN ACADEMY PROJECT)
Notice is hereby given that a public hearing shall be conducted by the City Council of the
City of Hugo, Minnesota (the “City”) on [Monday], [MONTH] [DAY], 2025 at 7:00 P.M. at the
City Hall located at 14669 Fitzgerald Avenue North, Hugo, Minnesota, to consider the proposal
of Legacy Christian Academy, a Minnesota nonprofit corporation (the “Borrower”), that the City
issue revenue bonds or other obligations, in one or more series (the “Bonds”), pursuant to
Minnesota Statutes, Sections 469.152 to 469.165, as amended (the “Act”), in order to finance the
Project hereinafter described.
The Project consists of the acquisition of land and improvements located generally at 3037
Bunker Lake Blvd NW in the City of Andover, Minnesota (“Andover”), for the purpose of the
expansion and continued operation of an approximately 145,000 square foot pre-K–12 private
school facility (the “Project”) to be owned and operated by the Borrower.
The estimated maximum principal amount of the Bonds to be issued to finance the Project
is $6,000,000.
A draft copy of the proposed application to the Commissioner of the Department of
Employment and Economic Development, State of Minnesota, for approval of the Project, together
with all attachments and exhibits thereto, is available for public inspection during normal business
hours, Monday through Friday, in the City Administrator’s office in City Hall.
The Bonds or other obligations if and when issued will not constitute a charge, lien or
encumbrance upon any property of the City, and such note or obligations will not be a charge
against the City’s general credit or taxing powers, but will be payable from sums to be paid by the
Borrower pursuant to a revenue agreement.
At the time and place fixed for the public hearing, the City will give all persons who appear
at the hearing an opportunity to express their views with respect to the proposal. In addition,
interested persons may file written comments respecting the proposal with the City Administrator
at or prior to the public hearing.
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