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HomeMy WebLinkAbout2025.06.02 CC MinutesMINUTES City Council Meeting City Hall Council Chambers Monday, June 2, 2025 7:00 p.m. Call to Order Mayor Weidt called the meeting to order at 7:00 p.m. Roll Call and Pledge of Allegiance COUNCIL PRESENT: Krull, Miron, Strub, Weidt COUNCIL ABSENT: Petryk OTHERS PRESENT: City Administrator Bryan Bear, City Attorney Dave Snyder, City Engineer Mark Erichson, Community Development Director Rachel Juba, City Clerk Michele Lindau Approve Minutes for the May 5, 2025, Minutes for City Administrator Performance Review Mayor Weidt read the summary out loud. Miron made motion, Strub seconded, to approve the minutes for the City Administrator’s Performance Review on April 21, 2025, as presented. All Ayes. Motion carried. Approve Minutes for the May 5, 2025, City Council Meeting Krull made motion, Strub seconded, to approve the minutes for City Council meeting held on May 5, 2025, as presented. All Ayes. Motion carried. Approval of Agenda Weidt made motion, Miron seconded, to approve the agenda as presented. All Ayes. Motion carried. Special Event Permit for Brats, Bags, and Baskets Fundraiser for the Food Shelf on September 20, 2025 The Hugo Lions Club is requesting approval of their Special Event Permit to hold an event at Lions Park on Saturday, September 20, 2025. All proceeds will go to the Hugo Good Neighbors Food Shelf. Hugo Lions member Jason Schwieger and Food Shelf volunteers Jeff Fiedler and Kris Greene presented information on the event to the Council and requested they co-sponsor the event by waiving the special event permit fee and allow use of the Lions Volunteer Park and Pede Pedersen Pavilion on that day. Council Meeting Minutes for June 2, 2025 Page 2 of 7 Miron made motion, Krull seconded, to approve the Special Event Permit and co-sponsor the event by waiving the permit fee, and providing the use of Lions Volunteer Park and the pavilion for the Brats, Bags, and Baskets Fundraiser All Ayes. Motion carried. Approval of Consent Agenda Krull made motion, Strub seconded, to approve the following Consent Agenda: 1. Approve Claims Roster 2. Approve Annual Performance Review for Public Works Mechanic Steven Garcia 3. Approve Annual Performance Review for Public Works Worker Riley Hollerback 4. Approve Annual Performance Review for Public Works Streets Lead Worker Tom Smith 5. Approve Hiring of Public Works Seasonal Employee Eli Johnson 6. Approve Donation to the Hugo Fire Department from the Hugo American Legion 7. Approve Special Event Permit for Tough Mudder on June 28-29, 2025 8. Approve Temporary Liquor License for Tough Mudder on June 28-29, 2025 9. Approve Temporary Liquor License for Brats, Bags, and Baskets Fundraiser for the Food Shelf on September 20, 2025 10. Approve the Capital City Regional Firefighters’ Association Reciprocal Fire Service Agreement 11. Approve Resolution Approving Encroachment Agreement for 6230 157th Street North 12. Approve Resolution Approving Encroachment Agreement for 4670 Empress Way North 13. Approve Resolution Approving Encroachment Agreement for 14225 Geneva Avenue North 14. Approve Resolution Approving Encroachment Agreement for 6220 157th Street North 15. Approve Resolution Approving Encroachment Agreement for 15519 Goodview Trail North 16. Approve Resolution Approving Encroachment Agreement for 6240 157th Street North 17. Approve Authorization for Amendments to the Fence Ordinance 18. Approve Resolution to Close the Coronavirus Relief Fund and Transfer Investment Income All Ayes. Motion carried. Approve Claims Roster Adoption of the Consent Agenda approved the Claims Roster as presented. Approve Annual Performance Review for Public Works Mechanic Steven Garcia At its June 6, 2023, meeting, Council approved the hiring of Steve Garcia as the new Public Works Mechanic beginning June 7, 2023. Adoption of the Consent Agenda approved the Annual Performance Review for Public Works Mechanic Steve Garcia. Council Meeting Minutes for June 2, 2025 Page 3 of 7 Annual Performance Review for Public Works Worker Riley Hollerback At its June 6, 2022, meeting, Council approved the hiring of Riley Hollerback as a Public Works Worker beginning on June 30, 2022. Adoption of the Consent Agenda approved the Annual Performance Review for Public Works Worker Riley Hollerback. Approve Annual Performance Review for Public Works Streets Lead Worker Tom Smith Tom Smith was hired by the City of Hugo on June 26, 2000, as a Worker in Public Works Department and promoted to Streets Lead Worker on April 17, 2023. Adoption of the Consent Agenda approved the annual performance review for Public Works Worker Tom Smith. Approve Hiring of Public Works Seasonal Employee Eli Johnson With the vacant Public Works position, Staff recommends hiring former seasonal worker, Eli Johnson, to help with maintenance activities until a full-time employee is hired to fill the open position. Eli Johnson worked as a Public Works Seasonal for the past two summers while attending college. Adoption of the Consent Agenda approved the hiring of Eli Johnson as a seasonal Public Works employee. Approve Donation to the Hugo Fire Department from the Hugo American Legion The Hugo American Legion requested to donate $1,000 to the Hugo Fire Department from pull- tab proceeds for equipment and training. All donations to the Fire Department needed to be approved by the Council. Adoption of the Consent Agenda approved the donation of $1,000 to the Hugo Fire Department. Approve Special Event Permit for Tough Mudder on June 28-29, 2025 Tough Mudder had applied for a Special Event Permit to hold a two-day endurance sport event at Wild Wings Game Farm on June 28-29, 2024. This would be the ninth year the event was held at Wild Wings. A Special Event Permit approved by Council was necessary because there was estimated to be 5,800 people on site on Saturday and 1,500 on Sunday. There would also be impacts to public streets, use of an amplified sound system, and alcohol served. Adoption of the Consent Agenda approved the Special Event Permit for the Tough Mudder on June 28-29, subject to the conditions in the staff memo. Approve Temporary Liquor License for Tough Mudder on June 28-29, 2025 The Hugo Lions Club had submitted a temporary liquor license application to serve beer and seltzers at the Tough Mudder event to be held at Wild Wings Game Farm on June 28-29. Adoption of the Consent Agenda approved the temporary liquor license for the Lions Club for Tough Mudder. Council Meeting Minutes for June 2, 2025 Page 4 of 7 Approve Temporary Liquor License for Brats, Bags, and Baskets Fundraiser for the Food Shelf on September 20, 2025 The Hugo Lions Club had submitted a temporary liquor license application to serve beer and seltzers at the Brats, Bags, and Baskets fundraiser event to be held at the Lions Volunteer Park on September 20, 2025. S Adoption of the Consent Agenda approved the temporary liquor license for the Lions Club for Brats, Bags, and Baskets fundraiser. Approve the Capital City Regional Firefighters’ Association Reciprocal Fire Service Agreement Hugo Fire Chief Jim Compton, Jr., requested on behalf of the Capital City Regional Firefighter’s Association to enter into a Reciprocal Fire Service Agreement designed to formalize mutual aid capabilities between the 33 fire departments in the Association. This agreement represented a collective effort to streamline and strengthen the regional response framework by enabling departments to request and provide mutual aid under clear, standardized terms. The agreement would allow the City of Hugo to utilize resources from fire departments that were outside the City’s normal Auto/Mutual Aid response if needed. The Hugo Fire Department believed this agreement will greatly enhance the Department’s ability to support one another and serve communities more effectively during times of need. Adoption of the Consent Agenda approved the Capital City Regional Firefighters Association Reciprocal Fire Service Agreement. Approve Resolution Approving Encroachment Agreement for 6230 157th Street North Ryan and Sarah Swenson had requested an encroachment agreement to allow for the construction of a fence within a drainage and utility easement on property located at 6230 157th Street North. The Senior Engineering Technician had reviewed the location of the fence and was comfortable with the request. Adoption of the Consent Agenda approved RESOLUTION 2025-17 APPROVING AN ENCROACHMENT AGREEMENT TO ALLOW CONSTRUCTION OF A FENCE WITHIN A DRAINAGE AND UTILITY EASEMENT ON THE PROPERTY LOCATED AT 6230 157th STREET NORTH. Approve Resolution Approving Encroachment Agreement for 4670 Empress Way North Jack and Nicole Morrisette had requested an encroachment agreement to allow for the construction of a fence within a drainage and utility easement on property located at 4670 Empress Way North. The Senior Engineering Technician had reviewed the location of the fence and was comfortable with the request. Adoption of the Consent Agenda approved RESOLUTION 2025-18 APPROVING AN ENCROACHMENT AGREEMENT TO ALLOW CONSTRUCTION OF A FENCE WITHIN A DRAINAGE AND UTILITY EASEMENT ON THE PROPERTY LOCATED AT 4670 EMPRESS WAY NORTH Council Meeting Minutes for June 2, 2025 Page 5 of 7 Approve Resolution Approving Encroachment Agreement for 14225 Geneva Avenue North Andrew and Julia Giesen had requested an encroachment agreement to allow for the construction of a fence within a drainage and utility easement on property located at 14225 Geneva Avenue North. The Senior Engineering Technician had reviewed the location of the fence and was comfortable with the request. Adoption of the Consent Agenda approved RESOLUTION 2025- 19 APPROVING AN ENCROACHMENT AGREEMENT TO ALLOW CONSTRUCTION OF A FENCE WITHIN A DRAINAGE AND UTILITY EASEMENT ON THE PROPERTY LOCATED AT 14225 GENEVA AVENUE NORTH. Approve Resolution Approving Encroachment Agreement for 6220 157th Street North Scott and Margaret Cregan had requested an encroachment agreement to allow for the construction of a fence within a drainage and utility easement on property located at 6220 157th Street North. The Senior Engineering Technician had reviewed the location of the fence and was comfortable with the request. Staff recommends that the City Council approve the resolution approving an encroachment agreement for 6220 157th Street North. Adoption of the Consent Agenda approved RESOLUTION 2025-20 APPROVING AN ENCROACHMENT AGREEMENT TO ALLOW CONSTRUCTION OF A FENCE WITHIN A DRAINAGE AND UTILITY EASEMENT ON THE PROPERTY LOCATED AT 6220 157th STREET NORTH. Approve Resolution Approving Encroachment Agreement for 15519 Goodview Trail North Gracie and Justin Chavez had requested an encroachment agreement to allow for the construction of a fence within a drainage and utility easement on property located at 15519 Goodview Trail North. The Senior Engineering Technician had reviewed the location of the fence and was comfortable with the request. Adoption of the Consent Agenda approved RESOLUTION 2025-21 APPROVING AN ENCROACHMENT AGREEMENT TO ALLOW CONSTRUCTION OF A FENCE WITHIN A DRAINAGE AND UTILITY EASEMENT ON THE PROPERTY LOCATED AT 15519 GOODVIEW TRAIL NORTH. Approve Resolution Approving Encroachment Agreement for 6240 157th Street North Kathryn and Mitchell Fiega had requested an encroachment agreement to allow for the construction of a fence within a drainage and utility easement on property located at 6240 157th Street North. The Senior Engineering Technician had reviewed the location of the fence and was comfortable with the request. Staff recommends that the City Council approve the resolution approving an encroachment agreement for 6240 157th Street North. Adoption of the Consent Agenda approved RESOLUTION 2025-22 APPROVING AN ENCROACHMENT AGREEMENT TO ALLOW CONSTRUCTION OF A FENCE WITHIN A DRAINAGE AND UTILITY EASEMENT ON THE PROPERTY LOCATED AT 6240 157th STREET NORTH. Approve Authorization for Amendments to the Fence Ordinance Section 90-227 of City Code outlined requirements for fences but did not have a process for placing a fence within a drainage and utility easement. New residential developments in the City of Hugo were required to dedicate easements for drainage and utility purposes around the Council Meeting Minutes for June 2, 2025 Page 6 of 7 perimeter of single-family lots. When a resident wanted to construct a fence on their property line, it was very likely it would be located the easement. Staff had been requiring that residents request an Encroachment Agreement from the City Council, which lengthens the approval process for a fence. The agreement allowed the resident to construct a fence within the easement, and stated that if the City needed to perform construction work within the easement the fence would be removed at the owner’s expense. Staff had identified a need to codify that a fence placed within an easement may be removed at the owner’s expense, which would streamline the approval process by permitting encroachments administratively. Adoption of the Consent Agenda approved staff’s request to work with the City Attorney on drafting text amendments to the fence ordinance, and to hold a public hearing on the text amendments with the Planning Commission. Approve Resolution to Close the Coronavirus Relief Fund and Transfer Investment Income The Governmental Accounting Standards Board (GASB), along with the City’s auditors, recommend closing fund accounts when the intended use of those accounts no longer existed. As of December 31, 2024, all Coronavirus Relief Funding had been expended and properly reported. Investment income remained in the Fund and according to United States Treasury guidance, interest earned did not need to be remitted to the Treasury nor used for specific program-related expenditures. This investment income was not restricted for any specific purpose and therefore could be transferred to any fund designated by the City Council. Adoption of the Consent Agenda approved RESOLUTION 2025 – 23 CLOSING THE CORONAVIRUS RELIEF FUND AND TRANSFERRING INVESTMENT INCOME TO THE STREET CIP FUND. Schwieters Open House on June 12, 2025 City Administrator Bryan Bear informed Council that Schwieters had invited Council to their open house on Thursday, June 12 from 11 a.m. – 2 p.m. Strub made motion, Miron seconded, to schedule a meeting to attend the Schwieters Open House on June 12, 2025. All Ayes. Motion carried. Storytime at Lions Volunteer Park on Wednesday, June 25, 2025 City Administrator Bryan Bear informed Council that the Washington County Library will be hosting Story Time in Lions Volunteer Park on Wednesday, June 25, 2025, at 10 a.m. Concert at Lions Volunteer Park on Friday, July 11, 2025 City Administrator Bryan Bear informed Council that the Washington County Library will be hosting a concert at Lions Volunteer Park on Friday, July 11, 2025, at 6 p.m. Council Meeting Minutes for June 2, 2025 Page 7 of 7 Reschedule Council Photo for Monday, July 7, 2025 City Administrator Bryan Bear requested Council reschedule the Council photo for Monday, July 7, 2025, at 6 p.m. Strub made motion, Krull seconded, to schedule the photo for Monday, July 7, 2025, at 6 p.m. All Ayes. Motion carried. Adjournment Miron made motion, Strub seconded, to adjourn at 7:15 p.m. All Ayes. Motion carried. Respectfully Submitted, Michele Lindau, City Clerk,