HomeMy WebLinkAbout2025.09.15 CC MinutesMINUTES
City Council Meeting
City Hall Council Chambers
Monday, September 15, 2025
7:00 p.m.
Call to Order
Mayor Weidt called the meeting to order at 7:00 p.m.
Roll Call and Pledge of Allegiance
COUNCIL PRESENT: Krull, Miron, Petryk, Strub, Weidt
COUNCIL ABSENT: None
OTHERS PRESENT: City Administrator Bryan Bear, City Engineer Mark Erichson, City
Attorney Dave Snyder, Community Development Director Rachel Juba, City Clerk Michele
Lindau
Approve Minutes for the August 14, 2025, AUAR Open House
Petryk made motion, Strub seconded, to approve the minutes for the Alternate Urban Areawide
Review Open House held on August 14, 2025, as presented.
All Ayes. Motion carried.
Approve Minutes for the August 18, 2025, City Council Meeting
Krull made motion, Miron seconded, to approve the minutes for the City Council meeting held
on August 18, 2025, as presented.
All Ayes. Motion carried.
Approval of Agenda
Weidt made motion, Miron seconded, to approve the agenda as presented.
All Ayes. Motion carried.
Approval of Consent Agenda
Petryk made motion, Strub seconded, to approve the following Consent Agenda:
1. Approve Claims Roster
2. Approve Annual Performance Review for Building Official Joel Hoistad
3. Approve Annual Performance Review for City Clerk Michele Lindau
4. Approve Six-Month Performance Review for Public Works Worker Madison
Siebenaler
5. Approve Resignation of Firefighter Kyle Anderson from the Hugo Fire Department.
Council Meeting Minutes for September 15, 2025
Page 2 of 6
6. Approve Revised Hugo Fire Department Job Description for Lieutenant
7. Approve Purchase of Complete Replacement SCBA Fill Station for the Hugo Fire
Department.
8. Approve Resolution Approving Preliminary Tax Levy for 2026
9. Approve Special Event Permit for Hugo American Legion for Tent Sales/Oktoberfest
on Saturday, October 4, 2025
10. Approve Pay Request No. 2 to Northwest Asphalt, Inc., for Beaver Ponds and 2025
Street Improvement Projects
11. Approve Purchase of Park Signs
12. Approve Naming of Prairie Park in Oneka Prairie Development
All Ayes. Motion carried.
Approve Claims Roster
Adoption of the Consent Agenda approved the Claims Roster as presented.
Approve Performance Review for Building Official Joel Hoistad
Joel Hoistad was hired on September 14, 2020, as the new Building Official. Adoption of the
Consent Agenda approved the Annual Performance Review for Building Official Joel Hoistad.
Approve Annual Performance Review for City Clerk Michele Lindau
Michele Lindau was hired by the City of Hugo as a part-time employee in 1997 and approved as
a full-time employee on May 1, 1999. On January 1, 2008, Michele became the new City Clerk.
Adoption of the Consent Agenda approved the annual performance review for City Clerk
Michele Lindau.
Approve Six-Month Performance Review for Public Works Worker Madison Siebenaler
Madison Siebenaler had worked a seasonal position in the Public Works Department for three years
and then was hired as a full-time Public Works Worker starting February 18, 2025. Adoption of the
Consent Agenda approved her six-month performance review and remove probationary status.
Approve Resignation of Firefighter Kyle Anderson from the Hugo Fire Department
Kyle Anderson was hired by the City of Hugo as a Probationary Firefighter with a start date of
Tuesday, December 5, 2023. Kyle had submitted his letter of resignation. Adoption of the
Consent Agenda accepted Kyle’s resignation effective September 3, 2025.
Approve Revised Hugo Fire Department Job Description for Lieutenant
The Fire Department leadership team recommended changing the NIMS 300, 400, and 800
education requirements from “required” to “desired” education in the job description. Adoption
of the Consent Agenda approved the revised Hugo Fire Department Lieutenant job description.
Council Meeting Minutes for September 15, 2025
Page 3 of 6
Approve Purchase of Complete Replacement SCBA Fill Station for the Hugo Fire
Department
The Self-Contained Breathing Apparatus (SCBA) filling station at the fire station had been used
for over 25 years and needed to be replaced due to age and breakdowns. Different options were
explored, and quotes were received from three vendors. The resale value and sale of the current
SCBA fill station and bottles would be evaluated by a third-party vendor. Sufficient funding has
been budgeted in the building maintenance fund for the work. Adoption of the Consent Agenda
approved the purchase of an SCBA fill station from MacQueen at a price not to exceed
$62,762.00.
Approve Resolution Approving Preliminary Tax Levy for 2026
The City Council had a long-standing history of following the flat tax rate policy when setting
the City’s property tax levy. The preliminary tax levy payable in 2026 continued this approach
and provided for no increase in the current urban tax rate. The total proposed 2026 property tax
levy of $13,567,000 would keep the urban tax rate at 39.107% of tax capacity. Adoption of the
Consent Agenda approved RESOLUTION 2025-34 APPROVING PRELIMINARY TAX
LEVY PAYABLE IN 2026
Approve Special Event Permit for Hugo American Legion for Tent Sales/Oktoberfest on
Saturday, October 4, 2025
The Hugo American Legion Post 620 had applied for a Special Event Permit for their annual
Tent Sales and Oktoberfest Celebration to be held on Saturday, October 4, 2025. This event
required a Special Event Permit approved by Council because there would be about 200 people
in attendance, alcohol sold outdoors, and music outside until approximately 9 p.m. Adoption of
the Consent Agenda approved the Special Event Permit for the Hugo American Legion Post 620
in accordance with their application and conditions in the memo.
Approve Pay Request No. 2 to Northwest Asphalt, Inc. for Beaver Ponds and 2025 Street
Improvement Projects
Northwest Asphalt, Inc. had submitted Pay Request No. 2 in the amount of $789,861.06 for work
certified through September 10, 2025, for both the Beaver Ponds and the 2025 Street
Improvement Projects. Both projects were not substantially complete and only had minor punch-
list items to complete. Adoption of the Consent Agenda approved payment to Northwest
Asphalt, Inc. in the amount of $789,861.06.
Approve Purchase of Park Signs
One of the 2025 Goals of the Parks Commission was to install new park signs according to the
park sign replacement plan. New signs were installed in summer 2025 at Hugo Public Works,
Irish Avenue Park, and Diamond Point Park. At their meeting of August 20, 2025, the Parks
Commission recommended the purchase of sixteen new park monument signs for a total cost of
$20,980. Adoption of the Consent Agenda approved the purchase of the park signs.
Council Meeting Minutes for September 15, 2025
Page 4 of 6
Approve Naming of Prairie Park in Oneka Prairie Development
At the meeting of June 12, 2023, Council approved the final plat and development agreement for
Southwind Holdings, LLC, on property located at 16345 Everton Avenue North for Oneka
Prairie. The developer dedicated .62 acres of park land and paid fees to satisfy the park
dedication requirement. Prior to dedication, the developer installed a small playground and
landscaped the park. The City has since taken over maintenance and the park is now available
for public use. At their meeting of August 20, 2025, the Parks Commission discussed a name for
the new park and recommended “Prairie Park”. Adoption of the Consent Agenda approved
naming the new park in the Oneka Prairie residential development “Prairie Park”.
Assessment Hearing for 2025 Street Improvement Project: Duck Pass, Palmes Long Lake
Estates, and Ingersoll Avenue North Area
On April 7, 2025, the City of Hugo awarded a construction contract for the completion of the
2025 Street Improvement Project, which includes Duck Pass, Palmes Long Lake Estates, and the
Ingersoll Avenue N Area. During the Council meeting on August 18, 2025, the Council adopted
a resolution declaring the costs to be assessed for the project and scheduled the assessment
hearing for this evening. The Notice of Assessment Hearing had been published in the
newspaper and mailed to the owners of each parcel described in the assessment roll at least two
weeks prior to this hearing.
City Engineer Mark Erichson presented a PowerPoint providing the background and an overview
of the project. The total cost of the project was $1,296,232. According to the assessment policy,
each unit would be assessed $3,400 totaling $177,378 leaving $1,118,854 to be paid by City
funds. Assessments would be spread over a 10-year period at 5.05% and can be prepaid without
interest within 30 days or paid off in full in subsequent years. A senior citizen deferral is
available for those over 65 years of age, but interest does accrue. Erichson explained the process
for assessments, which is governed by State Statute. He recommended Council hold the public
hearing and approve the resolution adopting assessments for the 2025 Street Improvement
Project.
Mayor Weidt opened the public hearing.
John Dostal, 1429 Riverside Drive, River Falls, WI, stated he was a partner of the Dostal Family
Limited Partnership. The family owned approximately 100 acres of land on the northwest corner
of Jody Avenue and 122th Street. There were four separate tax parcels. One 16-acre parcel
abutted the Palmes Long Estates neighborhood. He provided a written and oral objection to the
assessment on that parcel stating it had no direct access to 125th Street Circle North. He said
there was a large ditch, steep bank and there was no access or stub when the development went
in. They currently accessed the parcel through their contiguous parcels. He asked the Council to
reconsider the assessment on that parcel.
There were no other comments and the Mayor closed the public hearing.
Council Meeting Minutes for September 15, 2025
Page 5 of 6
Erichson stated that it was consistent with how the City assessed other parcels that were vacant or
used for agricultural purposes. If the applicant chose to sell the parcel, they would have access to it.
Miron said he understood the parcel was not currently being used but the way the policy was
structured, it took into consideration the future development and use of the property, not only
assessments for current access points but also for potential access points.
Strub made motion, Petryk seconded, to approve RESOLUTION 2025 – 35 RESOLUTION
ADOPTING ASSESSMENTS FOR THE 2025 STREET IMPROVEMENTS PROJECT: DUCK
PASS, PALMES LONG LAKE ESTATES, AND INGERSOLL AVENUE N AREA.
Roll call vote-
Ayes: Krull, Miron, Petryk, Strub, Weidt
Nays: None
Motion carried.
Reminder-Business Breakfast on Tuesday, September 16, 2025
City Administrator Bryan Bear reminded Council that staff had posted a meeting for them to attend
the Hugo Area Business Association breakfast meeting on September 16, 2025, at the Blue Heron
Grill from 7:30 – 9:00 a.m.
Reminder-AUAR Joint Workshop on Tuesday, September 16, 2025
City Administrator Bryan Bear reminded Council that staff had posted a meeting for them to
attend the joint workshop with the Planning Commission and EDA to discuss the 165th Street
AUAR Study on Tuesday, September 16th at 5:30 PM at the Peder Pedersen Pavilion.
Reminder-Good Neighbor Food Shelf Fund Raiser on Saturday, September 20, 2025
City Administrator Bryan Bear reminded Council that they had scheduled a meeting to attend the
Hugo Good Neighbor Food Shelf Brats, Bags, and Baskets Event to be held on Saturday,
September 20, 2025, from 11 a.m. to 5 p.m. at Lions Volunteer Park.
M.T. Pockets and Loose Change Concert on Wednesday, September 24, 2025
City Administrator Bryan Bear informed Council that a concert featuring the band M.T. Pockets and
Loose Change was scheduled to be held at Lions Volunteer Park on September 24, 2025, from 6-
7:30 p.m.
Reminder- Citywide Bus Tour on Saturday, October 4, 2025
City Administrator Bryan Bear reminded Council that they had scheduled a meeting to attend the
Citywide Bus Tour to be held on Saturday, October 4, 2025, beginning at Oneka Elementary School
at 9:30 a.m.
Council Meeting Minutes for September 15, 2025
Page 6 of 6
Schedule Fire Department Open House on Saturday, October 4, 2025
City Administrator Bryan Bear informed Council that the Hugo Fire Department would be
holding their Open House on Saturday, October 4, 2025, from 11 a.m. to 3 p.m.
Weidt made motion, Petryk seconded, to schedule a meeting to attend the Hugo Fire Department
Open House on Saturday, October 4, 2025.
All Ayes. Motion carried.
Adjournment
Miron made motion, Strub seconded, to adjourn at 7:25 p.m.
All Ayes. Motion carried.
Respectfully Submitted,
Michele Lindau, City Clerk,