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Home My WebLink About2025.12.15 CC Packet A. CALL TO ORDER B. ROLL CALL C. PLEDGE OF ALLEGIANCE D. APPROVAL OF MINUTES 1. December 1, 2025, City Council Meeting 2. December 3, 2025, Santa Party 3. December 4, 2025, Holiday Party E. APPROVAL OF AGENDA F. APPOINTMENTS/PRESENTATIONS 1. Swearing In and Badge Pinning of Bob Bieniek as Lieutenant G. CONSENT AGENDA All matters listed under the Consent Agenda are considered to be routine by the City Council and will be enacted by one motion and a roll call vote. If a member of the City Council or the public wishes to discuss an item, that item will be removed from the Consent Agenda and will be considered separately. 1. Approve Claims Roster 2. Approve Renewal of Terms for Parks Commissioners Cathy Moore-Arcand and Andrew Reding 3. Approve Retirement of Parks Commissioner Ranell Tennyson and Declare Vacancy 4. Approve Reappointment of Planning Commissioners Bronwen Kleissler and Cindy Petty on the Planning Commission 5. Approve Reappointment of Historical Commissioners Brad LeTourneau, Cynthia Schoonover, and Gloria Brisson Gebhard 6. Approve Reappointment of EDA Commissioner Tom Denaway 7. Approve Reappointment of Board of Zoning Adjustments Member Scott Arcand 8. Approve Revised City of Hugo Personnel Policy 9. Approve Resolution on Statutory Tort Liability Limits 10. Approve Resolution Certifying Delinquent Utility Accounts 11. Approve Ordinance Establishing 2026 Fee Schedule and Publication of Summary Ordinance 12. Approve Resolution Setting 2026 Salary and Reimbursement Levels 13. Approve Resolution Approving Refuse Hauler Licenses for 2026 14. Approve Resolution Approving Liquor and Tobacco Licenses for 2026 and LPHE Registrations for 2026 15. Approve Lawful Gambling Exempt Permit for Ducks Unlimited Event on January 18, Mayor: Tom Weidt Councilmembers: Becky Petryk, Ward 1 Ben Krull, Ward 2 Dave Strub, Ward 3 Mike Miron, At Large City Council Agenda Monday, December 15, 2025 Address: 14669 Fitzgerald Ave. N. Hugo, MN 55038 Phone: 651-762-6300 Website: www.ci.hugo.mn.us 2026, at Sals Angus Grill 16. Approve Lawful Gambling Exempt Permit for Church of St. Genevive Men’s Club Fish Fry on March 27, 2026 17. Approve Release of Letter of Credit for Adelaide 7th and 8th Additions. 18. Approve Watermain Oversizing Credits for Shores of Oneka Lake 19. Approve Pay Request No. 4 to Northwest Asphalt, Inc. for the Beaver Ponds Street Improvement Project and the 2025 Street Improvement Project 20. Approve Final Pay Request to Dresel Contracting for Dellwood Ridge and 125th Street 2024 Road Project 21. Approve Resolution Approving Site Plan for KLG, LLC for Commercial Building at 13845 Forest Boulevard North 22. Approve Resolutions Approving Comprehensive Plan Amendment, Rezoning, Preliminary Plat, Final Plat, Site Plan, and Conditional Use Permit for Kwik Trip at TH61 and 159th Street 23. Approve Ordinance Rezoning Property Located at TH61 and 159th Street to General Business for Kwik Trip H. PUBLIC HEARING 1. Bald Eagle Industrial Park Area 2026 Street Improvement Project I. UNFINISHED BUSINESS 1. Nothing Scheduled J. NEW BUSINESS 1. Nothing Scheduled K. VISITOR PRESENTATIONS 1. Nothing Scheduled L. COUNCIL PRESENTATIONS 1. Nothing Scheduled M. ADMINISTRATIVE PRESENTATIONS 1. Schedule Goal Setting Session for Monday, January 26, 2026 N. ADJOURNMENT BACKGROUND MEMO FOR THE CITY COUNCIL MEETING ON DECEMBER 15, 2025 D.1 December 1, 2025, City Council Meeting D.2 December 3, 2025, Santa Party D.3 December 4, 2025, Holiday Party Staff recommends Council approve the above minutes as presented. F.1 Swearing In and Badge Pinning of Bob Bieniek as Lieutenant Bob Bieniek has been with the Hugo Fire Department since December of 2008 and has served as a Lieutenant from September 2011-2014 and Captain from 2014-2021. At its October 6, 2025, meeting the Council approved the promotion of Bob Bieniek to Lieutenant with a start date of October 1, 2025. Staff recommends Council perform the formal swearing-in ceremony including a badge pinning by a person of his choice. G. 1 Approval of Claims Staff recommends Council approve the Claims Roster as presented. G.2 Approve Reappointment of Parks Commissioners Cathy Moore-Arcand and Andrew Reding Cathy Moore-Arcand and Andrew Reding have terms on the Parks Commission that expire on December 31, 2025. Both are interested in being reappointed for another three-year term. Staff recommends Council approve the reappointment of Park Commissioners Cathy and Andrew for three-year terms to expire on December 31, 2028. G.3 Approve Retirement of Parks Commissioner Ranell Tennyson and Declare Vacancy After serving over eleven years on the Parks Commission, Ranell Tennyson has declined reappointment. Staff recommends Council approve her retirement and declare a vacancy on the Parks Commission. G.4 Approve Reappointment of Planning Commissioners Bronwen Kleissler and Cindy Petty on the Planning Commission Bronwen Kleissler and Cindy Petty have terms on the Planning Commission that expire on December 31, 2025. Both are interested in being reappointed for another three-year term. Staff recommends Council approve the reappointment of Planning Commissioners Bronwen Kleissler and Cindy Petty for four-year terms to expire on December 31, 2029. G.5 Approve Reappointment of Historical Commissioners Brad LeTourneau, Cynthia Schoonover, and Gloria Brisson Gebhard Brad LeTourneau, Cynthia Schoonover, and Gloria Brisson Gebhard, have terms on the Historical Commission that expire on December 31, 2025. All three are interested in being reappointed for another three-year term. Staff recommends Council approve the reappointment of Historical Commissioners Brad, Cynthia, and Gloria for three-year terms to expire on December 31, 2028. G.6 Approve Reappointment of EDA Commissioner Tom Denaway EDA Commissioner Tom Denaway’s term expires on December 31, 2025. Tom has agreed to serve another term on the Economic Development Authority. Staff recommends Council approve the reappointment of Tom Denaway for another six-year term on the EDA to expire on December 31, 2031 G.7 Approve Reappointment of Board of Zoning Adjustments Member Scott Arcand Members of the Board of Zoning are appointed annually. Scott Arcand has served on the BOZA since November 2017 as the resident board member. Staff recommends Council reappoint Scott Arcand to serve on the BOZA for another year term to end December 31, 2026 G.8 Approve Revised City of Hugo Personnel Policy The City of Hugo’s Personnel Policy was last adopted in October 2011 and has been amended 17 times since. The Personnel Policy has been completely rewritten to incorporate multiple state law changes and administrative practices that have evolved or needed to be changed. Some additions to the policy include the new MN Paid Leave Program and several other types of leave mandated by State Statute. Updates were made to the Personal Leave hours to align with what other cities were offering, the dress code to allow employees to “dress for the day”, smoking section to include vaping, and Drug Testing section to include cannabis. Language was amended in several areas of the policy for clarification including the Employee and Volunteer Recognition section to align with the State Auditors’ opinion and the Separation of Service section to require an employee to leave in good standing in order to receive payment for accrued compensatory and paid leave time. Staff recommends Council approve the revised Personnel Policy subject to review by the City Attorney. G.9 Approve Resolution on Statutory Tort Liability Limits In the late 1990’s the League of Minnesota Insurance Trust required each City that obtained liability coverage from them to decide whether or not to waive the statutory tort liability limits to the extent of coverage purchased. Currently these limits are $500,000 per claimant and $1,500,000 per occurrence. At that time the City Council opted not to waive the statutory limits. LMCIT requires each member city to reaffirm their position on an annual basis. Staff recommends Council approve the resolution on statutory tort limits. G.10 Approve Resolution Certifying Delinquent Utility Accounts Annually, the Finance Department reviews all delinquent utility bills, which are the result of nonpayment or underpayment of water and sewer utility bills. In accordance with City Ordinance, Council is required to adopt a resolution to certify delinquent utility bills to the property tax rolls. Property owners who have not paid their outstanding utility bill will have it certified to the property tax rolls. City staff recommends Council approve the resolution certifying delinquent utility bills for placement on property tax statements. G.11 Approve Ordinance Establishing 2026 Fee Schedule and Publication of Summary Ordinance City staff annually reviews the schedule of fees, rates and charges and recommends changes. The Finance Department has reviewed these changes and incorporated them into the fee schedule for 2026. Staff recommends Council approve the ordinance authorizing the establishment of fees, rates and charges for 2026, and approve the summary ordinance for publication. G.12 Approve Resolution Setting 2026 Salary and Reimbursement Levels At the Mid-Year Budget Review Workshop, the City Council indicated their willingness to adjust the City’s salary matrix by 4.44% and to grant step increases to those employees who had not yet reached their pay grade maximums. Council approved the 2026 budget containing these adjustments at their December 1, 2025, Council Meeting. Ten of the City’s twenty-seven full- time employees will receive step increases. The net aggregate dollar increase is $154,708 and the overall budget for employee wages will increase by 5.4%. Using state supplied software the Finance Department verified that the City will remain in compliance with Pay Equity Statutes. Staff recommends that the City Council approve the resolution setting 2026 salaries for city employees and establishing reimbursement levels. G.13 Approve Resolution Approving Refuse Haulers Licenses for 2026 The City has received applications from six refuse haulers who provide refuse collection and recycling services to Hugo businesses and residents. Licenses will be issued to these haulers upon receipt of completed application, $165 annual licensing fee and proof of insurance. City staff recommends Council approve the resolution issuing 2026 Refuse Haulers Licenses. G.14 Approve Resolution Approving Liquor and Tobacco Licenses and LPHE Registrations for 2026 Staff has received the appropriate applications for renewals of liquor and tobacco licenses for 2026 and registrations for 2026 low potency hemp edibles. City staff recommends Council approve the resolution approving the annual renewal of the 2026 Liquor and Tobacco Licenses and registrations for 2026 LPHE subject to license by the State. G. 15 Approve Lawful Gambling Exempt Permit for Ducks Unlimited Event on January 18, 2026 White Bear Lake Ducks Unlimited has applied for a Lawful Gambling Exempt Permit to hold raffles at their event on Sunday, January 18, 2026, to be held at Sal’s Angus Grill. The permit would be issued by the MN Gambling Control Board after approval by the City Council. Staff recommends Council approve the Lawful Gambling Exempt Permit for White Bear Lake Ducks Unlimited. G. 16 Approve Lawful Gambling Exempt Permit for Church of St. Genevive Men’s Club Fish Fry on March 27, 2026 The Church of St. Genevive Men’s Club has applied for a Lawful Gambling Exempt Permit to hold a raffle at their event on Friday, March 27, 2026, to be held at the Church of St. Genevive St. John’s site. The permit would be issued by the MN Gambling Control Board after approval by the City Council. Staff recommends Council approve the Lawful Gambling Exempt Permit for Church of St. Genevive Men’s Club. G.17 Approve Release of Letter of Credit for Adelaide 7th and 8th Additions. S&S Real Estate Holding, LLC, the developer, has requested the City release their letter of credit for Adelaide 7th and 8th Additions. City staff has inspected the work and staff recommends the release of the letter of credit being held for the constructed improvements of the Adelaide 7th and 8th Additions. G.18 Approve Watermain Oversizing Credits for Shores of Oneka Lake As part of the Shores of Oneka Lake Development, the developer has installed larger diameter watermain pipes than would be required to provide adequate water service for their development to accommodate future growth in Hugo. The watermain has been installed and inspected by City of Hugo staff and staff recommends approving the watermain oversizing credit in the amount of $186,210 for installing 12” watermain in lieu of 8” per the development fee schedules for the 1st, 2nd, 3rd and 5th Additions. G.19 Approve Pay Request No. 4 to Northwest Asphalt, Inc. for the Beaver Ponds Street Improvement Project and the 2025 Street Improvement Project Northwest Asphalt, Inc. has submitted Pay Request No. 4 in the amount of $89.619.65 for work certified through November 30, for both the Beaver Ponds and the 2025 Street Improvement Projects. Both projects are complete and only have minor restoration items remaining that will be checked in the spring of 2026. City staff has inspected the work and recommends Council approve the payment to Northwest Asphalt, Inc. in the amount of $89,619.65. G.20 Approve Final Pay Request to Dresel Contracting for Dellwood Ridge and 125th Street 2024 Road Project Dresel Contracting, Inc. has submitted Pay Request No. 6 in the amount of $133,631.09 for work certified through November 30, 2025, on the 2024 125th Street/Dellwood Ridge Neighborhood Improvement Project. The punch-list has been completed, and this is the final pay application for the project. Staff recommends Council approve payment to Dresel Contracting, Inc. in the amount of $133,631.09 and formally accept the project. G.21 Approve Resolution Approving Site Plan for KLG, LLC for Commercial Building at 13845 Forest Boulevard North The applicant, KLG Holding, LLC. is requesting approval of a site plan for a 9,088 square foot commercial building on the property located at 13845 Forest Boulevard North. The applicant has indicated that the building will be used for a dance studio known as “The Dance Unit.” It is in staff’s opinion that the application meets the criteria to approve a site plan, provided that the applicant continue to work with staff on revisions that will bring the project into compliance with ordinance requirements and design guidelines. Staff recommended that the Planning Commission recommend approval of the site plan, subject to conditions in the approving resolution. The Planning Commission will review the request at their December 11, 2025, meeting. An update will be provided to the City Council prior to the council meeting regarding the Planning Commission’s discussion and recommendation. Staff recommends Council approve the resolution approving the site plan for KLG, LLC for a commercial building at 13845 Forest Boulevard North G.22 Approve Resolutions Approving Comprehensive Plan Amendment, Rezoning, Preliminary Plat, Final Plat, Site Plan, and Conditional Use Permit for Kwik Trip at TH61 and 159th Street The applicant, Kwik Trip, Inc. is requesting site plan and associated approvals that would allow for the construction of a gas station and convenience store with attached carwash. There are two parcels of interest, the easterly of which (Parcel 1) is zoned and guided for single-family residential use, and the westerly of which (Parcel 2) is zoned and guided for commercial use. The parcels are located northeast of the roundabout intersection with 159th Street North and Forest Boulevard North (Highway 61). Staff finds that the proposal meets all the requirements necessary for the City to approve the applications as outlined in the City Code, if the conditions are met in the approving resolutions. The Planning Commission will hold a public hearing and review the request at their December 11, 2025, meeting. An update will be provided to the City Council prior to the council meeting regarding the Planning Commission’s discussion and recommendation. Staff recommends Council approve the resolution approving a Comprehensive Plan amendment, rezoning, preliminary plat, site plan, and CUP for Kwik Trip at TH61 and 159th Street. G.23 Approve Ordinance Rezoning Property Located at TH61 and 159th Street to General Business for Kwik Trip The applicant, Kwik Trip, Inc., is requesting a rezoning of a parcel located northeast of the roundabout intersection with 159th Street North and Forest Boulevard North, from its current zoning of Planned Unit Development (PUD) to General Business (C-2). Staff has reviewed the request and finds that it meets all criteria necessary to approve a rezoning. Staff is recommending approval of the rezoning, subject to conditions in the approving resolutions for the project. The Planning Commission will hold a public hearing and review the request at their December 11, 2025, meeting. An update will be provided to the City Council prior to the council meeting regarding the Planning Commission’s discussion and recommendation. Staff recommends Council approve the rezoning on property located at TH61 and 159th Street to General Business. H.1 Public Hearing on the Bald Eagle Industrial Park Area 2026 Street Improvement Project On February 27, 2025, the City Council authorized the preparation of a feasibility study for the 2026 Bald Eagle Industrial Park Area Street Improvement Project. City Council accepted the completed study at the November 17, 2025, City Council meeting and called for a Public Hearing to be held on December 15, 2025. The 2026 Bald Eagle Industrial Park Area Street Improvement Project consists of full-depth pavement removal, paving, mill and overlay improvements, spot curb and gutter replacement, trail improvements, street lighting improvements, and minor utility improvements. Estimated project costs total $4,690,000. Staff will present the proposed improvements and the feasibility study findings in a PowerPoint presentation for the public hearing. Staff recommends approval of the resolution ordering the project and authorizing the preparation of plans and specifications for the 2026 Bald Eagle Industrial Park Area Street Improvement Project. M.1 Schedule Goal Setting Session for Monday, January 26, 2026 Staff recommends Council schedule their annual Goal Setting Session for Monday, January 26, 2026, at 6:00 p.m. N. Adjournment MINUTES City Council Meeting City Hall Council Chambers Monday, December 1, 2025 7:00 p.m. MetCall to Order Mayor Weidt called the meeting to order at 7:00 p.m. Roll Call and Pledge of Allegiance COUNCIL PRESENT: Krull, Miron, Strub, Weidt COUNCIL ABSENT: Petryk OTHERS PRESENT: City Administrator Bryan Bear, City Attorney Dave Snyder, Community Development Director Rachel Juba, City Clerk Michele Lindau Approve Minutes for the November 17, 2025, City Council Meeting Miron made motion, Krull seconded, to approve the minutes for the City Council meeting held on November 17, 2025, as presented. All Ayes. Motion carried. Approve Minutes for the November 19, 2025, Met Council Committee of the Whole Meeting Krull made motion, Strub seconded, to approve the minutes for the Metropolitan Council Committee of the Whole Meeting held on November 19, 2025, as presented. All Ayes. Motion carried. Approval of Agenda Weidt made motion, Miron seconded, to approve the agenda as amended by removing the swearing in and badge pinning of Bob Bieniek due to his absence because of a flight delay. All Ayes. Motion carried. Swearing In and Badge Pinning of Tony DeLaRosa as Regular Firefighter On December 5, 2023, Tony DeLaRosa was hired as a Probationary Firefighter with the Fire Department. Tony successfully completed all the requirements to be promoted to Firefighter. Fire Chief Jim Compton recommended Council approve Tony DeLaRosa be promoted to the rank of Firefighter effective December 1, 2025. Fire Chief Jim Compton, Jr., performed the formal swearing in of DeLaRosa. DeLaRosa addressed that Council thanking them for the opportunity to serve the City. He also thanked his cousin Jake Jorgenson, also a Hugo firefighter, and his family for their support. Jake performed the badge pinning. Council Meeting Minutes for December 1, 2025 Page 2 of 5 Approval of Consent Agenda Krull made motion, Strub seconded, to approve the following Consent Agenda: 1.Approve Claims Roster 2. Approve Hiring of Micah Courneya and Ashley Del Pino as Probationary Firefighters 3.Approve Donation to the Hugo Fire Department from the Hugo American Legion 4.Approve Cooperative Agreement for Minnesota Technology Corridor All Ayes. Motion carried. Approve Claims Roster Adoption of the Consent Agenda approved the Claims Roster as presented. Approve Hiring of Micah Courneya and Ashley Del Pino as Probationary Firefighters Micah Courneya and Ashley Del Pino had completed all requirements for hiring. Adoption of the Consent Agenda approved the hiring of Micah and Ashley as probationary firefighters with a start date of December 2, 2025. Approve Donation to the Hugo Fire Department from the Hugo American Legion The Hugo American Legion had requested to donate $1,500 to the Hugo Fire Department from pull-tab proceeds for equipment and training. All donations to the Fire Department need to be approved by the Council. Adoption of the Consent Agenda approved the donation of $1,500 to the Hugo Fire Department. Approve Cooperative Agreement for Minnesota Technology Corridor Since 2018, the City of Hugo had been participating in a collaborative economic development group for development along the I-35E corridor. Six communities along with Washington County and Anoka County have worked on marketing the area known as the Minnesota Technology Corridor. Staff had provided updates from time to time on the work of the group. The group worked to develop a unified strategy for land use, utilities, and transportation, and to identify the best design for the corridor factoring each jurisdiction’s goals. This could include hiring a consultant to work on the jurisdictions’ behalf to create a unified plan. At its November 18, 2025, meeting, the EDA heard a presentation from Chris Eng, Washington County Economic Development Director, and Gregory Frahm-Gilles, Anoka County Economic Development Director. The EDA agreed that the continued partnership in planning the corridor is important and recommended approval of the agreement to the City Council. Adoption of the Consent Agenda approved the Minnesota Technology Corridor Cooperative Agreement. Public Hearing on the 2026 City Budget and Tax Levy Finance Director Anna Wobse presented an overview of the 2026 proposed budget and tax levy, reviewing the City’s reliance on property taxes as its primary revenue source due to the continued absence of Local Government Aid (LGA). In 2025, over $500 million in LGA was Council Meeting Minutes for December 1, 2025 Page 3 of 5 distributed statewide, with Hugo again receiving none. She explained that distribution was based on statutory factors and that Hugo’s lower tax rate and lack of unmet fiscal need likely contribute to its ineligibility. As a result, the City must rely on property taxes to fund operations and infrastructure. Wobse reported that Hugo’s tax on a median-valued homestead remains $206 below the statewide average. Total taxable market value for Pay 2026 exceeds $3 billion, a 6 percent increase, with the median homestead value rising 3 percent to $408,700. The City continues to follow its flat tax rate policy. The Council previously adopted a preliminary 2026 levy of $13,567,000, a 5.6 percent increase over 2025. She reviewed the major components of the proposed levy, including $990,753 for bonded debt obligations related to street projects, the Public Works facility, and Lions Park. A Street CIP levy of $2,010,000 was recommended to support future roadway improvements without borrowing. Additional recommended levies included $300,000 for equipment replacement, $278,788 for stormwater improvements, $92,000 for the Parks Special Fund, and $32,728 for the Fire Relief Pension Fund. The City’s per capita debt remains well below the statewide average. The 2026 General Fund budget supports day-to-day City operations and includes funding for 27 full-time positions and two vacant positions to be filled as needed. Wobse reviewed the implementation of the State of Minnesota Paid Leave Program effective January 1, 2026, and the City’s selection of an equivalent private plan. A 4.44 percent salary matrix adjustment was recommended, consisting of a 3 percent cost-of-living adjustment, a 1 percent market adjustment, and a 0.44 percent premium offset for paid leave costs. Step increases for 10 employees were also included. Health insurance premiums will increase 14.95 percent for 2026, with no deductible changes. The budget also includes funding for new vision insurance for full- time employees. Wobse reported that one-time Public Safety Aid funds continue to support the cost of the additional deputy approved in 2024. The total General Fund budget increase for 2026 is $749,500, reflecting wage and benefit increases, inflationary costs, the 2050 Comprehensive Plan update, roadway maintenance programming, replacement of the City’s accounting software, and new permitting and planning software. Approximately 91 percent of General Fund revenues continue to be funded by property taxes. Wobse reviewed fiscal disparities, noting that Hugo will receive $1,124,330 in 2026, covering more than 8 percent of the total levy. Based on County calculations, the City’s tax rate will remain stable, and the median-valued homestead was projected to see a City tax increase of $43. It was noted that Hugo does not impose additional service fees or charges on residents. She also reminded the Council that the City was only one of several taxing jurisdictions reflected on a resident’s property tax statement. Wobse also reviewed available State property tax relief programs for qualifying residents. She concluded her presentation by saying that the City remains in a strong financial position while maintaining its infrastructure commitments. She recommended Council open the public hearing and consider adoption of the final budget and tax levy following public comment. Council Meeting Minutes for December 1, 2025 Page 4 of 5 Mayor Weidt opened the public hearing. There were no comments, and he closed the public hearing. Miron made motion, Krull seconded, to approve RESOLUTION 2025 - 43 APPROVING THE GENERAL FUND BUDGET FOR THE 2026 FISCAL YEAR. Roll call vote - Ayes: Strub, Miron, Krull, Weidt Nays: None Miron made motion, Strub seconded, to approve RESOLUTION 2025 - 44 APPROVING THE FINAL TAX LEVY PAYABLE IN 2026. Roll call vote - Ayes: Strub, Miron, Krull, Weidt Nays: None Reminder - Santa Party and Tree Lighting on Wednesday, December 3, 2025 City Administrator Bryan Bear reminded Council they had scheduled a meeting to attend the fourth annual Santa Party on Wednesday, December 3, 2025, from 5-7 p.m. at the Peder Pedersen Pavilion. The tree lighting ceremony will be at 6:30 pm. Reminder – Holiday Party on Thursday, December 4, 2025 City Administrator Bryan Bear reminded Council they had scheduled a meeting to attend the annual holiday party in appreciation of volunteers and commissioners on Thursday, December 4, 2025, at 5:30 at the Peder Pedersen Pavilion. Fire Department Toy and Food Drive on Saturday, December 6, 2025 City Administrator Bryan Bear reminded Council the Hugo Fire Department will hold a Toy Drive on Saturday, December 6, 2025. Locations to “stuff the truck” are the Hugo Fire Station and Festival foods parking lot from 10 a.m. to 2 p.m. Approve Closing of City Hall on Friday, December 26, 2025 As provided for in the Hugo Personnel Policy, each regular, full-time employee is granted one day of their choosing as a personal holiday. Staff requested to use their personal holiday on Friday, December 26, 2025, and requested Council close City Hall on that date. Weidt made motion, Strub seconded, to close City Hall on Friday, December 26, 2025. All Ayes. Motion carried. Adjournment Miron made motion, Krull seconded, to adjourn at 7:42 p.m. Council Meeting Minutes for December 1, 2025 Page 5 of 5 All Ayes. Motion carried. Respectfully Submitted, Michele Lindau, City Clerk MINUTES City Council-Santa Party Peder Pedersen Pavilion Wednesday, December 3, 2025 5-7 p.m. COUNCIL PRESENT: Krull, Miron, Petryk, Strub, Weidt COUNCIL ABSENT: None The City Council attended the Santa Party and Tree Lighting Ceremony at the Peder Pedersen Pavilion. Toys and food was collected for the Hugo Good Neighbors Food Shelf. Respectfully Submitted, Shayla Denaway Parks Planner MINUTES City Council-Holiday Party Peder Pedersen Pavilion Thursday, December 4, 2025 5:30 p.m. COUNCIL PRESENT: Krull, Miron, Petryk, Strub COUNCIL ABSENT: Weidt The City Council attended the Holiday Party held annually in appreciation of commissioners and volunteers. Happy Hour was at 5:30 p.m. followed by dinner at 6:30 p.m. Respectfully Submitted, Bryan J. Bear City Administrator City of Hugo Claims December 15, 2025 G. 1 Vendor Invoice Amount Description Department Abdo Financial Solutions LLC 515837 3,210.00$ Accounting Assistance Finance Dept Able Concrete Raising & Pouring Inc 8411 1,200.00$ Concrete Panel Raising (FH) Fire Dept Allstream 21984032 186.49$ Fax Line Administration Aspen Mills 365366 68.48$ HFD Sweatshirt & Embroidery Fire Dept Automation Direct 18627849 167.00$ Parts for Wash Bay Public Works Baller, Scott CLAIM 85.00$ Building Official License Renewal Fee Building Inspections Batteries Plus Bulbs #031 P87354777 383.80$ Batteries - LED Speed Sign Street Dept Canteen Refreshment Services MSP145828 238.00$ Breakroom Supplies Gen Gov't Bldgs Canteen Refreshment Services MSP145828 119.00$ Breakroom Supplies Fire Dept Canteen Refreshment Services MSP145828 119.00$ Breakroom Supplies Public Works Canteen Refreshment Services MSP148148 1,218.92$ Breakroom Supplies Public Works Canteen Refreshment Services MSP148149 801.81$ Breakroom Supplies Gen Gov't Bldgs Century Link 651 429-3212 80.18$ Fire Station Phone Lines Fire Dept Christiansen, Ryan CLAIM 120.48$ Cold Weather Gear Street Dept Cintas Corporation 5299907606 66.49$ First Aid Supplies Public Works Cintas Corporation 5299907606 116.88$ First Aid Supplies Gen Gov't Bldgs Cintas Corporation 5302771003 74.10$ First Aid Supplies Public Works Cintas Corporation 5302771003 62.85$ First Aid Supplies Gen Gov't Bldgs Cintas Corporation 5306434107 115.31$ First Aid Supplies Public Works Cintas Corporation 5306434107 165.47$ First Aid Supplies Gen Gov't Bldgs Cintas Corporation 9347516340 100.95$ First Aid Supplies Public Works Comcast 256428295 282.42$ Business Internet (November) Administration Comcast 256428295 282.42$ Business Internet (November) Public Works Comcast 11/19/2025 274.14$ Business Internet (thru Dec 27) Fire Dept Companion Animal Control LLC November 900.40$ Callout Fees & Mileage Animal Control Companion Animal Control LLC November 700.00$ Boarding & Rescue Fees Animal Control Cornerstone Occupational Health Spec. KIEFFE0000 85.00$ Personnel Testing Parks Dept Cornerstone Occupational Health Spec. NELSON0035 50.00$ Personnel Testing Street Dept Davis Mechanical Systems Inc 102433 300.00$ RPZ Backflow Testing (FH) Fire Dept Earl F. Andersen 0141426-IN 65.60$ Street Sign Plates Street Dept Earl F. Andersen 0141562-IN 216.00$ Street Sign Hardware Street Dept Fiala, Justine 85855 375.00$ Balloon Arch & Backdrop for Santa Party Parks Dept Forest Lake NAPA October 378.63$ Auto Parts & Shop Supplies Various Forest Lake NAPA November 1,042.52$ Auto Parts & Shop Supplies Various Fresh Paint Inc 14935 13,840.00$ Painting & Vinyl Wall Covering (PPP) Parks Dept Gopher State One Call 5110490 282.15$ November Service Charges Water & Sewer Gort, Max CLAIM 193.50$ Holiday Party Supplies Unallocated Hollerbach, Riley CLAIM 99.18$ Work Boot Reimbursement Parks Dept Home Depot Credit Services 8624344 67.50$ Irrigation Supplies Parks Dept Hugo Equipment Company 222327 62.88$ Parts - Unit #451 Parks Dept Hugo Equipment Company 222363 917.96$ Parts - Unit #451 Parks Dept Hugo Equipment Company 224521 193.98$ Helmets (2) (Tree Trimming) Street Dept Hugo Feed Mill 186502 17.95$ Fire Department Supplies Fire Dept Hugo Feed Mill 78163 192.95$ Grass Seed Mix - Oneka Lake Park Special Park Fund Instrumental Research, Inc. 6811 125.00$ Water Bacteria Testing Water Utility Interstate Battery System of Minneapolis 110062196 98.82$ Batteries - Unit #337-17 Stormwater Fund Interstate Battery System of Minneapolis 110062287 679.80$ Batteries - Unit #345-07 Parks Dept Johnson/Turner October 5,300.00$ Prosecution Fees (Flat Fee) General Legal Johnson/Turner October 323.95$ Disbursements (Prosecution Costs) General Legal Johnson/Turner October 2,340.00$ Civil Legal Fees - See Attached Breakdown General Legal Kahuna Window Cleaning 32989 1,203.60$ Window Cleaning Service (CH) Gen Gov't Bldgs Kahuna Window Cleaning 32989 915.07$ Window Cleaning Service (PPP) Parks Dept Kahuna Window Cleaning 32989 446.00$ Window Cleaning Service (Hanifl) Parks Dept Kahuna Window Cleaning 32989 386.00$ Window Cleaning Service (PW) Public Works Kahuna Window Cleaning 32989 165.00$ Window Cleaning Service (RLC) Gen Gov't Bldgs Kath Fuel Oil Service Co. 12320094 5,904.36$ November Unleaded Gas & Diesel Purchases Various Laughlin's Pest Control 75008 100.68$ November Pest Control Service Gen Gov't Bldgs Lawson Products 9312965725 43.31$ Bulk Hardware Supplies Public Works Lawson Products 9312997791 141.58$ Bulk Hardware Supplies Public Works Lincoln National Life Insurance Co. December 1,289.98$ Disability Premium Finance Dept LRS Portables of Minnesota MP287799 73.14$ Toilet Rental - Oakshore Park Parks Dept LRS Portables of Minnesota MP287800 73.14$ Toilet Rental - Oneka Park Parks Dept LRS Portables of Minnesota MP287801 73.14$ Toilet Rental - Beaver Ponds Park Parks Dept LRS Portables of Minnesota MP287802 73.14$ Toilet Rental - Diamond Point Park Parks Dept LRS Portables of Minnesota MP287803 73.14$ Toilet Rental - Frog Hollow Parks Dept LRS Portables of Minnesota MP287804 146.28$ Toilet Rental - Hanifl Park West Parks Dept LRS Portables of Minnesota MP287805 73.14$ Toilet Rental - Valjean Park Parks Dept LRS Portables of Minnesota MP287806 73.14$ Toilet Rental - Arbre Park Parks Dept LRS Portables of Minnesota MP287807 73.14$ Toilet Rental - Heritage Ponds Park Parks Dept LRS Portables of Minnesota MP287808 73.14$ Toilet Rental - McCollar Park Parks Dept LRS Portables of Minnesota MP287809 73.14$ Toilet Rental - Arcand Park Parks Dept Page 1 City of Hugo Claims December 15, 2025 G. 1 Vendor Invoice Amount Description Department LRS Portables of Minnesota MP287810 38.86$ Toilet Rental - Irish Ave Park Parks Dept LRS Portables of Minnesota MP287811 146.28$ Toilet Rental - Hanifl Park East Parks Dept Maher, Dan 85854 400.00$ Santa for Santa Party Parks Dept Marco INV14611636 68.86$ December Copier Maintenance Building Inspections Menards 68501 35.01$ Holiday Lighting Supplies (PPP) Parks Dept Menards 69012 220.19$ Water Softener Salt Public Works Menards 69012 220.18$ Water Softener Salt (PPP) Parks Dept Menards 69012 8.60$ Concrete Block - Trash/Recycling Receptacles Parks Dept Menards 69179 94.50$ Driveway Markers Street Dept Menards 69179 17.98$ Handheld Salt Spreaders Public Works Menards 69492 114.10$ Supplies - PPP Fire Pit Cover Parks Dept Menards 69507 39.12$ Holiday Lighting Supplies Public Works Menards 69507 39.12$ Holiday Lighting Supplies Gen Gov't Bldgs Menards 68800 223.78$ Fire Department Supplies Fire Dept Menards 69369 14.29$ Fire Department Supplies Fire Dept Metering & Technology Solutions INV9114 4,199.50$ Water Meter & Hardware Water Utility Minnesota Cleaning Services Inc 1125HH02 788.67$ November Cleaning Services Gen Gov't Bldgs Minnesota Cleaning Services Inc 1125HH03 119.99$ November Cleaning Services - Hanifl Parks Dept Minnesota Cleaning Services Inc 1125HH04 780.00$ November Cleaning Services - PW Facility Public Works Minnesota Cleaning Services Inc 1125HH04 485.33$ November Cleaning Services Fire Dept Minnesota Cleaning Services Inc 1125HH04 260.00$ November Cleaning Services - Rice Lake Room Gen Gov't Bldgs MN NCPERS 537600 240.00$ December Life Insurance Payroll Nelson, Neal CLAIM 99.82$ Work Boot Reimbursement Street Dept Olson Power & Equipment Inc P25847 317.96$ Parts - Unit #343-20E Parks Dept Oxygen Service Company 3635043 146.22$ Welding Supplies Public Works Palmquist, Jason CLAIM 99.95$ DAKboard Mini Computer - HFD Fire Dept Performance Plus LLC 101360 358.00$ Pre-Placement Medical & Screening - Del Pino Fire Dept Performance Plus LLC 101376 410.00$ Pre-Placement Medical & Screening - Courneya Fire Dept Peterson Companies 62106 620.00$ Waters Edge Irrigation Reuse Phase 1 Winterization Stormwater Fund Peterson Companies 62107 730.00$ Waters Edge Irrigation Reuse Phase 2 Winterization Stormwater Fund Peterson Companies 62180 670.00$ Adelaide Landing Irrigation Winterization Parks Dept PODS Complete Car Care 80398 350.00$ Undercoating - Unit #125-26 Parks Dept Quadient Finance USA Inc 17870661 45.60$ Postage Labels Administration R & R Products Inc CD3095822 3,955.85$ Oregon Blade Sharpener w/ Pedestal - Unit #431 Parks Dept Ricoh USA, Inc 5072400806 127.50$ Overage Charges (Color) Public Works Ricoh USA, Inc 5072400806 19.39$ Overage Charges (B & W) Public Works SealTech Inc 1787 12,180.00$ Trail Paving - Oneka Lake Park Special Park Fund Signature Lighting Inc 1517 4,211.79$ Streetlight Repairs Street Dept Signature Lighting Inc 1520 5,291.35$ Streetlight Repairs Street Dept Stonehouse Catering Hugo 5,861.95$ Holiday Party Catering Unallocated TASC IN3579850 50.00$ December Cobra Administration Fee Finance Dept T-Mobile 870254054 473.37$ Cellular Phone Charges Various T-Mobile 870254054 21.97$ Tower No. 4/Well No. 6 Cradlepoint Water Utility T-Mobile 870254054 21.97$ Rice Lake Centre Cradlepoint Administration T-Mobile 870254054 40.25$ Hanifl Cradlepoint Parks Dept Town of May 11/17/2025 2,324.38$ Dust Control - Keystone Avenue (1/2) Street Dept Tri-State Bobcat A56173 186.84$ Parts - Unit #204-14 Street Dept TrueNorth Steel BL0000019352 6,260.32$ Culverts, Bands, Etc Stormwater Fund UniFirst Corporation 1410179555 236.42$ Uniforms, Supplies & Floor Mat Services (PW) Public Works UniFirst Corporation 1410181099 147.10$ Uniforms, Supplies & Floor Mat Services (PW) Public Works UniFirst Corporation 1410182703 148.94$ Uniforms, Supplies & Floor Mat Services (PW) Public Works UniFirst Corporation 1410184014 147.10$ Uniforms, Supplies & Floor Mat Services (PW) Public Works UniFirst Corporation 1410185834 151.50$ Uniforms, Supplies & Floor Mat Services (PW) Public Works UniFirst Corporation 1410187500 147.10$ Uniforms, Supplies & Floor Mat Services (PW) Public Works US Bank 7974322 550.00$ Paying Agent Fees Sinking Fund US Bank 7981218 600.00$ Paying Agent Fees Sinking Fund US Bank Equipment Finance 568404206 569.02$ November Copier Service Payment Administration US Bank Equipment Finance 568404206 331.28$ Overage Charges (Color) Administration Verizon Wireless 6129267896 23.48$ Cellular Phone Charges Public Works Verizon Wireless 6129267897 876.00$ Cellular Phone Charges Various Washington County Sheriff 233292 863,189.51$ Police Services July - December Law Enforcement White Bear Plumbing Inc 11472 2,550.00$ HFD Station Remodel - Bottle Filler Installation Fire Dept Wiese USA Inc 75060903 247.44$ Parts - Unit #315-06 Public Works Wright, Gregory November 1,540.00$ November Cleaning Services (PPP) Parks Dept WSB & Associates September 55,128.75$ Engineering Fees - See Attached Breakdown Various WSB & Associates October 83,118.49$ Engineering Fees - See Attached Breakdown Various 1,112,992.19$ Total Claims for December 15, 2025 Page 2 Project Budget Tracking For the period 9/1/2025 - 9/30/2025 Project Name WSB Project # Project Manager Current Invoice Fee Type JTD Billed Budget Comments Client Invoice Reviewer HUGO - 165th Street Area Study Harwood, Alison $ 11,023.50 $ 63,895.50 $ 142,200.00 Juba, Rachel HUGO - 2024 125th Street and Dellwood Ridge Neighborhood Street Improvement Project Erichson, Mark $ 132.00 $ 303,651.10 $ 315,167.00 Anderson, Scott HUGO - 2025 Beaver Ponds Area Street Improvement Project Erichson, Mark $ 2,213.00 $ 108,831.00 $ 198,947.00 Anderson, Scott HUGO - 2025 Duck Pass, Palme Long Lake Estate, and Ingersoll Neighborhood Improvement Project Erichson, Mark $ 2,525.75 $ 106,609.10 $ 178,177.00 Anderson, Scott HUGO - 2025 General Engineering Services Erichson, Mark $ 6,743.00 $ 57,963.28 $ 86,813.76 Bear, Bryan HUGO - 2025 LGU Services Havranek, Anthony $ 272.50 $ 8,489.50 $ 20,538.00 Juba, Rachel HUGO - 2026 Bald Eagle Industrial Park Area Street Improvement Project Erichson, Mark $ 10,750.50 $ 138,609.25 $ 327,888.42 Anderson, Scott HUGO - Cedar Creek Energy - Solar Farm Keller, Kris $ 1,702.25 $ 2,099.50 $ 6,006.00 Juba, Rachel HUGO - Fable Hill Bridge Erichson, Mark $ 3,859.25 $ 81,688.94 $ 52,640.00 Anderson, Scott HUGO - Forest Road Bridge Erichson, Mark $ 8,372.00 $ 67,831.00 $ 20,000.00 Anderson, Scott HUGO - Hugo Bridge Inspections 2025 Alberg, Craig $ 792.00 $ 2,640.00 $ 7,550.00 Anderson, Scott HUGO – Liberty Classical Academy - 2023 Submittal Erichson, Mark $ 1,557.75 $ 46,565.75 $ - Juba, Rachel HUGO - Meadows at Hugo - 2nd Addition Erichson, Mark $ 1,027.50 $ 25,948.00 $ - Juba, Rachel HUGO - Meadows at Hugo-Wetland Replacement Monitoring Havranek, Anthony $ 1,985.25 $ 10,601.00 $ 22,298.00 Juba, Rachel HUGO - MS4 Support Bonnell Roe, Kory $ 592.00 $ 9,046.50 $ 6,888.00 Juba, Rachel HUGO - Oneka Prairie Erichson, Mark $ 66.00 $ 47,428.25 $ - Juba, Rachel HUGO - Shores of Oneka Lake Erichson, Mark $ 292.50 $ 128,157.65 $ - Juba, Rachel HUGO - Shores of Oneka Lake 5th Keller, Kris $ 66.00 $ 6,633.50 $ 7,304.00 Juba, Rachel HUGO - Watercrest of Hugo 1st and 2nd Erichson, Mark $ 66.00 $ 31,255.75 $ - Juba, Rachel HUGO - WCA 24.08 Lutz Solar Havranek, Anthony $ 381.50 $ 846.75 $ 1,350.00 Juba, Rachel HUGO - WCA 25.11 Haven Homes 4330 170th St.Havranek, Anthony $ 490.50 $ 1,228.25 $ 1,350.00 Juba, Rachel HUGO - WCA- 25.13 Busy B Boundary and Type Havranek, Anthony $ 163.50 $ 163.50 $ 1,499.84 Juba, Rachel HUGO - WCA 25.6 4721 Fable Hills Drainage Havranek, Anthony $ 54.50 $ 410.75 $ 1,350.00 Final Totals $ 55,128.75 R-031697-000 Not to Exceed R-031981-000 Not to Exceed R-031660-000 Not to Exceed R-031659-000 Not to Exceed R-024088-000 Hourly R-028491-000 Hourly R-019275-000 Hourly R-020725-000 Hourly R-024016-000 Hourly R-019767-000 Not to Exceed R-020790-000 Hourly R-024187-000 Hourly R-031209-000 Not to Exceed R-022684-000 Hourly R-023811-000 Hourly R-031475-000 Hourly R-028436-000 Not to Exceed R-026760-000 Hourly R-027763-000 Hourly R-026750-000 Hourly R-026749-000 Hourly R-023540-000 Hourly R-028899-000 Not to Exceed Page 1 of 1 Project Budget Tracking For the period 10/1/2025 - 10/31/2025 Project Name WSB Project # Project Manager Current Invoice Fee Type JTD Billed Budget Comments Client Invoice Reviewer HUGO - 165th Street Area Study Harwood, Alison $ 15,292.50 $ 79,188.00 $ 142,200.00 Juba, Rachel HUGO - 2024 125th Street and Dellwood Ridge Neighborhood Street Improvement Project Erichson, Mark $ 35.00 $ 303,686.10 $ 315,167.00 Anderson, Scott HUGO - 2025 Beaver Ponds Area Street Improvement Project Erichson, Mark $ 1,826.00 $ 110,657.00 $ 198,947.00 Anderson, Scott HUGO - 2025 Duck Pass, Palme Long Lake Estate, and Ingersoll Neighborhood Improvement Project Erichson, Mark $ 580.00 $ 107,189.10 $ 178,177.00 Anderson, Scott HUGO - 2025 General Engineering Services Erichson, Mark $ 6,284.00 $ 64,247.28 $ 86,813.76 Bear, Bryan HUGO - 2025 LGU Services Havranek, Anthony $ 2,561.50 $ 11,051.00 $ 20,538.00 Juba, Rachel HUGO - 2026 Bald Eagle Industrial Park Area Street Improvement Project Erichson, Mark $ 30,643.24 $ 169,252.49 $ 327,888.42 Anderson, Scott HUGO - Dance Unit Keller, Kris $ 672.50 $ 973.50 $ 6,006.00 Juba, Rachel HUGO - Fable Hill Bridge Erichson, Mark $ 664.25 $ 82,353.19 $ 52,640.00 Anderson, Scott HUGO - Forest Road Bridge Erichson, Mark $ 12,137.00 $ 79,968.00 $ 20,000.00 Anderson, Scott HUGO - Hugo Bridge Inspections 2025 Alberg, Craig $ 4,752.00 $ 7,392.00 $ 7,550.00 Anderson, Scott HUGO - Kwik Trip - 159th Street Keller, Kris $ 1,128.25 $ 1,128.25 $ 6,930.00 Juba, Rachel HUGO – Liberty Classical Academy - 2023 Submittal Erichson, Mark $ 1,188.00 $ 47,753.75 $ - Juba, Rachel HUGO - Meadows at Hugo - 2nd Addition Erichson, Mark $ 787.75 $ 26,735.75 $ - Juba, Rachel HUGO - Meadows at Hugo-Wetland Replacement Monitoring Havranek, Anthony $ 218.00 $ 10,819.00 $ 22,298.00 Juba, Rachel HUGO - MS4 Support Bonnell Roe, Kory $ 1,887.00 $ 10,933.50 $ 6,888.00 Juba, Rachel HUGO - Oneka Prairie Erichson, Mark $ 132.00 $ 47,560.25 $ - Juba, Rachel HUGO - Shores of Oneka Lake 5th Keller, Kris $ 855.00 $ 7,488.50 $ 7,304.00 Juba, Rachel HUGO - Shores of Oneka Lake Apartments Erichson, Mark $ 66.00 $ 10,376.25 $ - Juba, Rachel HUGO - Watercrest of Hugo 1st and 2nd Erichson, Mark $ 264.00 $ 31,519.75 $ - Juba, Rachel HUGO - WCA 25.1 Waters Edge Rertaining Wall 158th & Farnham Havranek, Anthony $ 599.50 $ 599.50 $ - Juba, Rachel HUGO - WCA 25.11 Haven Homes 4330 170th St.Havranek, Anthony $ 436.00 $ 1,664.25 $ 1,350.00 Juba, Rachel HUGO - WCA- 25.13 Busy B Boundary and Type Havranek, Anthony $ 109.00 $ 272.50 $ 1,499.84 Juba, Rachel Final Totals $ 83,118.49 R-031981-000 Not to Exceed R-031660-000 Not to Exceed R-032291-000 Hourly R-024088-000 Hourly R-025989-000 Hourly R-028491-000 Hourly R-020725-000 Hourly R-024016-000 Hourly R-019767-000 Not to Exceed R-020790-000 Hourly R-024187-000 Hourly R-032337-000 Hourly R-031209-000 Not to Exceed R-022684-000 Hourly R-023811-000 Hourly R-031496-000 Hourly R-028436-000 Not to Exceed R-026760-000 Hourly R-027763-000 Hourly R-026750-000 Hourly R-026749-000 Hourly R-023540-000 Hourly R-028899-000 Not to Exceed Page 1 of 1 : Page 1 CITY OF HUGO PERSONNEL POLICY ARTICLE 1 INTRODUCTION ...................................................................................................... 5 Section 1.01 Purpose and Intent ...................................................................................... 5 Section 1.02 Scope ........................................................................................................... 5 Section 1.03 EEO Policy Statement ................................................................................... 5 Section 1.04 Definitions ................................................................................................... 6 Section 1.05 Data Practices Advisory ............................................................................... 6 Section 1.06 Media Requests and News Releases ............................................................ 7 Section 1.07 Personal Communications and Use of Social Media ..................................... 7 ARTICLE 2 CITYWIDE WORK RULES & CODE OF CONDUCT ....................................................... 8 Section 2.01 Conduct as a City Employee ......................................................................... 8 Section 2.02 Attendance & Absence .............................................................................. 10 Section 2.03 Additional Expectations for Firefighters ..................................................... 11 Section 2.04 Access to and Use of City Property ............................................................. 12 Section 2.05 On-Call Firefighter Resource Use Policy ..................................................... 12 Section 2.06 Appearance and Dress Guidelines .............................................................. 13 Section 2.07 Conflict of Interest and Ethics Policy .......................................................... 14 Section 2.08 Political Activity ......................................................................................... 14 Section 2.09 Falsification of Records .............................................................................. 15 Section 2.10 Smoking and Vaping .................................................................................. 15 ARTICLE 3 EMPLOYEE RECRUITMENT & SELECTION ............................................................... 15 Section 3.01 Scope ......................................................................................................... 15 Section 3.02 Features of the Recruitment System .......................................................... 16 Section 3.03 Basic Requirements and Selection ............................................................. 16 Section 3.04 Additional Firefighter Requirements .......................................................... 17 Section 3.05 Pre-Employment Medical Exams ................................................................ 18 Section 3.06 Pre-Employment Drug Testing. .................................................................. 18 Section 3.07 Selection Process ....................................................................................... 19 Section 3.08 Background Checks .................................................................................... 19 Section 3.09 Training/Probationary Period for Full-Time and Part-Time Employees ...... 19 Section 3.10 Training/Probationary Period for Firefighters ............................................ 19 : Page 2 ARTICLE 4 ORGANIZATION .................................................................................................... 20 Section 4.01 Job Descriptions ......................................................................................... 20 Section 4.02 Assigning and Scheduling Work ................................................................. 21 Section 4.03 Layoff ......................................................................................................... 21 ARTICLE 5 HOURS OF WORK ................................................................................................. 21 Section 5.01 Work Hours ............................................................................................... 21 Section 5.02 Core Hours ................................................................................................. 22 Section 5.03 Meal Breaks and Rest Periods .................................................................... 22 Section 5.04 Adverse Weather Conditions ..................................................................... 22 ARTICLE 6 COMPENSATION................................................................................................... 22 Section 6.01 Compensation ........................................................................................... 22 Section 6.02 Paychecks .................................................................................................. 23 Section 6.03 Direct Deposit ............................................................................................ 23 Section 6.04 Improper Deduction and Overpayment Policy ........................................... 23 Section 6.05 Time Reporting .......................................................................................... 24 Section 6.06 Overtime / Compensatory Time ................................................................. 24 ARTICLE 7 PERFORMANCE REVIEWS ..................................................................................... 26 Section 7.01 Full-Time, Part-Time, and On-Call Firefighter Employee Reviews ............... 26 ARTICLE 8 EMPLOYEE EDUCATION and TRAINING ................................................................. 27 Section 8.01 Hugo Fire Department Conference Pay ...................................................... 28 Section 8.02 Out of State Travel ..................................................................................... 28 Section 8.03 Compensation for Travel & Training Time .................................................. 28 Section 8.04 Memberships and Dues ............................................................................. 28 Section 8.05 Internship .................................................................................................. 29 ARTICLE 9 BENEFITS .............................................................................................................. 29 Section 9.01 Group Insurance Program .......................................................................... 29 Section 9.02 Retirement for Full-Time, Part-Time, and Fire Department Employees ...... 29 Section 9.03 Worker’s Compensation ............................................................................ 30 Section 9.04 Employee Expense Reimbursement ........................................................... 30 Section 9.05 Clothing Allowances .................................................................................. 31 Section 9.06 Employee and Volunteer Recognition ........................................................ 32 ARTICLE 10 HOLIDAYS ........................................................................................................... 34 Section 10.01 Observed Holidays ..................................................................................... 34 : Page 3 Section 10.02 Firefighter Emergency Call Holiday Coverage ............................................. 35 ARTICLE 11 LEAVES OF ABSENCE ........................................................................................... 35 Section 11.01 Personal Leave for Full-Time Regular Employees ....................................... 35 Section 11.02 Earned Sick and Safe Time (ESST) Leave ..................................................... 37 Section 11.03 Family Medical Leave Act (FMLA) .............................................................. 37 Section 11.04 Minnesota Paid Leave Policy ...................................................................... 37 Section 11.05 Military Leave ............................................................................................ 37 Section 11.06 Military Leave for Family Members ........................................................... 38 Section 11.07 Military Leave for Family Member Injured or Killed in Active Service ........ 38 Section 11.08 Civil Air Patrol ............................................................................................ 38 Section 11.09 Jury Duty ................................................................................................... 38 Section 11.10 Victim or Witness Leave ............................................................................. 39 Section 11.11 Bereavement Leave ................................................................................... 39 Section 11.12 Job Related Injury or Illness ....................................................................... 39 Section 11.13 Pregnancy and Parenting Leave ................................................................. 40 Section 11.14 Reasonable Accommodations Relating to Pregnancy ................................. 40 Section 11.15 Reasonable Work Time for Nursing and Lactating Employees .................... 41 Section 11.16 Adoptive Parents ....................................................................................... 41 Section 11.17 Administrative Leave ................................................................................. 41 Section 11.18 School Conference Leave ........................................................................... 42 Section 11.19 Bone Marrow/Organ Donation .................................................................. 42 Section 11.20 Elections Judge Leave ................................................................................ 42 Section 11.21 Voting Leave .............................................................................................. 43 Section 11.22 Delegates to Party Conventions ................................................................. 43 Section 11.23 Public Official Leave ................................................................................... 43 Section 11.24 Regular Leave without Pay......................................................................... 43 Section 11.25 Leave of Absence for Firefighters ............................................................... 44 Section 11.26 Light Duty/Modified Duty Assignment ....................................................... 45 Section 11.27 Athletic Leave of Absence .......................................................................... 46 Section 11.28 Absence Without Leave (AWOL) ................................................................ 47 ARTICLE 12 RESPECTFUL WORKPLACE POLICY ....................................................................... 47 ARTICLE 13 POSSESSION AND USE OF DANGEROUS WEAPONS ............................................. 47 ARTICLE 14 SEPARATION FROM SERVICE .............................................................................. 47 : Page 4 Section 14.01 Resignations .............................................................................................. 48 Section 14.02 Firefighter Retirement Provisions .............................................................. 48 Section 14.03 Accrued Personal Leave and Compensatory Time ...................................... 48 Section 14.04 Accrued ESST ............................................................................................. 48 ARTICLE 15 DISCIPLINE .......................................................................................................... 48 ARTICLE 16 GRIEVANCE PROCEDURE .................................................................................... 48 ARTICLE 17 OUTSIDE EMPLOYMENT FOR FULL AND PART-TIME EMPLOYEES ........................ 49 ARTICLE 18 DRUG and ALCOHOL-FREE WORKPLACE ............................................................. 49 Section 18.01 Additional Firefighter Provisions ................................................................. 50 Section 18.02 Additional Commercial Drivers Provisions ................................................. 50 ARTICLE 19 CITY DRIVING POLICY ......................................................................................... 51 ARTICLE 20 CELLULAR PHONE USE ........................................................................................ 51 Section 20.01 General Policy ............................................................................................ 51 Section 20.02 Procedures ................................................................................................. 52 Section 20.03 Responsibility ............................................................................................ 53 ARTICLE 21 SAFETY ............................................................................................................... 53 Section 21.01 Reporting Accidents and Illnesses .............................................................. 53 Section 21.02 Safety Equipment/Gear ............................................................................. 53 Section 21.03 Unsafe Behavior ........................................................................................ 54 ARTICLE 22 MISCELLANEOUS POLICIES .................................................................................. 54 Section 22.01 Personnel Records ..................................................................................... 54 Section 22.02 Citizen Ride-Along Policy ........................................................................... 56 Section 22.03 Fire Department Data and Social Media Policy .......................................... 56 : Page 5 ARTICLE 1 INTRODUCTION Section 1.01 Purpose and Intent It is the purpose of this policy to establish a uniform and equitable system of personnel administration for employees of the City of Hugo. The provisions of this policy serve as a guide for administrative action and do not establish terms of employment, nor shall they be construed as contractual provisions. Nothing within this manual shall be perceived as a promise of future employment. Unless otherwise stated in writing, employment with the City of Hugo is at-will, which means it may be terminated at any time, for any lawful reason, by either the City of Hugo or the employee. These policies may be amended at any time, with or without notice, at the sole discretion of the City. As the City is able to amend these provisions, they should be perceived as guidelines, rather than as binding contractual terms. The terms and conditions of the policies and procedures set forth in this manual do not constitute, nor are they intended to imply a contract of employment or a contract of any kind. They do not grant any property or liberty interest to any employee. Section 1.02 Scope These policies apply to all employees of the City including paid-on-call firefighters. Except where specifically noted, these policies do not apply to: • Elected officials • City attorney • Members of City boards, commissions, and committees • Consultants and contractors • Volunteer Personnel Nothing in these policies is intended to modify or supersede any applicable provision of state or federal law. Where the City has entered into a written employment agreement with an employee, the terms of said agreement will supersede the conditions of this policy for the employee concerned, wherein the terms are found to be in conflict. Section 1.03 EEO Policy Statement The City of Hugo is committed to providing equal opportunity in all areas of employment, including but not limited to recruitment, hiring, demotion, promotion, transfer, selection, lay-off, : Page 6 disciplinary action, termination, compensation and selection for training. The City of Hugo will not discriminate against any employee or job applicant on the basis of race (including traits associated with race, including, but not limited to, hair texture and hair styles such as braids, locs and twists) color, creed, religion, national origin, ancestry, sex, sexual orientation, gender identity, or gender expression, disability, age, marital status, genetic information, status with regard to public assistance, veteran status, familial status, or membership on a local human rights commission or lawful participation in the Minnesota Medical Cannabis Patient Registry. Section 1.04 Definitions For purposes of these policies, the following definitions will apply: a. Regular Employee: A person hired by the City to routinely perform work for an indefinite period of time. This does not include Seasonal and Temporary employees or Interns. b. Temporary Employee: A person hired by the City to perform work for a short, specific period of time. This includes Seasonal Employees and Interns. c. Full-time Employee: A person hired by the City to work a schedule of 2080 or more hours per year. d. Part-time Employee: A person hired by the City to work a schedule of less than 2080 hours per year. e. Paid On Call Firefighters: A person hired by the City to work in the Fire Department as needed on call and are paid on a per call basis. f. Non-Exempt Employee: Employee that is subject to overtime and minimum wage provisions of the Federal Fair Labor Standards Act. g. Exempt Employee: Employee that is not covered by the overtime provisions of the federal or state Fair Labor Standards Act. h. Intern: A person hired by the City that is subject to the guidelines expressed under Section 8.05 of this policy, and that is not generally eligible for employee benefits. i. Personal Leave: Provides for paid time off granted to all regular, full-time employees to maintain their physical and emotional well-being. Hours are earned according to Section 11.01 and may be used according to the policy. j. Compensatory Time: Hours earned instead of overtime pay are to be used according to the policy. Unless otherwise stated in this policy, comp time hours may be used by employees in the same way as Personal Leave hours. k. Immediate Family: Employee’s spouse, children, grandchildren, parents, grandparents, brothers or sisters of the employee and employee’s spouse. Section 1.05 Data Practices Advisory : Page 7 Employee records are maintained in a location designated by the City Administrator. Personnel data is retained in personnel files, finance files, and benefit/medical files. Information is used to administer employee salary and benefit programs, process payroll, complete state and federal reports, document employee performance, etc. Employees have the right to know what data is retained, where it is kept, and how it is used. All employee data will be received, retained, and disseminated according to the Minnesota Government Data Practices Act. Section 1.06 Media Requests and News Releases Formal news releases concerning City affairs are the responsibility of the City Administrator. During an emergency response, responsibility for media contacts and news releases shall lie under the direction of the Emergency Management Director (Fire Chief). All media interviews must be authorized by the City Administrator, Fire Chief, or their designee before the interview. All contacts with the media should be reported to the City Administrator or Fire Chief as soon as practicable. Section 1.07 Personal Communications and Use of Social Media It is important for City employees to remember the personal communications of employees may reflect on the City, especially if employees are commenting on City business or commenting on issues that implicate their City employment. As City representatives, employees share in the responsibility of earning and preserving the public’s trust in the City. An employee’s own personal communications, such as on social media, can have a significant impact on the public’s belief that all City staff will carry out City functions faithfully and impartially and without regard to factors such as race, sex/gender, religion, national origin, disability, sexual orientation, or other protected categories. Nonpersonal communications (performed within one’s job duties) to members of the public must be professional at all times. The following guidelines apply to personal communications, including various forms such as social media (Facebook, Twitter, blogs, YouTube, etc.), letters to the editor of newspapers, and personal endorsements: a. Do not share any private or confidential information you have access to as a result of your City position. b. Any personal communications made on a matter of public concern must not disrupt the efficiency of the City’s operation, including by negatively affecting morale. Put another way, such public comments must not undermine any City department’s ability to effectively serve the public. Disruptive personal communications can include liking or republishing (sharing/retweeting) a social media post of another individual or entity. The City can act on the personal communication that violates this policy without waiting for the actual disruption. c. Remember what you write or post cannot easily be undone. It may also be spread to a larger audience than you intended. Use common sense when using email or social media sites. It is a good idea to refrain from sending or posting information or photos you would not want your boss or other employees to read, or you would be embarrassed to see in : Page 8 the newspaper. Keep in mind harassment, bullying, threats of violence, discrimination, or retaliation concerning a co-worker or between co-workers that would not be permissible in the workplace is not permissible online, even if it is done after hours, from home and on home computers. d. The City expects its employees to be fair, courteous, and respectful to supervisors, co- workers, citizens, customers, and other persons associated with the City. Avoid using statements, photographs, video or audio that reasonably may be viewed as malicious, obscene, threatening or intimidating, disparaging, or might constitute harassment or bullying. e. If you publish something related to City business and there is likely to be confusion whether you are speaking on behalf of the City, it would be best to identify yourself and use a disclaimer such as, “These are my own opinions and do not represent those of the City of Hugo.” f. City resources, working time, or official City positions cannot be used for personal profit or business interests, or to participate in personal political activity. g. Personal social media account name or email names should not be tied to the City (e.g., HugoCop). h. Employees need to notify the City Administrator if they will be using their personal technology (cell phones, home computer, cameras, etc) for City business. Employees should be aware that the data transmitted or stored may be subject to the data practices act. ARTICLE 2 CITYWIDE WORK RULES & CODE OF CONDUCT Section 2.01 Conduct as a City Employee In accepting City employment, employees become representatives of the City and are responsible for assisting and serving the citizens for whom they work. An employee’s primary responsibility is to serve the residents of the City of Hugo. Employees should exhibit conduct that is ethical, professional, responsive, and of standards becoming of a City employee. To achieve this goal, employees must adhere to established policies, rules, and procedures and follow the instructions of their supervisors. Honesty is an important organizational attribute to our City. Therefore, any intentional misrepresentation of facts or falsification of records, including personnel records, medical records, leaves of absence documentation or the like, will not be tolerated. Further, dishonesty in City positions may preclude workers from effectively performing their essential job duties. a. Conduct Expectations The following are job requirements for every position at the City of Hugo. All employees are expected to: : Page 9 • Perform assigned duties to the best of their ability at all times. • Render prompt and courteous service to the public at all times. • Read, understand, and comply with the rules and regulations as set forth in these personnel policies as well as those of their departments. • Conduct themselves professionally toward both residents and staff and respond to inquiries and information requests with patience and every possible courtesy. • Report any and all unsafe conditions to the immediate supervisor. • Maintain good attendance while meeting the goals set by an employee’s supervisor. • Approach our organization and operational duties with a positive attitude and constructively support open communication, creativity, dedication and compassion. b. Conduct Subject to Disciplinary Actions It shall be the duty of employees to maintain high standards of cooperation, efficiency and integrity in their work with the City. If an employee's conduct falls below standard, he/she may be subject to disciplinary action. Some general things for which an employee may be disciplined include, but are not limited to • Reporting to work under the influence of intoxicants or nonprescription/illegal drugs or using such substances while on City property. • Failure to follow the orders of one's Department Head(s). • Being absent from work without permission or failure to report to the Department Head when one is absent. • Being habitually absent or tardy for any reason. • Failure to perform assigned work in an efficient or effective manner. • Being wasteful of material, property or working time. • Inability to get along with fellow employees so that the work being done is hindered and not up to required levels. • Failure to observe proper security procedures. • Conduct on the job which violates the common decency or morality of the community. • Conviction of a felony or gross misdemeanor. • Violating safety rules and regulations. : Page 10 • Speaking critically or making derogatory or false accusations so as to discredit other employees or Department Heads. • Removal of City money, merchandise, or property, including property in custody of the City without permission. • Lying to Department Heads in connection with your job. • Dishonesty, including intentionally giving false information, intentionally falsifying records or making false statements when applying for employment. • Divulging or misusing confidential information, including removal from City premises, without proper authorization, any employee lists, records, designs, drawings, or confidential information of any kind. • Accepting fees, gifts, or other valuable items in the performance of the employee's official duties for the City. • Inability or unwillingness to perform the assigned job. • Falsification of time records for payroll. • Abuse of paid leave privileges by reporting sick when not sick or obtaining paid leave falsely or under false pretenses. • The use of profanity or abusive language towards a fellow employee or member of the general public while performing official duties as a City employee. • Other misconduct or actions unbecoming the employee. Section 2.02 Attendance & Absence The operations and standards of service in the City of Hugo requires employees to be at work unless valid reasons warrant absence, or an employee has a position that has been approved by the City Administrator to work remotely. In order for a team to function efficiently and effectively, employees must fully understand the goals set for them and the time required to be on the job. Understanding attendance requirements is an essential function of every City position. Employees who are going to be absent from work are required to notify their supervisor as soon as possible in advance of the absence. In the event of an unexpected absence, employees should call their supervisor before the scheduled starting time, or as soon as practicable for an unexpected absence, and keep in mind the following procedures: a. If the supervisor is not available at the time, the employee should leave a message with a telephone number where they can be reached and/or contact any other individual who was designated by the supervisor. b. Depending on the absence, failure to use the established reporting process may be grounds for disciplinary action. : Page 11 c. The employee must specify the amount of time needed away from work. In the event the absence is expected to last longer than anticipated, employees must contact their supervisor as soon as practicable to request additional time away from work. d. Employees who are absent for three days or more and who do not report the absence in accordance with this policy, will be considered to have voluntarily resigned not in good standing. e. The City reserves the right to require an employee to provide documentation from the employee’s doctor or professional health care provider verifying the illness or injury which results in absence from work. f. The City may waive this rule if extenuating circumstances warranted such behavior. Section 2.03 Additional Expectations for Firefighters a. Firefighter Attendance Requirements. The Hugo Fire Department requires employees to meet all attendance requirements. In order for a team to function efficiently and effectively, employees are expected to respond to emergency response calls and to attend department trainings and meetings. If employees cannot meet the attendance requirements due to a medical condition or emergency, he or she should complete and turn in the Leave of Absence form. Attendance is expected and is an essential component of an employee’s performance and may be considered when making recommendations for promotions or educational opportunities. Failure to use the established reporting process will be grounds for disciplinary action. b. Firefighter Training, Drills, and Meeting Attendance. The Hugo Fire Department highly recommends its firefighters to attend all regularly scheduled training activities and business meetings. It is the responsibility of each employee to keep track of their training and meeting attendance to maintain good standing within the department. It is required that employees attend 60% of work drills and 60% of station drills. All firefighters must satisfy and complete all mandatory department training. If a mandatory training or drill is missed, with the exception of EMS Training, employees have to make it up in the current calendar year. If EMS Training is missed, the employee must make up the training in their recertification cycle. Those employees that fail to make up missed training or drills will be given a verbal warning. If an employee has already received a disciplinary action, the second offense shall be reviewed by the Fire Chief and appropriate discipline, up to and including termination, may be implemented based upon the circumstances. c. Firefighter Emergency Call Expectations. The Hugo Fire Department is responsible for responding to emergency situations in a timely fashion with adequate resources. Firefighters are expected to respond promptly : Page 12 to the station unless released by Incident Command and to remain until the call is completed or released by the Incident Commander. In addition to training attendance, firefighters are required to respond to 25% of emergency calls. Call percentages are reviewed annually. If a firefighter does not meet annual attendance requirements, their superior will notify the employee following the release of the annual percentages. Any disciplinary action will be kept on record within the employee personnel file. Training and meeting attendance is tracked separately by assigned officers; however, it is the responsibility of each employee that they keep track of their training and meeting attendance to maintain good standing within the department. Section 2.04 Access to and Use of City Property Any employee who has been authorized to possess keys, tools, cell phones, computers, or other City-owned equipment is responsible for the safekeeping and care of all such equipment. All such equipment must be turned in and accounted for by any employee leaving employment with the City in order to resign in good standing. City employees may use City technology for personal reasons on a limited basis provided it doesn’t interfere with normal work. The City reserves the right to inspect any electronic data made by a City-owned device or related system. City Employees shall not use City equipment or facilities for personal benefit or gain beyond the scope afforded to the general public. On-call firefighters working for an outside employer are permitted to work from the Hugo Fire Station subject to the provisions outlined in Section 2.05 At the discretion of the Public Works Director, on-call employees may take home a City vehicle to be returned at the end of their on-call shift. Specific Public Works and Fire Department employees may, with the consent of the City Administrator, use a City vehicle for commuting to and from work. Section 2.05 On-Call Firefighter Resource Use Policy The following guidelines have been established for on-call firefighters who are authorized to use Fire Station facilities and resources as a location to perform work for outside employers or self- employment, rather than working from home or another location for the purpose of facilitating more effective and prompt response to emergency calls. a. Resources include shared cubicle areas, kitchen, internet access, and equipment or supplies authorized by the Fire Chief : Page 13 b. On-call firefighters may use designated Fire Station resources (e.g. internet, kitchen, cubicle area) is permitted, provided it does not disrupt department operations or violate any policies. c. Firefighters must comply with all department rules, operational requirements, and codes of conduct while on the premises. d. Firefighters should generally be available to respond to calls while on the premises and must not engage in activities that would delay response times. e. Firefighters will not receive credit or pay toward a response call unless they stop working and actually respond to the call. f. Professional behavior is required at all times. g. Firefighters must maintain a clean and orderly environment and respect shared spaces. h. Firefighters will not be compensated for time spent at the Fire Station while conducting work related to outside employment. i. The use of Fire Station resources is a privilege and may be revoked at the discretion of the Fire Chief at any time for misuse or non-compliance. Section 2.06 Appearance and Dress Guidelines Departments may establish dress codes for employees as part of departmental rules. Personal appearance should be appropriate to the nature of the work and contact with other people and should present a positive image to the public. Clothing, jewelry, or other items that could present a safety hazard are not acceptable in the workplace. Dress needs will vary by function. Employees who spend a portion of the day in the field need to dress in a professional manner appropriate to their jobs, as determined by their supervisor. The City of Hugo’s Dress for your Day policy allows for non-uniformed employees to use their best judgment when deciding what to wear to work every day, with some basic guidelines. The idea is each employee should consider what their workday looks like and dress accordingly. For example, employees are allowed to wear casual clothing on workdays when they do not have meetings with residents or other outside third parties. Employees are still expected to wear clothing appropriate for an office environment, and traditional business attire is always acceptable. There may be days when residents or visitors are expected at City facilities and all staff may be required to forgo Dress for your Day and required to wear business causal or business attire. These days will be announced in advance so employees can plan accordingly. In all instances, clothing and appearance must be neat, clean, not ripped, heavily frayed or worn, and not expose an excessive amount of skin. Employees are allowed to wear jeans clean and free of rips, tears, fraying and not excessively tight or revealing. Employees who need an accommodation associated with a protected status such as religion or disability should speak with the City Administrator to obtain approval to deviate from this policy. : Page 14 Section 2.07 Conflict of Interest and Ethics Policy The credibility of local government rests heavily upon the confidence which citizens have in public officials and employees to render fair and impartial services to all citizens without regard to personal interest and/or political influence. Employees are prohibited from engaging in any activity, either directly or through an immediate family member, or other person acting on their behalf, which will conflict, or may reasonably be viewed as conflicting with the employees' obligations and responsibilities to the City. An employee shall not use the City's name, information, or goodwill for personal gain. Employees shall disclose to the Department Head any personal financial interest in the buying or selling of goods or service for the City of Hugo. Purchase orders, contracts or service agreements shall not be given to an employee of the City or to a partnership or corporation in which an employee is a major stockholder or principal unless it conforms with MN State Statute 471.87, 88, & 89. Employees shall not use their authority or City position for the purpose of personal financial gain from any holdings in the City of Hugo bonds or notes. No employee shall enter into a relationship with a vendor where the employee's actions are, or could reasonably be viewed as, not in the best interests of the City. Any official or employee engaging in any activity involving either an actual or potential conflict of interest or having knowledge of such activity by another official or employee shall promptly report the activity to the City Administrator, or if such activity be by the City Administrator, to the Mayor. The City Administrator or Mayor shall investigate the matter and make a determination as to whether or not an actual or potential conflict exists. If the City Administrator or Mayor determines a conflict exists, it shall be presumed that the continuation of the practice would be injurious to the effectiveness of the official or employee in carrying out his/her duties and responsibilities. In such cases the official or employee shall immediately terminate the conflicting activity or be subject to termination of employment or removal from office. No elected official shall require, either directly or indirectly, any employees of the City to campaign on his/her behalf as a condition to employment. No employees shall use City time or resources in promoting or advocating the election of any individual or campaign cause. Nothing in this policy is intended to violate, supersede, or conflict with any applicable state or federal law regarding conflicts of interest in public employment or disclosure requirements. Any employee(s) that removes equipment, including, but not limited to, tools, fans, ladders, or generators from the City Hall or the Hugo Fire Station, including equipment from trucks, ambulance, or offices, without express permission will be subjected to disciplinary action, up to and including termination. Section 2.08 Political Activity : Page 15 City employees have the right to express their views and to pursue legitimate involvement in the political system outside of work time. Any employee who becomes a candidate for federal, state or municipal elective office, or assumes a federal, state, or municipal elective office, is expected to properly fulfill their normal duties during such candidacy and while holding such office and may be disciplined for failure to do so. An employee holding such office will be permitted time off from regular employment to attend meetings required by reason of the public office. Such time off may be without pay, by using appropriate paid leave, or made up with other hours, as agreed between the employee and the department director. Any employee whose principal employment in the City is in connection with an activity which is funded in whole or in part by the United States or a federal agency is also subject to the restrictions and penalties of the Federal Hatch Act (5 U.S.C. § 1501-1508). Political activity should not impair objectivity or the perception of objectivity in carrying out City work. City employees cannot use their official authority or influence through their employment with the City to compel a person to apply for membership in or become a member of a political organization, or to compel a person to pay or promise to pay a political contribution, or to compel a person to take part in political activity. While at work, City employees must be politically neutral in the performance of their job duties and cannot engage in political activity while at work, on City property, or by using City resources (such as City branded clothing or uniforms, photos, ID badges, nametags, or using the City’s email system or technology). Furthermore, employees should not use their City job title in conjunction with any political work or endorsements. Section 2.09 Falsification of Records Any employee who makes false statements or commits, or attempts to commit fraud in an effort to prevent the impartial application of these policies, will be subject to immediate disciplinary action up to and including termination and potential criminal prosecution. Section 2.10 Smoking and Vaping The City of Hugo observes and supports the Minnesota Clean Indoor Air Act. All City buildings and vehicles, in their entirety, shall be designated as smoke free. Smoking is defined as inhaling, exhaling, burning, or carrying any lighted or heated cigar, cigarette, pipe, or any other lighted or heated product containing, made, or derived from nicotine, tobacco, marijuana, or any other plant intended for inhalation. For purposes of this policy, vaping or the use of electronic delivery devices that aerosolize, vaporize, or otherwise simulate smoking is also prohibited. Smoking or vaping in any form is prohibited while on duty. ARTICLE 3 EMPLOYEE RECRUITMENT & SELECTION Section 3.01 Scope : Page 16 Every appointment to a municipal service shall be made by the Council on the basis of merit and fitness for the position, with the exception of on-call firefighters. On-call firefighters shall be appointed by the City Council based on required testing results and recommendations from the Fire Chief. Such merit and fitness shall be ascertained by written, oral, or other examinations designed to evaluate the ability of a candidate to discharge the positions for which they are being considered. Investigations of background, character, education, experience or physical fitness may also be required to determine qualifications for the position. Section 3.02 Features of the Recruitment System The City Administrator or designee will determine if a vacancy will be filled through an open recruitment or by promotion, transfer, or some other method. This determination will be made on a case-by-case basis. The majority of position vacancies will be filled through an open recruitment process. Application for employment will generally be made online or by application forms provided by the City. Other materials in lieu of a formal application may be accepted in certain recruitment situations as determined by the City Administrator or designee. Supplemental questionnaires may be required in certain situations. All candidates must complete and submit the required application materials by the posted deadline, in order to be considered for the position. The deadline for application may be extended by the City Administrator. Unsolicited applications will be kept on file for one year. Position vacancies may be filled on an “acting” basis as needed. The City Council will approve all acting appointments. Pay rate adjustments, if any, will be determined by the City Council. Section 3.03 Basic Requirements and Selection The basic recruitment and selection policies of the City are to take whatever measures necessary to seek out and to encourage properly qualified individuals to apply for positions of City service and to provide assurance that the best qualified applicants are properly inducted into municipal service. Competition for positions shall be open to all applicants who meet the qualifications established for the class of position for which application is made. No person shall in any way be favored or discriminated against because of race, color, creed, age, marital status, sex, political opinion or affiliation, disability, sexual orientation, or welfare assistance status. a. Each employee, as a condition of employment, will be required to participate in drug testing as outlined in Section 3.06. b. Prior to hiring any person for a position that requires the operation of a motor vehicle, or transfer of an employee to a position that requires the operation of a motor vehicle, Department Heads shall have the Washington County Sheriff’s Office (WCSO) conduct a check on the applicant’s driving record. An applicant found to have multiple driving : Page 17 offences or two or more driving under the influence of alcohol or drug offenses in the previous 60 calendar months, may not be hired or transferred into the position. c. City positions that require commercial motor vehicle driving will be subject to DOT pre- employment drug and alcohol testing rules and restrictions and subject to random testing. See Appendix A - Drug and Alcohol Testing Policy d. The City Council may require that an employee live within a specific area or within a determined response time to their place of work, if such requirement is reasonably related to the duties of the employee. e. Favoritism will not be shown to any person with respect to hiring, tenure, compensation, and terms of employment, assignments, promotion, or privileges of employment based on their kinship or nonprofessional relationship with another employee of the City. f. No employee shall appoint, employ or participate in a hiring decision involving any person within his/her immediate family. City employees shall not directly supervise an immediate family member. Immediate family members shall not be employed in the supervisory- subordinate relationship even if it results from marriage after the employment relation was formed. All employees shall refrain from intervening in any employment matter involving an immediate family member and shall refrain from involvement in any employment matter which may be viewed as a conflict of interest. g. Consideration for the appointment of veterans will be provided as required by M.S. 197.46 to 197.48. Section 3.04 Additional Firefighter Requirements a. To be eligible for a firefighter position, all fire department personnel must meet the following requirements: • Be 18 years of age or over. • Be a high school graduate or equivalent. • Hold a valid State of Minnesota driver’s license. • Have a primary residence within an eight-minute response time of the fire station. • Be able bodied and fit for duty. b. New Applicant Requirements • Complete the application for employment and an Authorization for Release of Information form. • Successfully complete and pass the background check, physical exam and drug and alcohol screening. • Pass a criminal and driving record check. • Pass Firefighter Physical Fitness Test. • Pass medical exam provided by the Fire Department. • Pass personal evaluation provided by Fire Department : Page 18 c. Firefighter Response Requirements: • Firefighters who join the Hugo Fire Department must be able to respond to the Hugo fire station within eight minutes under normal driving conditions while obeying all traffic laws. • The Fire Chief has the right to remove an employee from the department if he or she moves outside of the eight-minute response time. d. Firefighter Physical Standards. • Firefighters are required to meet standards of physical ability to effectively perform firefighter duties. • Firefighters must pass the Ability Test and Oral Interview to become a firefighter. Section 3.05 Pre-Employment Medical Exams The City Administrator or designee may determine a pre-employment medical examination, which may include a psychological evaluation, is necessary to determine fitness to perform the essential functions of any City position. Where a medical examination is required, an offer of employment is contingent upon successful completion of the medical exam. When a pre-employment medical exam is required, it will be required of all candidates who are offered employment for a given job class. The offer of employment will be contingent upon successful completion of the medical exam, and candidates will not be asked to complete the required medical examination until a conditional offer of employment is made. Information obtained from the medical exam will be treated as confidential medical records. When required, the medical exam will be conducted by a licensed physician designated by the City with the cost of the exam paid by the City. (Psychological/psychiatric exams will be conducted by a licensed psychologist or psychiatrist). The physician will notify the City Administrator or designee a candidate either is or isn’t medically able to perform the essential functions of the job, with or without accommodations, and whether the candidate passed a drug and/or alcohol test, if applicable. If the candidate requires accommodation to perform one or more of the essential functions of the job, the City Administrator or designee will confer with the physician and candidate regarding reasonable and acceptable accommodations. If a candidate is rejected for employment based on the results of the medical exam, they will be notified of this determination. Section 3.06 Pre-Employment Drug Testing. The City may require that any applicant who has received conditional offers of employment undergo drug and alcohol testing. The City will not request or require a job applicant to undergo cannabis testing related to “lawful consumable products” pursuant to Minn. Stat. § 181.938, including alcohol, cannabis, lower-potency hemp edibles, and hemp-derived consumer products. A failure of the drug test, a refusal to take the test, or failure to meet other conditions of the offer : Page 19 will result in a withdrawal of the offer of employment even if the applicant’s probationary employment has begun. A negative or positive dilute test result, following a second collection, which has been confirmed, will also result in immediate withdrawal of an offer of employment to an applicant. If the offer of conditional employment is subsequently withdrawn, the City will notify the applicant of the reason for the withdrawal. Section 3.07 Selection Process The selection process will be a cooperative effort between the City Administrator or designee and the hiring supervisor, subject to final hiring approval of the City Council. Any, all, or none of the candidates may be interviewed. The process for hiring seasonal and temporary employees may be delegated to the appropriate supervisor with each hire subject to final City Council approval. Except where prohibited by law, seasonal and temporary employees may be terminated by the supervisor at any time, with the consent from the City Administrator. The City has the right to make the final hiring decision based on qualifications, abilities, experience and City of Hugo needs. Section 3.08 Background Checks All finalists for employment with the City will be subject to a background check to confirm information submitted as part of application materials and to assist in determining the candidate’s suitability for the position. Except where already defined by state law, the City Administrator will determine the level of background check to be conducted based on the position being filled. Section 3.09 Training/Probationary Period for Full-Time and Part-Time Employees All appointments for regular, full-time and part-time employees are subject to a six-month training and evaluation period. If during the first 180 days of service in a position, a person has not demonstrated an acceptable level of ability, aptitude, and performance for the position assigned, they will be removed from service or have the probationary period extended for specific reasons. Department Heads will recommend to the City Council whether to retain an employee prior to the end of the employee’s training and evaluation period or recommend extension of the probationary period. A new employee remains subject to probationary status until the City Council removes the probationary status. Nothing within this provision alters the status of the “at-will” relationship between the employee and the City of Hugo during the probationary period. As such, the employee may be terminated at any time, for any lawful reason, at any time during his/her employment with the City, including during the probationary period. Section 3.10 Training/Probationary Period for Firefighters : Page 20 a. Firefighter Probationary Period Every employee hired to the Department shall serve up to 24-month probationary period, during which time the Department’s leadership will evaluate his or her ability, motivation and performance as a firefighter. The probationary period shall begin on the day the employee was appointed by the City Council and continue for 24 months. A new employee remains subject to probationary status until City Council’s approval of the Fire Chief’s written recommendation, after the employee has completed the probationary period. In making this determination the Chief shall consider the following: • Attendance and completion of Firefighter Orientation • Passing of an approved NFPA 1001 program and passing a certification test • Passing of the EMR course and passing of the State Certification Test • Familiarity with Department policies and equipment • An acceptable performance evaluation At the recommendation of the Fire Chief, the length of the probationary period may be reduced based upon an employee’s qualifications as listed above. A probationary period will not be shorter than 12 months. If the Chief decides a firefighter has not successfully met all requirements, the Chief may request Council approval to either extend the probationary period or to remove the employee from the Department. The Council shall consider the Chief’s recommendation and make a determination on the employee’s continued service. b. Fire Fighter Training Bonus: With the successful completion of the probationary period, an employee becomes eligible for a training bonus. Training bonuses are paid in lieu of paying the firefighter for time spent in course studies. After the probationary period determined by the Fire Chief, a firefighter may receive their bonus with the completion of the following courses: NFPA 1001 Course and the EMR Course, including certification tests. The bonus will be in the amount established in the salary resolution and will only be rewarded with the successful completion of the probationary period and the courses listed. Firefighters that are hired with some or all the required training, the City will prorate the training bonus for the required training class and certifications attended. Prorating will be NFPA 1001 courses equaling two thirds, EMR equaling the remaining one third of the bonus. ARTICLE 4 ORGANIZATION Section 4.01 Job Descriptions : Page 21 The City will maintain job descriptions for each regular position. New positions will be developed as needed but must be approved by the City Council prior to the position being filled. A job description is prepared for each position within the City. Each job description will include position title, department, supervisor’s title, FLSA status (exempt or non-exempt), job overview, essential functions of the position, minimum requirements, desirable education and experience, working conditions, and supervisory responsibilities (if any). Prior to posting a vacant position the existing job description is reviewed by the City Administrator or designee and the hiring supervisor to ensure the job description is an accurate reflection of the position and the stated job qualifications do not present artificial barriers to employment. A current job description is provided to each new employee. Supervisors are responsible for revising job descriptions as necessary to ensure the position’s duties and responsibilities are accurately reflected. All revisions are reviewed and must be approved by the City Administrator. Section 4.02 Assigning and Scheduling Work Assignment of work duties and scheduling work is the responsibility of the supervisor subject to the approval of the City Administrator. Assignment of job titles, establishment of minimum qualifications, and the maintenance of job descriptions and related records is the responsibility of the City Administrator. Section 4.03 Layoff In the event it becomes necessary to reduce personnel, temporary employees and those serving a probationary period in affected job classes will be terminated from employment with the City before other employees in those job classes. Within these groups, the selection of employees to be retained will be based on merit and ability as determined by the City Administrator, subject to approval of the City Council. When all other considerations are equal, the principle of seniority will apply in layoffs and recall from layoffs. ARTICLE 5 HOURS OF WORK Section 5.01 Work Hours The appropriate Department Head, with the approval of the City Administrator, shall establish work schedules for personnel. At the sole discretion of the Public Works Director, the regular Monday-Friday working days for some or all the public works staff may be altered during or around the period of April 1 through September 30, so that the work week consists of four (4) 10-hour days rather than five 8-hour days worked Monday through Friday. : Page 22 Section 5.02 Core Hours To ensure employee availability and accountability to the public the City serves, all full-time employees (exempt and non-exempt), with the exception of Public Works employees, are to be at work and available to the public and co-workers during the hours of 8 a.m. to 4:30 p.m., Monday through Friday, unless away from the work site for a work-related activity or on approved leave. The core hours for Public Works employees are 6:30 a.m. and 3:00 p.m. Monday through Friday. Public Works employees may be authorized to work ten-hour days during the summer months as determined by the Public Works Director. Variations from these hours, if recommended by the Department Head, may be approved by the City Administrator. Section 5.03 Meal Breaks and Rest Periods Where practical, employees shall be allowed a fifteen-minute break period, with pay, during each four hours of work. Break periods shall be scheduled at the discretion of Department Heads. Additionally, employees shall be permitted one-half hour per each six (6) hour shift, without pay, for a meal period. Section 5.04 Adverse Weather Conditions City facilities will generally be open during adverse weather. Due to individual circumstances, each employee will have to evaluate the weather and road conditions in deciding to report to work (or leave early). An employee can use PTO if, by their own decision, they choose not to report to work due to adverse weather conditions; or with Department Head approval, may modify the work schedule or make other reasonable schedule adjustments. Decisions to cancel City functions (special events, recreation programs, etc.) will be made by the respective Department Head or the City Administrator in consultation with the Mayor. ARTICLE 6 COMPENSATION Section 6.01 Compensation All employees of the City, except seasonal and temporary employees, will be compensated according to the salary resolution adopted by the City Council. Unless approved by the Council, employees will not receive any amount from the City in addition to the pay authorized for the positions to which they have been appointed. Expense reimbursement or travel expenses may be authorized in addition to regular pay. Compensation for seasonal and temporary employees will be set by the City Council at the time of hire, or on an annual basis. Under the Minnesota Wage Disclosure Protection Law, employees have the right to tell any person the amount of their own wages. While the Minnesota Government Data Practices Act (Minn. Stat. §13.43), specifically lists an employee’s actual gross salary and salary range as public : Page 23 personnel data, Minnesota law also requires wage disclosure protection rights and remedies to be included in employer personnel handbooks. To that end, and in accordance with Minn. Stat. §181.172, employers may not: • Require nondisclosure by an employee of his or her wages as a condition of employment. • Require an employee to sign a waiver or other document which purports to deny an employee the right to disclose the employee’s wages. • Take any adverse employment action against an employee for disclosing the employee’s own wages or discussing another employee’s wages which have been disclosed voluntarily. • Retaliate against an employee for asserting rights or remedies under Minn. Stat. §181.172, subd. 3. The City cannot retaliate, discipline, penalize, interfere with, or otherwise retaliate or discriminate against an employee for disclosing their own wages. An employee’s remedies under the Wage Disclosure Protection Law are to bring a civil action against the City and/or file a complaint with the Minnesota Department of Labor and Industry at (651) 284-5075 or (800) 342- 5354. Section 6.02 Paychecks Paychecks will not be given to anyone other than the person for whom they were prepared, unless the person has a note signed by the employee authorizing the City to give the other person the check. Checks will be given to the spouse, or another appropriate immediate family member, in the case of a deceased employee. Employees are responsible for notifying the finance director of any change in status, including changes in address, phone number, names of beneficiaries, marital status, etc. Section 6.03 Direct Deposit As provided for in Minnesota law, all employees have the option to participate in direct deposit. Employees are responsible for notifying the City finance director of any change in status, including changes in address, phone number, names of beneficiaries, marital status, etc. Section 6.04 Improper Deduction and Overpayment Policy If an employee believes that an improper deduction or overpayment, or another type of error, has been made, they should immediately contact their supervisor. If the City determines it has made an improper deduction from a paycheck, it will reimburse the employee for the improper amount deducted and take good faith measures to prevent improper deductions from being made in the future. : Page 24 In cases of improper overpayments, employees are required to promptly repay the City in the amount of the overpayment. The employee can write a personal check or authorize a reduction in pay to cover the repayment. The City will not reduce an employee’s pay without written authorization by the employee. Once the overpayment has been recovered in full, the employee’s year-to-date earnings and taxes will be adjusted (so that the year’s Form W-2 is correct) and the paying department will receive the corresponding credit. When an overpayment occurs, the repayment must be made within the same tax year. In the exceptional situation where the overpayment occurs in one tax year and is not discovered until the next year, the overpayment must be repaid in the year it is discovered, but there will be additional steps and paperwork required. Any overpayments not repaid in full within the calendar year of the overpayment are considered “prior year overpayments” and the employee must repay not only for the net amount of the overpayment, but also the federal and state taxes the City has paid on their behalf. The City is able to recover the overpaid Social Security and Medicare taxes. Accordingly, the City will not require the employee to repay those taxes provided the employee provides a written statement that they will not request a refund of the taxes. The overpayment amount will remain taxable in the year of the overpayment since the employee had access to the funds. The employee is not entitled to file an amended tax return for the year but may be entitled to a deduction or credit with respect to the repayment in the year of repayment. Employees should contact their tax advisors for additional information. Section 6.05 Time Reporting Full-time, non-exempt employees are expected to work the number of hours per week as established for their position. In most cases, this will be 40 hours per workweek. To comply with the provisions of the federal and state Fair Labor Standards Acts, hours worked, and any Personal Time Off and/or compensatory time used by non-exempt employees are to be recorded daily and submitted to payroll on a bi-weekly basis. Each time reporting form must include the signature of the employee and immediate supervisor. Reporting false information on a time sheet may be cause for immediate termination. Section 6.06 Overtime / Compensatory Time The City of Hugo has established this overtime policy to comply with applicable state and federal laws governing accrual and use of overtime. The City Administrator will determine whether each employee is designated as “exempt” or “non-exempt” from earning overtime. In general, employees in executive, administrative, and professional job classes are exempt; all others are non-exempt. : Page 25 The employee’s supervisor must approve overtime hours in advance. An employee who works overtime without prior approval will be subject to disciplinary action. The City’s workweek begins at 12:00 a.m. on Monday and ends at 11:59 p.m. on Sunday. Non-Exempt (Overtime-Eligible) Employees to whom the Fair Labor Standards Act applies shall be compensated at the rate of time-and-one-half for all hours worked over 40 in one workweek. PTO does not count toward “hours worked.” Hours paid for Holiday Leave shall be considered as hours worked to determine overtime. Compensation will take the form of either time-and-one-half pay or compensatory time. Compensatory time is paid time off at the rate of one-and-one-half hours off for each hour of overtime worked. When converting annual pay rates into hourly pay rates for the purpose of computing overtime, the annual rate shall be divided by 2,080 hours. • Regular Full-Time Non-Exempt Employees Regular full-time non-exempt employees in departments other than public works will receive compensatory time for any excess hours, with a cap of 40 hours for accrued compensatory time. At the discretion of the Department Head and based on the employee’s request, overtime may be used to compensate for unusual circumstances. Employees can earn and accrue compensatory time up to this cap. Employees who have reached the cap will be required to take compensatory time before using personal time. The City reserves the right to pay down or pay off, with cash payments, an employee’s accrued compensatory time, regardless of the amount, at the employees’ regular rate of pay. Salaried employees shall not receive pay from the City in excess of their authorized salaries, except as may be approved by the City Administrator. • Public Works Employee Overtime Full-time public works employees will be given the choice to receive overtime (cash payment) or compensatory time (time off) for any excess hours over 40 worked in the week. The employee will record his/her choice on the timesheet. Part-time and seasonal public works employees will receive overtime for any excess hours. Overtime will be earned at a rate of one and one-half times the employee’s regular rate of pay. Compensatory time will be earned at a rate of one and one-half hours for each excess hour. A cap of 120 hours for accrued compensatory time is established. Cash (overtime) payments will be used after an employee has reached the cap. The City reserves the right to pay down or pay off, with cash payments, an employee’s accrued compensatory time, regardless of the amount. An employee may be granted paid overtime in lieu of compensatory time off at the discretion of the Department Head. • Public Works Employee On-Call All regular, full-time public works department employees who are required to be on-call (standby) shall be compensated at a rate set by the City Council annually. Employees responding to a callout outside normal working hours shall receive a minimum of two (2) : Page 26 hours per callout at one and one-half (1.5) times their regular hourly rate of pay except for holidays recognized in Section 10.01 where the employee will receive twice their regular hourly rate. Exempt Employees Exempt employees, other than the City Administrator, may earn additional time off when an extraordinary number of hours are worked during the normal workweek. A threshold of 50 hours is adopted as a guideline. The employee’s normal work schedule, including required meetings, will be considered but will not include consideration for any paid time off, such as vacation, sick leave, personal days, holidays, or the time earned under this policy. Time off will be earned at a ratio of 1:1, to a maximum amount of 120 hours. The employee should actively seek to reduce his/her accrual and is encouraged to take this time off prior to requesting use of Personal Leave. The City Administrator may work with the employee to schedule time off if the accrued amount is not reduced by at least 10 hours during any 3-month period. Time off accrued under this policy does not have any cash value. This is, no cash payment will be available for accrued hours – in lieu of employee actually taking the time off – either during his/her employment with the City or at the time of separation. Rights and Responsibilities Employees are encouraged to use their compensatory time earned as soon as possible. Compensatory time off will be granted within a reasonable period after the employee makes the request provided such use does not unduly disrupt the operations of the employee’s department and the City. The City reserves the right to unilaterally schedule time off for an employee who is nearing or at the statutory cap on accrued compensatory time. Department Heads are responsible for administering this policy for their own employees. Department Heads or supervisors who are responsible for work scheduling should seek to limit the need for compensatory time/overtime within their departments. Adjustments to an employee’s normal work schedule and re-assignment of duties are alternatives that might be considered to control or limit excess hours. Adjustments must be made within the given workweek as opposed to pay period. Employees should also take positive control over their accrued compensatory time and are encouraged to enjoy this earned time off by making timely requests for its use. Records of overtime and compensatory time shall be kept by the Finance Director. ARTICLE 7 PERFORMANCE REVIEWS Section 7.01 Full-Time, Part-Time, and On-Call Firefighter Employee Reviews Performance appraisals are an opportunity for employees, Department Heads, and the City to assess an individual's job performance. The performance appraisal system is designed to: • ensure that quality services are provided to the public at the least possible cost. : Page 27 • motivate and develop employees to their fullest potential. • clarify roles and mutual expectations of Department Heads and employees. • ensure open and ongoing communication between employees at all levels, including feedback from subordinates to Department Heads. Performance appraisal forms will be maintained in the employee's personnel file. An employee's immediate Department Head or immediate supervisor will conduct a performance appraisal on an annual basis or more frequently if prescribed by the City Administrator or the employee's Department Head. The performance appraisal will be used for identifying problem areas in an employee's performance, identifying the need for further training and development, and as a factor in granting performance pay increases and promotions. The performance appraisal will be in writing. Signing of the performance review document by the employee acknowledges the review has been discussed with the supervisor and does not necessarily constitute agreement. Failure to sign the document by the employee will not delay processing. Copies of the performance appraisal will be available to the employee upon request. In addition to annual performance evaluations, employees will be evaluated at any time the employee's Department Head or City Administrator believes it is in the best interest of the employee and/or the City to conduct an evaluation. ARTICLE 8 EMPLOYEE EDUCATION and TRAINING The City promotes staff development as an essential, ongoing function needed to maintain and improve cost effective quality service to residents. The purposes for staff development are to ensure employees develop and maintain the knowledge and skills necessary for effective job performance and to provide employees with an opportunity for job enrichment and mobility. All training expenditures are to follow the Public Purpose Expenditure Guidelines (Appendix B). a. With Department Head approval, the City may provide in-service training time, and reimbursement for expenses, to employees taking short courses of instruction required for their work positions. These include instruction to maintain job required certificates and licenses, gain skills necessary for their work, and enhance productivity. b. The City Council may authorize reimbursement up to the full (100%) cost of tuition for non-graduate degree producing classes taken on the employee’s own time, including GED, CLEP and DANTES testing. To be eligible for reimbursement, approval for the course must be obtained in advance and the employee must satisfactorily complete the class with a grade of “C” (or its equivalent) or higher. This program will generally be limited to non-graduate degree programs related to the employee’s work with the City. c. As a condition of this program, the employee must agree to pay back 100% of the amount reimbursed for the 12-month period preceding the employee’s termination date if the employee voluntarily resigns with the City. : Page 28 d. Attendance at professional seminars, conferences and workshops outside of the Twin Cities metropolitan area require approval of the City Administrator. Generally, these activities will be considered as part of the annual budget process. Section 8.01 Hugo Fire Department Conference Pay Current employees of the Hugo Fire Department shall be compensated for each full day (eight hours) of a recognized Fire or EMS organization sponsored conference attended. Approval must be received from the Fire Chief, or their designee, prior to registering for the conference. The maximum compensation rate for an all-day conference will be approved yearly as part of the salary resolution. Conferences lasting less than eight hours will be prorated by a quarter of a day. Compensation for approved conferences attended will be paid to employee with payroll the month following the conference. This wage does not apply towards college courses attended. Section 8.02 Out of State Travel Attendance at training or conferences out of state is approved only if the training or conference is not available locally. All employee requests for out-of-state travel are reviewed for approval/disapproval by the City Administrator. Out-of-state travel by elected officials must be approved by the Council. a. No reimbursements will be made for attendance at events sponsored by or affiliated with political parties. b. The City may make payments in advance for airfare, lodging and registration if specifically approved by the City Administrator or Council. Otherwise, all payments will be made as reimbursements. c. The City will reimburse for transportation, lodging, meals, registration and incidental costs using the same procedures, limitations, and guidelines outlined in Section 8.03 Section 8.03 Compensation for Travel & Training Time Time spent traveling to and from, as well as time spent attending a training session or conference, will be compensated in accordance with the Federal Fair Labor Standards Act. Employees will be compensated for travel and meals as outlined in Section 9.04 Employee Expense Reimbursement. Travel and other related training expenses will be reimbursed subject to the employee providing necessary receipts and appropriate documentation. Section 8.04 Memberships and Dues The purpose of memberships to various professional organizations must be directly related to the betterment of the services of the City. Upon separation of employment, individual memberships remain with the City and are transferred to another employee by the supervisor. : Page 29 Section 8.05 Internship It is the policy of the City to create and maintain an internship program when it is fiscally feasible to do so, and when the addition of an intern benefits the City by increasing the work capacity and effectiveness of City services. Internship Program The City’s internship program is designed to provide emerging professionals with hands- on experience in local government. Typical internships may include, but are not restricted to, Community Development, Administrative, Engineering, and Building Inspections. Development of specific job duties and internship content are the responsibility of the appropriate Department Head and may change from one internship to the next. At the discretion of the City Administrator and the City Council, persons hired as an intern may work a typical full-time schedule during their term and can receive an hourly wage but are generally not eligible for benefits or overtime pay. Each internship is subject to the demands and approval of the City Council. Internship length may fluctuate as needed but normally will not extend beyond a six-month period. Under special circumstances internships may extend beyond six months; however, extensions are subject to approval by the City Administrator and City Council. ARTICLE 9 BENEFITS Section 9.01 Group Insurance Program Beginning the first of the month following hire, regular, full-time employees of the City may choose to participate in the City’s group health insurance program by paying the employee portion of the insurance premium in the amount established in the salary resolution approved by Council. Regular, full-time employees may elect not to participate in the group insurance program by providing written notice of such a decision to the City’s Finance Director. Where an employee elects to forego group health insurance benefits under this policy and is not benefiting from any City covered insurance plan, the health insurance waiver reimbursement amount established in the salary resolution shall be added to the employee’s regular wages. Section 9.02 Retirement for Full-Time, Part-Time, and Fire Department Employees a. PERA for Full and Part-Time Employees The City participates in the Public Employees Retirement Association (PERA) and PERA for police and fire employees to provide pension benefits for its eligible employees to help plan for a successful and secure retirement. Participation in PERA is mandatory for most employees, and contributions into PERA begin immediately. The City and the employee contribute to PERA each pay period as determined by state law. Most employees are also required to contribute a portion of each paycheck for Social : Page 30 Security and Medicare (the City matches the employee’s Social Security and Medicare withholding for many employees). For information about PERA eligibility and contribution requirements, contact the Finance Department. b. Firefighters Relief Association The retirement program for firefighters is maintained by the Fire Relief Association. Hugo Fire Department employees with ten (10) years of active service are eligible to receive retirement benefits. The Fire Chief shall be responsible for notifying the Relief Association in a timely manner upon notice of retirement of any firefighter. Certification of service credit will be in compliance with State Statute 42A.003. Section 9.03 Worker’s Compensation An employee who is temporarily unable to work due to an injury or illness sustained in the performance of the employee's work with the City may be eligible for Workers' Compensation subject to the provisions of the State of Minnesota Workers' Compensation Law. An employee who becomes eligible to receive Workers' Compensation will retain the total amount of the Workers' Compensation check and may receive the difference between their Workers' Compensation payment and the employee's regular gross salary through the use of accrued Personal Leave and/or Comp Time. The total of the Workers' Compensation check and the accrued Personal Leave and/or Comp Time may not exceed the employee's normal gross pay. Section 9.04 Employee Expense Reimbursement The City of Hugo will reimburse employees for legitimate business expenses incurred in the performance of their duties based on the following guidelines: a. To receive reimbursement, the expense incurred must be of modest cost; directly related and necessary to achieving one of more of the employee’s official duties; approved in advance, wherever possible, by the employee’s Department Head; and represent the most economical alternative available. b. Employees will provide the City Finance Director with an itemized claim, with receipts, within 10 workdays of incurring the expense. The claim will be on a form provided by the Finance Director. The Finance Director will reimburse the employee for approved expenses, by check. c. Travel outside of the Twin Cities Metropolitan Area, commercial transportation, including rental cars, and overnight lodging must be approved in advance by the City Administrator. d. Employees who find it necessary to use their private automobiles for City travel and who do not receive a car allowance will be reimbursed according to the Salary Resolution approved by Council. : Page 31 e. Reimbursement for meals will be made when an employee's duties keep them away from their home and the corporate limits of the City during normal meal hours (0600-1000 for Breakfast, 1100-1600 for lunch, and 1700-2100 for dinner.) Employees shall be reimbursed for the actual cost of meals, excluding alcoholic beverages, up to the amount established in the Salary Resolution approved by Council. f. The City will not reimburse employees for any costs related to family members. g. In no case will City funds be used to pay for, or reimburse, for events sponsored by or affiliated with political parties. h. Personal advances for travel may be issued when approved by the City Administrator. Section 9.05 Clothing Allowances Employees regularly engaged in heavy manual labor, or where it is likely that their clothing will become extensively soiled, torn, ripped, or damaged or a regular basis shall be issued uniform clothing at the City’s expense, in accordance with the following table: Estimated Replacement Period Regular Full- Time Public Works Regular Part- Time Public Works, Seasonal Employees Regular Full- Time Building Inspectors, Building Official Shirt Leased 11 11 Pants, Denim Jean Leased 11 11 T-shirt, short sleeve 1 Year 3 Sweatshirt 2 Years 5 5 Coat/Jacket Insulated 3 years 1 1 Bibs/Coveralls 3 Years 1 Hat, Visor 1 Year 1 1 Rain Suit 3 Years 1 1 a. Clothing styles, colors, materials, and vendors shall be selected by the City. Shirts and jackets shall be monogrammed with the City’s name and/or logo over left pocket. The employee’s first name shall be embroidered over the right pocket on clothing issued to regular, full-time employees. b. All clothing issued by the City shall remain property of the City and be returned to the City upon termination of employment. Employees shall keep issued clothing in clean and serviceable condition. Leased clothing will be laundered weekly. Where issued : Page 32 clothing becomes damaged or worn beyond reasonable repair, the City shall issue replacement clothing on a direct exchange basis. c. Employees shall have in their possession at all times all items of clothing issued by the City that has not been turned in for replacement or disposal. If any item of clothing issued by the City is damaged, other than from reasonable wear and tear, or lost, the employee shall purchase the like from the City. d. In addition to the basic clothing issues and in support of the City’s Safety Policy to reduce injuries, all regular, full-time public works employees, Senior Engineering Technician, and building inspectors shall receive an annual reimbursement not to exceed $230.00 (reviewed annually) to purchase work boots adequate to serve the safety needs of their position. Such boots may be purchased at the discretion of the employee and are the property of the employee. Boots shall provide protection, coverage, and support for the foot and ankle area. e. Employees issued clothing under this policy shall wear such clothing at all times they are actively engaged in work for the City. Uniforms, and uniform items, may not be worn outside of work periods, but may be worn for reasonable periods of time while commuting to and from work. f. The City shall issue safety clothing and equipment to employees on an as-needed basis, including work gloves, eye and ear protection, safety vests, hard hats, and other appropriate safety equipment. g. The Public Works Director is responsible for ordering, storing, issuing, and accounting for clothing provided under this policy. h. Public Works employees wishing to opt out of the “Pants, Denim Jeans” lease option may, in leu of leased items, receive a reimbursement for the purchase of pants/jeans. This reimbursement shall be considered once per year and shall only cover the cost of such pants/jeans. Reimbursement for laundry service or other costs related to the maintenance and repair of pants/jeans shall not be covered by the City. Public Works employees wishing to make a change to either option shall do so in the month of January and shall not receive leased jeans/pants and reimbursed jeans/pants in the same calendar year. The reimbursement amount shall be set at $200 and reviewed annually. Section 9.06 Employee and Volunteer Recognition a. Employee and Volunteer Recognition Program Minnesota statute 15.46, states a City may establish and operate a program of preventive health and employee recognition services for its employees and may provide necessary staff, equipment, and facilities and may expend funds as necessary to achieve the objectives of the program. The City of Hugo considers an employee recognition program as “additional compensation” for work performed by employees but is entirely dependent on receiving funding from year-to-year. An annual employee recognition event may be held to recognize : Page 33 the public service of City staff. An annual volunteer recognition event may be held in appreciation of City committees, commissions and boards. The event must be preapproved by the City Council. The City Council will designate an amount in its annual budget to be for employee and volunteer recognition and appreciation events. The objectives of the program are: • to increase morale and employee motivation; • to encourage loyalty and long-term retention of employees; and • to celebrate the accomplishments and demonstrate the appreciation of the volunteers and employees of the City of Hugo for the public service provided by all. b. Annual Employee Meeting The City Administrator, or designee, is authorized to host an annual employee meeting. The meeting may include activities such as a picnic, breakfast, or lunch provided to all full-time employee, and employees will be recognized for their achievements, contributions to the City, and years of service. Years of service recognition will be given to regular full employees who have reached a milestone anniversary of their work in five-year increments. Length of service awards will go to all full-time employees based upon continuous service with the City from the employee’s initial start date. Awards will be in the form of a gift certificate from a Hugo -based business or a gift item related to the City or incorporating a City of Hugo design element. Awards will be given to employees who have completed the specific year of service listed below by the date of the recognition event. During the initial start-up of the program, the City will recognize existing full-time employees with the 5-year milestone that they most recently surpassed. Years of Service Awards are as follows: • 5 years: up to $25.00 • 10 years: up to $40.00 • 15 years: up to $50.00 • 20 years: up to $60.00 • 25 years: up to $70.00 • 30 years: up to $80.00 • 35+: up to $90.00 c. Annual Volunteer Appreciation Meeting The City Administrator, or designee, is authorized to host an annual volunteer event for the purpose of expressing appreciation and acknowledgement of contributions and accomplishments made by commissioners, boards, and committee volunteers. The effort and talents of the volunteers advance the goals and objectives of the City. This policy recognizes their contributions and aids in attracting and retaining volunteers and employees. : Page 34 The event will provide food and beverages for those invited to attend the event. Commission, board, and committee members will be recognized for exceptional years of service, and items might include a plaque, certificates of appreciation, Hugo branded apparel, or memorabilia. d. Employee retirement recognition will be given to employees when they retire or depart from the City in good standing by presenting awards based on their total number of years served. The employee retirement program will recognize all benefit-earning regular full-time employees. The employee shall be awarded as follows: • 5 to 9 years: Framed certificate of appreciation, or comparable alternative, from the Mayor and City Council. • 10 to 19 years: Personalized certificate mounted on a plaque, or comparable alternative, in appreciation of hard work and dedication presented by the Mayor and City Council. • 20 years +: Plaque, or comparable alternative, and resolution presented by the Mayor and City Council. ARTICLE 10 HOLIDAYS City offices and activities shall be closed on the days listed below in observance of holidays, except where necessary to meet work requirements. Regular full-time employees in good standing with the City shall receive eight hours of regular pay for each observed holiday and shall be credited with eight hours work for the computation of overtime requirements. Temporary and part-time employees shall not receive pay or overtime credit for these days. Section 10.01 Observed Holidays The following holidays shall be observed by the City: ▪ New Years Day (January 1st, or as observed) ▪ Martin Luther King’s Birthday (as observed) ▪ Presidents Day (as observed) ▪ Memorial Day (last Monday in May) ▪ Juneteenth (as Observed) ▪ Independence Day (July 4th, or as observed) ▪ Labor Day (first Monday in September) ▪ Veteran’s Day (as observed) ▪ Thanksgiving Day (fourth Thursday in November) ▪ Friday after Thanksgiving ▪ Christmas Day (December 25th, or as observed) : Page 35 a. In addition to the 11 holidays, each regular, full-time employee is allowed one day of their choosing as a personal holiday with the same benefits as a regular holiday. Taking a personal holiday for the sole purpose of accruing overtime benefits is not allowed. Employees receiving this benefit must use it within the same calendar year in which it is accrued, unless otherwise approved by the City Administrator. b. Regular full-time employees who, by the nature of their duties or departmental need, are required to work on any of the actual day of a holiday referenced above, shall receive Compensatory Time at double the hours worked. Public Works employees have the option to receive twice their hourly pay for hours worked on a holiday instead of Compensatory Time. c. Department Heads will, in so far as practicable, develop work schedules to allow employees to observe religious holidays in accordance with the tenets of their faith. d. Any employee on a leave of absence not receiving regular pay from the City during the two week pay period when the holiday occurs will not be eligible for holiday pay. Employees who are working reduced hours due to a leave of absence during the week will receive holiday pay on a prorated basis. Section 10.02 Firefighter Emergency Call Holiday Coverage The City will pay time and one- half for all calls that occur on holidays referenced above, when the call occurs on the actual day of holiday. ARTICLE 11 LEAVES OF ABSENCE Section 11.01 Personal Leave for Full-Time Regular Employees Personal Leave Benefit provides for paid time off granted to all regular, full-time employees of the City to maintain their physical and emotional well-being. These hours provide employees with paid time off that may be used for vacation, illness, or any personal reason. Personal Leave is designed to support work-life balance while ensuring operational needs are met. Employees are encouraged to take Personal Leave in the year eligible but are authorized to carry over and accumulate Personal Leave. Full-time employees in good standing may carry over Personal Leave from year to year, but the total amount paid at time of separation of employment shall not exceed 600 hours. a. All regular, full-time employees shall be credited with Personal Leave every two weeks. b. New employees receive 72 hours starting balance (employee repays if leave has been used and employee resigns within first year and hasn’t worked enough hours for accrual payback) with remaining 72 hours to accrue through the first year of employment. : Page 36 c. An employee may not carry over more than 600 hours of Personal Leave from one year to the next unless a written request has been submitted to and approved by the City Administrator prior to December 15 of each year. Such a waiver may be considered in the event of a special circumstance. d. An employee’s anniversary date will be used to determine an employee’s duration of employment. Leave will be credited according to the duration of employment on the last day of the pay period as follows: e. No Personal Leave shall be credited to an employee for periods when the employee has been on a lay-off or leave of absence without pay. f. Employees who are rehired after terminating City employment will not receive credit for their prior service unless specifically negotiated at the time of hire. g. An employee will not earn any Personal Leave for any pay period unless they are employed by the City on the last scheduled workday of the pay period. Further, Personal Leave will stop accruing as of the effective date of termination. h. An employee working reduced hours will have their Personal Leave prorated for time worked during that pay period. i. Personal Leave cannot be converted into cash payments except as outlined in Section 14- Separation of Service. Depending upon an employee’s situation, more than one form of leave may apply during the same period of time (e.g., the Family and Medical Leave Act is likely to apply during a workers’ compensation absence). An employee will need to meet the requirements of each form of leave separately. Leave requests will be evaluated on a case-by-case basis. Except as otherwise stated, all paid time off, taken under any of the City’s leave programs, must be taken consecutively, with no intervening unpaid leave. The City will provide employees with time away from work as required by state or federal statutes, if there are requirements for such time off that are not described in the personnel policies. Personal Leave hours may be used under the following guidelines. Duration of Employment Hours earned Annually Hours earned biweekly 0 - 1 year 144 5.54 after six months Over 1 year – 5 years 144 5.54 Over 5 years – 10 years 184 7.08 Over 10 years to 15 years 208 8.00 Over 15 years 240 9.23 : Page 37 a. Employees are encouraged to use Compensatory hours prior to hours earned as a Personal Leave Benefit. b. Personal Leave may be taken in increments as small as 0.25 hours. c. Personal Leave for periods of up to two weeks may be taken with the approval of the employee’s supervisor. Longer periods of Personal Leave require the approval of the City Administrator. d. In cases involving the health or safety of a person, advance approval is not required, but notification should be provided as soon as possible. e. Personal Leave must be approved in advance by the employee’s supervisor, except in emergencies where the health or safety of a person is at risk. f. Personal Leave is for the exclusive use of the employee who accrued it and cannot be transferred to another employee. g. Personal Leave may be used for any unpaid leave described in this Article. Section 11.02 Earned Sick and Safe Time (ESST) Leave Effective January 1, 2024, Sick and Safe Time is paid leave employers must provide to employees in Minnesota that can be used for certain reasons as stated in Section 2.0 (b). All employees working at least 80 hours in a year, excluding paid on-call firefighters, are eligible. At a minimum, an employee needs to be granted one hour of ESST for every 30 hours worked to a maximum of 48 hours of ESST per year. For the purposes of this policy, a year is a calendar year – January 1 to December 31. The hourly rate of ESST is the same hourly rate an employee earns from employment with the City. See ESST Policy (Appendix C) Section 11.03 Family Medical Leave Act (FMLA) The Family and Medical Leave Act provides certain employees with up to 12 weeks of unpaid, job- and benefit-protected leave per year. Leave for military family leave may be taken for up to 26 weeks in a 12-month period. FMLA requires that their group health benefits be maintained during the leave. FMLA is designed to help employees balance their work and family responsibilities by allowing them to take reasonable unpaid leave for certain family and medical reasons. Please see FMLA Policy (Appendix D) for more information. Section 11.04 Minnesota Paid Leave Policy The City provides time off to eligible employees who qualify for Minnesota Paid Leave (MNPL) benefits under Minnesota law. The City of Hugo is a participant in the State of Minnesota’s Paid Leave program. Please see MNPL Policy (Appendix E) Section 11.05 Military Leave : Page 38 Every employee to whom Minn. Stat. 192.26 or 192.261 or U.S.C.A title 38, section 2021 applies is entitled to the benefits those sections describe, subject to the conditions in the law. Section 11.06 Military Leave for Family Members The City will not discharge from employment or take adverse employment action against an employee because an immediate family member is in the military forces of the United States or Minnesota. Nor will the City discharge from employment or take adverse employment action against an employee because they attend departure or homecoming ceremonies for deploying or returning personnel, family training or readiness events or events held as part of official military reintegration programs. Employees may use Personal Leave Time and/or Comp Time if they choose to do so. Unless the leave would unduly disrupt the operations of the City, employees whose immediate family member, as a member of the United States armed forces has been ordered into active service in support of a war or other national emergency, will be granted an unpaid leave of absence, not to exceed one day’s duration in any calendar year, to attend a send-off or homecoming ceremony for the mobilized service member. Section 11.07 Military Leave for Family Member Injured or Killed in Active Service Employees will be granted up to ten working days of unpaid leave whose immediate family member (defined as a person’s parent, child, grandparents, siblings or spouse) is a member of the United States armed forces who has been injured or killed while engaged in active service. The 10 days may be reduced if an employee elects to use appropriate accrued Personal Leave Time and/or Comp Time. Section 11.08 Civil Air Patrol The City will grant employees an unpaid leave of absence for time spent serving as a member of the Civil Air Patrol upon request and authority of the State or any of its political subdivisions, unless the absence would unduly disrupt the operations of the City. Employees may choose to use Personal Leave Time and/or Comp Time leave while on Civil Air Patrol Leave but are not required to do so. Section 11.09 Jury Duty Regular full-time and part-time employees will be granted paid leaves of absence for required jury duty. Such employees will be required to turn over any compensation they receive for jury duty, minus mileage reimbursement, to the City in order to receive their regular wages for the period. Time spent on jury duty will not be counted as time worked in computing overtime. : Page 39 Employees excused or released from jury duty during their regular working hours will report to their regular work duties as soon as reasonably possible or will take accrued Personal Leave Time and/or Comp Time to make up the difference. Employees are required to notify their supervisor as soon as possible after receiving notice to report for jury duty. The employee will be responsible for ensuring that a report of time spent on jury duty and pay form is completed by the court clerk so the City will be able to determine the amount of compensation due for the period involved. Section 11.10 Victim or Witness Leave An employer must allow unpaid leave to a victim or witness, who is subpoenaed or requested by the prosecutor to attend court for the purpose of giving testimony to attend criminal proceedings related to the victim’s case. Additionally, a victim of a violent crime, as well as the victim’s spouse or immediate family member (immediate family member includes parent, spouse, child or sibling of the employee) may have reasonable time off from work to attend criminal proceedings related to the victim’s case. An employee must give a 48 hour advance notice to the City of their need to be absent unless it is impracticable, or an emergency prevents them from doing so. The City may request verification that supports the employee’s reason for being absent from the workplace. Section 11.11 Bereavement Leave Full-time employees may be granted unpaid leave for a maximum of four working days for bereavement leave in the event of death in the employee's immediate family. Employees may choose to use Personal Leave Time and/or Comp Time and/or ESST leave hours for this absence but are not required to do so. Additional time off for funeral leave may be granted by the City Administrator for unusual and extenuating circumstances and shall be charged to the employee’s accumulated Personal Leave Time and/or Comp Time Section 11.12 Job Related Injury or Illness All employees are required to report any job-related illnesses or injuries to their supervisor immediately (no matter how minor). If a supervisor is not available and the nature of injury or illness requires immediate treatment, the employee is to go to the nearest available medical facility for treatment and, as soon as possible, notify their supervisor of the action taken. In the case of a serious emergency, 911 should be called. If the injury is not of an emergency nature, but requires medical attention, the employee will report it to the supervisor and make arrangements for a medical appointment. Workers’ compensation benefits and procedures to return to work will be applied according to applicable state and federal laws. : Page 40 Section 11.13 Pregnancy and Parenting Leave a. Overview & Eligibility All employees are entitled to take an unpaid pregnancy and/or parenting leave of absence under the Minnesota Women’s Economic Security Act (WESA). Female employees for prenatal care, or incapacity due to pregnancy, childbirth, or related health conditions as well as a biological or adoptive parent in conjunction with the birth or adoption of a child, are eligible for up to 12 weeks of unpaid leave. Any paid or unpaid leave taken for prenatal care medical appointments will not count toward the 12-week leave. Additionally, leave under this section must begin within twelve months of the birth or adoption of the child. In the case where the child must remain in the hospital longer than the mother, the leave must begin within 12 months after the child leaves the hospital. Employees should provide reasonable notice, which is at least 30 days. If the leave must be taken in less than three days, the employee should give as much notice as practicable. b. Interaction with Other Laws and Paid Leave Leave under this section runs concurrently with FMLA when the leave is for the same purpose. Additionally, employees may choose, but are not required, to use any accrued vacation leave or Sick Leave/Earned Sick and Safe Time leave during this leave. When the employee is also receiving MN Paid Leave benefits, the combined weekly sum of MNPL benefits and any City-provided paid leave benefits cannot exceed your Individual Average Weekly Wage (IAWW). For more information, contact the Finance Department. c. Job Reinstatement The employee is entitled to return to work in the same position and at the same rate of pay the employee was receiving prior to commencement of the leave. Group insurance coverage, including any employer contributions toward the benefits, will continue while the employee is on leave pursuant to the Pregnancy and Parenting Leave Act, provided the employee continues to pay any employee share of the cost of the benefits. The City will inform employees of their parental leave rights at the time of hire and when an employee makes an inquiry about or requests parental leave. An employer shall not discharge, discipline, penalize, interfere with, or otherwise retaliate or discriminate against an employee for asserting parental leave rights or remedies. Section 11.14 Reasonable Accommodations Relating to Pregnancy : Page 41 The City will attempt to provide a female employee who requests reasonable accommodation with the following accommodations for her health conditions related to her pregnancy or childbirth without advice of a licensed health care provider or certified doula: • More frequent or longer restroom, food, and water breaks. • Seating; and/or limits on lifting over 20 pounds Additionally, an employer must provide reasonable accommodations, including, but not limited to, temporary leaves of absence, modification in work schedule or job assignments, seating, more frequent or longer break periods and limits to heavy lifting to an employee for health conditions related to pregnancy or childbirth upon request, with the advice of a licensed health care provider or certified doula, unless the employer demonstrates the accommodation would impose an undue hardship on the operation of the employer's business. In accordance with state law, no employee is required to take a leave of absence for a pregnancy nor accept a pregnancy accommodation. An employer shall not discharge, discipline, penalize, interfere with, or otherwise retaliate or discriminate against an employee for asserting reasonable accommodations pregnancy rights or remedies. Section 11.15 Reasonable Work Time for Nursing and Lactating Employees Nursing mothers and lactating employees will be provided with reasonable paid break times (which may run concurrently with already provided break times) to express milk. The City will provide a clean, private and secure room (other than a bathroom) as close as possible to the employee’s work area that is shielded from view and free from intrusion from coworkers and the public and includes access to an electrical outlet, where the nursing mother can express milk in private. An employer shall not discharge, discipline, penalize, interfere with, or otherwise retaliate or discriminate against an employee for asserting nursing rights or remedies. Section 11.16 Adoptive Parents Adoptive parents will be given the same opportunities for leave as biological parents (see provisions for Parenting Leave). The leave must be for the purpose of arranging the child’s placement or caring for the child after placement. Such leave must begin before or at the time of the child’s placement in the adoptive home. Section 11.17 Administrative Leave : Page 42 Under special circumstances, an employee may be placed on administrative leave pending the outcome of an internal or external investigation. The leave may be paid or unpaid, depending on the circumstances, as determined by the City Administrator with the approval of the City Council. Section 11.18 School Conference Leave Any employee may take unpaid leave for up to a total of sixteen hours during any 12-month period to attend school conferences or classroom activities related to the employee’s child (under 18 or under 20 and still attending secondary school), provided the conference or classroom activities cannot be scheduled during non-work hours. When the leave cannot be scheduled during non-work hours and the need for the leave is foreseeable, the employee must provide reasonable prior notice of the leave and make a reasonable effort to schedule the leave so as not to disrupt unduly the operations of the City. Employees may choose to use Personal Leave Time and/or Comp Time leave hours for this absence but are not required to do so. 30 Section 11.19 Bone Marrow/Organ Donation Employees working an average of 20 or more hours per week may take paid leave, not to exceed 40 hours, unless agreed to by the City, to undergo medical procedures to donate bone marrow or an organ. The 40 hours is over and above the amount of accrued time the employee has earned. The City may require a physician’s verification of the purpose and length of the leave requested to donate bone marrow or an organ. If there is a medical determination that the employee does not qualify as a bone marrow or organ donor, the paid leave of absence granted to the employee prior to that medical determination is not forfeited. An employer shall not discharge, discipline, penalize, interfere with, or otherwise retaliate or discriminate against an employee for asserting bone marrow or organ donation leave rights or remedies. Section 11.20 Elections Judge Leave An employee selected to serve as an election judge pursuant to Minnesota law, will be allowed time off with pay for purposes of serving as an election judge, provided the employee gives the City at least twenty days written notice, including a certification from the appointing authority stating the hourly compensation to be paid the employee for service as an election judge and the hours during which the employee will serve. The City may reduce the wages of an employee serving as an election judge by the amount paid to the election judge by the appointing authority during the time the employee was absent from the place of employment. Thus, employees will be paid the difference between their pay as an election judge and their regular rate of pay for their normal workday. : Page 43 The City reserves the right to restrict the number of employees absent from work for the purpose of serving as an election judge to no more than 20 percent of the total workforce at any single worksite. Section 11.21 Voting Leave All employees eligible to vote at a State general election, at an election to fill a vacancy in the office of United States Senator or Representative, or in a Presidential primary, will be allowed time off with pay to vote on the election day. Employees wanting to take advantage of such leave are required to work with their supervisors to avoid coverage issues. Employees may be absent from work without penalty or deduction from salary or wages for the time necessary to vote to include voting during the period allowed for voting in person before election day. Section 11.22 Delegates to Party Conventions An employee may be absent from work to attend any meeting of the state central committee or executive committee of a major political party if the employee is a member of the committee. The employee may attend any convention of a major political party delegate, including meetings of official convention committees if the employee is a delegate or an alternate delegate to that convention. Per the statutory requirement, the employee must give at least ten days written notice of their planned absence to attend committee meetings or conventions. Time away from work for this purpose will be considered unpaid unless the employee chooses to use Personal Leave Time and/or Comp Time leave during their absence. Section 11.23 Public Official Leave Any employee elected to a public office shall be permitted time off from regular employment to attend meetings required by official duties. The time off shall be without pay but can be made up with other hours of work or use of Personal Leave Time and/or Comp Time, subject to approval of the Department Head and City Administrator. Section 11.24 Regular Leave without Pay The City Administrator may grant any regular full or part-time employee a leave of absence without pay for a period not to exceed 90 days. Such leave without pay may be extended by the City Council to a maximum of one year in the case the employee is temporarily disabled, or where extraordinary circumstances, in its judgment, warrant such an extension. No Personal Leave Benefit hours shall accrue, nor shall Personal Leave Benefit hours be granted to individuals on unpaid leave. : Page 44 Typically, employee benefits will not be earned by an employee while on leave without pay. However, the City’s contribution toward health, dental and short-term disability insurance may be continued, if approved by the City Council, for leaves of up to ninety days when the leave is for medical reasons and FMLA has been exhausted. Leave without pay hours will not count toward seniority and all accrued Personal and Compensatory Time must normally be used before an unpaid leave of absence will be approved. An employee need not have used all ESST earned unless the leave is for applicable reasons. Unless required by law, an unpaid leave of absence does not guarantee a return to the employee’s original position. If their original position or a position of similar or lesser status is available, it may be offered at the discretion of the City Administrator subject to approval of the City Council. Section 11.25 Leave of Absence for Firefighters Requests for leave of absences shall be granted to on-call firefighters to maintain their health and well-being. All requests shall be submitted in writing directly to the City Administrator for interim approval; final approval shall be made by the City Council upon review of the request and the opportunity to request supplementary information or documentation supporting the request. A Leave of Absence Request Form is herein attached as Appendix F. The firefighter requesting leave shall comply with all requests for additional information or documentation, unless the requests would otherwise be a violation of contract, policy or procedure, or State or Federal law. Firefighters requesting leave must identify whether full or partial leave is requested. A partial leave allows a firefighter to attend training to maintain required certifications. In an effort to minimize any impact on the operations of the Fire Department or services provided to the citizens of Hugo, the City Administrator shall immediately contact the Fire Chief and inform him/her of any request for leave and the status of approval. At all times, the Fire Chief shall remain informed as to the state of the request and the terms under which final approval may have been granted. Below are conditions for personal, medical, and military leave requests: a. Personal Leave A request for personal leave may be submitted in order to attend to family or personal needs. As referenced above, all requests for personal leave shall be submitted in writing directly to the City Administrator for interim approval; final approval shall be made by the City Council upon review of the request and the opportunity to request supplementary information or documentation supporting the request. Personal leave shall not extend beyond two (2) months. While on leave, on-call firefighters are exempt from emergency responses and training percentages and may not respond to calls. It is highly recommended for employees on partial leave to participate : Page 45 in training and license requirements. Additionally, on-call firefighters on a personal leave of absence shall not accrue service time. At all times, the number of on-call firefighters permitted to be out on personal leave shall not be more than three (3) on-call firefighters. Exceptions may be given on a case-by-case basis and shall be dependent upon the approval of the Fire Chief and City Administrator. b. Medical Leave Medical leave of absence may be granted for a medical condition, injury or illness related or unrelated to firefighting duties. On-call firefighters who are in need of a medical leave shall notify the City Administrator and provide proper verification from a health care provider within two weeks of requesting medical leave. The maximum time for medical leave is six (6) months. Extensions may be approved by the City Administrator, who may take into consideration the circumstances surrounding the request and the needs of the Fire Department to service the citizens of Hugo. On-call firefighters shall be required to provide written release from their medical care providers before returning to the department. If light duty after medical leave is applicable, the on-call firefighter must provide restricted work requirements by a health care provider. The on-call firefighter will have up to six (6) months to comply with department standards. Light duty may only extend beyond six (6) months with the approval of the Fire Chief and City Administrator. On-call firefighters who are on medical leave are exempt from emergency response and training percentages and may not respond to calls. It is highly recommended for employees on partial leave to participate in training and license requirements as approved by their medical care provider. On-call firefighters on medical leave of absence shall not accrue service time. c. Military Leave The City complies with all federal and state laws regarding military leave. On-call firefighters shall notify the Fire Chief and City Administrator as soon as possible when taking military leave. On-call firefighters are eligible for up to fifteen (15) days per year for reserve training. During this reserve training, no call, training functions or departmental functions are counted against the on-call firefighter. On-call firefighters who are called to active duty are exempt from emergency response and training percentages, and do not respond to calls. It is highly recommended for employees on leave to participate in training and license requirements. On-call firefighters on military leave of absence do accrue service time. Upon separation from active military duty, on-call firefighters should contact the Fire Chief for reinstatement. Section 11.26 Light Duty/Modified Duty Assignment : Page 46 This policy is to establish guidelines for temporary assignment of work to temporarily disabled employees who are medically unable to perform their regular work duties. Light duty is evaluated by the City Administrator on a case-by-case basis. This policy does not guarantee assignment to light duty. Such assignments are for short-term, temporary disability-type purposes; assignment of light duty is at the discretion of the City Administrator. The City Administrator reserves the right to determine when and if light duty work will be assigned. When an employee is unable to perform the essential requirements of their job due to a temporary disability, they will notify the supervisor in writing as to the nature and extent of the disability and the reason why they are unable to perform the essential functions, duties, and requirements of the position. This notice must be accompanied by a physician’s report containing a diagnosis, current treatment, and any work restrictions related to the temporary disability. The notice must include the expected time frame regarding return to work with no restrictions, meeting all essential requirements and functions of the City’s job description along with a written request for light duty. Upon receipt of the written request, the supervisor is to forward a copy of the report to the City Administrator. The City may require a medical exam conducted by a physician selected by the City to verify the diagnosis, current treatment, expected length of temporary disability, and work restrictions. It is at the discretion of the City Administrator whether or not to assign light duty work to the employee. This policy is handled on a case-by-case basis. If the City offers a light duty assignment to an employee who is out on workers’ compensation leave, the employee may be subject to penalties if they refuse such work. The City will not, however, require an employee who is otherwise qualified for protection under the Family and Medical Leave Act to accept a light duty assignment. The circumstances of each disabled employee performing light duty work will be reviewed regularly. Any light duty/modified work assignment may be discontinued at any time. Section 11.27 Athletic Leave of Absence An employee who qualifies as a member of the United State team for athletic competition on the world championship, Pan American, or Olympic team in a sport sanctioned by the International Olympic Committee, shall be granted a leave of absence without loss of pay or other benefits for the purpose of preparing for and engaging in the competition. In no event shall the paid leave exceed the period of official training camp and competition combined, or 90 calendar days a year, whichever is less. The employee shall provide documentation establishing their participation on said team and in said event. : Page 47 Section 11.28 Absence Without Leave (AWOL) An employee will be considered absent without leave (AWOL) when they fail to report to work as scheduled and: a. Do not have any remaining approved paid or unpaid time off (including Personal Leave, Compensatory time or ESST), b. Do not qualify for any other type of leave (such as FMLA, MNPL, parental leave, or jury duty), c. And have not received prior written approval for the absence. AWOL absences are unpaid and may result in disciplinary action, up to and including termination of employment. If an employee is absent without leave for three (3) consecutive scheduled workdays and fails to notify their supervisor, the City will consider this a voluntary resignation and process the employee’s separation accordingly. ARTICLE 12 RESPECTFUL WORKPLACE POLICY Maintaining a respectful public service work environment is a shared responsibility. This policy is intended to express to all employees, volunteers, members of boards and commissions, applicants, contractors/vendors, elected officials and members of the public the expectations by the City of Hugo for respectful workplace conduct both in the workplace and other City- sponsored social events. See Appendix G for full policy. ARTICLE 13 POSSESSION AND USE OF DANGEROUS WEAPONS Possession or use of a dangerous weapon is prohibited on City property, in City vehicles, or in any personal vehicle which is being used for City business. This includes employees with valid permits to carry firearms. The following exceptions to the dangerous weapons prohibition are as follows: a. Employees legally in possession of a firearm for which the employee holds a valid permit, if required, and said firearm is secured within an attended personal vehicle or concealed from view within a locked unattended personal vehicle while that person is working on City property. b. A person who is showing or transferring the weapon or firearm to a police officer as part of an investigation. c. Police officers and employees who are in possession of a weapon or firearm in the scope of their official duties. d. Employees legally hunting on City owned property while not on duty. ARTICLE 14 SEPARATION FROM SERVICE : Page 48 Section 14.01 Resignations Any employee wishing to leave the City’s service in good standing shall file with the City Administrator, at least fourteen (14) days before leaving, a written resignation stating the effective date of resignation. Failure to comply with this procedure is cause for the City to deny the employee future employment with the City and payment of personal leave benefits. Unauthorized absence from work for a period of three working days may be considered as a resignation without such benefits, with the exception of on-call employees. Section 14.02 Firefighter Retirement Provisions Employees who are retiring from the Fire Department shall provide notice to the Fire Chief at least 30 days prior to retirement. The Chief will notify the City Council of the retirement. Section 14.03 Accrued Personal Leave and Compensatory Time Full-time employees leaving employment in good standing with the City shall be credited and paid for all Compensatory Time and Personal Leave hours that have accumulated up to capped number of hours. In the event of the employee’s death, earned, unused Personal Leave Time and Compensatory Time will be paid to the employee’s surviving spouse directly, (if there is not personal representative of the estate appointed) up to statutory limits. At the time of separation, payment for accrued Personal Leave and Compensatory Time shall be at the employee’s rate of pay on the last date of employment. Section 14.04 Accrued ESST Temporary and part-time employees, upon separation of employment, will not be paid out for any previously accrued but not used ESST. When there is a separation from part-time employment with the City and the employee is rehired again within 180 days of separation, previously accrued Earned Sick and Safe Leave that had not been used will be reinstated. A part- time employee is entitled to use and accrue Earned Sick and Safe Leave at the commencement of reemployment. ARTICLE 15 DISCIPLINE Supervisors are responsible for maintaining compliance with City standards of employee conduct. The objective of this policy is to establish a standard disciplinary process for employees of the City of Hugo. See Appendix H - Discipline Policy ARTICLE 16 GRIEVANCE PROCEDURE : Page 49 Any dispute between an employee and the City relative to the application, meaning or interpretation of these personnel policies will be settled in the manner outlined in Appendix I - Grievance Policy. ARTICLE 17 OUTSIDE EMPLOYMENT FOR FULL AND PART-TIME EMPLOYEES The potential for conflicts of interest is lessened when individuals employed by the City of Hugo regard the City as their primary employment responsibility. All outside employment is to be reported to the employee’s immediate supervisor. If a potential conflict exists based on this policy or any other consideration, the supervisor will consult with the City Administrator. Any City employee accepting employment in an outside position determined by the City Administrator to be in conflict with the employee’s City job will be required to resign from the outside employment or may be subject to discipline up to and including termination. For the purpose of this policy, outside employment refers to any non-City employment or consulting work for which an employee receives compensation, except for compensation received in conjunction with military service or holding a political office or an appointment to a government board or commission compatible with City employment. The following is to be considered when determining if outside employment is acceptable: • Outside employment must not interfere with a full-time employee’s availability during the City’s regular hours of operation or with a part-time employee’s regular work schedule. • Outside employment must not interfere with the employee’s ability to fulfill the essential requirements of their position. • The employee must not use City equipment, resources or staff in the course of the outside employment. • The employee must not violate any City personnel policies as a result of outside employment. • The employee must not receive compensation from another individual or employer for services performed during hours for which they are also being compensated by the City. Work performed for others while on approved Personal Leave is not a violation of policy unless that work creates the appearance of a conflict of interest. • Departments may establish more specific policies as appropriate, subject to the approval of the City Administrator. City employees are not permitted to accept outside employment that creates either the appearance of or the potential for a conflict with the development, administration or implementation of policies, programs, services or any other operational aspect of the City. ARTICLE 18 DRUG and ALCOHOL-FREE WORKPLACE : Page 50 In accordance with federal law, the City of Hugo has adopted the following policy on drugs in the workplace: a. Employees are expected and required to report to work on time and in appropriate mental and physical condition. It is the City’s intent and obligation to provide a drug- free, safe and secure work environment. b. The unlawful manufacture, distribution, possession, or use of drugs on City property or while conducting City business is absolutely prohibited. Violations of this policy will result in disciplinary action, up to and including termination, and may have legal consequences. c. The City recognizes drug abuse as a potential health, safety, and security problem. Employees needing help in dealing with such problems are encouraged to use their health insurance plans, as appropriate. d. Employees must, as a condition of employment, abide by the terms of this policy and must report any conviction under a criminal drug statute for violations occurring on or off work premises while conducting City business. A report of the conviction must be made within five days after the conviction as required by the Drug-Free Workplace Act of 1988. Section 18.01 Additional Firefighter Provisions a. The Hugo Fire Department maintains a zero-tolerance policy regarding the use of alcohol and/or drugs while participating in Fire Department functions including: • response to fire and other emergency incidents • participation in Fire Department training activities • participation in any other activities where the firefighter is serving as a representative of the Fire Department b. If a firefighter has consumed any substance that may impair physical activity or mental judgement, the firefighter shall not respond to an emergency incident and shall not participate in training or any other Fire Department activity. This specifically includes but is not limited to: • consumption of any alcohol within an eight-hour period or is still impaired by alcohol consumed over eight hours ago. • being under the influence of any illegal drugs. • recent use of any prescription or non-prescription medication which is labeled with a warning regarding drowsiness, driving, or operation of machinery, unless a physician has certified that the firefighter can safely and properly perform the duties of a firefighter. Section 18.02 Additional Commercial Drivers Provisions : Page 51 For employees in positions covered by the Federal Omnibus Transportation Employee Testing Act, the requirements of that Act shall prevail. See Appendix A – Drug and Alcohol Testing for Commercial Drivers ARTICLE 19 CITY DRIVING POLICY This policy applies to all employees who drive a vehicle on City business at least once per month, whether driving a City-owned vehicle or their own personal vehicle. It also applies to employees who drive less frequently but whose ability to drive is essential to their job due to the emergency nature of the job. All employees of the Fire Department and Public Works Department are required to hold a valid state issued driver’s license. The City expects all employees who are required to drive as part of their job to drive safely, legally, and with due regard while on City business and to maintain a good driving record. Employees who lose their driver’s license or receive restrictions on their license are required to notify their immediate supervisor on the first workday after any temporary, pending or permanent action is taken on their license and to keep their supervisor informed of any changes thereafter. The City will determine appropriate action on a case-by-case basis. ARTICLE 20 CELLULAR PHONE USE This policy is intended to define acceptable and unacceptable uses of City issued cellular telephones. Its application is to ensure cellular phone usage is consistent with the best interests of the City without unnecessary restriction of employees in the conduct of their duties. This policy will be implemented to prevent the improper use or abuse of cellular phones and to ensure City employees exercise the highest standards of propriety in their use. Section 20.01 General Policy Cellular telephones are intended for the use of City employees in the conduct of their work for the City. Supervisors are responsible for the cellular telephones assigned to their employees and will exercise discretion in their use. Nothing in this policy will limit supervisor discretion to allow reasonable and prudent personal use of such telephones or equipment provided: a. Its use in no way limits the conduct of work of the employee or other employees. b. No personal profit is gained, or outside employment is served. c. All employees are expected to follow applicable local, state, and federal laws and regulations regarding the use of cellphones at all times. Employees whose job responsibilities include regular or occasional driving and who are issued a cellphone for business use are expected to refrain from using their phone while driving. Safety must come before all other concerns. Regardless of the circumstances and in accordance with : Page 52 Minnesota law, employees are required to use hands-free operations or pull off into a parking lot and safely stop the vehicle before placing or accepting a call. Employees are encouraged to refrain from discussion of complicated or emotional matters and to keep their eyes on the road while driving at all times. d. Special care should be taken in situations where there is traffic or inclement weather, or the employee is driving in an unfamiliar area. Hands-free equipment will be provided with City-issued phones to facilitate the provisions of this policy. e. Reading/sending text messages, making or receiving phone calls, emailing, video calling, scrolling/typing, accessing a webpage, or using non-navigation applications while driving is strictly prohibited. • In accordance with State law, there is an exception to hands free cell phone operations to obtain emergency assistance to report a traffic accident, medical emergency or serious traffic hazard or prevent a crime from being committed. There is also a state law exception for authorized emergency vehicles while in the performance of official duties. f. Employees who are charged with traffic violations resulting from the use of their phone while driving will be solely responsible for all liabilities that result from such actions. See above “City Driving Policy” for more information on reporting driver’s license restrictions”. An employee will not be reimbursed for business-related calls without prior authorization from their supervisor. Supervisors may also prohibit employees from carrying their own personal cell phones during working hours if it interferes with the performance of their job duties. Use of public resources by City employees for personal gain and/or private use including, but not limited to, outside employment or political campaign purposes, is prohibited and subject to disciplinary action which may include termination and/or criminal prosecution, depending on the circumstances. Incidental and occasional personal use may be permitted with the consent of the supervisor. Personal calls will be made or received only when absolutely necessary. Such calls must not interfere with working operations and are to be completed as quickly as possible. In cases where the City does not regard accounting for personal calls to be unreasonable or administratively impractical due to the minimal cost involved, personal calls made by employees on a City-provided cellular phone must be paid for by the employee through reimbursement to the City based on actual cost listed on the City’s phone bill. Personal phones used for City business will be subject to inspection per the Data Practices Act. Section 20.02 Procedures : Page 53 It is the objective of the City of Hugo to prevent and correct any abuse or misuse of cellular telephones through the application of this policy. Employees who abuse or misuse such telephones may be subject to disciplinary action. Section 20.03 Responsibility The City Administrator, or designee, will have primary responsibility for implementation and coordination of this policy. All supervisors will be responsible for enforcement within their departments. ARTICLE 21 SAFETY The health and safety of each employee of the City and the prevention of occupational injuries and illnesses are of primary importance to the City. To the greatest degree possible, management will maintain an environment free from unnecessary hazards and will establish safety policies and procedures for each department. Adherence to these policies is the responsibility of each employee. Overall administration of this policy is the responsibility of each supervisor. To be successful, the City safety and health program must be the shared responsibility of all employees. Employees are required to: a. Immediately report to supervisor all unsafe equipment, practices or procedures which pose a threat to the safety of employees or others. b. Cooperate with and assist in the investigation of accidents to identify the causes and to prevent recurrence. c. Be active in department safety programs. d. Observe and promote safe work habits. e. Report injuries to supervisor immediately. Section 21.01 Reporting Accidents and Illnesses Both Minnesota workers’ compensation laws and the state and federal Occupational Safety and Health Acts require all on the job injuries and illnesses be reported as soon as possible by the employee, or on behalf of the injured or ill employee, to their supervisor. The employee’s immediate supervisor is required to complete a First Report of Injury and any other forms necessary related to an injury or illness on the job. Section 21.02 Safety Equipment/Gear Where safety equipment is required by federal, state, or local rules and regulations, it is a condition of employment that such equipment be worn by the employee. : Page 54 Section 21.03 Unsafe Behavior Supervisors are authorized to send an employee home immediately when the employee’s behavior violates the City’s personnel policies, department policies, or creates a potential health or safety issue for the employee or others. ARTICLE 22 MISCELLANEOUS POLICIES Section 22.01 Personnel Records The City Administrator is responsible for establishing and maintaining an official personnel file for each employee of the City. The Fire Chief shall be responsible for maintaining personnel files for all firefighters, with the exception of any medical information, which shall be maintained by the City Administrator. Official Personnel files maintained by the City Administrators Office will include all material of a confidential nature to include, but not limited to: • Psychological Profiles • Job qualification Tests • Polygraph Results • Background Checks • Oral Board Results • Performance Plans and Reviews • Employment Contracts Access to the Personnel files may be allowed if the City Administrator or Fire Chief feels access would be helpful, necessary or warranted for administrative purposes. Department Heads are responsible for the forwarding of documents for inclusion in the Personnel files of those employees assigned to their department. Each employee is responsible for the verification of information contained in the personnel file through periodic audit. An administration representative must be present when the file is audited. Only the City Administrator may remove items from the respective files with notification to respective Department Head. The Department Head shall schedule all audits or inspection of records by employees. All audit appointments should be with the City Administrator. The purpose of the audit or inspection is to ensure accuracy and completeness of the file. Separate personnel files shall not be maintained by individual departments, with the exception of the Fire Department. : Page 55 Permanent Documents - Documents retained in the folder throughout the association of an employee with the City: • Employee application • Job description and specification information • Job performance ratings and evaluations • Education/training information • Personnel data card • Personnel action forms Temporary documents (Personnel) - Documents that have limited retention of three (3) calendar years or less unless otherwise provided pursuant to labor agreement. Examples include: • Administrative correspondence relating to leave/personal leave requests. • All other administrative documents of limited informational life span. • Letters of appreciation, commendation, or discipline. • Establishment of procedures for the release and accessibility of information and audit of the personnel files. Personnel treat as confidential all employee information except when requested to verify information relating to job title, department, base salary, and dates of employment. Information contained in the personnel file, other than Psychological Profiles, Job qualification Tests, Polygraph Results, Background Checks, Oral Board Results, Performance Plans and Reviews, and Employment Contracts will not be released to the public without the express written permission of the employee, provided, however, certain situations may arise where the City as current or past employer has a duty to prospective employers concerning such employee's character or medical history, in which cases, pertinent information may be released to the prospective employer without the permission of the employee. Access to information contained in the personnel file will be limited to the City Administrator, respective Department Heads, Legal Counsel, immediate Department Head and individual employees, where permitted by law or this policy. Files pertaining to employees who are bona fide candidates of interdepartmental transfer will be accessible by the prospective gaining Department Head. Items not included in the Official Personnel File and/or Official Finance Department records of the City may not be used for either promotional or disciplinary proceedings unless the employee falsified time and information. This policy will be periodically reviewed to ensure compatibility with current accepted personnel procedures. These records are maintained during the tenure of the employee and for seven years after the employee leaves City employment. : Page 56 Notice of Employee Rights: Employees are guaranteed the rights and remedies provided under Minnesota Statutes §§181-960-181.965 as it pertains to violations of the above policy. Section 22.02 Citizen Ride-Along Policy Only those persons with written authorization from the City Administrator or the Fire Chief (or designee) shall be allowed to participate in the Citizen Ride-Along Program. Priority shall be given to qualified interns or students enrolled in a College or University sponsored Law Enforcement or Criminal Justice related programs. Exceptions may be granted by the City Administrator or the Fire Chief (or designee). See Appendix J – Citizen Ride-Along Policy for complete policy and application form. Section 22.03 Fire Department Data and Social Media Policy This policy is intended to address the collection, taking, production, use, distribution, and release of pictures, recordings, soci al, digital or other media by employees of the Hugo Fire Department while they are on duty or while off-duty and their position allows special access not otherwise available to members of the public. This includes off-duty access to Fire department facilities, apparatus and equipment. This policy is intended to protect the department, the reputation of the department, the confidentiality of its personnel, the patients and members of the public with whom we interact. See Appendix K - Fire Department Data and Social Media Policy for complete policy. Page 1 Appendix A Drug and Alcohol Testing for Commercial Drivers Purpose and Objectives ................................................................................................................... 3 Persons Subject to Testing & Types of Tests ................................................................................. 3 Pre-Employment Testing. ........................................................................................................... 4 Post-Accident Testing. ................................................................................................................ 4 Post – Accident Controlled Substance Testing ........................................................................... 5 Post- Accident Alcohol Testing .................................................................................................. 5 Random Testing. ......................................................................................................................... 6 Reasonable Suspicion Testing. ................................................................................................... 6 Return-to-Duty Testing. .............................................................................................................. 7 Follow-Up Testing. ..................................................................................................................... 7 Cost of Required Testing. ........................................................................................................... 8 Prohibited Conduct ......................................................................................................................... 8 Under the influence of alcohol when reporting for duty or while on duty. ................................ 8 On-Duty Use of Alcohol. ............................................................................................................ 8 Pre-Duty Use of Alcohol. ........................................................................................................... 8 Alcohol Use Following an Accident. .......................................................................................... 8 Refusal to Submit to a Required Alcohol or Controlled Substance Test. ................................... 8 Altering or attempting to alter a urine sample or breath test. ..................................................... 9 Controlled Substance Use. .......................................................................................................... 9 Controlled Substance Testing. .................................................................................................. 10 Collection and Testing Procedures ............................................................................................... 10 Alcohol Testing. ........................................................................................................................ 10 Controlled Substance Testing. .................................................................................................. 10 Review of Test Results ................................................................................................................. 11 Notification of Test Results .......................................................................................................... 12 Employees. ................................................................................................................................ 12 Right to Confirmatory Retest. ................................................................................................... 13 Dilute Specimens ...................................................................................................................... 13 Consequences for Drivers Engaging in Prohibited Conduct ........................................................ 13 Job Applicants. .......................................................................................................................... 13 Employees. ................................................................................................................................ 13 Page 2 Loss of CDL License for Traffic Violations in Commercial and Personal Vehicles ................... 15 Maintenance and Disclosure of Records ....................................................................................... 15 Policy Contact for Additional Information ................................................................................... 16 Definitions..................................................................................................................................... 16 Page 3 Purpose and Objectives The City of Hugo (“City”) has a vital interest in maintaining safe, healthful, and efficient working conditions for employees, and recognizes that individuals who are impaired because of drugs and/or alcohol jeopardize the safety and health of other workers as well as themselves. The City is concerned about providing a safe workplace for its employees, and while the City does not intend to intrude into the private lives of its employees, it is the goal to provide a work environment conducive to maximum safety and optimum work standards. Alcohol and drug abuse can cause unsatisfactory job performance, increased tardiness and absenteeism, increased accidents and workers’ compensation claims, higher insurance rates, and an increase in theft of city property. The use, possession, manufacture, sale, transportation, or other distribution of controlled substance or controlled substance paraphernalia and the unauthorized use, possession transportation, sale, or other distribution of alcohol is contrary to this policy and jeopardizes public safety. In response to regulations issued by United States Department of Transportation (“DOT”), the City has adopted this Policy on Alcohol and Controlled Substances for employees who hold a commercial driver’s license (CDL) to perform their duties. The City also has a section in the Personnel Policy for Drug Testing (Section 3.06) for employees not covered by DOT regulations. Given the significant dangers of alcohol and controlled substance use, each applicant and driver must abide by this policy as a term and condition of hiring and continued employment. Moreover, federal law requires the City to implement such a policy. To ensure this policy is clearly communicated to all drivers and applicants, and in order to comply with applicable federal law, drivers and applicants are required to review this policy and sign the “Certificate of Receipt” portion. Because changes in applicable law and the City’s practices and procedures may occur from time to time, this policy may change in the future, and nothing in this policy is intended to be a contract, promise, or guarantee the City will follow any particular course of action, disciplinary, rehabilitative or otherwise, except as required by law. This policy does not in any way affect or change the status of any at-will employee. Any revisions to the Federal Omnibus Transportation Employee Testing Act and Federal Motor Carrier Safety Administration (FMCSA) regulations will take precedent over this policy to the extent the policy has not incorporated those revisions. Persons Subject to Testing & Types of Tests All employees are subject to testing who job duties include performing “safety-sensitive duties” on City vehicles that: 1. Have a gross combination weight rating or gross combination weight of 26,001 pounds or more, whichever is greater, inclusive of a towed unit(s) with a gross vehicle weight rating or gross vehicle weight of more than 10,000 pounds, whichever is greater; or Page 4 2. Have a gross vehicle weight rating or gross vehicle weight of 26,0001 or more pounds whichever is greater; or 3. Are designed to transport 16 or more passengers, including the driver; or 4. Are of any size and are used in the transportation of materials found to be hazardous for the purposes of the Hazardous Materials Transportation Act (49 U.S.C. 5103(b)) and which require the motor vehicle to be placarded under the Hazardous Materials Regulations (49 CFR part 172, subpart F). City firefighters are not covered under this DOT policy. The Federal Highway Administration (FHWA) has granted states the option of waiving CDL requirements for firefighters. Since the state of Minnesota is one that gives firefighters the option of obtaining either a CDL or a non- commercial license, the state has exercised the option not to require CDLs. Therefore, 49 CFR Part 382 is not applicable to City firefighters. The following functions are considered safety-sensitive: • all time waiting to be dispatched to drive a commercial motor vehicle • all time inspecting, servicing, or conditioning a commercial motor vehicle • all time driving at the controls of the commercial motor vehicle • all other time in or upon a commercial motor vehicle (except time spent resting in a sleeper berth) • all time loading or unloading a commercial motor vehicle, attending the same, giving or receiving receipts for shipments being loaded or unloaded, or remaining in readiness to operate the vehicle • all time repairing, obtaining assistance, or attending to a disable commercial motor vehicle. The City may test any applicant to whom a conditional offer of employment has been made and any driver for controlled substance and alcohol under any of the following circumstances: Pre-Employment Testing. All applicants, including current employees seeking a transfer, applying for a position where duties include performing safety-sensitive duties described above, will be required to take a drug test prior to the first time a driver performs a safety-sensitive function for the City. A driver may not perform safety-sensitive functions unless the driver has received a controlled substance test result from the Medical Review Officer (“MRO”) indicating a verified negative test result. Post-Accident Testing. As soon as practicable following an accident involving a commercial motor vehicle operating on a public road, the City will test each surviving driver for controlled substances and alcohol when the following occurs: • The accident involves a fatality or • The driver receives a citation for a moving traffic violation from the accident and an injury is treated away from the accident scene or Page 5 • The driver receives a citation for a moving traffics violation from the accident and a vehicle is required to be towed from the accident scene. The following chart summarizes when DOT post-accident testing needs to be conducted: Type of accident involved Citation issued to the DOT covered CDL driver? Test must be performed by the City i. Human fatality YES YES NO YES ii. Bodily injury with immediate medical treatment away from the scene YES YES NO NO iii. Disabling damage to any YES YES motor vehicle requiring tow NO NO away A driver subject to post-accident testing must remain readily available or the driver will be deemed to have refused to submit to testing. This requirement to remain ready for testing does not preclude a driver from leaving the scene of an accident for the period necessary to obtain assistance in responding to the accident or to obtain necessary medical care. Post – Accident Controlled Substance Testing Drivers are required to submit a urine sample for post-accident controlled substance testing as soon as possible. If the driver is not tested within thirty-two (32) hours after the accident, the City will cease its attempts to test the driver and prepare and maintain on file a record stating why the test was not promptly administered. Post- Accident Alcohol Testing Drivers are required to submit to post-accident alcohol testing as soon as possible. After an accident, consuming alcohol is prohibited until the driver is tested. If the driver is not tested within two (2) hours after the accident, the City will prepare and maintain on file a record stating why the test was not administered within that time. If eight hours have elapsed since the accident and the driver has not submitted to an alcohol test, the City will cease its attempts to test the driver and prepare and maintain on file a record stating why the test was not administered. The City may accept the results of a blood or breath test in place of an alcohol test and urine test for the use of controlled substances if: • The tests are conducted by federal, state, or local officials having independent authority for the test, and • The tests conform to applicable federal, state, or local testing requirements, and • The test results can be obtained by the City. Page 6 Whenever such a test is conducted by a law enforcement officer, the driver must contact the City and immediately report the existence of the test, providing the name, badge number, and telephone number of the law enforcement officer who conducted the test. Random Testing. Every driver will be subject to unannounced alcohol and controlled substance testing on a random selection basis. Drivers will be selected for testing by use of a scientifically valid method under which each driver has an equal chance of being selected each time selections are made. These random tests will be conducted throughout the calendar year. Each driver who is notified of selection for random testing must cease performing safety-sensitive functions and report to the designated test site immediately. It is mathematically possible drivers may be selected be picked and tested more than once, and others not at all. If a driver is selected for a random test while he or she is absent, on leave or away from work, that driver may be required to undergo the test when he or she returns to work. For 2020, federal law requires the City to test at a rate of at least fifty percent (50%) of its average number of drivers for controlled substance each year, and to test at a rate of at least ten percent (10%) of its average number of drivers for alcohol each year. These minimum testing rates are subject to change by the DOT. Reasonable Suspicion Testing. When a supervisor has reasonable suspicion to believe a driver has engaged in conduct prohibited by federal law or this policy, the City will require the driver to submit to an alcohol and/or controlled substance test. The City’s determination that reasonable suspicion exists to require the driver to undergo an alcohol test will be based on “specific, contemporaneous, articulable observations concerning the appearance, behavior, speech, or body odors of the driver.” In the case of controlled substance, the observations may include indications of the chronic and withdrawal effects of a controlled substance. The required observations for reasonable suspicion testing will be made by a supervisor or other person designated by the City who has received appropriate training in identification of actions, appearance and conduct of a driver which are indicative of the use of alcohol or controlled substance. These observations leading to an alcohol or controlled substance test, will be reflected in writing and signed by the supervisor who made the observations. The record will be retained by the City. The person who makes the determination that reasonable suspicion exists to conduct testing, will not be the person conducting the testing, which shall instead be conducted by another qualified person. Alcohol testing is authorized only if the observations are made during, just before, or just after the driver has ceased performing such functions. If a reasonable suspicion alcohol test is not administered within two (2) hours following the determination of reasonable suspicion, the City Page 7 will prepare and maintain on file a record stating the reasons the alcohol test was not promptly administered. If a reasonable suspicion alcohol test is not administered within eight (8) hours following the determination of reasonable suspicion, the City will prepare and maintain on file a record stating the reasons the alcohol test was not administered and will cease attempts to conduct the alcohol test. Notwithstanding the absence of a reasonable suspicion test, no driver may report for duty or remain on duty requiring the performance of safety-sensitive functions while the driver is under the influence of or impaired by alcohol, as shown by the behavioral, speech, and performance indicators of alcohol use, nor will the City permit the driver to perform or continue to perform safety-sensitive functions until (1) an alcohol test is administered and the driver’s alcohol concentration is less than .02; or (2) twenty-four (24) hours have elapsed following the determination of reasonable suspicion. Return-to-Duty Testing. The City reserves the right to impose discipline against drivers who violate applicable FMCSA or DOT rules or this policy, subject to applicable personnel policy and collective bargaining agreements. Except as otherwise required by law, the City is not obligated to reinstate or requalify such drivers for a first positive test result. Should the City consider reinstatement of a DOT covered driver, the driver must undergo a Substance Abuse Professional (“SAP”) evaluation and participate in any prescribed education/treatment, and successfully complete return-to-duty alcohol test with a result indicating an alcohol concentration of less than 0.02 and/or or a controlled substance test with a verified negative result, before the driver returns to duty requiring the performance of a safety- sensitive function. The SAP determines if the driver has completed the education/treatment as prescribed. The employee is responsible for paying for all costs associated with the return-to-duty test. The controlled substance test will be conducted under direct observation. Follow-Up Testing. The City reserves the right to impose discipline against drivers who violate applicable FMCSA or DOT rules or this policy, subject to applicable personnel policies and collective bargaining agreements. Except as otherwise required by law, the City is not obligated to reinstate or requalify such drivers. Should the City reinstate a driver following a determination by a Substance Abuse Professional (SAP) that the driver is in need of assistance in resolving problems associated with alcohol use and/or use of controlled substance, the City will ensure that the driver is subject to unannounced follow-up alcohol and/or controlled substance testing. The number and frequency of such follow- up testing will be directed by the SAP and will consist of at least six (6) tests in the first twelve (12) months following the driver’s return to duty. Follow-up testing will not exceed sixty (60) months from the date of the driver’s return to duty. The SAP may terminate the requirement for Page 8 follow-up testing at any time after the first six tests have been administered, if the SAP determines such test is no longer necessary. The employee is responsible for paying for all costs associated with follow-up tests. Follow-up alcohol testing will be conducted only when the driver is performing safety-sensitive functions, or immediately prior to or after performing safety-sensitive functions. Cost of Required Testing. The city will pay for the cost of pre-employment, post-accident, random, and reasonable suspicion alcohol and drug testing requested or required of all job applicants and employees. The driver must pay for the cost of all requested confirmatory re-tests, return-to-duty, and follow-up testing. Prohibited Conduct The following conduct is explicitly prohibited by applicable DOT and FMCSA regulations and therefore constitutes violation of City policy. Under the influence of alcohol when reporting for duty or while on duty. No driver may report for duty or remain on duty requiring the performance of safety-sensitive functions while having an alcohol concentration of 0.04 or greater. Drivers reporting for duty or remaining on duty to perform safety-sensitive functions while having an alcohol concentration of 0.02, but less than 0.04, will be removed from duty for 24 hours, escorted home and placed on Compensatory, Personal Leave, or another appropriate leave of absence. On-Duty Use of Alcohol. No driver may use alcohol while performing safety-sensitive functions. Pre-Duty Use of Alcohol. No driver may perform safety-sensitive functions within four (4) hours after using alcohol. If an employee has had alcohol within four hours they are to notify their supervisors before performing any safety-sensitive functions. Alcohol Use Following an Accident. No driver required to take a post-accident alcohol test may use alcohol for eight (8) hours following the accident, or until the driver undergoes a post-accident alcohol test, whichever occurs first. Refusal to Submit to a Required Alcohol or Controlled Substance Test. No applicant or driver may refuse to submit to pre-employment, post-accident, random, reasonable suspicion or follow-up alcohol or controlled substance testing. In the event an applicant or driver does in fact refuse to submit to required alcohol or controlled substance testing, no test will be conducted. Refusal by a driver to submit to controlled substance or alcohol testing will be considered a positive test result, will cause Page 9 disqualification from performing safety-sensitive functions, and may appear on the driver’s permanent record. Drivers who refuse to submit to testing will be subject to discipline, up to an including termination. In accordance with the Federal Motor Carrier Safety Administration’s (FMCSA) Commercial Driver’s License (CDL) Drug and Alcohol Clearinghouse reporting requirements, beginning January 6, 2020, the City will report a driver’s refusal to submit to a DOT test for drug or alcohol use to the Clearinghouse within three business days. If an applicant refuses to submit to pre- employment controlled substance testing, any applicable conditional offer will be withdrawn. For purposes of this section, a driver is considered to have refused to submit to an alcohol or controlled substance test when the driver: • Fails to provide adequate breath for alcohol testing without a valid medical explanation after he or she has received notice of the requirement for breath testing. • Fails to provide adequate urine for controlled substance testing without a genuine inability to provide a specimen (as determined by a medical evaluation), after he or she has received notice of the requirement for urine testing. • Fails to report for testing within a reasonable period of time, as determined by the City. • Fails to remain at a testing site until testing is complete. • In the case of directly observed or monitored collection, fails to permit observation or monitoring. • Fails or declines to take a second test as required by the City and/or collector. • Fails to undergo a medical examination as directed by the City pursuant to federal law. • Refuses to complete and sign the alcohol testing form, to provide a breath or saliva sample, to provide an adequate amount of breath, or otherwise cooperate in any way that prevents the completion of the testing process. • Engages in conduct that clearly obstructs the test process. Altering or attempting to alter a urine sample or breath test. A driver altering or attempting to alter a urine sample or controlled substance test, or substituting or attempting to substitute a urine sample, will be subject to providing a specimen under direct observation. Both specimens will be subject to laboratory testing. In such case, the employee may be subject to immediate termination of employment and any job offer made to an applicant will be immediately withdrawn. Controlled Substance Use. No driver may report for duty or remain on duty requiring the performance of safety-sensitive functions when the driver uses any controlled substance, except when the use is pursuant to the instructions of a licensed medical practitioner who has advised the driver in writing the substance does not adversely affect the driver’s ability to safely operate a commercial motor vehicle. Drivers must forward this information regarding therapeutic controlled substance use to the City immediately after receiving any such advice. Page 10 Having a medical marijuana card and/or a cannabis prescription from a physician does not allow anyone to use or possess that drug in the city’s workplace. The federal government still classifies cannabis as an illegal drug. There is no acceptable concentration of marijuana metabolites in the urine or blood of an employee who performs safety-sensitive duties for the City. Employees are still subject to being tested under our policies, as well as for being disciplined, suspended or terminated after testing positive for cannabis while at work. Controlled Substance Testing. No driver may report for duty, remain on-duty or perform a safety-sensitive function if the driver tests positive for controlled substance. Collection and Testing Procedures Drivers are required to report immediately upon notification to the collection site. For random tests conducted off site, employees may use a City vehicle to drive to the collection site. Drivers will be expected to provide a photo ID card for identification to the collection staff. All drivers will be expected to cooperate with collection site personnel request to remove any unnecessary outer garments such as coats, sweaters or jackets and will be required to empty their pockets. Collection personnel will complete a Federal Custody and Control Form (“CCF”) which drivers providing a sample will sign as well. Alcohol Testing. Employees will be tested for alcohol just before, during, or immediately following performance of a safety-sensitive function. If a driver is also taking a DOT controlled substance test, generally speaking, the alcohol test is completed before the urine collection process begins. Screening tests for alcohol concentration will be performed utilizing a non-evidential screening device included by the National Highway Traffic Safety Administration on its conforming products list (e.g., a saliva screening device) or an evidential breath testing device (“EBT”) operated by a trained breath alcohol technician (“BAT”) at a collection site. An alcohol test usually takes approximately 15 minutes if the result is negative. If a driver’s first attempt is positive (with an alcohol concentration of .02 or greater), the driver will be asked to wait at least 15 minutes and then be tested again. The driver may not eat, drink or place anything in his/her mouth (e.g., cigarette, chewing gum) during this time. All confirmation tests will be conducted in a location that affords privacy to the driver being tested, unless unusual circumstances (e.g., when it is essential to conduct a test outdoors at the scene of an accident) make it impracticable to provide such privacy. Any results less than 0.02 alcohol concentration is considered a “negative” test result. If the driver attempts and fails to provide an adequate amount of breath, he/she will be referred to a physician to determine if the driver’s inability to provide a specimen is genuine or constitutes a refusal to test. Alcohol test results are reported directly to the City by the collection site staff. Controlled Substance Testing. Page 11 The City will use a “split urine specimen” collection procedure for controlled substance testing. Collection of urine specimens for controlled substance testing will be conducted by an approved collector and will be conducted in a setting and manner to ensure the driver’s privacy. Controlled substance testing generally takes about 15 minutes. At the collection site, the driver will be given a sealed container and must provide at least 45 ml of urine for testing. Once the sample is provided the collection personnel will check the temperature and color and look for signs of contamination. The urine is then split into two separate specimen containers (A, or “primary,” and B, or “split”) with identifying labels and security seals affixed to both. The collection facility will be responsible for maintaining a proper chain of custody for delivery of the sample to a DHHS-certified laboratory for analysis. The laboratory will retain a sufficient portion of any positive sample for testing and store that portion in a scientifically acceptable manner for a minimum 365-day period. If an employee fails to provide a sufficient amount of urine to permit a controlled substance test (45 milliliters of urine), the collector will discard the insufficient specimen, unless there is evidence of tampering with that specimen. The collector will urge the driver to drink up to 40 ounces of fluid, distributed reasonably over a period of up to three hours, or until the driver has provided a sufficient urine specimen, whichever occurs first. If the driver has not provided a sufficient specimen within three hours of the first unsuccessful attempt, the collector will cease efforts to attempt to obtain a specimen. The driver must then obtain, within five calendar days, an evaluation from a licensed physician, acceptable to the MRO, who has expertise in the medical issues raised by the employee’s failure to provide a sufficient specimen. If the licensed physician concludes the driver has a medical condition, or with a high degree of probability could have, precluded the driver from providing a sufficient amount of urine, the City will consider the test to have been canceled. If a licensed physician cannot make such a determination, the City will consider the driver to have engaged in a refusal to test and will take appropriate disciplinary action under this policy. The primary specimen is used for the first test. If the test is negative, it is reported to the MRO who then reports the result, following a review of the CCF Form for compliance, to the City. If the initial result is positive or non-negative, a “confirmatory retest” will be conducted on the primary specimen. If the confirmatory re-test is also positive, the result will be sent to the MRO. The MRO will contact the driver to verify the positive result. If the MRO is unable to reach the driver directly, the MRO must contact the City who will direct the driver to contact the MRO. Review of Test Results The MRO is a licensed physician with knowledge and clinical experience in substance abuse disorders and is responsible for receiving and reviewing laboratory results of the controlled substances test as well as evaluating medical explanations for certain drug test results. Prior to making a final decision to verify a positive test result, the MRO will give the driver or the job applicant an opportunity to discuss the test result, typically through a phone call. The MRO, or a staff person under the MRO’s supervision, will contact the individual directly, on a confidential Page 12 basis, to determine whether the individual wishes to discuss the test result. If the employee or job applicant wishes to discuss the test result: • The individual may be required to speak and/or meet with the MRO, who will review the individual’s medical history, including any medical records provided. • The individual will be afforded the opportunity to discuss the test results and to offer any additional or clarifying information which may explain the positive test result. If the employee or job applicant, believes a mistake was made at the collection site, at the labor, on a chain-of-custody form, or that the drug test results are caused by lawful substance use, the employee should tell the MRO. • If there is some new information which may affect the original finding, the MRO may request the laboratory to perform additional testing on the original specimen in order to further clarify the results; and • A final determination will be made by the MRO that the test is either positive or negative, and the individual will be so advised. If the MRO upholds the positive, adulterated or substituted drug determination, that test result will be provided to the City. There is no opportunity to explain a positive alcohol test provided in the DOT regulations. The driver can request the MRO to have the split specimen (the second “B” container) tested at the driver’s expense. This includes all costs that may be associated with the re-test. There is no split specimen testing for an invalid result. The driver has 72 hours after they have been notified of the positive result to make this request. If the employee requests an analysis of the split specimen, the MRO will direct the laboratory to send the split specimen to another certified laboratory for analysis. If an employee has not contacted the MRO within 72 hours, the employee may present information documenting that serious injury, illness, lack of actual notice of the verified test result, inability to contact the MRO, or other circumstances unavoidably prevented the employee from making timely contact. If the MRO concludes there is legitimate explanation for the employee’s failure to contact within 72 hours, the MRO will direct the analysis of the split specimen. If the results of the split specimen are negative, the City may pay for all costs associated with the rest and there will be no adverse action taken against the employee or job applicant. Notification of Test Results Employees. The City will notify a driver of the results of random, reasonable suspicion, and post-accident tests for controlled substance if the test results are verified positive and will inform the driver which controlled substance or substances were verified as positive. Results of alcohol tests will be immediately available from the collection agent. Page 13 Right to Confirmatory Retest. Within seventy-two (72) hours after receiving notice of a positive controlled substance test result, an applicant or driver may request through the MRO a re-analysis (confirmatory retest) of the driver’s split specimen. Action required by federal regulation as a result of a positive controlled substance test (e.g., removal from safety-sensitive functions) will not be stayed during retesting of the split specimen. If the result of the confirmatory retest fails to reconfirm the presence of the controlled substance(s) or controlled substance metabolite(s) found in the primary specimen, or if the split specimen is unavailable, inadequate for testing or untestable, the MRO will cancel the test. Dilute Specimens Dilute Negatives Creatinine concentration of specimen is equal to or greater than 2 mg/dL, but less than or equal to 5 mg/dL. If the City receives information that a driver has provided a dilute negative specimen, the City will direct a recollection, pursuant to the MRO’s direction, under direct observation. Consequences for Drivers Engaging in Prohibited Conduct Job Applicants. Any applicable conditional offer of employment will be withdrawn from a job applicant or employee seeking a transfer who refuses to be tested or tests positive for controlled substance pursuant to this policy. Employees. Drivers who are known to have engaged in prohibited behavior with regard to alcohol misuse or use of controlled substance, as defined earlier in this policy, are subject to the following consequences: • Removal from Safety-Sensitive Functions No driver may perform safety-sensitive functions, including driving a commercial motor vehicle, if the driver has engaged in conduct prohibited by federal law. No driver who is found to have an alcohol concentration of 0.02 or greater but less than 0.04 may perform or continue to perform safety-sensitive functions for the City, including driving a commercial motor vehicle, until the start of the driver’s next regularly scheduled duty, but not less than twenty-four (24) hours following administration of the test. If a driver tests positive under this policy or is found to have an alcohol concentration of .02 or greater but less than .04, the driver will be removed from safety sensitive duties and escorted home; the driver should not drive home but be escorted to his or her home. The driver will then be placed on Compensatory, Personal Leave or another appropriate leave of absence, for hours missed from work. Page 14 • Notification of Resources Available The City will advise each driver who has engaged in conduct prohibited by federal law or who has a positive alcohol or controlled substance test of the resources available to the driver, in evaluating and resolving problems associated with the misuse of alcohol and use of a controlled substance, including the names, addresses, and telephone numbers of Substance Abuse Professionals and counseling and treatment programs. The City will provide this SAP listing in writing at no cost to the driver. • Discipline The City reserves the right to impose whatever discipline the City deems appropriate in its sole discretion, up to and including termination for a first occurrence, against drivers who violate applicable FMCSA or DOT rules or this policy, subject to applicable personnel policies and collective bargaining agreements. Except as otherwise required by law, the City is not obligated to reinstate or requalify such drivers following a first positive confirmed controlled substance or alcohol test result. • Evaluation, and Return to Duty Testing Should the City wish to consider reinstatement of a driver who engaged in conduct prohibited by federal law and/or who had a positive alcohol or controlled substance test, the driver must undergo a SAP evaluation, participate in any prescribed education/treatment, and successfully complete return-to-duty alcohol test with a result indicating an alcohol concentration of less than 0.02 and/or or a controlled substance test with a verified negative result, before the driver returns to duty requiring the performance of a safety-sensitive function. The SAP will determine what assistance, if any, the driver needs in resolving problems associated with alcohol misuse and controlled substance use and will ensure the driver properly follows any rehabilitation program and submits to unannounced follow-up alcohol and controlled substance testing. • Follow-Up Testing If the driver passes the return-to-duty test, he/she will be subject to unannounced follow-up alcohol and/or controlled substance testing. The number and frequency for such follow-up testing will be as directed by the SAP and will consist of at least six tests in the first twelve months. These tests will be conducted under direct observation. • Refusal to test All drivers and applicants have the right to refuse to take a required alcohol and/or controlled substance test. If an employee refuses to undergo testing, the employee will be considered to have tested positive and may be subject to disciplinary action, up to and including termination. Refer to Refusing to Test provided earlier in this policy. • Responsibility for Cost of Evaluation and Rehabilitation Drivers will be responsible for paying the cost of evaluation and rehabilitation (including services provided by a Substance Abuse Professional) recommended or required by the Page 15 City or FMCSA or DOT rules, except to the extent that such expense is covered by an applicable employee benefit plan or imposed on the City pursuant to a collective bargaining agreement. • Reporting to the FMCSA’s CDL Drug and Alcohol Clearinghouse In accordance with the Federal Motor Carrier Safety Administration’s (FMCSA) Commercial Driver’s License (CDL) Drug and Alcohol Clearinghouse reporting requirements beginning January 6, 2020, the City will report the following information to the Clearinghouse within three business days: ✓ A DOT alcohol confirmation test result with an alcohol concentration of 0.04 or greater; ✓ A negative DOT return-to-duty test result; ✓ The driver’s refusal to submit to a DOT test for drug or alcohol use; ✓ Actual knowledge a driver has used alcohol or controlled substances, based on the employer’s direct observation, information provided by the driver’s previous employer(s), a traffic citation for driving a CMV while under the influence of alcohol or controlled substances, or an employee’s admission of alcohol or controlled substance abuse except as provided in § 382.121) of: o On duty alcohol use pursuant to § 382.205; o Pre-duty alcohol use pursuant to § 382.207; o Alcohol use following an accident pursuant to § 382.209; o Controlled substance use pursuant to § 382.213; ✓ Employers will also report negative return-to-duty (RTD) test results and the successful completion of a driver’s follow-up testing plan as ordered by a SAP. Loss of CDL License for Traffic Violations in Commercial and Personal Vehicles Effective August 1, 2005, the FMCSA established strict rules impacting when CDL license holders can lose their CDL for certain traffic offenses in a commercial or personal vehicle. Employees are required to notify their supervisor immediately if the status of their CDL license changes in anyway. Maintenance and Disclosure of Records Except as required or authorized by law, the City will not release driver’s information that is contained in records required to be maintained by this policy or FMCSA and DOT regulations. Beginning in 2020, the city will be required to query and report to the agency’s Commercial Driver’s License (CDL) Drug and Alcohol Clearinghouse prior to hiring new drivers, will conduct annual checks of existing CDL-drivers, and will report certain violations of the DOT drug and alcohol testing program for holders of CDLs. In addition, a driver is entitled, upon written request, to obtain copies of any records pertaining to the driver’s use of alcohol or a controlled substance, including any records pertaining to his or her alcohol or controlled substance tests. Page 16 Policy Contact for Additional Information If you have any questions about this policy or the City’s controlled substance and alcohol testing procedures, you may contact your immediate supervisor or City Administrator to obtain additional information. Definitions Accident: Means an occurrence involving a commercial motor vehicle operating on a public road which results in a fatality; bodily injury to any person who, as a result of the injury, immediately receives medical treatment away from the scene of the accident; or one or more motor vehicles incurring disabling damage as a result of the accident, requiring the vehicle to be transported away from the scene by a tow truck or other vehicle. The term “accident” does not include an occurrence involving only boarding and alighting from a stationary motor vehicle; an occurrence involving only the loading or unloading of cargo; or an occurrence in the course of the operation of a passenger car or a multipurpose passenger vehicle unless the vehicle is transporting passengers for hire or hazardous materials of a type and quantity that require the motor vehicle to be marked or placarded in accordance with 49 C.F.R. § 177.823; 49 C.F.R. § 382.303(a); 49 C.F.R. § 382.303(f). Alcohol Concentration (or Content): Means the alcohol on a volume of breath expressed in terms of grams of alcohol per 210 liters of breath as indicated by an evidential breath test. 49 C.F.R. § 382.107. Alcohol Use: Means the consumption of any beverage, mixture, or preparation, including any medication, containing alcohol. 49 C.F.R. § 382.107. Applicant: Means a person applying to drive a commercial motor vehicle. 49 C.F.R. § 382.107. Breath Alcohol Technician or BAT: Means an individual who instructs and assists individuals in the alcohol testing process and operates an evidential breath testing device (EBT). 49 C.F.R. § 40.3. City: Means City of [City Name]. City Premises: Means all job sites, facilities, offices, buildings, structures, equipment, vehicles and parking areas, whether owned, leased, used or under the control of the City. Page 17 Collection Site: Means a place designated by the City where drivers present themselves for the purpose of providing a specimen of their urine or breath to be analyzed for the presence of alcohol or controlled substances. 49 C.F.R. § 40.3. Commercial Motor Vehicle: Means a motor vehicle or combination of motor vehicles used in commerce to transport passengers or property if the motor vehicle (1) has a gross combination weight rating or gross combination weight of 26,001 or more pounds, whoever is greater, inclusive of a towed unit(s) with a gross vehicle weight rating or gross vehicle weight of more than 10,000 pounds, whichever is greater; or (2) has a gross vehicle weight rating or gross vehicle weight of 26,001 or more pounds, whichever is greater; or (3) is designed to transport sixteen (16) or more passengers, including the driver; or (4) is of any size and is used in the transportation of materials found to be in the transportation of materials found to be hazardous for the purposes of the Hazardous Materials Transportation Act (49 U.S.C. 5103(b)) and which require the motor vehicle to be placarded under the Hazardous Materials Regulation. (49 C.F.R. part 172, subpart F) § 382.107. Fire trucks and other emergency fire equipment are not considered to be commercial vehicles under this policy. Confirmation (or Confirmatory) Test: For alcohol testing means a second test, following a positive non-evidential test, following a positive non-evidential (e.g., saliva) screening test or a breath alcohol screening test with the result of 0.02 or greater, that provides quantitative data of alcohol concentration. For controlled substance testing, “Confirmation (or Confirmatory) Test” means a second analytical procedure to identify the presence of a specific controlled substance or metabolite which is independent of the screen test and which uses a different technique and chemical principal from that of the screen test in order to ensure reliability and accuracy. 49 C.F.R. § 382.107. Controlled Substance: Means those substances identified in 49 C.F.R. § 40.85. Marijuana, amphetamines, opioids, (including heroin), phencyclidine (PCP), cocaine, and any of their metabolites are included within this definition. 49 (C.F.R. § 382.107; 49 C.F.R. § 40.85. Department of Transportation or DOT: Means the United States Department of Transportation. DHHS: Means the Department of Health & Human Services or any designee of the Secretary, Department of Health & Human Services. 49 C.F.R. § 40.3. Disabling Damage: Means damage which precludes departure of a motor vehicle from the scene of the accident in its usual manner in daylight after simple repairs, including damage to motor vehicles that could have been driven, but would have been further damaged if so driven. Page 18 Disabling damage does not include damage which can be remedied temporarily at the scene of the accident without special tools or parts, tire disablement without other damage even if no spare tire is available, headlight or tail light damage or damage to turn signals, horn or windshield wipers which make them inoperative. 49 C.F.R. § 382.107. Driver: Means any person who operates a commercial motor vehicle. This includes, but is not limited to full-time, regularly employed drivers; casual, intermittent or occasional drivers; leased drivers and independent owner-operator contractors who are either directly employed by or under lease to the City or who operate a commercial motor vehicle at the direction of or with the consent of the City. For purposes of pre-employment testing, the term driver includes a person applying to drive a commercial motor vehicle. 49 C.F.R. § 382.107. Drug: Has the same meaning as “controlled substance.” Employee seeking a transfer: Refers to an employee who is not subject to DOT regulations seeking a transfer to a position that will subject them to DOT regulations in the sought after position. Evidential Breath Testing Device or EBT: Means a device approved by the National Highway Traffic Safety Administration (“NHTSA”) for the evidential testing of breath and placed on NHTSA’s “Conforming Products List of Evidential Breath Measurement Devices.” 49 C.F.R. § 40.3. Federal Motor Carrier Safety Administration or FMCSA: Means the Federal Motor Carrier Safety Administration of the United States Department of Transportation. Medical Review Officer or MRO: Means a licensed physician (medical doctor or doctor of osteopathy) responsible for receiving laboratory results generated by a controlled substance testing program who has knowledge of substance abuse disorders and has appropriate medical training to interpret and evaluate an individual’s confirmed positive test result together with his or her medical history and any other relevant biomedical information. 49 C.F.R. § 40.3 Performing (a Safety-Sensitive Function): Means any period in which a driver is actually performing, ready to perform, or immediately available to perform any safety-sensitive functions. 49 C.F.R. § 382.107. Positive Test Result: Means a finding of the presence of alcohol or controlled substance, or their metabolites, in the sample tested in levels at or above the threshold detection levels established by applicable law. Page 19 Reasonable Suspicion: Means a belief a driver has engaged in conduct prohibited by the FMCSA controlled substance and alcohol testing regulations, except when related solely to the possession of alcohol, based on specific contemporaneous, articulable observations made by a supervisor or City official who has received appropriate training concerning the appearance, behavior, speech or body odors of the driver. The determination of reasonable suspicion will be made in writing on a Reasonable Suspicion Record Form during, just preceding, or just after the period of the work day that the driver is required to be in compliance with this policy. In the case of a controlled substance, the observations may include indications of the chronic and withdrawal effects of a controlled substance. Safety-Sensitive Function: Means all time from the time a driver begins to work or is required to be in readiness to work until the time he or she is relieved from work and all responsibility for performing work. Safety- sensitive functions include: • All time at a city plant, terminal, facility, or other property, or on any public property, • waiting to be dispatched, unless the driver has been relieved from duty by the employer; • All time inspecting equipment as required by 49 C.F.R. § 392.7 and 392.8 or otherwise inspecting, servicing, or conditioning any commercial motor vehicle at any time; • All time spent at the driving controls of a commercial motor vehicle in operation; • All time, other than driving time, in or upon any commercial motor vehicle except time spent resting in a sleeper berth (a berth conforming to the requirements of 49 C.F.R. § 393.76); • All time loading or unloading a vehicle, supervising, or assisting in the loading or unloading, attending a vehicle being loaded or unloaded, remaining in readiness to operate the vehicle, or in giving or receiving receipts for shipments loaded or unloaded; and • All time repairing, obtaining assistance, or remaining in attendance upon a disabled vehicle. 49 C.F.R. § 382.107. Screening Test (also known as Initial Test): In alcohol testing, mean an analytical procedure to determine whether a driver may have a prohibited concentration of alcohol in her or her system. Screening tests may be conducted by utilizing a non-evidential screening device included by the National Highway Traffic Administration on its conforming products list (e.g., a saliva screening device) or an evidential breath testing device (“EBT”) operated by a trained breath alcohol technician (“BAT”). In controlled substance testing, “Screening Test” means an immunoassay screen to eliminate “negative” urine specimens form further consideration. 49 C.F.R. § 382.107. Substance Abuse Professional” or “SAP”: Means a licensed physician (medical doctor or doctor of osteopathy), licensed or certified psychologist, licensed or certified social worker, licensed or certified employee assistance Page 20 professional, or licensed or certified addiction counselor (certified by the National Association of Alcoholism and Controlled Substance Abuse Counselors Certification Commission) with knowledge of and clinical experience in the diagnosis and treatment of alcohol and controlled substance-related disorders. 49 C.F.R. § 40.281. APPENDIX B Public Purpose Expenditure Policy Laws and statutes of the State of Minnesota require the expenditures of public funds be used for public purposes. As a way of providing guidance and assistance to City officials, employees, and representatives who must determine what an appropriate “public purpose” includes, the Hugo City Council has adopted public purpose expenditure guidelines. Based on these guidelines, the City Administrator, elected officials, and appointed department heads are authorized by the Hugo City Council to establish administrative policies and procedures consistent with, and in the spirit of, the public purpose expenditure guidelines set forth. The guidelines for public purpose expenditures include, but are not limited to, the following: Public Purpose Guidelines: 1. Training and development programs for City of Hugo employees serve a public purpose when said programs are directly related to the performance of the employee’s job- related duties and are directly related to the programs/services for which the City is responsible for providing to its citizens. 2. Payment of employee work related expenses as outlined by the City of Hugo Personnel Policy. 3. Appropriated health and safety programs for City of Hugo employees that constitute a public purpose by providing for a healthier, safer, and more productive workforce and community. Such programs may also meet the public purpose criteria by minimizing costs to the City and the taxpayer by reducing potential costs of disability benefits claims, insurance premiums, and employee absences. 4. Expenditures on appropriate employee recognition and volunteer recognition programs that serve a public purpose by recognizing significant contribution and commitment. The public purpose is served in this regard by increasing employee morale and productivity, consequently helping create a more efficient and effective public institution. 5. Expenditures on food and refreshments associated with official City of Hugo functions are deemed an appropriate public purpose when those expenditures are necessary to ensure meaningful participation by the participants. 6. Public expenditures for community and citizen outreach and similar activities are to be considered a public purpose when said expenditures are used to ensure efficient and effective operation of City programs and services, promote the availability and use of City resources, and promote coordinated, cooperative planning activities among and between the City, citizens, and businesses. APPENDIX C EARNED SAFE AND SICK TIME (ESST) POLICY Effective January 1, 2024, Sick and Safe Time is paid leave employers must provide to employees in Minnesota that can be used for certain reasons as stated in Section 2.0 (b). All employees working at least 80 hours in a year, excluding paid on-call firefighters, are eligible. At a minimum, an employee needs to be granted one hour of ESST for every 30 hours worked to a maximum of 48 hours of ESST per year. For the purposes of this policy, a year is a calendar year – January 1 to December 31. The hourly rate of ESST is the same hourly rate an employee earns from employment with the city. a) Accruing Earned Sick and Safe Leave Full-time regular employees will not accrue additional ESST hours in excess of current Personal Time Off accrual as the Personal Time Off Policy exceeds the requirements of the ESST Law. For temporary and part-time employees performing work for at least 80 hours in a year for the City, hours of ESST will be one hour for every 30 hours worked up to a maximum of 48 hours per year. b) Earned Sick and Safe Leave Use: The leave may be used as it is accrued in the smallest increment of time tracked by the city’s payroll system. Full-time, part-time, and temporary employees are tracked in .25- hour increments. ESST may be used as PTO in addition to the following: 1. An employee’s own: o Mental or physical illness, injury or other health condition o Need for medical diagnosis, care or treatment, of a mental or physical illness injury or health condition o Need for preventive medical or health care, or o Need to make arrangements for or attend funeral services or a memorial, or address financial or legal matters that arise after the death of a family member 2. Care of a family member: o With mental or physical illness, injury or other health condition o Who needs medical diagnosis, care or treatment of a mental or physical illness, injury or other health condition, or o Who needs preventative medical or health care 3. Absence due to domestic abuse, sexual assault or stalking of the employee or employee’s family member provided the absence is to: o Seek medical attention related to physical or psychological injury or disability caused by domestic abuse, sexual assault, or stalking o Obtain services from a victim services organization o Obtain psychological or other counseling o Seek relocation or take steps to secure an existing home due to domestic abuse, sexual assault or stalking o Seek legal advice or take legal action, including preparing for or participating in any civil or criminal legal proceeding related to or resulting from domestic abuse, sexual assault, or stalking 4. Closure of the employee's place of business due to weather or other public emergency or an employee’s need to care for a family member whose school or place of care has been closed due to weather or other public emergency 5. The employee's inability to work or telework because the employee is prohibited from working by the city due to health concerns related to the potential transmission of a communicable illness related to a public emergency, or seeking or awaiting the results of a diagnostic test for, or a medical diagnosis of, a communicable disease related to a public emergency and the employee has been exposed to a communicable disease or the city has requested a test or diagnosis. 6. When it has been determined by health authorities or a health care professional that the presence of the employee or family member in the community would jeopardize the health of others because of the exposure of the employee or family member of the employee to a communicable disease, whether or not the employee or family member has actually contracted the communicable disease. c) For Earned Sick and Safe Leave purposes, family member includes an employee’s: • Spouse or registered domestic partner • Child, foster child, adult child, legal ward, child for whom the employee is legal guardian, or child to whom the employee stands or stood in local parentis • Sibling, step sibling or foster sibling • Biological, adoptive or foster parent, stepparent or a person who stood in loco parentis when the employee was a minor child • Grandchild, foster grandchild or step grandchild • Grandparent or step grandparent • A child of a sibling of the employee • A sibling of the parent of the employee or • A child-in-law or sibling-in-law • Any of the above family members of a spouse or registered domestic partner • Any other individual related by blood or whose close association with the employee is the equivalent of a family relationship • Up to one individual annually designated by the employee d) Advance Notice for use of Earned Sick and Safe Leave If the need for sick and safe leave is foreseeable, the city requires seven days’ advance notice. However, if the need is unforeseeable, employees must provide notice of the need for Earned Sick and Safe time as as reasonably required by the employer. When an employee uses Earned Sick and Safe time for more than two consecutive scheduled workdays, the city may require appropriate supporting documentation (such as medical documentation supporting medical leave, court records or related documentation to support safety leave). However, if the employee or employee's family member did not receive services from a health care professional, or if documentation cannot be obtained from a health care professional in a reasonable time or without added expense, then reasonable documentation may include a written statement from the employee indicating that the employee is using, or used, Earned Sick and Safe Leave for a qualifying purpose. The city will not require an employee to disclose details related to domestic abuse, sexual assault, or stalking or the details of the employee’s or the employee’s family member’s medical condition. In accordance with state law, the city will not require an employee using Earned Sick and Safe leave to find a replacement worker to cover the hours the employee will be absent; however, employees are still allowed to “voluntarily” seek or trade shifts to cover their ESST absence. e) Retaliation prohibited The city shall not discharge, discipline, penalize, interfere with, or otherwise retaliate or discriminate against an employee for asserting Earned Sick and Safe Leave rights, requesting an Earned Sick and Safe Leave absence, or pursuing remedies. Further, use of Earned Sick and Safe Leave will not be factored into any attendance point system the city may use. Additionally, it is unlawful to report or threaten to report a person or a family member’s immigration status for exercising a right under Earned Sick and Safe Leave. f) Benefits and return to work protections During an employee’s use of Earned Sick and Safe Leave, an employee will continue to receive the city’s employer insurance contribution as if they were working, and the employee will be responsible for any share of their insurance premiums. An employee returning from time off using accrued Earned Sick and Safe Leave is entitled to return to their city employment at the same rate of pay received when their leave began, plus any automatic pay adjustments that may have occurred during the employee’s time off. Seniority during Earned Sick and Safe Leave absences will continue to accrue as if the employee has been continually employed. g) Carry Over Earned Sick and Safe Leave Temporary and part-time, non-benefitted employees, are eligible for carry over accrued but unused Earned Sick and Safe time into the following year, but the total of Earned Sick and Safe Leave carry over hours shall not exceed 80 hours. APPENDIX D FAMILY AND MEDICAL LEAVE ELIGIBILITY To qualify to take Family and Medical Leave Act (“FMLA”) leave under this policy, an employee must meet all the following conditions: • Have worked for the City for 12 months (or 52 weeks) prior to the date the leave is to commence. The 12 months or 52 weeks need not have been consecutive; however, the City will not consider any service seven years prior to the employee’s most recent hire date. • Have worked at least 1,250 hours during the 12-month period prior to the date when the leave is requested to commence. The principles established under the Fair Labor Standards Act (“FLSA”) determine the number of hours worked by an employee. The 1250 hours include only on-the-clock hours worked and do not include leave, PTO, or vacation hours. Types of Leaves Covered by FMLA Leave will be granted to all eligible employees for any of the following reasons: • The birth of a child, including prenatal care, or placement of a child with the employee for adoption or foster care; • To care for a spouse, child, or parent who has a serious health condition; • Due to a serious health condition that makes the employee unable to perform the essential functions of the position; • A covered military member’s active duty or call to duty or to care for a covered military member (Military Caregiver and Qualified Exigency Leave) (described below). Definitions • “Spouse” does not include domestic partners or common-law spouses. • “Caring for” a covered family member includes psychological as well as physical care. It also includes acquiring care and sharing care duties. An eligible “child,” with some exceptions, is under 18 years of age. • An eligible “parent” includes a biological parent or a person who stood in the place of a parent. • “Serious Health Condition” means an illness, injury, impairment, or physical or mental condition that involves one of the following: o Hospital Care: Any period of incapacity or treatment connected with inpatient care (i.e., an overnight stay) in a hospital, hospice, or residential medical care facility; o Pregnancy: Any period of incapacity due to pregnancy, prenatal medical care or childbirth; o Absence Plus Treatment: A period of incapacity of more than three consecutive calendar days that also involves continuing treatment by or under the supervision of a health care provider. o Chronic Conditions Requiring Treatments: An incapacity from a chronic condition which requires periodic visits for treatment by a health care provider, continues over an extended period of time, and may cause episodic rather than a continuing period of incapacity; o Permanent/Long-Term Conditions Requiring Supervision o Multiple Treatments: Any period of absence to receive multiple treatments (including any period of recovery therefrom) by a health care provider or by a provider of health care services under orders of, or on referral by, a health care provider. LENGTH AND AMOUNT OF LEAVE The length of FMLA leave is not to exceed twelve (12) weeks in any twelve (12) month period. The leave year is calculated based on a looking forward basis. The entitlement to FMLA leave for the birth or placement of a child for adoption expires twelve (12) months after the birth or placement of that child. HOW LEAVE MAY BE TAKEN FMLA leave may be taken for 12 (or less) consecutive weeks, may be used intermittently (a day periodically when needed), or may be used to reduce the workweek or workday, resulting in a reduced work schedule. In all cases, the leave may not exceed a total of 12 work weeks. Intermittent leave may be taken when medically necessary for the employee’s serious health condition or to care for a family member with a serious health condition. Intermittent leave must be documented in the medical certification form as medically necessary. If an employee is taking intermittent leave or leave on a reduced schedule for planned medical treatment, the employee must make a reasonable effort to schedule the treatment so as to not disrupt the City’s business. In instances when intermittent or reduced schedule leave for the employee or employee's family member is foreseeable or is for planned medical treatment, including recovery from a serious health condition, the City may temporarily transfer an employee to an available alternative position with equivalent pay and benefits if the alternative position would better accommodate the intermittent or reduced schedule. Intermittent/reduced scheduled leave may be taken to care for a newborn or newly placed adopted or foster care child only with the city’s approval. PROCEDURE FOR REQUESTING LEAVE AND NOTICE All employees requesting FMLA leave must provide written or verbal notice of the need for the leave to the City Administrator. When the need for the leave is foreseeable, the employee must give verbal or written notice to the City Administrator at least thirty (30) days prior to the date on which leave is to begin. If thirty (30) days’ notice cannot be given, the employee is required to give as much notice as practicable, including following required call-in procedures. The City requires an employee on FMLA leave to report periodically on the employee’s status and intent to return to work and provide reports of workability as requested by City Administrator. CERTIFICATION AND DOCUMENTATION REQUIREMENTS For leave due to an employee’s serious health condition or that of an employee’s family member, the City may require the completion of a Medical Certification form by the attending physician or practitioner as allowed by law. The form must be submitted by the employee to the City Administrator within fifteen (15) calendar days after leave is requested. If the form is not submitted in a timely fashion, the employee must provide a reasonable explanation for the delay. Failure to provide medical certification may result in a denial or delay of the FMLA leave. When leave is due to an employee’s own serious health condition, a Fitness for Duty Certification (FFD) will be required before an employee can return to work. Failure to timely provide such certification may eliminate or delay an employee’s right to reinstatement under the FMLA. If an employee is using intermittent leave and reasonable safety concerns exist regarding the employee’s ability to perform their duties, a FFD certificate may be required as frequently as every 30 days during periods when the employee has used intermittent leave. Recertification of leave may be required if the employee requests an extension of the original length approved by the City or if the circumstances regarding the leave have changed. Additionally, recertification may be required if there is a question as to the validity of the certification or if the employee is unable to return to work due to the serious health condition. SECOND AND THIRD MEDICAL OPINIONS The City may request a second, and in certain circumstances, a third medical opinion. ANNUAL MEDICAL CERTIFICATION AND RECERTIFICATION Where the employee's need for leave due to the employee's own serious health condition lasts beyond a single leave year, the City will require employees to provide a new medical certification in each subsequent leave year. REINSTATEMENT Employees returning from Family and Medical Leave will be reinstated in the same position or a position equivalent in pay, benefits, and other terms and conditions of employment. The City may request a “return to work” release from health care provider. GROUP HEALTH INSURANCE AND OTHER BENEFITS, CONCURRENT LEAVE AND SUBSTITUTION OF PAID LEAVE Group Health Insurance: An employee granted leave under this policy will continue to be covered under the City's group health and dental insurance plan under the same conditions and at the same level of City contribution as would have been provided had the employee been continuously employed during the leave period. The employee will be required to continue payment of the employee portion of group insurance coverage while on leave. Arrangements for payment of the employee's portion of premiums must be made by the employee with the City. Group health insurance may be cancelled if an employee’s premium payment is 30 days late. Before terminating coverage, the City will provide written notice to the employee at least 15 days before the coverage is terminated listing the final date payment is due (30 days past the due date) to avoid cancellation and the date coverage will end if payment is not received. If applicable, an employee's share of premium payments for their group health insurance coverage may, at the employee's option, be arranged to write a check month for the duration that the employee may be out. Coverage that lapses due to nonpayment of premiums will be reinstated immediately upon return to work without a waiting period. If there are changes in the City's contribution levels while the employee is on leave, those changes will take place as if the employee were still on the job. Interaction with Other Laws and Benefits: FMLA will run concurrently with any leave and/or wage supplement for which you may be eligible for under local, state, or federal law which may include: Minnesota Paid Leave (MNPL), Minnesota Women’s Economic Security Act (WESA) pregnancy and parenting leave, Short Term Disability (STD), and Personal Leave. If you are receiving MNPL or STD benefits while you are out on FMLA, you may be able to supplement, or "top off," your MNPL benefits with any accrued but unused paid leave. If you choose to supplement your MNPL benefits in this way, the combined weekly sum of MNPL benefits and employer-provided paid leave benefits cannot exceed your Individual Average Weekly Wage (IAWW). For more information, contact the Finance Director. Rights to additional continued benefits will depend on whether leave is paid or unpaid. Employees may choose, but are not required, to use disability leave benefits (short-term disability or long-term disability), accrued Personal Leave/Earned Sick and Safe Time leave benefits concurrently with FMLA. FAILURE TO RETURN TO WORK AFTER FMLA Except when the employee is also receiving MN Paid Leave benefits, under certain circumstances, if the employee does not return to work at the end of the FMLA leave for at least 30 calendar days, the City may require the employee to repay the portion of the monthly cost paid by the City for group health plan benefits. The City may also require the employee to repay any amounts the City paid on the employee’s behalf to maintain benefits other than group health plan benefits. If the employee fails to pay the city a portion of the premiums for which they are responsible during the FMLA leave and the employee fails to return to work, coverage may end. Loss of coverage for failure to pay premiums is not a qualifying event for purposes of continuation coverage under COBRA. FMLA – QUALIFIED EXIGENCY AND MILTARY CAREGIVER LEAVE Qualified Exigency Eligible employees whose spouse, son, daughter, or parent either has been notified of an impending call or order to covered active military duty or who is already on covered active duty may take up to 12 weeks of leave for reasons related to or affected by the family member’s call- up or service. The qualifying exigency must be one of the following: (1) short-notice deployment; (2) military events and activities; (3) childcare and school activities; (3) financial and legal arrangements; (5) counseling; (6) rest and recuperation; (7) post-deployment activities; (8) parental care; or (9) additional activities that arise out of active duty, provided that the employer and employee agree, including agreement on timing and duration of the leave. Military Caregiver Leave An employee eligible for FMLA leave who is the spouse, son, daughter, parent, or next of kin of a covered servicemember may take up to 26 weeks in a single 12-month period to care for that servicemember. The family member must be a current member of the Armed Forces (including a member of the National Guard or Reserves), who has a serious injury or illness incurred in the line of duty on active duty for which they are undergoing medical treatment, recuperation, or therapy, or otherwise is on outpatient status or on the temporary disability retired list. Eligible employees may not take leave under this provision to care for former members of the Armed Forces, former members of the National Guard and Reserves, or members on the permanent disability retired list. Definitions for this section • A “son or daughter of a covered servicemember” means the covered servicemember’s biological, adopted, or foster child, stepchild, legal ward, or a child for whom the covered servicemember stood in loco parentis, and who is of any age. • A “parent of a covered servicemember” means a covered servicemember’s biological, adoptive, step, or foster father or mother, or any other individual who stood in loco parentis to the covered servicemember. This term does not include parents “in law.” • The “next of kin of a covered servicemember” is the nearest blood relative, other than the covered servicemember’s spouse, parent, son, or daughter, in the following order of priority: blood relatives who have been granted legal custody of the servicemember by court decree or statutory provisions, brothers and sisters, grandparents, aunts and uncles, and first cousins, unless the covered servicemember has specifically designated in writing another blood relative as their nearest blood relative for purposes of military caregiver leave under the FMLA. When no such designation is made, and there are multiple family members with the same level of relationship to the covered servicemember, all such family members shall be considered the covered servicemember’s next of kin and may take FMLA leave to provide care to the covered servicemember, either consecutively or simultaneously. When such designation has been made, the designated individual shall be deemed to be the covered servicemember’s only next of kin. • “Covered active duty” means: o “Covered active duty” for members of a regular component of the Armed Forces means duty during deployment of the member with the Armed Forces to a foreign country. o “Covered active duty” for members of the reserve components of the Armed Forces (members of the U.S. National Guard and Reserves) means duty during deployment of the member with the Armed Forces to a foreign country under a call or order to active duty in a contingency operation as defined in section 101(a)(13)(B) of Title 10 of the United States Code. • “Covered servicemember” means: o An Armed Forces member (including the National Guard or Reserves) undergoing medical treatment, recuperation, or therapy or otherwise in outpatient status or on the temporary disability retired list, for a serious injury or illness”; or o A veteran who is undergoing medical treatment, recuperation, or therapy, for a serious injury or illness and who was a member of the Armed Forces (including a member of the National Guard or Reserves) at any time during the period of 5 years preceding the date on which the veteran undergoes that medical treatment, recuperation, or therapy. • “Serious injury or illness” means: o In the case of a member of the Armed Forces (including a member of the National Guard or Reserves), means an injury or illness that was incurred by the member in line of duty on active duty in the Armed Forces (or existed before the beginning of the member ’s active duty and was aggravated by service in line of duty on active duty in the Armed Forces) and that may render the member medically unfit to perform the duties of the member’s office, grade, rank, or rating; and o In the case of a veteran who was a member of the Armed Forces (including a member of the National Guard or Reserves) at any time during a period when the person was a covered servicemember, means a qualifying (as defined by the Secretary of Labor) injury or illness incurred by a covered servicemember in the line of duty on active duty that may render the servicemember medically unfit to perform the duties of their office, grade, rank or rating. AMOUNT OF LEAVE – QUALIFIED EXIGENCY An eligible employee can take up to 12 weeks of leave for a qualified exigency under the FMLA. AMOUNT OF LEAVE – MILITARY CAREGIVER An eligible employee taking military caregiver leave is entitled to 26 workweeks of leave during a “single 12-month period.” The “single 12-month period” begins on the first day the eligible employee takes FMLA leave to care for a covered servicemember and ends 12 months after that date. Leave taken for any FMLA reason counts towards the 26-week entitlement. If an employee does not take all 26 workweeks of leave to care for a covered servicemember during this “single 12- month period,” the remaining part of the 26 workweeks of leave entitlement to care for the covered servicemember is forfeited. 29 C.F.R. § 825.127(e)(1) (2017). CERTIFICATION OF QUALIFYING EXIGENCY FOR MILITARY FAMILY LEAVE The City will require certification of the qualifying exigency for military family leave. The employee must respond to such a request within 15 days of the request or provide a reasonable explanation for the delay. Failure to provide certification may result in a denial of continuation of leave. This certification will be provided using the DOL Certification of Qualifying Exigency for Military Family Leave. CERTIFICATION FOR SERIOUS INJURY OR ILLNESS OF COVERED SERVICEMEMBER FOR MILITARY FAMILY LEAVE The City will require certification for the serious injury or illness of the covered servicemember. The employee must respond to such a request within 15 days of the request or provide a reasonable explanation for the delay. Failure to provide certification may result in a denial of continuation of leave. This certification will be provided using the DOL Certification for Serious Injury or Illness of Covered Servicemember. All other provisions of the FMLA policy, including Use of Paid Leave, Employee Status and Benefits During Leave, Procedure for Requesting Leave, and Benefits During Leave and Reinstatement, are outlined above in the FMLA policy. APPENDIX E MINNESOTA PAID LEAVE POLICY Overview The City will provide time off to eligible employees who qualify for Minnesota Paid Leave (MNPL) benefits under Minnesota law. The City of Hugo a mandated participant in the State of Minnesota’s Paid Leave program. MNPL benefits are funded through premium contributions payable to the State of Minnesota or the third party administrator as chosen by the City. The premium cost will be split between the City and employee as follows: The City of Hugo will pay 50% of the required premium and employees will pay 50% of the premium cost through payroll deductions starting January 1, 2026. Eligibility Eligibility determinations for MNPL benefits are made by the State of Minnesota or select third- party administrator as chosen by the City. Generally, to be eligible for MNPL, you must: • Work at least 50% of the time from a location in Minnesota, including employees who work from home or spend time in other states occasionally. • Meet the financial eligibility requirements by having earned over a specific amount of wages as defined by under Minnesota law at the time of your requested leave. Benefit Amount An employee's weekly MNPL benefits are calculated and determined by the Minnesota Department of Employment and Economic Development (DEED). Leave Entitlement and Usage The State of Minnesota may approve MNPL leave for the following conditions in a benefit year: • Up to 12 weeks of medical leave (for yourself) to take care of yourself for a serious health condition, including pregnancy, childbirth, recovery, or surgery. • Up to 12 weeks of family leave to: o Bond with a child through birth, adoption, or foster placement o Care for a family member with a serious health condition o Support a military family member called to active duty o Receive covered types of care for yourself or a family member because of domestic abuse, sexual assault, or stalking You can take both types of leave in the same year, but you cannot exceed 20 weeks total within a single benefit year. For example, an employee may be entitled to 12 weeks of family leave to bond with a child and another 8 weeks of medical leave for their serious health condition. Your benefit year starts the first day you take Paid Leave. There is no waiting period for MNPL if you are granted the benefit. MNPL Intermittent Leave Employees may apply for intermittent leave in most cases, provided the leave is reasonable and appropriate to the needs of the individual requiring care. MNPL requires an event to be a seven-day qualifying event unless intermittent. Intermittent leave results in a pro-rated benefit paid from the state and provides employers the option to cap intermittent leave at 480 hours in a 12-month period. The minimum increment of leave must be taken one full calendar day. An applicant is not permitted to apply for payment for benefits associated with intermittent leave until the applicant has eight hours of accumulated leave time, unless more than 30 calendar days have lapsed since the initial taking of the leave.” A) Eligibility In addition to the other eligibility requirements under the MN Paid Leave law, employees seeking intermittent leave must have at least eight hours of accumulated leave (unless more than 30 days have lapsed since taking the initial leave). B) Notice In situations where employees seek MNPL on an intermittent basis, employees must make a reasonable effort to provide written notice to the City Administrator of the need for intermittent leave before applying for MNPL benefits through the MN Paid Leave Program. As part of the notice, employees must provide the City with the following: 1) proposed intermittent leave schedule; and 2) a completed certification from a health care provider identifying the leave as necessary and a reasonable estimate of the frequency and duration and treatment schedule for the leave. C) Increments of Leave & Maximum Number of Hours Consistent with other forms of leave provided by the City, employees may take intermittent leave in increments of one calendar day [or replace with smaller amounts if allowed in other policies]. If eligible for intermittent leave, the City allows a maximum of 480 hours of intermittent leave in any 12-month period. After reaching the maximum amount of allowed intermittent leave, employees may request continuous MNPL provided the continuous leave does not exceed the maximum amount of MNPL allowed by law. Definitions • Family member includes: o Spouse or partner o Child (including biological, adopted, step, or foster children, or a child you raise even if you are not legally related) o Parent or person who raised you o Sibling o Grandchild or grandparent o In-laws (including son, daughter, father, or mother) o Anyone close to you who depends on you like family, even if not related by blood • A serious health condition means a physical or mental illness, injury, impairment, condition, or substance use disorder. Taking care of yourself for this serious condition may involve evaluation, treatment, inpatient care, recovery, or not being able to perform regular work, attend school, or do regular daily activities. This includes childbirth, conditions related to pregnancy, or surgery. Notice Prior to starting a claim with the State or third-party administrator as chosen by the City, employees should notify the City Administrator of your intention to take leave. If the need is foreseeable, we ask that you provide at least two-weeks notice prior to taking leave. If the leave is not foreseeable you will still be able to take leave under MNPL and we ask that you provide as much notice as possible. How to Apply for Minnesota Paid Leave After your leave has been discussed you may apply for MNPL though the State of Minnesota or the third-party administrator as chosen by the City. Interaction with Other Laws and Benefits MNPL will run concurrently with any leave and/or wage supplement for which you may be eligible for under local, state, or federal law which may include: Family and Medical Leave Act (FMLA) and/or Minnesota Women’s Economic Security Act (WESA) pregnancy and parenting leave. The City offers a short-term disability (STD) policy that may run concurrently and require its own filing requirement pursuant to the terms of the STD policy. STD payments may be reduced, pursuant to the terms of the STD policy, as a result of receiving state-paid benefits. Supplementing MNPL Benefits with Accrued Leave If you are receiving MNPL benefits, the City allows you to supplement, or "top off," your MNPL benefits with any accrued but unused paid leave. If you choose to supplement your MNPL benefits in this way, the combined weekly sum of MNPL benefits and City-provided paid leave benefits cannot exceed your Individual Average Weekly Wage (IAWW). Supplemental payments from the City may be delayed by up to four weeks to allow time to verify amounts paid by a third party. Maintaining Health Coverage During Leave Unless the employee revokes coverage while on MNPL, the City will continue to provide group health insurance coverage for an employee on MNPL under the same conditions as the coverage was provided before the employee took leave. The employee must continue to make timely payments of their share of the premiums for such coverage if applicable. If the employee is not using paid time off to cover part or all of the leave, they will be responsible for remitting their portion of health premiums to the City in order to ensure continuation of benefits. Group health insurance may be cancelled if an employee’s premium payment is 30 days late. Before terminating coverage, the City will provide written notice to the employee at least 15 days before the coverage is terminated listing the final date payment is due (30 days past the due date) to avoid cancellation and the date coverage will end if payment is not received. An employee's share of premium payments for their group health insurance coverage may, at the employee's option, be arranged to write a check every month for the duration that the employee may be out. Coverage that lapses due to nonpayment of premiums will be reinstated immediately upon return to work without a waiting period. Reinstatement Upon return from covered MNPL, you will be reinstated to your previous position or to an equivalent position, with the same status, pay, employment benefits, length-of-service credit, and seniority credit as of the date of leave as long as you have worked for the City for a minimum of 90 calendar days. Upon return to work, if it becomes evident that the employee is unable to perform the key essential functions of their position (with or without reasonable accommodation), the City may engage in an interactive process, consistent with the American with Disability Act (ADA) and/or Minnesota Human Rights Act (MHRA) and other applicable workplace policies, including workplace safety protocols, to determine appropriate next steps. Retaliation The City will not interfere or retaliate against employees who request or take leave in accordance with the MN Paid Leave law. APPENDIX F Hugo Fire Department Leave of Absence Form Please complete the Leave of Absence form. All requests for leave shall be submitted and delivered directly to the City Administrator at the Hugo City Hall for interim approval. Final approval shall be made by the City Council at the subsequent council meeting. The firefighter leave of absence request shall comply with Section 11.25, Leave Of Absence for Firefighters, in the Hugo Personnel Policy. Name: Address: Phone Number:  Please mark (x) on the leave of absence you are requesting: Personal Leave ________ Medical Leave ________ Military Leave ________  Please mark (x) on the type of leave of absence you are requesting: Full ________ Partial  Reason for Leave:  Date of absence and anticipated date of return: Firefighter Signature: Date of Request: FOR INTERNAL OFFICE USE: Interim Approval: City Administrator Signature Date Council Action: Approved Denied Date APPENDIX G RESPECTFUL WORKPLACE POLICY Section 1. Applicability Maintaining a respectful public service work environment is a shared responsibility. This policy is intended to express to all employees, volunteers, members of boards and commissions, applicants, contractors/vendors, elected officials and members of the public the expectations by the City of Hugo for respectful workplace conduct both in the workplace and other city-sponsored social events. Section 2. Abusive Customer Behavior While the city has a strong commitment to customer service, the city does not expect employees to accept verbal and other abuse from any customer. An employee may request that a supervisor intervene when a customer is abusive, or the employee may defuse the situation themselves, including professionally ending the contact. If there is a concern about the possibility of violence, the individual should use their discretion to call 911, and as soon as feasible, a supervisor. Employees should leave the area immediately when violence is imminent unless their duties require them to remain (such as police officers). Employees must notify their supervisor about the incident as soon as possible. Section 3. Types of Disrespectful Behavior The following behaviors are unacceptable and therefore prohibited, even if not unlawful in and of themselves: a) Violent behavior: includes the use of physical force, harassment, bullying or intimidation. b) Discriminatory behavior: includes inappropriate remarks about or conduct related to a person’s legally protected characteristic such as race, color, creed, religion, national origin, disability, sex, gender, pregnancy, marital status, age, sexual orientation, gender identity, or gender expression, familial status, or status with regard to public assistance. c) Offensive behavior: may include such actions as: rudeness, angry outbursts, inappropriate humor, vulgar obscenities, name calling, disparaging language, or any other behavior regarded as offensive to a reasonable person based upon violent or discriminatory behavior as listed above. It is not possible to anticipate in this policy every example of offensive behavior. Accordingly, employees are encouraged to discuss with their fellow employees and supervisor what is regarded as offensive, considering the sensibilities of employees and the possibility of public reaction. Although the standard for how employees treat each other and the general public will be the same throughout the city, there may be differences between work groups about what is appropriate in other circumstances unique to a work group. If an employee is unsure whether a particular behavior is appropriate, the employee should request clarification from their supervisor or the city administrator. d) Sexual harassment: Sexual Harassment can consist of a wide range of unwanted and unwelcome sexually directed behavior such as unwelcome sexual advances, requests for sexual favors, and other verbal or physical conduct of a sexual nature when: • Submitting to the conduct is made either explicitly or implicitly a term or condition of an individual’s employment; or • Submitting to or rejecting the conduct is used as the basis for an employment decision affecting an individual’s employment; or • Such conduct has the purpose or result of unreasonably interfering with an individual’s work performance or creating an intimidating, hostile or offensive work environment. e) Sexual harassment includes, but is not limited to, the following: • Unwelcome or unwanted sexual advances. This means stalking, patting, pinching, brushing up against, hugging, cornering, kissing, fondling or any other similar physical contact considered unacceptable by another individual. • Verbal or written abuse, kidding, or comments that are sexually oriented and considered unacceptable by another individual. This includes comments about an individual’s body or appearance where such comments go beyond mere courtesy, telling “dirty jokes” or any other tasteless, sexually oriented comments, innuendos or actions that offend others. The harassment policy applies to social media posts, tweets, etc., that are about or may be seen by employees, customers, etc. • Requests or demands for sexual favors. This includes subtle or obvious expectations, pressures, or requests for any type of sexual favor, along with an implied or specific promise of favorable treatment (or negative consequence) concerning one’s current or future job. Section 4. Employee Response to Disrespectful Workplace Behavior All employees should feel comfortable calling their supervisor or another manager to request assistance should they not feel comfortable with a situation. If situations involve violent behavior call the police, ask the individual to leave the area, and/or take other reasonable action. If employees see or overhear what they believe is a violation of this policy, employees should advise a supervisor, the city administrator, or City attorney promptly. Employees who believe disrespectful behavior is occurring are encouraged to deal with the situation in one of the ways listed below. If there is a concern about the possibility of violence, the individual should use his/her discretion to call 911, and as soon as feasible, a supervisor. In the event the disrespectful behavior occurring involves the employee’s supervisor, the employee should contact human resources, the supervisor’s manager or the City Administrator. Step 1 • If you feel comfortable doing so, professionally, but firmly, tell whoever is engaging in the disrespectful behavior how you feel about their actions. Politely request the person to stop the behavior because you feel intimidated, offended, or uncomfortable. If practical, bring a witness with you for this discussion. • If you fear adverse consequences could result from telling the offender or if the matter is not resolved by direct contact, go to your supervisor, human resources, your supervisor’s supervisor, or the City Administrator. The person to whom you speak is responsible for documenting the issues and for giving you a status report on the matter. In some situations, such as with an offender from the public it is preferable to avoid one on one interactions. Talk to your supervisor about available options to ensure there are others available to help with transactions with the offender. • The City urges conduct which is viewed as offensive be reported immediately to allow for corrective action to be taken through education and immediate counseling, if appropriate. It is vitally important you notify a supervisor, the City Administrator, the mayor or councilmember of promptly of your concerns promptly. Any employee who observes sexual harassment or discriminatory behavior, or receives any reliable information about such conduct, must report it promptly to a supervisor or the City Administrator. Step 2 • If, after what is considered to be a reasonable length of time (for example, 30 days), you believe inadequate action is being taken to resolve your complaint/concern, the next step is to report the incident to the City Administrator, the Mayor or the City Attorney. Section 5. Supervisor’s Response to Allegations of Disrespectful Workplace Behavior Employees who have a complaint of disrespectful workplace behavior will be taken seriously. In the case of sexual harassment or discriminatory behavior, a supervisor must report the allegations promptly to the City Administrator, who will determine whether an investigation is warranted. A supervisor must act upon such a report even if requested otherwise by the victim. In situations other than sexual harassment and discriminatory behavior, supervisors will use the following guidelines when an allegation is reported: Step 1 • If the nature of the allegations and the wishes of the victim warrant a simple intervention, the supervisor may choose to handle the matter informally. The supervisor may conduct a coaching session with the offender, explaining the impact of their actions and requiring the conduct not reoccur. This approach is particularly appropriate when there is some ambiguity about whether the conduct was disrespectful. • Supervisors, when talking with the reporting employee will be encouraged to ask them what they want to see happen next. When an employee comes forward with a disrespectful workplace complaint, it is important to note the City cannot promise complete confidentiality, due to the need to investigate the issue properly. However, any investigation process will be handled as confidentially as practical and related information will only be shared on a need-to-know basis and in accordance with the Minnesota Government Data Practices Act and/or any other applicable laws. Step 2. • If a formal investigation is warranted, the individual alleging a violation of this policy will be interviewed to discuss the nature of the allegations. Formal investigations will be prompt, impartial, and thorough. The person being interviewed may have someone of their own choosing present during the interview. Typically, the investigator will obtain the following description of the incident, including date, time and place: - Corroborating evidence. - A list of witnesses. - Identification of the offender. • To facilitate fostering a respectful work environment, all employees are encouraged to respond to questions or to otherwise participate in investigations regarding alleged harassment. Step 3. The supervisor must notify the City Administrator about the allegations (assuming the allegations do not involve the City Administrator). For more information about what to do when allegations involve the City Administrator, the mayor, or a councilmember, see “Special Reporting Requirements” below. Step 4. In most cases, as soon as practical after receiving the written or verbal complaint, the alleged policy violator will be informed of the allegations, and the alleged violator will have the opportunity to answer questions and respond to the allegations. The City will follow any other applicable policies or laws in the investigatory process. Step 5. After adequate investigation and consultation with the appropriate personnel, a decision will be made regarding whether or not disciplinary action will be taken. Step 6. The alleged violator and complainant will be advised of the findings and conclusions as soon as practicable and to the extent permitted by the Minnesota Government Data Practices Act. Step 7. The City will take reasonable and timely action, depending on the circumstances of the situation. Section 6. Special Reporting Requirements When the supervisor is perceived to be the cause of a disrespectful workplace behavior incident, a report will be made to the City Administrator who will determine how to proceed in addressing the complaint as well as appropriate discipline. If the City Administrator is perceived to be the cause of a disrespectful workplace behavior incident, a report will be made to the city attorney who will confer with the mayor and City Council regarding appropriate investigation and action. If a council member is perceived to be the cause of a disrespectful workplace behavior incident involving City personnel, the report will be made to the City Administrator and referred to the City Attorney. In cases such as these, it is common for the City Council to authorize an investigation by an independent investigator (consultant). The independent investigator will report their findings to the City Council. The City will take reasonable and timely action, depending on the circumstances of the situation. Pending completion of the investigation, the City Administrator may at their discretion take appropriate action to protect the alleged victim, other employees, or citizens. If an elected or appointed City official (e.g., council member or commission member) is the victim of disrespectful workplace behavior, the City Attorney will be consulted as to the appropriate course of action. Section 7. Confidentiality A person reporting or witnessing a violation of this policy cannot be guaranteed anonymity. The person’s name and statements may have to be provided to the alleged offender. All complaints and investigative materials will be contained in a file separate from the involved employees’ personnel files. If disciplinary action does result from the investigation, the results of the disciplinary action will then become a part of the employee(s) personnel file(s). Section 8. Retaliation Retaliation is strictly prohibited. Retaliation includes, but is not limited to, any form of intimidation, reprisal, or harassment. Individuals who report harassing conduct, participate in investigations, or take any other actions protected under federal or state employment discrimination laws will not be subject to retaliation. Retaliation is broader than discrimination and includes, but is not limited to, any form of intimidation, reprisal or harassment. While each situation is very fact dependent, generally speaking retaliation can include a denial of a promotion, job benefits, or refusal to hire, discipline, negative performance evaluations or transfers to less prestigious or desirable work or work locations because an employee has engaged or may engage in activity in furtherance of EEO laws. It can also include threats of reassignment, removal of supervisory responsibilities, filing civil action, deportation or other action with immigration authorities, disparagement to others or the media and making false report to government authorities because an employee has engaged or may engage in protected activities. Any individual who retaliates against a person who testifies, assists, or participates in an investigation may be subject to disciplinary action up to and including termination. If you feel retaliation is occurring within the workplace, please report your concern immediately to any of the following: • Immediate supervisor • Your supervisor’s manager • City Administrator • Mayor or City Council Member • In the event an employee feels retaliation has occurred by the City Administrator or the City Council, then reporting may be made to the City Attorney. Supervisors who have been approached by employees with claims of retaliation will take the complaint seriously and promptly report the allegations promptly to the City Administrator, or if the complaint is against the City Administrator to the City Attorney, who will decide how to proceed in addressing the complaint. Consistent with the terms of applicable statutes and City personnel policies, the City may discipline any individual who retaliates against any person who reports alleged violations of this policy. The City may also discipline any individual who retaliates against any participant in an investigation, proceeding or hearing relating to the report of alleged violations. Appendix H Discipline Policy Section 1. Objective Supervisors are responsible for maintaining compliance with City standards of employee conduct. The objective of this policy is to establish a standard disciplinary process for employees of the City of Hugo. City employees will be subject to disciplinary action for failure to fulfill their duties and responsibilities at the level required, including observance of work rules and standards of conduct and applicable City policies. Discipline will be administered in a non-discriminatory manner. An employee who believes that discipline applied was either unjust or disproportionate to the offense committed may pursue a remedy through the grievance procedures established in the city’s personnel policies. The supervisor and/or the City Administrator will investigate any allegation on which disciplinary action might be based before any disciplinary action is taken. Section 2. No Contract Language Established This policy is not to be construed as contractual terms and is intended to serve only as a guide for employment discipline. Section 3. Process The City may elect to use progressive discipline, a system of escalating responses intended to correct the negative behavior rather than to punish the employee. There may be circumstances that warrant deviation from the suggested order or where progressive discipline is not appropriate. Nothing in these personnel policies implies that any City employee has a contractual right or guarantee (also known as a property right) to the job they perform. Documentation of disciplinary action taken will be placed in the employee’s personnel file with a copy provided to the employee. The following are descriptions of the types of disciplinary actions: (a) Oral Reprimand This measure will be used where informal discussions with the employee’s supervisor have not resolved the matter. All supervisors have the ability to issue oral reprimands without prior approval. Oral reprimands are normally given for first infractions on minor offenses to clarify expectations and put the employee on notice the performance or behavior needs to change, and what the change must be. The supervisor will document the oral reprimand including date(s) and a summary of discussion and corrective action needed. (b) Written Reprimand A written reprimand is more serious and may follow an oral reprimand when the problem is not corrected, or the behavior has not consistently improved in a reasonable period of time. Serious infractions may require skipping either the oral or written reprimand, or both. Written reprimands are issued by the supervisor with prior approval from the City Administrator. A written reprimand will: (1) state what happened; (2) state what should have happened; (3) identify the policy, directive or performance expectation that was not followed; (4) provide history, if any, on the issue; (5) state goals, including timetables, and expectations for the future; and (6) indicate consequences of recurrence. Employees will be given a copy of the reprimand to sign acknowledging its receipt. An employees’ signature does not mean the employee agrees with the reprimand. Written reprimands will be placed in the employee’s personnel file. (c) Suspension With or Without Pay The City Administrator may suspend an employee without pay for disciplinary reasons. Suspension without pay may be followed with immediate dismissal as deemed appropriate by the City Council, except in the case of veterans. Qualified veterans, who have completed their initial probationary period, will not be suspended without pay in conjunction with a termination. The employee will be notified in writing of the reason for the suspension either prior to the suspension or shortly thereafter. A copy of the letter of suspension will be placed in the employee’s personnel file. An employee may be suspended or placed on involuntary leave of absence pending an investigation of an allegation involving that employee. The leave may be with or without pay depending on a number of factors including the nature of the allegations. If the allegation is proven false after the investigation, the relevant written documents will be removed from the employee’s personnel file and the employee will receive any compensation and benefits due had the suspension not taken place. (d) Demotion and/or Transfer An employee may be demoted or transferred if attempts at resolving an issue have failed and the City Administrator determines a demotion or transfer to be the best solution to the problem. The employee must be qualified for the position to which they are being demoted or transferred. The City Council must approve this action. (e) Dismissal The City Administrator, with the approval of the City Council, may dismiss an employee for substandard work performance, serious misconduct, or behavior not in keeping with City standards. If the disciplinary action involves the removal of a qualified veteran, who has completed their initial probationary period, the appropriate hearing notice will be provided, and all rights will be afforded the veteran in accordance with Minnesota law. APPENDIX I GRIEVANCE PROCEDURE Section 1. Grievance Procedure Any dispute between an employee and the Cityrelative to the application, meaning or interpretation of these personnel policies will be settled in the following manner: Step 1: The employee must present the grievance in writing, stating the nature of the grievance, the date at which the incident allegedly occurred, the facts on which it is based, the provision or provisions of the personnel policies allegedly violated, and the remedy requested, to the proper supervisor within twenty-one days after the alleged violation or dispute has occurred. The supervisor will respond to the employee in writing within seven calendar days. Step 2: If the grievance has not been settled in accordance with Step 1, it must be presented in writing, stating the nature of the grievance, the date at which the incident allegedly occurred, the facts on which it is based, the provision or provisions of the Personnel Policies allegedly violated, and the remedy requested, by the employee to the City Administrator within seven days after the supervisor’s response is due. The City Administrator or their designee will respond to the employee in writing within seven calendar days. The decision of the City Administrator is final for all disputes with exception of those specific components in a performance evaluation subject to a challenge through the Minnesota Department of Administration. Section 2. Waiver If a grievance is not presented within the time limits set forth above, it will be considered “waived.” If a grievance is not appealed to the next step in the specified time limit or any agreed extension thereof, it will be considered settled on the basis of the city’s last answer. If the City does not answer a grievance or an appeal within the specified time limits, the employee may elect to treat the grievance as denied at that step and immediately appeal the grievance to the next step. The time limit in each step may be extended by mutual agreement of the City and the employee without prejudice to either party. The following actions are not grievable: • While certain components of a performance evaluation, such as disputed facts reported to be incomplete or inaccurate are challengeable, other performance evaluation data, including subjective assessments, are not. • Pay increases or lack thereof; and • Merit pay awards. The above list is not meant to be all inclusive or exhaustive. 1 APPENDIX J City of Hugo Citizens Ride-Along Policy PURPOSE To provide eligible citizens an opportunity to observe the day-to-day operations of the City of Hugo and the Hugo Fire Department. POLICY Only those persons with written authorization from the City Administrator or the Fire Chief (or designee) shall be allowed to participate in the Citizen Ride-Along Program. Priority shall be given to qualified interns or students enrolled in a College or University sponsored Law Enforcement or Criminal Justice related programs. Exceptions may be granted by the City Administrator or the Fire Chief (or designee). ELIGIBILITY To participate in the Citizens Ride-Along Program, the applicant shall meet the following criteria: a. Eighteen years of age or older. b. Shall be in good health and shall not have any condition that may hinder a police officer from performing his/her duties. c. Shall be free from arrest and/or conviction of a criminal offense or serious traffic offense. d. Shall not be under a Personal Protective Order or any sort of Bond Restrictions. e. Shall not be or have been an adverse party involved in any civil matter involving the municipality or its employees as defendants. f. Shall agree to provide requested information necessary to allow processing of the application by the City. g. Shall agree to follow the rules of the Program and direction of the individual to which he/she is assigned. h. Shall agree that participation is limited to those hours approved by the City Administrator or Fire Chief (or designee). APPLICATION Individuals wishing to participate in the Citizens Ride-Along Program shall: 2 1. Truthfully complete an application to participate in the Program. 2. Sign a waiver of liability and authorization for release of information forms. 3. Return the application forms to the City Administrator or Fire Chief (or designee). 4. The completed application shall be forwarded to the Department Head for processing and review to determine the person’s eligibility to participate. a. If the person is eligible for the Program, the Department Head or a designee shall notify the applicant that they are eligible to participate. o The person making the determination of eligibility shall note their name and date on the application. o The person shall be assigned specific hours to participate. These hours shall be noted on the application along with the name of the assigned officer and the date the assignment was made. o The assigned individual affected by the hours shall be given a copy of the approved application, signed waiver and shall be informed of the arrangements that have been made. b. If the person is ineligible to participate in the Program, the City Administrator or Fire Chief (or designee) shall notify the applicant that they are not eligible. o The reasons for ineligibility shall be noted on the application along with the name of the person making the determination. o The date the person was notified of the ineligibility shall be noted on the application. c. All application shall be maintained in an administrative file for a period of three years RULES a. Participants do not have the power to make any decisions on the behalf of the City of Hugo while involved in a ride-along. Individuals participating in the program with the Fire Department or Police Department have no police power and shall not take any law enforcement action unless they are directed to do so by an officer of the Department. b. Participants shall respect and maintain the confidentiality of the City’s information and records. c. Participants shall not use City communications equipment except in extreme emergencies. d. Participants shall not use City computers except as authorized by the City Administrator. 3 e. Participants shall not operate any vehicle during their Ride-Along assignment. f. Participants shall not handle any evidence or equipment. g. Participants shall not engage in conversation with people involved in complaint activity or those under the control of the Fire Department. h. Participants shall follow the rules of the Program and direction of any command officer or the individual to which they are assigned. i. Participants are to remain in the City vehicle during the Ride-Along unless otherwise directed by the supervising individual. j. Participants shall wear Business or Business Casual attire. k. Participants shall display Departmental issued identification during the Ride-Along assignment. l. Participants may carry a flashlight for purposes of illumination. m. Participants are prohibited from possessing or carrying a firearm or any weapon during the Ride-Along. n. Participants shall not smell of, possess or consume alcoholic beverages during the Ride-Along. o. Participants shall not use tobacco products while in City-owned facilities, in any City- owned vehicles, in other locations where tobacco use is prohibited or while in view of the public. SUPERVISOR’S RESPONSIBILITY a. Shall review the application of the Participant to ensure a waiver of liability has been signed. b. Shall ensure the person reporting to Ride-Along is the same individual who has been approved. c. Shall review the rules of the Program with the Participant and ensure they are in proper attire. d. May terminate a Ride-Along due to manpower shortage, workload or some unforeseen circumstances where it would not be appropriate to continue the session. e. Shall interview the Participant to receive feedback about the Program. A short synopsis of the information will be written by the supervisor and given to the City Administrator or the Fire Chief. f. Should a Ride-Along experience be terminated at the request of the supervisor, the City Administrator or Fire Chief shall ensure an administrative report detailing the reason(s) for the decision is attached to the application. The following are circumstances when the Ride-Along experience may be ended. 4 1. The Participant does not follow the rules of the Program or directions from the supervisor. 2. The Participant creates conflict or an unsafe condition for the supervisor. 3. Conditions exist that make it unsafe for the Participant to continue. 4. It is determined that the Participant was untruthful in the application for the Program. g. Supervisors assigned a Civilian Ride-Along should go about their routine assignment while hosting a Program Participant. Remember that the Participant in an interested citizen observer. h. Officers shall keep the safety of the Participant in mind when performing assignments. Instructions shall be given to the Participant that is consistent with the rules of the Program. It should be reinforced that unless otherwise directed by the supervisor, they are to remain with in the City vehicle as an observer. i. Supervisors shall familiarize the Participant with the equipment in the vehicle and how it functions. j. Supervisors are expected to answer the Participant’s questions in a thoughtful and truthful manner. Tactical or operational information of the City that is considered confidential shall not be disclosed. Supervisors shall keep in mind the rules of the City considering release of information. k. The supervisor is responsible to pre-plan with the Participant some safe drop-off places that can be utilized. If the supervisor is assigned or becomes involved in a serious felony incident, motor vehicle pursuit or at any time the supervisor feels it necessary, the supervisor will drop the Participant at one of the safe places and notify dispatch of the location. As soon as practicably possible, the host supervisor shall retrieve the Participant or cause it to be done by another City representative. l. If the Participant wants to end the Ride-Along they are to be returned to the city facilities as soon as practical. The City Administrator or Fire Chief shall be notified that the Participant has chosen to terminate. COMPLIANCE Violations of this policy or portions thereof may result in disciplinary action. APPLICATION This Order constitutes City policy and is not intended to enlarge the employer’s or employee’s civil or criminal liability in any way. It shall not be construed as the creation of higher legal standard of safety or care in an evidentiary sense with respect to third party claims insofar as the employer’s or the employee’s legal duty as imposed by law. 5 Ride Along Program Application Name: Phone Number: Date of Birth: Address: Purpose for Ride along: Employer/School Being of lawful age and of sound mind, for myself and my heirs, administrators, executors and assigns, hereby assume all risk in all activities in which I participate, and in this program waive the right to assert my claim, action or cause of action, whatsoever, against the City of Hugo or its employees for an injury, loss or damage whatsoever, to my person and/or personal property in my possession, including injuries resulting in death, arising out of any accidents or events occurring while I am riding as a passenger in a City of Hugo Building Department vehicle and/or accompanying City of Hugo Building Inspectors in the performance of their duties, unless caused by the gross negligence or intentional torts of the city. I am aware that circumstances, events, dangers or hazards may arise or occur while I am a passenger in such city vehicles, and/or accompanying such Building Inspectors that could expose me to harm and may result in personal injury, loss, damage or death as aforesaid, and I assume the risk of such known or unknown circumstances, events, dangers, or hazards, whether reasonably foreseeable or not. I further agree to save [?] and hold the City of Hugo harmless from any and all claims that may arise or are attributable director or indirectly to me in conjunction with my participation with the City of Hugo’s Building Department. I have read the above, and I fully understand the legal significance of my signature, and I have received a copy of this waiver. Signed: Spouse: 6 Requested by: Permission hereby is granted to the above named party and whose signature is affixed to this form, to ride as a passenger in a building department vehicle on Dated this day of , 20 . Approved by: Bryan Bear, City Administrator 1 APPENDEX K HUGO FIRE DEPARTMENT POLICY REGARDING DATA AND SOCIAL MEDIA SUBJECT: The collection, taking, production, use, distribution, and release of pictures, recordings, social, digital or other media by members of the Hugo Fire Department while they are on duty or while off-duty and their position allows special access not otherwise available to members of the public. This includes off-duty access to Fire department facilities, apparatus and equipment. PURPOSE: This policy is intended to protect the department, the reputation of the department, the confidentiality of its members, the patients and members of the public with whom we interact. Nothing in this policy is intended to unlawfully restrict a members' First Amendment right to free speech or restrict discussions as a private citizen over matters of public concern. POLICY: • Any photographs, recordings, digital or other media collected, taken, secured, generated or produced while a member is on duty shall be the property of the fire department . • Any photographs, recordings, digital or other media produced while a member is on-duty for purposes of investigation, training, documentation, or public awareness may be used only with the advance written approval of the Fire Chief. • Any photographs, recordings, digital or other media produced for purely personal purposes while a member is off-duty but through special access shall be generally acceptable and appropriate so as not to impugn the character of the department. Such purely personal media produced should in no way be construed or characterized to be endorsed by the department. Any such media deemed by the Fire Chief to be inappropriate or that is in conflict with the character of the department shall be immediately removed from social media or other public postings. • Any person's social media postings, shall not be construed or characterized as an official release of information by the Hugo Fire Department. If necessary, the member shall provide a disclaimer stating that the posting is their own opinion and does not represent that of the department . • Unless otherwise restricted by the MN Data Practices Act or other applicable law, Minnesota Statutes §§13 et seq.and specifically §13 .82, all photographs, digital recordings or other media that are the property of the fire department may be subject to public disclosure if directed by the Fire Chief. 2 The provisions of this policy as well as those of the Section 1.06 and 1.07 shall apply. ENFORCEMENT: This policy is enforceable by the Fire Chief through the employee discipline policy established for the City of Hugo and the Hugo Fire Department. 14669 Fitzgerald Avenue North, Hugo, MN 55038 • (651) 762-6300 • www.ci.hugo.mn.us TO: Honorable Mayor Tom Weidt and Members of the City Council FROM: Anna Wobse, Finance Director SUBJECT: Resolution Not to Waive Statutory Tort Liability Limits DATE: For the City Council Meeting of December 15, 2025 DESIRED COUNCIL ACTION Adoption of Resolution Not to Waive Statutory Tort Liability Limits HISTORY In the late 1990’s the League of Minnesota Cities Insurance Trust (LMCIT) required each city that obtained liability coverage from them to decide whether or not to waive the statutory tort liability limits to the extent of the coverage purchased. At that time the City Council opted not to waive the statutory limits. LIABILITY IN EXCESS OF THE STATUTORY LIMITS The City of Hugo does purchase $2 million in excess of the statutory limits because the tort limits either do not or may not apply to the following types of claims:  Claims under federal civil rights laws.  Claims for tort liability that the city has assumed by contract.  Claims for actions in another state.  Claims based on liquor sales.  Claims based on a “taking” theory. Excess liability coverage is important to a small city. If a city ends up with more liability than it has coverage, the city will have to either draw on existing funds or go to its taxpayers to pay that judgment. REQUIREMENT TO WAIVE OR NOT TO WAIVE STATUTORY LIMITS Because the City purchases liability insurance in excess of statutory limits, LMCIT requires the City Council to decide whether or not to waive the statutory limits for those claims that are subject to such limits. Passage of a resolution not to waive the statutory limits provides a written record that the excess liability coverage will only apply to claims that are not subject to tort limits. RECOMMENDATION Staff recommends that the City Council pass a Resolution Not to Waive the Statutory Tort Liability Limits. ATTACHMENTS Resolution Not to Waive Statutory Tort Liability Limits RESOLUTION NO. 2025- A RESOLUTION NOT TO WAIVE STATUTORY TORT LIABILITY LIMITS WHEREAS, cities obtaining liability coverage from the League of Minnesota Cities Insurance Trust must decide whether or not to waive the statutory tort liability limits to the extent of the coverage purchased. WHEREAS, statutory tort liability limits would apply regardless of whether or not the city purchases optional excess liability coverage. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF HUGO: 1. The City of Hugo does not waive the statutory tort liability limits. 2. Claims to which the statutory municipal tort limits do not apply are not affected by this decision. Council members voting AYE: Council members voting NAY: Whereupon said resolution was declared passed and adopted this 15th day of December, 2025. ____________________________ Tom Weidt, Mayor ATTEST: ______________________________ Michele Lindau, City Clerk 14669 Fitzgerald Avenue North, Hugo, MN 55038 • (651) 762-6300 • www.ci.hugo.mn.us TO: Honorable Mayor Tom Weidt and Members of the City Council FROM: Anna Wobse, Finance Director SUBJECT: Unpaid Utility Bills DATE: For the City Council Meeting of December 15, 2025 DESIRED COUNCIL ACTION Adopt Resolution Certifying Unpaid Utility Bills to the County Auditor for Collection COMMENTS Sections 82-70 and 82-112 of the municipal code authorize the City Clerk to certify past due water and sewer utility bills to the County Auditor for inclusion on the tax rolls. The Finance Department has prepared the attached list and corresponding resolution to comply with these provisions. The total amount of unpaid utility bills subject to assessment is $182,560.18 or 4.4% of the total amount billed in the last four calendar quarters. This is a slight decrease from the 5.1% that was subject to assessment the prior year. RECOMMENDATION Staff recommends adoption of the attached resolution. ATTACHMENTS Resolution Certifying Unpaid Utility Bills to the County Auditor for Collection Unpaid Utility Bill Assessment Roll RESOLUTION 2025- RESOLUTION CERTIFYING UNPAID UTILITY BILLS TO THE COUNTY AUDITOR FOR COLLECTION WHEREAS, pursuant to Section 82-70 and Section 82-112 of the municipal code the City Clerk may certify to the county auditor the amounts due for water and sewer charges, including penalty; and WHEREAS, the amounts subject to assessment have been minimized through diligent collection efforts by staff; BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUGO, WASHINGTON COUNTY, MINNESOTA, that the attached utility bills are declared unpaid. BE IT FURTHER RESOLVED the Clerk shall forthwith transmit a certified copy of this certification role to the County Auditor to be extended on the property tax lists of the county and such certified unpaid charges shall be collected and paid over in the same manner as property taxes. Upon roll call, the following members voted AYE: Upon roll call, the following members voted NAY: Whereupon said resolution was declared passed and adopted this 15th day of December, 2025. __________________________ Tom Weidt, Mayor ATTEST: _______________________________ Michele Lindau, City Clerk PID Proj Code Total OB Interest Fee County Total Read Seq #Service Address 3103121140013 S-81020 $344.90 $5.00 $349.90 0000000000 5010 N 126TH STREET 3103121420028 S-81020 $344.90 $5.00 $349.90 0000000000 4984 N 124TH STREET CIRCLE 3103121310028 S-81020 $344.90 $5.00 $349.90 0000000000 12416 N EVERTON CIRCLE 2903121140007 S-81020 $717.60 $5.00 $722.60 0000000000 13580 N GOODVIEW AVENUE 3203121220013 S-81020 $631.36 $5.00 $636.36 0000001042 5376 N 129TH STREET 3203121220010 S-81020 $569.20 $5.00 $574.20 0000001048 5340 N 129TH STREET 3203121220083 S-81020 $565.22 $5.00 $570.22 0000001072 12756 N FERRARA AVENUE 3203121220049 S-81020 $689.24 $5.00 $694.24 0000001114 5391 N 128TH STREET 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0000012062 5063 N FRENCH DRIVE 1803121410189 S-81020 $1,075.56 $5.00 $1,080.56 0000012070 5087 N FRENCH DRIVE 1803121440167 S-81020 $269.38 $5.00 $274.38 0000012080 15240 N FANNING DRIVE 1803121440166 S-81020 $607.20 $5.00 $612.20 0000012082 15236 N FANNING DRIVE 1803121440158 S-81020 $712.99 $0.01 $5.00 $718.00 0000012098 15204 N FANNING DRIVE 1803121440154 S-81020 $594.18 $5.00 $599.18 0000012106 15235 N FANNING DRIVE 1803121440151 S-81020 $759.41 $0.01 $5.00 $764.42 0000012112 5147 N FRENCH DRIVE 1803121440176 S-81020 $319.23 $0.01 $5.00 $324.24 0000012124 15182 N FARNHAM AVENUE 1803121440027 S-81020 $648.60 $5.00 $653.60 0000012148 15086 N FARNHAM AVENUE 1803121440024 S-81020 $1,089.89 $0.01 $5.00 $1,094.90 0000012158 15072 N FARNHAM AVENUE 1803121440011 S-81020 $673.45 $0.01 $5.00 $678.46 0000012168 15042 N FARNHAM AVENUE 1803121440014 S-81020 $453.86 $5.00 $458.86 0000012174 15036 N FARNHAM AVENUE 1803121440045 S-81020 $671.82 $5.00 $676.82 0000012254 5101 N FAIRPOINT DRIVE 1803121440057 S-81020 $1,048.66 $5.00 $1,053.66 0000012286 5154 N FAIRPOINT DRIVE 1803121440055 S-81020 $578.14 $5.00 $583.14 0000012290 5146 N FAIRPOINT DRIVE 1803121440046 S-81020 $376.03 $0.01 $5.00 $381.04 0000012308 5102 N FAIRPOINT DRIVE 1803121440079 S-81020 $593.57 $0.01 $5.00 $598.58 0000012322 15106 N FANNING DRIVE 1803121440082 S-81020 $780.22 $5.00 $785.22 0000012328 15118 N FANNING DRIVE 1803121440092 S-81020 $681.89 $0.01 $5.00 $686.90 0000012348 15158 N FANNING DRIVE 1803121440095 S-81020 $568.32 $5.00 $573.32 0000012354 15115 N FANNING DRIVE 1803121440096 S-81020 $697.81 $0.01 $5.00 $702.82 0000012356 15113 N FANNING DRIVE 1803121440067 S-81020 $560.13 $0.01 $5.00 $565.14 0000012370 15079 N FRENCH DRIVE 1803121440147 S-81020 $594.28 $5.00 $599.28 0000012384 15119 N FRENCH DRIVE 1803121440143 S-81020 $782.18 $5.00 $787.18 0000012392 15135 N FRENCH DRIVE 1803121440142 S-81020 $2,353.46 $5.00 $2,358.46 0000012394 15139 N FRENCH DRIVE 1803121440132 S-81020 $518.25 $0.01 $5.00 $523.26 0000012414 15201 N FRENCH DRIVE 1803121440124 S-81020 $641.81 $0.01 $5.00 $646.82 0000012430 15206 N FRENCH DRIVE 1803121140134 S-81020 $344.11 $0.01 $5.00 $349.12 0000013012 5119 N FARNHAM DRIVE 1803121140125 S-81020 $550.98 $5.00 $555.98 0000013030 5145 N FARNHAM DRIVE 1803121140094 S-81020 $757.60 $5.00 $762.60 0000013076 5167 N FARNHAM DRIVE PID Proj Code Total OB Interest Fee County Total Read Seq #Service Address 2026 SA Cert CITY OF HUGO Unpaids Payable 2025 1803121140091 S-81020 $203.83 $0.01 $5.00 $208.84 0000013082 5162 N FARNHAM DRIVE 1803121140123 S-81020 $1,187.11 $0.01 $5.00 $1,192.12 0000013090 5159 N FARNHAM DRIVE 1803121140119 S-81020 $305.89 $0.01 $5.00 $310.90 0000013100 5152 N FARNHAM DRIVE 1803121140087 S-81020 $620.47 $0.01 $5.00 $625.48 0000013106 5146 N FARNHAM DRIVE 1803121140065 S-81020 $607.54 $5.00 $612.54 0000013150 5102 N FARNHAM DRIVE 1803121410014 S-81020 $1,599.50 $5.00 $1,604.50 0000013164 15473 N FARNHAM AVENUE 1803121410050 S-81020 $564.86 $5.00 $569.86 0000013236 15362 N FOSTER DRIVE 1803121410067 S-81020 $556.68 $5.00 $561.68 0000013270 15379 N FOSTER DRIVE 1803121410077 S-81020 $319.41 $0.01 $5.00 $324.42 0000013290 15437 N FOSTER DRIVE 1803121410091 S-81020 $1,042.13 $0.01 $5.00 $1,047.14 0000013318 15374 N FARNHAM AVENUE 1803121410099 S-81020 $565.15 $0.01 $5.00 $570.16 0000013332 15360 N FALK DRIVE 1803121410111 S-81020 $758.26 $5.00 $763.26 0000013356 15369 N FALK DRIVE 1803121410118 S-81020 $613.91 $0.01 $5.00 $618.92 0000013370 15393 N FALK DRIVE 1903121240120 S-81020 $753.66 $5.00 $758.66 0000014223 14701 N VICTOR HUGO BOULEVARD 1903121240121 S-81020 $474.03 $0.01 $5.00 $479.04 0000014224 14689 N VICTOR HUGO BOULEVARD 1903121220138 S-81020 $522.52 $5.00 $527.52 0000014540 4305 N 150TH STREET 1803121210013 S-81020 $411.73 $0.01 $5.00 $416.74 0000015021 4698 N PRAIRIE TRAIL 1803121210015 S-81020 $357.74 $5.00 $362.74 0000015029 4740 N PRAIRIE TRAIL 1803121240037 S-81020 $232.03 $0.01 $5.00 $237.04 0000015067 4603 N 158TH STREET 3103121130009 S-81020 $698.52 $5.00 $703.52 0000016240 12624 N EUROPA AVENUE 3103121430043 S-81020 $286.73 $0.01 $5.00 $291.74 0000016505 12099 N 121ST COURT 1703121430022 S-81020 $641.19 $0.01 $5.00 $646.20 0000017020 15152 N FREELAND AVENUE 3203121240073 S-81020 $446.24 $5.00 $451.24 0000018045 5687 N 125TH LANE 3203121230013 S-81020 $969.79 $0.01 $5.00 $974.80 0000018185 12564 N FONDANT TRAIL 3203121240087 S-81020 $606.88 $5.00 $611.88 0000018232 12568 N FOXHILL AVENUE 3203121240085 S-81020 $484.99 $0.01 $5.00 $490.00 0000018236 12560 N FOXHILL AVENUE 1803121210063 S-81020 $830.80 $5.00 $835.80 0000019082 15908 N ETHAN TRAIL 1803121210064 S-81020 $678.13 $0.01 $5.00 $683.14 0000019084 15924 N ETHAN TRAIL 1803121210072 S-81020 $713.19 $0.01 $5.00 $718.20 0000019100 4619 N 159TH STREET 1803121210074 S-81020 $1,107.93 $0.01 $5.00 $1,112.94 0000019104 15985 N ETHAN TRAIL 2903121340018 S-81020 $635.78 $5.00 $640.78 0000020098 5731 N 130TH LANE 2903121340056 S-81020 $800.24 $5.00 $805.24 0000020322 13126 N FONDANT TRAIL 2903121430034 S-81020 $638.95 $0.01 $5.00 $643.96 0000020350 5823 N 131ST STREET 2903121310008 S-81020 $592.05 $0.01 $5.00 $597.06 0000020368 13324 N FONDANT TRAIL 2903121310016 S-81020 $614.71 $0.01 $5.00 $619.72 0000020384 13335 N FONDANT TRAIL 2903121240055 S-81020 $532.39 $0.01 $5.00 $537.40 0000020498 13520 N FONDANT TRAIL 2903121310033 S-81020 $730.94 $5.00 $735.94 0000020532 13475 N FONDANT TRAIL 2903121440015 S-81020 $669.91 $0.01 $5.00 $674.92 0000020618 6152 N 132ND STREET 2903121440026 S-81020 $439.84 $5.00 $444.84 0000020646 6037 N 131ST STREET 1703121130031 S-81020 $219.13 $0.01 $5.00 $224.14 0000022028 15550 N GOODVIEW TRAIL 1703121140014 S-81020 $443.54 $5.00 $448.54 0000022086 6190 N 157TH STREET 1703121110014 S-81020 $352.63 $0.01 $5.00 $357.64 0000022260 6212 N 158TH STREET 0703121420025 S-81020 $202.33 $0.01 $5.00 $207.34 0000023044 4923 N 162ND CIRCLE 0703121420028 S-81020 $354.63 $0.01 $5.00 $359.64 0000023050 4905 N 162ND CIRCLE 0703121420032 S-81020 $283.72 $5.00 $288.72 0000023058 4807 N 162ND WAY 0703121420037 S-81020 $572.36 $5.00 $577.36 0000023068 4837 N 162ND WAY PID Proj Code Total OB Interest Fee County Total Read Seq #Service Address 2026 SA Cert CITY OF HUGO Unpaids Payable 2025 0703121420041 S-81020 $282.21 $0.01 $5.00 $287.22 0000023076 4795 N 162ND WAY 0703121420046 S-81020 $400.32 $5.00 $405.32 0000023086 4794 N 162ND WAY $182,560.18 $1.38 $1,390.00 $183,951.56 14669 Fitzgerald Avenue North, Hugo, MN 55038 • (651) 762-6300 • www.ci.hugo.mn.us TO: Honorable Mayor Tom Weidt and Members of the City Council FROM: Anna Wobse, Finance Director SUBJECT: 2026 Fees, Rates and Charges DATE: For the City Council Meeting of December 15, 2025 DESIRED COUNCIL ACTION Adopt Ordinance Approving 2026 Fees, Rates and Charges INTRODUCTION In the fall of 2001, the City Council engaged the consulting firm of ISM, Inc., to undertake a study to determine if fees, rates and charges were adequate to finance the proposed 2002 budget and five-year Capital Improvement Program. Specific attention was paid to fees charged as opposed to property taxes when there is not necessarily a direct benefit to a majority of citizens. In short, fees are paid by those who benefit most. The fees included in the report considered the past operating cost of each fund and department and allocated administrative costs appropriately. Ultimately, the City Council adopted a schedule of fees, rates and charges that were based upon the study. Staff was instructed to review these charges annually to ensure adequate reserves and fund balances. Since the authority to establish the various fees is found throughout the municipal code, the City Attorney drafted and the City Council adopted an ordinance that contained a comprehensive list of fees for easy reference. In keeping with the City Council’s instructions, the Finance Department consulted with the various department heads and drafted a recommended fee schedule for 2026. The Finance Department offers the following with respect to each different type of fee that is proposed to change. PUBLIC WORKS RELATED Fees for Public Works personnel and equipment charges were first added to the fee schedule in 2013 and were adjusted last year. These are fees charged for a service performed that is over and above what is normally offered. Staff is recommending an increase in the hourly rates to reflect updated employee wages, insurance costs and equipment costs. UTILITY RELATED The fees for various sized water meters and utility hardware have been updated to reflect manufacturer’s prices. RENTALS The fee for neighborhood park shelter reservation permits was approved by the Parks Commission and added to the fee schedule in 2011. This fee has remained unchanged since its adoption and has seen limited use. Since the implementation of online facility reservations in 2022, no neighborhood park shelter reservation permits have been 2026 Fee Schedule Page 2 issued. Staff is recommending discontinuing the fee and ending the issuance of the $5.00 neighborhood park shelter reservation permits. The administrative time required to process and manage the reservation system outweighs the benefits. The picnic shelter at the Peder Pedersen Pavilion will continue to be rentable, but all other park shelters are available for public use on a first-come, first-served basis. CONCLUSION Staff is cognizant that fees cannot be excessive. In fact, state law restricts the setting of fees in excess of the cost of providing the corresponding service and in some instances the fees are contained in state statutes. Staff has reviewed each of our fees to ensure compliance with state restrictions. To reiterate, the City Council directed staff to review these fees and recommend changes annually. The Finance Department recommends adoption of the fee schedule for 2026 as proposed and authorize the summary publication of said ordinance. ATTACHMENTS Ordinance Setting 2026 Fees, Rates and Charges CITY OF HUGO ORDINANCE NO. 2025- AN ORDINANCE OF THE CITY OF HUGO, WASHINGTON COUNTY, MINNESOTA, AUTHORIZING ESTABLISHMENT OF FEES, RATES AND CHARGES WHEREAS, the City Council is desirous of establishing a uniform system of fees for requests relating to official controls, information, permits, applications or other matters handled by the City, and; WHEREAS, the City conducted a thorough study of its fees in relation to the costs associated with administering the City Code, including the official controls. NOW, THERFORE, it is ordained by the City Council of the City of Hugo, Washington County, Minnesota, that Chapter 91 of the City Code of the City of Hugo is hereby established providing as follows: Section 91-1. The City of Hugo is authorized to impose fees, rates or charges and the same shall be enumerated in this section or elsewhere in this Code. In the event of any conflict between this section and any other provision of the Code, this section shall control. Section 91-2. Fees established pursuant hereto are found on the attachment hereto: 1. The fee shall be doubled for after-the fact permit applications. 2. The Uniform Building Code establishes a fee schedule for grading permits. Section 91-3. Severability. In the event that a court of competent jurisdiction adjudges any part of this Ordinance to be invalid, such judgment shall not affect any other provision of this Ordinance not specifically included within that judgment. Section 91-4. Not Exclusive. This Ordinance shall not limit or preclude any other fee, rates or charges required by this Code. Section 91-5. Effective Date. This Ordinance shall be in effect from and after its passage and publication according to law. PASSED AND ADOPTED by the City Council of the City of Hugo on the 15th day of December, 2025. Tom Weidt, Mayor ATTEST: Michele Lindau, City Clerk CITY OF HUGO ATTACHMENT TO ORDINANCE NO. 2025-___ 2026 FEES, RATES AND CHARGES ESCROW FEES AND OTHER BUSINESS LICENSES: ALCOHOL RELATED: On/Off Sale Liquor License Application 500.00$ 3.2 Off-Sale 100.00$ 3.2 On-Sale 150.00$ Club On-Sale 200.00$ Intoxicating Off-Sale 100.00$ Intoxicating On-Sale 2,300.00$ Sunday On-Sale 200.00$ Wine On-Sale 200.00$ Temporary 3.2 or Intoxicating Liquor 15.00$ per day ALCOHOL LAW VIOLATIONS: Type of Violation 1st 2nd 3rd 4th Violation Violation Violation Violation Sale of alcoholic beverage while license is under suspension Revocation N/A N/A N/A Sale/purchase of alcoholic beverages to/by underage person 300.00$ 750.00$ 1,000.00$ *Revocation *and mandatory alcohol awareness class for all employees Sale of alcoholic beverages to obviously intoxicated person 200.00$ 500.00$ 1,000.00$ Revocation After hours sale of alcoholic beverages 300.00$ 750.00$ 1,500.00$ Revocation After hours display or consumption of alcoholic beverages 200.00$ 500.00$ 1,000.00$ Revocation TOBACCO RELATED: Cigarette/Tobacco 100.00$ TOBACCO LAW VIOLATIONS: Type of Violation 1st 2nd 3rd 4th Violation Violation Violation Violation Prohibited sale and/or other illegal acts as defined by ordinance (or permit a person under $1,000 and the age of 21 years to use tobacco products seven (7) day At City Council's on the licensed premises)300.00$ 600.00$ suspension discretion CANNABIS RELATED: Cannabis Microbusiness -$ Initial Registration Fee 1,000.00$ Registration Renewal Fee Cannabis Mezzobusiness 500.00$ Initial Registration Fee 1,000.00$ Registration Renewal Fee Cannabis Cultivator 500.00$ Initial Registration Fee 1,000.00$ Registration Renewal Fee Cannabis Manufacturer 500.00$ Initial Registration Fee 1,000.00$ Registration Renewal Fee Cannabis Retailer 500.00$ Initial Registration Fee 1,000.00$ Registration Renewal Fee Cannabis Wholesaler 500.00$ Initial Registration Fee 1,000.00$ Registration Renewal Fee Cannabis Transporter 250.00$ Initial Registration Fee 500.00$ Registration Renewal Fee Cannabis Testing Facility 500.00$ Initial Registration Fee 1,000.00$ Registration Renewal Fee Cannabis Delivery Service 250.00$ Initial Registration Fee 500.00$ Registration Renewal Fee Cannabis Event Organizer 375.00$ Initial Registration Fee N\A Registration Renewal Fee Lower-Potency Hemp Edible Manufacturer 500.00$ Initial Registration Fee 500.00$ Registration Renewal Fee Lower-Potency Hemp Edible Retailer 125.00$ Initial Registration Fee 125.00$ Registration Renewal Fee Medical Cannabis Combination Business 500.00$ Initial Registration Fee 1,000.00$ Registration Renewal Fee CANNABIS LAW VIOLATIONS: Type of Violation 1st 2nd 3rd 4th Violation Violation Violation Violation $1,000 and Prohibited sale and/or other illegal acts as defined by seven (7) day At City Council's ordinance or state law 300.00$ 600.00$ suspension discretion OTHER BUSINESSES: Auto Dismantling/Junk Yard 200.00$ Mining 275.00$ 5,000.00$ Peddlers Permit 25.00$ Small Cell Permit - for up to 5 small wireless facility 500.00$ (installed on existing structures) - each additional small wireless facility after initial 5 100.00$ per facility (installed on existing structures) - a new wireless support structure 1,000.00$ per structure Utility Installation 77.00$ $75.00 permit fee plus $2.00 technology fee Waste Hauler License Application 540.00$ Waste Hauler 165.00$ NON-BUSINESS LICENSES & PERMITS: Open Burning - Commercial 50.00$ Open Burning - Residential 25.00$ Special Event Permit 75.00$ Special Event Sign Permit 20.00$ Temporary Mobile Home/Sales Trailer 110.00$ 2,500.00$ BUILDING PERMITS: VALUE RANGE $1 - $500 27.00$ $25.00 permit fee plus $2.00 technology fee $501 - $2,000 27.00$ for the first $25.00 permit fee plus $2.00 technology fee 500.00$ 3.25$ each additional 100.00$ $2,001 - $25,000 73.50$ for the first 2,000.00$ 14.75$ each additional 1,000.00$ $25,001 - $50,000 415.75$ for the first 25,000.00$ 10.75$ each additional 1,000.00$ $50,001 - $100,000 682.50$ for the first 50,000.00$ 7.50$ each additional 1,000.00$ $100,001 - $500,000 1,053.50$ for the first 100,000.00$ 6.00$ each additional 1,000.00$ $500,001 - $1,000,000 3,427.75$ for the first 500,000.00$ 5.00$ each additional 1,000.00$ $1,000,001 and up 5,945.25$ for the first 1,000,000.00$ 4.00$ each additional 1,000.00$ Schedule Adopted by LMC/AMM Bldg Permit Fee Working Group in 2004 Page 1 CITY OF HUGO ATTACHMENT TO ORDINANCE NO. 2025-___ 2026 FEES, RATES AND CHARGES ESCROW FEES AND OTHER BUILDING PERMIT SURCHARGES:The following fees are found in Minnesota Statute 326B.148 Fixed Fee Permit (includes building, plumbing, mechanical, utility and electrical permits): fee is the greater of .0005 of fee or $1.00 Permits Based on Value: (1) if valuation is $1,000,000 or less .0005 of value (2) if valuation is greater than $1,000,000 $ 500 + .0004 of value between $1,000,000 and $2,000,000 (3) if valuation is greater than $2,000,000 $ 900 + .0003 of value between $2,000,000 and $3,000,000 (4) if valuation is greater than $3,000,000 $1,200 + .0002 of value between $3,000,000 and $4,000,000 (5) if valuation is greater than $4,000,000 $1,400 + .0001 of value between $4,000,000 and $5,000,000 (6) if valuation is greater than $5,000,000 $1,500 + .00005 of value that exceeds $5,000,000 TECHNOLOGY FEE 2.00$ per permit BUILDING RELATED: Air Conditioning (central)32.00$ $30.00 permit fee plus $2.00 technology fee Air-to-Air Heat Exchanger 32.00$ $30.00 permit fee plus $2.00 technology fee Building Moving 112.00$ 2,500.00$ $110.00 permit fee plus $2.00 technology fee City Inspection Fee (one hour minimum)62.00$ per hour $60.00 per hour charge plus $2.00 technology fee Building Permit Refund Charge 20% of permit Driveway 57.00$ $55.00 permit fee plus $2.00 technology fee Electrical set by contractor fees are available at https://www.ci.hugo.mn.us/building_permits plus $2.00 technology fee Fireplace (zero-clearance)32.00$ $30.00 permit fee plus $2.00 technology fee Gas Piping 32.00$ $30.00 permit fee plus $2.00 technology fee Mechanical 37.00$ plus 1 hour minimum inspection fee $35.00 permit fee plus $2.00 technology fee Plumbing (per fixture)8.00$ plus 1 hour minimum inspection fee Plan Review Fee - Identical Plans 25%of building permit fee plus $2.00 technology fee Plan Review Fee - Non-Identical Plans 65%of building permit fee plus $2.00 technology fee DEMOLITION RELATED: Accessory Building 62.00$ $60.00 permit fee plus $2.00 technology fee Commercial or Residential Building 122.00$ 1,000.00$ $120.00 permit fee plus $2.00 technology fee DEVELOPMENT FEES: Escrow for Engineering & Legal 4%of cost of improvements Letter of Credit or Cash Escrow 125%of cost of improvements City Engineering Technician Inspections 93.00$ per hour Parkland Dedication: Commercial and Industrial Exempt Residential 3,400.00$ per unit Pavement Maintenance (formerly sealcoating fee)4.50$ per lineal foot Snowplowing 0.500$ per lineal foot Stormwater Trunk Fee 0.07$ per square foot of net developable area LOCAL GOVERNMENT UNIT (LGU) FEES: No-Loss Exemption Determination 350.00$ 1,000.00$ Delineation Approval 500.00$ 1,000.00$ Replacement Plan Application 700.00$ 2,500.00$ Wetland Banking Application 1,600.00$ 5,000.00$ Annual Wetland Mitigation Monitoring 2,500.00$ 5-year escrow (annually) All Other Wetland Services 200.00$ LGU fees are in addition to planning & zoning fees (and escrows) identified below. PLANNING & ZONING RELATED: CONDITIONAL/INTERIM USE RELATED: Conditional/Interim Use Permit Application 500.00$ 1,000.00$ Commercial Only Conditional/Interim Use Permit Amendments 250.00$ Interim Use Permit Renewal 250.00$ COMPREHENSIVE PLAN RELATED: Comprehensive Plan Amendment 540.00$ PLANNED UNIT DEVELOPMENT RELATED: Planned Unit Development Application $800 + $20 per lot 5,000.00$ Planned Unit Development Amendment 325.00$ 2,500.00$ PROPERTY LINE RELATED: Encroachment Agreements 120.00$ Property Line Adjustment Application 150.00$ REZONING RELATED: Rezoning Application (less than 5 acres)540.00$ 1,000.00$ Rezoning Application (more than 5 acres)1,080.00$ 1,000.00$ Rezoning to Long-Term Agricultural 135.00$ SITE PLAN RELATED: Commercial or Industrial Site Plan 350.00$ 5,000.00$ Farm Site Plan 32.00$ $30.00 permit fee plus $2.00 technology fee Sketch Plan Review 110.00$ STREET & ROADWAY RELATED: Street and Easement Vacation 110.00$ 1,000.00$ SUBDIVISION RELATED: Payable with Preliminary AND Final Plat Applications Minor Subdivision - Rural (3 lots or less)220.00$ 1,000.00$ Minor Subdivision - Urban (3 lots or less)220.00$ 2,000.00$ Subdivision - 4 to 15 lots 540.00$ 5,000.00$ Subdivision - 16 to 30 lots 700.00$ 10,000.00$ Subdivision - 31 to 100 lots $25 per lot 20,000.00$ Subdivision - Over 100 Lots $25 per lot 30,000.00$ VARIANCE RELATED: Variance to Zoning Ordinance 200.00$ Minor Deviations to Zoning Ordinance 200.00$ PUBLICATIONS: Audit/Comprehensive Plan 55.00$ Municipal Code 125.00$ Zoning Map 7.00$ Zoning Ordinance 65.00$ Other Publications Cost + 10% DVD Recordings 10.00$ Official Newspaper Exempt PUBLIC WORKS RELATED: Grass/Weed Mowing (with zero-turn mower only)135.00$ first half hour (minimum charge) Grass/Weed Mowing (with zero-turn mower only)135.00$ each additional hour or fraction thereof Maintenance Worker (no equipment)85.00$ per hour Maintenance Worker w/pickup truck 135.00$ per hour All Other Equipment w/operator 210.00$ per hour Page 2 CITY OF HUGO ATTACHMENT TO ORDINANCE NO. 2025-___ 2026 FEES, RATES AND CHARGES ESCROW FEES AND OTHER ROADWAY RECONSTRUCTION/REHAB: Single-Family Residential/Duplex Rates: Complete Reconstruction 5,200.00$ per unit Partial Reconstruction 4,100.00$ per unit Roadway Reclamation/Overlay 3,400.00$ per unit Urban Roadway Overlay 2,100.00$ per unit Rural Roadway Overlay 1,800.00$ per unit UTILITY RELATED: Water Utility Permit 32.00$ $30.00 permit fee plus $2.00 technology fee Water Infrastructure Fee (in lieu of assessment)3,100.00$ per SAC unit as determined by MCES Sewer Utility Permit 32.00$ $30.00 permit fee plus $2.00 technology fee Sewer Infrastructure Fee (in lieu of assessment)3,100.00$ per SAC unit as determined by MCES City Sewer Availability Charges (SAC): - Sewer Infrastructure Trunk Fee 1,632.00$ per SAC unit as determined by MCES - Sewer Infrastructure Connection Fee 588.00$ per SAC unit as determined by MCES - Total SAC Fee 2,220.00$ City Water Availability Charges (WAC): - Water Infrastructure Trunk Fee 1,960.00$ per SAC unit as determined by MCES - Water Infrastructure Connection Fee 680.00$ per SAC unit as determined by MCES - Total WAC Fee 2,640.00$ Water Meter Rental - Standard Residential 3/4"477.00$ plus sales tax of $39.79; $475.00 meter plus $2.00 technology fee Water Meter Rental - Commercial - 1" Meter 645.00$ E-Series plus sales tax of $53.86; $643.00 meter plus $2.00 technology fee Water Meter Rental - Commercial - 1&1/2" Meter 1,235.00$ E-Series plus sales tax of $103.27; $1,233.00 meter plus $2.00 technology fee Water Meter Rental - Commercial - 2" Meter 1,531.00$ E-Series plus sales tax of $128.06; $1,529.00 meter plus $2.00 technology fee Water Meter Rental - Commercial - Larger than 2"Cost + 10%Not a stocked item Call for availability and pricing plus sales tax and $2.00 technology fee Water Meter Rental - Irrigation - 1" Meter 676.00$ + 1 WAC Fee $2,640 plus sales tax of $56.46; $674.00 meter plus $2.00 technology fee Water Meter Rental - Irrigation - 1&1/2" Meter 1,266.00$ + 2 WAC Fees $5,280 plus sales tax of $105.86; $1,264.00 meter plus $2.00 technology fee Water Meter Rental - Irrigation - 2" Meter 1,562.00$ + 2 WAC Fees $5,280 plus sales tax of $130.65; $1,560.00 meter plus $2.00 technology fee Water Meter Rental - Irrigation - Larger than 2"Cost + 10%+ WAC Fees as determined by City Engineer plus sales tax and $2.00 technology fee Water Meter Testing 85.00$ Refundable if meter is faulty Water Meter No-Access Penalty 250.00$ per quarter Hydrant Water (per 3,000 gallon truck load)30.00$ Trucks over 3,000 gallons call for pricing Hydrant Meter Rental - Deposit 1,500.00$ refundable deposit Hydrant Meter Rental - Use Charges 20.00$ per day rental fee + actual usage calculated at the per thousand gallons irrigation rate reflected on the current Utility Rate Schedule Water Shut-Off Cap (Curb Stop)32.00$ plus sales tax of $2.52; $30.00 part plus $2.00 technology fee Water Shut-Off Cap Repair Lid (Curb Stop)67.00$ plus sales tax of $5.45; $65.00 part plus $2.00 technology fee Driveway Curb Stop Cover (A1-AY McDonald)202.00$ plus sales tax of $16.75; $200.00 part plus $2.00 technology fee Gate Valve Cap 32.00$ plus sales tax of $2.52; $30.00 part plus $2.00 technology fee Standard Radio 222.00$ replacement plus sales tax of $18.43; $220.00 part plus $2.00 technology fee Dual Port Radio 283.00$ replacement plus sales tax of $23.54; $281.00 part plus $2.00 technology fee RENTALS: Room Rental (City Hall, Rice Lake Centre, Hanifl Shelter & Lions Park Pavilion): NON-PROFIT RATE: Rice Lake Centre (RLC)-$ Free Oneka Room, Hanifl Gathering Room 20.00$ for up to 4 hours RESIDENT RATE: Oneka Room, RLC, Hanifl Gathering Room 100.00$ per rental up to 4 hours $500.00 Alcohol Damage Deposit Oneka Room, RLC, Hanifl Gathering Room 150.00$ per rental more than 4 hours $500.00 Alcohol Damage Deposit Pedersen Pavilion Gathering Room 200.00$ per rental up to 4 hours $500.00 Alcohol Damage Deposit Pedersen Pavilion Gathering Room 400.00$ per rental more than 4 hours $500.00 Alcohol Damage Deposit Pedersen Pavilion Gathering Room w/ Servery 250.00$ per rental up to 4 hours $500.00 Alcohol Damage Deposit Pedersen Pavilion Gathering Room w/ Servery 450.00$ per rental more than 4 hours $500.00 Alcohol Damage Deposit Pedersen Pavilion Entire Building 300.00$ per rental up to 4 hours $500.00 Alcohol Damage Deposit Pedersen Pavilion Entire Building 600.00$ per rental more than 4 hours $500.00 Alcohol Damage Deposit Pedersen Pavilion Conference Room 20.00$ for 2 hours Pedersen Pavilion Picnic Shelter 100.00$ for 2 hours NON-RESIDENT RATE: Oneka Room, RLC, Hanifl Gathering Room 200.00$ per rental up to 4 hours $500.00 Alcohol Damage Deposit Oneka Room, RLC, Hanifl Gathering Room 300.00$ per rental more than 4 hours $500.00 Alcohol Damage Deposit Pedersen Pavilion Gathering Room 400.00$ per rental up to 4 hours $500.00 Alcohol Damage Deposit Pedersen Pavilion Gathering Room 800.00$ per rental more than 4 hours $500.00 Alcohol Damage Deposit Pedersen Pavilion Gathering Room w/ Servery 450.00$ per rental up to 4 hours $500.00 Alcohol Damage Deposit Pedersen Pavilion Gathering Room w/ Servery 850.00$ per rental more than 4 hours $500.00 Alcohol Damage Deposit Pedersen Pavilion Entire Building 500.00$ per rental up to 4 hours $500.00 Alcohol Damage Deposit Pedersen Pavilion Entire Building 1,100.00$ per rental more than 4 hours $500.00 Alcohol Damage Deposit Pedersen Pavilion Conference Room 20.00$ for 2 hours Pedersen Pavilion Picnic Shelter 200.00$ for 2 hours Park Shelter Rental: Permit 5.00$ per permit Soccer Field Rental: Permit for Youth Organizations (full-sized field)3,250.00$ per season Permit for Youth Organizations (U11/U12 or other)2,750.00$ per season Youth Tournament Fee 40.00$ per game Permit for Adult or Other Organizations 75.00$ per hour Baseball Field Rental: Permit for Youth Organizations 10.00$ per day Permit for Other Organizations 30.00$ per day Page 3 CITY OF HUGO ATTACHMENT TO ORDINANCE NO. 2025-___ 2026 FEES, RATES AND CHARGES ESCROW FEES AND OTHER MISCELLANEOUS CHARGES: Assessment Search 30.00$ Conduit Bond Financing 1/2 of 1 %of bond principal (may be negotiated based on size and purpose) Copies: Public Data Requests (100 copies and under)0.250$ per copy Public Data Requests (over 100 copies)0.300$ per copy over 100 All Other 0.300$ per copy Document Certification 20.00$ Document Recording 80.00$ Property Ownership Search 55.00$ Records Search 60.00$ per hour Service Charge for Returned Checks 30.00$ Service Charge for Disputed Credit Card Transactions 30.00$ Special Meetings: City Council 1,030.00$ Planning Commission 515.00$ Page 4 14669 Fitzgerald Avenue North, Hugo, MN 55038 • (651) 762-6300 • www.ci.hugo.mn.us TO: Honorable Mayor Tom Weidt and Members of the City Council FROM: Bryan Bear, City Administrator SUBJECT: 2026 Salary Resolution DATE: For the City Council Meeting of December 15, 2025 DESIRED COUNCIL ACTION Adoption of Resolution Setting 2026 Salaries and Employee Reimbursement Levels CITY COUNCIL DIRECTION At the September 15, 2025 Mid-Year Budget Review Workshop, the Finance Department suggested that the City’s salary matrix be adjusted by 4.44% and that employees who had not yet reached their paygrade maximums be granted step increases. After comparing our salary matrix to those of other comparable metro cities, staff found that our salaries were below average. As a result, staff recommended a 3% cost-of-living increase, along with a 1% market adjustment to the matrix, to bring our salary structure more in line with the comparable cities. Staff also recommended adjusting the matrix by 0.44% to help employees absorb the mandated Minnesota Paid Leave premiums. During the 2026 budget process the City Council indicated their willingness to include these adjustments in the 2026 budget. Council approved the 2026 budget containing these adjustments at their December 1, 2025 Council Meeting. After consulting with Department Heads, and with the assistance of the Finance Department, the City Administrator hereby submits the attached salary resolution for City Council consideration. SALARY ADJUSTMENTS The proposed resolution incorporates the Council’s previous actions and direction to staff as stated above. Ten (10) of the City’s twenty-seven (27) full-time employees will receive step increases. The overall net aggregate dollar increase due to the 4.44% adjustment, including step increases, equals $154,708, of which $130,710 is contained in the general fund budget. The remainder is included in the water and sewer operating fund. The overall budget for employee wages will increase by 5.4%. It is worth noting that the Community Development Assistant position is currently vacant and therefore, this position appears on the salary resolution at the corresponding pay grade minimum. FIRE DEPARTMENT OFFICER SALARIES The Fire Chief requested that Captain and Engineer salaries be increased to from $3,481 to $5,662, and that Lieutenant salaries be increased from $2,821 to $4,144. Due to the size of these adjustments, staff recommended implementing the increases over a two-year period. The 2026 salary matrix sets Captain and Engineer salaries at $4,572, and Lieutenant salaries at $3,483. FIRE DEPARTMENT RETENTION PLAN Twelve years ago, the Fire Department implemented a retention program designed to provide an incentive for firefighters to remain in the department for at least ten years. This program increased the hourly rate of pay by $0.50 for each firefighter that completed at least 5 years of service. The hourly rate of pay for those that qualified would increase an additional $0.50 per hour, each year, until years of service reached ten. The program has been successful and in 2023 the Fire Chief has asked that the hourly rate of pay for those who qualify be increased by an additional $0.50 per hour. The salary resolution contains a provision whereby firefighters who have completed at least 5 years of 2026 Salary Resolution Page 2 service (but less than ten) on the department as of January 1, 2026 will receive an additional $1.00 per hour. FIRE DEPARTMENT CONFERENCE PAY In an effort to encourage attendance at recognized fire organization sponsored conferences, the Fire Chief is recommending that each firefighter be paid $179 per day (or a pro-rated portion thereof for less than a full day) for attending these conferences. These conferences include, among others: 1) Minnesota State Fire Chiefs Association annual conference 2) Arrowhead Fire Officers annual conference 3) Duluth Fire Officers annual conference 4) Arrowhead EMS annual conference 5) Regional State Fire conferences It is the Fire Chief’s opinion that these conferences keep the department membership informed of the most recent advances in firefighting techniques as well as allow the firefighters to make important connections with other departments. MEAL REIMBURSEMENT The maximum reimbursement levels for meals (breakfast, lunch, and dinner) when an employee’s duties keep them away from their home and the corporate limits of the City during normal meal hours were previously contained in the City’s Personnel Policy and had not been adjusted since 2011. Thus, staff recommended that the salary resolution provide for these reimbursement levels rather than the Personnel Policy. These levels are based on rates published annually by the federal General Services Administration (GSA). The resolution reflects the rates for the Minneapolis/St. Paul metropolitan area. Reimbursement for travel to destinations outside this area will be based on the GSA’s published rates for that particular destination. Costs for meals above these levels will not be reimbursed. INSURANCE COVERAGES The salary resolution provides for group health and dental insurance coverage for full-time employees and their dependents at no cost to the employee. Council approved the addition of an eyewear only vision plan for 2026 and the salary resolution provides for this coverage for full-time employees and their dependents at no cost to the employee. Short-term and long-term disability insurance coverage is provided for full-time employees. The City does not offer employer paid life insurance coverage. Life insurance coverage may be purchased through the Public Employees Retirement Association (PERA) via payroll deduction. COMPARABLE WORTH COMPLIANCE These adjustments will continue to allow the City to be in compliance with Pay Equity Statutes. Pay equity, or comparable worth, is a standard that has been written into state law and applied to the public sector. The law specifically requires that cities develop and administer compensation systems that establish and maintain equitable relationships between female-dominated and male-dominated job classes. Our compensation system was found to be in compliance by the Minnesota Department of Employee Relations in 2023 and will be reviewed again in January, 2026. Using the state provided software staff ran the statistical analysis test with 2026 salary data and confirmed that the proposed salaries will keep our compensation system compliant with pay equity guidelines. ATTACHMENTS Resolution Setting 2026 Salaries for City Employees and Establishing Employee Reimbursement Levels Pay Grade Step City Administrator 14 Maximum 244,285.00$ /year - Reimbursement for Use of Personal Vehicle (per employment agreement)750.00$ /month Administrative Interns $17.00 - $21.00 /hour Community Development Director 11 Maximum 171,570.00$ /year Community Development Assistant (vacant)5 Minimum 64,964.00$ /year Associate Planner 6 4 87,152.00$ /year Parks Planner 7 Maximum 107,110.00$ /year Building Official 8 Maximum 120,498.00$ /year Building Inspector 7 Maximum 107,110.00$ /year Building Inspector 7 1 85,918.00$ /year Clerk/Receptionist 4 Maximum 75,227.00$ /year Senior Engineering Technician 8 Maximum 120,498.00$ /year Finance Director 11 5 164,123.00$ /year Accounting Clerk 4 4 68,863.00$ /year Finance/Public Works Administrative Assistant 4 4 68,863.00$ /year Part-Time Utility Billing Clerk 38.75$ /hour City Clerk 8 Maximum 120,498.00$ /year Audio/Video Technician $22.30 - $27.45 /hour Head Election Judges 14.00$ /hour Assistant Head Election Judges 13.50$ /hour Election Judges 13.00$ /hour Public Works Director 11 Maximum 171,570.00$ /year Public Works Superintendent 8 Maximum 120,498.00$ /year Streets Lead Worker 6 Maximum 95,208.00$ /year Parks Lead Worker 6 Maximum 95,208.00$ /year Utilities Lead Worker 6 Maximum 95,208.00$ /year Public Works Worker (x3)5 Maximum 84,630.00$ /year Public Works Worker 5 4 77,469.00$ /year Public Works Worker 5 3 74,134.00$ /year Public Works Worker 5 1 67,886.00$ /year Parks Department Worker 5 Maximum 84,630.00$ /year Mechanic 6 Maximum 95,208.00$ /year Part-time Public Works Laborer $14.00 - $27.00 /hour Public Works Standby Pay $420.00 /week Public Works Callback Pay: Minimum of two (2) hours per callout at one and one-half (1.5) times regular hourly rate of pay Full-Time Fire Chief 11 3 150,291.00$ /year Fire Officer Salaries (will be prorated and paid monthly): First Assistant Chief 13,809.00$ /year Second Assistant Chief 13,809.00$ /year Fire Marshal 7,833.00$ /year Training Captain 4,572.00$ /year Safety Captain 4,572.00$ /year Chief Engineer 4,572.00$ /year LT1 - Training Lieutenant 3,483.00$ /year LT2 - Safety Lieutenant 3,483.00$ /year LT3 - Administrative Lieutenant 3,483.00$ /year Fire Wages (paid monthly): Assistant Chiefs 26.94$ /hour* Captains and Chief Engineer 25.58$ /hour* Lieutenants 24.84$ /hour* Engineers 24.10$ /hour* Firefighters 23.36$ /hour* Probationary 18.22$ /hour* *Each firefighter who has 5 years of service, but less than 10, as of 01/01/26 will receive an additional $1.00 per hour Fire Drill Pay: Three hours per drill at each firefighters regular rate of pay Fire Bonus Pay: Must complete and pass Firefighter I, Firefighter II, and EMR classes 4,000.00$ one time Fire Conference Pay: Attendance at recognized fire organization sponsored conferences 179.00$ /day Mileage (based on IRS mileage allowance for 2025)0.700$ /mile Meal Reimbursement (GSA Rates for Minneapolis/St. Paul): - Breakfast (6:00 am - 10:00 am)not to exceed 23.00$ /day - Lunch (11:00 am - 4:00 pm)not to exceed 26.00$ /day - Dinner (5:00 pm - 9:00 pm)not to exceed 38.00$ /day Health Insurance Waiver Reimbursement 500.00$ /month RESOLUTION 2025 - RESOLUTION SETTING 2026 SALARIES FOR CITY EMPLOYEES AND ESTABLISHING EMPLOYEE REIMBURSEMENT LEVELS BE IT RESOLVED BY THE CITY COUNCIL of the City of Hugo, Washington County, Minnesota, that the wages and salaries for City employees and employee reimbursements be set for the fiscal year beginning January 1, 2026, as follows: Prorated if less than a full day BE IT FURTHER RESOLVED that, unless otherwise provided, the City shall pay 100% of employee and dependent non-tobacco high-deductible health insurance, 100% of employee and dependent dental insurance, 100% of employee and dependent eyewear only vision insurance, and 100% of short/long-term disability insurance for regular, full-time employees. Upon roll call, the following members voting AYE: Upon roll call, the following members voting NAY: ATTEST: __________________________________ Michele Lindau, City Clerk ESTABLISHING EMPLOYEE REIMBURSEMENT LEVELS Whereupon said resolution was declared passed and adopted this 15th day of December 2025. Tom Weidt, Mayor RESOLUTION 2025 - (continued) RESOLUTION SETTING 2026 SALARIES FOR CITY EMPLOYEES AND RESOLUTION 2025- CITY OF HUGO APPROVING 2026 REFUSE HAULERS LICENSES The Hugo City Council approves the following refuse haulers licenses for 2026 subject to: 1. Payment of all license fees 2. Proof of insurance 3. Submission of completed license application Whereupon said resolution was declared passed and adopted on December 15, 2025. ______________________________ Tom Weidt, Mayor ATTEST: __________________________________ Michele Lindau, City Clerk License # Name 2026-1 Gene's Disposal Hugo, MN 2026-2 Maroney's Sanitation, Inc. Stillwater, MN 2026-3 Ace Solid Waste Management Ramsey, MN 2026-4 Walters Recycling and Refuse Circle Pines, MN 2026-5 Republic Services Circle Pines, MN 2026-6 Waste Management Blaine, MN RESOLUTION 2025- CITY OF HUGO 2026 LIQUOR AND TOBACCO LICENSES and LOW POTENCY HEMP EDIBLES REGISTRAITON The Hugo City Council approves the following liquor and tobacco licenses subject to: 1. Payment of all license fees. 2. Proof of liquor liability insurance. 3. Payment of all utility fees and property taxes. 4. Submission of all completed license applications. 5. Approval by the Washington County Sheriff. ID #2613 GPR & ERA, INC., dba BLACKSMITH LOUNGE 17205 Forest Blvd N Hugo, MN 55038 (651) 429-4116 Off Sale Intox Lic. #2026-1 On Sale Intox Lic. #2026-1 On Sale Sunday Lic. #2026-1 Tobacco Lic. #2026-1 ID #14291 Saint Angus Grill, Inc. dba SAL’S ANGUS GRILL 12010 Keystone Ave n Stillwater, MN 55082 (651) 439-6625 Off Sale Intox Lic. #2026-3 On Sale Intox Lic. #2026-5 On Sale Sunday Lic. #2026-5 ID #1292 Game Breeders of Oneka., dba WILD WINGS OF ONEKA 9491 152nd St N Hugo, MN 55038 (651) 439-4287 Club On Sale Lic. #2026-1 On Sale Sunday Lic. #2026-6 ID #6773 Oneka Ridge, LLC, dba ONEKA RIDGE GOLF COURSE 5610 N 120th St White Bear Lake, MN 55110 (651) 429-2390 On Sale Intox Lic. #2026-4 On Sale Sunday Lic. #2026-4 ID #20039 Aarthun Enterprises LLC dba ON THE ROCKS WINE/SPIRITS 14775 Victor Hugo Blvd N. Hugo, MN 55038 (651) 787-9466 Off Sale Intox Lic. #2026-2 Low Potency Hemp Edibles Registration ID #965 American Legion Post 620 HUGO AMERICAN LEGION POST 5383 140th St. N. Hugo, MN 55038 (651) 429-1923 On Sale Intox. Lic. #2026-3 Sunday Liquor Lic. #2026-3 ID #25037 BLUE HERON GRILL 14725 Victor Hugo Blvd. N. Hugo, MN 55038 (651) 260-7520 On Sale Intox Lic. #2026-2 On Sale Sunday Lic. #2026-2 ID #27880 Knowlan’s Super Market, Inc. FESTIVAL FOODS 14775 Victor Hugo Blvd. N. Hugo, MN 55038 (651) 483-9242 3.2 Off Sale Lic. #2026-2 ID #25912 KWIK TRIP 14730 Victor Hugo Blvd. N. Hugo, MN 55038 (651) 407-5126 3.2 Off Sale Lic. #2026-1 Tobacco Lic. #2026-2 Low Potency Hemp Edibles Registration ID #76381 Mophy, Inc MOTTAZ’S BOTTLE SHOP 14849 Forest Blvd. N. Hugo, MN 55038 (651) 407-0364 Off Sale Lic. #2026-5 Tobacco Lic. #2026-4 Low Potency Hemp Edibles Registration Resolution 2025- Liquor and Tobacco Licenses ID#64550 KSIALL Company MGM WINE & SPIRITS OF HUGO 5441 140th St. N. Hugo, MN 55038 (651)407-1712 Off sale Intox Lic. #2026-4 Tobacco Lic. #2026-3 Low Potency Hemp Edibles Registration Hugo Gaz, LLC SPEEDWAY #47445 14815 Forest Blvd N. Hugo, MN 55038 (651) 426-0196 Tobacco Lic. #2026-5 ID #77018 & 77019 C&J, Inc. AMIAN AMERICAN & ASIAN BISTRO 14755 Victor Hugo Blvd, Suite #104 Hugo, MN 55038 (651)407-1888 On Sale 3.2 Lic. #2026-1 On Sale Wine Lic. # 2026-1 On Sale Sunday Lic. #2026-7 Hugo Tobacco, LLC HUGO TOBACCO Hugo, MN 55038 (651) 426-0196 Tobacco Lic. #2026-6 Low Potency Hemp Edibles Registration ID #79393 & 79394 Kingz Pizza Inc. RED’S SAVOY 14755 Victor Hugo Blvd, Suite #106 Hugo, MN 55038 (651)426-1355 On Sale 3.2 Lic. #2026-2 On Sale Wine Lic. # 2026-2 On Sale Sunday Lic. #2026-8 Whereupon said resolution was declared passed and adopted on December 15, 2025. ______ Tom Weidt, Mayor ATTEST: ____ Michele Lindau, City Clerk 17 8 E A S T 9 T H S T R E E T | S U I T E 2 0 0 | S T . P A U L , M N | 5 5 1 0 1 | 6 5 1 . 2 8 6 . 8 4 5 0 | W S B E N G . C O M December 9, 2025 Mr. Scott Anderson Public Works Director City of Hugo 14669 Fitzgerald Avenue N Hugo, MN 55038 Re: Construction Pay Voucher No. 4 2025 Beaver Ponds Area Street Improvement Project and 2025 Street Improvement Project: Duck Pass, Palmes Long Lake Estates, And Ingersoll Avenue N Area City of Hugo WSB Project No. 026749-000 & 026750-000 Dear Mr. Anderson: Please find enclosed Construction Pay Voucher No. 4 for the above referenced project in the amount of $89,619.65. The quantities completed to date have been reviewed and agreed upon by the contractor, and we hereby recommend that the City of Hugo approve Construction Pay Voucher No. 4 for Northwest Asphalt, Inc. The amount indicated above reflects work certified to date through December 9, 2025 with a 0.5% retainage applied. Please include one executed copy with the payment to Northwest Asphalt, Inc and return one executed copy to our office for our file. If you have any questions or comments regarding this voucher, please contact me at 612.360.1278. Thank you. Sincerely, WSB Mark Erichson, PE Director, Municipal Services Attachments ams 2025 Beaver Ponds Area Street Improvement Project & 2025 Street Improvement Project Pay Voucher 4 Page 2 of 7 Payment Summary No. Up Through Date Work Certified Per Voucher Amount Retained Per Voucher Amount Paid Per Voucher 1 08/13/25 $1,118,987.47 $55,949.37 $1,063,038.10 2 09/09/25 $831,432.70 $41,571.64 $789,861.06 3 10/10/25 $21,227.54 $1,061.38 $20,166.16 4 12/09/25 $900.00 ($88,719.65) $89,619.65 Funding Category Name Work Certified To Date Less Amount Retained Less Previous Payments Amount Paid This Voucher Total Amount Paid To Date Local $1,972,547.71 $9,862.74 $1,873,065.32 $89,619.65 $1,962,684.97 Accounting Number Funding Source Amount Paid This Voucher Revised Contract Amount Funds Encumbered To Date Paid Contractor To Date 1 Local $89,619.65 $2,077,019.43 $2,077,019.43 $1,962,684.97 Contract Item Status Line No. Item Description Unit Unit Price Contract Quantity Quantity This Voucher Amount This Voucher Quantity To Date Amount To Date 1 2021.501 MOBILIZATION LS $42,950.00 1 0 $0.00 1 $42,950.00 2 2101.505 CLEARING ACRE $57,600.00 0.05 0 $0.00 0 $0.00 3 2101.505 GRUBBING ACRE $38,400.00 0.05 0 $0.00 0 $0.00 4 2104.502 REMOVE PIPE APRON EACH $550.00 1 0 $0.00 3 $1,650.00 5 2104.502 REMOVE DRAINAGE STRUCTURE EACH $915.00 2 0 $0.00 2 $1,830.00 6 2104.503 REMOVE CURB AND GUTTER L F $10.40 4360 0 $0.00 6151 $63,970.40 7 2104.503 REMOVE SEWER PIPE (STORM) LF $37.00 58 0 $0.00 125 $4,625.00 8 2104.503 SAWING BITUMINOUS PAVEMENT (FULL DEPTH) L F $2.00 680 0 $0.00 1952 $3,904.00 9 2104.503 SAWING CONCRETE PAVEMENT (FULL DEPTH) L F $3.50 350 0 $0.00 174 $609.00 10 2104.504 REMOVE BITUMINOUS DRIVEWAY PAVEMENT S Y $11.70 230 0 $0.00 925 $10,822.50 11 2104.504 REMOVE BITUMINOUS PAVEMENT S Y $2.25 4990 0 $0.00 5706 $12,838.50 12 2104.504 REMOVE CONCRETE DRIVEWAY PAVEMENT S Y $11.70 170 0 $0.00 192.25 $2,249.33 13 2104.518 REMOVE BITUMINOUS WALK SQ FT $0.40 22150 0 $0.00 18856 $7,542.40 14 2104.601 SALVAGE AND REINSTALL LANDSCAPE STRUCTURES LS $2,000.00 1 0 $0.00 0.9 $1,800.00 15 2106.507 EXCAVATION - COMMON C Y $30.13 450 0 $0.00 42 $1,265.46 16 2112.604 SUBGRADE PREPARATION S Y $1.05 2009 0 $0.00 0 $0.00 2025 Beaver Ponds Area Street Improvement Project & 2025 Street Improvement Project Pay Voucher 4 Page 3 of 7 Contract Item Status Line No. Item Description Unit Unit Price Contract Quantity Quantity This Voucher Amount This Voucher Quantity To Date Amount To Date 17 2123.610 STREET SWEEPER (WITH PICKUP BROOM) HOUR $200.00 40 4.5 $900.00 42 $8,400.00 18 2211.509 AGGREGATE BASE CLASS 5 TON $0.01 850 0 $0.00 0 $0.00 19 2231.604 BITUMINOUS PATCH SPECIAL S Y $22.59 970 0 $0.00 1841 $41,588.19 20 2232.504 MILL BITUMINOUS SURFACE (2.0") S Y $1.25 31850 0 $0.00 31850 $39,812.50 21 2331.603 JOINT ADHESIVE L F $0.20 20460 0 $0.00 21762 $4,352.40 22 2357.506 BITUMINOUS MATERIAL FOR TACK COAT GAL $0.01 3730 0 $0.00 1205 $12.05 23 2360.504 TYPE SP 9.5 WEAR CRS MIX(2,C) 3.0" THICK S Y $46.61 230 0 $0.00 827 $38,546.47 24 2360.509 TYPE SP 9.5 WEARING COURSE MIXTURE (2,C) TON $80.25 4670 0 $0.00 4154.5 $333,398.63 25 2360.509 TYPE SP 12.5 NON WEAR COURSE MIX (2,C) TON $80.22 680 0 $0.00 660.71 $53,002.16 26 2501.502 21" RC PIPE APRON EACH $2,045.00 1 0 $0.00 1 $2,045.00 27 2503.503 12" RC PIPE SEWER DES 3006 CLASS V LF $114.00 33 0 $0.00 72 $8,208.00 28 2503.503 21" RC PIPE SEWER DESIGN 3006 CLASS III L F $146.00 25 0 $0.00 25 $3,650.00 29 2503.602 CONNECT TO EXISTING STORM SEWER EACH $1,310.00 1 0 $0.00 2.5 $3,275.00 30 2504.602 ADJUST GATE VALVE & BOX EACH $556.87 28 0 $0.00 2 $1,113.74 31 2504.602 IRRIGATION SYSTEM REPAIR EACH $325.00 10 0 $0.00 60 $19,500.00 32 2504.602 VALVE BOX EXTENSION EACH $350.00 2 0 $0.00 2 $700.00 33 2506.502 ADJUST FRAME AND RING CASTING EACH $602.94 52 0 $0.00 55 $33,161.70 34 2506.602 CHIMNEY SEAL EACH $200.00 52 0 $0.00 55 $11,000.00 35 2506.602 REPAIR DRAINAGE STRUCTURE EACH $700.00 2 0 $0.00 0 $0.00 36 2506.602 CONST DRAINAGE STRUCTURE DESIGN SPEC (2'X3') EACH $2,715.00 2 0 $0.00 2.35 $6,380.25 37 2521.518 6" CONCRETE WALK S F $14.83 1460 0 $0.00 1191.75 $17,673.65 38 2521.518 3" BITUMINOUS WALK S F $1.89 20690 0 $0.00 17192 $32,492.88 39 2531.503 CONCRETE CURB AND GUTTER DESIGN B618 L F $28.85 260 0 $0.00 655.5 $18,911.18 40 2531.504 6" CONCRETE DRIVEWAY PAVEMENT S Y $87.03 170 0 $0.00 192.25 $16,731.52 41 2531.603 CONCRETE CURB & GUTTER DES SURMOUNTABLE LF $28.85 4100 0 $0.00 5494 $158,501.90 2025 Beaver Ponds Area Street Improvement Project & 2025 Street Improvement Project Pay Voucher 4 Page 4 of 7 Contract Item Status Line No. Item Description Unit Unit Price Contract Quantity Quantity This Voucher Amount This Voucher Quantity To Date Amount To Date 42 2531.618 TRUNCATED DOMES S F $50.00 230 0 $0.00 206 $10,300.00 43 2557.602 REPAIR DOG FENCE EACH $250.00 10 0 $0.00 13 $3,250.00 44 2563.601 TRAFFIC CONTROL LS $2,400.00 1 0 $0.00 1 $2,400.00 45 2573.502 STORM DRAIN INLET PROTECTION EACH $100.00 76 0 $0.00 77 $7,700.00 46 2573.503 SILT FENCE, TYPE MS LF $3.00 500 0 $0.00 0 $0.00 47 2573.50 SEDIMENT CONTROL LOG TYPE STRAW L F $3.00 1000 0 $0.00 400 $1,200.00 48 2574.505 SEEDING ACRE $1,000.00 1.1 0 $0.00 1.3 $1,300.00 49 2574.507 COMMON TOPSOIL BORROW CY $40.00 440 0 $0.00 668 $26,720.00 50 2574.508 FERTILIZER TYPE 3 LB $1.00 380 0 $0.00 400 $400.00 51 2575.508 HYDRAULIC BONDED FIBER MATRIX LB $2.50 3250 0 $0.00 3680 $9,200.00 52 2575.523 WATER MGAL $25.00 90 0 $0.00 64 $1,600.00 53 2575.523 RAPID STABILIZATION METHOD 3 MGAL $200.00 5 0 $0.00 3 $600.00 54 2575.608 SEED RESIDENTIAL TURFGRASS LB $5.00 220 0 $0.00 260 $1,300.00 55 2021.501 MOBILIZATION LS $48,700.00 1 0 $0.00 1 $48,700.00 56 2101.502 CLEARING EACH $570.00 4 0 $0.00 9 $5,130.00 57 2101.502 GRUBBING EACH $380.00 4 0 $0.00 9 $3,420.00 58 2104.503 SAWING BITUMINOUS PAVEMENT (FULL DEPTH) LF $2.00 1000 0 $0.00 942 $1,884.00 59 2104.503 SAWING CONCRETE PAVEMENT (FULL DEPTH) L F $3.50 140 0 $0.00 165 $577.50 60 2104.503 REMOVE SEWER PIPE (STORM) L F $35.00 100 0 $0.00 83 $2,905.00 61 2104.504 REMOVE BITUMINOUS DRIVEWAY PAVEMENT S Y $11.70 1000 0 $0.00 302 $3,533.40 62 2104.504 REMOVE BITUMINOUS PAVEMENT S Y $2.75 2400 0 $0.00 2200 $6,050.00 63 2104.504 REMOVE CONCRETE DRIVEWAY PAVEMENT S Y $11.70 200 0 $0.00 71.44 $835.85 64 2104.518 REMOVE CONCRETE WALK S F $1.30 3 0 $0.00 0 $0.00 65 2104.601 SALVAGE AND REINSTALL LANDSCAPE STRUCTURES LS $2,000.00 1 0 $0.00 0 $0.00 66 2106.507 EXCAVATION - COMMON C Y $27.51 800 0 $0.00 286.5 $7,881.62 2025 Beaver Ponds Area Street Improvement Project & 2025 Street Improvement Project Pay Voucher 4 Page 5 of 7 Contract Item Status Line No. Item Description Unit Unit Price Contract Quantity Quantity This Voucher Amount This Voucher Quantity To Date Amount To Date 67 2112.519 SUBGRADE PREPARATION RDST $0.01 9 0 $0.00 9 $0.09 68 2112.619 SUBGRADE PREPARATION SPECIAL RD ST $616.27 110 0 $0.00 110 $67,789.70 69 2118.509 AGGREGATE SURFACING CLASS SPECIAL TON $35.00 50 0 $0.00 17.72 $620.20 70 2123.610 STREET SWEEPER (WITH PICKUP BROOM) HOUR $200.00 20 0 $0.00 0 $0.00 71 2130.523 WATER MGAL $100.00 20 0 $0.00 100 $10,000.00 72 2211.509 AGGREGATE BASE CLASS 5 TON $0.01 2400 0 $0.00 0 $0.00 73 2215.504 FULL DEPTH RECLAMATION S Y $0.79 29300 0 $0.00 29300 $23,147.00 74 2221.509 SHOULDER BASE AGGREGATE CLASS 5 TON $32.34 520 0 $0.00 541.18 $17,501.76 75 2331.603 JOINT ADHESIVE L F $0.20 1100 0 $0.00 0 $0.00 76 2357.506 BITUMINOUS MATERIAL FOR TACK COAT GAL $3.50 1700 0 $0.00 1592 $5,572.00 77 2360.504 TYPE SP 9.5 WEAR CRS MIX(2,C) 3.0" THICK S Y $40.01 1000 0 $0.00 0 $0.00 78 2360.509 TYPE SP 9.5 WEARING COURSE MIXTURE (2,C) TON $80.05 3100 0 $0.00 3158.93 $252,872.35 79 2360.509 TYPE SP 12.5 WEARING COURSE MIX (2,C) TON $77.00 5200 0 $0.00 4695.94 $361,587.38 80 2501.502 12" GS PIPE APRON EACH $743.00 2 0 $0.00 2 $1,486.00 81 2501.502 60" GS PIPE APRON EACH $6,040.00 2 0 $0.00 2 $12,080.00 82 2503.603 60" HDPE PIPE SEWER L F $273.00 45 0 $0.00 53 $14,469.00 83 2503.603 12" HDPE PIPE SEWER L F $82.00 24 0 $0.00 33 $2,706.00 84 2504.602 IRRIGATION SYSTEM REPAIR EACH $325.00 5 0 $0.00 0 $0.00 85 2506.502 ADJUST FRAME AND RING CASTING EACH $845.25 1 0 $0.00 1 $845.25 86 2506.602 CHIMNEY SEAL EACH $200.00 1 0 $0.00 1 $200.00 87 2511.507 RANDOM RIPRAP CLASS III C Y $195.00 40 0 $0.00 30 $5,850.00 88 2521.518 4" CONCRETE WALK S F $105.00 3 0 $0.00 0 $0.00 89 2531.504 6" CONCRETE DRIVEWAY PAVEMENT S Y $87.03 200 0 $0.00 68.25 $5,939.80 90 2540.602 TEMPORARY MAIL BOX EACH $260.00 53 0 $0.00 51 $13,260.00 91 2563.601 TRAFFIC CONTROL LS $1,700.00 1 0 $0.00 1 $1,700.00 2025 Beaver Ponds Area Street Improvement Project & 2025 Street Improvement Project Pay Voucher 4 Page 6 of 7 Contract Item Status Line No. Item Description Unit Unit Price Contract Quantity Quantity This Voucher Amount This Voucher Quantity To Date Amount To Date 92 2573.501 STABILIZED CONSTRUCTION EXIT LS $1,500.00 1 0 $0.00 0 $0.00 93 2573.502 STORM DRAIN INLET PROTECTION EACH $100.00 1 0 $0.00 0 $0.00 94 2573.503 SEDIMENT CONTROL LOG TYPE STRAW BIOROLL L F $3.00 3300 0 $0.00 2020 $6,060.00 95 2573.503 SILT FENCE L F $3.00 500 0 $0.00 0 $0.00 96 2574.507 COMMON TOPSOIL BORROW CY $40.00 1400 0 $0.00 94 $3,760.00 97 2574.508 FERTILIZER TYPE 3 LB $1.00 900 0 $0.00 200 $200.00 98 2575.505 SEEDING ACRE $1,000.00 2.5 0 $0.00 1 $1,000.00 99 2575.508 HYDRAULIC STABILIZED FIBER MATRIX LB $2.50 7300 0 $0.00 2200 $5,500.00 100 2575.523 WATER MGAL $25.00 20 0 $0.00 16 $400.00 101 2575.523 RAPID STABILIZATION METHOD 3 MGAL $400.00 1 0 $0.00 4 $1,600.00 102 2575.608 SEED RESIDENTIAL TURFGRASS LB $5.00 750 0 $0.00 200 $1,000.00 Bid Totals: $900.00 $1,972,547.71 Project Category Totals Category Amount This Voucher Amount To Date SCHEDULE A - 2025 BEAVER PONDS AREA STREET IMPROVEMENT PROJECT $900.00 $1,074,483.81 SCHEDULE B - 2025 DUCK PASS, PALMES LONG LAKE ESTATES, AND INGERSOLL AVENUE N AREA STREET IMPROVEMENT PROJECT $0.00 $898,063.90 Contract Change Item Status CC CC No. Line No. Item Description Units Unit Price Contract Quantity Quantity This Voucher Amount This Voucher Quantity To Date Amount To Date Contract Change Totals: Contract Change Totals No. Contract Change Description Amount This Voucher Amount To Date 2025 Beaver Ponds Area Street Improvement Project & 2025 Street Improvement Project Pay Voucher 4 Page 7 of 7 Material On Hand Additions Line No. Item Description Date Added Comments Material On Hand Balance Line No. Item Description Date Added Used Remaining K:\023540-000\Admin\Construction Admin\Pay Vouchers\PV6 Final & Closeout Docs\023540-000 LTR Final PV6 to Ctr 120825.docx 17 8 E 9 T H S T R E E T | SU I T E 2 0 0 | SA I N T P A U L , M N | 55 1 0 1 | 65 1 . 2 8 6 . 8 4 5 0 | WS B E N G . C O M December 8, 2025 Dresel Contracting, Inc. 24044 July Avenue Chisago City, MN 55013 Re: 2024 125th Street and Dellwood Ridge Neighborhood Street Project City of Hugo SAP 224-102-001 WSB Project No. 023540-000 Dear Dresel Contracting, Inc.: Please find enclosed Construction Pay Voucher No. 6 (final) for the above-referenced project. Please print and sign three voucher originals and return them to our office for processing with the City. Please note that the original signed vouchers must be accompanied by the following documents when submitting for final payment. 1. IC134 form. 2. Evidence in the form of an affidavit that all claims against the contractor by reasons of the contract have been fully paid or satisfactorily secured (lien waivers). 3. Consent of Surety to Final Payment certification from the contractor’s surety. 4. Two-year maintenance bond Thank you for your prompt attention to this matter. Sincerely, WSB Mark Erichson Director, Municipal Services Attachments ams Agenda Number G.21 CITY OF HUGO COMMUNITY DEVELOPMENT DEPARTMENT PLANNING AND ZONING APPLICATION STAFF REPORT TO: Bryan Bear, City Administrator FROM: Max Gort, Associate Planner SUBJECT: KLG Holding, LLC. Site Plan for a dance studio located at 13845 Forest Boulevard North DATE: December 10, 2025 for the City Council Meeting of December 15, 2025 ZONING: General Business (C-2) LAND USE: Commercial (COM) REVIEW DEADLINE: January 23, 2026 1.PLANNING COMMISSION MEETING UPDATE: The Planning Commission will review the request at their December 11, 2025 meeting. An update will be provided to the City Council prior to the council meeting regarding the Planning Commission’s discussion and recommendation. 2.DESCRIPTION OF REQUEST: The applicant is requesting approval of a site plan for a 9,088 square foot commercial building on the property located at 13845 Forest Boulevard North. 3.BACKGROUND: In October, 2020, the applicant first opened a dance studio in the Victor Gardens South Village building at 14643 Mercantile Drive, known as The Dance Unit. Since then, the businesses has grown larger than the space allowed and has proposed to develop a commercial building for use as a larger dance studio. The studio currently holds dance classes for kids and adults. In 2019 the Planning Commission previously reviewed and approved a site plan and CUP for a daycare on the property. The applicant withdrew the request and the project has not been constructed. The Dance Unit Site Plan Page 2 2 There are two parcels of interest on at this site. The applicant will need to combine the two parcels into one parcel prior to construction. 4. LEVEL OF CITY DISCRETION IN DECISION-MAKING: The City’s discretion in approving or denying a site plan is limited to whether or not the proposed project complies with the Comprehensive Plan and Zoning Ordinance requirements. If it meets these standards, the City must then approve the site plan. 5. CONTEXT: A. Surrounding Land Use and Zoning The property is currently zoned General Business (C-2) and guided for Commercial (COM) in the 2040 Land Use Plan. The surrounding properties the north and south are also zoned and guided for commercial use, with the property to the north being occupied by an automotive repair shop. The property to the west, across the highway of Forest Boulevard, is zoned and guided for industrial use, and is currently an outlot in the Bald Eagle Industrial Park. The property to the east is zoned and guided for medium density residential development, and is occupied by a single family home. B. Natural Characteristics of Site There are two parcels, totaling 2.12 acres. The property has some gently rolling terrain but is overall flat, and there are existing woods throughout much of the site. There are no known wetlands on site. 6. SITE PLAN APPROVAL REQUIREMENTS Building Setbacks Sec. 90-104(e) outlines minimum requirements for the C-2 zoning district, and requires that buildings have a minimum setback of 30 feet from the front, side, and rear yard property lines. The proposed building meets these setback requirements. Building Height Sec. 90-104(e) requires a maximum building height of 35 feet int eh C-2 zoning district. The proposed building has a height of approximately 19 feet, satisfying this requirement. The Dance Unit Site Plan Page 3 3 Building and Impervious Surface Coverage The C-2 zoning district allows for up to 35% of the lot area to be covered by buildings and 80 % of the lot area to be covered by impervious surface. The site plan proposes approximately 10% building coverage and 43% impervious surface coverage, satisfying these requirements. Parking Sec. 90-235 outlines minimum required parking for specific uses. Based on the requirement for retail sales and service business to provide one parking space per 250 square feet of gross floor area, the 9,088 square foot building requires 37 parking spaces. The applicant is proposing to construct 59 parking spaces, satisfying this requirement. The applicant provided an estimate on the amount of vehicles parking on site at particular times of the day, and staff is comfortable with the provided parking accommodating the estimated parking demand. Landscaping Section 90-181 of the Zoning Ordinance provides landscaping requirements for developments. The site plan includes tree and shrub locations and species. Based on the perimeter of the site, the landscape ordinance requires 13 overstory deciduous shade trees, 7 coniferous trees, 7 ornamental trees, and 43 shrubs. The applicant is proposing 13 deciduous trees, 6 coniferous trees, 6 ornamental trees, and 87 shrubs including perennials and topiary. While this does not meet the planting requirements for coniferous and ornamental trees, the number of shrubs greatly exceeds the ordinance requirement. The ordinance allows for substitutions to be made for minimum landscape requirements, including an equivalent of up to 50% of required ornamental trees may be substituted with at least 20 shrubs per tree. The landscape plan has enough shrubs to substitute two ornamental trees. Staff will continue to work with the applicant on a landscape plan that meets all ordinance requirements. The site is planned to be seeded with a combination of turf grasses and native prairie grasses. The areas planted with prairie grasses are required to be managed and maintained. The applicant has not provided a vegetation management plan at this time. Staff will continue to work with the applicant on a plan that will establish how these planting will be maintained. Lighting The ordinance requires lighting to consist of cut-off fixtures. Light cast on adjacent property and roads is not to exceed ½ foot candle measured at the property line or 1 foot candle measured at the street’s centerline. The applicant’s photometric plan meets these requirements. The applicant has also provided cut sheets of proposed lighting fixtures, demonstrating that they will be shielded and downcast to contain exterior lighting to the property. The Dance Unit Site Plan Page 4 4 Fencing/Screening The applicant is not proposing any fencing at this time. If fencing is proposed in the future, the location and type shall be reviewed and approved by staff. The applicant is proposing roof-mounted mechanical equipment, and shall demonstrate that the parapet height is sufficient to adequately screen the equipment from view. There is also a trash enclosure proposed at the rear of the building. The applicant shall provide an elevation of the trash enclosure and demonstrate that waste containers are adequately screened from view with materials compatible with the architecture of the building. Building Architecture In 2011, the City Council adopted the Commercial and Industrial Design Guidelines, and the applicant has provided building elevations, building renderings, and a material sample board for review. The intent of the Commercial and Industrial Design Guidelines is to improve the overall quality of development, encourage unified development, and ensure compatibility of development with surrounding land uses. The guidelines require four-sided design, building materials that are attractive, durable, and high-quality, and compatible colors that tie building elements together. The layout of the building is a four sided rectangle with a bump-out in the front of the building making up the entryway. The majority of the building is proposed to be constructed with painted stucco, with block and metal panels providing accents. The stucco will mostly be tan with a darker shade making up vertical column elements to break up the façade. The block is dark gray in color and comprises the bottom areas of the front façade of the building, and wraps around the front corners of the building. The metal panels come in a few different colors and provide accents in several areas of the building. A silver metal panel will be placed on vertical elements of the entryway and a horizontal element along the walls near the top. A dark metal band forms horizontal elements across the top of the windows and across the perimeter of the parapet, creating a defined building cap. An iridescent metal panel that changes color at different angles is proposed above the entryway and above the front windows. The applicant has not provided an elevation of the trash enclosure that is proposed at the rear of the building. The applicant shall demonstrate that the trash enclosure will effectively screen waste containers from the view of adjacent properties with building materials that are architecturally compatible with the building. This is a condition of approval in the resolution. It is in staff’s opinion that the applicant has made an effort towards meeting the intent of the Commercial and Industrial Design Guidelines, but some revisions should still be made to bring the plan into compliance. The elevations, renderings, and material sample board the applicant has provided are not consistent with each other, making it more difficult to have a clear understanding of how the building will actually look. Staff has requested that the applicant The Dance Unit Site Plan Page 5 5 provide an updated colored elevation that reflects the colors shown on the material sample board, and has labels that are consistent with the intended design. Staff will continue to work with the applicant on revisions to the architectural plan, which is a condition of approval in the resolution. Signage The applicant is proposing signage through a monument sign located near the highway of Forest Boulevard, and a wall sign above the building entrance. The monument sign can have a maximum size of 40 square feet per face, and shall be a maximum height of ten feet measured at the grade of the ground. Wall signs can occupy a maximum of 10 percent of the wall area and one wall sign is allowed per side of the building. Prior to the installation of any sign, a sign permit shall be approved by the City. Drainage/Grading The applicant is proposing to grade the entire site. The applicant will need to apply for a grading permit prior to the commencement of work. Stormwater management for the site is proposed with the construction of an onsite pond. The applicant’s stormwater management plan meets the City’s rate control and volume control standards. The applicant will need to receive approval of a stormwater permit from the City. Utilities The site is able to be served by an existing 10-inch sanitary sewer that extends through the property. The site plan is oriented in a way that avoids needing to relocate this sewer. Water is accessible via an existing stub from the 6-inch watermain in the right-of-way in Forest Boulevard. Streets and Access The site currently receives access from a gravel access point onto Forest Boulevard, which will need to be removed. The site will instead receive access from the existing access point at the neighboring property to the north, which is currently occupied by TGK Automotive. There is a cross-access easement on the TGK property for the access to this property. The applicant will need to coordinate with TGK throughout the construction process, and provide evidence to the City that this communication is occurring. MnDOT reviewed the proposed site plan considering additional traffic that would be utilizing the access point, and is not requiring any additional improvements to Forest Boulevard. The property will also need to provide access to the property to the south. The site plan shows a future private drive to be constructed for that future access. A cross-access easement will need be dedicated for the future access to the property to the south. The Dance Unit Site Plan Page 6 6 Wetlands The project does not include any wetland impacts. Park Dedication The proposed use does not require park dedication. 7. CONCLUSION / STAFF RECOMMENDATION: It is in staff’s opinion that the application meets the criteria to approve a site plan, provided that the applicant continue to work with staff on revisions that will bring the project into compliance with ordinance requirements and design guidelines. Staff recommends approval of the site plan subject to conditions in the resolution. 8. PLANNING COMMISSION RECOMMENDATION: The Planning Commission will review the request at their December 11, 2025 meeting. An update will be provided to the City Council prior to the council meeting regarding the Planning Commission’s discussion and recommendation. ATTACHMENTS: 1. Site Map 2. Resolution 3. City Engineer’s memo dated December 8, 2025 4. Site Plan 5. Architectural Plans 6. Civil Plans 7. Landscape Plan 8. MnDOT comment letter dated August 8, 2025 Do c u m e n t P a t h : S : \ M a p p i n g \ S i t e M a p s \ 2 0 2 5 S i t e M a p s \ T h e D a n c e U n i t - 1 3 8 4 5 F o r e s t B l v d N D a t e S a v e d : 1 2 / 8 / 2 0 2 5 0 12060 Feet¯13845 Forest Blvd N Location Map Hugo, Minnesota Subject Parcels Parcel Boundary Roads 1 in = 100 feet Site RESOLUTION 2025-__ APPROVING A SITE PLAN FOR KLG HOLDING, LLC. FOR CONSTRUCTION OF A COMMERCIAL BUILDING ON PROPERTY LOCATED AT 13845 FOREST BOULEVARD NORTH WHEREAS, KLG Holding, LLC. has requested approval of a site plan for a commercial building on the property legally described as: See Attached WHEREAS, the Planning Commission has reviewed said preliminary plat, site plan, and conditional use permits at a duly called a public hearing on December 11, 2025, and recommends approval subject to the conditions listed in this resolution. NOW, THEREFORE, BE IT HEREBY RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUGO, MINNESOTA, that it should and hereby does approve the site plan for KLG Holding, LLC. with the following findings and conditions: 1. All items on the Engineer’s memo and “red-line” detailed engineering comments that have been sent directly to the developer’s engineer dated December 8, 2025 shall be met. 2. The development shall be consistent with the plans submitted on December 5, 2025 and as amended by this resolution. 3. Prior to the installation of any signs, the developer shall obtain a sign permit. 4. The developer shall coordinate with the property to the north on the shared access, both during construction and once operation has commenced. The developer shall demonstrate to the City that this communication is taking place. 5. The developer is responsible for obtaining all local, State, and Federal permits. Prior to the issuance of a building permit: 6. All SAC and WAC (connection and trunk) fees per the fee schedule shall be paid. 7. Stormwater trunk fee per the fee schedule shall be paid. 8. The applicant must provide an updated architectural plan based on staff’s comments. Staff will continue to work with the applicant on an architectural plan that generally meets the intent of the Commercial and Industrial Design Guidelines, is labelled and colored correctly, and provides an elevation of the trash enclosure that meets ordinance requirements. Resolution 2025-__ Page 2 9. The applicant must provide an updated landscape plan that meets ordinance requirements, and describes how vegetation on site will be managed and maintained. 10. Cross access agreements shall be reviewed and approved by staff for all common elements. Prior to issuance of a Final Certificate of Occupancy: 11. All improvements for the plan shall be installed and constructed. 12. All required landscaping shall be fully installed. 13. Drainage and utility easements shall be dedicated to the City over the stormwater management facilities. 14. All roof top and ground mechanical equipment must be screened from view of adjacent properties. Staff shall review and approve the locations. The parapet of the building shall be such that the view of roof-top mechanical equipment is adequately screened. Staff shall perform an inspection when equipment is installed to ensure compliance with City code. ADOPTED by the City Council this 15th day of December, 2025. _______________________________ Tom Weidt, Mayor ATTEST: __________________________________ Michele Lindau, City Clerk S:\Users\R_Juba\DEVELOPMENT PROJECTS\The Dance Unit\Engineer's Memo and Redline Comments\LTR - Dance Unit - Site Plan Review - 120425 (003).docx 1 7 8 E 9 T H S T R E E T | S U I T E 2 0 0 | S A I N T P A U L , M N | 5 5 1 0 1 | 6 5 1 . 2 8 6 . 8 4 5 0 | W S B E N G . C O M December 8, 2025 Ms. Rachel Juba City Planner City of Hugo 14669 Fitzgerald Avenue North Hugo, MN 55038 Re: Final Site Plan Review The Dance Unit WSB Project No. 031496-000 Dear Ms. Juba: We have reviewed the final site plan submittal for the above-referenced project and in particular, the following plans related to this request: • Site Plan Construction Plans (received October 7, 2025) by Plowe Engineering, Inc. • Stormwater Drainage Report dated July 22, 2025, by Plowe Engineering, Inc. • Geotechnical Exploration Report dated October 17, 2025, by Haugo Geotechnical Services Based on the review of the revised preliminary plan documents, we offer the following comments related to this application: Site Grading 1. The applicant will need to apply for an MPCA NPDES permit due to the size of area disturbed. The City will need to receive a copy of this permit in advance of any work taking place. Stormwater Management 2. Applicant is proposing to meet water quality requirements through a proposed stormwater pond onsite, however per RCWD Rule C.6.d.2 if infiltration is feasible onsite, onsite volume control through either infiltration or water reuse must be used to provide the required water quality volume. If it not feasible for infiltration to provide all of the required water quality volume and alternative BMPs are proposed to provide water quality volume, it must be documented why that is the case. 3. Rate control and freeboard requirements are shown to be met with the current design but should be confirmed once comments on water quality and modeling ha ve been addressed. 4. Drainage and utility easement should be shown over the proposed stormwater management basin HWL and access pathways to the basin. 5. A maintenance agreement will be required for the stormwater management facilities. 6. Water reuse on this site is not intended, nor practical given the site characteristics. 7. Detailed redline comments have been provided to the applicants engineer related to the stormwater plan and modeling. 8. The applicant will need to apply for a MnDOT drainage permit to ensure that current drainage rates to MnDOT right-of-way will not increase. The city will need to receive a copy of this permit in advance of any work taking place. Transportation/ROW 9. Access Location: The plan proposes the removal of an existing gravel access to Highway 61 in front of the property and the utilization of the existing access in front of and through the existing adjacent parking area of TGK Automotive to the north with the final site plan. The applicant will need to apply for a MnDOT Miscellaneous Work Permit for the removal of the gravel access in Highway 61 right-of-way. The City will need to receive a copy of this permit in advance of any work taking place. MNDOT did not require any additional improvements to TH 61. 10. Right-of-Way: The site plan includes 17-ft of right-of-way to be dedicated along the west edge of the site in accordance with the Highway 61 visioning study. 11. A cross-access agreement will be required to be prepared for City review and approval to allow access to the property to the south. A location of this future access is shown on the plans. Sanitary Sewer Service 12. Sewer Improvements: An existing 10” sanitary sewer extends through the property. The improvements are oriented in a way that avoids needing to relocate this sewer pepe. A sanitary sewer service will be extended from the sanitary infrastructure located on the north side of the property with a 6” service extended into the site. Water Service 13. Watermain Improvements: Water service is available by connecting to an existing water service stub from the watermain located along the east side of Highway 61. 14. The applicant will need to apply for a MnDOT Miscellaneous Work Permit for the connection to the water service/main in Highway 61 right-of-way. The City will need to receive a copy of this permit in advance of any work taking place. Thank you for the opportunity to provide comments on this project. Additional detailed, red-lined comments have been provided to the applicant ’s engineer. These comments will need to be addressed prior to approval of the construction plans. If you have any questions, please do not hesitate to contact me at 612-360-1278. Sincerely, WSB & Associates, Inc. Mark Erichson, PE City Engineer cc: Scott Anderson, Public Works Director (email only) Liz Finnegan, Senior Engineering Technician (email only) Max Gort, Associate Planner (email only) ABBREVIATIONS ACT ACOUSTICAL CEILING TILE ADJ.ADJUSTABLE A.F.F.ABOVE FINISHED FLOOR ALUM.ALUMINUM ALT.ALTERNATE BD.BOARD BLDG.BUILDING BM.BEAM BOT.BOTTOM BS BACKSPLASH CL CENTERLINE CLG CEILING CLR.CLEAR C.M.U.CONCRETE MASONRY UNIT COL.COLUMN CONC.CONCRETE CONT.CONTINUE (OUS) DBL.DOUBLE DET.DETAIL DWG.DRAWING ELEV.ELEVATION ELEC.ELECTRICAL EQ.EQUAL EXT.EXTERIOR F.F.FINISH FLOOR FIN.FINISH (ED) FLR FLOOR F.O.C.FACE OF CONCRETE F.O.M.FACE OF MASONRY F.R.P.FIBERGLASS REINFORCED PANEL GA.GAUGE OR GAGE GWB GYPSUM WALL BOARD GL.GLASS GYP. BD.GYPSUM BOARD H.C.HOLLOW CORE HDWR HARDWARE HT.HEIGHT H.V.A.C.HEATING/ VENTILATING/ AIR CONDITIONING INSUL.INSULATION LAV.LAVATORY LT. (G)LIGHT (ING) MAS.MASONRY MAX.MAXIMUM MECH.MECHANICAL MIN.MINIMUM MISC.MISCELLANEOUS M.O.MASONRY OPENING MTD.MOUNTED MTL METAL O.C.ON CENTER PLYWD PLYWOOD PT. (D)PAINT (ED) REF.REFER, REFERENCE REINF.REINFORCING RM.ROOM S.C.SOLID CORE SCHED.SCHEDULE (ED) SHT.SHEET SIM.SIMILAR SPEC.SPECIFICATION (S) S.S.SOLID SURFACE SST STAINLESS STEEL STD.STANDARD STL.STEEL STRUCT.STRUCTURE (AL) TBD.TO BE DETERMINED TEMP.TEMPERED THK.THICK TYP.TYPICAL U.N.O.UNLESS NOTED OTHERWISE V.C.T.VINYL COMPOSITION TILE VIF VERIFY IN FIELD W.C.WATER CLOSET WD.WOOD W.H.WATER HEATER W/WITH PROJECT NOTES GENERAL NOTES: • ITEMS LISTED BELOW ARE APPLICABLE TO ALL CONTRACTORS, SUBCONTRACTORS, VENDORS, SUPPLIERS AND MATERIAL HANDLERS. • THE CONTRACT DOCUMENTS INCLUDE WORKING DRAWINGS, ADDENDA, MODIFICATIONS AND THE CONDITIONS OF THE CONSTRUCTION CONTRACT. • THE CONTRACT DOCUMENTS ARE THE INSTRUMENTS OF SERVICE AND SHALL REMAIN THE PROPERTY OF THE ARCHITECT WHETHER THE PROJECT FOR WHICH THEY ARE PREPARED IS EXECUTED OR NOT. THE CONTRACT DOCUMENTS ARE NOT TO BE USED FOR OTHER PROJECTS OR EXTENSION TO THE PROJECT NOR ARE THEY TO BE MODIFIED IN ANY MANNER WHATSOEVER EXCEPT BY AGREEMENT IN WRITING AND WITH APPROPRIATE COMPENSATION TO THE ARCHITECT. • STANDARD FORM OF AGREEMENT BETWEEN OWNER AND CONTRACTOR AIA DOCUMENT A105 SHALL BE MADE PART OF THESE DOCUMENTS BY REFERENCE. • ALL WORK SHALL COMPLY WITH THE APPLICABLE CODES, AMENDMENTS, RULES, REGULATIONS, ORDINANCES, LAWS, ORDERS, APPROVALS, ETC. THAT ARE REQUIRED BY PUBLIC AUTHORITIES. IN THE EVENT OF CONFLICT, THE MOST STRINGENT REQUIREMENTS SHALL COMPLY. REQUIREMENTS INCLUDE, BUT ARE NOT LIMITED TO THE CURRENT APPLICABLE EDITIONS OR PUBLICATIONS. • RUST ARCHITECTS, P.A. RELIES UPON THE PROFESSIONALISM AND ACCURACY OF WORK DESIGNED BY OTHER SUBCONTRACTORS AND RELIES THAT THE SYSTEMS DESIGNED BY OTHERS WILL PERFORM AS REQUIRED AND PER INDUSTRY STANDARD. CONTRACT DOCUMENT NOTES: • THIS SET OF DOCUMENTS IS NOT ALL INCLUSIVE AND IS MEANT TO SHOW THE INTENT OF THE SCOPE OF WORK, THE CONTRACTOR SHALL BID ALL WORK INVOLVED WITH A NORMALLY ANTICIPATE SCOPE OF WORK. • ALL SHEETS LISTED IN THE DRAWING INDEX COMPRISE THE CONSTRUCTION DOCUMENTS FOR THIS PROJECT. THE CONTRACTOR IS RESPONSIBLE FOR ALL THE WORK DEFINED IN THESE CONSTRUCTION DOCUMENTS INCLUDING DISTRIBUTING DRAWINGS TO SUB- CONTRACTORS FOR BIDDING PURPOSES. IT IS NOT RECOMMENDED THAT INDIVIDUAL SHEETS BE GIVEN TO SUB-CONTRACTORS FOR BIDDING OR CONSTRUCTION. THE ENTIRE SET OF DRAWINGS, NOT ANY INDIVIDUAL SHEETS DEFINE THE WORK REQUIRED UNDER THE GENERAL CONTRACT. • IN THE EVENT OF CONFLICT BETWEEN DATA SHOWN ON DRAWINGS AND DATA SHOWN IN THE SPECIFICATIONS, THE SPECIFICATIONS SHALL GOVERN. DIMENSIONS NOTED ON DRAWINGS SHALL TAKE PRECEDENCE OVER SCALED DIMENSIONS. DETAIL DRAWINGS TAKE PRECEDENCE OVER DRAWINGS OF SMALL SCALE. SHOULD THE CONTRACTOR AT ANY TIME DISCOVER AN ERROR IN A DRAWING OR SPECIFICATION, OR A DISCREPANCY OR VARIATION BETWEEN DIMENSIONS ON DRAWINGS OR OTHER INFORMATION, IT SHALL BE BROUGHT TO THE ARCHITECT'S ATTENTION AND SHALL NOT PROCEED WITH WORK AFFECTED UNTIL CLARIFICATION OR RESOLUTION HAS BEEN MADE. • "SIMILAR" MEANS COMPARABLE CHARACTERISTICS FOR CONDITIONS NOTED. CONTRACTOR TO VERIFY DIMENSIONS AND ORIENTATION. • "TYPICAL" MEANS IDENTICAL FOR CONDITIONS NOTED. • DO NOT SCALE DRAWINGS, WRITTEN DIMENSIONS GOVERN. VERIFY DIMENSIONS WITH FIELD CONDITIONS PRIOR TO CONSTRUCTION. IF DISCREPANCIES ARE DISCOVERED BETWEEN FIELD CONDITIONS AND DRAWINGS OR BETWEEN INDIVIDUAL DRAWINGS CONTACT ARCHITECT FOR RESOLUTION BEFORE PROCEEDING. • HORIZONTAL DIMENSIONS INDICATED ARE TO/FROM FINISHED FACE OF CONSTRUCTION EXCEPT AS NOTED. • VERTICAL DIMENSIONS INDICATED ARE FROM TOP OF FLOOR SLAB/TOPPING EXCEPT WHERE NOTED TO BE ABOVE FINISHED FLOOR (A.F.F.). • DIMENSIONS ARE NOT ADJUSTABLE WITHOUT APPROVAL OF ARCHITECT UNLESS NOTED +/-. • ALL SYMBOLS AND ABBREVIATIONS USED ON THE DRAWINGS ARE CONSIDERED TO BE CONSTRUCTION STANDARDS. IF THE CONTRACTOR HAS QUESTIONS REGARDING SYMBOLS AND ABBREVIATIONS USED OR THEIR EXACT MEANING THE ARCHITECT SHALL BE NOTIFIED FOR CLARIFICATION. • THERE SHALL BE NO SUBSTITUTION DURING BIDDING OF MATERIALS WHERE A MANUFACTURER IS SPECIFIED. WHERE THE TERM "EQUAL" IS USED ARCHITECT AND OWNER SHALL DETERMINE EQUALITY BASED UPON INFORMATION AND COSTS SUBMITTED BY CONTRACTOR. • CONTRACTOR TO COORDINATE CONSTRUCTION NEEDS FOR PHONE, POWER, DATA, LIGHTING, ETC. WITH OWNER PRIOR TO NEGOTIATING PROJECT COST. • CONTRACTOR SHALL ORDER AND SCHEDULE DELIVERY OF MATERIALS IN AMPLE TIME TO AVOID DELAYS IN CONSTRUCTION. IF AN ITEM IS FOUND TO BE UNAVAILABLE THE CONTRACTOR SHALL NOTIFY ARCHITECT IMMEDIATELY TO ALLOW A REASONABLE AMOUNT OF TIME TO SELECT AND APPROPRIATE SUBSTITUTE. • ONLY NEW ITEMS OF RECENT MANUFACTURER, OF STANDARD QUALITY, FREE FROM DEFECTS, WILL BE PERMITTED ON THE WORK. REJECTED ITEMS SHALL BE REMOVED IMMEDIATELY FORM THE WORK AND REPLACED WITH ITEMS OF THE QUALITY SPECIFIED. FAILURE TO REMOVE REJECTED MATERIALS AND EQUIPMENT SHALL NOT RELIEVE THE CONTRACTOR FROM THEIR RESPONSIBILITY FOR QUALITY AND CHARACTER OF ITEMS USED NOR FROM ANY OTHER OBLIGATION IMPOSED ON HIM BY THE CONTRACT. • ALL FINISHED WORK SHALL BE FIRM, WELL ANCHORED, IN TRUE ALIGNMENT, PLUMB, LEVEL, WITH SMOOTH, CLEAN, UNIFORM APPEARANCE WITHOUT WAVES, DISTORTIONS, HOLES, MARKS, CRACKS, STAINS OR DISCOLORATION. JOINTINGS SHALL BE TIGHT FITTING, NEAT AND WELL SCRIBED. THE FINISH WORK SHALL NOT HAVE EXPOSED UNSIGHTLY ANCHORS OR FASTENERS AND SHALL NOT PRESENT HAZARDOUS, UNSAFE CORNERS. ALL WORK SHALL HAVE THE PROVISION FOR EXPANSION, CONTRACTION AND SHRINKAGE AS NECESSARY TO PREVENT CRACKS, BUCKLING AND WARPING DUE TO TEMPERATURE AND HUMIDITY CONDITIONS. • ATTACHMENTS, CONNECTIONS OR FASTENINGS OF ANY NATURE ARE TO BE PROPERLY AND PERMANENTLY SECURED IN CONFORMANCE WITH BEST PRACTICES AND THE CONTRACTOR IS RESPONSIBLE FOR INSTALLING THEM ACCORDING TO THESE CONDITIONS. THE DRAWINGS ONLY SHOW SPECIAL CONDITIONS TO ASSIST THE CONTRACTOR, THEY DO NOT ILLUSTRATE EVERY SUCH CONDITION AND DETAIL. • USE OF MOISTURE RESISTANT TREATED WOOD BLOCKING IN CONSTRUCTION SHALL USE THE FOLLOWING GUIDELINES: CARBON STEEL, ALUMINUM AND ELECTROPLATED GALVANIZED STEEL FASTENERS AND CONNECTORS SHOULD NOT BE USED IN CONTACT WITH TREATED WOOD. HOT DIPPED GALVANIZED FASTENERS COMPLYING WITH ASTM A153 AND CONNECTORS COMPLYING WITH ASTM A653, CLASS G185, GENERALLY ARE ACCEPTABLE. TYPE 304 OR TYPE 316 STAINLESS STEEL FASTENERS AND CONNECTORS ARE RECOMMENDED FOR MAXIMUM CORROSION RESISTANCE. FASTENERS WITH PROPRIETARY ANTI-CORROSION COATING MAY BE ACCEPTABLE FOR USE WITH TREATED WOOD. ALUMINUM FASTENERS, FLASHINGS AND ACCESSORY PRODUCTS SHOULD NOT BE USED IN DIRECT CONTACT WITH ANY TREATED WOOD. ACQ-TREATED WOOD IS NOT COMPATIBLE WITH ALUMINUM. UNCOATED METAL AND PAINTED METAL FLASHING AND ACCESSORIES, EXCEPT FOR 300 SERIES STAINLESS STEEL SHOULD NOT BE USED IN DIRECT CONTACT WITH TREATED WOOD. METAL PRODUCTS, EXCEPT STAINLESS STEEL MAY BE USED IF SEPARATED FROM TREATED WOOD BY A SPACER OR BARRIER SUCH AS SINGLE-PLY MEMBRANE OR SELF-ADHERED POLYMER-MODIFIED BITUMEN MEMBRANE MATERIAL. THE USE OF NON TREATED, CONSTRUCTION GRADE WOOD IS SUITABLE FOR USE AS BLOCKING OR NAILERS, PROVIDED REASONABLE MEASURES ARE TAKEN TO ENSURE THE NON-TREATED WOOD REMAINS REASONABLY DRY WHEN IN SERVICE. IT SHALL BE THE RESPONSIBILITY OF THE CONTRACTOR TO COORDINATE BLOCKING REQUIREMENTS WITH EACH SUB-CONTRACTOR AND IT SHALL BE UP TO THE SUB- CONTRACTOR TO SELECT SUITABLE METHODS FOR INSTALLING BLOCKING MEETING THE STANDARDS REFERENCED ABOVE. • NO WORK DEFECTIVE IN CONSTRUCTION OR QUALITY, OR DEFICIENT IN ANY REQUIREMENTS OF DRAWINGS AND SPECIFICATIONS WILL BE ACCEPTABLE IN CONSEQUENCE OF OWNER'S ARCHITECT'S FAILURE TO DISCOVER OR TO POINT OUT DEFECTS OR DEFICIENCIES DURING CONSTRUCTION, NOR WILL PRESENCE OF INSPECTORS ON WORK SITE RELIEVE CONTRACTOR FOR SECURING QUALITY AND PROGRESS OR WORK AS REQUIRED BY CONTRACT. DEFECTIVE WORK REVEALED WITHIN TIME REQUIRED BY GUARANTEES SHALL BE WHETHER PARTIAL OR FINAL SHALL BE CONSTRUED AS AN ACCEPTANCE OF DEFECTIVE WORK OR IMPROPER MATERIALS. • CONTRACTORS, SUB-CONTRACTORS OR SUPPLIERS SHALL NOT PROCEED WITH ANY WORK FOR WHICH HE EXPECTS ADDITIONAL COMPENSATION BEYOND THE WRITTEN AUTHORIZATION FROM CONTRACTOR OR OWNER. FAILURE TO OBTAIN SUCH AUTHORIZATION MAY INVALIDATE ANY CLAIM FOR ADDITIONAL COMPENSATION. • THE CONTRACTOR IS TO COORDINATE AND SCHEDULE PUNCH LIST TO TAKE PLACE A MINIMUM OF 5 WORKING DAYS BEFORE SCHEDULED OCCUPANCY DATE. PROVIDE NOTIFICATION TO ARCHITECT AND OWNER WHEN PUNCH LIST ITEMS HAVE BEEN COMPLETED OR WHICH ITEMS REMAIN AND WHY. COORDINATE REQUIRED WORK WITH OWNER AND PROTECT AND/OR MOVE ANY OWNER ITEMS AND FURNITURE IF NEEDED. PUNCH LIST ITEMS MUST BE COMPLETED WITHIN 30 CALENDAR DAYS OF PUNCH LIST DATE. • A "CERTIFICATE OF OCCUPANCY" SHALL BE OBTAINED PRIOR TO MOVE IN DATE AND PRESENTED TO OWNER AT TIME OF PUNCH LIST WALK THROUGH. • ALL CONTRACTORS AND SUB-CONTRACTORS ARE RESPONSIBLE FOR PAYING FOR AND OBTAINING ALL THEIR OWN PERMITS AS MAY BE REQUIRED BY GOVERNING AUTHORITIES. • ALL CONTRACTORS AND SUB-CONTRACTORS ARE RESPONSIBLE FOR OBTAINING ALL THEIR OWN PERMITS AS MAY BE REQUIRED BY GOVERNING AUTHORITIES. • CONTRACTOR SHALL BE RESPONSIBLE FOR CHECKING CONTRACT DOCUMENTS, FIELD CONDITIONS AND DIMENSIONS FOR ACCURACY AND CONFIRMING THAT WORK IS AS SHOWN BEFORE PROCEEDING WITH CONSTRUCTION. CLARIFICATIONS REGARDING ANY CONFLICTS SHALL BE ACHIEVED PRIOR TO RELATED WORK BEING STARTED. CONSTRUCTION NOTES: PROJECT DIRECTORY CLIENT: ARCHITECT OF RECORD: RUST ARCHITECTS, P.A. 4744 WASHINGTON SQUARE WHITE BEAR LAKE, MN 55110 WILLIAM E. RUST, AIA PRINCIPAL T: 651.429.1913 EMAIL:BRUST@RUSTARCHITECTS.COM ERIC JELSMA PROJECT MANAGER T: 651.429.1913 EMAIL:EJELSMA@RUSTARCHITECTS.COM THE DANCE UNIT 13845 FOREST BLVD. N. HUGO, MN 55038 KYLE GROSS CONTACT/OWNER T: 651.468.4441 EMAIL:KYLE.GROSS33@GMAIL.COM 7. EXITING & EGRESS REQUIREMENTS (SPRINKLED) A.EGRESS WIDTH REQUIRED 73 OCCUPANTS X .2" = 14.6" •NUMBER OF EXITS REQUIRED: (2) EXITS •TOTAL EGRESS PROVIDED: (3) EXITS = 180" B.EXIT ACCESS TRAVEL DISTANCE (TABLE 1017.2) •250' MAXIMUM WITH SPRINKLER SYSTEM (A-3 OCCUPANCY) C. EXIT WIDTH •EXIT DOORS (1010.1) = 32" MIN. CLEAR / 48" MAX. •CORRIDORS (TABLE 1020.2) = 44" •EXIT PASSAGEWAYS (1024.2) = 36" D.DOORS •SWING (1010.1.2) -SIDE-HINGED SWINGING TYPE •THRESHOLDS (1010.1.7) -1/2" MAX. HT. (1:2 BEVELED EEDGE IF 1/4" OR HIGHER FLOOR CHANGE) •CONSECUTIVE DOORS (1010.1.8) -48" + DOOR WIDTH APART •DOOR OPERATIONS (1010.1.9) -ALL SWINGING DOOR HARDWARE SHALL BE LEVER TYPE AND BE READILY OPERABLE FROM THE EGRESS SIDE WITHOUT THE USE OF A KEY OR ANY SPECIAL KNOWLEDGE OR EFFORT •BOLT LOCKS (1010.1.9.4) -MANUALLY OPERATED FLUSH BOLTS OR SURFACE BOLTS ARE NOT PERMITTED •PANIC & FIRE EXIT HARDWARE (1010.1.10) -NOT REQUIRED AT EXIT / EXIT ACCESS DOORS CODE INFORMATION 1. APPLICABLE CODES • 2020 Minnesota Building Code w/ MN Rules Chapter 1305 • 2020 Minnesota Accessibility Code • 2020 Minnesota State Fire Code • 2020 Minnesota Mechanical and Fuel Gas Code • 2020 Minnesota Energy Code • 2020 Minnesota Plumbing Code • 2023 Minnesota Electrical Code 2. BUILDING OCCUPANCY & CLASSIFICATION • BUILDING OCCUPANCY & CLASSIFICATION A. EXISTING BUILDING (GARAGE & OFFICE AREA) = ART GALLERY (A-3) B. ACCESSORY OCCUPANCIES (508.2) C. NON-SEPARATED OCCUPANCIES (508.4) 3. ALLOWABLE AREA • NO CHANGE TO EXISTING = EXISTING BUILDING TO REMAIN 4. CONSTRUCTION TYPE • TYPE 'II-B' (SPRINKLED) 5. SEPARATE & DEFERRED PERMITS • EXTERIOR SIGNAGE TO BE SUBMITTED UNDER SEPARATE PERMIT • FIRE SPRINKLER TO BE SUBMITTED AS A DEFERRED PERMIT 6. FIRE-RESISTANCE & RATED CONSTRUCTION A.BUILDING ELEMENTS (TABLES 601 & 602) C.EXTERIOR WALL OPENINGS (705.8) • NO CHANGE -EXISTING TO REMAIN C.FIRE WALLS (706) • NONE REQUIRED D.FIRE BARRIERS (707) • SEPARATION OF OCCUPANCIES (TABLE 508.4) •INCIDENTAL USE AREAS (TABLE 509) E.FIRE PARTITIONS (708) • CORRIDOR WALLS (TABLE 1020.1) NO RATING REQ'D (SPRINKLERED) ELEMENT STRUCTURAL FRAME INCL. COLUMNS, GIRDERS, TRUSS EXTERIOR BEARING WALLS INTERIOR BEARING WALLS EXTERIOR NON-BEARING WALLS INTERIOR NON-BEARING WALLS FLOOR CONSTRUCTION (SUPPORTING BEAMS & JOISTS) ROOF CONSTRUCTION (SUPPORTING BEAMS & JOISTS) RATING (II-B) 0 HOUR 0 HOUR 0 HOUR 0 HOUR (10 < X < 30) 0 HOUR 0 HOUR 0 HOUR BUILDING COMPONENT EXIT PASSAGEWAYS CORRIDORS ROOMS AND ENCLOSED SPACES FINISH CLASS GROUP A-3 = CLASS B GROUP A-3 = CLASS B GROUP A-3 = CLASS C 10. ACCESSIBILITY A.ACCESSIBILITY PER 2020 MINNESOTA ACCESSIBILITY CODE •BUILDING IS ACCESSIBLE 11. OTHER A.FIREBLOCKING & DRAFT STOPS (708) •NOT REQUIRED PROVIDED THAT AUTOMATIC SPRINKLERS ARE INSTALLED IN COMBUSTIBULE ROOF/CEILING SPACES (708.4.6) B.VENTILATION (1203) •ATTICS (1202.2) -REQUIRED (EXISTING TO REMAIN) •FLOORS (1203.3) -NOT REQUIRED C. ATTIC ACCESS (1208.2) •20"x30" OPENING REQUIRED (EXISTING TO REMAIN) D. ROOF ACCESS (1208.3) •NOT REQUIRED C.SAFETY GLAZING (2406) •SAFETY GLAZING SHALL BE INSTALLED IN HAZARDOUS LOCATIONS AS SPECIFIED PER 2406.4 12. FIRE STOPPING PROVIDE FIRE-RATED FIRE STOP SEALANT AND MATERIALS AS TESTED PER ASTM E814 FILLING ALL HOLES IN RATED PARTITIONS AND HOLES AROUND ALL MECHANICAL, PLUMBING, AND ELECTRICAL PENETRANTS. PENETRATIONS AROUND ALL FLOORS SHALL ALSO BE SEALED WITH FIRE-RATED FIRE STOPPING. SEE CODE PLANS FOR LOCATION OF FIRE-RATED PARTITIONS. FIRE RATED WALLS SHALL BE SEALED WITH FIRESTOPPING AS SPECIFIED FOR THAT PURPOSE AT TOP OF WALLS. 8. OCCUPANT LOAD REFER TO LIFE SAFETY PLAN AND EGRESS CALCULATIONS ON SHEET A103 9. INTERIOR FINISH REQUIREMENTS A.MINIMUM WALL AND CEILING FINISH REQUIREMENTS (TABLE 803.13) RU S T A R C H I T E C T S , P . A . 47 4 4 W A S H I N G T O N S Q U A R E W H I T E B E A R L A K E , M I N N E S O T A 5 5 1 1 0 PH O N E ( 6 5 1 ) 4 2 9 -19 1 3 F A X ( 6 5 1 ) 4 2 9 -75 6 1 DR A W N B Y : DE S I G N E D B Y : PR O J E C T N U M B E R : C RUST ARCHITECTS, PACOPYRIGHT2025 ww w . r u s t a r c h i t e c t s . c o m north I h e r e b y c e r t i f y t h a t t h i s p l a n , s p e c i f i c a t i o n , or r e p o r t w a s p r e p a r e d b y m e , o r u n d e r m y di r e c t s u p e r v i s i o n a n d t h a t I a m a d u l y Li c e n s e d A r c h i t e c t u n d e r t h e l a w s o f t h e St a t e o f M i n n e s o t a . W i l l i a m E . R u s t : Da t e : 11 / 2 6 / 2 5 Li c e n s e N o : 13 6 2 6 13 8 4 5 F O R E S T B L V D . N O R T H HU G O , M N 5 5 0 3 8 11/26/2025 12:29:59 PM A001 DE K W E R RA 2 5 0 0 3 TH E D A N C E U N I T TI T L E S H E E T THE DANCE UNIT 13845 FOREST BLVD. NORTH HUGO, MN 55038 LOCATION MAP DRAWING SCHEDULE Sheet Number Sheet Name A001 TITLE SHEET A100 SITE PLAN A101 FOUNDATION PLAN A102 FLOOR PLAN A200 REFLECTED CEILING PLAN A300 EXTERIOR ELEVATIONS A400 ROOF PLAN A401 BUILDING SECTIONS A500 TOILET ELEVATIONS & DETAILS 13845 FOREST BLVD N HUGO, MN 55038 No. Date Revision Description PROPOSED BUILDING (93' X 96') (9088 SF) US HWY 61 8 10 11 222'-0" 445'-0" 21 8 ' -0" 400'-0" EXPANDED HIGHWAY 61 R.O.W. 24' - 0" 10' - 0" 17' - 0" EX I S T S A N I T A R Y L I N E EASEMENT 30' - 0" 16 PROPOSED PONDING AREA 14 SE T B A C K 35 ' - 2 5 / 8 " ( V I F ) SETBACK 87' - 11 3/8" (VIF) DUMPSTER/ TRASH ENCLOSURE AREA LIGHTING, TYP AREA LIGHTING, TYP PROPOSED ACCESS EASEMENT PRIVATE ROAD EASEMENT PRIVATE ROAD EASEMENT FUTURE FRONTAGE ROAD PROPOSED MONUMENT SIGN RU S T A R C H I T E C T S , P . A . 47 4 4 W A S H I N G T O N S Q U A R E W H I T E B E A R L A K E , M I N N E S O T A 5 5 1 1 0 PH O N E ( 6 5 1 ) 4 2 9 -19 1 3 F A X ( 6 5 1 ) 4 2 9 -75 6 1 DR A W N B Y : DE S I G N E D B Y : PR O J E C T N U M B E R : C RUST ARCHITECTS, PACOPYRIGHT2025 ww w . r u s t a r c h i t e c t s . c o m I h e r e b y c e r t i f y t h a t t h i s p l a n , s p e c i f i c a t i o n , or r e p o r t w a s p r e p a r e d b y m e , o r u n d e r m y di r e c t s u p e r v i s i o n a n d t h a t I a m a d u l y Li c e n s e d A r c h i t e c t u n d e r t h e l a w s o f t h e St a t e o f M i n n e s o t a . W i l l i a m E . R u s t : Da t e : 11 / 2 6 / 2 5 Li c e n s e N o : 13 6 2 6 13 8 4 5 F O R E S T B L V D . N O R T H HU G O , M N 5 5 0 3 8 11/26/2025 12:29:59 PM A100 EG J W E R RA 2 5 0 0 3 TH E D A N C E U N I T SI T E P L A N 1" = 20'-0"1 SITE PLAN No . D a t e Re v i s i o n De s c r i p t i o n A300 1 A300 3 C B A A300 4 A3002 1 A401 2 A401 D 36 ' - 0 " 20 ' - 0 " 40 ' - 0 " 14' - 1"15' - 6"15' - 6"15' - 6"15' - 6" 15' - 6"15' - 6"15' - 6"15' - 6"15' - 6" 4" CONC SLAB W/FIBER MESH REINFORCED OVER 6" GRANULAR FILL 4" CONC SLAB W/FIBER MESH REINFORCED OVER 6" GRANULAR FILL 5" CONC SLAB W/#4 @ 16" OC EA WAY, SEE STRUC 2 A402 LINE OF CONC. FOOTING SHOWN DASHED, TYP CMU FOUNDATION WALL, TYP RU S T A R C H I T E C T S , P . A . 47 4 4 W A S H I N G T O N S Q U A R E W H I T E B E A R L A K E , M I N N E S O T A 5 5 1 1 0 PH O N E ( 6 5 1 ) 4 2 9 -19 1 3 F A X ( 6 5 1 ) 4 2 9 -75 6 1 DR A W N B Y : DE S I G N E D B Y : PR O J E C T N U M B E R : C RUST ARCHITECTS, PACOPYRIGHT2025 ww w . r u s t a r c h i t e c t s . c o m north I h e r e b y c e r t i f y t h a t t h i s p l a n , s p e c i f i c a t i o n , or r e p o r t w a s p r e p a r e d b y m e , o r u n d e r m y di r e c t s u p e r v i s i o n a n d t h a t I a m a d u l y Li c e n s e d A r c h i t e c t u n d e r t h e l a w s o f t h e St a t e o f M i n n e s o t a . W i l l i a m E . R u s t : Da t e : 11 / 2 6 / 2 5 Li c e n s e N o : 13 6 2 6 13 8 4 5 F O R E S T B L V D . N O R T H HU G O , M N 5 5 0 3 8 11/26/2025 12:30:00 PM A101 EG J W E R RA 2 5 0 0 3 TH E D A N C E U N I T FO U N D A T I O N P L A N 1/8" = 1'-0"1 FOUNDATION PLAN No . D a t e Re v i s i o n De s c r i p t i o n A300 1 A300 3 C B A A300 4 A3002 1 A401 2 A401 36 ' - 0 " 20 ' - 0 " 40 ' - 0 " D 96 ' - 0 " OFFICE 100 STUDIO #5 106 STUDIO #4 105 STUDIO #3 104 COSTUMES 101 STUDIO #1 102 MECH/PROPS 107 STUDIO #2 103 RESTROOM 1 RESTROOM 3 RESTROOM 4 LOBBY 108 3' - 8 5 / 8 " 9' - 0 " 10 ' - 3 3 / 8 " 9' - 0 " 4' - 0 " 15 ' - 8 1 / 8 " 4' - 3 7 / 8 " 4' - 0 " 8' - 0 " 16 ' - 0 " 12 ' - 0 " RESTROOM 2 A103 1 A103 2 A302 2 A3021 6' - 2 3/4"26' - 6 1/4"19' - 0"28' - 1"9' - 2"4' - 0" 1 A402 4' - 0" 6' - 0 " 2 A402 93' - 0" RU S T A R C H I T E C T S , P . A . 47 4 4 W A S H I N G T O N S Q U A R E W H I T E B E A R L A K E , M I N N E S O T A 5 5 1 1 0 PH O N E ( 6 5 1 ) 4 2 9 -19 1 3 F A X ( 6 5 1 ) 4 2 9 -75 6 1 DR A W N B Y : DE S I G N E D B Y : PR O J E C T N U M B E R : C RUST ARCHITECTS, PACOPYRIGHT2025 ww w . r u s t a r c h i t e c t s . c o m I h e r e b y c e r t i f y t h a t t h i s p l a n , s p e c i f i c a t i o n , or r e p o r t w a s p r e p a r e d b y m e , o r u n d e r m y di r e c t s u p e r v i s i o n a n d t h a t I a m a d u l y Li c e n s e d A r c h i t e c t u n d e r t h e l a w s o f t h e St a t e o f M i n n e s o t a . W i l l i a m E . R u s t : Da t e : 11 / 2 6 / 2 5 Li c e n s e N o : 13 6 2 6 13 8 4 5 F O R E S T B L V D . N O R T H HU G O , M N 5 5 0 3 8 11/26/2025 12:30:01 PM A102 EG J W E R RA 2 5 0 0 3 TH E D A N C E U N I T FL O O R P L A N 1/8" = 1'-0"1 FLOOR PLAN No . D a t e Re v i s i o n De s c r i p t i o n C B A 1 A401 2 A401 D EQ EQ EQ EQ EQ EQ EQ EQ 2X2 ACT@ 13'-6" AFF OPEN CEILING 2X2 ACT@ 13'-6" AFF 2X2 ACT@ 10'-0" AFF 2X2 ACT@ 8'-0" AFF 2X2 ACT@ 8'-0" AFF 2X2 ACT@ 10'-0" AFF 2X2 ACT@ 13'-6" AFF 2X2 ACT@ 13'-6" AFF 2X2 ACT@ 13'-6" AFF 2X2 ACT@ 13'-6" AFF 2X2 ACT@ 10'-0" AFF 2 A402 RU S T A R C H I T E C T S , P . A . 47 4 4 W A S H I N G T O N S Q U A R E W H I T E B E A R L A K E , M I N N E S O T A 5 5 1 1 0 PH O N E ( 6 5 1 ) 4 2 9 -19 1 3 F A X ( 6 5 1 ) 4 2 9 -75 6 1 DR A W N B Y : DE S I G N E D B Y : PR O J E C T N U M B E R : C RUST ARCHITECTS, PACOPYRIGHT2025 ww w . r u s t a r c h i t e c t s . c o m north I h e r e b y c e r t i f y t h a t t h i s p l a n , s p e c i f i c a t i o n , or r e p o r t w a s p r e p a r e d b y m e , o r u n d e r m y di r e c t s u p e r v i s i o n a n d t h a t I a m a d u l y Li c e n s e d A r c h i t e c t u n d e r t h e l a w s o f t h e St a t e o f M i n n e s o t a . W i l l i a m E . R u s t : Da t e : 11 / 2 6 / 2 5 Li c e n s e N o : 13 6 2 6 13 8 4 5 F O R E S T B L V D . N O R T H HU G O , M N 5 5 0 3 8 11/26/2025 12:30:01 PM A200 EG J W E R RA 2 5 0 0 3 TH E D A N C E U N I T RE F L E C T E D C E I L I N G P L A N 1/8" = 1'-0"1 REFLECTED CEILING PLAN No . D a t e Re v i s i o n De s c r i p t i o n CBA LEVEL 1 100' -0" LEVEL 1 100' -0" D BO FOOTING 96' -0" GRADE 99' -6" BO CANOPY 111' -0" TO PARAPET 119' -0" SIGNAGE, OWNER'S LOGO ANNODIZED METAL PANEL "DARK" ALUCOBOND PANEL, "SPECTRA SAKURA" CANOPY, ANNODIZED METAL "MOCHA" ALUMINUM FRAME ENTRY SYSTEM EXPOSED BLOCK, "SHADOW #302" ANNODIZED METAL PANEL "MOCHA" ALUCOBOND PANEL, "SPECTRA SAKURA", TYP WALL CAP TO MATCH ANNODIZED MTL "MOCHA", TYP 2' - 6 " 4' - 6 " 4' - 0 " 6" 4' - 6 " 3' - 0 " ALUCOBOND PANEL, "SPECTRA SAKURA" ALUCOBOND PANEL, "BRILLIANT SILVER" 6" LIGHT BAND, ANNODIZED METAL "MOCHA", TYP STUCCO, PAINTED "CABIN FEVER" STUCCO, PAINTED "BED OF FERNS" C B A LEVEL 1 100' -0" D BO FOOTING 96' -0" GRADE 99' -6" TO PARAPET 119' -0" ALUM FRAME EMER. EXIT DOOR 6" LIGHT BAND, ANNODIZED METAL "MOCHA", TYP ANNODIZED METAL PANEL "MOCHA" STUCCO, PAINTED "BED OF FERNS", TYP WALL CAP TO MATCH ANNODIZED MTL "MOCHA", TYP STUCCO, PAINTED "CABIN FEVER", TYP EXPOSED BLOCK, "SHADOW #302" 13 LEVEL 1 100' -0" 4 2 BO FOOTING 96' -0" 0 GRADE 99' -6" BO CANOPY 111' -0" TO PARAPET 119' -0" ALUM FRAME DOOR ALUM FRAME 9X9 OHD ANNODIZED METAL PANEL "MOCHA" STUCCO, PAINTED "BED OF FERNS" CANOPY, ANNODIZED METAL "MOCHA" EXPOSED BLOCK, "SHADOW #302" ALUCOBOND PANEL, "BRILLIANT SILVER" WALL CAP TO MATCH ANNODIZED MTL "MOCHA", TYP 2' - 6 " STUCCO, PAINTED "CABIN FEVER", TYP STUCCO, PAINTED "CABIN FEVER" TYP STUCCO, PAINTED "CABIN FEVER" 6" LIGHT BAND, ANNODIZED METAL "MOCHA", TYP TRASH ENCLOSURE 1 3 LEVEL 1 100' -0" 42 BO FOOTING 96' -0" 0 GRADE 99' -6" TO PARAPET 119' -0" ANNODIZED METAL PANEL "MOCHA" STUCCO, PAINTED "BED OF FERNS", TYP CANOPY, ANNODIZED METAL "MOCHA" EXPOSED BLOCK, "SHADOW #302" STUCCO, PAINTED "CABIN FEVER", TYP ALUCOBOND PANELS, "BRILLIANT SILVER" WALL CAP TO MATCH ANNODIZED MTL "MOCHA", TYP 6" LIGHT BAND, ANNODIZED METAL "MOCHA", TYP RU S T A R C H I T E C T S , P . A . 47 4 4 W A S H I N G T O N S Q U A R E W H I T E B E A R L A K E , M I N N E S O T A 5 5 1 1 0 PH O N E ( 6 5 1 ) 4 2 9 -19 1 3 F A X ( 6 5 1 ) 4 2 9 -75 6 1 DR A W N B Y : DE S I G N E D B Y : PR O J E C T N U M B E R : C RUST ARCHITECTS, PACOPYRIGHT2025 ww w . r u s t a r c h i t e c t s . c o m I h e r e b y c e r t i f y t h a t t h i s p l a n , s p e c i f i c a t i o n , or r e p o r t w a s p r e p a r e d b y m e , o r u n d e r m y di r e c t s u p e r v i s i o n a n d t h a t I a m a d u l y Li c e n s e d A r c h i t e c t u n d e r t h e l a w s o f t h e St a t e o f M i n n e s o t a . W i l l i a m E . R u s t : Da t e : 11 / 2 6 / 2 5 Li c e n s e N o : 13 6 2 6 13 8 4 5 F O R E S T B L V D . N O R T H HU G O , M N 5 5 0 3 8 11/26/2025 12:30:02 PM A300 EG J W E R RA 2 5 0 0 3 TH E D A N C E U N I T EX T E R I O R E L E V A T I O N S 1/8" = 1'-0"1 EXTERIOR ELEVATION - FRONT (WEST) 1/8" = 1'-0"2 EXTERIOR ELEVATION - REAR (EAST) 1/8" = 1'-0"3 EXTERIOR ELEVATION - SIDE (NORTH) 1/8" = 1'-0"4 EXTERIOR ELEVATION - SIDE (SOUTH) No . D a t e Re v i s i o n De s c r i p t i o n A300 1 A300 3 C B A 1 3 A300 4 A3002 1 A401 2 A401 4 D 20 2 A402 RTU-1 RTU-2 RTU-3RTU-4 SLOPE SLOPE RU S T A R C H I T E C T S , P . A . 47 4 4 W A S H I N G T O N S Q U A R E W H I T E B E A R L A K E , M I N N E S O T A 5 5 1 1 0 PH O N E ( 6 5 1 ) 4 2 9 -19 1 3 F A X ( 6 5 1 ) 4 2 9 -75 6 1 DR A W N B Y : DE S I G N E D B Y : PR O J E C T N U M B E R : C RUST ARCHITECTS, PACOPYRIGHT2025 ww w . r u s t a r c h i t e c t s . c o m north I h e r e b y c e r t i f y t h a t t h i s p l a n , s p e c i f i c a t i o n , or r e p o r t w a s p r e p a r e d b y m e , o r u n d e r m y di r e c t s u p e r v i s i o n a n d t h a t I a m a d u l y Li c e n s e d A r c h i t e c t u n d e r t h e l a w s o f t h e St a t e o f M i n n e s o t a . W i l l i a m E . R u s t : Da t e : 11 / 2 6 / 2 5 Li c e n s e N o : 13 6 2 6 13 8 4 5 F O R E S T B L V D . N O R T H HU G O , M N 5 5 0 3 8 11/26/2025 12:30:02 PM A400 EG J W E R RA 2 5 0 0 3 TH E D A N C E U N I T RO O F P L A N 1/8" = 1'-0"1 ROOF PLAN No . D a t e Re v i s i o n De s c r i p t i o n S89°58'28"E 384.08 12 0 . 1 3 10 2 . 1 7 N1 1 ° 5 0 ' 5 0 " E 22 2 . 3 0 S89°58'28"E 400.00 N89°55'16"W 445.55 meas N0 0 ° 0 1 ' 3 2 " E 21 8 . 0 0 929930 EXISTING POND HWL 931.1 (100-YR) NO PA R K I N G 931.34 SB-3 932.24 SB-2 932.07 SB-4 932.82 SB-1 (22" x 34") S:\PLOWE\CAD\25PROJ\2203 DANCE STUDIO (HUGO)\2203 CAD\2203 BASE 3.DWG Friday, September 5, 2025 4:38:37 PM 1 INCH = 40 FEET HORIZONTAL 40 0 20 40 80 SHEET INDEX CO TITLE SHEET & LEGEND VICINITY MAP ( NOT TO SCALE ) ARCHITECT RUST ARCHITECTS 4744 WASHINGTON SQUARE WHITE BEAR LAKE, MN 55110 BILL RUST 651-429-1913 BRUST@RUSTARCHITECTS.COM ENGINEER PLOWE ENGINEERING, INC. 6776 LAKE DRIVE LINO LAKES, MN 55014 ADAM GINKEL, P.E. 651-361-8234 ADAM@PLOWE.COM TITLE SHEET & LEGEND THE DANCE UNIT HUGO, MINNESOTA AN MPCA NPDES CONSTRUCTION PERMIT IS REQUIRED PRIOR TO THE START OF CONSTRUCTION SURVEYOR E.G. RUD & SONS LAND SURVEYING, INC. 6776 LAKE DRIVE LINO LAKES, MN 55014 JASON RUD 651-361-8225 JRUD@EGRUD.COM FA X : ( 6 5 1 ) 3 6 1 - 8 7 0 1 PH O N E : ( 6 5 1 ) 3 6 1 - 8 2 1 0 LI N O L A K E S , M N 5 5 0 1 4 67 7 6 L A K E D R I V E SU I T E 1 1 0 SI T E P L A N N I N G & E N G I N E E R I N G PL O W E EN G I N E E R I N G , I N C . PR E P A R E D F O R : R U S T A R C H I T E C T S , P . A . TH E D A N C E U N I T HU G O , M N 8 7 5 4 3 2 16 MQ A AG CH E C K B Y : DR A W N B Y : 25 - 2 2 0 3 DA T E : JO B N O : 05 / 2 1 / 2 5 DE S C R I P T I O N DA T E NO . SHEET SWPPPC2.2 - C2.3 UTILITY PLAN - SANITARY SEWER & WATERAMINC3.1 C1.1 CIVIL SITE PLAN C1.2 REMOVALS PLAN DETAILSC4.1 - C4.3 C3.2 UTILITY PLAN - STORM SEWER C0 Da t e : L i c e n s e N o . 4 3 9 6 3 AD A M G I N K E L 09 . 0 8 . 2 0 2 5 I h e r e b y c e r t i f y t h a t t h i s p l a n w a s p r e p a r e d b y m e or u n d e r m y d i r e c t s u p e r v i s i o n a n d t h a t I a m a d u l y li c e n s e d p r o f e s s i o n a l e n g i n e e r u n d e r t h e l a w s o f th e S t a t e o f M i n n e s o t a . GRADING, DRAINAGE & ESC PLANC2.1 TI T L E S H E E T & L E G E N D ALL PERMITS, INCLUDING BUT NOT LIMITED TO PERMITS FROM CITY OF HUGO, MNDOT, AND THE MINNESOTA DEPARTMENT OF LABOR AND INDUSTRY, SHALL BE OBTAINED PRIOR TO ORDERING OF MATERIAL AND STARTING OF CONSTRUCTION. NO INSTALLATION OF UTILITIES SHALL BE PERMITTED UNTIL ALL APPLICABLE PERMITS ARE RECEIVED BY CONTRACTOR. INSTALLATION OF UTILITIES SHALL BE CONSTRUCTED TO MINNESOTA DEPARTMENT OF LABOR AND INDUSTRY STANDARDS AND CITY STANDARDS AS IDENTIFIED IN THE PUBLIC WORKS/ENGINEERING STANDARDS. PR E L I M I N A R Y NO R T H 25-2203 SITE W EXISTING CONCRETE EXISTING CATCH BASIN EXISTING TREES EXISTING HYDRANT GV HY D l EXISTING WATER MAIN EXISTING GATE VALVE >>EXISTING STORM SEWER EXISTING TELEPHONE PEDESTAL (GUTTERLINE, BITUMINOUS SURFACE, OR GROUND SURFACE UNLESS OTHERWISE INDICATED) 920.99 PROPOSED SPOT ELEVATION EXISTING SPOT ELEVATION PROPOSED SILT FENCES 930 928 PROPOSED CONTOUR EXISTING CONTOUR LEGEND l PROPOSED WATER PIPEEXISTING OVERHEAD ELECTRICOHW GE EXISTING UTILITY POLE EXISTING SANITARY SEWER> PROPOSED SANITARY SEWER PIPE> PROPOSED INLET PROTECTION T F E EXISTING UNDERGROUND ELECTRIC EXISTING LIGHT POLE >>PROPOSED STORM SEWER PIPE PROPOSED STORM MANHOLED PROPOSED CATCH BASIN EXISTING FIBER OPTIC PEDESTAL EXISTING SANITARY SEWER MANHOLE EXISTING GRAVEL PROPOSED RIP-RAP EXISTING FLARED-END SECTION PROPOSED FLARED-END SECTION E EXISTING ELECTRICAL BOX EXISTING UNDERGROUND FIBEROPTICFIBER S PROPOSED DIRECTION OF DRAINAGE 930 FM EXISTING FORCEMAIN 4.0% EXISTING UNDERGROUND GASGAS EXISTING GUY WIRE EXISTING SIGN EXISTING MAILBOX EXISTING WELL E EXISTING FENCE 932.50 PARKING SETBACKPRGSB SI T E L A Y O U T A D J . 06 . 2 7 . 2 5 PROPOSED SILT FENCEBLDSB PO N D I N G A D J . 07 . 2 2 . 2 5 SI T E L A Y O U T A D J . 09 . 0 8 . 2 5 932.24 SB-2 SOIL BORING LOCATIONS (HAUGO GTS) C1.3 TREE REMOVALS TABULATION N1 1 ° 5 0 ' 5 0 " E 10 8 . 8 1 S0 0 ° 0 1 ' 3 2 " W 14 0 . 0 0 S89°58'28"E 384.08 12 0 . 1 3 10 2 . 1 7 N1 1 ° 5 0 ' 5 0 " E 22 2 . 3 0 S89°58'28"E 400.00 N89°55'16"W 445.55 meas N0 0 ° 0 1 ' 3 2 " E 21 8 . 0 0 PR G S B PR G S B PR G S B PR G S B PR G S B PR G S B PR G S B 929930 EXISTING POND HWL 931.1 (100-YR) 17 ' E X P A N D E D HW Y 6 1 R . O . W . 16 1014 24.0' TYP 20.0' TYP 24.0' TYP NO PA R K I N G 10.0' 5. 0 ' 10.0' 5. 0 ' 59 STALLS TOTAL PROPOSED BUILDING FFE=934.50 18.0' TYP 8 BL D S B BL D S B BL D S B BL D S B BL D S B 30.0' 30 . 0 ' 30.0' 30 . 0 ' PRGSBPRGSBPRGSBPRGSBPRGSBPRGSBPRGSBPRGSBPRGSBPRGSBPRGSBPRGSBPRGSB PR G S B PR G S B PR G S B PR G S B PR G S B PR G S B PR G S B PRGSB PRGSB PRGSB PRGSB PRGSB PRGSB PRGSB PRGSB PRGSB PRGSB PRGSB PRGSB PRGSB PRGSB BLDSBBLDSBBLDSBBLDSBBLDSBBLDSBBLDSBBLDSBBLDSBBLDSBBLDSB BL D S B BL D S B BL D S B BL D S B BL D S B BLDSB BLDSB BLDSB BLDSB BLDSB BLDSB BLDSB BLDSB BLDSB BLDSB BLDSB BLDSB 18 . 5 ' B612 CONCRETE CURB AND GUTTER (TYP) PROPOSED ACCESS EASEMENT DUMPSTER OVERHEAD DOOR PROPOSED DRAINAGE & UTILITY EASEMENT FOR SANITARY SEWER FUTURE ACCESS ROAD (BY OTHERS) (22" x 34") S:\PLOWE\CAD\25PROJ\2203 DANCE STUDIO (HUGO)\2203 CAD\2203 BASE 3.DWG Friday, September 5, 2025 4:38:37 PM NO R T H 1 INCH = 30 FEET HORIZONTAL 30 0 15 30 60 FA X : ( 6 5 1 ) 3 6 1 - 8 7 0 1 PH O N E : ( 6 5 1 ) 3 6 1 - 8 2 1 0 LI N O L A K E S , M N 5 5 0 1 4 67 7 6 L A K E D R I V E SU I T E 1 1 0 SI T E P L A N N I N G & E N G I N E E R I N G PL O W E EN G I N E E R I N G , I N C . PR E P A R E D F O R : R U S T A R C H I T E C T S , P . A . TH E D A N C E U N I T HU G O , M N MQ A AG CH E C K B Y : DR A W N B Y : 25 - 2 2 0 3 DA T E : JO B N O : 05 / 2 1 / 2 5 DE S C R I P T I O N DA T E NO . SHEET C1.1 Da t e : L i c e n s e N o . 4 3 9 6 3 AD A M G I N K E L 09 . 0 8 . 2 0 2 5 I h e r e b y c e r t i f y t h a t t h i s p l a n w a s p r e p a r e d b y m e or u n d e r m y d i r e c t s u p e r v i s i o n a n d t h a t I a m a d u l y li c e n s e d p r o f e s s i o n a l e n g i n e e r u n d e r t h e l a w s o f th e S t a t e o f M i n n e s o t a . CI V I L S I T E P L A N PR E L I M I N A R Y 25-2203 GENERAL NOTES 1.THE INFORMATION SHOWN ON THESE DRAWINGS CONCERNING TYPE AND LOCATION OF EXISTING UTILITIES IS NOT GUARANTEED TO BE ACCURATE OR ALL INCLUSIVE. THE CONTRACTOR IS RESPONSIBLE FOR MAKING HIS OWN DETERMINATION AS TO TYPE AND LOCATION OF UTILITIES AS NECESSARY TO AVOID DAMAGE TO THESE UTILITIES. 2.CALL "811" AT LEAST 48 HOURS PRIOR TO ANY EXCAVATIONS FOR EXISTING UTILITIES LOCATIONS. 3.THE CONTRACTOR SHALL FIELD VERIFY SIZE, ELEVATION, AND LOCATION OF EXISTING UTILITIES AND NOTIFY ENGINEER OF ANY DISCREPANCIES PRIOR TO THE START OF INSTALLATIONS. 4.ALL UTILITY AND STREET INSTALLATIONS SHALL CONFORM TO THE CITY STANDARD SPECIFICATIONS AND DETAIL PLATES. 5.ALL WORK SHALL BE PERFORMED DURING CITY APPROVED WORKING HOURS. 6.STORAGE OF MATERIALS OR EQUIPMENT SHALL NOT BE ALLOWED ON PUBLIC STREETS OR WITHIN PUBLIC RIGHT-OF-WAY. 7.NOTIFY CITY A MINIMUM OF 72 HOURS PRIOR TO THE COMMENCEMENT OF CONSTRUCTION. 8.ALL ELECTRIC, TELEPHONE, GAS, ETC. EXTENSIONS INCLUDING SERVICE LINES AND RELOCATIONS SHALL BE COORDINATED BY THE CONTRACTOR AND CONSTRUCTED TO THE APPROPRIATE UTILITY COMPANY SPECIFICATIONS. ALL UTILITY DISCONNECTIONS SHALL BE COORDINATED WITH THE APPROPRIATE UTILITY COMPANY. 9.THE CONTRACTOR SHALL BE RESPONSIBLE FOR PROVIDING, MAINTAINING TRAFFIC CONTROL, SUCH AS BARRICADES, WARNING SIGNS, DIRECTIONAL SIGNS, FLAGMEN AND LIGHTS, AS NECESSARY TO CONTROL THE MOVEMENT OF TRAFFIC. R Callbefore you dig. below.Know what's SI T E L A Y O U T A D J . 06 . 2 7 . 2 5 8 7 5 4 3 2 16 PO N D I N G A D J . 07 . 2 2 . 2 5 SI T E L A Y O U T A D J . 09 . 0 8 . 2 5 N1 1 ° 5 0 ' 5 0 " E 10 8 . 8 1 S0 0 ° 0 1 ' 3 2 " W 14 0 . 0 0 S89°58'28"E 384.08 12 0 . 1 3 10 2 . 1 7 N1 1 ° 5 0 ' 5 0 " E 22 2 . 3 0 S89°58'28"E 400.00 N89°55'16"W 445.55 meas N0 0 ° 0 1 ' 3 2 " E 21 8 . 0 0 929930 EXISTING POND HWL 931.1 (100-YR) TREE TO BE REMOVED (TYP) FENCE TO BE REMOVED REMOVE EXISTING ENTRANCE AND 18" CULVERT - REGRADE FOR DRAINAGE CURB TO BE REMOVED (SAWCUT) PROVIDE TREE PROTECTION FENCING FOR THOSE TREES TO REMAIN (TYP) 6001 CED5 6002 COT13 6003 COT5-8"6004 COT8 6005 COT12 6006 COT8 6007 COT66008 COT106009 COT8 6010 COT7 6011 CED4 6012 COT8 931.34 SB-3 6014 ELM20 6015 CED16 6016 POP10 6017 POP8 6018 POP2-6-8" 6019 POP6 6020 POP6 6021 ELM18 6022 CED4 6023 COT12 6025 MAP24 6026 APPLE12 6027 MAP28 932.24 SB-2 6029 POP10 6030 POP10 6031 POP10 6032 POP12 6033 MAP4-6-8-12-20 6034 ELM6 6035 ELM8 6036 POP8 6037 POP86038 POP10 6039 POP6 6040 POP8 6041 ELM6 6042 ELM6 6043 ELM2-6-8 6044 ELM4-6-2-8"-12" 6045 MAP8 6046 MAP2-10-266047 MAP4-2-6"-2-8" 6048 MAP2-14-16 6049 MAP3-2-6"-8" 6050 MAP12 6051 MAP2-8-10 6052 MAP2-6-12 6053 MAP2-6-12 6054 MAP3-2-10"-14" 6055 CED5 6056 MAP5-2-10"-12-2-8" 6057 MAP10-5-12-14-3-10-22" 6058 MAP126059 MAP6 6060 MAP66061 MAP6 6062 MAP10 6063 MAP14 6064 MAP12 6065 MAP16 6066 MAP22 6067 MAP8 6068 MAP8 6069 BOX6 6070 MAP8 6071 MAP10 6072 BOX16 6073 ELM12 6074 ELM14 6075 ELM6 6076 ELM6 6077 ELM12 6078 ELM8 6079 MAP38 6080 ELM6 6081 ELM14 6082 ELM12 6083 ELM6 6084 ELM10 6085 ELM10 6086 MAP6 6087 ELM12 6088 COT40 6089 MAP2-6-8 6090 MAP12 6091 CED14 932.07 SB-4 6093 PIN10 6094 PIN12 6095 CED4 6096 CED8 6097 ELM8 6098 ASH10-HALFDEAD 6099 PIN14 6100 PIN14 6102 CED10 6103 POP6 6104 POP66105 PIN10 6106 POP6 6107 POP10 6108 POP10 6109 POP8 6110 POP8 6111 POP10 6112 POP8 6113 POP8 6114 POP10 6115 POP2-6-8 6116 POP8 6117 PIN14 6118 CED56119 CED146120 CED10 6121 POP10 6122 POP6 6123 POP6 6124 POP10 6125 POP6 6126 POP66127 POP6 6128 POP8 6129 POP6 6130 POP8 6131 POP10 6132 POP8 6133 POP10 6134 POP10 6135 POP10 6136 POP10 6137 POP10 6138 POP8 6139 POP6 6140 POP10 6141 POP8 6142 POP86143 POP10 6144 CED4 6145 POP12 6146 CED4 6147 CED6 6148 POP12 6149 POP8 6150 POP8 932.82 SB-1 6151 POP10 6152 POP10 6153 POP6 6154 POP12 6155 POP6 6156 POP8 6157 POP6 6158 POP10 6159 POP8 6160 POP8 6161 POP10 6162 POP10 6163 POP8 6164 POP8 6165 TREE6 6166 POP86167 POP6 6168 POP6 6169 POP8 6170 POP8 6171 POP8 6172 POP8 6173 POP8 6174 POP6 6175 POP6 6176 CED4 REMOVE UTILITY POLE AND GUY WIRE(S) S:\PLOWE\CAD\25PROJ\2203 DANCE STUDIO (HUGO)\2203 CAD\2203 BASE 3.DWG Friday, September 5, 2025 4:38:37 PM FA X : ( 6 5 1 ) 3 6 1 - 8 7 0 1 PH O N E : ( 6 5 1 ) 3 6 1 - 8 2 1 0 LI N O L A K E S , M N 5 5 0 1 4 67 7 6 L A K E D R I V E SU I T E 1 1 0 SI T E P L A N N I N G & E N G I N E E R I N G PL O W E EN G I N E E R I N G , I N C . PR E P A R E D F O R : R U S T A R C H I T E C T S , P . A . TH E D A N C E U N I T HU G O , M N 8 7 5 4 3 2 16 MQ A AG CH E C K B Y : DR A W N B Y : 25 - 2 2 0 3 DA T E : JO B N O : 05 / 2 1 / 2 5 DE S C R I P T I O N DA T E NO . SHEET C1.2 Da t e : L i c e n s e N o . 4 3 9 6 3 AD A M G I N K E L 09 . 0 8 . 2 0 2 5 I h e r e b y c e r t i f y t h a t t h i s p l a n w a s p r e p a r e d b y m e or u n d e r m y d i r e c t s u p e r v i s i o n a n d t h a t I a m a d u l y li c e n s e d p r o f e s s i o n a l e n g i n e e r u n d e r t h e l a w s o f th e S t a t e o f M i n n e s o t a . RE M O V A L S P L A N PR E L I M I N A R Y 25-2203 GENERAL NOTES 1.THE INFORMATION SHOWN ON THESE DRAWINGS CONCERNING TYPE AND LOCATION OF EXISTING UTILITIES IS NOT GUARANTEED TO BE ACCURATE OR ALL INCLUSIVE. THE CONTRACTOR IS RESPONSIBLE FOR MAKING HIS OWN DETERMINATION AS TO TYPE AND LOCATION OF UTILITIES AS NECESSARY TO AVOID DAMAGE TO THESE UTILITIES. 2.CALL "811" AT LEAST 48 HOURS PRIOR TO ANY EXCAVATIONS FOR EXISTING UTILITIES LOCATIONS. 3.THE CONTRACTOR SHALL FIELD VERIFY SIZE, ELEVATION, AND LOCATION OF EXISTING UTILITIES AND NOTIFY ENGINEER OF ANY DISCREPANCIES PRIOR TO THE START OF INSTALLATIONS. 4.ALL UTILITY AND STREET INSTALLATIONS SHALL CONFORM TO THE CITY STANDARD SPECIFICATIONS AND DETAIL PLATES. 5.ALL WORK SHALL BE PERFORMED DURING CITY APPROVED WORKING HOURS. 6.STORAGE OF MATERIALS OR EQUIPMENT SHALL NOT BE ALLOWED ON PUBLIC STREETS OR WITHIN PUBLIC RIGHT-OF-WAY. 7.NOTIFY CITY A MINIMUM OF 72 HOURS PRIOR TO THE COMMENCEMENT OF CONSTRUCTION. 8.ALL ELECTRIC, TELEPHONE, GAS, ETC. EXTENSIONS INCLUDING SERVICE LINES AND RELOCATIONS SHALL BE COORDINATED BY THE CONTRACTOR AND CONSTRUCTED TO THE APPROPRIATE UTILITY COMPANY SPECIFICATIONS. ALL UTILITY DISCONNECTIONS SHALL BE COORDINATED WITH THE APPROPRIATE UTILITY COMPANY. 9.THE CONTRACTOR SHALL BE RESPONSIBLE FOR PROVIDING, MAINTAINING TRAFFIC CONTROL, SUCH AS BARRICADES, WARNING SIGNS, DIRECTIONAL SIGNS, FLAGMEN AND LIGHTS, AS NECESSARY TO CONTROL THE MOVEMENT OF TRAFFIC. (22" x 34") NO R T H 1 INCH = 30 FEET HORIZONTAL 30 0 15 30 60 R Callbefore you dig. below.Know what's SI T E L A Y O U T A D J . 06 . 2 7 . 2 5 PO N D I N G A D J . 07 . 2 2 . 2 5 SI T E L A Y O U T A D J . 09 . 0 8 . 2 5 Trees to be Removed Point # 6010 6011 6014 6015 6017 6018 6019 6020 6022 6026 6027 6029 6030 6031 6032 6033 6034 6035 6036 6037 6038 6039 6040 6041 6042 6043 6044 6045 6046 6047 6048 6049 6050 6051 6052 6053 6054 6055 6056 6057 Description COT7 CED4 ELM20 CED16 POP8 POP2-6-8" POP6 POP6 CED4 APPLE12 MAP28 POP10 POP10 POP10 POP12 MAP4-6-8-12-20 ELM6 ELM8 POP8 POP8 POP10 POP6 POP8 ELM6 ELM6 ELM2-6-8 ELM4-6-2-8"-12" MAP8 MAP2-10-26 MAP4-2-6"-2-8" MAP2-14-16 MAP3-2-6"-8" MAP12 MAP2-8-10 MAP2-6-12 MAP2-6-12 MAP3-2-10"-14" CED5 MAP5-2-10"-12-2-8" MAP10-5-12-14-3-10-22" Trees to be Removed Point # 6058 6059 6060 6061 6062 6063 6064 6065 6066 6067 6068 6069 6070 6071 6072 6073 6074 6075 6076 6077 6078 6079 6080 6081 6082 6083 6084 6085 6086 6087 6088 6089 6090 6091 6093 6094 6105 6106 6107 6108 Description MAP12 MAP6 MAP6 MAP6 MAP10 MAP14 MAP12 MAP16 MAP22 MAP8 MAP8 BOX6 MAP8 MAP10 BOX16 ELM12 ELM14 ELM6 ELM6 ELM12 ELM8 MAP38 ELM6 ELM14 ELM12 ELM6 ELM10 ELM10 MAP6 ELM12 COT40 MAP2-6-8 MAP12 CED14 PIN10 PIN12 PIN10 POP6 POP10 POP10 Trees to be Removed Point # 6109 6111 6112 6113 6121 6122 6123 6124 6125 6126 6127 6128 6129 6130 6131 6132 6133 6134 6135 6136 6137 6138 6139 6140 6141 6142 6143 6144 6145 6146 6147 6148 6149 6150 6151 6152 6153 6154 6155 6156 Description POP8 POP10 POP8 POP8 POP10 POP6 POP6 POP10 POP6 POP6 POP6 POP8 POP6 POP8 POP10 POP8 POP10 POP10 POP10 POP10 POP10 POP8 POP6 POP10 POP8 POP8 POP10 CED4 POP12 CED4 CED6 POP12 POP8 POP8 POP10 POP10 POP6 POP12 POP6 POP8 Trees to be Removed Point # 6157 6158 6159 6160 6161 6162 6163 6164 6165 6169 6170 6171 6172 6173 Description POP6 POP10 POP8 POP8 POP10 POP10 POP8 POP8 TREE6 POP8 POP8 POP8 POP8 POP8 BOX = BOXELDER CED = CEDAR COT = COTTONWOOD ELM = ELM MAP = MAPLE PIN = PINE POP = POPLAR S:\PLOWE\CAD\25PROJ\2203 DANCE STUDIO (HUGO)\2203 CAD\2203 BASE 3.DWG Friday, September 5, 2025 4:38:37 PM FA X : ( 6 5 1 ) 3 6 1 - 8 7 0 1 PH O N E : ( 6 5 1 ) 3 6 1 - 8 2 1 0 LI N O L A K E S , M N 5 5 0 1 4 67 7 6 L A K E D R I V E SU I T E 1 1 0 SI T E P L A N N I N G & E N G I N E E R I N G PL O W E EN G I N E E R I N G , I N C . PR E P A R E D F O R : R U S T A R C H I T E C T S , P . A . TH E D A N C E U N I T HU G O , M N 8 7 5 4 3 2 16 MQ A AG CH E C K B Y : DR A W N B Y : 25 - 2 2 0 3 DA T E : JO B N O : 05 / 2 1 / 2 5 DE S C R I P T I O N DA T E NO . SHEET C1.3 Da t e : L i c e n s e N o . 4 3 9 6 3 AD A M G I N K E L 09 . 0 8 . 2 0 2 5 I h e r e b y c e r t i f y t h a t t h i s p l a n w a s p r e p a r e d b y m e or u n d e r m y d i r e c t s u p e r v i s i o n a n d t h a t I a m a d u l y li c e n s e d p r o f e s s i o n a l e n g i n e e r u n d e r t h e l a w s o f th e S t a t e o f M i n n e s o t a . TR E E R E M O V A L S T A B U L A T I O N PR E L I M I N A R Y 25-2203 SI T E L A Y O U T A D J . 06 . 2 7 . 2 5 PO N D I N G A D J . 07 . 2 2 . 2 5 SI T E L A Y O U T A D J . 09 . 0 8 . 2 5 ROCK CONSTRUCTION ENTRANCE NO PA R K I N G 934.20934.20 934.30 934.30 2% 934.30 FLUSH 933.60 GUTTER 934.10 T.O.C. 934.20 5% 933.95 GUTTER 934.20 T.O.C. 934.30 933.60 GUTTER 934.10 T.O.C. 934.20 2% 3. 9 % TYP 933.85 933.80 933.85 934.50 934.50 934.50 2% TY P 934.30 934.30 933.60 934.10 GUTTER T.O.C. 934.20 TRANSITION TO ZERO CURB HT. @ GARAGE DOOR 934.30 934.20T.O.C. 933.95GUTTER 934.20 933.70 T.O.C. GUTTER TRANSITION TO ZERO CURB HT. @ GARAGE DOORZERO CURB HT. 932.07 SB-4 N1 1 ° 5 0 ' 5 0 " E 10 8 . 8 1 S0 0 ° 0 1 ' 3 2 " W 14 0 . 0 0 S89°58'28"E 384.08 12 0 . 1 3 10 2 . 1 7 N1 1 ° 5 0 ' 5 0 " E 22 2 . 3 0 S89°58'28"E 400.00 N89°55'16"W 445.55 meas N0 0 ° 0 1 ' 3 2 " E 21 8 . 0 0 929930 EXISTING POND HWL 931.1 (100-YR) 17 ' E X P A N D E D HW Y 6 1 R . O . W . 2. 9 % 1. 6 % 1.5% >> >> >> >> >> >> >> 1. 7 % 0.7% 2. 9 % NO PA R K I N G > > WV lllllllllll l PROPOSED BUILDING FFE=934.50 D 932 93 2 93 2 93 0 2. 5 % >> >> >> >> >> >> >> >> >> >> ENTRANCE 5-FT CURB DRAIN OPENING (SEE DETAIL) PROVIDE INLET SEDIMENT PROTECTION FOR EXISTING STORM SEWER INLETS (TYP) PROVIDE INLET SEDIMENT PROTECTION FOR NEW STORM SEWER INLETS (TYP) PROP POND HWL=931.5 PROVIDE RIP-RAP W/ GEOTEXTILE FILTER FABRIC AT ALL PIPE DISCHARGE POINTS (TYP) EOF 932.50 T.O.C. EOF 932.50 T.O.C. EOF 931.50 5-FT CURB DRAIN OPENING (SEE DETAIL) 932 93 4 934 9 3 2 S S SSSSSSSSSSSSSSS S S S S S S S S S S S S S S S S S S S S S 932 930 929 928 926 HWL=931.5 92 6 92 8 92 9 93 0 93 2 93 2 93 2 93 2 932 932 930 932 6001 CED5 6002 COT13 6003 COT5-8"6004 COT8 6005 COT12 6006 COT8 6007 COT66008 COT106009 COT8 6012 COT8 931.34 SB-3 6023 COT12 6025 MAP24 932.24 SB-2 932.07 SB-4 6095 CED4 6096 CED8 6097 ELM8 6098 ASH10-HALFDEAD 6099 PIN14 6100 PIN14 6102 CED10 6103 POP6 6104 POP6 6110 POP8 6114 POP10 6115 POP2-6-8 6116 POP8 6117 PIN14 6118 CED56119 CED146120 CED10 932.82 SB-1 6166 POP86167 POP6 6168 POP6 6174 POP6 6175 POP6 6176 CED4 9 3 2 932.73 933.60 932.00 932.00 932.80 932.80 930.90931.30 933.70 933.60 933.80933.00 933.20 932.65 932.30 932.00 933.60 932.50 934.50 934.50 934.32 934.50 932.50 932.70933.60 933.00 932.90 933.20 933.20 932.95 933.40 933.15 930.50 933.60 933.80 933.60 933.35 S:\PLOWE\CAD\25PROJ\2203 DANCE STUDIO (HUGO)\2203 CAD\2203 BASE 3.DWG Friday, September 5, 2025 4:38:37 PM FA X : ( 6 5 1 ) 3 6 1 - 8 7 0 1 PH O N E : ( 6 5 1 ) 3 6 1 - 8 2 1 0 LI N O L A K E S , M N 5 5 0 1 4 67 7 6 L A K E D R I V E SU I T E 1 1 0 SI T E P L A N N I N G & E N G I N E E R I N G PL O W E EN G I N E E R I N G , I N C . PR E P A R E D F O R : R U S T A R C H I T E C T S , P . A . TH E D A N C E U N I T HU G O , M N 8 7 5 4 3 2 16 MQ A AG CH E C K B Y : DR A W N B Y : 25 - 2 2 0 3 DA T E : JO B N O : 05 / 2 1 / 2 5 DE S C R I P T I O N DA T E NO . SHEET C2.1 Da t e : L i c e n s e N o . 4 3 9 6 3 AD A M G I N K E L 09 . 0 8 . 2 0 2 5 I h e r e b y c e r t i f y t h a t t h i s p l a n w a s p r e p a r e d b y m e or u n d e r m y d i r e c t s u p e r v i s i o n a n d t h a t I a m a d u l y li c e n s e d p r o f e s s i o n a l e n g i n e e r u n d e r t h e l a w s o f th e S t a t e o f M i n n e s o t a . GR A D I N G , D R A I N A G E & E S C P L A N PR E L I M I N A R Y 25-2203 GENERAL NOTES 1.THE INFORMATION SHOWN ON THESE DRAWINGS CONCERNING TYPE AND LOCATION OF EXISTING UTILITIES IS NOT GUARANTEED TO BE ACCURATE OR ALL INCLUSIVE. THE CONTRACTOR IS RESPONSIBLE FOR MAKING HIS OWN DETERMINATION AS TO TYPE AND LOCATION OF UTILITIES AS NECESSARY TO AVOID DAMAGE TO THESE UTILITIES. 2.CALL "811" AT LEAST 48 HOURS PRIOR TO ANY EXCAVATIONS FOR EXISTING UTILITIES LOCATIONS. 3.THE CONTRACTOR SHALL FIELD VERIFY SIZE, ELEVATION, AND LOCATION OF EXISTING UTILITIES AND NOTIFY ENGINEER OF ANY DISCREPANCIES PRIOR TO THE START OF INSTALLATIONS. 4.ALL UTILITY AND STREET INSTALLATIONS SHALL CONFORM TO THE CITY STANDARD SPECIFICATIONS AND DETAIL PLATES. 5.ALL WORK SHALL BE PERFORMED DURING CITY APPROVED WORKING HOURS. 6.STORAGE OF MATERIALS OR EQUIPMENT SHALL NOT BE ALLOWED ON PUBLIC STREETS OR WITHIN PUBLIC RIGHT-OF-WAY. 7.NOTIFY CITY A MINIMUM OF 72 HOURS PRIOR TO THE COMMENCEMENT OF CONSTRUCTION. 8.ALL ELECTRIC, TELEPHONE, GAS, ETC. EXTENSIONS INCLUDING SERVICE LINES AND RELOCATIONS SHALL BE COORDINATED BY THE CONTRACTOR AND CONSTRUCTED TO THE APPROPRIATE UTILITY COMPANY SPECIFICATIONS. ALL UTILITY DISCONNECTIONS SHALL BE COORDINATED WITH THE APPROPRIATE UTILITY COMPANY. 9.THE CONTRACTOR SHALL BE RESPONSIBLE FOR PROVIDING, MAINTAINING TRAFFIC CONTROL, SUCH AS BARRICADES, WARNING SIGNS, DIRECTIONAL SIGNS, FLAGMEN AND LIGHTS, AS NECESSARY TO CONTROL THE MOVEMENT OF TRAFFIC. (22" x 34") NO R T H 1 INCH = 30 FEET HORIZONTAL 30 0 15 30 60 R Callbefore you dig. below.Know what's GARAGE DOOR DETAIL SCALE = 1:10 (THIS DETAIL ONLY) SI T E L A Y O U T A D J . 06 . 2 7 . 2 5 PO N D I N G A D J . 07 . 2 2 . 2 5 FRONT ENTRANCE DETAIL SCALE = 1:10 (THIS DETAIL ONLY) SI T E L A Y O U T A D J . 09 . 0 8 . 2 5 S:\PLOWE\CAD\25PROJ\2203 DANCE STUDIO (HUGO)\2203 CAD\2203 BASE 3.DWG Friday, September 5, 2025 4:38:37 PM FA X : ( 6 5 1 ) 3 6 1 - 8 7 0 1 PH O N E : ( 6 5 1 ) 3 6 1 - 8 2 1 0 LI N O L A K E S , M N 5 5 0 1 4 67 7 6 L A K E D R I V E SU I T E 1 1 0 SI T E P L A N N I N G & E N G I N E E R I N G PL O W E EN G I N E E R I N G , I N C . PR E P A R E D F O R : R U S T A R C H I T E C T S , P . A . TH E D A N C E U N I T HU G O , M N 8 7 5 4 3 2 16 MQ A AG CH E C K B Y : DR A W N B Y : 25 - 2 2 0 3 DA T E : JO B N O : 05 / 2 1 / 2 5 DE S C R I P T I O N DA T E NO . SHEET C2.2 Da t e : L i c e n s e N o . 4 3 9 6 3 AD A M G I N K E L 09 . 0 8 . 2 0 2 5 I h e r e b y c e r t i f y t h a t t h i s p l a n w a s p r e p a r e d b y m e or u n d e r m y d i r e c t s u p e r v i s i o n a n d t h a t I a m a d u l y li c e n s e d p r o f e s s i o n a l e n g i n e e r u n d e r t h e l a w s o f th e S t a t e o f M i n n e s o t a . SW P P P PR E L I M I N A R Y 25-2203 SI T E L A Y O U T A D J . 06 . 2 7 . 2 5 PO N D I N G A D J . 07 . 2 2 . 2 5 SI T E L A Y O U T A D J . 09 . 0 8 . 2 5 4.1 TERMINATION OF COVERAGE. [MINN. R. 7090] 4.2 PERMITTEES MUST SUBMIT A NOT WITHIN 30 DAYS AFTER ALL TERMINATION CONDITIONS LISTED IN SECTION 13 ARE COMPLETE. [MINN. R. 7090] 4.3 PERMITTEES MUST SUBMIT A NOT WITHIN 30 DAYS AFTER SELLING OR OTHERWISE LEGALLY TRANSFERRING THE ENTIRE SITE, INCLUDING PERMIT RESPONSIBILITY FOR ROADS (E.G., STREET SWEEPING) AND STORMWATER INFRASTRUCTURE FINAL CLEAN OUT, OR TRANSFERRING PORTIONS OF A SITE TO ANOTHER PARTY. THE PERMITTEES' COVERAGE UNDER THIS PERMIT TERMINATES AT MIDNIGHT ON THE SUBMISSION DATE OF THE NOT. [MINN. R. 7090] 4.4 PERMITTEES MAY TERMINATE PERMIT COVERAGE PRIOR TO COMPLETION OF ALL CONSTRUCTION ACTIVITY IF THEY MEET ALL OF THE FOLLOWING CONDITIONS: A. CONSTRUCTION ACTIVITY HAS CEASED FOR AT LEAST 90 DAYS; AND B. AT LEAST 90 PERCENT (BY AREA) OF ALL ORIGINALLY PROPOSED CONSTRUCTION ACTIVITY HAS BEEN COMPLETED AND PERMANENT COVER HAS BEEN ESTABLISHED ON THOSE AREAS; AND C. ON AREAS WHERE CONSTRUCTION ACTIVITY IS NOT COMPLETE, PERMANENT COVER HAS BEEN ESTABLISHED; AND D. THE SITE COMPLIES WITH ITEM 13.3 THROUGH 13.7. AFTER PERMIT COVERAGE IS TERMINATED UNDER THIS ITEM, ANY SUBSEQUENT DEVELOPMENT ON THE REMAINING PORTIONS OF THE SITE WILL REQUIRE PERMIT COVERAGE IF THE SUBSEQUENT DEVELOPMENT ITSELF OR AS PART OF THE REMAINING COMMON PLAN OF DEVELOPMENT OR SALE WILL RESULT IN LAND DISTURBING ACTIVITIES OF ONE (1) OR MORE ACRES IN SIZE. [MINN. R. 7090] 4.5 PERMITTEES MAY TERMINATE COVERAGE UPON MPCA APPROVAL AFTER SUBMITTING INFORMATION DOCUMENTING THE OWNER CANCELED THE PROJECT. [MINN. R. 7090] 6.1 SWPPP AMENDMENTS. [MINN. R. 7090] 6.2 ONE OF THE INDIVIDUALS DESCRIBED IN ITEM 21.2.A OR ITEM 21.2.B OR ANOTHER QUALIFIED INDIVIDUAL MUST COMPLETE ALL SWPPP CHANGES. CHANGES INVOLVING THE USE OF A LESS STRINGENT BMP MUST INCLUDE A JUSTIFICATION DESCRIBING HOW THE REPLACEMENT BMP IS EFFECTIVE FOR THE SITE CHARACTERISTICS. [MINN. R. 7090] 6.3 PERMITTEES MUST AMEND THE SWPPP TO INCLUDE ADDITIONAL OR MODIFIED BMPS AS NECESSARY TO CORRECT PROBLEMS IDENTIFIED OR ADDRESS SITUATIONS WHENEVER THERE IS A CHANGE IN DESIGN, CONSTRUCTION, OPERATION, MAINTENANCE, WEATHER OR SEASONAL CONDITIONS HAVING A SIGNIFICANT EFFECT ON THE DISCHARGE OF POLLUTANTS TO SURFACE WATERS OR GROUNDWATER. [MINN. R. 7090] 6.4 PERMITTEES MUST AMEND THE SWPPP TO INCLUDE ADDITIONAL OR MODIFIED BMPS AS NECESSARY TO CORRECT PROBLEMS IDENTIFIED OR ADDRESS SITUATIONS WHENEVER INSPECTIONS OR INVESTIGATIONS BY THE SITE OWNER OR OPERATOR, USEPA OR MPCA OFFICIALS INDICATE THE SWPPP IS NOT EFFECTIVE IN ELIMINATING OR SIGNIFICANTLY MINIMIZING THE DISCHARGE OF POLLUTANTS TO SURFACE WATERS OR GROUNDWATER OR THE DISCHARGES ARE CAUSING WATER QUALITY STANDARD EXCEEDANCES (E.G., NUISANCE CONDITIONS AS DEFINED IN MINN. R. 7050.0210, SUBP. 2) OR THE SWPPP IS NOT CONSISTENT WITH THE OBJECTIVES OF A USEPA APPROVED TMDL. [MINN. R. 7050.0210] 7.1 BMP SELECTION AND INSTALLATION. [MINN. R. 7090] 7.2 PERMITTEES MUST SELECT, INSTALL, AND MAINTAIN THE BMPS IDENTIFIED IN THE SWPPP AND IN THIS PERMIT IN AN APPROPRIATE AND FUNCTIONAL MANNER AND IN ACCORDANCE WITH RELEVANT MANUFACTURER SPECIFICATIONS AND ACCEPTED ENGINEERING PRACTICES. [MINN. R. 7090] 8.1 EROSION PREVENTION PRACTICES. [MINN. R. 7090] 8.2 BEFORE WORK BEGINS, PERMITTEES MUST DELINEATE THE LOCATION OF AREAS NOT TO BE DISTURBED. [MINN. R. 7090] 8.3 PERMITTEES MUST MINIMIZE THE NEED FOR DISTURBANCE OF PORTIONS OF THE PROJECT WITH STEEP SLOPES. WHEN STEEP SLOPES MUST BE DISTURBED, PERMITTEES MUST USE TECHNIQUES SUCH AS PHASING AND STABILIZATION PRACTICES DESIGNED FOR STEEP SLOPES (E.G., SLOPE DRAINING AND TERRACING). [MINN. R. 7090] 8.4 PERMITTEES MUST STABILIZE ALL EXPOSED SOIL AREAS, INCLUDING STOCKPILES. STABILIZATION MUST BE INITIATED IMMEDIATELY TO LIMIT SOIL EROSION WHEN CONSTRUCTION ACTIVITY HAS PERMANENTLY OR TEMPORARILY CEASED ON ANY PORTION OF THE SITE AND WILL NOT RESUME FOR A PERIOD EXCEEDING 14 CALENDAR DAYS. STABILIZATION MUST BE COMPLETED NO LATER THAN 14 CALENDAR DAYS AFTER THE CONSTRUCTION ACTIVITY HAS CEASED. STABILIZATION IS NOT REQUIRED ON CONSTRUCTED BASE COMPONENTS OF ROADS, PARKING LOTS AND SIMILAR SURFACES. STABILIZATION IS NOT REQUIRED ON TEMPORARY STOCKPILES WITHOUT SIGNIFICANT SILT, CLAY OR ORGANIC COMPONENTS (E.G., CLEAN AGGREGATE STOCKPILES, DEMOLITION CONCRETE STOCKPILES, SAND STOCKPILES) BUT PERMITTEES MUST PROVIDE SEDIMENT CONTROLS AT THE BASE OF THE STOCKPILE. [MINN. R. 7090] 8.5 FOR PUBLIC WATERS THAT THE MINNESOTA DNR HAS PROMULGATED "WORK IN WATER RESTRICTIONS" DURING SPECIFIED FISH SPAWNING TIME FRAMES, PERMITTEES MUST COMPLETE STABILIZATION OF ALL EXPOSED SOIL AREAS WITHIN 200 FEET OF THE WATER'S EDGE, AND THAT DRAIN TO THESE WATERS, WITHIN 24 HOURS DURING THE RESTRICTION PERIOD. [MINN. R. 7090] 8.6 PERMITTEES MUST STABILIZE THE NORMAL WETTED PERIMETER OF THE LAST 200 LINEAR FEET OF TEMPORARY OR PERMANENT DRAINAGE DITCHES OR SWALES THAT DRAIN WATER FROM THE SITE WITHIN 24 HOURS AFTER CONNECTING TO A SURFACE WATER OR PROPERTY EDGE. PERMITTEES MUST COMPLETE STABILIZATION OF REMAINING PORTIONS OF TEMPORARY OR PERMANENT DITCHES OR SWALES WITHIN 14 CALENDAR DAYS AFTER CONNECTING TO A SURFACE WATER OR PROPERTY EDGE AND CONSTRUCTION IN THAT PORTION OF THE DITCH TEMPORARILY OR PERMANENTLY CEASES. [MINN. R. 7090] 8.7 TEMPORARY OR PERMANENT DITCHES OR SWALES BEING USED AS A SEDIMENT CONTAINMENT SYSTEM DURING CONSTRUCTION (WITH PROPERLY DESIGNED ROCK-DITCH CHECKS, BIO ROLLS, SILT DIKES, ETC.) DO NOT NEED TO BE STABILIZED. PERMITTEES MUST STABILIZE THESE AREAS WITHIN 24 HOURS AFTER THEIR USE AS A SEDIMENT CONTAINMENT SYSTEM CEASES. [MINN. R. 7090] 8.8 PERMITTEES MUST NOT USE MULCH, HYDROMULCH, TACKIFIER, POLYACRYLAMIDE OR SIMILAR EROSION PREVENTION PRACTICES WITHIN ANY PORTION OF THE NORMAL WETTED PERIMETER OF A TEMPORARY OR PERMANENT DRAINAGE DITCH OR SWALE SECTION WITH A CONTINUOUS SLOPE OF GREATER THAN 2 PERCENT. [MINN. R. 7090] 8.9 PERMITTEES MUST PROVIDE TEMPORARY OR PERMANENT ENERGY DISSIPATION AT ALL PIPE OUTLETS WITHIN 24 HOURS AFTER CONNECTION TO A SURFACE WATER OR PERMANENT STORMWATER TREATMENT SYSTEM. [MINN. R. 7090] 8.10 PERMITTEES MUST NOT DISTURB MORE LAND (I.E., PHASING) THAN CAN BE EFFECTIVELY INSPECTED AND MAINTAINED IN ACCORDANCE WITH SECTION 11. [MINN. R. 7090] 9.1 SEDIMENT CONTROL PRACTICES. [MINN. R. 7090] 9.2 PERMITTEES MUST ESTABLISH SEDIMENT CONTROL BMPS ON ALL DOWNGRADIENT PERIMETERS OF THE SITE AND DOWNGRADIENT AREAS OF THE SITE THAT DRAIN TO ANY SURFACE WATER, INCLUDING CURB AND GUTTER SYSTEMS. PERMITTEES MUST LOCATE SEDIMENT CONTROL PRACTICES UPGRADIENT OF ANY BUFFER ZONES. PERMITTEES MUST INSTALL SEDIMENT CONTROL PRACTICES BEFORE ANY UPGRADIENT LAND-DISTURBING ACTIVITIES BEGIN AND MUST KEEP THE SEDIMENT CONTROL PRACTICES IN PLACE UNTIL THEY ESTABLISH PERMANENT COVER. [MINN. R. 7090] 9.3 IF DOWNGRADIENT SEDIMENT CONTROLS ARE OVERLOADED, BASED ON FREQUENT FAILURE OR EXCESSIVE MAINTENANCE REQUIREMENTS, PERMITTEES MUST INSTALL ADDITIONAL UPGRADIENT SEDIMENT CONTROL PRACTICES OR REDUNDANT BMPS TO ELIMINATE THE OVERLOADING AND AMEND THE SWPPP TO IDENTIFY THESE ADDITIONAL PRACTICES AS REQUIRED IN ITEM 6.3. [MINN. R. 7090] 9.4 TEMPORARY OR PERMANENT DRAINAGE DITCHES AND SEDIMENT BASINS DESIGNED AS PART OF A SEDIMENT CONTAINMENT SYSTEM (E.G., DITCHES WITH ROCK-CHECK DAMS) REQUIRE SEDIMENT CONTROL PRACTICES ONLY AS APPROPRIATE FOR SITE CONDITIONS. [MINN. R. 7090] 9.5 A FLOATING SILT CURTAIN PLACED IN THE WATER IS NOT A SEDIMENT CONTROL BMP TO SATISFY ITEM 9.2 EXCEPT WHEN WORKING ON A SHORELINE OR BELOW THE WATERLINE. IMMEDIATELY AFTER THE SHORT TERM CONSTRUCTION ACTIVITY (E.G., INSTALLATION OF RIP RAP ALONG THE SHORELINE) IN THAT AREA IS COMPLETE, PERMITTEES MUST INSTALL AN UPLAND PERIMETER CONTROL PRACTICE IF EXPOSED SOILS STILL DRAIN TO A SURFACE WATER. [MINN. R. 7090] 9.6 PERMITTEES MUST RE-INSTALL ALL SEDIMENT CONTROL PRACTICES ADJUSTED OR REMOVED TO ACCOMMODATE SHORT-TERM ACTIVITIES SUCH AS CLEARING OR GRUBBING, OR PASSAGE OF VEHICLES, IMMEDIATELY AFTER THE SHORT-TERM ACTIVITY IS COMPLETED. PERMITTEES MUST RE-INSTALL SEDIMENT CONTROL PRACTICES BEFORE THE NEXT PRECIPITATION EVENT EVEN IF THE SHORT-TERM ACTIVITY IS NOT COMPLETE. [MINN. R. 7090] 9.7 PERMITTEES MUST PROTECT ALL STORM DRAIN INLETS USING APPROPRIATE BMPS DURING CONSTRUCTION UNTIL THEY ESTABLISH PERMANENT COVER ON ALL AREAS WITH POTENTIAL FOR DISCHARGING TO THE INLET. [MINN. R. 7090] 9.8 PERMITTEES MAY REMOVE INLET PROTECTION FOR A PARTICULAR INLET IF A SPECIFIC SAFETY CONCERN (E.G. STREET FLOODING/FREEZING) IS IDENTIFIED BY THE PERMITTEES OR THE JURISDICTIONAL AUTHORITY (E.G., CITY/COUNTY/TOWNSHIP/MINNESOTA DEPARTMENT OF TRANSPORTATION ENGINEER). PERMITTEES MUST DOCUMENT THE NEED FOR REMOVAL IN THE SWPPP. [MINN. R. 7090] 9.9 PERMITTEES MUST PROVIDE SILT FENCE OR OTHER EFFECTIVE SEDIMENT CONTROLS AT THE BASE OF STOCKPILES ON THE DOWNGRADIENT PERIMETER. [MINN. R. 7090] 9.10 PERMITTEES MUST LOCATE STOCKPILES OUTSIDE OF NATURAL BUFFERS OR SURFACE WATERS, INCLUDING STORMWATER CONVEYANCES SUCH AS CURB AND GUTTER SYSTEMS UNLESS THERE IS A BYPASS IN PLACE FOR THE STORMWATER. [MINN. R. 7090] 9.11 PERMITTEES MUST INSTALL A VEHICLE TRACKING BMP TO MINIMIZE THE TRACK OUT OF SEDIMENT FROM THE CONSTRUCTION SITE OR ONTO PAVED ROADS WITHIN THE SITE. [MINN. R. 7090] 9.12 PERMITTEES MUST USE STREET SWEEPING IF VEHICLE TRACKING BMPS ARE NOT ADEQUATE TO PREVENT SEDIMENT TRACKING ONTO THE STREET. [MINN. R. 7090] 9.13 PERMITTEES MUST INSTALL TEMPORARY SEDIMENT BASINS AS REQUIRED IN SECTION 14. [MINN. R. 7090] 9.14 IN ANY AREAS OF THE SITE WHERE FINAL VEGETATIVE STABILIZATION WILL OCCUR, PERMITTEES MUST RESTRICT VEHICLE AND EQUIPMENT USE TO MINIMIZE SOIL COMPACTION. [MINN. R. 7090] 9.15 PERMITTEES MUST PRESERVE TOPSOIL ON THE SITE, UNLESS INFEASIBLE. [MINN. R. 7090] 9.16 PERMITTEES MUST DIRECT DISCHARGES FROM BMPS TO VEGETATED AREAS UNLESS INFEASIBLE. [MINN. R. 7090] 9.17 PERMITTEES MUST PRESERVE A 50 FOOT NATURAL BUFFER OR, IF A BUFFER IS INFEASIBLE ON THE SITE, PROVIDE REDUNDANT (DOUBLE) PERIMETER SEDIMENT CONTROLS WHEN A SURFACE WATER IS LOCATED WITHIN 50 FEET OF THE PROJECT'S EARTH DISTURBANCES AND STORMWATER FLOWS TO THE SURFACE WATER. PERMITTEES MUST INSTALL PERIMETER SEDIMENT CONTROLS AT LEAST 5 FEET APART UNLESS LIMITED BY LACK OF AVAILABLE SPACE. NATURAL BUFFERS ARE NOT REQUIRED ADJACENT TO ROAD DITCHES, JUDICIAL DITCHES, COUNTY DITCHES, STORMWATER CONVEYANCE CHANNELS, STORM DRAIN INLETS, AND SEDIMENT BASINS. IF PRESERVING THE BUFFER IS INFEASIBLE, PERMITTEES MUST DOCUMENT THE REASONS IN THE SWPPP. SHEET PILING IS A REDUNDANT PERIMETER CONTROL IF INSTALLED IN A MANNER THAT RETAINS ALL STORMWATER. [MINN. R. 7090] 9.18 PERMITTEES MUST USE POLYMERS, FLOCCULANTS, OR OTHER SEDIMENTATION TREATMENT CHEMICALS IN ACCORDANCE WITH ACCEPTED ENGINEERING PRACTICES, DOSING SPECIFICATIONS AND SEDIMENT REMOVAL DESIGN SPECIFICATIONS PROVIDED BY THE MANUFACTURER OR SUPPLIER. THE PERMITTEES MUST USE CONVENTIONAL EROSION AND SEDIMENT CONTROLS PRIOR TO CHEMICAL ADDITION AND MUST DIRECT TREATED STORMWATER TO A SEDIMENT CONTROL SYSTEM FOR FILTRATION OR SETTLEMENT OF THE FLOC PRIOR TO DISCHARGE. [MINN. R. 7090] 10.1 DEWATERING AND BASIN DRAINING. [MINN. R. 7090] 10.2 PERMITTEES MUST DISCHARGE TURBID OR SEDIMENT-LADEN WATERS RELATED TO DEWATERING OR BASIN DRAINING (E.G., PUMPED DISCHARGES, TRENCH/DITCH CUTS FOR DRAINAGE) TO A TEMPORARY OR PERMANENT SEDIMENT BASIN ON THE PROJECT SITE UNLESS INFEASIBLE. PERMITTEES MAY DEWATER TO SURFACE WATERS IF THEY VISUALLY CHECK TO ENSURE ADEQUATE TREATMENT HAS BEEN OBTAINED AND NUISANCE CONDITIONS (SEE MINN. R. 7050.0210, SUBP. 2) WILL NOT RESULT FROM THE DISCHARGE. IF PERMITTEES CANNOT DISCHARGE THE WATER TO A SEDIMENTATION BASIN PRIOR TO ENTERING A SURFACE WATER, PERMITTEES MUST TREAT IT WITH APPROPRIATE BMPS SUCH THAT THE DISCHARGE DOES NOT ADVERSELY AFFECT THE SURFACE WATER OR DOWNSTREAM PROPERTIES. [MINN. R. 7050.0210] 10.3 IF PERMITTEES MUST DISCHARGE WATER CONTAINING OIL OR GREASE, THEY MUST USE AN OIL-WATER SEPARATOR OR SUITABLE FILTRATION DEVICE (E.G., CARTRIDGE FILTERS, ABSORBENTS PADS) PRIOR TO DISCHARGE. [MINN. R. 7090] 10.4 PERMITTEES MUST DISCHARGE ALL WATER FROM DEWATERING OR BASIN-DRAINING ACTIVITIES IN A MANNER THAT DOES NOT CAUSE EROSION OR SCOUR IN THE IMMEDIATE VICINITY OF DISCHARGE POINTS OR INUNDATION OF WETLANDS IN THE IMMEDIATE VICINITY OF DISCHARGE POINTS THAT CAUSES SIGNIFICANT ADVERSE IMPACT TO THE WETLAND. [MINN. R. 7090] 10.5 IF PERMITTEES USE FILTERS WITH BACKWASH WATER, THEY MUST HAUL THE BACKWASH WATER AWAY FOR DISPOSAL, RETURN THE BACKWASH WATER TO THE BEGINNING OF THE TREATMENT PROCESS, OR INCORPORATE THE BACKWASH WATER INTO THE SITE IN A MANNER THAT DOES NOT CAUSE EROSION. [MINN. R. 7090] 11.1 INSPECTIONS AND MAINTENANCE. [MINN. R. 7090] 11.2 PERMITTEES MUST ENSURE A TRAINED PERSON, AS IDENTIFIED IN ITEM 21.2.B, WILL INSPECT THE ENTIRE CONSTRUCTION SITE AT LEAST ONCE EVERY SEVEN (7) DAYS DURING ACTIVE CONSTRUCTION AND WITHIN 24 HOURS AFTER A RAINFALL EVENT GREATER THAN 1/2 INCH IN 24 HOURS. [MINN. R. 7090] 11.3 PERMITTEES MUST INSPECT AND MAINTAIN ALL PERMANENT STORMWATER TREATMENT BMPS. [MINN. R. 7090] 11.4 PERMITTEES MUST INSPECT ALL EROSION PREVENTION AND SEDIMENT CONTROL BMPS AND POLLUTION PREVENTION MANAGEMENT MEASURES TO ENSURE INTEGRITY AND EFFECTIVENESS. PERMITTEES MUST REPAIR, REPLACE OR SUPPLEMENT ALL NONFUNCTIONAL BMPS WITH FUNCTIONAL BMPS BY THE END OF THE NEXT BUSINESS DAY AFTER DISCOVERY UNLESS ANOTHER TIME FRAME IS SPECIFIED IN ITEM 11.5 OR 11.6. PERMITTEES MAY TAKE ADDITIONAL TIME IF FIELD CONDITIONS PREVENT ACCESS TO THE AREA. [MINN. R. 7090] 11.5 DURING EACH INSPECTION, PERMITTEES MUST INSPECT SURFACE WATERS, INCLUDING DRAINAGE DITCHES AND CONVEYANCE SYSTEMS BUT NOT CURB AND GUTTER SYSTEMS, FOR EVIDENCE OF EROSION AND SEDIMENT DEPOSITION. PERMITTEES MUST REMOVE ALL DELTAS AND SEDIMENT DEPOSITED IN SURFACE WATERS, INCLUDING DRAINAGE WAYS, CATCH BASINS, AND OTHER DRAINAGE SYSTEMS AND RESTABILIZE THE AREAS WHERE SEDIMENT REMOVAL RESULTS IN EXPOSED SOIL. PERMITTEES MUST COMPLETE REMOVAL AND STABILIZATION WITHIN SEVEN (7) CALENDAR DAYS OF DISCOVERY UNLESS PRECLUDED BY LEGAL, REGULATORY, OR PHYSICAL ACCESS CONSTRAINTS. PERMITTEES MUST USE ALL REASONABLE EFFORTS TO OBTAIN ACCESS. IF PRECLUDED, REMOVAL AND STABILIZATION MUST TAKE PLACE WITHIN SEVEN (7) DAYS OF OBTAINING ACCESS. PERMITTEES ARE RESPONSIBLE FOR CONTACTING ALL LOCAL, REGIONAL, STATE AND FEDERAL AUTHORITIES AND RECEIVING ANY APPLICABLE PERMITS, PRIOR TO CONDUCTING ANY WORK IN SURFACE WATERS. [MINN. R. 7090] 11.6 PERMITTEES MUST INSPECT CONSTRUCTION SITE VEHICLE EXIT LOCATIONS, STREETS AND CURB AND GUTTER SYSTEMS WITHIN AND ADJACENT TO THE PROJECT FOR SEDIMENTATION FROM EROSION OR TRACKED SEDIMENT FROM VEHICLES. PERMITTEES MUST REMOVE SEDIMENT FROM ALL PAVED SURFACES WITHIN ONE (1) CALENDAR DAY OF DISCOVERY OR, IF APPLICABLE, WITHIN A SHORTER TIME TO AVOID A SAFETY HAZARD TO USERS OF PUBLIC STREETS. [MINN. R. 7090] 11.7 PERMITTEES MUST REPAIR, REPLACE OR SUPPLEMENT ALL PERIMETER CONTROL DEVICES WHEN THEY BECOME NONFUNCTIONAL OR THE SEDIMENT REACHES 1/2 OF THE HEIGHT OF THE DEVICE. [MINN. R. 7090] 11.8 PERMITTEES MUST DRAIN TEMPORARY AND PERMANENT SEDIMENTATION BASINS AND REMOVE THE SEDIMENT WHEN THE DEPTH OF SEDIMENT COLLECTED IN THE BASIN REACHES 1/2 THE STORAGE VOLUME. [MINN. R. 7090] 11.9 PERMITTEES MUST ENSURE THAT AT LEAST ONE INDIVIDUAL PRESENT ON THE SITE (OR AVAILABLE TO THE PROJECT SITE IN THREE (3) CALENDAR DAYS) IS TRAINED IN THE JOB DUTIES DESCRIBED IN ITEM 21.2.B. [MINN. R. 7090] 11.10 PERMITTEES MAY ADJUST THE INSPECTION SCHEDULE DESCRIBED IN ITEM 11.2 AS FOLLOWS: A. INSPECTIONS OF AREAS WITH PERMANENT COVER CAN BE REDUCED TO ONCE PER MONTH, EVEN IF CONSTRUCTION ACTIVITY CONTINUES ON OTHER PORTIONS OF THE SITE; OR B. WHERE SITES HAVE PERMANENT COVER ON ALL EXPOSED SOIL AND NO CONSTRUCTION ACTIVITY IS OCCURRING ANYWHERE ON THE SITE, INSPECTIONS CAN BE REDUCED TO ONCE PER MONTH AND, AFTER 12 MONTHS, MAY BE SUSPENDED COMPLETELY UNTIL CONSTRUCTION ACTIVITY RESUMES. THE MPCA MAY REQUIRE INSPECTIONS TO RESUME IF CONDITIONS WARRANT; OR C. WHERE CONSTRUCTION ACTIVITY HAS BEEN SUSPENDED DUE TO FROZEN GROUND CONDITIONS, INSPECTIONS MAY BE SUSPENDED. INSPECTIONS MUST RESUME WITHIN 24 HOURS OF RUNOFF OCCURRING, OR UPON RESUMING CONSTRUCTION, WHICHEVER COMES FIRST. [MINN. R. 7090] 11.11 PERMITTEES MUST RECORD ALL INSPECTIONS AND MAINTENANCE ACTIVITIES WITHIN 24 HOURS OF BEING CONDUCTED AND THESE RECORDS MUST BE RETAINED WITH THE SWPPP. THESE RECORDS MUST INCLUDE: A. DATE AND TIME OF INSPECTIONS; AND B. NAME OF PERSONS CONDUCTING INSPECTIONS; AND C. ACCURATE FINDINGS OF INSPECTIONS, INCLUDING THE SPECIFIC LOCATION WHERE CORRECTIVE ACTIONS ARE NEEDED; AND D. CORRECTIVE ACTIONS TAKEN (INCLUDING DATES, TIMES, AND PARTY COMPLETING MAINTENANCE ACTIVITIES); AND E. DATE OF ALL RAINFALL EVENTS GREATER THAN 1/2 INCHES IN 24 HOURS, AND THE AMOUNT OF RAINFALL FOR EACH EVENT. PERMITTEES MUST OBTAIN RAINFALL AMOUNTS BY EITHER A PROPERLY MAINTAINED RAIN GAUGE INSTALLED ONSITE, A WEATHER STATION THAT IS WITHIN ONE (1) MILE OF YOUR LOCATION, OR A WEATHER REPORTING SYSTEM THAT PROVIDES SITE SPECIFIC RAINFALL DATA FROM RADAR SUMMARIES; AND F. IF PERMITTEES OBSERVE A DISCHARGE DURING THE INSPECTION, THEY MUST RECORD AND SHOULD PHOTOGRAPH AND DESCRIBE THE LOCATION OF THE DISCHARGE (I.E., COLOR, ODOR, SETTLED OR SUSPENDED SOLIDS, OIL SHEEN, AND OTHER OBVIOUS INDICATORS OF POLLUTANTS); AND G. ANY AMENDMENTS TO THE SWPPP PROPOSED AS A RESULT OF THE INSPECTION MUST BE DOCUMENTED AS REQUIRED IN SECTION 6 WITHIN SEVEN (7) CALENDAR DAYS. [MINN. R. 7090] 12.1 POLLUTION PREVENTION MANAGEMENT MEASURES. [MINN. R. 7090] 12.2 PERMITTEES MUST PLACE BUILDING PRODUCTS AND LANDSCAPE MATERIALS UNDER COVER (E.G., PLASTIC SHEETING OR TEMPORARY ROOFS) OR PROTECT THEM BY SIMILARLY EFFECTIVE MEANS DESIGNED TO MINIMIZE CONTACT WITH STORMWATER. PERMITTEES ARE NOT REQUIRED TO COVER OR PROTECT PRODUCTS WHICH ARE EITHER NOT A SOURCE OF CONTAMINATION TO STORMWATER OR ARE DESIGNED TO BE EXPOSED TO STORMWATER. [MINN. R. 7090] 12.3 PERMITTEES MUST PLACE PESTICIDES, FERTILIZERS AND TREATMENT CHEMICALS UNDER COVER (E.G., PLASTIC SHEETING OR TEMPORARY ROOFS) OR PROTECT THEM BY SIMILARLY EFFECTIVE MEANS DESIGNED TO MINIMIZE CONTACT WITH STORMWATER. [MINN. R. 7090] 12.4 PERMITTEES MUST STORE HAZARDOUS MATERIALS AND TOXIC WASTE, (INCLUDING OIL, DIESEL FUEL, GASOLINE, HYDRAULIC FLUIDS, PAINT SOLVENTS, PETROLEUM-BASED PRODUCTS, WOOD PRESERVATIVES, ADDITIVES, CURING COMPOUNDS, AND ACIDS) IN SEALED CONTAINERS TO PREVENT SPILLS, LEAKS OR OTHER DISCHARGE. STORAGE AND DISPOSAL OF HAZARDOUS WASTE MATERIALS MUST BE IN COMPLIANCE WITH MINN. R. CH. 7045 INCLUDING SECONDARY CONTAINMENT AS APPLICABLE. [MINN. R. 7090] 12.5 PERMITTEES MUST PROPERLY STORE, COLLECT AND DISPOSE SOLID WASTE IN COMPLIANCE WITH MINN. R. CH. 7035. [MINN. R. 7035] 12.6 PERMITTEES MUST POSITION PORTABLE TOILETS SO THEY ARE SECURE AND WILL NOT TIP OR BE KNOCKED OVER. PERMITTEES MUST PROPERLY DISPOSE SANITARY WASTE IN ACCORDANCE WITH MINN. R. CH. 7041. [MINN. R. 7041] 12.7 PERMITTEES MUST TAKE REASONABLE STEPS TO PREVENT THE DISCHARGE OF SPILLED OR LEAKED CHEMICALS, INCLUDING FUEL, FROM ANY AREA WHERE CHEMICALS OR FUEL WILL BE LOADED OR UNLOADED INCLUDING THE USE OF DRIP PANS OR ABSORBENTS UNLESS INFEASIBLE. PERMITTEES MUST ENSURE ADEQUATE SUPPLIES ARE AVAILABLE AT ALL TIMES TO CLEAN UP DISCHARGED MATERIALS AND THAT AN APPROPRIATE DISPOSAL METHOD IS AVAILABLE FOR RECOVERED SPILLED MATERIALS. PERMITTEES MUST REPORT AND CLEAN UP SPILLS IMMEDIATELY AS REQUIRED BY MINN. STAT. 115.061, USING DRY CLEAN UP MEASURES WHERE POSSIBLE. [MINN. STAT. 115.061] 12.8 PERMITTEES MUST LIMIT VEHICLE EXTERIOR WASHING AND EQUIPMENT TO A DEFINED AREA OF THE SITE. PERMITTEES MUST CONTAIN RUNOFF FROM THE WASHING AREA IN A SEDIMENT BASIN OR OTHER SIMILARLY EFFECTIVE CONTROLS AND MUST DISPOSE WASTE FROM THE WASHING ACTIVITY PROPERLY. PERMITTEES MUST PROPERLY USE AND STORE SOAPS, DETERGENTS, OR SOLVENTS. [MINN. R. 7090] 12.9 PERMITTEES MUST PROVIDE EFFECTIVE CONTAINMENT FOR ALL LIQUID AND SOLID WASTES GENERATED BY WASHOUT OPERATIONS (E.G., CONCRETE, STUCCO, PAINT, FORM RELEASE OILS, CURING COMPOUNDS AND OTHER CONSTRUCTION MATERIALS) RELATED TO THE CONSTRUCTION ACTIVITY. PERMITTEES MUST PREVENT LIQUID AND SOLID WASHOUT WASTES FROM CONTACTING THE GROUND AND MUST DESIGN THE CONTAINMENT SO IT DOES NOT RESULT IN RUNOFF FROM THE WASHOUT OPERATIONS OR AREAS. PERMITTEES MUST PROPERLY DISPOSE LIQUID AND SOLID WASTES IN COMPLIANCE WITH MPCA RULES. PERMITTEES MUST INSTALL A SIGN INDICATING THE LOCATION OF THE WASHOUT FACILITY. [MINN. R. 7035, MINN. R. 7090] 13.1 PERMIT TERMINATION CONDITIONS. [MINN. R. 7090] 13.2 PERMITTEES MUST COMPLETE ALL CONSTRUCTION ACTIVITY AND MUST INSTALL PERMANENT COVER OVER ALL AREAS PRIOR TO SUBMITTING THE NOT. VEGETATIVE COVER MUST CONSIST OF A UNIFORM PERENNIAL VEGETATION WITH A DENSITY OF 70 PERCENT OF ITS EXPECTED FINAL GROWTH. VEGETATION IS NOT REQUIRED WHERE THE FUNCTION OF A SPECIFIC AREA DICTATES NO VEGETATION, SUCH AS IMPERVIOUS SURFACES OR THE BASE OF A SAND FILTER. [MINN. R. 7090] 13.3 PERMITTEES MUST CLEAN THE PERMANENT STORMWATER TREATMENT SYSTEM OF ANY ACCUMULATED SEDIMENT AND MUST ENSURE THE SYSTEM MEETS ALL APPLICABLE REQUIREMENTS IN SECTION 15 THROUGH 19 AND IS OPERATING AS DESIGNED. [MINN. R. 7090] 13.4 PERMITTEES MUST REMOVE ALL SEDIMENT FROM CONVEYANCE SYSTEMS PRIOR TO SUBMITTING THE NOT. [MINN. R. 7090] 13.5 PERMITTEES MUST REMOVE ALL TEMPORARY SYNTHETIC EROSION PREVENTION AND SEDIMENT CONTROL BMPS PRIOR TO SUBMITTING THE NOT. PERMITTEES MAY LEAVE BMPS DESIGNED TO DECOMPOSE ON-SITE IN PLACE. [MINN. R. 7090] 13.6 FOR RESIDENTIAL CONSTRUCTION ONLY, PERMIT COVERAGE TERMINATES ON INDIVIDUAL LOTS IF THE STRUCTURES ARE FINISHED AND TEMPORARY EROSION PREVENTION AND DOWNGRADIENT PERIMETER CONTROL IS COMPLETE, THE RESIDENCE SELLS TO THE HOMEOWNER, AND THE PERMITTEE DISTRIBUTES THE MPCA'S "HOMEOWNER FACT SHEET" TO THE HOMEOWNER. [MINN. R. 7090] 13.7 FOR CONSTRUCTION PROJECTS ON AGRICULTURAL LAND (E.G., PIPELINES ACROSS CROPLAND), PERMITTEES MUST RETURN THE DISTURBED LAND TO ITS PRECONSTRUCTION AGRICULTURAL USE PRIOR TO SUBMITTING THE NOT. [MINN. R. 7090] 14.1 TEMPORARY SEDIMENT BASINS. [MINN. R. 7090] 14.2 WHERE TEN (10) OR MORE ACRES OF DISTURBED SOIL DRAIN TO A COMMON LOCATION, PERMITTEES MUST PROVIDE A TEMPORARY SEDIMENT BASIN TO PROVIDE TREATMENT OF THE RUNOFF BEFORE IT LEAVES THE CONSTRUCTION SITE OR ENTERS SURFACE WATERS. PERMITTEES MAY CONVERT A TEMPORARY SEDIMENT BASIN TO A PERMANENT BASIN AFTER CONSTRUCTION IS COMPLETE. THE TEMPORARY BASIN IS NO LONGER REQUIRED WHEN PERMANENT COVER HAS REDUCED THE ACREAGE OF DISTURBED SOIL TO LESS THAN TEN (10) ACRES DRAINING TO A COMMON LOCATION. [MINN. R. 7090] 14.3 THE TEMPORARY BASIN MUST PROVIDE LIVE STORAGE FOR A CALCULATED VOLUME OF RUNOFF FROM A TWO (2)-YEAR, 24-HOUR STORM FROM EACH ACRE DRAINED TO THE BASIN OR 1,800 CUBIC FEET OF LIVE STORAGE PER ACRE DRAINED, WHICHEVER IS GREATER. [MINN. R. 7090] 14.4 WHERE PERMITTEES HAVE NOT CALCULATED THE TWO (2)-YEAR, 24-HOUR STORM RUNOFF AMOUNT, THE TEMPORARY BASIN MUST PROVIDE 3,600 CUBIC FEET OF LIVE STORAGE PER ACRE OF THE BASINS' DRAINAGE AREA. [MINN. R. 7090] 14.5 PERMITTEES MUST DESIGN BASIN OUTLETS TO PREVENT SHORT-CIRCUITING AND THE DISCHARGE OF FLOATING DEBRIS. [MINN. R. 7090] 14.6 PERMITTEES MUST DESIGN THE OUTLET STRUCTURE TO WITHDRAW WATER FROM THE SURFACE TO MINIMIZE THE DISCHARGE OF POLLUTANTS. PERMITTEES MAY TEMPORARILY SUSPEND THE USE OF A SURFACE WITHDRAWAL MECHANISM DURING FROZEN CONDITIONS. THE BASIN MUST INCLUDE A STABILIZED EMERGENCY OVERFLOW TO PREVENT FAILURE OF POND INTEGRITY. [MINN. R. 7090] 14.7 PERMITTEES MUST PROVIDE ENERGY DISSIPATION FOR THE BASIN OUTLET WITHIN 24 HOURS AFTER CONNECTION TO A SURFACE WATER. [MINN. R. 7090] 14.8 PERMITTEES MUST LOCATE TEMPORARY BASINS OUTSIDE OF SURFACE WATERS AND ANY BUFFER ZONE REQUIRED IN ITEM 23.11. [MINN. R. 7090] 14.9 PERMITTEES MUST CONSTRUCT THE TEMPORARY BASINS PRIOR TO DISTURBING 10 OR MORE ACRES OF SOIL DRAINING TO A COMMON LOCATION. [MINN. R. 7090] 14.10 WHERE A TEMPORARY SEDIMENT BASIN MEETING THE REQUIREMENTS OF ITEM 14.3 THROUGH 14.9 IS INFEASIBLE, PERMITTEES MUST INSTALL EFFECTIVE SEDIMENT CONTROLS SUCH AS SMALLER SEDIMENT BASINS AND/OR SEDIMENT TRAPS, SILT FENCES, VEGETATIVE BUFFER STRIPS OR ANY APPROPRIATE COMBINATION OF MEASURES AS DICTATED BY INDIVIDUAL SITE CONDITIONS. IN DETERMINING WHETHER INSTALLING A SEDIMENT BASIN IS INFEASIBLE, PERMITTEES MUST CONSIDER PUBLIC SAFETY AND MAY CONSIDER FACTORS SUCH AS SITE SOILS, SLOPE, AND AVAILABLE AREA ON-SITE. PERMITTEES MUST DOCUMENT THIS DETERMINATION OF INFEASIBILITY IN THE SWPPP. [MINN. R. 7090] 15.1 PERMANENT STORMWATER TREATMENT SYSTEM. [MINN. R. 7090] 15.2 PERMITTEES MUST DESIGN THE PROJECT SO ALL STORMWATER DISCHARGED FROM THE PROJECT DURING AND AFTER CONSTRUCTION ACTIVITIES DOES NOT CAUSE A VIOLATION OF STATE WATER QUALITY STANDARDS, INCLUDING NUISANCE CONDITIONS, EROSION IN RECEIVING CHANNELS OR ON DOWNSLOPE PROPERTIES, OR A SIGNIFICANT ADVERSE IMPACT TO WETLANDS CAUSED BY INUNDATION OR DECREASE OF FLOW. [MINN. R. 7090] 15.3 PERMITTEES MUST DESIGN AND CONSTRUCT A PERMANENT STORMWATER TREATMENT SYSTEM TO TREAT THE WATER QUALITY VOLUME IF THE PROJECT'S ULTIMATE DEVELOPMENT REPLACES VEGETATION AND/OR OTHER PERVIOUS SURFACES CREATING A NET INCREASE OF ONE (1) OR MORE ACRES OF CUMULATIVE IMPERVIOUS SURFACE. [MINN. R. 7090] 15.4 PERMITTEES MUST CALCULATE THE WATER QUALITY VOLUME AS ONE (1) INCH TIMES THE NET INCREASE OF IMPERVIOUS SURFACES CREATED BY THE PROJECT. [MINN. R. 7090] 15.5 PERMITTEES MUST FIRST CONSIDER VOLUME REDUCTION PRACTICES ON-SITE (E.G., INFILTRATION OR OTHER) WHEN DESIGNING THE PERMANENT STORMWATER TREATMENT SYSTEM. IF THIS PERMIT PROHIBITS INFILTRATION AS DESCRIBED IN ITEM 16.14 THROUGH ITEM 16.21, PERMITTEES MAY CONSIDER A WET SEDIMENTATION BASIN, FILTRATION BASIN OR REGIONAL POND. THIS PERMIT DOES NOT CONSIDER WET SEDIMENTATION BASINS AND FILTRATION SYSTEMS TO BE VOLUME REDUCTION PRACTICES. [MINN. R. 7090] 15.6 FOR PROJECTS WHERE THE FULL VOLUME REDUCTION REQUIREMENT CANNOT BE MET ON-SITE, (E.G., THE SITE HAS INFILTRATION PROHIBITIONS), PERMITTEES MUST DOCUMENT THE REASONS IN THE SWPPP. [MINN. R. 7090] 15.7 PERMITTEES MUST DISCHARGE THE WATER QUALITY VOLUME TO A PERMANENT STORMWATER TREATMENT SYSTEM PRIOR TO DISCHARGE TO A SURFACE WATER. FOR PURPOSES OF THIS ITEM, SURFACE WATERS DO NOT INCLUDE MAN-MADE DRAINAGE SYSTEMS THAT CONVEY STORMWATER TO A PERMANENT STORMWATER TREATMENT SYSTEM. [MINN. R. 7090] 15.8 WHERE THE PROXIMITY TO BEDROCK PRECLUDES THE INSTALLATION OF ANY OF THE PERMANENT STORMWATER TREATMENT PRACTICES REQUIRED BY SECTIONS 15 THROUGH 19, PERMITTEES MUST INSTALL OTHER TREATMENT SUCH AS GRASSED SWALES, SMALLER PONDS, OR GRIT CHAMBERS, PRIOR TO THE DISCHARGE OF STORMWATER TO SURFACE WATERS. [MINN. R. 7090] 15.9 FOR LINEAR PROJECTS WHERE PERMITTEES CANNOT TREAT THE ENTIRE WATER QUALITY VOLUME WITHIN THE EXISTING RIGHT-OF-WAY, PERMITTEES MUST MAKE A REASONABLE ATTEMPT TO OBTAIN ADDITIONAL RIGHT-OF-WAY, EASEMENT OR OTHER PERMISSION FOR STORMWATER TREATMENT DURING THE PROJECT PLANNING PROCESS. DOCUMENTATION OF THESE ATTEMPTS MUST BE IN THE SWPPP. PERMITTEES MUST STILL CONSIDER VOLUME REDUCTION PRACTICES FIRST AS DESCRIBED IN ITEM 15.5. IF PERMITTEES CANNOT OBTAIN ADDITIONAL RIGHT-OF-WAY, EASEMENT OR OTHER PERMISSION, THEY MUST MAXIMIZE THE TREATMENT OF THE WATER QUALITY VOLUME PRIOR TO DISCHARGE TO SURFACE WATERS. [MINN. R. 7090] 16.1 INFILTRATION SYSTEMS. [MINN. R. 7090] 16.2 INFILTRATION OPTIONS INCLUDE, BUT ARE NOT LIMITED TO: INFILTRATION BASINS, INFILTRATION TRENCHES, RAINWATER GARDENS, BIORETENTION AREAS WITHOUT UNDERDRAINS, SWALES WITH IMPERMEABLE CHECK DAMS, AND NATURAL DEPRESSIONS. IF PERMITTEES UTILIZE AN INFILTRATION SYSTEM TO MEET THE REQUIREMENTS OF THIS PERMIT, THEY MUST INCORPORATE THE DESIGN PARAMETERS IN ITEM 16.3 THROUGH ITEM 16.21. PERMITTEES MUST FOLLOW THE INFILTRATION PROHIBITION IN ITEM 16.14 ANYTIME AN INFILTRATION SYSTEM IS DESIGNED, INCLUDING THOSE NOT REQUIRED BY THIS PERMIT. [MINN. R. 7090] 16.3 PERMITTEES MUST DESIGN INFILTRATION SYSTEMS SUCH THAT PRE-EXISTING HYDROLOGIC CONDITIONS OF WETLANDS IN THE VICINITY ARE NOT IMPACTED (E.G., INUNDATION OR BREACHING A PERCHED WATER TABLE SUPPORTING A WETLAND). [MINN. R. 7090] 16.4 PERMITTEES MUST NOT EXCAVATE INFILTRATION SYSTEMS TO FINAL GRADE, OR WITHIN THREE (3) FEET OF FINAL GRADE, UNTIL THE CONTRIBUTING DRAINAGE AREA HAS BEEN CONSTRUCTED AND FULLY STABILIZED UNLESS THEY PROVIDE RIGOROUS EROSION PREVENTION AND SEDIMENT CONTROLS (E.G., DIVERSION BERMS) TO KEEP SEDIMENT AND RUNOFF COMPLETELY AWAY FROM THE INFILTRATION AREA. [MINN. R. 7090] 16.5 WHEN EXCAVATING AN INFILTRATION SYSTEM TO WITHIN THREE (3) FEET OF FINAL GRADE, PERMITTEES MUST STAKE OFF AND MARK THE AREA SO HEAVY CONSTRUCTION VEHICLES OR EQUIPMENT DO NOT COMPACT THE SOIL IN THE INFILTRATION AREA. [MINN. R. 7090] 16.6 PERMITTEES MUST USE A PRETREATMENT DEVICE SUCH AS A VEGETATED FILTER STRIP, FOREBAY, OR WATER QUALITY INLET (E.G., GRIT CHAMBER) TO REMOVE SOLIDS, FLOATING MATERIALS, AND OIL AND GREASE FROM THE RUNOFF, TO THE MAXIMUM EXTENT PRACTICABLE, BEFORE THE SYSTEM ROUTES STORMWATER TO THE INFILTRATION SYSTEM. [MINN. R. 7090] 16.7 PERMITTEES MUST DESIGN INFILTRATION SYSTEMS TO PROVIDE A WATER QUALITY VOLUME (CALCULATED AS AN INSTANTANEOUS VOLUME) OF ONE (1) INCH OF RUNOFF, OR ONE (1) INCH MINUS THE VOLUME OF STORMWATER TREATED BY ANOTHER SYSTEM ON THE SITE, FROM THE NET INCREASE OF IMPERVIOUS SURFACES CREATED BY THE PROJECT. [MINN. R. 7090] 16.8 PERMITTEES MUST DESIGN THE INFILTRATION SYSTEM TO DISCHARGE ALL STORMWATER (INCLUDING STORMWATER IN EXCESS OF THE WATER QUALITY VOLUME) ROUTED TO THE SYSTEM THROUGH THE UPPERMOST SOIL SURFACE OR ENGINEERED MEDIA SURFACE WITHIN 48 HOURS. PERMITTEES MUST ROUTE ADDITIONAL FLOWS THAT CANNOT INFILTRATE WITHIN 48 HOURS TO BYPASS THE SYSTEM THROUGH A STABILIZED DISCHARGE POINT. [MINN. R. 7090] 16.9 PERMITTEES MUST PROVIDE A MEANS TO VISUALLY VERIFY THE INFILTRATION SYSTEM IS DISCHARGING THROUGH THE SOIL SURFACE OR FILTER MEDIA SURFACE WITHIN 48 HOURS OR LESS. [MINN. R. 7090] 16.10 PERMITTEES MUST PROVIDE AT LEAST ONE SOIL BORING, TEST PIT OR INFILTROMETER TEST IN THE LOCATION OF THE INFILTRATION PRACTICE FOR DETERMINING INFILTRATION RATES. [MINN. R. 7090] 16.11 FOR DESIGN PURPOSES, PERMITTEES MUST DIVIDE FIELD MEASURED INFILTRATION RATES BY 2 AS A SAFETY FACTOR OR PERMITTEES CAN USE SOIL-BORING RESULTS WITH THE INFILTRATION RATE CHART IN THE MINNESOTA STORMWATER MANUAL TO DETERMINE DESIGN INFILTRATION RATES. WHEN SOIL BORINGS INDICATE TYPE A SOILS, PERMITTEES SHOULD PERFORM FIELD MEASUREMENTS TO VERIFY THE RATE IS NOT ABOVE 8.3 INCHES PER HOUR. THIS PERMIT PROHIBITS INFILTRATION IF THE FIELD MEASURED INFILTRATION RATE IS ABOVE 8.3 INCHES PER HOUR. [MINN. R. 7090] 16.12 PERMITTEES MUST EMPLOY APPROPRIATE ON-SITE TESTING ENSURE A MINIMUM OF THREE (3) FEET OF SEPARATION FROM THE SEASONALLY SATURATED SOILS (OR FROM BEDROCK) AND THE BOTTOM OF THE PROPOSED INFILTRATION SYSTEM. [MINN. R. 7090] 16.13 PERMITTEES MUST DESIGN A MAINTENANCE ACCESS, TYPICALLY EIGHT (8) FEET WIDE, FOR THE INFILTRATION SYSTEM. [MINN. R. 7090] 16.14 THIS PERMIT PROHIBITS PERMITTEES FROM CONSTRUCTING INFILTRATION SYSTEMS THAT RECEIVE RUNOFF FROM VEHICLE FUELING AND MAINTENANCE AREAS INCLUDING CONSTRUCTION OF INFILTRATION SYSTEMS NOT REQUIRED BY THIS PERMIT. [MINN. R. 7090] 16.15 THIS PERMIT PROHIBITS PERMITTEES FROM CONSTRUCTING INFILTRATION SYSTEMS WHERE INFILTRATING STORMWATER MAY MOBILIZE HIGH LEVELS OF CONTAMINANTS IN SOIL OR GROUNDWATER. PERMITTEES MUST EITHER COMPLETE THE MPCA'S CONTAMINATION SCREENING CHECKLIST OR CONDUCT THEIR OWN ASSESSMENT TO DETERMINE THE SUITABILITY FOR INFILTRATION. PERMITTEES MUST RETAIN THE CHECKLIST OR ASSESSMENT WITH THE SWPPP. FOR MORE INFORMATION AND TO ACCESS THE MPCA'S "CONTAMINATION SCREENING CHECKLIST" SEE THE MINNESOTA STORMWATER MANUAL. [MINN. R. 7090] 16.16 THIS PERMIT PROHIBITS PERMITTEES FROM CONSTRUCTING INFILTRATION SYSTEMS IN AREAS WHERE SOIL INFILTRATION RATES ARE FIELD MEASURED AT MORE THAN 8.3 INCHES PER HOUR UNLESS THEY AMEND SOILS TO SLOW THE INFILTRATION RATE BELOW 8.3 INCHES PER HOUR. [MINN. R. 7090] 16.17 THIS PERMIT PROHIBITS PERMITTEES FROM CONSTRUCTING INFILTRATION SYSTEMS IN AREAS WITH LESS THAN THREE (3) FEET OF SEPARATION DISTANCE FROM THE BOTTOM OF THE INFILTRATION SYSTEM TO THE ELEVATION OF THE SEASONALLY SATURATED SOILS OR THE TOP OF BEDROCK. [MINN. R. 7090] 16.18 THIS PERMIT PROHIBITS PERMITTEES FROM CONSTRUCTING INFILTRATION SYSTEMS IN AREAS OF PREDOMINATELY HYDROLOGIC SOIL GROUP TYPE D SOILS (CLAY). [MINN. R. 7090] 16.19 THIS PERMIT PROHIBITS PERMITTEES FROM CONSTRUCTING INFILTRATION SYSTEMS WITHIN A DRINKING WATER SUPPLY MANAGEMENT AREA (DWSMA) AS DEFINED IN MINN. R. 4720.5100, SUBP. 13, IF THE SYSTEM WILL BE LOCATED: A. IN AN EMERGENCY RESPONSE AREA (ERA) WITHIN A DWSMA CLASSIFIED AS HAVING HIGH OR VERY HIGH VULNERABILITY AS DEFINED BY THE MINNESOTA DEPARTMENT OF HEALTH; OR B. IN AN ERA WITHIN A DWSMA CLASSIFIED AS MODERATE VULNERABILITY UNLESS A REGULATED MS4 PERMITTEE PERFORMED OR APPROVED A HIGHER LEVEL OF ENGINEERING REVIEW SUFFICIENT TO PROVIDE A FUNCTIONING TREATMENT SYSTEM AND TO PREVENT ADVERSE IMPACTS TO GROUNDWATER; OR C. OUTSIDE OF AN ERA WITHIN A DWSMA CLASSIFIED AS HAVING HIGH OR VERY HIGH VULNERABILITY, UNLESS A REGULATED MS4 PERMITTEE PERFORMED OR APPROVED A HIGHER LEVEL OF ENGINEERING REVIEW SUFFICIENT TO PROVIDE A FUNCTIONING TREATMENT SYSTEM AND TO PREVENT ADVERSE IMPACTS TO GROUNDWATER. SEE "HIGHER LEVEL OF ENGINEERING REVIEW" IN THE MINNESOTA STORMWATER MANUAL FOR MORE INFORMATION. [MINN. R. 7090] 16.20 THIS PERMIT PROHIBITS PERMITTEES FROM CONSTRUCTING INFILTRATION SYSTEMS IN AREAS WITHIN 1,000 FEET UPGRADIENT OR 100 FEET DOWNGRADIENT OF ACTIVE KARST FEATURES. [MINN. R. 7090] 16.21 THIS PERMIT PROHIBITS PERMITTEES FROM CONSTRUCTING INFILTRATION SYSTEMS IN AREAS THAT RECEIVE RUNOFF FROM THE FOLLOWING INDUSTRIAL FACILITIES NOT AUTHORIZED TO INFILTRATE STORMWATER UNDER THE NPDES STORMWATER PERMIT FOR INDUSTRIAL ACTIVITIES: AUTOMOBILE SALVAGE YARDS; SCRAP RECYCLING AND WASTE RECYCLING FACILITIES; HAZARDOUS WASTE TREATMENT, STORAGE, OR DISPOSAL FACILITIES; OR AIR TRANSPORTATION FACILITIES THAT CONDUCT DEICING ACTIVITIES. [MINN. R. 7090] 17.1 FILTRATION SYSTEMS. [MINN. R. 7090] 17.2 FILTRATION OPTIONS INCLUDE, BUT ARE NOT LIMITED TO: SAND FILTERS WITH UNDERDRAINS, BIOFILTRATION AREAS, SWALES USING UNDERDRAINS WITH IMPERMEABLE CHECK DAMS AND UNDERGROUND SAND FILTERS. IF PERMITTEES UTILIZE A FILTRATION SYSTEM TO MEET THE PERMANENT STORMWATER TREATMENT REQUIREMENTS OF THIS PERMIT, THEY MUST COMPLY WITH ITEMS 17.3 THROUGH 17.11. [MINN. R. 7090] 17.3 PERMITTEES MUST NOT INSTALL FILTER MEDIA UNTIL THEY CONSTRUCT AND FULLY STABILIZE THE CONTRIBUTING DRAINAGE AREA UNLESS THEY PROVIDE RIGOROUS EROSION PREVENTION AND SEDIMENT CONTROLS (E.G., DIVERSION BERMS) TO KEEP SEDIMENT AND RUNOFF COMPLETELY AWAY FROM THE FILTRATION AREA. [MINN. R. 7090] 17.4 PERMITTEES MUST DESIGN FILTRATION SYSTEMS TO REMOVE AT LEAST 80 PERCENT OF TSS. [MINN. R. 7090] 17.5 PERMITTEES MUST USE A PRETREATMENT DEVICE SUCH AS A VEGETATED FILTER STRIP, SMALL SEDIMENTATION BASIN, WATER QUALITY INLET, FOREBAY OR HYDRODYNAMIC SEPARATOR TO REMOVE SETTLEABLE SOLIDS, FLOATING MATERIALS, AND OILS AND GREASE FROM THE RUNOFF, TO THE MAXIMUM EXTENT PRACTICABLE, BEFORE RUNOFF ENTERS THE FILTRATION SYSTEM. [MINN. R. 7090] 17.6 PERMITTEES MUST DESIGN FILTRATION SYSTEMS TO TREAT A WATER QUALITY VOLUME (CALCULATED AS AN INSTANTANEOUS VOLUME) OF ONE (1) INCH OF RUNOFF, OR ONE (1) INCH MINUS THE VOLUME OF STORMWATER TREATED BY ANOTHER SYSTEM ON THE SITE, FROM THE NET INCREASE OF IMPERVIOUS SURFACES CREATED BY THE PROJECT. [MINN. R. 7090] 17.7 PERMITTEES MUST DESIGN THE FILTRATION SYSTEM TO DISCHARGE ALL STORMWATER (INCLUDING STORMWATER IN EXCESS OF THE WATER QUALITY VOLUME) ROUTED TO THE SYSTEM THROUGH THE UPPERMOST SOIL SURFACE OR ENGINEERED MEDIA SURFACE WITHIN 48 HOURS. ADDITIONAL FLOWS THAT THE SYSTEM CANNOT FILTER WITHIN 48 HOURS MUST BYPASS THE SYSTEM OR DISCHARGE THROUGH AN EMERGENCY OVERFLOW. [MINN. R. 7090] 17.8 PERMITTEES MUST DESIGN THE FILTRATION SYSTEM TO PROVIDE A MEANS TO VISUALLY VERIFY THE SYSTEM IS DISCHARGING THROUGH THE SOIL SURFACE OR FILTER MEDIA WITHIN 48 HOURS. [MINN. R. 7090] 17.9 PERMITTEES MUST EMPLOY APPROPRIATE ON-SITE TESTING TO ENSURE A MINIMUM OF THREE (3) FEET OF SEPARATION BETWEEN THE SEASONALLY SATURATED SOILS (OR FROM BEDROCK) AND THE BOTTOM OF THE PROPOSED FILTRATION SYSTEM. [MINN. R. 7090] 17.10 PERMITTEES MUST ENSURE THAT FILTRATION SYSTEMS WITH LESS THAN THREE (3) FEET OF SEPARATION BETWEEN SEASONALLY SATURATED SOILS OR FROM BEDROCK ARE CONSTRUCTED WITH AN IMPERMEABLE LINER. [MINN. R. 7090] 17.11 THE PERMITTEES MUST DESIGN A MAINTENANCE ACCESS, TYPICALLY EIGHT (8) FEET WIDE, FOR THE FILTRATION SYSTEM. [MINN. R. 7090] 18.1 WET SEDIMENTATION BASIN. [MINN. R. 7090] 18.2 PERMITTEES USING A WET SEDIMENTATION BASIN TO MEET THE PERMANENT STORMWATER TREATMENT REQUIREMENTS OF THIS PERMIT MUST INCORPORATE THE DESIGN PARAMETERS IN ITEM 18.3 THROUGH 18.10. [MINN. R. 7090] 18.3 PERMITTEES MUST DESIGN THE BASIN TO HAVE A PERMANENT VOLUME OF 1,800 CUBIC FEET OF STORAGE BELOW THE OUTLET PIPE FOR EACH ACRE THAT DRAINS TO THE BASIN. THE BASIN'S PERMANENT VOLUME MUST REACH A MINIMUM DEPTH OF AT LEAST THREE (3) FEET AND MUST HAVE NO DEPTH GREATER THAN 10 FEET. PERMITTEES MUST CONFIGURE THE BASIN TO MINIMIZE SCOUR OR RESUSPENSION OF SOLIDS. [MINN. R. 7090] 18.4 PERMITTEES MUST DESIGN THE BASIN TO PROVIDE LIVE STORAGE FOR A WATER QUALITY VOLUME (CALCULATED AS AN INSTANTANEOUS VOLUME) OF ONE (1) INCH OF RUNOFF, OR ONE (1) INCH MINUS THE VOLUME OF STORMWATER TREATED BY ANOTHER SYSTEM ON THE SITE, FROM THE NET INCREASE IN IMPERVIOUS SURFACES CREATED BY THE PROJECT. [MINN. R. 7090] 18.5 PERMITTEES MUST DESIGN BASIN OUTLETS SO THE WATER QUALITY VOLUME DISCHARGES AT NO MORE THAN 5.66 CUBIC FEET PER SECOND (CFS) PER ACRE OF SURFACE AREA OF THE BASIN. [MINN. R. 7090] 18.6 PERMITTEES MUST DESIGN BASIN OUTLETS TO PREVENT SHORT-CIRCUITING AND THE DISCHARGE OF FLOATING DEBRIS. BASIN OUTLETS MUST HAVE ENERGY DISSIPATION. [MINN. R. 7090] 18.7 PERMITTEES MUST DESIGN THE BASIN TO INCLUDE A STABILIZED EMERGENCY OVERFLOW TO ACCOMMODATE STORM EVENTS IN EXCESS OF THE BASIN'S HYDRAULIC DESIGN. [MINN. R. 7090] 18.8 PERMITTEES MUST DESIGN A MAINTENANCE ACCESS, TYPICALLY EIGHT (8) FEET WIDE, FOR THE BASIN. [MINN. R. 7090] 18.9 PERMITTEES MUST LOCATE BASINS OUTSIDE OF SURFACE WATERS AND ANY BUFFER ZONE REQUIRED IN ITEM 23.11. PERMITTEES MUST DESIGN BASINS TO AVOID DRAINING WATER FROM WETLANDS UNLESS THE IMPACT TO THE WETLAND COMPLIES WITH THE REQUIREMENTS OF SECTION 22. [MINN. R. 7090] 18.10 PERMITTEES MUST DESIGN BASINS USING AN IMPERMEABLE LINER IF LOCATED WITHIN ACTIVE KARST TERRAIN. [MINN. R. 7090] 19.1 REGIONAL WET SEDIMENTATION BASINS. [MINN. R. 7090] 19.2 WHEN THE ENTIRE WATER QUALITY VOLUME CANNOT BE RETAINED ONSITE, PERMITTEES CAN USE OR CREATE REGIONAL WET SEDIMENTATION BASINS PROVIDED THEY ARE CONSTRUCTED BASINS, NOT A NATURAL WETLAND OR WATER BODY, (WETLANDS USED AS REGIONAL BASINS MUST BE MITIGATED FOR, SEE SECTION 22). THE OWNER MUST ENSURE THE REGIONAL BASIN CONFORMS TO ALL REQUIREMENTS FOR A WET SEDIMENTATION BASIN AS DESCRIBED IN ITEMS 18.3 THROUGH 18.10 AND MUST BE LARGE ENOUGH TO ACCOUNT FOR THE ENTIRE AREA THAT DRAINS TO THE REGIONAL BASIN. PERMITTEES MUST VERIFY THAT THE REGIONAL BASIN WILL DISCHARGE AT NO MORE THAN 5.66 CFS PER ACRE OF SURFACE AREA OF THE BASIN AND MUST PROVIDE A LIVE STORAGE VOLUME OF ONE INCH TIMES ALL THE IMPERVIOUS AREA DRAINING TO THE BASIN. PERMITTEES CANNOT SIGNIFICANTLY DEGRADE WATERWAYS BETWEEN THE PROJECT AND THE REGIONAL BASIN. THE OWNER MUST OBTAIN WRITTEN AUTHORIZATION FROM THE APPLICABLE LGU OR PRIVATE ENTITY THAT OWNS AND MAINTAINS THE REGIONAL BASIN. [MINN. R. 7090] 20.1 SWPPP AVAILABILITY. [MINN. R. 7090] 20.2 PERMITTEES MUST KEEP THE SWPPP, INCLUDING ALL CHANGES TO IT, AND INSPECTIONS AND MAINTENANCE RECORDS AT THE SITE DURING NORMAL WORKING HOURS BY PERMITTEES WHO HAVE OPERATIONAL CONTROL OF THAT PORTION OF THE SITE. [MINN. R. 7090] 21.1 TRAINING REQUIREMENTS. [MINN. R. 7090] 21.2 PERMITTEES MUST ENSURE ALL OF THE FOLLOWING INDIVIDUALS RECEIVE TRAINING AND THE CONTENT AND EXTENT OF THE TRAINING IS COMMENSURATE WITH THE INDIVIDUAL'S JOB DUTIES AND RESPONSIBILITIES WITH REGARD TO ACTIVITIES COVERED UNDER THIS PERMIT: A. INDIVIDUALS PREPARING THE SWPPP FOR THE PROJECT. B. INDIVIDUALS OVERSEEING IMPLEMENTATION OF, REVISING AND/OR AMENDING THE SWPPP AND INDIVIDUALS PERFORMING INSPECTIONS FOR THE PROJECT. ONE OF THESE INDIVIDUALS MUST BE AVAILABLE FOR AN ONSITE INSPECTION WITHIN 72 HOURS UPON REQUEST BY THE MPCA. C. INDIVIDUALS PERFORMING OR SUPERVISING THE INSTALLATION, MAINTENANCE AND REPAIR OF BMPS. [MINN. R. 7090] 21.3 PERMITTEES MUST ENSURE INDIVIDUALS IDENTIFIED IN SECTION 21 RECEIVE TRAINING FROM LOCAL, STATE, FEDERAL AGENCIES, PROFESSIONAL ORGANIZATIONS, OR OTHER ENTITIES WITH EXPERTISE IN EROSION PREVENTION, SEDIMENT CONTROL, PERMANENT STORMWATER TREATMENT AND THE MINNESOTA NPDES/SDS CONSTRUCTION STORMWATER PERMIT. PERMITTEES MUST ENSURE THESE INDIVIDUALS ATTEND A REFRESHER-TRAINING COURSE EVERY THREE (3) YEARS. [MINN. R. 7090] 24.1 GENERAL PROVISIONS. [MINN. R. 7090] 24.2 IF THE MPCA DETERMINES THAT AN INDIVIDUAL PERMIT WOULD MORE APPROPRIATELY REGULATE THE CONSTRUCTION ACTIVITY, THE MPCA MAY REQUIRE AN INDIVIDUAL PERMIT TO CONTINUE THE CONSTRUCTION ACTIVITY. COVERAGE UNDER THIS GENERAL PERMIT WILL REMAIN IN EFFECT UNTIL THE MPCA ISSUES AN INDIVIDUAL PERMIT. [MINN. R. 7001.0210, SUBP. 6] 24.3 IF THE PERMITTEE CANNOT MEET THE TERMS AND CONDITIONS OF THIS GENERAL PERMIT, AN OWNER MAY REQUEST AN INDIVIDUAL PERMIT, IN ACCORDANCE WITH MINN. R. 7001.0210 SUBP. 6. [MINN. R. 7001.0210, SUBP. 6] 24.4 ANY INTERESTED PERSON MAY PETITION THE MPCA TO REQUIRE AN INDIVIDUAL NPDES/SDS PERMIT IN ACCORDANCE WITH 40 CFR 122.28(B)(3). [40 CFR 122.29(B)(3)] 24.5 PERMITTEES MUST MAKE THE SWPPP, INCLUDING ALL INSPECTION REPORTS, MAINTENANCE RECORDS, TRAINING RECORDS AND OTHER INFORMATION REQUIRED BY THIS PERMIT, AVAILABLE TO FEDERAL, STATE, AND LOCAL OFFICIALS WITHIN THREE (3) DAYS UPON REQUEST FOR THE DURATION OF THE PERMIT AND FOR THREE (3) YEARS FOLLOWING THE NOT. [MINN. R. 7090] 24.6 PERMITTEES MAY NOT ASSIGN OR TRANSFER THIS PERMIT EXCEPT WHEN THE TRANSFER OCCURS IN ACCORDANCE WITH THE APPLICABLE REQUIREMENTS OF ITEM 3.7 AND 3.8. [MINN. R. 7090] 24.7 NOTHING IN THIS PERMIT MUST BE CONSTRUED TO RELIEVE THE PERMITTEES FROM CIVIL OR CRIMINAL PENALTIES FOR NONCOMPLIANCE WITH THE TERMS AND CONDITIONS PROVIDED HEREIN. NOTHING IN THIS PERMIT MUST BE CONSTRUED TO PRECLUDE THE INITIATION OF ANY LEGAL ACTION OR RELIEVE THE PERMITTEES FROM ANY RESPONSIBILITIES, LIABILITIES, OR PENALTIES TO WHICH THE PERMITTEES IS/ARE OR MAY BE SUBJECT TO UNDER SECTION 311 OF THE CLEAN WATER ACT AND MINN. STAT. SECT. 115 AND 116, AS AMENDED. PERMITTEES ARE NOT LIABLE FOR PERMIT REQUIREMENTS FOR ACTIVITIES OCCURRING ON THOSE PORTIONS OF A SITE WHERE THE PERMIT HAS BEEN TRANSFERRED TO ANOTHER PARTY AS REQUIRED IN ITEM 3.7 OR THE PERMITTEES HAVE SUBMITTED THE NOT AS REQUIRED IN SECTION 4. [MINN. R. 7090] 24.8 THE PROVISIONS OF THIS PERMIT ARE SEVERABLE. IF ANY PROVISION OF THIS PERMIT OR THE APPLICATION OF ANY PROVISION OF THIS PERMIT TO ANY CIRCUMSTANCES IS HELD INVALID, THE APPLICATION OF SUCH PROVISION TO OTHER CIRCUMSTANCES, AND THE REMAINDER OF THIS PERMIT MUST NOT BE AFFECTED THEREBY. [MINN. R. 7090] 24.9 THE PERMITTEES MUST COMPLY WITH THE PROVISIONS OF MINN. R. 7001.0150, SUBP. 3 AND MINN. R. 7001.1090, SUBP. 1(A), 1(B), 1(C), 1(H), 1(I), 1(J), 1(K), AND 1(L). [MINN. R. 7090] 24.10 THE PERMITTEES MUST ALLOW ACCESS AS PROVIDED IN 40 CFR 122.41(I) AND MINN. STAT. SECT. 115.04. THE PERMITTEES MUST ALLOW REPRESENTATIVES OF THE MPCA OR ANY MEMBER, EMPLOYEE OR AGENT THEREOF, WHEN AUTHORIZED BY IT, UPON PRESENTATION OF CREDENTIALS, TO ENTER UPON ANY PROPERTY, PUBLIC OR PRIVATE, FOR THE PURPOSE OF OBTAINING INFORMATION OR EXAMINATION OF RECORDS OR CONDUCTING SURVEYS OR INVESTIGATIONS. [40 CFR 122.41(I)] 24.11 FOR THE PURPOSES OF MINN. R. 7090 AND OTHER DOCUMENTS THAT REFERENCE SPECIFIC SECTIONS OF THIS PERMIT, "STORMWATER DISCHARGE DESIGN REQUIREMENTS" CORRESPONDS TO SECTIONS 5, 6 AND 14 THROUGH 21; "CONSTRUCTION ACTIVITY REQUIREMENTS" CORRESPONDS TO SECTIONS 7 THROUGH 13; AND "APPENDIX A" CORRESPONDS TO SECTIONS 22 AND 23. [MINN. R. 7090] S:\PLOWE\CAD\25PROJ\2203 DANCE STUDIO (HUGO)\2203 CAD\2203 BASE 3.DWG Friday, September 5, 2025 4:38:37 PM FA X : ( 6 5 1 ) 3 6 1 - 8 7 0 1 PH O N E : ( 6 5 1 ) 3 6 1 - 8 2 1 0 LI N O L A K E S , M N 5 5 0 1 4 67 7 6 L A K E D R I V E SU I T E 1 1 0 SI T E P L A N N I N G & E N G I N E E R I N G PL O W E EN G I N E E R I N G , I N C . PR E P A R E D F O R : R U S T A R C H I T E C T S , P . A . TH E D A N C E U N I T HU G O , M N 8 7 5 4 3 2 16 MQ A AG CH E C K B Y : DR A W N B Y : 25 - 2 2 0 3 DA T E : JO B N O : 05 / 2 1 / 2 5 DE S C R I P T I O N DA T E NO . SHEET C2.3 Da t e : L i c e n s e N o . 4 3 9 6 3 AD A M G I N K E L 09 . 0 8 . 2 0 2 5 I h e r e b y c e r t i f y t h a t t h i s p l a n w a s p r e p a r e d b y m e or u n d e r m y d i r e c t s u p e r v i s i o n a n d t h a t I a m a d u l y li c e n s e d p r o f e s s i o n a l e n g i n e e r u n d e r t h e l a w s o f th e S t a t e o f M i n n e s o t a . SW P P P PR E L I M I N A R Y 25-2203 SI T E L A Y O U T A D J . 06 . 2 7 . 2 5 PO N D I N G A D J . 07 . 2 2 . 2 5 SI T E L A Y O U T A D J . 09 . 0 8 . 2 5 PERMANENT STORMWATER MANAGEMENT FEATURES WILL INCLUDE A STORMWATER BASIN - SEE STORMWATER DRAINAGE REPORT FOR FURTHER DISCUSSION. 13845 FOREST BLVD N HUGO, MN 55308 WASHINGTON COUNTY THE DANCE UNIT SITE IMPERVIOUS AREAS PROJECT TITLE PROJECT LOCATION NARRATIVE - PERMANENT STORMWATER TREATMENT SYSTEMS RECEIVING WATERS WITHIN ONE MILE WATER WATERNAME OF WATER BODY SPECIAL IMPAIREDTYPE OF WATER BODY 2.1 ACRESTOTAL ESTIMATED PERVIOUS 0 ACRESTOTAL ESTIMATED IMPERVIOUS 2.1 ACRESSITE AREA AFTERBEFORE CONSTRUCTION DEVELOPER 0.9 ACRES TOTAL DISTURBED AREA ~ 1.8 ACRES ADAM GINKEL PLOWE ENGINEERING, INC. 6776 LAKE DRIVE LINO LAKES MN 55014 (651) 361-8234 adam@plowe.com 1.A COPY OF THE APPROVED EROSION AND SEDIMENT CONTROL PLAN AND SWPPP MUST BE AVAILABLE ON THE PROJECT SITE AT ALL TIMES. 2.CONTRACTOR SHALL INSTALL SILT FENCE AS SHOWN ON PLAN. 2.1.ADDITIONAL SILT FENCE MAY BE NECESSARY IF LOCAL CONDITIONS REQUIRE. 2.2.THE CONTRACTOR SHALL MAINTAIN SILT FENCE, INCLUDING THE REMOVAL OF ACCUMULATED SEDIMENT, THROUGH COMPLETION OF BUILDING CONSTRUCTION. 2.3.SILT FENCE SHALL REMAIN IN-PLACE UNTIL SITE HAS BEEN STABILIZED. 3.CONTRACTOR SHALL INSTALL A ROCK CONSTRUCTION ENTRANCE AT ALL LOCATIONS WHERE CONSTRUCTION TRAFFIC WILL ENTER/EXIT SITE. 4.CONTRACTOR TO INSTALL TREE PROTECTION FENCING AS APPLICABLE. 5.CONTRACTOR SHALL PERFORM SITE GRADING ON AN AREA-BY-AREA BASIS TO MINIMIZE UNSTABILIZED AREAS. 5.1.CONTRACTOR MUST IMMEDIATELY INITIATE STABILIZATION OF EXPOSED SOIL AREAS, AS DESCRIBED IN ITEM 8.4 OF THE PERMIT, AND COMPLETE THE STABILIZATION WITHIN SEVEN (7) CALENDAR DAYS AFTER THE CONSTRUCTION ACTIVITY IN THAT PORTION OF THE SITE TEMPORARILY OR PERMANENTLY CEASES. 5.2.CONTRACTOR TO PROVIDE TEMPORARY SEDIMENTATION BASINS AS REQUIRED IN SECTION 14.1 THROUGH 14.10. 6.CONTRACTOR TO SHALL PAY SPECIAL ATTENTION TO ADJACENT PROPERTY LINES TO ENSURE THE EROSION CONTROL PRACTICES INPLACE IN THOSE AREAS PREVENT MIGRATION OF SEDIMENT ONTO ADJACENT PROPERTIES. 7.ALL EROSION AND SEDIMENT CONTROL MEASURES SHOWN ON THE PLANS OR IMPLEMENTED IN THE FIELD SHALL BE IN ACCORDANCE WITH THE CITY/TOWNSHIP AND NPDES PHASE II PERMIT REQUIREMENTS. 8.CONTRACTOR TO PROVIDE ADDITIONAL SILT FENCE, BIOROLLS, EROSION CONTROL BLANKET, OR OTHER APPROVED EQUAL FOR ANY SLOPES THAT APPEAR TO BE FAILING 9.CONTRACTOR TO STABILIZE SOIL STOCKPILES; STABILIZATION SHALL BE INITIATED IMMEDIATELY 10.CONTRACTOR SHALL FINAL GRADE SWALE AREAS UPON STABILIZATION OF UPSTREAM AREAS. 11.CONTRACTOR SHALL BE RESPONSIBLE TO SWEEP/SCRAPE ADJACENT STREETS WHEN MATERIALS OR DEBRIS HAVE WASHED/FLOWED ONTO ADJACENT STREETS OR AS DIRECTED BY CITY/TOWNSHIP 12.COORDINATE SMALL UTILITIES INSTALLATIONS (GAS, PHONE, ELECTRIC, CABLE, FIBEROPTIC, ETC.) AFTER PAVEMENT INSTALLATION. CONSTRUCTION LATITUDE: LONGITUDE: 45.15011 -92.99517 SILT FENCE LINEAR FEET RIP-RAP W. GEO-FABRIC CUBIC YARDS CATCH BASIN INLET PROTECTION EACH STABILIZED (SODDED) OVERFLOW EACH SEED & MULCH (GENERAL)ACRE TYPE UNITQTY 1.2 ACRES BIO-ROLLS EACH ROCK CONSTRUCTION ENTRANCE EACH NARRATIVE - TIMING FOR INSTALLATION OF EROSION AND SEDIMENT CONTROL MEASURES QUANTITIES - ESTIMATED QUANTITIES FOR EROSION AND SEDIMENT CONTROL MEASURES SITE MAP W/ EXISTING AND FINAL GRADES AND DESIGN CALCULATIONS SEE "STORMWATER DRAINAGE REPORT" FOR EXISTING AND PROPOSED AREA MAPS, DENOTING DRAINAGE AREA BOUNDARIES, DIRECTIONS OF FLOW, AND DISCHARGE POINTS WHERE STORMWATER LEAVES THE SITE. BUFFER TO SURFACE WATER IF THE SITE DRAINS TO A SURFACE WATER, IS A 50-FT NATURAL BUFFER ADJACENT TO THE SURFACE WATER PRESERVED? NOTE: NATURAL BUFFERS ARE NOT REQUIRED ADJACENT TO ROAD DITCHES, JUDICIAL DITCHES, COUNTY DITCHES, STORMWATER CONVEYANCE CHANNELS, STORM DRAIN INLETS, AND SEDIMENT BASINS. YES NO TEMPORARY SEDIMENTATION BASINS IF TEN (10) OR MORE ACRES OF DISTURBED SOIL DRAIN TO A COMMON LOCATION, IS A TEMPORARY SEDIMENT BASIN PROVIDED FOR TREATMENT OF THE RUNOFF BEFORE IT LEAVES THE CONSTRUCTION SITE OR ENTERS SURFACE WATERS? INFILTRATION FEASIBILITY ARE THERE ANY INFILTRATION RESTRICTIONS FOR THE SITE (SEE 16.14 THROUGH 16.21? ADDITIONAL STORMWATER MITIGATION MEASURES ARE THERE ANY STORMWATER MITIGATION MEASURES PER: ·ENVIRONMENTAL REVIEW DOCUMENT? ·ENDANGERED SPECIES REVIEW? ·ARCHAEOLOGICAL REVIEW? ·OTHER LOCAL, STATE OR FEDERAL REVIEW? IF YES TO ANY OF THE ABOVE, DESCRIBE THE MITIGATION MEASURES. FOR PURPOSES OF THIS PERMIT, MITIGATION MEASURES MEANS ACTIONS NECESSARY TO AVOID, MINIMIZE, OR MITIGATE FOR IMPACTS RELATED TO EROSION PREVENTION, SEDIMENT CONTROL, THE PERMANENT STORMWATER TREATMENT SYSTEM, POLLUTION PREVENTION MANAGEMENT MEASURES AND DISCHARGES ASSOCIATED WITH THE PROJECT'S CONSTRUCTION ACTIVITY. [MINN. R. 7090] YES NO A.INDIVIDUAL WHO PREPARED THE SWPPP: DOCUMENTATION OF TRAINED INDIVIDUALS B.INDIVIDUAL(S) OVERSEEING IMPLEMENTATION OF, REVISING AND/OR AMENDING THE SWPPP AND INDIVIDUALS PERFORMING INSPECTIONS FOR THE PROJECT. ONE OF THESE INDIVIDUALS MUST BE AVAILABLE FOR AN ONSITE INSPECTION WITHIN 72 HOURS UPON REQUEST BY THE MPCA. [MINN. R. 7090] C.INDIVIDUAL(S) PERFORMING OR SUPERVISING THE INSTALLATION, MAINTENANCE AND REPAIR OF BMPS. [MINN. R. 7090] N/A YES NO N/A YES NO N/A LONG TERM OPERATION AND MAINTENANCE OF PERMANENT STORMWATER FACILITIES THE PROPOSED STORMWATER MANAGEMENT FEATURE(S) FOR THIS SITE IS ONE STORMWATER BASIN. THIS WILL BE PRIVATE AND THE DEVELOPER WILL TAKE OVER THE LONG TERM MAINTENANCE AND OPERATION OF THIS FEATURE. ** SEEDED AREAS SHALL BE EITHER MULCHED OR COVERED BY FIBROUS BLANKETS TO PROTECT SEEDS AND LIMIT EROSION. * MOW A MINIMUM OF: RESIDENTIAL TURF - ONCE PER 2 WEEKS COMMERCIAL TURF - ONCE PER 4 WEEKS 3885 (CATEGORY 2)WOOD FIBER BLANKET 3881FERTILIZER 3882 (TYPE 1 - DISC ANCHORED)MULCH * FOR TURF ESTABLISHMENT ITEM 3876SEED ** 3878SOD MNDOT SPECIFICATION/NOTES MNDOT MIX 25-131 (220 LBS/ACRE) MNDOT MIX 25-131 (120 LBS/ACRE) TEMPORARY MNDOT MIX 21-112 (100 LBS/ACRE)FALL COVER MNDOT MIX 21-111 (100 LBS/ACRE)SPRING/SUMMER MNDOT MIX 22-111 (30.5 LBS/ACRE)1-2 YEARS COVER MNDOT MIX 22-112 (40 LBS/ACRE)2-5 YEARS COVER COMMERCIAL TURF RESIDENTIAL TURF MNDOT MIX 21-113 (110 LBS/ACRE)SOIL-BUILDING COVER REVEGETATION SPECIFICATIONS FOREST LAKE LAKE NO UNNAMED WETLANDS WETLAND NONO EROSION CONTROL BLANKET SQUARE YARDS 3884HYDROMULCH GENERAL CONTRACTOR A)THERE ARE NO SURFACE WATERS TO MAINTAIN A 50-FT NATURAL BUFFER TO. A)BECAUSE THIS SITE IS WITHIN ONE (1) MILE OF AN IMPAIRED WATER, THIS REQUIREMENT BECOMES FIVE (5) ACRES. HOWEVER, THE ANTICIPATED DISTURBED AREA (1.8 ACRES) IS WELL BELOW THIS THRESHOLD. A)THE SITE HAS A HIGH WATER TABLE - INFILTRATION IS DEEMED INFEASIBLE. YES CONTACT NAME:KYLE GROSS CONTACT PHONE:(651) 468-4441 CONTACT E-MAIL:KYLE.GROSS33@GMAIL.COM CONTACT NAME ____________________________________ CONTACT PHONE ____________________________________ CONTACT E-MAIL:____________________________________ CONTACT NAME ____________________________________ CONTACT PHONE ____________________________________ CONTACT E-MAIL:____________________________________ "BEST MANAGEMENT PRACTICES (BMPS)" MEANS THE MOST EFFECTIVE AND PRACTICABLE MEANS OF EROSION PREVENTION AND SEDIMENT CONTROL, AND WATER QUALITY MANAGEMENT PRACTICES THAT ARE THE MOST EFFECTIVE AND PRACTICABLE MEANS OF TO CONTROL, PREVENT, AND MINIMIZE DEGRADATION OF SURFACE WATER, INCLUDING AVOIDANCE OF IMPACTS, CONSTRUCTION-PHASING, MINIMIZING THE LENGTH OF TIME SOIL AREAS ARE EXPOSED, PROHIBITIONS, POLLUTION PREVENTION THROUGH GOOD HOUSEKEEPING, AND OTHER MANAGEMENT PRACTICES PUBLISHED BY STATE OR DESIGNATED AREA-WIDE PLANNING AGENCIES. [MINN. R. 7090] "CONSTRUCTION ACTIVITY" MEANS ACTIVITIES INCLUDING CLEARING, GRADING, AND EXCAVATING, THAT RESULT IN LAND DISTURBANCE OF EQUAL TO OR GREATER THAN ONE ACRE, INCLUDING THE DISTURBANCE OF LESS THAN ONE ACRE OF TOTAL LAND AREA THAT IS PART OF A LARGER COMMON PLAN OF DEVELOPMENT OR SALE IF THE LARGER COMMON PLAN WILL ULTIMATELY DISTURB EQUAL TO OR GREATER THAN ONE ACRE. THIS INCLUDES A DISTURBANCE TO THE LAND THAT RESULTS IN A CHANGE IN THE TOPOGRAPHY, EXISTING SOIL COVER, BOTH VEGETATIVE AND NONVEGETATIVE, OR THE EXISTING SOIL TOPOGRAPHY THAT MAY RESULT IN ACCELERATED STORMWATER RUNOFF THAT MAY LEAD TO SOIL EROSION AND MOVEMENT OF SEDIMENT. CONSTRUCTION ACTIVITY DOES NOT INCLUDE A DISTURBANCE TO THE LAND OF LESS THAN FIVE ACRES FOR THE PURPOSE OF ROUTINE MAINTENANCE PERFORMED TO MAINTAIN THE ORIGINAL LINE AND GRADE, HYDRAULIC CAPACITY, AND ORIGINAL PURPOSE OF THE FACILITY. ROUTINE MAINTENANCE DOES NOT INCLUDE ACTIVITIES SUCH AS REPAIRS, REPLACEMENT AND OTHER TYPES OF NON-ROUTINE MAINTENANCE. PAVEMENT REHABILITATION THAT DOES NOT DISTURB THE UNDERLYING SOILS (E.G., MILL AND OVERLAY PROJECTS) IS NOT CONSTRUCTION ACTIVITY. [MINN. R. 7090] "DEWATERING" MEANS THE REMOVAL OF SURFACE OR GROUND WATER TO DRY AND/OR SOLIDIFY A CONSTRUCTION SITE TO ENABLE CONSTRUCTION ACTIVITY. DEWATERING MAY REQUIRE A MINNESOTA DEPARTMENT OF NATURAL RESOURCES WATER APPROPRIATION PERMIT AND, IF DEWATERING WATER IS CONTAMINATED, DISCHARGE OF SUCH WATER MAY REQUIRE AN INDIVIDUAL MPCA NPDES/SDS PERMIT. [MINN. R. 7090] "EROSION PREVENTION" MEANS MEASURES EMPLOYED TO PREVENT EROSION SUCH AS SOIL STABILIZATION PRACTICES, PERMANENT COVER OR CONSTRUCTION PHASING. [MINN. R. 7090] "GENERAL CONTRACTOR" MEANS THE PARTY WHO SIGNS THE CONSTRUCTION CONTRACT WITH THE OWNER TO CONSTRUCT THE ENTIRE PROJECT DESCRIBED IN THE FINAL PLANS AND SPECIFICATIONS. WHERE THE CONSTRUCTION PROJECT INVOLVES MORE THAN ONE CONTRACTOR, THE GENERAL CONTRACTOR IS THE PARTY RESPONSIBLE FOR MANAGING THE ENTIRE PROJECT ON BEHALF OF THE OWNER. IN SOME CASES, THE OWNER IS THE GENERAL CONTRACTOR. IN THESE CASES, THE OWNER SIGNS THE PERMIT APPLICATION AS THE OPERATOR AND BECOMES THE SOLE PERMITTEE. [MINN. R. 7090] "GROUNDWATER" MEANS THE WATER CONTAINED BELOW THE SURFACE OF THE EARTH IN THE SATURATED ZONE INCLUDING, WITHOUT LIMITATION, ALL WATERS WHETHER UNDER CONFINED, UNCONFINED, OR PERCHED CONDITIONS, IN NEAR SURFACE UNCONSOLIDATED SEDIMENT OR REGOLITH, OR IN ROCK FORMATIONS DEEPER UNDERGROUND. [MINN. R. 7060] "HOMEOWNER FACT SHEET" MEANS AN MPCA FACT SHEET AVAILABLE ON THE MPCA CONSTRUCTION STORMWATER WEBSITE FOR PERMITTEES TO GIVE TO HOMEOWNERS AT THE TIME OF SALE. [MINN. R. 7090] "INFEASIBLE" MEANS NOT TECHNOLOGICALLY POSSIBLE OR NOT ECONOMICALLY PRACTICABLE AND ACHIEVABLE IN LIGHT OF THE BEST INDUSTRY PRACTICES. [MINN. R. 7090] "INITIATED IMMEDIATELY" MEANS TAKING AN ACTION TO COMMENCE SOIL STABILIZATION AS SOON AS PRACTICABLE, BUT NO LATER THAN THE END OF THE WORK DAY, FOLLOWING THE DAY WHEN THE LAND-DISTURBING ACTIVITIES TEMPORARILY OR PERMANENTLY CEASE, IF THE PERMITTEES KNOW THAT CONSTRUCTION WORK ON THAT PORTION OF THE SITE WILL BE TEMPORARILY CEASED FOR 14 OR MORE ADDITIONAL CALENDAR DAYS OR 7 CALENDAR DAYS WHERE ITEM 23.9 APPLIES. PERMITTEES CAN INITIATE STABILIZATION BY: A. PREPPING THE SOIL FOR VEGETATIVE OR NON-VEGETATIVE STABILIZATION; OR B. APPLYING MULCH OR OTHER NON-VEGETATIVE PRODUCT TO THE EXPOSED SOIL AREA; OR C. SEEDING OR PLANTING THE EXPOSED AREA; OR D. STARTING ANY OF THE ACTIVITIES IN A - C ON A PORTION OF THE AREA TO BE STABILIZED, BUT NOT ON THE ENTIRE AREA; OR E. FINALIZING ARRANGEMENTS TO HAVE STABILIZATION PRODUCT FULLY INSTALLED IN COMPLIANCE WITH THE APPLICABLE DEADLINE FOR COMPLETING STABILIZATION. [MINN. R. 7090] "IMPERVIOUS SURFACE" MEANS A CONSTRUCTED HARD SURFACE THAT EITHER PREVENTS OR RETARDS THE ENTRY OF WATER INTO THE SOIL AND CAUSES WATER TO RUN OFF THE SURFACE IN GREATER QUANTITIES AND AT AN INCREASED RATE OF FLOW THAN PRIOR TO DEVELOPMENT. EXAMPLES INCLUDE ROOFTOPS, SIDEWALKS, DRIVEWAYS, PARKING LOTS, AND CONCRETE, ASPHALT, OR GRAVEL ROADS. BRIDGES OVER SURFACE WATERS ARE CONSIDERED IMPERVIOUS SURFACES. [MINN. R. 7090] "NATIONAL POLLUTANT DISCHARGE ELIMINATION SYSTEM (NPDES)" MEANS THE PROGRAM FOR ISSUING, MODIFYING, REVOKING, REISSUING, TERMINATING, MONITORING, AND ENFORCING PERMITS UNDER THE CLEAN WATER ACT, AS AMENDED (33 U.S.C. 1251 ET SEQ. SECTION 1342 AND 40 CFR PARTS 122, 123, 124 AND 450). [MINN. R. 7090] "NATURAL BUFFER" MEANS AN AREA OF UNDISTURBED COVER SURROUNDING SURFACE WATERS WITHIN WHICH CONSTRUCTION ACTIVITIES ARE RESTRICTED. NATURAL BUFFER INCLUDES THE VEGETATION, EXPOSED ROCK, OR BARREN GROUND THAT EXISTS PRIOR TO COMMENCEMENT OF EARTH-DISTURBING ACTIVITIES. [MINN. R. 7090] "NOTICE OF TERMINATION (NOT)" MEANS THE FORM (ELECTRONIC OR PAPER) REQUIRED FOR TERMINATING COVERAGE UNDER THE CONSTRUCTION GENERAL PERMIT. [MINN. R. 7090] ""OPERATOR" MEANS THE PERSON (USUALLY THE GENERAL CONTRACTOR), FIRM, GOVERNMENTAL AGENCY, OR OTHER ENTITY DESIGNATED BY THE OWNER WHO HAS DAY TO DAY OPERATIONAL CONTROL AND/OR THE ABILITY TO MODIFY PROJECT PLANS AND SPECIFICATIONS RELATED TO THE SWPPP. THE PERMIT APPLICATION MUST LIST THE OPERATOR AS A PERMITTEE. SUBCONTRACTORS HIRED BY AND UNDER SUPERVISION OF THE GENERAL CONTRACTOR ARE NOT OPERATORS. [MINN. R. 7090] "OWNER" MEANS THE PERSON, FIRM, GOVERNMENTAL AGENCY, OR OTHER ENTITY POSSESSING THE TITLE OF THE LAND ON WHICH THE CONSTRUCTION ACTIVITIES WILL OCCUR OR, IF THE CONSTRUCTION ACTIVITY IS FOR A LEASE, EASEMENT, OR MINERAL RIGHTS LICENSE HOLDER, THE PARTY OR INDIVIDUAL IDENTIFIED AS THE LEASE, EASEMENT OR MINERAL RIGHTS LICENSE HOLDER; OR THE CONTRACTING GOVERNMENT AGENCY RESPONSIBLE FOR THE CONSTRUCTION ACTIVITY. [MINN. R. 7090] "PERMANENT COVER" MEANS SURFACE TYPES THAT WILL PREVENT SOIL FAILURE UNDER EROSIVE CONDITIONS. EXAMPLES INCLUDE: GRAVEL, CONCRETE, PERENNIAL COVER, OR OTHER LANDSCAPED MATERIAL THAT WILL PERMANENTLY ARREST SOIL EROSION. PERMITTEES MUST ESTABLISH A UNIFORM PERENNIAL VEGETATIVE COVER (I.E., EVENLY DISTRIBUTED, WITHOUT LARGE BARE AREAS) WITH A DENSITY OF 70 PERCENT OF THE NATIVE BACKGROUND VEGETATIVE COVER ON ALL AREAS NOT COVERED BY PERMANENT STRUCTURES, OR EQUIVALENT PERMANENT STABILIZATION MEASURES. PERMANENT COVER DOES NOT INCLUDE TEMPORARY BMPS SUCH AS WOOD FIBER BLANKET, MULCH, AND ROLLED EROSION CONTROL PRODUCTS. [MINN. R. 7090] "PERMITTEES" MEANS THE PERSONS, FIRM, GOVERNMENTAL AGENCY, OR OTHER ENTITY IDENTIFIED AS THE OWNER AND OPERATOR ON THE APPLICATION SUBMITTED TO THE MPCA AND ARE RESPONSIBLE FOR COMPLIANCE WITH THE TERMS AND CONDITIONS OF THIS PERMIT. [MINN. R. 7090] "PROJECT(S)" MEANS ALL CONSTRUCTION ACTIVITY PLANNED AND/OR CONDUCTED UNDER A PARTICULAR PERMIT. THE PROJECT OCCURS ON THE SITE OR SITES DESCRIBED IN THE PERMIT APPLICATION, THE SWPPP AND IN THE ASSOCIATED PLANS, SPECIFICATIONS AND CONTRACT DOCUMENTS. [MINN. R. 7090] "PUBLIC WATERS" MEANS ALL WATER BASINS AND WATERCOURSES DESCRIBED IN MINN. STAT. SECT. 103G.005 SUBP. 15. [MINN. R. 7090] "SEDIMENT CONTROL" MEANS METHODS EMPLOYED TO PREVENT SUSPENDED SEDIMENT IN STORMWATER FROM LEAVING THE SITE (E.G. SILT FENCES, COMPOST LOGS AND STORM DRAIN INLET PROTECTION). [MINN. R. 7090] "STABILIZE", "STABILIZED", "STABILIZATION" MEANS THE EXPOSED GROUND SURFACE HAS BEEN COVERED BY APPROPRIATE MATERIALS SUCH AS MULCH, STAKED SOD, RIPRAP, EROSION CONTROL BLANKET, MATS OR OTHER MATERIAL THAT PREVENTS EROSION FROM OCCURRING. GRASS SEEDING, AGRICULTURAL CROP SEEDING OR OTHER SEEDING ALONE IS NOT STABILIZATION. MULCH MATERIALS MUST ACHIEVE APPROXIMATELY 90 PERCENT GROUND COVERAGE (TYPICALLY 2 TON/ACRE). [MINN. R. 7090] "STORMWATER" MEANS PRECIPITATION RUNOFF, STORMWATER RUNOFF, SNOWMELT RUNOFF, AND ANY OTHER SURFACE RUNOFF AND DRAINAGE. [MINN. R. 7090] "STEEP SLOPES" MEANS SLOPES THAT ARE 1:3 (V:H) (33.3 PERCENT) OR STEEPER IN GRADE. [MINN. R. 7090] "STORM WATER POLLUTION PREVENTION PLAN (SWPPP)" MEANS A PLAN FOR STORMWATER DISCHARGE THAT INCLUDES ALL REQUIRED CONTENT UNDER IN SECTION 5 THAT DESCRIBES THE EROSION PREVENTION, SEDIMENT CONTROL AND WASTE CONTROL BMPS AND PERMANENT STORMWATER TREATMENT SYSTEMS. [MINN. R. 7090] "SURFACE WATER OR WATERS" MEANS ALL STREAMS, LAKES, PONDS, MARSHES, WETLANDS, RESERVOIRS, SPRINGS, RIVERS, DRAINAGE SYSTEMS, WATERWAYS, WATERCOURSES, AND IRRIGATION SYSTEMS WHETHER NATURAL OR ARTIFICIAL, PUBLIC OR PRIVATE, EXCEPT THAT SURFACE WATERS DO NOT INCLUDE STORMWATER TREATMENT SYSTEMS CONSTRUCTED FROM UPLAND. THIS PERMIT DOES NOT CONSIDER STORMWATER TREATMENT SYSTEMS CONSTRUCTED IN WETLANDS AND MITIGATED IN ACCORDANCE WITH SECTION 22 AS SURFACE WATERS. [MINN. R. 7090] "WATERS OF THE STATE" (AS DEFINED IN MINN. STAT. SECT. 115.01, SUBP. 22) MEANS ALL STREAMS, LAKES, PONDS, MARSHES, WATERCOURSES, WATERWAYS, WELLS, SPRINGS, RESERVOIRS, AQUIFERS, IRRIGATION SYSTEMS, DRAINAGE SYSTEMS AND ALL OTHER BODIES OR ACCUMULATIONS OF WATER, SURFACE OR UNDERGROUND, NATURAL OR ARTIFICIAL, PUBLIC OR PRIVATE, WHICH ARE CONTAINED WITHIN, FLOW THROUGH, OR BORDER UPON THE STATE OR ANY PORTION THEREOF. [MINN. STAT. 115.01, SUBP. 22] "WATER QUALITY VOLUME" MEANS ONE (1) INCH OF RUNOFF FROM THE NET INCREASE IN IMPERVIOUS SURFACES CREATED BY THE PROJECT (CALCULATED AS AN INSTANTANEOUS VOLUME). [MINN. R. 7090] "WETLANDS" (AS DEFINED IN MINN. R. 7050.0186, SUBP. 1A.B.) MEANS THOSE AREAS THAT ARE INUNDATED OR SATURATED BY SURFACE WATER OR GROUNDWATER AT A FREQUENCY AND DURATION SUFFICIENT TO SUPPORT, AND UNDER NORMAL CIRCUMSTANCES DO SUPPORT, A PREVALENCE OF VEGETATION TYPICALLY ADAPTED FOR LIFE IN SATURATED SOIL CONDITIONS. WETLANDS GENERALLY INCLUDE SWAMPS, MARSHES, BOGS, AND SIMILAR AREAS. CONSTRUCTED WETLANDS DESIGNED FOR WASTEWATER TREATMENT ARE NOT WATERS OF THE STATE. WETLANDS MUST HAVE THE FOLLOWING ATTRIBUTES: 1.A PREDOMINANCE OF HYDRIC SOILS; AND 2.INUNDATED OR SATURATED BY SURFACE WATER OR GROUNDWATER AT A FREQUENCY AND DURATION SUFFICIENT TO SUPPORT A PREVALENCE OF HYDROPHYTIC VEGETATION TYPICALLY ADAPTED FOR LIFE IN A SATURATED SOIL CONDITION; AND 3.UNDER NORMAL CIRCUMSTANCES SUPPORT A PREVALENCE OF SUCH VEGETATION. [MINN. R. 7050.0186, SUBP. 1A.B] NPDES DEFINITIONS MAP OF SURFACE WATERS 1 M I L E TBD IMPAIRED STREAM: CLEARWATER CREEK ASSESSMENT UNIT: 07010206-834 APPROVED TMDL PLAN FOR: NONE ADDITIONAL IMPAIRMENTS: DO NEW IMPAIRMENTS: NONE IMPAIRED STREAM:HARDWOOD CREEK ASSESSMENT UNIT: 07010206-595 APPROVED TMDL PLAN FOR: NONE ADDITIONAL IMPAIRMENTS: DO NEW IMPAIRMENTS: NONE N1 1 ° 5 0 ' 5 0 " E 10 8 . 8 1 S0 0 ° 0 1 ' 3 2 " W 14 0 . 0 0 S89°58'28"E 384.08 12 0 . 1 3 10 2 . 1 7 N1 1 ° 5 0 ' 5 0 " E 22 2 . 3 0 S89°58'28"E 400.00 N89°55'16"W 445.55 meas N0 0 ° 0 1 ' 3 2 " E 21 8 . 0 0 929930 EXISTING POND HWL 931.1 (100-YR) 17 ' E X P A N D E D HW Y 6 1 R . O . W . >> >> >> >> >> >> >> NO PA R K I N G > > WV lllllllllll l PROPOSED BUILDING FFE=934.50 D >> >> >> >> >> >> >> >> >> >> EXTEND WATER AND SEWER INTO BUILDING AT LOCATION DETERMINED BY OWNER CONNECT 6" PVC TO EXIST. SAN. MH @ IE 923.00 & INSIDE DROP; ADJ. RIM TO MATCH NEW BIT. END IE 923.58 (ADD RISER @ END) CONNECT 6" DIP (CL 52) TO EXIST. WATER SVC STUB W/ NEW 6" GATE VALVE AND 6"-45 DEG. BEND (FIELD VERIFY SIZE & LOCATION OF EXIST. WATER SERVICE) FIN. GRADE 932.0 TOP W.M. 924.5 INV STRM 928.8 EXIST. SAN. MH RE 932.17 IE 918.93(W) IE 918.86(N) 6"-45 DEG. BEND 6"-45 DEG. BENDS 58'-6" PVC SCHEDULE 40 @ 1.00% FIN. GRADE 933.1 TOP W.M. 925.6 BOM W.M. 925.1 INV SAN 923.4 TOP SAN. 923.9 10-FT MIN. OUTSIDE TO OUTSIDE FIN. GRADE 933.0 TOP W.M. 925.5 BOM W.M. 925.0 INV STRM 928.45 931.34 SB-3 932.24 SB-2 932.07 SB-4 932.82 SB-1 EXIST. SAN. MH RE 932.33 IE 918.46(E) IE 918.57(S) EXIST. SAN. MH RE 931.81 IE 919.38 S:\PLOWE\CAD\25PROJ\2203 DANCE STUDIO (HUGO)\2203 CAD\2203 BASE 3.DWG Friday, September 5, 2025 4:38:37 PM FA X : ( 6 5 1 ) 3 6 1 - 8 7 0 1 PH O N E : ( 6 5 1 ) 3 6 1 - 8 2 1 0 LI N O L A K E S , M N 5 5 0 1 4 67 7 6 L A K E D R I V E SU I T E 1 1 0 SI T E P L A N N I N G & E N G I N E E R I N G PL O W E EN G I N E E R I N G , I N C . PR E P A R E D F O R : R U S T A R C H I T E C T S , P . A . TH E D A N C E U N I T HU G O , M N 8 7 5 4 3 2 16 MQ A AG CH E C K B Y : DR A W N B Y : 25 - 2 2 0 3 DA T E : JO B N O : 05 / 2 1 / 2 5 DE S C R I P T I O N DA T E NO . SHEET C3.1 Da t e : L i c e n s e N o . 4 3 9 6 3 AD A M G I N K E L 09 . 0 8 . 2 0 2 5 I h e r e b y c e r t i f y t h a t t h i s p l a n w a s p r e p a r e d b y m e or u n d e r m y d i r e c t s u p e r v i s i o n a n d t h a t I a m a d u l y li c e n s e d p r o f e s s i o n a l e n g i n e e r u n d e r t h e l a w s o f th e S t a t e o f M i n n e s o t a . UT I L I T Y P L A N - S A N I T A R Y S E W E R & W A T E R M A I N PR E L I M I N A R Y 25-2203 GENERAL NOTES 1.THE INFORMATION SHOWN ON THESE DRAWINGS CONCERNING TYPE AND LOCATION OF EXISTING UTILITIES IS NOT GUARANTEED TO BE ACCURATE OR ALL INCLUSIVE. THE CONTRACTOR IS RESPONSIBLE FOR MAKING HIS OWN DETERMINATION AS TO TYPE AND LOCATION OF UTILITIES AS NECESSARY TO AVOID DAMAGE TO THESE UTILITIES. 2.CALL "811" AT LEAST 48 HOURS PRIOR TO ANY EXCAVATIONS FOR EXISTING UTILITIES LOCATIONS. 3.THE CONTRACTOR SHALL FIELD VERIFY SIZE, ELEVATION, AND LOCATION OF EXISTING UTILITIES AND NOTIFY ENGINEER OF ANY DISCREPANCIES PRIOR TO THE START OF INSTALLATIONS. 4.ALL UTILITY AND STREET INSTALLATIONS SHALL CONFORM TO THE CITY STANDARD SPECIFICATIONS AND DETAIL PLATES. 5.ALL WORK SHALL BE PERFORMED DURING CITY APPROVED WORKING HOURS. 6.STORAGE OF MATERIALS OR EQUIPMENT SHALL NOT BE ALLOWED ON PUBLIC STREETS OR WITHIN PUBLIC RIGHT-OF-WAY. 7.NOTIFY CITY A MINIMUM OF 72 HOURS PRIOR TO THE COMMENCEMENT OF CONSTRUCTION. 8.ALL ELECTRIC, TELEPHONE, GAS, ETC. EXTENSIONS INCLUDING SERVICE LINES AND RELOCATIONS SHALL BE COORDINATED BY THE CONTRACTOR AND CONSTRUCTED TO THE APPROPRIATE UTILITY COMPANY SPECIFICATIONS. ALL UTILITY DISCONNECTIONS SHALL BE COORDINATED WITH THE APPROPRIATE UTILITY COMPANY. 9.THE CONTRACTOR SHALL BE RESPONSIBLE FOR PROVIDING, MAINTAINING TRAFFIC CONTROL, SUCH AS BARRICADES, WARNING SIGNS, DIRECTIONAL SIGNS, FLAGMEN AND LIGHTS, AS NECESSARY TO CONTROL THE MOVEMENT OF TRAFFIC. 1.PROPOSED SANITARY SEWER PIPE SHALL BE: 1.1.SERVICE PVC SCHEDULE 40 2.INFISHIELD CHIMNEY SEALS REQUIRED FOR ALL SANITARY SEWER CASTINGS. 3.FIELD VERIFY SIZE, ELEVATION AND LOCATION OF EXISTING SANITARY SEWER AND NOTIFY ENGINEER OF ANY DISCREPANCIES PRIOR TO ANY INSTALLATIONS. 4.CONTRACTOR TO CONTACT CITY ENGINEERING DEPARTMENT AT LEAST 72 HOURS PRIOR TO CONNECTION TO EXISTING PUBLIC SANITARY SEWER. 1.PROPOSED WATERMAIN PIPE SHALL BE: 1.1.SERVICE DIP CL 52 2.FIELD VERIFY SIZE, ELEVATION, AND LOCATION OF EXISTING WATERMAIN AND NOTIFY ENGINEER OF ANY DISCREPANCIES PRIOR TO ANY INSTALLATIONS. 3.MAINTAIN A MINIMUM OF 7.5 FEET OF COVER OVER ALL WATERMAIN PIPE. 4.PLACE HYDRANTS 5-FT OFF BACK OF CURB OR 5-FT OFF EDGE OF BITUMINOUS. 5.MAINTAIN A MINIMUM 18" SEPARATION BETWEEN WATERMAIN AND STORM SEWER OR SANITARY SEWER. PROVIDE INSULATION PER DETAIL HU-W-5 WHERE SEPARATION IS LESS THAN 36". 6.WATERMAIN SHUTOFF REQUIRES A MIN. 72 HOUR NOTICE TO PUBLIC WORKS AND ALL AFFECTED PROPERTY OWNERS. SANITARY SEWER NOTES WATERMAIN NOTES (22" x 34") NO R T H 1 INCH = 30 FEET HORIZONTAL 30 0 15 30 60 R Callbefore you dig. below.Know what's SI T E L A Y O U T A D J . 06 . 2 7 . 2 5 PO N D I N G A D J . 07 . 2 2 . 2 5 SI T E L A Y O U T A D J . 09 . 0 8 . 2 5 N1 1 ° 5 0 ' 5 0 " E 10 8 . 8 1 S0 0 ° 0 1 ' 3 2 " W 14 0 . 0 0 S89°58'28"E 384.08 12 0 . 1 3 10 2 . 1 7 N1 1 ° 5 0 ' 5 0 " E 22 2 . 3 0 S89°58'28"E 400.00 N89°55'16"W 445.55 meas N0 0 ° 0 1 ' 3 2 " E 21 8 . 0 0 929930 EXISTING POND HWL 931.1 (100-YR) 17 ' E X P A N D E D HW Y 6 1 R . O . W . >> >> >> >> >> >> >> NO PA R K I N G > > WV lllllllllll l PROPOSED BUILDING FFE=934.50 D >> >> >> >> >> >> >> >> >> >> CBMH 3 (DIA=48") RIM 931.90 IE 928.28 NEENAH R-2553 CBMH 2 (48" DIA) RIM 931.90 IE 928.07 NEENAH R-3067VB FES 1 15" RC APRON IE 928.00 CBMH 4 (48" DIA.) RIM 931.90 IESE 928.90 IESW 928.60 NEENAH R-3067VB 111'-12" PVC SCHEDULE 40 @ 0.36% FES A 12" METAL APRON IE 928.50 (ANCHOR METAL APRONS PER MANUFACTURER'S RECOMMENDATIONS) 115'-14" PVC SCHEDULE 40 @ 0.27% FES 5 12" RC APRON IE 930.50 147'-12" RCP @ 1.09% 18'-15" RCP @ 0.39% 68 ' - 1 5 " H D P E @ 0 . 3 0 % POND OCS RE 931.45 IE 928.90 (ALSO SEE RIM DETAIL THIS SHEET) 931.34 SB-3 932.24 SB-2 932.07 SB-4 932.82 SB-1 S:\PLOWE\CAD\25PROJ\2203 DANCE STUDIO (HUGO)\2203 CAD\2203 BASE 3.DWG Friday, September 5, 2025 4:38:37 PM FA X : ( 6 5 1 ) 3 6 1 - 8 7 0 1 PH O N E : ( 6 5 1 ) 3 6 1 - 8 2 1 0 LI N O L A K E S , M N 5 5 0 1 4 67 7 6 L A K E D R I V E SU I T E 1 1 0 SI T E P L A N N I N G & E N G I N E E R I N G PL O W E EN G I N E E R I N G , I N C . PR E P A R E D F O R : R U S T A R C H I T E C T S , P . A . TH E D A N C E U N I T HU G O , M N 8 7 5 4 3 2 16 MQ A AG CH E C K B Y : DR A W N B Y : 25 - 2 2 0 3 DA T E : JO B N O : 05 / 2 1 / 2 5 DE S C R I P T I O N DA T E NO . SHEET C3.2 Da t e : L i c e n s e N o . 4 3 9 6 3 AD A M G I N K E L 09 . 0 8 . 2 0 2 5 I h e r e b y c e r t i f y t h a t t h i s p l a n w a s p r e p a r e d b y m e or u n d e r m y d i r e c t s u p e r v i s i o n a n d t h a t I a m a d u l y li c e n s e d p r o f e s s i o n a l e n g i n e e r u n d e r t h e l a w s o f th e S t a t e o f M i n n e s o t a . UT I L I T Y P L A N - S T O R M S E W E R PR E L I M I N A R Y 25-2203 GENERAL NOTES 1.THE INFORMATION SHOWN ON THESE DRAWINGS CONCERNING TYPE AND LOCATION OF EXISTING UTILITIES IS NOT GUARANTEED TO BE ACCURATE OR ALL INCLUSIVE. THE CONTRACTOR IS RESPONSIBLE FOR MAKING HIS OWN DETERMINATION AS TO TYPE AND LOCATION OF UTILITIES AS NECESSARY TO AVOID DAMAGE TO THESE UTILITIES. 2.CALL "811" AT LEAST 48 HOURS PRIOR TO ANY EXCAVATIONS FOR EXISTING UTILITIES LOCATIONS. 3.THE CONTRACTOR SHALL FIELD VERIFY SIZE, ELEVATION, AND LOCATION OF EXISTING UTILITIES AND NOTIFY ENGINEER OF ANY DISCREPANCIES PRIOR TO THE START OF INSTALLATIONS. 4.ALL UTILITY AND STREET INSTALLATIONS SHALL CONFORM TO THE CITY STANDARD SPECIFICATIONS AND DETAIL PLATES. 5.ALL WORK SHALL BE PERFORMED DURING CITY APPROVED WORKING HOURS. 6.STORAGE OF MATERIALS OR EQUIPMENT SHALL NOT BE ALLOWED ON PUBLIC STREETS OR WITHIN PUBLIC RIGHT-OF-WAY. 7.NOTIFY CITY A MINIMUM OF 72 HOURS PRIOR TO THE COMMENCEMENT OF CONSTRUCTION. 8.ALL ELECTRIC, TELEPHONE, GAS, ETC. EXTENSIONS INCLUDING SERVICE LINES AND RELOCATIONS SHALL BE COORDINATED BY THE CONTRACTOR AND CONSTRUCTED TO THE APPROPRIATE UTILITY COMPANY SPECIFICATIONS. ALL UTILITY DISCONNECTIONS SHALL BE COORDINATED WITH THE APPROPRIATE UTILITY COMPANY. 9.THE CONTRACTOR SHALL BE RESPONSIBLE FOR PROVIDING, MAINTAINING TRAFFIC CONTROL, SUCH AS BARRICADES, WARNING SIGNS, DIRECTIONAL SIGNS, FLAGMEN AND LIGHTS, AS NECESSARY TO CONTROL THE MOVEMENT OF TRAFFIC. STORM SEWER NOTES 1.PROPOSED STORM SEWER PIPE SHALL BE: 1.1.REINFORCED CONCRETE PIPE (RCP) WITH R-4 GASKETS 1.2.HIGH-DENSITY POLYETHYLENE (HDPE) 2.FIELD VERIFY SIZE, ELEVATION, AND LOCATION OF EXISTING STORM SEWER AND NOTIFY ENGINEER OF ANY DISCREPANCIES PRIOR TO ANY INSTALLATIONS. 3.STORM SEWER LENGTHS INCLUDE THE LAYING LENGTH OF THE FLARED-END SECTION. LAYING LENGTH OF APRON TO BE DEDUCTED FROM PAYMENT LENGTH OF PIPE. 4.PIPE FLARED-END SECTIONS SHALL INCLUDE TRASHGUARD AND RIP-RAP. (22" x 34") NO R T H 1 INCH = 30 FEET HORIZONTAL 30 0 15 30 60 R Callbefore you dig. below.Know what's SI T E L A Y O U T A D J . 06 . 2 7 . 2 5 PO N D I N G A D J . 07 . 2 2 . 2 5 SI T E L A Y O U T A D J . 09 . 0 8 . 2 5 ELEV = 931.45 NEENAH R-4341A POND OCS RIM DETAIL S:\PLOWE\CAD\25PROJ\2203 DANCE STUDIO (HUGO)\2203 CAD\2203 BASE 3.DWG Friday, September 5, 2025 4:38:37 PM FA X : ( 6 5 1 ) 3 6 1 - 8 7 0 1 PH O N E : ( 6 5 1 ) 3 6 1 - 8 2 1 0 LI N O L A K E S , M N 5 5 0 1 4 67 7 6 L A K E D R I V E SU I T E 1 1 0 SI T E P L A N N I N G & E N G I N E E R I N G PL O W E EN G I N E E R I N G , I N C . PR E P A R E D F O R : R U S T A R C H I T E C T S , P . A . TH E D A N C E U N I T HU G O , M N 8 7 5 4 3 2 16 MQ A AG CH E C K B Y : DR A W N B Y : 25 - 2 2 0 3 DA T E : JO B N O : 05 / 2 1 / 2 5 DE S C R I P T I O N DA T E NO . SHEET C4.1 Da t e : L i c e n s e N o . 4 3 9 6 3 AD A M G I N K E L 09 . 0 8 . 2 0 2 5 I h e r e b y c e r t i f y t h a t t h i s p l a n w a s p r e p a r e d b y m e or u n d e r m y d i r e c t s u p e r v i s i o n a n d t h a t I a m a d u l y li c e n s e d p r o f e s s i o n a l e n g i n e e r u n d e r t h e l a w s o f th e S t a t e o f M i n n e s o t a . DE T A I L S PR E L I M I N A R Y 25-2203 PO N D I N G A D J . 07 . 2 2 . 2 5 S:\PLOWE\CAD\25PROJ\2203 DANCE STUDIO (HUGO)\2203 CAD\2203 BASE 3.DWG Friday, September 5, 2025 4:38:37 PM FA X : ( 6 5 1 ) 3 6 1 - 8 7 0 1 PH O N E : ( 6 5 1 ) 3 6 1 - 8 2 1 0 LI N O L A K E S , M N 5 5 0 1 4 67 7 6 L A K E D R I V E SU I T E 1 1 0 SI T E P L A N N I N G & E N G I N E E R I N G PL O W E EN G I N E E R I N G , I N C . PR E P A R E D F O R : R U S T A R C H I T E C T S , P . A . TH E D A N C E U N I T HU G O , M N 8 7 5 4 3 2 16 MQ A AG CH E C K B Y : DR A W N B Y : 25 - 2 2 0 3 DA T E : JO B N O : 05 / 2 1 / 2 5 DE S C R I P T I O N DA T E NO . SHEET C4.2 Da t e : L i c e n s e N o . 4 3 9 6 3 AD A M G I N K E L 09 . 0 8 . 2 0 2 5 I h e r e b y c e r t i f y t h a t t h i s p l a n w a s p r e p a r e d b y m e or u n d e r m y d i r e c t s u p e r v i s i o n a n d t h a t I a m a d u l y li c e n s e d p r o f e s s i o n a l e n g i n e e r u n d e r t h e l a w s o f th e S t a t e o f M i n n e s o t a . DE T A I L S PR E L I M I N A R Y 25-2203 RIP-RAP SPILLWAY 6" 8" 3' SEE PLAN GEOTEXTILE FILTER FABRICRIPRAP (CL III) FLOW LINE CURB CUT SEE PLAN 1.5" WEAR - TYPE SP 9.5 WEAR COURSE MIXTURE (SPWEA240C) ORDINARY COMPACTION METHOD 1.5" BASE - TYPE SP 12.5 NON-WEAR COURSE MIXTURE (SPNWB230C) ORDINARY COMPACTION METHOD TACK COAT 6" CLASS 5 AGGREGATE BASE PAVING SHALL CONFORM TO THE LATEST EDITION OF MNDOT'S STANDARD SPECIFICATIONS FOR CONSTRUCTION AND THE CITY'S STANDARDS FOR STREET AND UTILITY CONSTRUCTION. APPROVED GRANULAR SUBBASE AS DETERMINED BY GEOTECHNICAL ENGINEER PAVING SECTION SHALL BE REVIEWED AND APPROVED BY GEOTECHNICAL ENGINEER PRIOR TO ANY INSTALLATIONS. CURB DRAIN OPENING N.T.S. PAVEMENT SECTION N.T.S. 7" 6" 13 . 5 " 8" 1/2"R 6" 3"R 12" 3 1 1/2"/FT.3/4"/FT. 1/2"R1 3 12" 3"R 6" 1/2"R 8" 13 1 / 2 " 6" 7" & GUTTER (TIP-OUT) N.T.S. B612 CONCRETE CURB CURB & GUTTER N.T.S. B612 CONCRETE NOTES: 1.PROVIDE MIN. 4" CLASS 5 UNDER CURB (TYP) 2.FOR MECHANICALLY LAID CURB, SHOE MAY BE TILTED. 1/2"R NOTES: 1.PROVIDE MIN. 4" CLASS 5 UNDER CURB (TYP) 2.FOR MECHANICALLY LAID CURB, SHOE MAY BE TILTED. S:\PLOWE\CAD\25PROJ\2203 DANCE STUDIO (HUGO)\2203 CAD\2203 BASE 3.DWG Friday, September 5, 2025 4:38:37 PM FA X : ( 6 5 1 ) 3 6 1 - 8 7 0 1 PH O N E : ( 6 5 1 ) 3 6 1 - 8 2 1 0 LI N O L A K E S , M N 5 5 0 1 4 67 7 6 L A K E D R I V E SU I T E 1 1 0 SI T E P L A N N I N G & E N G I N E E R I N G PL O W E EN G I N E E R I N G , I N C . PR E P A R E D F O R : R U S T A R C H I T E C T S , P . A . TH E D A N C E U N I T HU G O , M N 8 7 5 4 3 2 16 MQ A AG CH E C K B Y : DR A W N B Y : 25 - 2 2 0 3 DA T E : JO B N O : 05 / 2 1 / 2 5 DE S C R I P T I O N DA T E NO . SHEET C4.3 Da t e : L i c e n s e N o . 4 3 9 6 3 AD A M G I N K E L 09 . 0 8 . 2 0 2 5 I h e r e b y c e r t i f y t h a t t h i s p l a n w a s p r e p a r e d b y m e or u n d e r m y d i r e c t s u p e r v i s i o n a n d t h a t I a m a d u l y li c e n s e d p r o f e s s i o n a l e n g i n e e r u n d e r t h e l a w s o f th e S t a t e o f M i n n e s o t a . DE T A I L S PR E L I M I N A R Y 25-2203 Metropolitan District Waters Edge Building 1500 County Road B2 West Roseville, MN 55113 An equal opportunity employer MnDOT Metropolitan District, Waters Edge Building, 1500 County Road B2 West, Roseville, MN 55113 August 8, 2025 Max Gort Associate Planner City of Hugo 14669 Fitzgerald Avenue North Hugo, MN 55038 SUBJECT: MnDOT Review # S25-027 The Dance Unit NE Quad US 61 & 137th St Hugo, Washington County Dear Mr. Gort Thank you for the opportunity to review the plans for The Dance Unit. MnDOT has reviewed the documents and has the following comments: Access: The plans presented show access to the proposed development using an internal shared connection to the existing TGK Automotive driveway on the east side of US 61. This will add more left turns being made by vehicles exiting onto southbound US 61 . These additional left turns are a safety concern due to the high volumes and speed of traffic on US 61 in this location. Additionally there will be more vehicles in both directions on US 61 that will be slowing and stopping to wait for oncoming traffic to clear before making left turns into the entrance driveway. This will likely create more instances of through-drivers attempting to pass on the right on the shoulders. MnDOT recommends that the city work closely with the property owner(s) to develop and implement improvements to signage and sight lines at the driveway entrance to improve driver safety. The City should also take into consideration any highway improvement plans that were discussed as part of the latest Highway 61 Visioning Study to ensure that the access aligns with future development plans for this area. Please direct questions concerning these comments to Kaare Festvog, MnDOT Traffic, at 651 - 440-2855 or kaare.festvog@state.mn.us. MnDOT Metropolitan District, Waters Edge Building, 1500 County Road B2 West, Roseville, MN 55113 Pedestrian/Bicycle: MnDOT agrees with Joe Gustafson’s comments about anticipated behavior change with added left turns on US 61. The trail facility that runs along US 61 ends at the intersection north of this development and cyclists often ride in the shoulders through this area. With the increased volume of risky maneuverers and cars making rushed turns, there is concern with the additional risk posed to multimodal users on the shoulders. Questions about these comments should be directed to Suzy Scotty, MnDOT Multimodal at 651-366-4191 or suzanne.scotty@state.mn.us. Water Resources: A drainage permit may be required. Any projects adjacent to MnDOT Right of Way (ROW) or connecting to MnDOT drainage facilities will require a MnDOT drainage permit to ensure that current drainage rates to MnDOT right-of-way will not be increased. The calculations and plans as prepared will meet MnDOT requirements for the drainage permit submittal. The drainage permit application, including the information below, should be submitted online to: https://dotapp7.dot.state.mn.us/OLPA/. The following information must be submitted with the drainage permit application: 1) A grading plan showing existing and proposed contours. 2) Drainage area maps for the proposed project showing existing and proposed drainage areas. Any off-site areas that drain to the project area should also be included in the drainage area maps. The direction of flow for each drainage area must be indicated by arrows. 3) Drainage computations for pre and post construction conditions during the 2, 10, and 100 year rain events. 4) Time of concentration calculations. 5) An electronic copy of any computer modeling used for the drainage computations. 6) See also the attached Drainage Permits Checklist for more information. Once a drainage permit application is submitted, a thorough review will be completed and additional information may be requested. Water Resources Engineering will work with the applicant to ensure acceptable outlets to the ROW. Please direct questions concerning drainage issues to Jason Swenson, MnDOT Metro Water Resources at (651-234-7539) or Jason.Swenson@state.mn.us. Permits: A Miscellaneous work permit will be required for the access removal and for water-main hook- up. Additional permits may be required as plans evolve. Any other use of, or work within or affecting, MnDOT right of way will require a permit. MnDOT Metropolitan District, Waters Edge Building, 1500 County Road B2 West, Roseville, MN 55113 Please direct questions regarding permit requirements to Buck Craig of MnDOT’s Metro Permits Section at 651-775-0405 or Buck.Craig@state.mn.us. Review Submittal Options MnDOT’s goal is to complete reviews within 30 calendar days. Review materials received electronically can be processed more rapidly. Do not submit files via a cloud service or SharePoint link. In order of preference, review materials may be submitted as: 1. Email documents and plans to metrodevreviews.dot@state.mn.us. Attachments may not exceed 20 MB (megabytes) per email. Documents can be zipped as well. If multiple emails are necessary, number each email. 2. Files over 20 MB can also be uploaded to MnDOT’s Web Transfer Client site: https://mft.dot.state.mn.us. Contact metrodevreviews.dot@state.mn.us, and staff will create a shared folder in which files can be uploaded. Please send an accompanying email with a narrative for the development. If you have any questions concerning this review, please contact me at (651) 234 -7797 or Cameron.muhic@state.mn.us. Cordially, Cameron Muhic Principal Planner Copy sent via E-Mail: Buck Craig, Permits Mohammad Dehdashti, Design Jason Swenson, Water Resources Kaare Festvog, Traffic Keith Jakober, Surveys Michael Kowski, Maintenance Dmitry Tomasevich, Area Manager Matthew Schleusner, Area Engineer Suzy Scotty, Pedestrian/Bicycle Amrish Patel, Transit Ben Klismith, Right-of-Way Joe Widing, Metropolitan Council Agenda Number: G.22 CITY OF HUGO PLANNING AND ZONING APPLICATION STAFF REPORT TO: Bryan Bear, City Administrator FROM: Max Gort, Associate Planner SUBJECT: Kwik Trip, Inc. – Comprehensive plan amendment, zoning amendment, preliminary plat, final plat, conditional use permit, and site plan for a gas station and convenience store with attached carwash on two parcels located north of 159th Street North and east of Forest Boulevard North. DATE: December 8, 2025, for the Planning Commission meeting of December 11, 2025. ZONING: General Business (C-2) and Planned Unit Development (PUD) COMPREHENSIVE PLAN: Commercial (COM) and Low Density Residential (LD) 120-DAY REVIEW DEADLINE: February 3, 2026 1. PLANNING COMMISSION MEETING UPDATE: The Planning Commission will hold a public hearing and review the request at their December 11, 2025 meeting. An update will be provided to the City Council prior to the council meeting regarding the Planning Commission’s discussion and recommendation. 2. DESCRIPTION OF REQUEST: The applicant is requesting site plan and associated approvals that would allow for the construction of a gas station and convenience store with attached carwash. There are two parcels of interest, the easterly of which (Parcel 1) is zoned and guided for single-family residential use, and the westerly of which (Parcel 2) is zoned and guided for commercial use. The parcels are located northeast of the roundabout intersection with 159th Street North and Forest Boulevard North (Highway 61). The comprehensive plan amendment request is to change the land use designation for Parcel 1 in the 2040 Land Use Plan from Low Density Residential (LD) to Commercial (COM). The zoning amendment request is to change the zoning of Parcel 1 from Planned Unit Development (PUD) to General Business (C-2). The preliminary and final plat requests are to adjust the property line shared by the two parcels. The conditional use permit request is to allow for the attached carwash, and to allow the convenience store to operate 24 hours. The overall site plan includes a 9,126 square foot convenience store, 1,931 square foot one-bay attached car wash, and fuel canopy with ten fuel dispensers. The entirety of the Kwik Trip development would be located on Parcel 2, with Kwik Trip – 159th Street Page 2 Parcel 1 reserved for future commercial development. The applicant is showing a “ghost” plan on Parcel 1, but no approvals for development on Parcel 1 are being requested at this time. 3. CONTEXT: A. Surrounding Land Use and Zoning The properties to the east and southeast are zoned Planned Unit Development (PUD) and are parts of the Shores of Oneka Lake development which includes single family homes and apartments. The properties to the south along Forest Boulevard are zoned General Business (C -2) and are occupied by industrial-type businesses. The properties to the west are zoned Single-Family Detached Residential (R-3) and are occupied by single-family homes in the Creekview Preserve development. The property to the north is also zoned R-3, is currently vacant, and is guided for low density residential development.. B. Existing Site Characteristics The properties are currently vacant, having been graded with the Shores of Oneka Lake development. There is a berm along the north property line that was created with the grading of the development, and there is some terrain sloping downwards toward the east. There are no trees or wetlands on the site. 4. ANALYSIS: A. Level of City Discretion in Decision-Making The City has discretion in approving or denying a comprehensive plan amendment on whether or not the proposed project has impacts on regional systems including transportation, wastewater and regional parks. The City has a higher level of discretion with a comprehensive plan because the burden of proof is on the applicant to show that they meet the standards. The City has discretion in approving or denying zoning amendment applications, based on whether or not the proposed project meets the standards outlined in the Comprehensive Plan and Zoning Ordinance requirements. If the City finds that all the applicable standards are met, the zoning amendment application must be approved. However, if the City finds that any of the applicable standards are not met, the application may be denied. The City has limited discretion in approving or denying a subdivision application. The City’s discretion is limited to whether or not the proposed subdivision meets the standards outlined in the Comprehensive Land Use Regulations. If it meets these standards, the City must approve the subdivision. The City’s discretion in approving or denying a conditional use permit is limited to whether or not the proposed application meets the standards outlined in the City’s Comprehensiv e Land Use Regulations. If it meets these standards, the City must approve the conditional use permit. Kwik Trip – 159th Street Page 3 The City’s discretion in approving or denying a site plan is limited to whether or not the proposed project complies with the Comprehensive Plan and Zoning Ordinance requirements. If it meets these standards, the City must then approve the site plan. B. Consistency with Ordinance Standards The applications comply with the ordinance standards as follows: Comprehensive Plan Amendment The applicant is requesting a comprehensive plan amendment to change the land use of Parcel 1 from Low Density Residential (LD) to Commercial (COM), matching the current land use designation of Parcel 2. In review of the request, staff used the following criteria: 1. Evidence submitted by the applicant demonstrating the reason(s) that the plan should be changed, including but not limited to whether new information has become available since the Comprehensive Plan was adopted that supports re-examination of the plan, or that existing or proposed development offer new opportunities or constraints that were not previously considered by the Plan. The property is currently guided as Low Density Residential (LD) in the 2040 Land Use Plan. The property is directly adjacent to Parcel 2 which is guided Commercial (COM), and across 159th Street North from property that is guided Low Density Residential (LD). With the creation of the Shores of Oneka Lake development, 159th Street was brought through this area and separated two sections of land that were guided LD. Amending the designation of the separated parcel (Parcel 1) to match its adjoining parcel (Parcel 2) would allow for continuity throughout the site and create a better transition of land uses by separating commercial uses to one side of the street and low density residential uses on the other side of the street. 2. Is the requested amendment needed to allow reasonable use of the site? The proposed amendment to Commercial (COM) is compatible with the existing commercial land use designation on the adjoining parcel, and allows for a separation between land guided COM and LD by having them on opposite sides of the street. The proposed amendment would allow for a more reasonable use of the site by creating more continuity of compatible land uses. 3. The relationship of the proposed amendment to the supply and demand for particular land uses within the city and the immediate vicinity of the site. The site is at the northeast corner of the intersection of Forest Boulevard (Highway 61) and 159th Street North. The 2040 Land Use plan outlines the development characteristics of the COM land use designation, which includes being located at the Kwik Trip – 159th Street Page 4 intersections of arterials and major collectors, and requires a location with effective buffering and careful transition to uses of less intensity. The site exhibits characteristics that would create greater demand for land guided for commercial development. 4. A demonstration by the applicant that the proposed amendment has merit beyond the interests of the proponent. Allowing Parcel 1 to be guided COM will create continuity with the adjoining Parcel 2 and allow for the road to create a quality buffer to the Low Density Residential uses to the east. 5. The possible impacts of the amendment on all specific elements of the Comprehensive Plan as may be applicable, including but not limited to: a. Transportation Plan; Based on trip generation calculations for the existing and proposed land use, the change in land use will not adversely impact the transportation system. b. Sanitary sewer flows and water supply; The applicant is proposing a land use change from Low Density Residential to Commercial. Staff has reviewed sewer flows generated and have determined there is an increase in sewer flows generated from the proposed land use change. The increase is nominal, and the City’s sanitary sewer system can accommodate the additional flow. The change is land use does not have a system impact. This change will require a comprehensive plan amendment, however early indications are that due to the minor nature of the proposed change, and these amendments would be reviewed by MCES staff administratively. c. Parks and Open Space; This development is in Neighborhood Park Service Area 10 which includes Oneka Lake Park, Bernin Park, and the Oneka Lake Boat Launch. The surrounding properties are a mix of commercial and low density residential. The proposed amendment would change the designation of the property from LD to COM, which does not increase the need for a park in the area. The proposed amendment does not have an impact on the Regional Parks System. d. Capital Improvement Program (CIP). There are no public streets in the proposed project. In addition, the applicant would be responsible for the full cost of the infrastructure Kwik Trip – 159th Street Page 5 improvements needed to serve the property. No impacts will be made to the CIP with this project. The trunk fees will be paid with the project. 6. Consideration of the impact of the proposed amendment upon current and future special assessments and utility area charges, future property tax assessments or other fiscal impacts upon the City of Hugo. The development would generate sufficient utility hookup funds and property taxes to cover the demand on City services. There is a requirement for adjacent jurisdiction review for comprehensive plan amendments. Staff has discussed the comprehensive plan amendment with the City’s Sector Representative from the Met Council. Since the property is less than 40 acres, does not change the growth forecasts or TAZ allocations, and it more than one quarter mile from an adjacent jurisdiction (besides Washington County), and the City is its own LGU for stormwater, the adjacent jurisdictional review can be waived. Staff did provide the plans to MnDOT for review and comment. Staff received comments from MnDOT and the project will be required to comply with the letter. It is in staff’s opinion that the proposed land use change meets the criteria necessary to approve the comprehensive plan amendment. Zoning Amendment The applicant is requesting to rezone the property from Planned Unit Development (PUD) to General Business (C-2). Staff has analyzed this rezoning based on the four criteria in the City ordinance under Section 90- 40, Zoning Amendments: 1. The requested amendment is in compliance with the city’s comprehensive plan If the comprehensive plan amendment is approved, the zoning will be in compliance with the comprehensive plan. 2. The proposed zoning classification is appropriate for the property given the topographic, environmental and cultural limitations of the site. The buildings and site area arranged to accommodate the proposed use in regards to parking, access, and building placement. The proposed zoning classification is appropriate for the property because there are no topographic, environmental, or cultural limitations of the site. 3. Existing public infrastructure is adequate to handle the development that can reasonably be foreseen on the site Kwik Trip – 159th Street Page 6 The property is adjacent to and is accessible from 159th Street, which is designated as a Minor Collector in the 2040 Comprehensive Plan. The property can be adequately served with the accesses proposed. The property is served by city sewer and water. 4. The proposed zoning classification will not have unreasonable negative impacts on neighboring properties The property is immediately adjacent to commercially-zoned property, and across 159th Street from residentially-zoned property. The proposed zoning classification will buffer noncompatible uses with the street between them, thus minimizing the impact on neighboring properties. The access is proposed on 159th Street which is classified as a Minor Collector road in the 2040 Comprehensive Plan. 159th Street is designed to accommodate and has the capacity for additional traffic. The proposed zoning will not have unreasonable negative impacts on the neighboring properties. 5. The floodplain designation on the official zoning map shall not be removed from floodplain areas unless it can be shown that the designation is in error or that the area has been filled to or above the elevation of the regulatory flood protection elevation and is contiguous to lands outside the floodplain. No floodplain areas are proposed to be impacted with the project. It is in staff’s opinion that all of the necessary requirements for approval of a zoning amendment are met. Conditional Use Permit The developer is requesting a carwash use to be allowed on the property, and for the gas station and convenience store to operate 24 hours per day, both of which uses are allowed in the C -2 zoning district with approval of a conditional use permit. The Planning Commission must review the application for a conditional use permit with the standards provided in Section 90-37 of the City Code. Staff used these standards to review the application and found that the request meets all applicable standards as follows: 1. The proposed use is permissible by law. The proposed uses are allowed by conditional use permit. 2. The proposed use is keeping with the spirit and intent of the ordinance. The proposed uses are allowed in the C-2 zoning district with a CUP, and will keep with the spirit and intent of the ordinance. The carwash and 24-hour operation are conditional uses since they have the potential to generate a greater impact on any adjacent noncompatible uses. 159th Street creates an adequate buffer between the proposed commercial site and the residential Kwik Trip – 159th Street Page 7 properties to the east. Highway 61 will create an adequate buffer for properties to the west. The site incorporates landscaping to create a visual buffer from neighboring properties on all sides. The carwash is located on the west side of the property towards the highway of Forest Boulevard, directing the noise it generates further away from adjacent residential properties. Additionally, there will be landscaping between the carwash and highway creating a visual buffer from view of the highway. The CUP request for the carwash meets the spirit and intent of the ordinance. Section 90-219 of City Code outlines specific requirements and performance standards for convenience stores and gas stations, including that the hours of operation shall be limited to 6:00 AM to 11:00 PM, unless amended as part of a conditional use permit. The applicant is requesting for the hours of operation to be 24 hours. The convenience store and gas station will receive the majority of their business traffic from the Highway 61, and the site is designed to keep traffic contained to the gas station and convenience store parking lot and away from the nearby neighborhood. The CUP request for 24-hour operation meets the spirit and intent of the ordinance. 3. The proposed use is compatible with the City’s Comprehensive Plan and the character of the surrounding area. The proposed use requires a comprehensive plan amendment to have a land use of Commercial (COM) on Parcel 1. The property is located within and area that is adjacent to a commercial businesses, apartments, and single-family homes, all of which are appropriately separated from each other by streets and transitional uses. The uses will be contained to the site with the buffer of 159th Street, and generally will not have an impact on the character of the surrounding area. If the comprehensive plan amendment is approved it will be compatible with the comprehensive plan and character of the area. 4. The proposed use has adequate drainage, water supply, electrical, gas, and sewage treatment facilities. The proposed use as adequate drainage, water supply, and utilized to the site. 5. The proposed use has adequate road access. The property has access to 159th Street. 6. Technical Evaluation of Floodplain. The developer is not proposing to impact any floodplain. 7. The proposed use should not increase the potential for flood damage. The proposed use would not obstruct the floodplain or increase the potential for flooding. 8. The proposed use will not damage or reduce the benefits the public receives from public waters. Kwik Trip – 159th Street Page 8 The proposed use would not damage or reduce the benefits from any public waters. 9. The use of watercraft on public waters. The proposed use would not involve the use of watercraft on public waters. 10. All structures shall be screened from view of public waters. The proposed use would not be visible from public waters. 11. Wetland impacts. The proposed use does not impact wetlands. 12. All state and local permits shall be acquired for the conditional use. The developer would be responsible for obtaining all state and local permits. 13. Adequate screening and buffering from non-compatible uses and public rights-of-way. The proposed use is compatible with the adjacent developments. Landscaping will be installed with the development. It’s in staff’s opinion that the developer has met the criteria to approve the CUP requests. Performance Standards Sec. 90-213 of City Code outlines performance standards for carwashes, which includes: (a) It is unlawful for any person to construct or operate a commercial carwash in the city, except in conformance with this chapter Carwashes are allowed in the C-2 zoning district with approval of a conditional use permit. If the CUP is approved, the carwash will be in compliance with this chapter of the zoning code. (b) Carwashes must be served by a public sanitary sewer system. The carwash will be served by City sewer and water. (c) Parking, or stacking space, must be provided to accommodate the number of vehicles that may be washed in a 15-minute period. A minimum of 180 feet of stacking lane shall be provided separate from all parking areas. The site plan provides approximately 200 feet of vehicle stacking space separate from parking and loading areas, satisfying the requirement. Kwik Trip – 159th Street Page 9 (d) Operation of the carwash shall not disrupt or degrade the quality of service provided by the municipal water system to other users or for fire flow. The carwash will not disrupt the municipal water system for other users or fire flow. Sec. 90-219 of City Code outlines performance standards for convenience stores and gas stations with prepared food and/or motor fuel sales, grocery, food operations, and/or convenience motor fuel with no vehicle service or repair. These performance standards include: (1) Convenience/deli food is of the take-out type only and that no provision for seating or consumption on the premises is provided. Furthermore, that the enclosed area devoted to such activity, use and merchandise shall not exceed 15 percent of the gross floor area. The site plan generally meets these requirements, except that the interior floor plan shows a small countertop seating area with six seats. Staff is comfortable with this seating area, since its overall footprint is minimal and the only food that can be consumed there is individually packaged and take-out type, meaning that dine-in services resembling a restaurant will not be involved. (2) The storage, preparation and service of food items are subject to specific written sanitary requirements based upon the applicable state and county regulations. The applicant is responsible for obtaining any necessary permits from the state and county health departments. (3) The proximate area and location of space devoted to nonautomotive merchandise sale shall be specified in the application and in the conditional use permit. The interior of the convenience store is primarily dedicated to the sale of nonautomotive merchandise. Staff will work with the applicant to determine approximate areas and location of automotive merchandise. (4) The off-street loading space and building access for delivery of goods shall be separate from customer parking and entrances shall not cause conflicts with customer vehicles and pedestrian movements. There is a separate loading zone on the north side of the building that will not cause conflicts with customer vehicles and pedestrian movements. (5) The hours of operation shall be limited to 6:00 a.m. to 11:00 p.m., unless amended by the council as part of the conditional use permit. The applicant is proposing hours of operation to be 24 hours, which is requested as part of the conditional use permit. The application meets this standard with approval of the hours of operation in the CUP. Kwik Trip – 159th Street Page 10 (6) Motor fuel facilities shall be installed in accordance with state and city standards. Additionally, adequate space shall be provided to access gas pumps and to allow maneuverability around the pumps. Underground fuel storage tanks are to be positioned to allow adequate access b y motor fuel transports and unloading operations which do not conflict with circulation, access and other activities on the site. Fuel pumps shall be installed on pump islands. There are 20 parking spaces located within the fuel area, with adequate space b etween them to allow for the movement of traffic. The underground storage tanks are located north of the fuel canopy in a location that will not interfere with general vehicle movements on the site. All fuel pumps are proposed to be installed on pump islands. (7) A protective canopy located over pump islands may be an accessory structure on the property and may be located 20 feet or more from the front lot line, provided adequate visibility both on and off site is maintained. The site plan shows a canopy located over the pump islands. The architecture of this canopy was revised based on staff comments to match the architecture of the building, utilizing brick on the columns and a pitched roof with asphalt shingles. The placement of the canopy meets the setback requirement. (8) All canopy lighting for motor fuel station pump islands shall be recessed or shielded to provide a 90-degree cutoff. Illumination levels for pump islands shall not exceed 30 footcandles. The applicant will need to demonstrate that this condition is met with an updated photometric plan and cut sheets for lighting fixtures. In the previous photometric plan, pump island lighting did not exceed 30 footcandles at any point. (9) Litter control. The operation shall be responsible for litter control from the premises and litter control is to occur on a daily basis. Trash receptacles must be provided at a convenient location on site to facilitate litter control. The applicant has not indicated the location of trash receptacles for litter control on the site plan. Staff will work with the applicant to ensure that trash receptacles are provided at convenient locations, and staff will ensure that litter control is occurring on site after the commencement of operation. It is in staff’s opinion that the application meets all performance standards for the carwash, convenience store, and gas station. Kwik Trip – 159th Street Page 11 Site Plan The site plan is for the gas station and convenience store with an attached one-bay carwash. The access to the site is proposed from 159th Street. Building Setbacks The C-2 zoning district requires a 30-foot front, side, and rear yard setbacks. The site plan complies with the setback requirements. Building Height The C-2 zoning district has a maximum building height of 35 feet. The applicant is proposing the height of the convenience store to be 24 feet, the carwash to be 14 feet, and the fuel canopy to be 15.5 feet. These meet the building height requirements. Building Coverage and Lot Coverage The C-2 zoning district limits maximum lot area to be covered by a building to 35% and maximum lot area to be covered by impervious surface to 85%. The applicant is proposing a building coverage of 15% and a total impervious surface area coverage of 70%. The site plan complies with the coverage requirements. Streets and Access There are two access points located on 159th Street. The easterly access point is a full access with the driveway leading toward the fuel pumps and front entrance of the convenience store. The westerly access point is a right-in, right-out only access located behind the median of 159th Street. This second access location was recommended by staff to reduce the congestion of traffic attempting to turn left into the site with two full accesses close to each other. These access points are in sufficient locations. The westerly access point is intended to only allow for vehicles exiting the property to turn right onto 159th Street. The geometrics of the access point currently allow for a vehicle to turn into the site at this access point. The applicant will be required to update the plans to only allow for right turns out of this access point, and staff will continue to work with the applicant and review the geometrics of the proposed access. MnDOT has reviewed the access configuration and is comfortable with the additional traffic that will be utilizing the roundabout at Highway 61. A cross-access easement for future commercial development on Parcel 1 will need to be dedicated. Parking According to the Section 90-253 PARKING of the City Code, based on the use and the size of the building the total number of parking spaces required is 45. The applicant is proposing 58 parking spaces on the east, south, and west side of the convenience store building, which satisfies the Kwik Trip – 159th Street Page 12 parking requirement. Additionally, the applicant has indicated that 20 spaces will be available within the fueling area. The vehicle circulation within the parking lot works well. Landscaping Section 90-181 of the Zoning Ordinance provides landscaping requirements for developments. The site plan includes tree and shrub locations and species. In order to meet the landscape requirements, 15 overstory deciduous trees, 8 coniferous trees, 8 ornamental trees, and 50 shrubs are required to be installed. The applicant is proposing to meet the tree planting requirements exactly, and would exceed the shrub planting requirement with 153 shrubs. Staff will continue to work with the applicant on potential revisions to the landscape plan. The developer is proposing the ground cover to be seeded with grass and the property will be irrigated. Lighting The ordinance requires lighting to consist of cut-off fixtures. Light cast on adjacent property and roads is not to exceed ½ foot candle measured at the property line or 1-foot candle measured at the street’s centerline. In an earlier plan set submission, the applicant included a photometric plan that met these requirements. An updated photometric plan was not included in the most recent submission. The applicant will need to update the photometric plan to be consistent with the final site layout and ensure that the light cast requirement is met. The applicant has not provided cut sheets for the light fixtures, which need to be shielded and downcast. The applicant has previously provided a rendering of how the lighting may look across the property, which demonstrates that it will generally be contained to the site. Fencing and Screening The applicant is not proposing any fencing at this time. If fencing is proposed in the future, the location and type shall be reviewed and approved by staff. The applicant is proposing some exterior ground-mounted mechanical equipment and a trash enclosure, both of which shall be screened by architectural materials compatible with the building and by landscaping. Kwik Trip – 159th Street Page 13 Building Architecture In 2011, the City Council adopted the Commercial and Industrial Design Guidelines and the developer has provided building elevations and a building rendering for review. The majority of the building will be constructed with red brick, along with tan stucco used for accents, particularly within gables of the roof line. These materials are all encouraged by the design guidelines, and the architecture does not include any prohibited materials. The original design included a pitched roof on the convenience store made of a green metal material, and a flat roof above the fuel canopy, both of which are discouraged by the design guidelines. Based on the recommendation of staff, the applicant revised the plans to sho w the convenience store and fuel canopy to both have a pitched roof with asphalt shingles, and portions of the columns in the fuel canopy to be lined with brick have more consistency with the building architecture. These revisions were a good step to bring the architecture into compliance with the design guidelines. It is in staff’s opinion that the applicant has made a good effort to create a plan that meets the spirit and intent of the Commercial and Industrial Design Guidelines. The final design shall be reviewed and approved by staff prior to the issuance of the building permit. Signage The applicant is proposing signage through a monument sign located near the highway of Forest Boulevard, along with wall signage on three of the four sides of the building and on the fuel canopy. The monument sign can have a maximum size of 40 square feet per face, and shall be a maximum height of ten feet measured at the grade of the ground. Wall signs can occupy a maximum of 10 percent of the wall area and one wall sign is allowed per side of the building. The canopy signage shall be considered wall signs and regulated as such. Prior to the installation of any sign, a sign permit shall be approved by the City. Drainage/Grading The entire site is proposed to be graded. The site is proposed to be raised to balance the existing material, but it creates some driveways and sidewalks with a slope that may be steeper than expected. Based on comments from the City Engineer, staff will continue to work with the applicant on a grading plan that is more conducive for movement between the site and the road. Stormwater management for the site is being met through the use of previously constructed stormwater management facilities with the Shores of Oneka Lake development. The existing facilities will be adequate for the site. Stormwater reuse is not proposed to be utilized for this site as stormwater storage is handled offsite. Kwik Trip – 159th Street Page 14 Utilities Utilities were previously provided to the site to accommodate development of this parcel. Existing 8” sanitary sewer, 8” watermain as well as a 21” storm sewer along 159th Street are being utilized to serve the property. Wetlands The project does not include any wetland impacts. Park Dedication Park dedication is not required with commercial development. Preliminary and Final Plat The preliminary and final plat includes two lots, both of which are existing currently. The preliminary plat would adjust the shared property line between the two parcels to accommodate the development plans. The applicant will be dedicating easements on the plat for the required utilities and future trail. 5. CONCLUSION: The applicant has done a good job with the overall site plan and the general design of the building. Staff will continue to work with the applicant on the required revisions to the plans. Staff finds that the proposal meets all the requirements necessary for the City to approve the applications as outlined in the City Code, if the conditions are met in the attached resolution. 6. STAFF RECOMMENDATION: Staff recommends approval of the applications subject to the conditions listed in the attached resolution. 7. PLANNING COMMISSION RECOMMENDATION: The Planning Commission will hold a public hearing and review the request at their December 11, 2025 meeting. An update will be provided to the City Council prior to the council meeting regarding the Planning Commission’s discussion and recommendation. Kwik Trip – 159th Street Page 15 ATTACHMENTS: 1. Location Map 2. Existing Land Use Map 3. Existing Zoning Map 4. Resolutions 5. Ordinance for rezoning 6. Engineers Memo Dated December 8, 2025 7. Applicant’s Narrative 8. Preliminary Plat 9. Site Plan Submittal Package 10. Building Elevations 11. MnDOT Comment Letter Dated December 11, 2025 Do c u m e n t P a t h : S : \ M a p p i n g \ S i t e M a p s \ 2 0 2 5 S i t e M a p s \ 8 , 5 x 1 1 _ p o r t r a i t b o r d e r D a t e S a v e d : 1 1 / 7 / 2 0 2 5 0 250125 Feet¯Kwik Trip Site 159th St N Location Map Hugo, Minnesota Subject Parcels Parcel Boundary Roads 1 in = 200 feet Site Do c u m e n t P a t h : S : \ M a p p i n g \ S i t e M a p s \ 2 0 2 5 S i t e M a p s \ 8 , 5 x 1 1 _ p o r t r a i t b o r d e r D a t e S a v e d : 1 1 / 6 / 2 0 2 5 0 250125 Feet¯Kwik Trip Site 159th St N Location Map Hugo, Minnesota Subject Parcels Parcel Boundary Roads 2040 Land Use COM LD MD 1 in = 200 feet Site Do c u m e n t P a t h : S : \ M a p p i n g \ S i t e M a p s \ 2 0 2 5 S i t e M a p s \ 8 , 5 x 1 1 _ p o r t r a i t b o r d e r D a t e S a v e d : 1 2 / 8 / 2 0 2 5 0 250125 Feet¯Kwik Trip Site 159th St N Location Map Hugo, Minnesota Subject Parcels Parcel Boundary Roads ZONING C-2 PUD R-3 1 in = 200 feet Site RESOLUTION 2025-__ APPROVING A COMPRHENSIVE PLAN AMENDMENT CHANGING MAP 3-1, 2040 LAND USE PLAN WHEREAS, Kwik Trip, Inc. has proposed a comprehensive plan amendment to change the land use from Low Density Residential (LD) to Commercial (COM) on property legally described as; OUTLOT B, The Shores of Oneka Lake, Washington County, Minnesota. WHEREAS, the City of Hugo Planning Commission, at a public hearing on December 11, 2025, reviewed the proposed map amendment and recommended approval of the application to the Metropolitan Council for the Comprehensive Plan Amendment. WHEREAS, on December 15, 2025, the City Council reviewed the Planning Commission’s recommendations, and NOW, THEREFORE, BE IT HEREBY RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUGO, MINNESOTA, that it should and hereby does approve a Comprehensive Plan Amendment changing the land use on Map 3.1, 2040 Land Use Map. ADOPTED by the City Council this 15th day of December, 2025. _______________________________ Tom Weidt, Mayor ATTEST: __________________________________ Michele Lindau, City Clerk RESOLUTION 2025-__ APPROVING FINDINGS OF FACT FOR REZONING KWIK TRIP, INC. FOR PROPERTY LOCATED NORTH OF 159TH STREET NORTH AND EAST OF FOREST BOULEVARD NORTH WHEREAS, Kwik Trip, Inc. has requested reclassification of the zoning from Planned Unit Development (PUD) to General Business (C-2). The property is legally described as follows: OUTLOT B, The Shores of Oneka Lake, Washington County, Minnesota. WHEREAS, the Planning Commission has reviewed the request at a duly called Public Hearing and recommends approval, and; WHEREAS, the City Council has adopted an ordinance rezoning the affected parcel from PUD to C-2; NOW, THEREFORE, BE IT HEREBY RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUGO, MINNESOTA, that it should and hereby does support the request by Kwik Trip, Inc. have requested reclassification of the zoning from Planned Unit Development (PUD) to General Business (C-2), based on the following findings: 1. If the comprehensive plan amendment is approved, the zoning will be in compliance with the comprehensive plan. 2. The buildings and site are arranged to accommodate the proposed use in regards to parking, access, and building placement. The proposed zoning classification is appropriate for the property because there are no topographic, environmental, or cultural limitations of the site. 3. The property is adjacent to and is accessible from 159th Street, which is designated as a Minor Collector in the 2040 Comprehensive Plan. The property can be adequately served with the accesses proposed. The property is served by city sewer and water. 4. The property is immediately adjacent to commercially-zoned property, and across 159th Street from residentially-zoned property. The proposed zoning classification will buffer noncompatible uses with the street between them, thus minimizing the impact on neighboring properties. The access is proposed on 159th Street which is classified as a Minor Collector road in the 2040 Comprehensive Plan. 159th Street is designed to accommodate and has the capacity for additional traffic. The proposed zoning will not have unreasonable negative impacts on the neighboring properties. 5. No floodplain areas are proposed to be impacted with the project. Resolution 2025-__ Page 2 ADOPTED by the City Council this 15th day of December, 2025. ______________________________ Tom Weidt, Mayor ATTEST: __________________________________ Michele Lindau, City Clerk RESOLUTION 2025-__ APPROVING A PRELIMINARY AND FINAL PLAT, SITE PLAN AND CONDITIONAL USE PERMIT FOR KWIK TRIP, INC. FOR A GAS STATION AND CONVENINCE STORE WITH ATTACHED CAR WASH ON THE PROPERTY LOCATED NORTH OF 159TH STREET NORTH AND EAST OF FOREST BOULEVARD NORTH WHEREAS, Kwik Trip, Inc. has requested approval of a site plan and conditional use permit for a gas station and convenience store with attached car wash on the property legally described as: See Attached WHEREAS, the Planning Commission has reviewed said preliminary plat, site plan, and conditional use permits at a duly called a public hearing on December 11, 2025, and recommends approval subject to the conditions listed in this resolution. NOW, THEREFORE, BE IT HEREBY RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUGO, MINNESOTA, that it should and hereby does approve the preliminary plat, site plan, and conditional use permit for Kwik Trip, Inc. with the following findings and conditions: 1. Approval is contingent upon City Council approval of a comprehensive plan amendment and rezoning. 2. All items on the Engineer’s memo and “red-line” detailed engineering comments that have been sent directly to the developer’s engineer dated December __, 2025 shall be met. 3. The development shall be consistent with the plans submitted on December __, 2025 and as amended by this resolution. 4. Prior to the installation of any signs, the developer shall obtain a sign permit. 5. The developer is responsible for obtaining all local, State, and Federal permits. Prior to subdivision and the issuance of a building permits: 6. All SAC and WAC (connection and trunk) fees per the fee schedule shall be paid. 7. Stormwater trunk fee per the fee schedule shall be paid. 8. The applicant shall provide an updated grading plan based on staff’s comments. Staff will continue to work with the applicant on a grading plan that generally lowers the site and makes it more consistent with the elevation of neighboring properties. Resolution 2025-__ Page 2 9. The applicant shall provide cut-sheets for the pole and wall mounted light fixtures and they will need to be reviewed and approved by staff. Shields shall be added to the lights to reduce glare. 10. 11. Cross access agreements shall be reviewed and approved by staff for all common elements. Prior to issuance of a Final Certificate of Occupancy: 12. All improvements for the plan shall be installed and constructed. 13. All required landscaping shall be fully installed. 14. Drainage and utility easements shall be dedicated to the City over the stormwater management facilities and wetlands 15. All roof top and ground mechanical equipment must be screened from view of adjacent properties. Staff shall review and approve the locations. All ground-level mechanical units shall be low profile and located to the side or rear of the building and shall be screened from view of adjacent properties. Staff shall perform an inspection when equipment is installed to ensure compliance with City code. ADOPTED by the City Council this 15th day of December, 2025. _______________________________ Tom Weidt, Mayor ATTEST: __________________________________ Michele Lindau, City Clerk ORDINANCE 2025-__ CITY OF HUGO AN ORDINANCE WITHIN THE CITY OF HUGO, MINNESOTA AMENDING CHAPTER 90 (ZONING ORDINANCE) OF THE CITY CODE TO CLASSIFY CERTAIN LANDS LOCATED NORTH OF 159TH STREET NORTH AND EAST OF FOREST BOULEVARD NORTH THE CITY OF HUGO ORDAINS: Section 1. Amendment of the City Code. Chapter 90 of the City Code of the City of Hugo, Minnesota, is hereby amended by changing the classification on the City of Hugo Zoning Map to General Business (C-2) with respect to the property legally described as follows: OUTLOT B, The Shores of Oneka Lake, Washington County, Minnesota. Section 2. Effective Date. This amendment shall take effect upon its passage. ADOPTED BY THE HUGO CITY COUNCIL ON DECEMBER 15, 2025 ______________________________ Tom Weidt, Mayor ATTEST: _____________________________ Michele Lindau, City Clerk 1 7 8 E 9 T H S T R E E T | S U I T E 2 0 0 | S A I N T P A U L , M N | 5 5 1 0 1 | 6 5 1 . 2 8 6 . 8 4 5 0 | W S B E N G . C O M December 8, 2025 Ms. Rachel Juba Community Development Director City of Hugo 14669 Fitzgerald Avenue North Hugo, MN 55038 Re: Final Site Plan Review, Preliminary and Final Plat Review Kwik Trip WSB Project No. 13857-000 Dear Ms. Juba: We have reviewed the final site plan submittal for the above-referenced project and in particular, the following plans related to this request: • Revised Preliminary Plans and Plat dated 12/04/2025, by Carlson Engineering • Stormwater Management Memo dated August 8, 2025, by Carlson Engineering • Traffic Impact Analysis dated August 2025, by Kimley Horn Based on the review of the revised plan documents, we offer the following comments related to this application: Site Grading 1. The applicant will need to apply for an MPCA NPDES permit due to the size of area disturbed. The City will need to receive a copy of this permit in advance of any work taking place. 2. Staff has provided comments related to the grading plan and modifications will be required prior to plans being approved for construction. Stormwater Management 3. As part of the Shores of Oneka Lake development, the planned stormwater management for this site was accommodated in the original design. We have confirmed the assumptions for the site at the time of initial design are in accordance with current plans. Water quality and rate control requirements are met through the existing stormwater ponds within the Shores of Oneka Lake development which are used for water reuse. 4. Drainage from the site will tie into the storm sewer stub within 159th Street that discharges to the Shores of Oneka stormwater pond. 5. Detailed redline comments have been provided to the applicants engineer related to storm sewer design and emergency overflow elevations. 6. No wetlands are present on the site. 7. Andy projects adjacent to MNDOT ROW will require a MNDOT drainage permit. Ms. Rachel Juba December 5, 2025 Page 2 Transportation/ROW 8. The plan proposal is for two access points along 159th Street. Staff have worked with the applicant on access location. Revisions have been made that have resulted in the current plan. The main full access point is located as far east of the roundabout at TH 61 and 159th Street. The other drive is shown as a right in/right right/out. This will require a minor extension of the 159th Street center median to prevent left-turning movement attempts. The applicant could also make this drive a right out only and modify the plan slightly. Both options are acceptable to staff. 9. The traffic impact analysis has been reviewed by WSB and MNDOT and the applicant has incorporated comments into the plan. It should be noted that the roundabout is expected to continue to operate at an acceptable level of service. As area traffic continues to grow over the next twenty years, the operational level of service for the northbound leg will decrease as expected. 10. A cross-access agreement for the easterly entrance will need to be prepared, reviewed, and approved by the City to accommodate future access for the parcel directly to the east of the proposed Kwik Trip. Sanitary Sewer Service 11. An existing 8” PVC sanitary sewer service to the property was installed as part of the Shores of Oneka Lake development and will be extended to provide service to the proposed building. Water Service 12. An existing 8” DIP watermain service to the property was installed as part of the Shores of Oneka Lake development and will be extended to provide service to the proposed building. 13. A fire hydrant is required to be added to provide adequate fire protection as requested by the fire chief. Thank you for the opportunity to provide comments on this project. Detailed, red-lined plan comments have been provided to the applicant ’s engineer. These comments will need to be addressed prior to approval of the construction plans. If you have any questions, please do not hesitate to contact me at 612-360-1278. Sincerely, WSB & Associates, Inc. Mark Erichson, PE City Engineer cc: Scott Anderson, Public Works Director (email only) Liz Finnegan, Senior Engineering Technician (email only) Max Gort, Associate Planner (email only) Ms. Rachel Juba December 5, 2025 Page 3 KWIK TRIP 1922 159TH STREET NORTH KWIK TRIP 1922 VICINITY MAP SITE SITE SITE C001 CO V E R S H E E T KWIK TRIP STORE #1922 BID SET - Submittal Rev1 DRAWING INDEX C001 TITLE SHEET C010 EXISTING CONDITIONS SURVEY C011 PRELIMINARY PLAT C020 DEMO PLAN C100 SITE KEYNOTE PLAN C180 SITE CIRCULATION PLAN C181 SITE DIMENSION PLAN C200 GRADE PLAN C300 STORM SEWER PLAN C301 STORM SEWER NOTES & DETAILS C400 UTILITY PLAN C401 UTILITY NOTES C500 SITE PLAN DETAILS C501 SITE PLAN DETAILS C502 SITE PLAN DETAILS C600 EROSION CONTROL PLAN C601 EROSION CONTROL NOTES C602 EROSION CONTROL DETAILS C603 EROSION CONTROL DETAILS C700 LANDSCAPE PLAN C701 LANDSCAPE PLAN C702 LANDSCAPE PLAN C800 PHOTOMETRIC LIGHTING PLAN C801 PHOTOMETRIC RENDERING PLANS SITE LOCATION MAP AERIAL LOCATION MAP CITY OF HUGO WASHINGTON COUNTY, MINNESOTA HU G O , M I N N E S O T A WI T H 1 - B A Y C A R W A S H CO N V E N I E N C E S T O R E # 1 9 2 2 FAX (608) 781-8960 PH. (608) 781-8988 LA CROSSE, WI 54602-2107 1626 OAK STREET P.O. BOX 2107 KWIK TRIP, Inc. ADB 11312-00 2025-08-08 GRAPHIC DRAWN BY SCALE PROJ. NO. DATE SHEET DESCRIPTIONDATE# Name: Signature: Date:08/08/25 License #: Aaron D. Briski, P.E. I hereby certify that this plan, specification or report was prepared by me or under my direct supervision and that I am a duly Licensed Professional Engineer under the laws of the State of Minnesota. 57811 3890 PHEASANT RIDGE DRIVE NE, SUITE 100, BLAINE, MN 55449 TEL 763.489.7900 \ FAX 763.489.7959 CARLSON-ENGINEERING.COM U. S . H I G H W A Y 6 1 & 1 5 9 T H S T R E E T N Add Trail Per City Comment10/07/251 Bid Set10/13/252 Revise Entrance Per City 12/04/253OWNER KWIK TRIP, INC NATE BYOM 1626 OAK STREET LA CROSSE, WI 54602 PHONE: 608-791-7448 EMAIL: nbyom@kwiktrip.com CIVIL ENGINEER CARLSON ENGINEERING, LLC. AARON BRISKI 3890 PHEASANT RIDGE DR NE, #100 BLAINE, MN 55449 PHONE: 763-489-7940 EMAIL: abriski@carlson-engineering.com SITE DESIGNER CARLSON ENGINEERING, LLC. AARON BRISKI 3890 PHEASANT RIDGE DR NE, #100 BLAINE, MN 55449 PHONE: 763-489-7940 EMAIL: abriski@carlson-engineering.com SURVEYOR CARLSON ENGINEERING, LLC. THOMAS BALLUFF 3890 PHEASANT RIDGE DR NE, #100 BLAINE, MN 55449 PHONE: 763-489-7916 EMAIL: tballuff@carlsonmccain.com 159TH ST N G O O D V I E W FO R E S T B L V D N ( U . S . H I G H W A Y 6 1 ) A V E N GOO D V I E W T R N FO X H I L L A V E N 159TH ST N 159TH STREET NORTH FO R E S T B O U L E V A R D N O R T H (U . S . H I G H W A Y N O . 6 1 ) 159TH S T . N . G O O D V I E W A V E . P A R C E L 2 P A R C E L 1 OWNER: OWNER: OW N E R : OWNER: OWNER: N . LEGEND WI T H 1 - B A Y D E T A C H E D C A R W A S H CO N V E N I E N C E S T O R E # 1 9 2 2 FAX (608) 781-8960 PH. (608) 781-8988 LA CROSSE, WI 54602-2107 1626 OAK STREET P.O. BOX 2107 KWIK TRIP, Inc. NPC/NJS 11312 2025-08-08 GRAPHIC DRAWN BY SCALE PROJ. NO. DATE SHEET DESCRIPTIONDATE# Name: Signature: Date:License #: I hereby certify that this survey, plan or report was prepared by me or under my direct supervision and that I am a duly licensed land surveyor under the laws of the State of Minnesota 40361 C010 Thomas R. Balluff EX I S T I N G C O N D I T I O N S S U R V E Y HU G O , M I N N E S O T A 08/08/25 U. S . H I G H W A Y 6 1 & 1 5 9 T H S T R E E T N 3890 PHEASANT RIDGE DRIVE NE, SUITE 100, BLAINE, MN 55449 TEL 763.489.7900 \ FAX 763.489.7959 CARLSON-ENGINEERING.COM P A R C E L 2 P A R C E L 1 OWNER: OW N E R : OWNER: OWNER: OW N E R : 159TH STREET NORTH LEGEND WI T H 1 - B A Y D E T A C H E D C A R W A S H CO N V E N I E N C E S T O R E # 1 9 2 2 FAX (608) 781-8960 PH. (608) 781-8988 LA CROSSE, WI 54602-2107 1626 OAK STREET P.O. BOX 2107 KWIK TRIP, Inc. NPC/NJS 11312 2025-08-08 GRAPHIC DRAWN BY SCALE PROJ. NO. DATE SHEET DESCRIPTIONDATE# Name: Signature: Date:License #: I hereby certify that this survey, plan or report was prepared by me or under my direct supervision and that I am a duly licensed land surveyor under the laws of the State of Minnesota 40361 C011 Thomas R. Balluff PR E L I M I N A R Y P L A T HU G O , M I N N E S O T A 08/08/25 U. S . H I G H W A Y 6 1 & 1 5 9 T H S T R E E T N 3890 PHEASANT RIDGE DRIVE NE, SUITE 100, BLAINE, MN 55449 TEL 763.489.7900 \ FAX 763.489.7959 CARLSON-ENGINEERING.COM SITE DATA A V E N U E N G O O D V I E W 159TH STREET N FO R E S T B O U L E V A R D N (U . S . H I G H W A Y N O . 6 1 ) C020 DE M O P L A N HU G O , M I N N E S O T A WI T H 1 - B A Y C A R W A S H CO N V E N I E N C E S T O R E # 1 9 2 2 FAX (608) 781-8960 PH. (608) 781-8988 LA CROSSE, WI 54602-2107 1626 OAK STREET P.O. BOX 2107 KWIK TRIP, Inc. ADB 11312-00 2025-08-08 GRAPHIC DRAWN BY SCALE PROJ. NO. DATE SHEET DESCRIPTIONDATE# Name: Signature: Date:08/08/25 License #: Aaron D. Briski, P.E. I hereby certify that this plan, specification or report was prepared by me or under my direct supervision and that I am a duly Licensed Professional Engineer under the laws of the State of Minnesota. 57811 3890 PHEASANT RIDGE DRIVE NE, SUITE 100, BLAINE, MN 55449 TEL 763.489.7900 \ FAX 763.489.7959 CARLSON-ENGINEERING.COM U. S . H I G H W A Y 6 1 & 1 5 9 T H S T R E E T N Add Trail Per City Comment10/07/251 Bid Set10/13/252 Revise Entrance Per City 12/04/253 Know what's below.before you dig.Call R NO PA R K I N G LO A D I N G ZO N E 15' PERIMETER POTENTIAL OVER DIG CA R WA S H CA R WA S H 159TH STREET N FO R E S T B O U L E V A R D N (U . S . H I G H W A Y N O . 6 1 ) A V E N U E N G O O D V I E W Know what's below.before you dig.Call R C100 SI T E K E Y N O T E P L A N HU G O , M I N N E S O T A WI T H 1 - B A Y C A R W A S H CO N V E N I E N C E S T O R E # 1 9 2 2 FAX (608) 781-8960 PH. (608) 781-8988 LA CROSSE, WI 54602-2107 1626 OAK STREET P.O. BOX 2107 KWIK TRIP, Inc. ADB 11312-00 2025-08-08 GRAPHIC DRAWN BY SCALE PROJ. NO. DATE SHEET DESCRIPTIONDATE# Name: Signature: Date:08/08/25 License #: Aaron D. Briski, P.E. I hereby certify that this plan, specification or report was prepared by me or under my direct supervision and that I am a duly Licensed Professional Engineer under the laws of the State of Minnesota. 57811 3890 PHEASANT RIDGE DRIVE NE, SUITE 100, BLAINE, MN 55449 TEL 763.489.7900 \ FAX 763.489.7959 CARLSON-ENGINEERING.COM U. S . H I G H W A Y 6 1 & 1 5 9 T H S T R E E T N Add Trail Per City Comment10/07/251 Bid Set10/13/252 Revise Entrance Per City 12/04/253 NO PA R K I N G LO A D I N G ZO N E 15' PERIMETER POTENTIAL OVER DIG CA R WA S H CA R WA S H 159TH STREET N NO PA R K I N G LO A D I N G ZO N E 15' PERIMETER POTENTIAL OVER DIG CA R WA S H CA R WA S H 159TH STREET N Know what's below.before you dig.Call R C180 SI T E C I R C U L A T I O N P L A N HU G O , M I N N E S O T A WI T H 1 - B A Y C A R W A S H CO N V E N I E N C E S T O R E # 1 9 2 2 FAX (608) 781-8960 PH. (608) 781-8988 LA CROSSE, WI 54602-2107 1626 OAK STREET P.O. BOX 2107 KWIK TRIP, Inc. ADB 11312-00 2025-08-08 GRAPHIC DRAWN BY SCALE PROJ. NO. DATE SHEET DESCRIPTIONDATE# Name: Signature: Date:08/08/25 License #: Aaron D. Briski, P.E. I hereby certify that this plan, specification or report was prepared by me or under my direct supervision and that I am a duly Licensed Professional Engineer under the laws of the State of Minnesota. 57811 3890 PHEASANT RIDGE DRIVE NE, SUITE 100, BLAINE, MN 55449 TEL 763.489.7900 \ FAX 763.489.7959 CARLSON-ENGINEERING.COM U. S . H I G H W A Y 6 1 & 1 5 9 T H S T R E E T N Add Trail Per City Comment10/07/251 Bid Set10/13/252 Revise Entrance Per City 12/04/253 159TH STREET N FO R E S T B O U L E V A R D N (U . S . H I G H W A Y N O . 6 1 ) A V E N U E N G O O D V I E W NO PA R K I N G LO A D I N G ZO N E 15' PERIMETER POTENTIAL OVER DIG CA R WA S H CA R WA S H Know what's below.before you dig.Call R C181 PR E L I M I N A R Y S I T E DI M E N S I O N P L A N HU G O , M I N N E S O T A WI T H 1 - B A Y C A R W A S H CO N V E N I E N C E S T O R E # 1 9 2 2 FAX (608) 781-8960 PH. (608) 781-8988 LA CROSSE, WI 54602-2107 1626 OAK STREET P.O. BOX 2107 KWIK TRIP, Inc. ADB 11312-00 2025-08-08 GRAPHIC DRAWN BY SCALE PROJ. NO. DATE SHEET DESCRIPTIONDATE# Name: Signature: Date:08/08/25 License #: Aaron D. Briski, P.E. I hereby certify that this plan, specification or report was prepared by me or under my direct supervision and that I am a duly Licensed Professional Engineer under the laws of the State of Minnesota. 57811 3890 PHEASANT RIDGE DRIVE NE, SUITE 100, BLAINE, MN 55449 TEL 763.489.7900 \ FAX 763.489.7959 CARLSON-ENGINEERING.COM U. S . H I G H W A Y 6 1 & 1 5 9 T H S T R E E T N Add Trail Per City Comment10/07/251 Bid Set10/13/252 Revise Entrance Per City 12/04/253 159TH STREET N FO R E S T B O U L E V A R D N (U . S . H I G H W A Y N O . 6 1 ) A V E N U E N G O O D V I E W NO PA R K I N G LO A D I N G ZO N E 15' PERIMETER POTENTIAL OVER DIG CA R WA S H CA R WA S H Know what's below.before you dig.Call R C200 GR A D E P L A N HU G O , M I N N E S O T A WI T H 1 - B A Y C A R W A S H CO N V E N I E N C E S T O R E # 1 9 2 2 FAX (608) 781-8960 PH. (608) 781-8988 LA CROSSE, WI 54602-2107 1626 OAK STREET P.O. BOX 2107 KWIK TRIP, Inc. ADB 11312-00 2025-08-08 GRAPHIC DRAWN BY SCALE PROJ. NO. DATE SHEET DESCRIPTIONDATE# Name: Signature: Date:08/08/25 License #: Aaron D. Briski, P.E. I hereby certify that this plan, specification or report was prepared by me or under my direct supervision and that I am a duly Licensed Professional Engineer under the laws of the State of Minnesota. 57811 3890 PHEASANT RIDGE DRIVE NE, SUITE 100, BLAINE, MN 55449 TEL 763.489.7900 \ FAX 763.489.7959 CARLSON-ENGINEERING.COM U. S . H I G H W A Y 6 1 & 1 5 9 T H S T R E E T N Add Trail Per City Comment10/07/251 Bid Set10/13/252 Revise Entrance Per City 12/04/253 159TH STREET N FO R E S T B O U L E V A R D N (U . S . H I G H W A Y N O . 6 1 ) A V E N U E N G O O D V I E W NO PA R K I N G LO A D I N G ZO N E 15' PERIMETER POTENTIAL OVER DIG CA R WA S H CA R WA S H Know what's below.before you dig.Call R C300 ST O R M S E W E R P L A N HU G O , M I N N E S O T A WI T H 1 - B A Y C A R W A S H CO N V E N I E N C E S T O R E # 1 9 2 2 FAX (608) 781-8960 PH. (608) 781-8988 LA CROSSE, WI 54602-2107 1626 OAK STREET P.O. BOX 2107 KWIK TRIP, Inc. ADB 11312-00 2025-08-08 GRAPHIC DRAWN BY SCALE PROJ. NO. DATE SHEET DESCRIPTIONDATE# Name: Signature: Date:08/08/25 License #: Aaron D. Briski, P.E. I hereby certify that this plan, specification or report was prepared by me or under my direct supervision and that I am a duly Licensed Professional Engineer under the laws of the State of Minnesota. 57811 3890 PHEASANT RIDGE DRIVE NE, SUITE 100, BLAINE, MN 55449 TEL 763.489.7900 \ FAX 763.489.7959 CARLSON-ENGINEERING.COM U. S . H I G H W A Y 6 1 & 1 5 9 T H S T R E E T N Add Trail Per City Comment10/07/251 Bid Set10/13/252 Revise Entrance Per City 12/04/253 C301 ST O R M S E W E R NO T E S & D E T A I L S 6.50" 25.00" 20.00" 24.00" 9.00" Ø22.00" 27" 14.18" R9.00" 14.18" R12.00" R10.00" Ø18.00" 1" PVC ANTI-SIPHON PIPE ADAPTER REMOVABLE WATERTIGHT ACCESS PORT, 6" OPENING BMP, INC. 53 MT. ARCHER ROAD, LYME, CT. 06371 (800) 504-8008 FAX: (860)434-3195 DESCRIPTION SCALE DRAWING NUMBER DATE 18R SNOUT OIL & DEBRIS STOP 09/06/99 NONE 18R FRONT SIDE PLAN U.S. PATENT #6126817ADDITONAL PATENTS PENDING DESIGNED TO FIT 48"-60" DIAM. STRUCTURES RECOMMENDED SUMP DEPTH 2.5 TO 3X OUTLET PIPE I.D. HU G O , M I N N E S O T A WI T H 1 - B A Y C A R W A S H CO N V E N I E N C E S T O R E # 1 9 2 2 FAX (608) 781-8960 PH. (608) 781-8988 LA CROSSE, WI 54602-2107 1626 OAK STREET P.O. BOX 2107 KWIK TRIP, Inc. ADB 11312-00 2025-08-08 GRAPHIC DRAWN BY SCALE PROJ. NO. DATE SHEET DESCRIPTIONDATE# Name: Signature: Date:08/08/25 License #: Aaron D. Briski, P.E. I hereby certify that this plan, specification or report was prepared by me or under my direct supervision and that I am a duly Licensed Professional Engineer under the laws of the State of Minnesota. 57811 3890 PHEASANT RIDGE DRIVE NE, SUITE 100, BLAINE, MN 55449 TEL 763.489.7900 \ FAX 763.489.7959 CARLSON-ENGINEERING.COM U. S . H I G H W A Y 6 1 & 1 5 9 T H S T R E E T N Add Trail Per City Comment10/07/251 Bid Set10/13/252 Revise Entrance Per City 12/04/253 159TH STREET N FO R E S T B O U L E V A R D N (U . S . H I G H W A Y N O . 6 1 ) A V E N U E N G O O D V I E W NO PA R K I N G LO A D I N G ZO N E 15' PERIMETER POTENTIAL OVER DIG CA R WA S H CA R WA S H Know what's below.before you dig.Call R C400 UT I L I T Y P L A N HU G O , M I N N E S O T A WI T H 1 - B A Y C A R W A S H CO N V E N I E N C E S T O R E # 1 9 2 2 FAX (608) 781-8960 PH. (608) 781-8988 LA CROSSE, WI 54602-2107 1626 OAK STREET P.O. BOX 2107 KWIK TRIP, Inc. ADB 11312-00 2025-08-08 GRAPHIC DRAWN BY SCALE PROJ. NO. DATE SHEET DESCRIPTIONDATE# Name: Signature: Date:08/08/25 License #: Aaron D. Briski, P.E. I hereby certify that this plan, specification or report was prepared by me or under my direct supervision and that I am a duly Licensed Professional Engineer under the laws of the State of Minnesota. 57811 3890 PHEASANT RIDGE DRIVE NE, SUITE 100, BLAINE, MN 55449 TEL 763.489.7900 \ FAX 763.489.7959 CARLSON-ENGINEERING.COM U. S . H I G H W A Y 6 1 & 1 5 9 T H S T R E E T N Add Trail Per City Comment10/07/251 Bid Set10/13/252 Revise Entrance Per City 12/04/253 C401 UT I L I T Y N O T E S “” HU G O , M I N N E S O T A WI T H 1 - B A Y C A R W A S H CO N V E N I E N C E S T O R E # 1 9 2 2 FAX (608) 781-8960 PH. (608) 781-8988 LA CROSSE, WI 54602-2107 1626 OAK STREET P.O. BOX 2107 KWIK TRIP, Inc. ADB 11312-00 2025-08-08 GRAPHIC DRAWN BY SCALE PROJ. NO. DATE SHEET DESCRIPTIONDATE# Name: Signature: Date:08/08/25 License #: Aaron D. Briski, P.E. I hereby certify that this plan, specification or report was prepared by me or under my direct supervision and that I am a duly Licensed Professional Engineer under the laws of the State of Minnesota. 57811 3890 PHEASANT RIDGE DRIVE NE, SUITE 100, BLAINE, MN 55449 TEL 763.489.7900 \ FAX 763.489.7959 CARLSON-ENGINEERING.COM U. S . H I G H W A Y 6 1 & 1 5 9 T H S T R E E T N Add Trail Per City Comment10/07/251 Bid Set10/13/252 Revise Entrance Per City 12/04/253 C500 DE T A I L S 6" 6" MIN. CONCRETE SLAB-ON-GRADE WITH #3 REBAR COMPACTED AGGREGATE BASE COMPACTED SUB-GRADE GEOTEXTILE FABRIC (TYPE V) AS DETERMINED BY GEOTECHNICAL ENGINEER (I.E. OVER TANKS & AT ENTRANCES) HEAVY DUTY INCREASE TO 8" THICK (AND MIN. 8" THICK AGG. BASE) W/ #4 REBAR SPACED 36" O.C. AS NOTED ON PLANS NOTE: PAVEMENT SECTION TO BE VERIFIED W/ GEOTECHNICAL REPORT. SPACED 36" O.C. SAND SUBBASE & DRAINTILE AS DETERMINED BY GEOTECHNICAL ENGINEER 1'-0" DIA 5' - 0 " 8" 1' - 6 " OR PAVEMENT CONCRETE FOOTING BLUE HDPE BOLLARD COVER FINISH GRADE VAN ACCESSIBLE STEEL BOLLARD ADA ACCESSIBLE SIGNAGE- ADHESIVE STICKER, WHITE LETTERS WITH BLUE BACKGROUND, ADHERE TO HDPE BOLLARD COVER DIA. VAN ACCESSIBLE BO T T O M O F S I G N DELIVERY VEHICLES UNLOADING IN FRONT OF ACCESSIBLE SPACES ARE IN VIOLATION DELIVERY VEHICLES UNLOADING IN FRONT OF ACCESSIBLE SPACES ARE IN VIOLATION ADD STORE PHONE # TO BOLLARD (MUST BE VISABLE) STORE # XXX-XXXX VEHICLE ID REQUIRED UP TO $200 FINE FOR VIOLATION VEHICLE ID REQUIRED UP TO $200 FINE FOR VIOLATION NO PARKING HU G O , M I N N E S O T A WI T H 1 - B A Y C A R W A S H CO N V E N I E N C E S T O R E # 1 9 2 2 FAX (608) 781-8960 PH. (608) 781-8988 LA CROSSE, WI 54602-2107 1626 OAK STREET P.O. BOX 2107 KWIK TRIP, Inc. ADB 11312-00 2025-08-08 GRAPHIC DRAWN BY SCALE PROJ. NO. DATE SHEET DESCRIPTIONDATE# Name: Signature: Date:08/08/25 License #: Aaron D. Briski, P.E. I hereby certify that this plan, specification or report was prepared by me or under my direct supervision and that I am a duly Licensed Professional Engineer under the laws of the State of Minnesota. 57811 3890 PHEASANT RIDGE DRIVE NE, SUITE 100, BLAINE, MN 55449 TEL 763.489.7900 \ FAX 763.489.7959 CARLSON-ENGINEERING.COM U. S . H I G H W A Y 6 1 & 1 5 9 T H S T R E E T N Add Trail Per City Comment10/07/251 Bid Set10/13/252 Revise Entrance Per City 12/04/253 C501 DE T A I L S HU G O , M I N N E S O T A WI T H 1 - B A Y C A R W A S H CO N V E N I E N C E S T O R E # 1 9 2 2 FAX (608) 781-8960 PH. (608) 781-8988 LA CROSSE, WI 54602-2107 1626 OAK STREET P.O. BOX 2107 KWIK TRIP, Inc. ADB 11312-00 2025-08-08 GRAPHIC DRAWN BY SCALE PROJ. NO. DATE SHEET DESCRIPTIONDATE# Name: Signature: Date:08/08/25 License #: Aaron D. Briski, P.E. I hereby certify that this plan, specification or report was prepared by me or under my direct supervision and that I am a duly Licensed Professional Engineer under the laws of the State of Minnesota. 57811 3890 PHEASANT RIDGE DRIVE NE, SUITE 100, BLAINE, MN 55449 TEL 763.489.7900 \ FAX 763.489.7959 CARLSON-ENGINEERING.COM U. S . H I G H W A Y 6 1 & 1 5 9 T H S T R E E T N Add Trail Per City Comment10/07/251 Bid Set10/13/252 Revise Entrance Per City 12/04/253 1' - 6 716 " 4 516" 1'-6 716" 3' - 0 1516 " 1'-6 716" 3 116" 11316" 112" C502 DE T A I L S HU G O , M I N N E S O T A WI T H 1 - B A Y C A R W A S H CO N V E N I E N C E S T O R E # 1 9 2 2 FAX (608) 781-8960 PH. (608) 781-8988 LA CROSSE, WI 54602-2107 1626 OAK STREET P.O. BOX 2107 KWIK TRIP, Inc. ADB 11312-00 2025-08-08 GRAPHIC DRAWN BY SCALE PROJ. NO. DATE SHEET DESCRIPTIONDATE# Name: Signature: Date:08/08/25 License #: Aaron D. Briski, P.E. I hereby certify that this plan, specification or report was prepared by me or under my direct supervision and that I am a duly Licensed Professional Engineer under the laws of the State of Minnesota. 57811 3890 PHEASANT RIDGE DRIVE NE, SUITE 100, BLAINE, MN 55449 TEL 763.489.7900 \ FAX 763.489.7959 CARLSON-ENGINEERING.COM U. S . H I G H W A Y 6 1 & 1 5 9 T H S T R E E T N Add Trail Per City Comment10/07/251 Bid Set10/13/252 Revise Entrance Per City 12/04/253 159TH STREET N FO R E S T B O U L E V A R D N (U . S . H I G H W A Y N O . 6 1 ) A V E N U E N G O O D V I E W NO PA R K I N G LO A D I N G ZO N E 15' PERIMETER POTENTIAL OVER DIG CA R WA S H CA R WA S H Know what's below.before you dig.Call R C600 ER O S I O N C O N T R O L P L A N HU G O , M I N N E S O T A WI T H 1 - B A Y C A R W A S H CO N V E N I E N C E S T O R E # 1 9 2 2 FAX (608) 781-8960 PH. (608) 781-8988 LA CROSSE, WI 54602-2107 1626 OAK STREET P.O. BOX 2107 KWIK TRIP, Inc. ADB 11312-00 2025-08-08 GRAPHIC DRAWN BY SCALE PROJ. NO. DATE SHEET DESCRIPTIONDATE# Name: Signature: Date:08/08/25 License #: Aaron D. Briski, P.E. I hereby certify that this plan, specification or report was prepared by me or under my direct supervision and that I am a duly Licensed Professional Engineer under the laws of the State of Minnesota. 57811 3890 PHEASANT RIDGE DRIVE NE, SUITE 100, BLAINE, MN 55449 TEL 763.489.7900 \ FAX 763.489.7959 CARLSON-ENGINEERING.COM U. S . H I G H W A Y 6 1 & 1 5 9 T H S T R E E T N Add Trail Per City Comment10/07/251 Bid Set10/13/252 Revise Entrance Per City 12/04/253 C601 ER O S I O N C O N T R O L N O T E S I, Aaron Briski, hereby certify thatI have completed designer SWPP-Erosion and Stormwater ManagementCertification ProgramMy certification expires May 2027 SWPPP DESIGN CERTIFICATION I hereby certify that I have completed Installer SWPP- Erosion andStormwater ManagementCertification Program signedexpiration SWPPP INSTALLER CERTIFICATION I hereby certify that I have completed Inspector SWPP- Erosion andStormwater ManagementCertification Program signedexpiration SWPPP INSPECTOR CERTIFICATION HU G O , M I N N E S O T A WI T H 1 - B A Y C A R W A S H CO N V E N I E N C E S T O R E # 1 9 2 2 FAX (608) 781-8960 PH. (608) 781-8988 LA CROSSE, WI 54602-2107 1626 OAK STREET P.O. BOX 2107 KWIK TRIP, Inc. ADB 11312-00 2025-08-08 GRAPHIC DRAWN BY SCALE PROJ. NO. DATE SHEET DESCRIPTIONDATE# Name: Signature: Date:08/08/25 License #: Aaron D. Briski, P.E. I hereby certify that this plan, specification or report was prepared by me or under my direct supervision and that I am a duly Licensed Professional Engineer under the laws of the State of Minnesota. 57811 3890 PHEASANT RIDGE DRIVE NE, SUITE 100, BLAINE, MN 55449 TEL 763.489.7900 \ FAX 763.489.7959 CARLSON-ENGINEERING.COM U. S . H I G H W A Y 6 1 & 1 5 9 T H S T R E E T N Add Trail Per City Comment10/07/251 Bid Set10/13/252 Revise Entrance Per City 12/04/253 C602 ER O S I O N C O N T R O L D E T A I L S HU G O , M I N N E S O T A WI T H 1 - B A Y C A R W A S H CO N V E N I E N C E S T O R E # 1 9 2 2 FAX (608) 781-8960 PH. (608) 781-8988 LA CROSSE, WI 54602-2107 1626 OAK STREET P.O. BOX 2107 KWIK TRIP, Inc. ADB 11312-00 2025-08-08 GRAPHIC DRAWN BY SCALE PROJ. NO. DATE SHEET DESCRIPTIONDATE# Name: Signature: Date:08/08/25 License #: Aaron D. Briski, P.E. I hereby certify that this plan, specification or report was prepared by me or under my direct supervision and that I am a duly Licensed Professional Engineer under the laws of the State of Minnesota. 57811 3890 PHEASANT RIDGE DRIVE NE, SUITE 100, BLAINE, MN 55449 TEL 763.489.7900 \ FAX 763.489.7959 CARLSON-ENGINEERING.COM U. S . H I G H W A Y 6 1 & 1 5 9 T H S T R E E T N Add Trail Per City Comment10/07/251 Bid Set10/13/252 Revise Entrance Per City 12/04/253 C603 ER O S I O N C O N T R O L D E T A I L S HU G O , M I N N E S O T A WI T H 1 - B A Y C A R W A S H CO N V E N I E N C E S T O R E # 1 9 2 2 FAX (608) 781-8960 PH. (608) 781-8988 LA CROSSE, WI 54602-2107 1626 OAK STREET P.O. BOX 2107 KWIK TRIP, Inc. ADB 11312-00 2025-08-08 GRAPHIC DRAWN BY SCALE PROJ. NO. DATE SHEET DESCRIPTIONDATE# Name: Signature: Date:08/08/25 License #: Aaron D. Briski, P.E. I hereby certify that this plan, specification or report was prepared by me or under my direct supervision and that I am a duly Licensed Professional Engineer under the laws of the State of Minnesota. 57811 3890 PHEASANT RIDGE DRIVE NE, SUITE 100, BLAINE, MN 55449 TEL 763.489.7900 \ FAX 763.489.7959 CARLSON-ENGINEERING.COM U. S . H I G H W A Y 6 1 & 1 5 9 T H S T R E E T N Add Trail Per City Comment10/07/251 Bid Set10/13/252 Revise Entrance Per City 12/04/253 159TH STREET N FO R E S T B O U L E V A R D N (U . S . H I G H W A Y N O . 6 1 ) A V E N U E N G O O D V I E W NO PA R K I N G LO A D I N G ZO N E 15' PERIMETER POTENTIAL OVER DIG CA R WA S H CA R WA S H 3 SB 3 BL 3 BF 5 WP 1 JL 2 WO 1 WO 1 WO 3 RM 3 CA 3 FM 1 JL 5 WO Know what's below.before you dig.Call R C700 LA N D S C A P E P L A N HU G O , M I N N E S O T A WI T H 1 - B A Y C A R W A S H CO N V E N I E N C E S T O R E # 1 9 2 2 FAX (608) 781-8960 PH. (608) 781-8988 LA CROSSE, WI 54602-2107 1626 OAK STREET P.O. BOX 2107 KWIK TRIP, Inc. 11312-00 2025-08-08 GRAPHIC DRAWN BY SCALE PROJ. NO. DATE SHEET DESCRIPTIONDATE# Name: Signature: Date:License #: Ryan J. Ruttger, RLA I hereby certify that this plan, specification or report was prepared by me or under my direct supervision and that I am a duly Licensed Landscape Architect under the laws of the State of Minnesota. 56346 RJR 08/08/25 3890 PHEASANT RIDGE DRIVE NE, SUITE 100, BLAINE, MN 55449 TEL 763.489.7900 \ FAX 763.489.7959 CARLSON-ENGINEERING.COM U. S . H I G H W A Y 6 1 & 1 5 9 T H S T R E E T N Add Trail Per City Comment10/07/251 Bid Set10/13/252 Revise Entrance Per City 12/04/253 6 ARB 3 KFG 4 DBH 4 JSG 4 MKL 5 NBS 4 MKL 3 KFG 4 DBH 4 JSG 1 CWH 3 VBC 3 ARB 3 VBC 1 CWH 3 DBH 6 JSG 7 JSG 6 DBH 4 DBH 3 KFG 4 JSG 4 DBH 3 KFG 2 JSG 5 SPG 7 RTD 7 BCB 7 RTD 10 RTD 20 KFG 8 DBH 16 SPG HU G O , M I N N E S O T A WI T H 1 - B A Y C A R W A S H CO N V E N I E N C E S T O R E # 1 9 2 2 FAX (608) 781-8960 PH. (608) 781-8988 LA CROSSE, WI 54602-2107 1626 OAK STREET P.O. BOX 2107 KWIK TRIP, Inc. 11312-00 2025-08-08 GRAPHIC DRAWN BY SCALE PROJ. NO. DATE SHEET DESCRIPTIONDATE# Name: Signature: Date:License #: Ryan J. Ruttger, RLA I hereby certify that this plan, specification or report was prepared by me or under my direct supervision and that I am a duly Licensed Landscape Architect under the laws of the State of Minnesota. 56346 RJR 08/08/25 3890 PHEASANT RIDGE DRIVE NE, SUITE 100, BLAINE, MN 55449 TEL 763.489.7900 \ FAX 763.489.7959 CARLSON-ENGINEERING.COM U. S . H I G H W A Y 6 1 & 1 5 9 T H S T R E E T N Add Trail Per City Comment10/07/251 Bid Set10/13/252 Revise Entrance Per City 12/04/253 C701 LA N D S C A P E P L A N PLAN TREE WRAP BACKFILL MIX PAINTED FLUORESCENT ORANGE WHITE FLAGGING (TYP.) DOUBLE STRAND 12 GAUGE WIRE 8" 2-PLY NYLON STRAPS 8' STEEL TEE POST- 4 INCHES HARDWOOD MULCH FROM TOP 1/3 OF THE BALL REMOVE BURLAP & ROPE UNDISTURBED SUBSOIL 4 INCH DEEP SAUCER NOTE: SEE PLANTING NOTES FOR THE TYPE OF MULCH MATERIAL TO USE. 12" 6" 2' ( M I N . ) 6" 6"3 REQUIRED AT 120 EXISTING GRADE GUY WIRE WITH WEBBING FLAGGING- ONE PER WIRE PLANTING SOIL MIXTURE (SEE SPEC.) MINIMUM 1/2 WIDTH OF ROOT BALL 4"-6" SHREDDED BARK MULCH UNDISTURBED OR STABILIZED SUBSOIL NOTE: GUY ASSEMBLY OPTIONAL BUT CONTRACTOR ASSUMES FULL RESPONSIBILITY FOR MAINTAINING TREE IN A PLUMB POSITION FOR THE DURATION OF THE GUARANTEE PERIOD GUY ASSEMBLY- 16" POLYPROPYLENE OR POLYETHYLENE (40 MIL) 1-1/2" WIDE STRAP (TYP) DOUBLE STRAND 10 GA. WIRE, 2-7" ROLLED STEEL POSTS (MnDOT 3401) @ 180° O.C. (SEE STAKING DIAGRAM) COORDINATE STAKING TO INSURE UNIFORM ORIENTATION OF GUY LINES AND STAKES 2. TRIM OUT DEAD WOOD AND WEAK AND/OR DEFORMED TWIGS. DO NOT CUT A LEADER. DO NOT PAINT CUTS. 4. PLACE PLANT IN PLANTING HOLE WITH BURLAP AND WIRE BASKET, (IF USED), INTACT. BACKFILL WITHIN APPROXIMATELY 12" OF THE TOP OF ROOTBALL, WATER PLANT. REMOVE TOP 1/3 OF THE BASKET OR THE TOP TWO HORIZONTAL RINGS, WHICHEVER IS GREATER. REMOVE ALL BURLAP AND NAILS FROM TOP 1/3 OF THE BALL. REMOVE ALL TWINE. 3. SET PLANT ON UNDISTURBED NATIVE SOIL OR THOROUGHLY COMPACTED BACKFILL SOIL. INSTALL PLANT SO THE ROOT FLARE IS AT OR UP TO 2" ABOVE THE FINISHED GRADE. 6. WATER TO SETTLE PLANTS AND FILL VOIDS. 5. PLUMB AND BACKFILL WITH BACKFILL SOIL. 7. WATER WITHIN TWO HOURS OF INSTALLATION. WATERING MUST BE SUFFICIENT TO THOROUGHLY SATURATE ROOT BALL AND PLANTING HOLE. 8. PLACE MULCH WITHIN 48 HOURS OF THE SECOND WATERING UNLESS SOIL MOISTURE IS EXCESSIVE. 1. SCARIFY BOTTOM AND SIDES OF HOLE PRIOR TO PLANTING 2' ( M I N . ) 6"12" UNDISTURBED SUBSOIL ( SEE LANDSCAPE NOTES FOR TYPE OF MULCH ) REMOVE BURLAP & ROPE FROM TOP 1/3 OF BALL IF SHRUB IS B & B, THEN BACKFILL MIX 4 INCHES MULCH SYMBOL CODE QTY BOTANICAL NAME COMMON NAME SIZE CONTAINER TREES RM 3 Acer rubrum `Northwood`Northwood Red Maple 2.5" Cal. B&B FM 3 Acer x freemanii `Sienna`Sienna Glen Maple 2.5" Cal. B&B WO 9 Quercus bicolor Transplant Existing Boulevard Tree Swamp White Oak 2.5" Cal. B&B BL 3 Tilia americana `Boulevard`Boulevard Linden 2.5" Cal. B&B CONIFEROUS TREES BF 3 Abies balsamea Balsam Fir 6` Ht.B&B WP 5 Pinus strobus White Pine 6` Ht.B&B ORNAMENTAL TREES SB 3 Amelanchier x grandiflora `Autumn Brilliance` Clump Form, 1.5" Cal Equivalent Autumn Brilliance Serviceberry 7` Ht. B&B CA 3 Malus x `Prairifire`Prairifire Crabapple 1.5" Cal. B&B JL 2 Syringa reticulata `Ivory Silk` White Flowers Ivory Silk Japanese Tree Lilac 1.5" Cal. B&B SHRUBS BCB 7 Aronia melanocarpa `Autumn Magic` Autumn Magic Black Chokeberry #5 Cont. RTD 24 Cornus sericea `Alleman`s Compact`Dwarf Red Twig Dogwood #5 Cont. DBH 33 Diervilla lonicera Dwarf Bush Honeysuckle #5 Cont. CWH 2 Hamamelis virginiana Common Witch Hazel #5 Cont. NBS 5 Physocarpus opulifolius `Seward` TM Summer Wine Seward Ninebark #5 Cont. SPG 21 Spiraea x bumalda `Goldflame`Goldflame Spirea #5 Cont. MKL 8 Syringa patula `Miss Kim`Miss Kim Lilac #5 Cont. VBC 6 Viburnum trilobum `Bailey Compact`Bailey`s Compact American Cranberry Bush #5 Cont. EVERGREEN SHRUBS JSG 27 Juniperus chinensis `Sea Green`Sea Green Juniper #5 Cont. ARB 9 Thuja occidentalis `BailJohn`Technito Arborvitae 6` Ht.B&B GRASSES KFG 32 Calamagrostis x acutiflora `Karl Foerster`Feather Reed Grass #3 Cont. GROUND COVERS ROCK 4,509 sf Rock Mulch Non-Woven Geotextile Incidental 1.5" Trap Rock Mulch 4" Depth SOD 50,345 sf Turf Sod Bluegrass Kentucky Bluegrass sod TI 61,144 sf Type I - Turf Seed Mix Refer to notes for acceptable seeding methods Seeding Rate 180 lb/ac MnDOT Seed Mix 25-151 seed PLANT SCHEDULE HU G O , M I N N E S O T A WI T H 1 - B A Y C A R W A S H CO N V E N I E N C E S T O R E # 1 9 2 2 FAX (608) 781-8960 PH. (608) 781-8988 LA CROSSE, WI 54602-2107 1626 OAK STREET P.O. BOX 2107 KWIK TRIP, Inc. 11312-00 2025-08-08 GRAPHIC DRAWN BY SCALE PROJ. NO. DATE SHEET DESCRIPTIONDATE# Name: Signature: Date:License #: Ryan J. Ruttger, RLA I hereby certify that this plan, specification or report was prepared by me or under my direct supervision and that I am a duly Licensed Landscape Architect under the laws of the State of Minnesota. 56346 RJR 08/08/25 3890 PHEASANT RIDGE DRIVE NE, SUITE 100, BLAINE, MN 55449 TEL 763.489.7900 \ FAX 763.489.7959 CARLSON-ENGINEERING.COM U. S . H I G H W A Y 6 1 & 1 5 9 T H S T R E E T N Add Trail Per City Comment10/07/251 Bid Set10/13/252 Revise Entrance Per City 12/04/253 C702 LA N D S C A P E P L A N rh DEPARTMENT OF TRANSPORTATION December 11,2025 Rachael Juba Community Development Director City of Hugo 14669 Fitzgerald Avenue North Hugo,MN 55038 Mark Erichson Director,Municipal Services WSB 178 East 9*Street,Suite 200 St.Paul,MN 55101 SUBJECT:MnDOT Review #P25-055B Kwik Trip-Hugo Access Options NE Quad US 61 &159"Street North Hugo,Washington County Dear Ms.Juba and Mr.Erichson Metropolitan District Waters Edge Building 1500 County Road B2 West Roseville,MN 55113 After internal discussions and talking with Mr.Erichson,MnDOT will support the option with the access closer to the roundabout,provided the western access is clearly exit-only. Cordially, Kam,Kesuey— Kaare Festvog MnDOT Traffic Copy sent via E-Mail: Buck Craig,Permits Dmitry Tomasevich,Area Manager Cameron Muhic,Planning Matthew Schleusner,Area Engineer Tod Sherman,Planning An equal opportunity employer MnDOT Metropolitan District,Waters Edge Building,1500 County Road B2 West,Roseville,MN 55113 ORDINANCE 2025-__ CITY OF HUGO AN ORDINANCE WITHIN THE CITY OF HUGO, MINNESOTA AMENDING CHAPTER 90 (ZONING ORDINANCE) OF THE CITY CODE TO CLASSIFY CERTAIN LANDS LOCATED NORTH OF 159TH STREET NORTH AND EAST OF FOREST BOULEVARD NORTH THE CITY OF HUGO ORDAINS: Section 1. Amendment of the City Code. Chapter 90 of the City Code of the City of Hugo, Minnesota, is hereby amended by changing the classification on the City of Hugo Zoning Map to General Business (C-2) with respect to the property legally described as follows: OUTLOT B, The Shores of Oneka Lake, Washington County, Minnesota. Section 2. Effective Date. This amendment shall take effect upon its passage. ADOPTED BY THE HUGO CITY COUNCIL ON DECEMBER 15, 2025 ______________________________ Tom Weidt, Mayor ATTEST: _____________________________ Michele Lindau, City Clerk C:\Users\Michele.lindau\AppData\Local\Microsoft\Windows\INetCache\Content.Outlook\QIVA9AZR\MEMO-Order Improvements and Auth Prep of Plans and Specs 121525.docxC:\Users\Michele.lindau\AppData\Local\Microsoft\Windows\INetCache\Content.Outlook\QIVA9AZR\MEMO-Order Improvements and Auth Prep of Plans and Specs 121525.docx 17 8 E 9 T H S T R E E T | SU I T E 2 0 0 | SA I N T P A U L , M N | 55 1 0 1 | 65 1 . 2 8 6 . 8 4 5 0 | WS B E N G . C O M Memorandum To: Honorable Mayor and City Council Bryan Bear, City Administrator From: Mark Erichson, City Engineer Date: December 15, 2025 Re: 2026 Bald Eagle Industrial Park Area Street Improvement Project WSB Project No. 028436-000 On February 27, 2025, the City Council authorized the preparation of a feasibility study for the 2026 Bald Eagle Industrial Park Area Street Improvement Project. City Council accepted the completed study at the November 17, 2025, City Council meeting and called for a Public Hearing to be held on December 15, 2025. The 2026 Bald Eagle Industrial Park Area Street Improvement Project consists of full-depth pavement removal, paving, mill and overlay improvements, spot curb and gutter replacement, trail improvements, street lighting improvements, and minor utility improvements on the following streets:  130th Street N from Europa Trail to Forest Blvd N / Trunk Highway 61 (TH 61)  Farnham Avenue N from the south terminus to 130th Street N  Fenway Blvd N from 130th Street N to 140th Street N  140th Street from Fenway Blvd N to Forest Blvd / TH 61  Fenway Blvd Court N from Fenway Blvd to its eastern terminus The project costs are summarized as follows: 2026 BALD EAGLE INDUSTRIAL PARK AREA STREET IMPROVEMENT PROJECT ESTIMATED PROJECT FUNDING IMPROVEMENTS CITY SPECIAL ASSESSMENTS WASHINGTON COUNTY TOTAL SCHEDULE A - STREET IMPROVEMENTS $2,641,570 $1,033,330 $0 $3,674,900 SCHEDULE B - STORM SEWER IMPROVEMENTS $274,300 $0 $0 $274,300 SCHEDULE C - FENWAY AVENUE TRAIL IMPROVEMENTS $0 $0 $374,600 $374,600 SCHEDULE D - 140TH STREET TRAIL IMPROVEMENTS $89,750 $0 $89,750 $179,500 SCHEDULE E - WATER TOWER PARK SITE IMPROVEMENTS $72,200 $0 $0 $72,200 SCHEDULE F - EUROPA COURT TRAIL IMPROVEMENTS $114,900 $0 $0 $114,900 TOTAL $3,192,720 $1,033,330 $464,350 $4,690,400 Honorable Mayor and City Council December 15, 2025 Page 2 Staff will present the proposed improvements and the feasibility study findings in a PowerPoint presentation for the public hearing. Staff recommends approval of the resolution ordering the project and authorizing the preparation of plans and specifications for the 2026 Bald Eagle Industrial Park Area Street Improvement Project. RESOLUTION NO. A RESOLUTION ORDERING THE PROJECT AND AUTHORIZING THE PREPARATION OF PLANS AND SPECIFICATIONS FOR THE 2026 BALD EAGLE INDUSTRIAL PARK AREA STREET IMPROVEMENT PROJECT WHEREAS, pursuant to a resolution of the Council adopted February 27, 2025, a report was prepared by WSB, with reference to the improvement of the following roadways:  130th Street N from Europa Trail to Forest Blvd N / Trunk Highway 61 (TH 61)  Farnham Avenue N from the south terminus to 130th Street N  Fenway Blvd N from 130th Street N to 140th Street N  140th Street from Fenway Blvd N to Forest Blvd / TH 61  Fenway Blvd Court N from Fenway Blvd to its eastern terminus WHEREAS, the following improvements are proposed: • Full-depth pavement removal, paving, mill and overlay improvements, spot curb and gutter replacement, trail improvements, street lighting improvements, and minor utility improvements WHEREAS, the City intends to assess benefited properties for a portion of the aforementioned improvements, pursuant to Minnesota Statutes, Chapter 429, and WHEREAS, the City Council has received and accepted the feasibility report prepared by the City Engineer on November 17, 2025, for the 2026 Bald Eagle Industrial Park Area Street Improvement Project; and WHEREAS, a resolution of the City Council adopted on November 17, 2025, fixed a date for the Council public hearing on the proposed improvements; and WHEREAS, ten days' mailed notice and two weeks' published notice in advance of said public hearing was given and the hearing was held thereon on the December 15, 2025, at which time all persons desiring to be heard were given an opportunity to be heard thereon. NOW THEREFORE BE IT RESOLVED BY THE COUNCIL OF THE CITY OF HUGO: 1. Such improvement is necessary, cost-effective, and feasible as detailed in the feasibility report for the 2026 Bald Eagle Industrial Park Area Street Improvement Project 2. Such improvement is hereby ordered as proposed in this Council resolution adopted December 15, 2025. 3. The improvements described in the notice of public hearing and the feasibility report are hereby designated and shall be known as the 2026 Bald Eagle Industrial Park Area Street Improvement Project. 4. The City Council shall authorize WSB to prepare plans and specifications of said improvements. 5. The City Council shall let the contract for all or part of the work for said improvements or order all or part of the work done by day labor or otherwise as authorized by Minnesota Statutes, Section 429.041, Subdivision 2, within one year of the date of this Resolution ordering said improvements. This resolution was adopted by the City Council of the City of Hugo on the 15th day of December 2025, by a vote of Ayes and Nays. ________________________ Tom Weidt, Mayor ATTEST: Michele Lindau, City Clerk (seal) 1 12/10/2025 1:49 PM Su Mo Tu We Th Fr Sa 1234567 8 9 10 11 12 1314 15 16 17 18 19 2021 22 23 24 25 26 2728 29 30 31 December 2025 Su Mo Tu We Th Fr Sa 1234567891011 12 13 14 15 16 1718 19 20 21 22 23 2425 26 27 28 29 30 31 January 2026December 2025 Nov 30 Dec 1 2 3 4 5 6 7:00pm City Council 5:00pm Santa Party (Pede Pedersen Pavilion) 5:30pm Holiday Party (Pede Pedersen Pavilion) Fire Department Toy and Food Drive 7 8 9 10 11 12 13 6:30pm BOZA 7:00pm Planning Comm 14 15 16 17 18 19 20 7:00pm City Council 1:00pm Hist Comm 5:30pm EDA 7:00pm Parks Comm 21 22 23 24 25 26 27 City Hall Closed Christmas 28 29 30 31 Jan 1, 26 2 3 SUNDAY MONDAY TUESDAY WEDNESDAY THURSDAY FRIDAY SATURDAY 2 12/10/2025 1:49 PM Su Mo Tu We Th Fr Sa 1234567891011 12 13 14 15 16 1718 19 20 21 22 23 2425 26 27 28 29 30 31 January 2026 Su Mo Tu We Th Fr Sa 12345678 9 10 11 12 13 1415 16 17 18 19 20 2122 23 24 25 26 27 28 February 2026January 2026 Dec 28 29 30 31 Jan 1, 26 2 3 New Years 4 5 6 7 8 9 10 7:00pm City Council 6:30pm BOZA 7:00pm Planning Comm 11 12 13 14 15 16 17 5:00pm Fire Dept Annual Banquet (American Legion) 18 19 20 21 22 23 24 7:00pm City Council 1:00pm Hist Comm 5:30pm EDA 7:00pm Parks Comm 6:30pm BOZA 7:00pm Planning Comm 25 26 27 28 29 30 31 SUNDAY MONDAY TUESDAY WEDNESDAY THURSDAY FRIDAY SATURDAY The following items were distributed at the Council meeting. Agenda Number: G.22 CITY OF HUGO PLANNING AND ZONING APPLICATION STAFF REPORT TO: Bryan Bear, City Administrator FROM: Max Gort, Associate Planner SUBJECT: Kwik Trip, Inc. – Comprehensive plan amendment, zoning amendment, preliminary plat, final plat, conditional use permit, and site plan for a gas station and convenience store with attached carwash on two parcels located north of 159th Street North and east of Forest Boulevard North. DATE: December 12, 2025, for the Planning Commission meeting of December 11, 2025. ZONING: General Business (C-2) and Planned Unit Development (PUD) COMPREHENSIVE PLAN: Commercial (COM) and Low Density Residential (LD) 120-DAY REVIEW DEADLINE: February 3, 2026 1. PLANNING COMMISSION MEETING UPDATE: The Planning Commission reviewed the request and held a public hearing at their meeting of December 11, 2025. No one spoke during the public hearing. The discussion primarily focused on the access configuration, 24-hour operation, building architecture, and the carwash use. The Planning Commission was generally comfortable with the requests being made, and following discussion, voted unanimously to recommend approval of the requests to the City Council, subject to conditions in the approving resolutions. 2. DESCRIPTION OF REQUEST: The applicant is requesting site plan and associated approvals that would allow for the construction of a gas station and convenience store with attached carwash. There are two parcels of interest, the easterly of which (Parcel 1) is zoned and guided for single-family residential use, and the westerly of which (Parcel 2) is zoned and guided for commercial use. The parcels are located northeast of the roundabout intersection with 159th Street North and Forest Boulevard North (Highway 61). The comprehensive plan amendment request is to change the land use designation for Parcel 1 in the 2040 Land Use Plan from Low Density Residential (LD) to Commercial (COM). The zoning amendment request is to change the zoning of Parcel 1 from Planned Unit Development (PUD) to General Business (C-2). The preliminary and final plat requests are to adjust the property line shared by the two parcels. The conditional use permit request is to allow for the attached carwash, Kwik Trip – 159th Street Page 2 and to allow the convenience store to operate 24 hours. The overall site plan includes a 9,126 square foot convenience store, 1,931 square foot one-bay attached car wash, and fuel canopy with ten fuel dispensers. The entirety of the Kwik Trip development would be located on Parcel 2, with Parcel 1 reserved for future commercial development. The applicant is showing a “ghost” plan on Parcel 1, but no approvals for development on Parcel 1 are being requested at this time. 3. CONTEXT: A. Surrounding Land Use and Zoning The properties to the east and southeast are zoned Planned Unit Development (PUD) and are parts of the Shores of Oneka Lake development which includes single family homes and apartments. The properties to the south along Forest Boulevard are zoned General Business (C -2) and are occupied by industrial-type businesses. The properties to the west are zoned Single-Family Detached Residential (R-3) and are occupied by single-family homes in the Creekview Preserve development. The property to the north is also zoned R-3, is currently vacant, and is guided for low density residential development.. B. Existing Site Characteristics The properties are currently vacant, having been graded with the Shores of Oneka Lake development. There is a berm along the north property line that was created with the grading of the development, and there is some terrain sloping downwards toward the east. There are no trees or wetlands on the site. 4. ANALYSIS: A. Level of City Discretion in Decision-Making The City has discretion in approving or denying a comprehensive plan amendment on whether or not the proposed project has impacts on regional systems including transportation, wastewater and regional parks. The City has a higher level of discretion with a comprehensive plan because the burden of proof is on the applicant to show that they meet the standards. The City has discretion in approving or denying zoning amendment applications, based on whether or not the proposed project meets the standards outlined in the Comprehensive Plan and Zoning Ordinance requirements. If the City finds that all the applicable standards are met, the zoning amendment application must be approved. However, if the City finds that any of the applicable standards are not met, the application may be denied. The City has limited discretion in approving or denying a subdivision application. The City’s discretion is limited to whether or not the proposed subdivision meets the standards outlined in the Comprehensive Land Use Regulations. If it meets these standards, the City must approve the subdivision. The City’s discretion in approving or denying a conditional use permit is limited to whether or not the proposed application meets the standards outlined in the City’s Comprehensiv e Land Use Regulations. If it meets these standards, the City must approve the conditional use permit. Kwik Trip – 159th Street Page 3 The City’s discretion in approving or denying a site plan is limited to whether or not the proposed project complies with the Comprehensive Plan and Zoning Ordinance requirements. If it meets these standards, the City must then approve the site plan. B. Consistency with Ordinance Standards The applications comply with the ordinance standards as follows: Comprehensive Plan Amendment The applicant is requesting a comprehensive plan amendment to change the land use of Parcel 1 from Low Density Residential (LD) to Commercial (COM), matching the current land use designation of Parcel 2. In review of the request, staff used the following criteria: 1. Evidence submitted by the applicant demonstrating the reason(s) that the plan should be changed, including but not limited to whether new information has become available since the Comprehensive Plan was adopted that supports re-examination of the plan, or that existing or proposed development offer new opportunities or constraints that were not previously considered by the Plan. The property is currently guided as Low Density Residential (LD) in the 2040 Land Use Plan. The property is directly adjacent to Parcel 2 which is guided Commercial (COM), and across 159th Street North from property that is guided Low Density Residential (LD). With the creation of the Shores of Oneka Lake development, 159th Street was brought through this area and separated two sections of land that were guided LD. Amending the designation of the separated parcel (Parcel 1) to match its adjoining parcel (Parcel 2) would allow for continuity throughout the site and create a better transition of land uses by separating commercial uses to one side of the street and low density residential uses on the other side of the street. 2. Is the requested amendment needed to allow reasonable use of the site? The proposed amendment to Commercial (COM) is compatible with the existing commercial land use designation on the adjoining parcel, and allows for a separation between land guided COM and LD by having them on opposite sides of the street. The proposed amendment would allow for a more reasonable use of the site by creating more continuity of compatible land uses. 3. The relationship of the proposed amendment to the supply and demand for particular land uses within the city and the immediate vicinity of the site. The site is at the northeast corner of the intersection of Forest Boulevard (Highway 61) and 159th Street North. The 2040 Land Use plan outlines the development Kwik Trip – 159th Street Page 4 characteristics of the COM land use designation, which includes being located at the intersections of arterials and major collectors, and requires a location with effective buffering and careful transition to uses of less intensity. The site exhibits characteristics that would create greater demand for land guided for commercial development. 4. A demonstration by the applicant that the proposed amendment has merit beyond the interests of the proponent. Allowing Parcel 1 to be guided COM will create continuity with the adjoining Parcel 2 and allow for the road to create a quality buffer to the Low Density Residential uses to the east. 5. The possible impacts of the amendment on all specific elements of the Comprehensive Plan as may be applicable, including but not limited to: a. Transportation Plan; Based on trip generation calculations for the existing and proposed land use, the change in land use will not adversely impact the transportation system. b. Sanitary sewer flows and water supply; The applicant is proposing a land use change from Low Density Residential to Commercial. Staff has reviewed sewer flows generated and have determined there is an increase in sewer flows generated from the proposed land use change. The increase is nominal, and the City’s sanitary sewer system can accommodate the additional flow. The change is land use does not have a system impact. This change will require a comprehensive plan amendment, however early indications are that due to the minor nature of the proposed change, and these amendments would be reviewed by MCES staff administratively. c. Parks and Open Space; This development is in Neighborhood Park Service Area 10 which includes Oneka Lake Park, Bernin Park, and the Oneka Lake Boat Launch. The surrounding properties are a mix of commercial and low density residential. The proposed amendment would change the designation of the property from LD to COM, which does not increase the need for a park in the area. The proposed amendment does not have an impact on the Regional Parks System. d. Capital Improvement Program (CIP). There are no public streets in the proposed project. In addition, the applicant would be responsible for the full cost of the infrastructure Kwik Trip – 159th Street Page 5 improvements needed to serve the property. No impacts will be made to the CIP with this project. The trunk fees will be paid with the project. 6. Consideration of the impact of the proposed amendment upon current and future special assessments and utility area charges, future property tax assessments or other fiscal impacts upon the City of Hugo. The development would generate sufficient utility hookup funds and property taxes to cover the demand on City services. There is a requirement for adjacent jurisdiction review for comprehensive plan amendments. Staff has discussed the comprehensive plan amendment with the City’s Sector Representative from the Met Council. Since the property is less than 40 acres, does not change the growth forecasts or TAZ allocations, and it more than one quarter mile from an adjacent jurisdiction (besides Washington County), and the City is its own LGU for stormwater, the adjacent jurisdictional review can be waived. Staff did provide the plans to MnDOT for review and comment. Staff received comments from MnDOT and the project will be required to comply with the letter. It is in staff’s opinion that the proposed land use change meets the criteria necessary to approve the comprehensive plan amendment. Zoning Amendment The applicant is requesting to rezone the property from Planned Unit Development (PUD) to General Business (C-2). Staff has analyzed this rezoning based on the four criteria in the City ordinance under Section 90- 40, Zoning Amendments: 1. The requested amendment is in compliance with the city’s comprehensive plan If the comprehensive plan amendment is approved, the zoning will be in compliance with the comprehensive plan. 2. The proposed zoning classification is appropriate for the property given the topographic, environmental and cultural limitations of the site. The buildings and site area arranged to accommodate the proposed use in regards to parking, access, and building placement. The proposed zoning classification is appropriate for the property because there are no topographic, environmental, or cultural limitations of the site. 3. Existing public infrastructure is adequate to handle the development that can reasonably be foreseen on the site Kwik Trip – 159th Street Page 6 The property is adjacent to and is accessible from 159th Street, which is designated as a Minor Collector in the 2040 Comprehensive Plan. The property can be adequately served with the accesses proposed. The property is served by city sewer and water. 4. The proposed zoning classification will not have unreasonable negative impacts on neighboring properties The property is immediately adjacent to commercially-zoned property, and across 159th Street from residentially-zoned property. The proposed zoning classification will buffer noncompatible uses with the street between them, thus minimizing the impact on neighboring properties. The access is proposed on 159th Street which is classified as a Minor Collector road in the 2040 Comprehensive Plan. 159th Street is designed to accommodate and has the capacity for additional traffic. The proposed zoning will not have unreasonable negative impacts on the neighboring properties. 5. The floodplain designation on the official zoning map shall not be removed from floodplain areas unless it can be shown that the designation is in error or that the area has been filled to or above the elevation of the regulatory flood protection elevation and is contiguous to lands outside the floodplain. No floodplain areas are proposed to be impacted with the project. It is in staff’s opinion that all of the necessary requirements for approval of a zoning amendment are met. Conditional Use Permit The developer is requesting a carwash use to be allowed on the property, and for the gas station and convenience store to operate 24 hours per day, both of which uses are allowed in the C -2 zoning district with approval of a conditional use permit. The Planning Commission must review the application for a conditional use permit with the standards provided in Section 90-37 of the City Code. Staff used these standards to review the application and found that the request meets all applicable standards as follows: 1. The proposed use is permissible by law. The proposed uses are allowed by conditional use permit. 2. The proposed use is keeping with the spirit and intent of the ordinance. The proposed uses are allowed in the C-2 zoning district with a CUP, and will keep with the spirit and intent of the ordinance. The carwash and 24-hour operation are conditional uses since they have the potential to generate a greater impact on any adjacent noncompatible uses. 159th Street creates an adequate buffer between the proposed commercial site and the residential Kwik Trip – 159th Street Page 7 properties to the east. Highway 61 will create an adequate buffer for properties to the west. The site incorporates landscaping to create a visual buffer from neighboring properties on all sides. The carwash is located on the west side of the property towards the highway of Forest Boulevard, directing the noise it generates further away from adjacent residential properties. Additionally, there will be landscaping between the carwash and highway creating a visual buffer from view of the highway. The CUP request for the carwash meets the spirit and intent of the ordinance. Section 90-219 of City Code outlines specific requirements and performance standards for convenience stores and gas stations, including that the hours of operation shall be limited to 6:00 AM to 11:00 PM, unless amended as part of a conditional use permit. The applicant is requesting for the hours of operation to be 24 hours. The convenience store and gas station will receive the majority of their business traffic from the Highway 61, and the site is designed to keep traffic contained to the gas station and convenience store parking lot and away from the nearby neighborhood. The CUP request for 24-hour operation meets the spirit and intent of the ordinance. 3. The proposed use is compatible with the City’s Comprehensive Plan and the character of the surrounding area. The proposed use requires a comprehensive plan amendment to have a land use of Commercial (COM) on Parcel 1. The property is located within and area that is adjacent to a commercial businesses, apartments, and single-family homes, all of which are appropriately separated from each other by streets and transitional uses. The uses will be contained to the site with the buffer of 159th Street, and generally will not have an impact on the character of the surrounding area. If the comprehensive plan amendment is approved it will be compatible with the comprehensive plan and character of the area. 4. The proposed use has adequate drainage, water supply, electrical, gas, and sewage treatment facilities. The proposed use as adequate drainage, water supply, and utilized to the site. 5. The proposed use has adequate road access. The property has access to 159th Street. 6. Technical Evaluation of Floodplain. The developer is not proposing to impact any floodplain. 7. The proposed use should not increase the potential for flood damage. The proposed use would not obstruct the floodplain or increase the potential for flooding. 8. The proposed use will not damage or reduce the benefits the public receives from public waters. Kwik Trip – 159th Street Page 8 The proposed use would not damage or reduce the benefits from any public waters. 9. The use of watercraft on public waters. The proposed use would not involve the use of watercraft on public waters. 10. All structures shall be screened from view of public waters. The proposed use would not be visible from public waters. 11. Wetland impacts. The proposed use does not impact wetlands. 12. All state and local permits shall be acquired for the conditional use. The developer would be responsible for obtaining all state and local permits. 13. Adequate screening and buffering from non-compatible uses and public rights-of-way. The proposed use is compatible with the adjacent developments. Landscaping will be installed with the development. It’s in staff’s opinion that the developer has met the criteria to approve the CUP requests. Performance Standards Sec. 90-213 of City Code outlines performance standards for carwashes, which includes: (a) It is unlawful for any person to construct or operate a commercial carwash in the city, except in conformance with this chapter Carwashes are allowed in the C-2 zoning district with approval of a conditional use permit. If the CUP is approved, the carwash will be in compliance with this chapter of the zoning code. (b) Carwashes must be served by a public sanitary sewer system. The carwash will be served by City sewer and water. (c) Parking, or stacking space, must be provided to accommodate the number of vehicles that may be washed in a 15-minute period. A minimum of 180 feet of stacking lane shall be provided separate from all parking areas. The site plan provides approximately 200 feet of vehicle stacking space separate from parking and loading areas, satisfying the requirement. Kwik Trip – 159th Street Page 9 (d) Operation of the carwash shall not disrupt or degrade the quality of service provided by the municipal water system to other users or for fire flow. The carwash will not disrupt the municipal water system for other users or fire flow. Sec. 90-219 of City Code outlines performance standards for convenience stores and gas stations with prepared food and/or motor fuel sales, grocery, food operations, and/or convenience motor fuel with no vehicle service or repair. These performance standards include: (1) Convenience/deli food is of the take-out type only and that no provision for seating or consumption on the premises is provided. Furthermore, that the enclosed area devoted to such activity, use and merchandise shall not exceed 15 percent of the gross floor area. The site plan generally meets these requirements, except that the interior floor plan shows a small countertop seating area with six seats. Staff is comfortable with this seating area, since its overall footprint is minimal and the only food that can be consumed there is individually packaged and take-out type, meaning that dine-in services resembling a restaurant will not be involved. (2) The storage, preparation and service of food items are subject to specific written sanitary requirements based upon the applicable state and county regulations. The applicant is responsible for obtaining any necessary permits from the state and county health departments. (3) The proximate area and location of space devoted to nonautomotive merchandise sale shall be specified in the application and in the conditional use permit. The interior of the convenience store is primarily dedicated to the sale of nonautomotive merchandise. Staff will work with the applicant to determine approximate areas and location of automotive merchandise. (4) The off-street loading space and building access for delivery of goods shall be separate from customer parking and entrances shall not cause conflicts with customer vehicles and pedestrian movements. There is a separate loading zone on the north side of the building that will not cause conflicts with customer vehicles and pedestrian movements. (5) The hours of operation shall be limited to 6:00 a.m. to 11:00 p.m., unless amended by the council as part of the conditional use permit. The applicant is proposing hours of operation to be 24 hours, which is requested as part of the conditional use permit. The application meets this standard with approval of the hours of operation in the CUP. Kwik Trip – 159th Street Page 10 (6) Motor fuel facilities shall be installed in accordance with state and city standards. Additionally, adequate space shall be provided to access gas pumps and to allow maneuverability around the pumps. Underground fuel storage tanks are to be positioned to allow adequate access b y motor fuel transports and unloading operations which do not conflict with circulation, access and other activities on the site. Fuel pumps shall be installed on pump islands. There are 20 parking spaces located within the fuel area, with adequate space b etween them to allow for the movement of traffic. The underground storage tanks are located north of the fuel canopy in a location that will not interfere with general vehicle movements on the site. All fuel pumps are proposed to be installed on pump islands. (7) A protective canopy located over pump islands may be an accessory structure on the property and may be located 20 feet or more from the front lot line, provided adequate visibility both on and off site is maintained. The site plan shows a canopy located over the pump islands. The architecture of this canopy was revised based on staff comments to match the architecture of the building, utilizing brick on the columns and a pitched roof with asphalt shingles. The placement of the canopy meets the setback requirement. (8) All canopy lighting for motor fuel station pump islands shall be recessed or shielded to provide a 90-degree cutoff. Illumination levels for pump islands shall not exceed 30 footcandles. The applicant will need to demonstrate that this condition is met with an updated photometric plan and cut sheets for lighting fixtures. In the previous photometric plan, pump island lighting did not exceed 30 footcandles at any point. (9) Litter control. The operation shall be responsible for litter control from the premises and litter control is to occur on a daily basis. Trash receptacles must be provided at a convenient location on site to facilitate litter control. The applicant has not indicated the location of trash receptacles for litter control on the site plan. Staff will work with the applicant to ensure that trash receptacles are provided at convenient locations, and staff will ensure that litter control is occurring on site after the commencement of operation. It is in staff’s opinion that the application meets all performance standards for the carwash, convenience store, and gas station. Kwik Trip – 159th Street Page 11 Site Plan The site plan is for the gas station and convenience store with an attached one-bay carwash. The access to the site is proposed from 159th Street. Building Setbacks The C-2 zoning district requires a 30-foot front, side, and rear yard setbacks. The site plan complies with the setback requirements. Building Height The C-2 zoning district has a maximum building height of 35 feet. The applicant is proposing the height of the convenience store to be 24 feet, the carwash to be 14 feet, and the fuel canopy to be 15.5 feet. These meet the building height requirements. Building Coverage and Lot Coverage The C-2 zoning district limits maximum lot area to be covered by a building to 35% and maximum lot area to be covered by impervious surface to 85%. The applicant is proposing a building coverage of 15% and a total impervious surface area coverage of 70%. The site plan complies with the coverage requirements. Streets and Access There are two access points located on 159th Street. The easterly access point is a full access with the driveway leading toward the fuel pumps and front entrance of the convenience store. The westerly access point is a right-in, right-out only access located behind the median of 159th Street. This second access location was recommended by staff to reduce the congestion of traffic attempting to turn left into the site with two full accesses close to each other. These access points are in sufficient locations. The westerly access point is intended to only allow for vehicles exiting the property to turn right onto 159th Street. The geometrics of the access point currently allow for a vehicle to turn into the site at this access point. The applicant will be required to update the plans to only allow for right turns out of this access point, and staff will continue to work with the applicant and review the geometrics of the proposed access. MnDOT has reviewed the access configuration and is comfortable with the additional traffic that will be utilizing the roundabout at Highway 61. A cross-access easement for future commercial development on Parcel 1 will need to be dedicated. Parking According to the Section 90-253 PARKING of the City Code, based on the use and the size of the building the total number of parking spaces required is 45. The applicant is proposing 58 parking spaces on the east, south, and west side of the convenience store building, which satisfies the Kwik Trip – 159th Street Page 12 parking requirement. Additionally, the applicant has indicated that 20 spaces will be available within the fueling area. The vehicle circulation within the parking lot works well. Landscaping Section 90-181 of the Zoning Ordinance provides landscaping requirements for developments. The site plan includes tree and shrub locations and species. In order to meet the landscape requirements, 15 overstory deciduous trees, 8 coniferous trees, 8 ornamental trees, and 50 shrubs are required to be installed. The applicant is proposing to meet the tree planting requirements exactly, and would exceed the shrub planting requirement with 153 shrubs. Staff will continue to work with the applicant on potential revisions to the landscape plan. The developer is proposing the ground cover to be seeded with grass and the property will be irrigated. Lighting The ordinance requires lighting to consist of cut-off fixtures. Light cast on adjacent property and roads is not to exceed ½ foot candle measured at the property line or 1-foot candle measured at the street’s centerline. In an earlier plan set submission, the applicant included a photometric plan that met these requirements. An updated photometric plan was not included in the most recent submission. The applicant will need to update the photometric plan to be consistent with the final site layout and ensure that the light cast requirement is met. The applicant has not provided cut sheets for the light fixtures, which need to be shielded and downcast. The applicant has previously provided a rendering of how the lighting may look across the property, which demonstrates that it will generally be contained to the site. Fencing and Screening The applicant is not proposing any fencing at this time. If fencing is proposed in the future, the location and type shall be reviewed and approved by staff. The applicant is proposing some exterior ground-mounted mechanical equipment and a trash enclosure, both of which shall be screened by architectural materials compatible with the building and by landscaping. Kwik Trip – 159th Street Page 13 Building Architecture In 2011, the City Council adopted the Commercial and Industrial Design Guidelines and the developer has provided building elevations and a building rendering for review. The majority of the building will be constructed with red brick, along with tan stucco used for accents, particularly within gables of the roof line. These materials are all encouraged by the design guidelines, and the architecture does not include any prohibited materials. The original design included a pitched roof on the convenience store made of a green metal material, and a flat roof above the fuel canopy, both of which are discouraged by the design guidelines. Based on the recommendation of staff, the applicant revised the plans to sho w the convenience store and fuel canopy to both have a pitched roof with asphalt shingles, and portions of the columns in the fuel canopy to be lined with brick have more consistency with the building architecture. These revisions were a good step to bring the architecture into compliance with the design guidelines. It is in staff’s opinion that the applicant has made a good effort to create a plan that meets the spirit and intent of the Commercial and Industrial Design Guidelines. The final design shall be reviewed and approved by staff prior to the issuance of the building permit. Signage The applicant is proposing signage through a monument sign located near the highway of Forest Boulevard, along with wall signage on three of the four sides of the building and on the fuel canopy. The monument sign can have a maximum size of 40 square feet per face, and shall be a maximum height of ten feet measured at the grade of the ground. Wall signs can occupy a maximum of 10 percent of the wall area and one wall sign is allowed per side of the building. The canopy signage shall be considered wall signs and regulated as such. Prior to the installation of any sign, a sign permit shall be approved by the City. Drainage/Grading The entire site is proposed to be graded. The site is proposed to be raised to balance the existing material, but it creates some driveways and sidewalks with a slope that may be steeper than expected. Based on comments from the City Engineer, staff will continue to work with the applicant on a grading plan that is more conducive for movement between the site and the road. Stormwater management for the site is being met through the use of previously constructed stormwater management facilities with the Shores of Oneka Lake development. The existing facilities will be adequate for the site. Stormwater reuse is not proposed to be utilized for this site as stormwater storage is handled offsite. Kwik Trip – 159th Street Page 14 Utilities Utilities were previously provided to the site to accommodate development of this parcel. Existing 8” sanitary sewer, 8” watermain as well as a 21” storm sewer along 159th Street are being utilized to serve the property. Wetlands The project does not include any wetland impacts. Park Dedication Park dedication is not required with commercial development. Preliminary and Final Plat The preliminary and final plat includes two lots, both of which are existing currently. The preliminary plat would adjust the shared property line between the two parcels to accommodate the development plans. The applicant will be dedicating easements on the plat for the required utilities and future trail. 5. CONCLUSION: The applicant has done a good job with the overall site plan and the general design of the building. Staff will continue to work with the applicant on the required revisions to the plans. Staff finds that the proposal meets all the requirements necessary for the City to approve the applications as outlined in the City Code, if the conditions are met in the attached resolution. 6. STAFF RECOMMENDATION: Staff recommends approval of the applications subject to the conditions listed in the attached resolution. 7. PLANNING COMMISSION RECOMMENDATION: The Planning Commission reviewed the request and held a public hearing at their meeting of December 11, 2025. Following discussion, the Planning Commission voted unanimously to recommend approval of the requests to the City Council, subject to conditions in the approving resolutions. Kwik Trip – 159th Street Page 15 ATTACHMENTS: 1. Location Map 2. Existing Land Use Map 3. Existing Zoning Map 4. Resolutions 5. Ordinance for rezoning 6. Engineers Memo Dated December 8, 2025 7. Applicant’s Narrative 8. Preliminary Plat 9. Site Plan Submittal Package 10. Building Elevations 11. MnDOT Comment Letter Dated December 11, 2025 Agenda Number G.21 CITY OF HUGO COMMUNITY DEVELOPMENT DEPARTMENT PLANNING AND ZONING APPLICATION STAFF REPORT TO: Bryan Bear, City Administrator FROM: Max Gort, Associate Planner SUBJECT: KLG Holding, LLC. Site Plan for a dance studio located at 13845 Forest Boulevard North DATE: December 12, 2025 for the City Council Meeting of December 15, 2025 ZONING: General Business (C-2) LAND USE: Commercial (COM) REVIEW DEADLINE: January 23, 2026 1. PLANNING COMMISSION MEETING UPDATE: The Planning Commission reviewed the request at their meeting of December 11, 2025. The discussion primarily focused on the shared access point with TGK Automotive, the location of mechanical equipment, and the architecture as it relates to colors. Generally, the Planning Commission was comfortable with the request provided that the applicant continue to work with staff on items listed in the resolution. The Planning Commission voted unanimously to recommend that the City Council approve the site plan request. 2. DESCRIPTION OF REQUEST: The applicant is requesting approval of a site plan for a 9,088 square foot commercial building on the property located at 13845 Forest Boulevard North. 3. BACKGROUND: In October, 2020, the applicant first opened a dance studio in the Victor Gardens South Village building at 14643 Mercantile Drive, known as The Dance Unit. Since then, the businesses has grown larger than the space allowed and has proposed to develop a commercial building for use as a larger dance studio. The studio currently holds dance classes for kids and adults. The Dance Unit Site Plan Page 2 2 In 2019 the Planning Commission previously reviewed and approved a site plan and CUP for a daycare on the property. The applicant withdrew the request and the project has not been constructed. There are two parcels of interest on at this site. The applicant will need to combine the two parcels into one parcel prior to construction. 4. LEVEL OF CITY DISCRETION IN DECISION-MAKING: The City’s discretion in approving or denying a site plan is limited to whether or not the proposed project complies with the Comprehensive Plan and Zoning Ordinance requirements. If it meets these standards, the City must then approve the site plan. 5. CONTEXT: A. Surrounding Land Use and Zoning The property is currently zoned General Business (C-2) and guided for Commercial (COM) in the 2040 Land Use Plan. The surrounding properties the north and south are also zoned and guided for commercial use, with the property to the north being occupied by an automotive repair shop. The property to the west, across the highway of Forest Boulevard, is zoned and guided for industrial use, and is currently an outlot in the Bald Eagle Industrial Park. The property to the east is zoned and guided for medium density residential development, and is occupied by a single family home. B. Natural Characteristics of Site There are two parcels, totaling 2.12 acres. The property has some gently rolling terrain but is overall flat, and there are existing woods throughout much of the site. There are no known wetlands on site. 6. SITE PLAN APPROVAL REQUIREMENTS Building Setbacks Sec. 90-104(e) outlines minimum requirements for the C-2 zoning district, and requires that buildings have a minimum setback of 30 feet from the front, side, and rear yard property lines. The proposed building meets these setback requirements. Building Height Sec. 90-104(e) requires a maximum building height of 35 feet int eh C-2 zoning district. The proposed building has a height of approximately 19 feet, satisfying this requirement. The Dance Unit Site Plan Page 3 3 Building and Impervious Surface Coverage The C-2 zoning district allows for up to 35% of the lot area to be covered by buildings and 80 % of the lot area to be covered by impervious surface. The site plan proposes approximately 10% building coverage and 43% impervious surface coverage, satisfying these requirements. Parking Sec. 90-235 outlines minimum required parking for specific uses. Based on the requirement for retail sales and service business to provide one parking space per 250 square feet of gross floor area, the 9,088 square foot building requires 37 parking spaces. The applicant is proposing to construct 59 parking spaces, satisfying this requirement. The applicant provided an estimate on the amount of vehicles parking on site at particular times of the day, and staff is comfortable with the provided parking accommodating the estimated parking demand. Landscaping Section 90-181 of the Zoning Ordinance provides landscaping requirements for developments. The site plan includes tree and shrub locations and species. Based on the perimeter of the site, the landscape ordinance requires 13 overstory deciduous shade trees, 7 coniferous trees, 7 ornamental trees, and 43 shrubs. The applicant is proposing 13 deciduous trees, 6 coniferous trees, 6 ornamental trees, and 87 shrubs including perennials and topiary. While this does not meet the planting requirements for coniferous and ornamental trees, the number of shrubs greatly exceeds the ordinance requirement. The ordinance allows for substitutions to be made for minimum landscape requirements, including an equivalent of up to 50% of required ornamental trees may be substituted with at least 20 shrubs per tree. The landscape plan has enough shrubs to substitute two ornamental trees. Staff will continue to work with the applicant on a landscape plan that meets all ordinance requirements. The site is planned to be seeded with a combination of turf grasses and native prairie grasses. The areas planted with prairie grasses are required to be managed and maintained. The applicant has not provided a vegetation management plan at this time. Staff will continue to work with the applicant on a plan that will establish how these planting will be maintained. Lighting The ordinance requires lighting to consist of cut-off fixtures. Light cast on adjacent property and roads is not to exceed ½ foot candle measured at the property line or 1 foot candle measured at the street’s centerline. The applicant’s photometric plan meets these requirements. The applicant has also provided cut sheets of proposed lighting fixtures, demonstrating that they will be shielded and downcast to contain exterior lighting to the property. The Dance Unit Site Plan Page 4 4 Fencing/Screening The applicant is not proposing any fencing at this time. If fencing is proposed in the future, the location and type shall be reviewed and approved by staff. The applicant is proposing roof-mounted mechanical equipment, and shall demonstrate that the parapet height is sufficient to adequately screen the equipment from view. There is also a trash enclosure proposed at the rear of the building. The applicant shall provide an elevation of the trash enclosure and demonstrate that waste containers are adequately screened from view with materials compatible with the architecture of the building. Building Architecture In 2011, the City Council adopted the Commercial and Industrial Design Guidelines, and the applicant has provided building elevations, building renderings, and a material sample board for review. The intent of the Commercial and Industrial Design Guidelines is to improve the overall quality of development, encourage unified development, and ensure compatibility of development with surrounding land uses. The guidelines require four-sided design, building materials that are attractive, durable, and high-quality, and compatible colors that tie building elements together. The layout of the building is a four sided rectangle with a bump-out in the front of the building making up the entryway. The majority of the building is proposed to be constructed with painted stucco, with block and metal panels providing accents. The stucco will mostly be tan with a darker shade making up vertical column elements to break up the façade. The block is dark gray in color and comprises the bottom areas of the front façade of the building, and wraps around the front corners of the building. The metal panels come in a few different colors and provide accents in several areas of the building. A silver metal panel will be placed on vertical elements of the entryway and a horizontal element along the walls near the top. A dark metal band forms horizontal elements across the top of the windows and across the perimeter of the parapet, creating a defined building cap. An iridescent metal panel that changes color at different angles is proposed above the entryway and above the front windows. The applicant has not provided an elevation of the trash enclosure that is proposed at the rear of the building. The applicant shall demonstrate that the trash enclosure will effectively screen waste containers from the view of adjacent properties with building materials that are architecturally compatible with the building. This is a condition of approval in the resolution. It is in staff’s opinion that the applicant has made an effort towards meeting the intent of the Commercial and Industrial Design Guidelines, but some revisions should still be made to bring the plan into compliance. The elevations, renderings, and material sample board the applicant has provided are not consistent with each other, making it more difficult to have a clear understanding of how the building will actually look. Staff has requested that the applicant The Dance Unit Site Plan Page 5 5 provide an updated colored elevation that reflects the colors shown on the material sample board, and has labels that are consistent with the intended design. Staff will continue to work with the applicant on revisions to the architectural plan, which is a condition of approval in the resolution. Signage The applicant is proposing signage through a monument sign located near the highway of Forest Boulevard, and a wall sign above the building entrance. The monument sign can have a maximum size of 40 square feet per face, and shall be a maximum height of ten feet measured at the grade of the ground. Wall signs can occupy a maximum of 10 percent of the wall area and one wall sign is allowed per side of the building. Prior to the installation of any sign, a sign permit shall be approved by the City. Drainage/Grading The applicant is proposing to grade the entire site. The applicant will need to apply for a grading permit prior to the commencement of work. Stormwater management for the site is proposed with the construction of an onsite pond. The applicant’s stormwater management plan meets the City’s rate control and volume control standards. The applicant will need to receive approval of a stormwater permit from the City. Utilities The site is able to be served by an existing 10-inch sanitary sewer that extends through the property. The site plan is oriented in a way that avoids needing to relocate this sewer. Water is accessible via an existing stub from the 6-inch watermain in the right-of-way in Forest Boulevard. Streets and Access The site currently receives access from a gravel access point onto Forest Boulevard, which will need to be removed. The site will instead receive access from the existing access point at the neighboring property to the north, which is currently occupied by TGK Automotive. There is a cross-access easement on the TGK property for the access to this property. The applicant will need to coordinate with TGK throughout the construction process, and provide evidence to the City that this communication is occurring. MnDOT reviewed the proposed site plan considering additional traffic that would be utilizing the access point, and is not requiring any additional improvements to Forest Boulevard. The property will also need to provide access to the property to the south. The site plan shows a future private drive to be constructed for that future access. A cross-access easement will need be dedicated for the future access to the property to the south. The Dance Unit Site Plan Page 6 6 Wetlands The project does not include any wetland impacts. Park Dedication The proposed use does not require park dedication. 7. CONCLUSION / STAFF RECOMMENDATION: It is in staff’s opinion that the application meets the criteria to approve a site plan, provided that the applicant continue to work with staff on revisions that will bring the project into compliance with ordinance requirements and design guidelines. Staff recommends approval of the site plan subject to conditions in the resolution. 8. PLANNING COMMISSION RECOMMENDATION: The Planning Commission reviewed the request at their December 11, 2025 meeting. Following discussion, the Planning Commission voted unanimously to recommend that the City Council approve the site plan request. ATTACHMENTS: 1. Site Map 2. Resolution 3. City Engineer’s memo dated December 8, 2025 4. Site Plan 5. Architectural Plans 6. Civil Plans 7. Landscape Plan 8. MnDOT comment letter dated August 8, 2025 FORMAL OBJECTION TO SPECIAL ASSESSMENT 2026 Bald Eagle Industrial Park Area Street Improvement Project Date: December 15, 2025 To: City Clerk City of Hugo 14669 Fitzgerald Avenue North Hugo, MN 55038 Re: Formal Objection to Proposed Special Assessment Property Owner: Tyler Lessard & Angela Lessard Property Address: 14020 Finale Ave N, Hugo, MN 55038 Property ID: 2003121330016 Dear Mayor and City Council Members, I am writing to formally object to the proposed special assessment related to the 2026 Bald Eagle Industrial Park Area Street Improvement Project, pursuant to Minnesota Statutes Chapter 429. My property is residential in nature and is being assessed for improvements that are primarily designed to serve industrial traffic and commercial users at the end of the roadway. The proposed project does not confer a special beneflt to my property that is distinct from the general public beneflt, as required by Minnesota law. The proposed trail and sidewalk improvements do not abut or touch my property, and therefore provide no direct access, increased functionality, or measurable increase in market value to my parcel. These elements function as general public amenities and should not be specially assessed to residential property owners who receive no direct beneflt. Additionally, the existing street condition serving my property is not in poor or failing condition and does not require rehabilitation to maintain safe residential use. The primary effect of the proposed improvements appears to be facilitating increased industrial truck traffic, which would negatively impact residential character, noise levels, and safety, rather than providing a beneflt to my property. The estimated assessment amount of $2,050 is therefore disproportionate to any special beneflt received and appears to fund infrastructure improvements intended to support industrial operations rather than residential properties. I respectfully request that the City provide the assessment methodology used and reconsider the allocation of costs to residential parcels such as mine. For these reasons, I request that the proposed special assessment against my property be removed or signiflcantly reduced to refiect the absence of special beneflt, consistent with Minnesota Statute §429. Please accept this letter as my formal objection and include it in the official record of the public hearing scheduled for December 15, 2025. I respectfully request written notice of the Council’s decision regarding this matter. Thank you for your time and consideration. Sincerely, Tyler Lessard Property Owner 651-890-6482 Madjasper1980@icloud.com Property ID No. 2003121330015 Owner: Gerard Torenvliet – (651) 300-9725 / gerard@torenvliet.ca RE: 2026 Bald Eagle Industrial Park Area Street Improvement Project City of Hugo, MN WSB Project No. 028426-000 Executive summary While I support the proposed 2026 Bald Eagle Industrial Park Area Street Improvement Project, I object to the proposed special assessments on residential property owners on 140th St N. Minnesota Statute 429.051 requires that special assessments be based on special benefits received by the assessed property. The purpose and intent of this project is to improve roadway infrastructure for the Bald Eagle Industrial Park. These improvements will facilitate industrial operations and encourage additional industrial traffic. This does not benefit residential properties but rather creates negative impacts including noise, safety concerns, and reduced property enjoyment and value. The improvement is a general benefit (regional traffic flow and industrial park access) rather than a special benefit to residential properties. Therefore, I respectfully request that the four residential properties on 140th St N be exempted from the proposed special assessment. The proposed project’s title clearly identifies its purpose • The project is officially named, “2026 Bald Eagle Industrial Park Area Street Improvement Project”. This indicates the primary intended benefit is to the industrial park. • 140th St N. is the primary access to a mile-long industrial park (from 140th St N. south to 130th St.). • It also functions as a residential street for the four homes abutting the street, but due to its primary purpose as an access point to an industrial park it is significantly more robust than a typical residential street. • The expanding industrial park continues to generate increasing traffic, including a large volume of heavy truck traffic. The volume of traffic due to the industrial park outstrips the needs of four homes by at least two to three orders of magnitude. • Current state: 140th St N is adequate for residential use. It is in better shape than Fenway St or the streets in the neighborhood to the North of 140th St N. The proposed project is a general benefit to residential properties, not a special benefit • Minnesota statute 429.051 requires assessments be based on special benefits to the assessed property. • The term ‘special’ is specific and entails an increase in value of a residential property due to a proposed project. • The proposed project provides a general benefit to residential properties, facilitating the operations of the Bald Eagle Industrial Park and supporting the City’s overall tax base. • Residential properties will experience minimal to no increase in market value from a slightly improved road, when the road is already adequate for residential needs. The residential properties on 140th St N already bear the burden of the industrial park, with no overall benefit • The four residential homes that abut 140th St N experience heavy general and truck traffic with all the associated concerns (significantly increased noise, reduced property enjoyment during business hours). • In addition, these homes are at the price point of starter homes in Minnesota yet the traffic on 140th St N would be a safety concern for young families considering a purchase. The existence of the Bald Eagle Industrial Park thus reduces demand on these properties, depressing their market value. • Any marginal benefit of the proposed partial road rehabilitation is vastly outweighed by the ongoing burden these residences experience from being situated on the main traffic artery for an industrial park. • In effect, residential owners are being asked to subsidize a project that will reduce their property value and quality of life by increasing the viability of the Bald Eagle Industrial Park. Recommendations On this basis, I can continue to support the proposed 2026 Bald Eagle Industrial Park Area Street Improvement Project conditional on the City pursuing one of the following options: • Exemption. Residential properties on 140th St N should be exempted from assessment given the road’s primary function as industrial access infrastructure. • Reclassification. The stretch of 140th St N serving the industrial park could be reclassified as a collector/arterial road rather than a local residential street, changing funding obligations and assessment structures.