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HomeMy WebLinkAbout2026.01.05 CC MinutesMINUTES City Council Meeting City Hall Council Chambers Monday, January 5, 2026 7:00 p.m. Call to Order Acting Mayor Miron called the meeting to order at 7:00 p.m. Roll Call and Pledge of Allegiance COUNCIL PRESENT: Krull, Miron, Petryk, Strub COUNCIL ABSENT: Weidt OTHERS PRESENT: City Administrator Bryan Bear, City Engineer Mark Erichson, City Attorney Dave Snyder, Community Development Director Rachel Juba, City Clerk Michele Lindau Approve Minutes for the December 15, 2025, City Council Meeting Petryk made motion, Strub seconded, to approve the minutes for the City Council meeting held on December 15, 2025, as presented. All Ayes. Motion carried. Approval of Agenda Miron made motion, Krull seconded, to approve the agenda as amended by adding approval of Kleissler as Chair and Matt Derr as Vice Chair of the Planning Commission, and addition of scheduling the White Bear Chamber of Commerce Legislation Session. All Ayes. Motion carried. Approval of Consent Agenda Petryk made motion, Krull seconded, to approve the following Consent Agenda: 1. Approve Claims Roster 2. Approve Annual Performance Review for Building Inspector Scott Baller 3. Approve Annual Performance Review for Community Development Director Rachel Juba 4. Approve Annual Performance Review for Public Works Worker Neal Nelson 5. Approve Annual Performance Review for Accounting Clerk Jennifer Taylor 6. Approve Performance Review and Completion of Probationary Period for Building Inspector Mason Libke 7. Approve Appointment of Mike Miron as Acting Mayor 8. Approve Appointment of Meredith St. Pierre as Chair and Cathy Moore-Arcand as Vice- Chair of the Parks Commission 9. Approve Appointment of Brad LeTourneau as Chair of Historical Commission Council Meeting Minutes for January 5, 2026 Page 2 of 7 10. Approve Appointment of Tom Weidt and Ben Krull as Council Representatives on the EDA 11. Approve Appointment of Mayor Tom Weidt, Planning Commissioner Cindy Petty, and Resident Scott Arcand to the Board of Zoning Appeals and Adjustments 12. Approve Appointment of Tom Weidt as Chair of the Board of Zoning Appeals and Adjustments 13. Approve Appointment of WSB as City Engineer 14. Approve Appointment of Landform as City Planner 15. Approve Appointment of Johnson & Turner as City Attorney 16. Approve Appointment of Baker Tilly as Financial Advisor 17. Approve Appointment of US Bank as Depository for City Funds 18. Approve Appointment of The Citizen as Official Newspaper 19. Approve Appointments to Hugo Firefighter Relief Association 20. Approve Donation to the Hugo Fire Department from the Hugo American Legion 21. Approve Appointment of Bronwen Kleissler as Chair and Matthew Derr as Vice-Chair of the Planning Commission All Ayes. Motion carried. Approve Claims Roster Adoption of the Consent Agenda approved the Claims Roster as presented. Approve Annual Performance Review for Building Inspector Scott Baller Scott Baller was hired by the City as a Building Inspector on January 1, 2006. Adoption of the Consent Agenda approved the annual performance review for Building Inspector Scott Baller. Approve Annual Performance Review for Community Development Director Rachel Juba Rachel Juba was hired as the Associate Planner on January 2, 2007, and promoted to Planner in 2010, then Community Development Director in May 2018. Adoption of the Consent Agenda approved the annual performance review for Community Development Director Rachel Juba. Approve Annual Performance Review for Public Works Worker Neal Nelson Neal Nelson was hired on January 3, 2017, as a Public Works Worker. Adoption of the Consent Agenda approved the Annual Performance Review for Neal Nelson. Approve Annual Performance Review for Accounting Clerk Jennifer Taylor At its January 8, 2024, meeting, Council approved the hiring of Jennifer Taylor as the new Accounting Clerk beginning on January 29, 2024. Adoption of the Consent Agenda approved the annual performance review for Accounting Clerk Jennifer Taylor. Approve Performance Review and Completion of Probationary Period for Building Inspector Mason Libke Council approved hiring of Mason Libke as the new Building Inspector with a start date of July Council Meeting Minutes for January 5, 2026 Page 3 of 7 7, 2025. On January 7, 2026, Mason will have completed his six-month probationary period. Adoption of the Consent Agenda approved the performance review and completion of probationary period for Building Inspector Mason Libke. Approve Appointment of Mike Miron as Acting Mayor Each year, the Council appoints a member of the Council for the position of Acting Mayor. Adoption of the Consent Agenda approved the reappointment of Council Member Mike Miron as Acting Mayor for the year 2026. Approve Appointment of Meredith St. Pierre as Chair and Cathy Moore-Arcand as Vice- Chair of the Parks Commission Annually, the City Council appoints members of the Parks Commission to serve as chair and vice-chair. Meredith St. Pierre was appointed as the Chair of the Parks Commission in September 2022. Cathy Moore-Arcand has served as Vice-Chair since January 2017. Adoption of the Consent Agenda approved the reappointment of Meredith St. Pierre as Chair and Cathy Moore-Arcand as Vice-Chair for the Parks and Recreation Commission for 2026 Approve Appointment of Brad LeTourneau as Chair of Historical Commission Annually, the City Council appoints a member of the Historical Commission to serve as the Chair of the Commission. Brad LeTourneau has served as the Chair of the Commission since September 2023. Adoption of the Consent Agenda approved the reappointment of Brad LeTourneau as the Chair of the Historical Commission for 2026. Approve Appointment of Tom Weidt and Ben Krull as Council Representatives on the EDA Annually, Council appoints two representatives from the Hugo City Council to serve on the Economic Development Authority (EDA). Adoption of the Consent Agenda approved reappointment of Mayor Weidt and Council Member Krull to serve as the Council Representatives on the EDA for 2026. Approve Appointment of Mayor Tom Weidt, Planning Commissioner Cindy Petty, and Resident Scott Arcand to the Board of Zoning Appeals and Adjustments Annually, the Hugo City Council appoints a member of the Planning Commission, City Council, and a resident to serve on the Board of Zoning Appeals and Adjustments. Tom Weidt has agreed to continue to serve another year as the City Council representative, and Cindy Petty has agreed to serve as the Planning Commission representative, and Scott Arcand as the resident representative. Adoption of the Consent Agenda approved the reappointment of Tom Weidt as the City Council representative, and Cindy Petty as the Planning Commission representative, and Scott Arcand as the resident representative on the Board of Zoning Appeals and Adjustments for one-year terms. Approve Appointment of Tom Weidt as Chair of the Board of Zoning Appeals and Adjustments Annually, Council approves appointment of Chair of the Board of Zoning Appeals and Council Meeting Minutes for January 5, 2026 Page 4 of 7 Adjustments. Adoption of the Consent Agenda approved reappointment Board Member Tom Weidt as Chair of the Board of Zoning Appeals and Adjustments for 2026. Approve Appointment of WSB as City Engineer WSB Engineers has been the City Engineer for the past 22 years. WSB Engineers is requesting to continue to provide this service to the City with an average rate adjustment of 4%. Adoption of the Consent Agenda approved WSB Engineers and Mark Erichson as the City Engineer for 2026. Approve Appointment of Landform as City Planner Kendra Lindahl from Landform has worked over the past 23 years as the City Planner. Landform would like to continue to provide this service to the City at a revised rate schedule. Adoption of the Consent Agenda approved Kendra Lindahl as the City Planner/Planning Consultant for the year 2026. Approve Appointment of Johnson & Turner as City Attorney City Attorney Dave Snyder has served the City with the law firm of Johnson & Turner for the past several years. Johnson & Turner would like to continue to provide legal services to the City at the adjusted rate schedule. Adoption of the Consent Agenda approved David Snyder and the Johnson & Turner Law Firm as the City Attorney for the year 2026. Approve Appointment of Baker Tilly as Financial Advisor Financial Advisors Chris Hogan, Mikaela Huot and the other members of the Baker Tilly Virchow Krause, LLP team have served the City over the years on a wide variety of projects. Adoption of the Consent Agenda approved Baker Tilly Virchow Krause, LLP, as the City’s financial advisors for the year 2026. Approve Appointment of US Bank as Depository for City Funds Each year, Council selects a depository/bank for the deposit of City funds. For many years, Council has selected the local Hugo branch of US Bank. Adoption of the Consent Agenda approved U.S. Bank-Hugo as the official depository for City funds for 2026. Approve Appointment of The Citizen as Official Newspaper Each year, Council selects a newspaper as the official publication for all public notices and publishing of ordinances. For the past 16 years, the City Council appointed The Citizen as the City’s new official newspaper, and The Citizen would like to continue to provide this service at a rate increase from $14.69 to $17.51 per column inch. Adoption of the Consent Agenda approved The Citizen as the City’s official newspaper for 2026. Approve Appointments to Hugo Firefighter Relief Association Minnesota State Statute requires the official appointment of the ex-officio members of the Hugo Council Meeting Minutes for January 5, 2026 Page 5 of 7 Fire Department Relief Association Board. Council must appoint two elected or appointed members. Adoption of the Consent Agenda approved the reappointment of Mayor Tom Weidt and Finance Director Anna Wobse as ex-officio members of the Hugo Fire Department Relief Association Board. Approve Donation to the Hugo Fire Department from the Hugo American Legion The Hugo American Legion would like to donate $1,500 to the Hugo Fire Department from pull-tab proceeds. All donations to the Fire Department must be approved by the Council. Adoption of the Consent Agenda approved the donation of $1,500 to the Hugo Fire Department. Approve Appointment of Bronwen Kleissler as Chair and Matthew Derr as Vice-Chair of the Planning Commission Annually, Council appoints a member of the Planning Commission to serve as Chair of the Commission. Bronwen Kleissler has been serving as the Chair of the Planning Commission since August 2015, and Matt Derr was appointed as Vice-Chair in March 2022. Adoption of the Consent Agenda approved the reappointment of Bronwen Kleissler as the Chair and Matthew Derr as Vice-Chair of the Planning Commission for 2026. Discussion on 165th Street AUAR and Approval of Resolution Ordering AUAR Community Development Director Rachel Juba provided background information on an Alternative Urban Areawide Review (AUAR) saying there has been an increased interest from developers in properties on 165th Street. With development, infrastructure improvements would be necessary. At its April 21, 2025, meeting, Council approved staff to work with consultants on drafting an Alternative Urban Areawide Review (AUAR). In July 2025 an open house was held where over 100 people attended and meetings were held with several property owners. Some did not support development but understood it was planned for the area. Some property owners supported sewer and water to their property for development. Most supported the paving of 165th Street. In September 2025 a joint workshop with the City Council, EDA and Planning Commission was held where feedback from the open house was shared and development scenarios, utilities, and streets were discussed. There was support for keeping industrial and mix use land uses and support for the paving of 165th Street as an interim rural roadway improvement, which is in the current CIP. Future plans for oversizing utilities would happen north of 165th Street. Juba explained that if Council approved the preparation of the AUAR this evening, the official 120-day clock would start for the adoption of the AUAR. Staff will continue to prepare and present the draft at the February or March Council meeting. It would then be sent out to other agencies for comments. In March, staff would like to hold an open house to present the plan and get feedback. The final AUAR will be approved in May, and then staff would begin preparing amendments to the Comprehensive Plan. Juba was asked to clarify the final goal of the AUAR and how property owners receive notice. Juba replied that the goal is to have land use and utilities decided as well as street improvements. Costs and escrow analysis will be done as well as an environmental review. As development Council Meeting Minutes for January 5, 2026 Page 6 of 7 comes in, they will not have to go through the process separately. Notices of meetings will be published in the newspaper and direct notices will be sent to all property owners in the AUAR area. Petryk made motion, Miron seconded, to approve RESOLUTION 2026-1 ORDERING THE PREPARATION OF AN ALTERNATIVE URBAN AREAWIDE REVIEW FOR THE 165TH STREET CORRIDOR. All Ayes. Motion carried. Reminder – Fire Department Banquet Saturday, January 17, 2026 City Administrator Bryan Bear reminded Council they scheduled a meeting to attend the Hugo Fire Department Annual Banquet on Saturday, January 17, 2026, at the Hugo American Legion beginning at 5 p.m. Cancel January 19, 2026, City Council Meeting Due to Martin Luther King Holiday The second Council meeting of the month falls on the Martin Luther King Holiday, January 19. City Administrator Bryan Bear recommended Council cancel the January 19, 2026, regular Council meeting. Strub made meeting, Krull seconded, to cancel the January 19, 2026, City Council meeting. All Ayes. Motion carried. Reminder - Council Goal Setting Session Monday, January 26, 2026 City Administrator Bryan Bear reminded Council they scheduled their Annual Goal Setting Session for Monday, January 26, 2026, at 6 p.m. in the Council Chambers. Schedule the Board of Appeal and Equalization for Thursday, April 2, 2026 City Administrator Bryan Bear informed Council that Washington County was requesting the Council schedule the Board of Appeal and Equalization meeting for Thursday, April 2, 2026, from 5:30-7:00 pm. Petryk made motion, Miron seconded, to schedule LBAE meeting for Thursday, April 2, 2026, in the Oneka Room at City Hall. All Ayes. Motion carried. Schedule 2026 Legislative Reception for Wednesday, January 14, 2026 City Administrator Bryan Bear informed Council the White Bear Lake Area Chamber of Commerce will be holding the 2026 Legislative Reception on Wednesday, January 14, 2026, from 4:30 p.m. to 7:00 p.m. at the Tria Restaurant in North Oaks. Bear recommended they schedule it as a meeting if they wish to attend. Council Meeting Minutes for January 5, 2026 Page 7 of 7 Miron made motion, Krull seconded, to schedule a meeting to attend the 2026 Legislative Reception. All Ayes. Motion carried. Adjournment Strub made motion, Miron seconded, to adjourn at 8:31 p.m. All Ayes. Motion carried. Respectfully Submitted, Michele Lindau, City Clerk