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Home My WebLink About2026.04.20 CC Packet A. CALL TO ORDER B. ROLL CALL C. PLEDGE OF ALLEGIANCE D. APPROVAL OF MINUTES 1. April 2, 2026, Local Board of Appeal and Adjustments 2. April 6, 2026, City Council Meeting 3. April 8, 2026, Hardwood Creek Open House 4. April 15, 2026, Metro Cities Annual Meeting E. APPROVAL OF AGENDA F. APPOINTMENTS/PRESENTATIONS 1. Hopkins Schoolhouse Update – Hopkins Schoolhouse and Heritage Center President Liz Cinqueonce G. CONSENT AGENDA All matters listed under the Consent Agenda are considered to be routine by the City Council and will be enacted by one motion and a roll call vote. If a member of the City Council or the public wishes to discuss an item, that item will be removed from the Consent Agenda and will be considered separately. 1. Approve Claims Roster 2. Approve Special Event Permit for Outdoor Music at 13327 Goodview Avenue North on Friday, July 24, 2026 3. Approve Special Event Permit for Outdoor Services and Picnic for New Life Church on Sunday, June 7, 2026 4. Approve Quote for the 2026 Dust Control Project 5. Approve Selection of Enterprise Resource Planning (ERP) Software Mayor: Tom Weidt Councilmembers: Becky Petryk, Ward 1 Ben Krull, Ward 2 Dave Strub, Ward 3 Mike Miron, At Large City Council Agenda Monday, April 20, 2026 Address: 14669 Fitzgerald Ave. N. Hugo, MN 55038 Phone: 651-762-6300 Website: www.ci.hugo.mn.us H. PUBLIC HEARING 1. Nothing Scheduled I. UNFINISHED BUSINESS 1. Update on Design Guidelines for Veterans Memorial and Approve Agreement for WSB to Design Memorial J. NEW BUSINESS 1. Nothing Scheduled K. VISITOR PRESENTATIONS 1. Nothing Scheduled L. COUNCIL PRESENTATIONS 1. Nothing Scheduled M. ADMINISTRATIVE PRESENTATIONS 1. Reminder – Joint Workshop on Zoning Code Revisions on Thursday, April 23, 2026 2. Reminder – Annual Performance Review for City Administrator Bryan Bear on Monday, May 4, 2026 N. ADJOURNMENT BACKGROUND MEMO FOR THE CITY COUNCIL MEETING ON APRIL 20,2026 D.1 April 2, 2026, Local Board of Appeal and Adjustments D.2 April 6, 2026, City Council Meeting D.3 April 8, 2026, Hardwood Creek Open House D.4 April 15, 2026, Metro Cities Annual Meeting Staff recommends Council approve the above minutes as presented. F.1 Hopkins Schoolhouse Update – Hopkins Schoolhouse and Heritage Center President Liz Cinqueonce President of the Hopkins Schoolhouse and Heritage Center Liz Cinqueonce will provide the Council an update. G. 1 Approval of Claims Staff recommends Council approve the Claims Roster as presented. G.2 Approve Special Event Permit for Outdoor Music at 13327 Goodview Avenue North on Friday, July 24, 2026 Jodi Hemann has applied for a Special Event Permit for an outdoor Christian musical event on Friday, July 24, 2026, from 6-9:30 p.m. The event will be held at her home on five acres at 13327 Goodview Avenue North. Approximately 75 - 100 people are expected to attend. Music will be played from 7-8:30 p.m. A food truck and porta potty will be available. A Special Event Permit approved by Council is required because they will be using an amplified sound system. Staff recommends Council approve the Special Event Permit for 13327 Goodview Avenue North for a musical event. G.3 Approve Special Event Permit for Outdoor Services and Picnic for New Life Church on Sunday, June 7, 2026 David Streitz on behalf of New Life Church has applied for a Special Event Permit to hold an outdoor service and picnic on Sunday, June 7, 2026, from 9 a.m. to 4 p.m. The event will include a potluck and games. A Special Event Permit approved by Council is required because they will be using an amplified sound system for the service and game announcements during the event. Approximately 100 people are expected to attend. One or two small canopy tents may be set up. Staff recommends Council approve the Special Event Permit for New Life Church for outdoor events on June 7, 2026. G.4 Approve Quote for the 2026 Dust Control Project The City of Hugo currently applies dust control to approximately 23 miles of gravel roads located within its municipal boundaries, and the City’s General Budget accounted for a dust control project in 2026. As in past years, staff would work with May Township to cost share for the application of dust control on the shared portion of Keystone Avenue. Two quotes for dust control were received and opened on April 10, 2026. The low quote was from Envirotech Services at $1.57 per gallon. With City Council approval, staff would coordinate with Envirotech Services to deliver and place a total of 109,000 gallons of calcium chloride in two separate applications, once in mid- June and again in mid-August. Staff recommends Council approval of the quote from Envirotech Services in the amount of $171,130 for calcium chloride for 2026 dust control. G.5 Approve Selection of Enterprise Resource Planning (ERP) Software At the September 19, 2025, Midyear Budget Review Workshop, staff informed the City Council that Tyler Technologies had notified the City that support for the current Fund Balance accounting software will reach its end of life effective December 31, 2026. This will end support for all core financial modules currently utilized by the Finance Department. Staff has conducted a comprehensive review of replacement software options and demonstrations were completed with three vendors: BS&A, GovSense, and Tyler Technologies’ ERP Pro product. All three vendors offer robust ERP solutions with functionality extending beyond Finance to support operations in the Building Department and Planning and Zoning. The Building Department has expressed interest in transitioning from its current Permit Works software, while Planning and Zoning is seeking improved application tracking capabilities. After evaluation staff recommends proceeding with the selection of BS&A Software as the City’s new ERP solution. The system is expected to significantly reduce manual processes and improve operational efficiency across departments. BS&A has demonstrated the ability to successfully migrate data from the City’s existing system into its platform, helping to ensure continuity of financial records and minimize disruption during implementation. Staff recommends Council approve BS&A Software as the City’s new Enterprise Resource Planning (ERP) software. I.1 Update on Design Guidelines for Veterans Memorial and Approve Agreement for WSB to Design Memorial At the meeting of July 7, 2025, the City Council authorized the Lions Volunteer Park Veterans Memorial Subcommittee. The committee has met five times and has prepared a mission statement, conducted a visual preference survey, and drafted Design Guidelines for the Memorial. At their meeting of March 18, 2026, the Parks Commission recommended approval of the Veterans Memorial Design Guidelines. A proposal has been received from WSB to prepare three schematic designs, work with the committee to prepare a preferred design and cost estimates, and to prepare 3D images for fundraising purposes. At their meeting of April 15, 2026, the Parks Commission recommended approval of WSB’s proposal for design services for the Veterans Memorial and use of the Special Park Fund in the amount of $21,000. M.1 Reminder – Joint Workshop on Zoning Code Revisions on Thursday, April 23, 2026 The Council has scheduled a joint workshop with the Planning Commission for Thursday, April 23, 2026, at 5:30 p.m. in the Oneka Room at City Hall to discuss revisions to the Zoning Code. M.2 Reminder – Annual Performance Review for City Administrator Bryan Bear on Monday, May 4, 2026 The Council has scheduled the performance review for City Administrator Bryan Bear for Monday, May 4, 2026, at 6 p.m., one hour prior to the City Council meeting at 7 p.m. N. Adjournment 1 4/16/2026 10:16 AM Su Mo Tu We Th Fr Sa 123456789101112 13 14 15 16 17 1819 20 21 22 23 24 2526 27 28 29 30 April 2026 Su Mo Tu We Th Fr Sa 12345678910 11 12 13 14 15 1617 18 19 20 21 22 2324 25 26 27 28 29 3031 May 2026April 2026 Mar 29 30 31 Apr 1 2 3 4 5:30pm LBAE Meeting (Oneka Room) 5 6 7 8 9 10 11 Easter 7:00pm City Council 4:00pm Hardwood Creek Open House (Oneka Room) 6:30pm BOZA 7:00pm Planning Comm 12 13 14 15 16 17 18 5:00pm Metro Cities Annual Meeting (Roseville) 7:00pm Parks Comm 9:00am Kidz 'n Biz (Oneka Elementary) 19 20 21 22 23 24 25 7:00pm City Council (Oneka Room) 1:00pm Hist Comm 5:30pm EDA 5:30pm Workshop on Zoning Code (Oneka Room) - Michele Lindau 6:30pm BOZA 7:00pm Planning Comm 8:00am Spring Cleanup (Public Works) 26 27 28 29 30 May 1 2 8:00am Shredding Event (City Hall Parking Lot) SUNDAY MONDAY TUESDAY WEDNESDAY THURSDAY FRIDAY SATURDAY 2 4/16/2026 10:16 AM Su Mo Tu We Th Fr Sa 12345678910 11 12 13 14 15 1617 18 19 20 21 22 2324 25 26 27 28 29 3031 May 2026 Su Mo Tu We Th Fr Sa 1234567 8 9 10 11 12 1314 15 16 17 18 19 2021 22 23 24 25 26 2728 29 30 June 2026May 2026 Apr 26 27 28 29 30 May 1 2 3 4 5 6 7 8 9 6:00pm Bryan's review (Hugo Conference Room) 7:00pm City Council 10 11 12 13 14 15 16 Mother's Day 6:30pm BOZA 7:00pm Planning Comm 17 18 19 20 21 22 23 7:00pm City Council 1:00pm Hist Comm 5:30pm EDA 7:00pm Parks Comm 24 25 26 27 28 29 30 Memorial Day 7:00pm Concert in the Park 6:30pm BOZA 7:00pm Planning Comm 31 Jun 1 2 3 4 5 6 SUNDAY MONDAY TUESDAY WEDNESDAY THURSDAY FRIDAY SATURDAY MINUTES LBAE Meeting City Hall Oneka Room Thursday, April 2, 2026 5:30 p.m. COUNCIL PRESENT: Krull, Miron, Petryk, Strub, Weidt COUNCIL ABSENT: None ALSO PRESENT: City Administrator Bryan Bear, Washington County Staff Mayor Weidt called the meeting to order at 5:30 p.m. The annual Local Board of Appeals and Equalization meeting was held to give property owners an opportunity to appeal the classification or value applied to their property. Council reviewed information on eight properties, and motions were made and passed for no change on all the properties appealed. All information is on file at Washington County. Miron made motion, Strub seconded, to adjourn at 6:45 p.m. All Ayes. Motion carried. Respectfully Submitted, Bryan J. Bear City Administrator MINUTES City Council Meeting City Hall Council Chambers Monday, April 6, 2026 7:00 p.m. Call to Order Mayor Weidt called the meeting to order at 7:00 p.m. Roll Call and Pledge of Allegiance COUNCIL PRESENT: Krull, Miron, Petryk, Strub, Weidt COUNCIL ABSENT: None OTHERS PRESENT: City Administrator Bryan Bear, City Engineer Mark Erichson, City Attorney Dave Snyder, Community Development Director Rachel Juba, City Clerk Michele Lindau Approve Minutes for the March 16, 2026, City Council Meeting Petryk made motion, Strub seconded, to approve the minutes for the City Council meeting held on March 16, 2026, as presented. All Ayes. Motion carried. Approval of Minutes for the March 24, 2026, 165th Street AUAR Open House Krull made motion, Petryk seconded, to approve the minutes for the 165th Street Open House held on March 24, 2026, as presented. All Ayes. Motion carried. Approval of Agenda Weidt made motion, Miron seconded, to approve the agenda as presented. All Ayes. Motion carried. Hugo Fire Department Annual Report – Fire Chief Jim Compton, Jr. Fire Chief Jim Compton, Jr. presented the Hugo Fire Department’s 2025 Annual Report. The Department responded to 488 calls in 2025. Of those, 204 were rescue assists with M Health, including 21 cardiac arrests. Alarm calls continue to increase, likely due to the age of homes, and the Department continues to educate residents. The Department responded to 36 structure fires, 19 of which occurred outside the City. The average percentage of medical calls among fire departments is approximately 80%, while Hugo responded to 42% of medical calls, as the Department responds only to major medical and lift-assist calls when necessary. They have reduced call volume by limiting mutual aid and ambulance calls when their response would not add value. Compton commended the medical direction and training received through M Health. Council Meeting Minutes for April 6, 2026 Page 2 of 10 Motor vehicle accidents are tracked separately from medical calls; the Department responded to 55 such incidents last year, assisting with scene control, patient care, extrication, and cleanup. Total calls increased 19% from the previous year, from 411 in 2024 to 488 in 2025, compared to an average 8% increase in prior years. The busiest month in 2025 was July, with the busiest times between 1–3 a.m. and 3–4 p.m. Fifty-seven percent of calls occurred between 8 a.m. and 6 p.m., with Wednesdays being the busiest day. During 2025, firefighters completed 3,600 hours of combined training, including weekly drills, specialty training, and small-group training. Operational updates included two firefighters completing probation and one resignation, bringing total staff to 28. The station was remodeled to include a “work-from-station” setup, improving response times. A training prop was purchased with donations. Leadership development continued, supported by a leadership coach focused on succession planning. The Department remains active in community events. Department received $56,773 in donations in 2025. In collaboration with Ducks Unlimited, the Relief Association will host “Bingo for Broomsticks” as its next fundraising event. Chief Compton emphasized the AED initiative, reporting that there are 28 AEDs available—12 carried by firefighters and 3 by chiefs. These AEDs were instrumental in saving two lives in 2025, and a lifesaving award ceremony is being planned. The Department worked to improve its ISO rating to help lower insurance costs for residents in rural areas. Other improvements include the replacement of the SCBA fill station, updates to the apparatus bay, and office remodeling. Lieutenant Bieniek is leading a community risk reduction program, which entails at-home visits for a carbon monoxide awareness campaign. A truck committee is currently evaluating equipment needs, and a fire marshal position will open upon the retirement of the current marshal, with ongoing discussions regarding staffing models. Petryk asked about lift-assist protocols, noting that some care assistants decline to lift. Compton explained that liability concerns exist and that the Department typically conducts lifts only after an ambulance has arrived since such calls often involve a medical issue. Personnel are trained in proper lifting techniques. Krull commented on the ability of the firefighters to be able to work from the station, saying it was a great idea and encouraged Compton to share it with other departments. Compton replied that departments differ in opinions on it and that Hugo incorporated the model into the City’s personnel policy as a Council-approved benefit. Weidt commented on the availability of AEDs in the community and the two lives that were saved. He thanked Compton for the update and encouraged the department to keep up the good work. M Health Fairview Annual Report – District Chief Kevin Kane District Chief Kevin Kane presented the MHealth Fairview Annual Report. Kane reported that it is going on six years that MHealth took over EMS calls for Hugo. He presented data for the northern region that showed there were 5,136 calls in 2025. There were Council Meeting Minutes for April 6, 2026 Page 3 of 10 298 calls in their service area and 294 out of their service area. The average response time for emergent calls was 8:11 minutes and an average 8:49 minutes for all calls combined. In Hugo, M Health received 1,029 calls and received mutual aid 59 times. The emergent response time was 7:46 minutes, and the combined average was 8:35 minutes. Kevin presented a map that showed the highest call volume in a centralized area near Frenchman Road and TH61. A graph he showed indicated that most calls occur during morning and evening hours, when residents are typically waking up or returning home. Weidt expressed appreciation for the service provided and the strong working relationship with the Hugo Fire Department. Miron asked whether the service model remained the same, with ambulances stationed in strategic locations. Kane confirmed that it has remained largely unchanged and explained that M Health uses a dynamic deployment model, positioning units based on current call volume and the most efficient response routes. Approval of Consent Agenda Petryk made motion, Miron seconded, to approve the following Consent Agenda: 1. Approve Claims Roster 2. Approve Six-Month Performance Review and Completion of Probationary Period for Public Works Worker Ryan Christiansen 3. Approve Hiring Public Works Summer Seasonal Workers 4. Approve Donation to the Hugo Fire Department from the Hugo American Legion 5. Approve Donation to the Hugo Fire Department from American Online Giving Foundation 6. Approve Lawful Gambling Exempt Permit for the James Triumph Charity Event on June 6, 2026, at the Blacksmith Lounge 7. Approve Lawful Gambling Exempt Permit for Hugo Lions Club for Hugo Good Neighbor Days on June 6 & 7, 2026 8. Approve Off-Site Gambling Permit for Merrick, Inc. for Hugo Good Neighbor Days June 5-7, 2026 9. Approve Special Event Permit for Hugo American Legion Family Days on April 25, 2026 10. Approve Purchase of Ferris Zero Turn Mower for Public Works Department 11. Approve Resolution Authorizing Distribution of 165th Street AUAR for Public Comment All Ayes. Motion carried. Approve Claims Roster Adoption of the Consent Agenda approved the Claims Roster as presented. Council Meeting Minutes for April 6, 2026 Page 4 of 10 Approve Six-Month Performance Review and Completion of Probationary Period for Public Works Worker Ryan Christiansen At its October 6, 2025, meeting, the Council approved the hiring of Ryan Christiansen as the new Public Works Worker with a start date of October 20, 2025. On April 20, 2026, Ryan will have completed his six-month probationary period. Adoption of the Consent Agenda approved the performance review and completion of probationary period for Public Works Worker Ryan Christiansen. Approve Hiring Public Works Summer Seasonal Workers Staff requested Council approve the hiring of seasonal employees for the Public Works Department. In the 2026 General Fund Budget, Council approved funding for seasonal employee positions. There are five seasonal workers who are interested in returning from last year. Adoption of the Consent Agenda approved the rehiring of last year’s seasonal employees: William Heise, Beck Rogers, Jacob Weierke, Kristofer Bower, and Matias Evert. Approve Donation to the Hugo Fire Department from the Hugo American Legion The Hugo American Legion requested to donate $1,000 to the Hugo Fire Department from pull- tab proceeds. All donations to the Fire Department must be approved by the Council. Adoption of the Consent Agenda approved the donation of $1,000 to the Hugo Fire Department. Approve Donation to the Hugo Fire Department from American Online Giving Foundation The American Online Giving Foundation – Benevity Giving Platform disperses money donated by employees and/or matching funds from one of Benevity’s corporate clients. Donators are able to choose one of the Foundation’s recipients to receive the funds. Brent Tervola has chosen to donate $48.56 to the Hugo Fire Department. All donations to the Fire Department must be approved by the City Council. Adoption of the Consent Agenda approved the donation of $48.56 to the Hugo Fire Department. Approve Lawful Gambling Exempt Permit for the James’ Triumph Charity event on June 6, 2026, at the Blacksmith Lounge Sierra Pollock from James’ Triumph charity had submitted a Lawful Gambling Exempt Permit application to hold a raffle at their event to be held at the Blacksmith Lounge on June 6, 2026. Jamess’ Triumph exists to support families who have been affected by miscarriage, stillbirth, and infant loss. The permit is issued by the MN Gambling Control Board after approval by the City. Adoption of the Consent Agenda approved the Lawful Gambling Exempt Permit for James’ Triumph charity event on June 6,2026. Approve Lawful Gambling Exempt Permit for Hugo Lions Club for Hugo Good Neighbor Days June 5-7, 2026 The Hugo Lions Club had submitted a Lawful Gambling Exempt Permit to hold bingo, paddlewheel and raffle drawings during Good Neighbor Days to be held at Lions Park June 5-7. Council Meeting Minutes for April 6, 2026 Page 5 of 10 The permit is issued by the MN Gambling Control Board after approval by the City. Adoption of the Consent Agenda approved the Lawful Gambling Exempt Permit for the Hugo Lions Club for Good Neighbor Days on June 5-7, 2026. Approve Off-Site Gambling Permit for Merrick, Inc. for Hugo Good Neighbor Days on June 6 & 7, 2026 Merrick, Inc. had submitted an LG230 application to conduct off-site gambling in the form of Bingo during Hugo Good Neighbor Days on Saturday, June 6 and Sunday June 7, 2025, at Hugo Lions Park, 5524 Upper 146th Street North, Hugo, MN. A Lawful Gambling Permits would be issued by the MN Gambling Control Board after being approved by the City. Adoption of the Consent Agenda approved the Off-Site Gambling Permit for Merrick, Inc. to conduct Bingo during Good Neighbor Days. Approve Special Event Permit for Hugo American Legion Family Days on April 25, 2026 The National Executive Committee of the American Legion passed a resolution in October 2025 established American Legion Family Day to be observed annually on the last Saturday in April. The Hugo American Legion would like to celebrate the day by holding a festival on Saturday, April 25, 2026. A Special Event Permit approved by Council is necessary because alcohol will be sold outdoors, approximately 200-300 people are expected to attend throughout the day, and there will be amplified music and event announcements. The event will include a rib contest and vendors. The event will begin at 6 a.m. for the BBQ teams to set up and will end at 6 p.m. Adoption of the Consent Agenda approved the Special Event Permit for the Hugo American Legion Family Day on April 25, 2026, subject to the conditions in the staff memo. Approve Purchase of Ferris Zero Turn Mower for Public Works Department A Toro zero turn mower with a bagger was purchased in 2005 for maintaining the City’s parks and facilities and is at the end of its useful life. Staff would like to replace the Toro mower with a Ferris zero turn mower with an EZ dump hopper. Money had been included in the 2026 CIP budget for this purchase. Adoption of the Consent Agenda approved the purchase of a Ferris ISX3300 60” zero turn mower with EZ dump hopper as outlined in the quote from L.T.G. Power Equipment in the amount of $22,618.00. Approve Resolution Authorizing Distribution of 165th Street AUAR for Public Comment Staff and consultants have been drafting the AUAR for the 165th Street corridor area over the past several months. There have been public meetings to provide information on the AUAR and gather feedback on the study and plans. The draft AUAR has been prepared and is complete to be sent out for public comment. The first step of the review process is for the City Council to authorize staff to distribute the AUAR for public comment. Adoption of the Consent Agenda approved RESOLUTION 2026 – 7 AUTHORIZING THE DISTRIBUTION OF THE DRAFT ALTERNATIVE URBAN AREAWIDE REVIEW AND MITIGATION PLAN FOR THE 165TH STREET CORRIDOR AREA TO THE ENVIRONMENTAL QUALITY BOARD FOR PUBLIC COMMENT. Council Meeting Minutes for April 6, 2026 Page 6 of 10 Assessment Hearing for 2026 Bald Eagle Industrial Park (BEIP) Area Street Project Improvement Project A public hearing had been scheduled for this evening on assessments for the BEIP area street improvement project. Staff recommended the assessment hearing and improvement hearing berescheduled to Monday, May 4, 2026, to allow adjustments to the assessment roll. Mayor Weidt asked if there were any comments, and there were none. Weidt made motion, Petryk seconded, to reschedule the hearing on the Bald Eagle Industrial Park area street improvement project to the Monday, May 4, 2026, City Council meeting. All Ayes. Motion carried. Approve Resolution Receiving Amended Feasibility Study and Setting the Public Hearing for the 2026 BEIP Area Street Improvement Project City Council previously received the plans and specifications and held the improvement hearing. Within the original assessment roll, three of the properties had the common element being assessed (that portion of the parcel that had frontage). City Engineer Mark Erichson informed Council that the County requested that the City modify and assess the property owners within the parcel. To ensure proper protocols are followed, Erichson recommended updating the assessment roll and holding a new improvement hearing. Appropriate notice will be sent to property owners, and the hearing would be set for May 4, 2026. Miron made motion, Strub seconded to approve RESOLUTION 2026-8 RECEIVING THE FEASIBILITY REPORT AND SETTING THE PUBLIC HEARING FOR THE 2026 BALD EAGLE INDUSTRIAL PARK STREET IMPROVEMENT PROJECT. All Ayes. Motion carried. Approve Resolution Declaring the Costs to be Assessed and Resolution for Hearing on Proposed Assessment for the 2026 BEIP Area Street Improvement Project Due to the amended feasibility study and assessment roll, City Engineer Mark Erichson requested Council declare the costs to be assessed and set the assessment hearing for May 4, 2026. Total project costs were estimated to be $4,678,427 with $1,021,356 being assessed. Erichson recommended Council approve the resolutions declaring costs to be assessed and setting the hearing on assessments for the 2026 BEIP Street Improvement Project. Petryk made motion, Miron seconded, to approve RESOLUTION 2026 – 9 DECLARING THE COST TO BE ASSESSED AND ORDERING PREPARATION OF PROPOSED ASSESSMENT ROLL FOR THE 2026 BALD EAGLE INDUSTRIAL PARK AREA STREET IMPROVEMENT PROJECT. All Ayes. Motion carried. Council Meeting Minutes for April 6, 2026 Page 7 of 10 Miron made motion, Krull seconded, to approve RESOLUTION 2026 – 10 FOR HEARING ON PROPOSED ASSESSMENT FOR THE 2026 BALD EAGLE INDUSTRIAL PARK AREA STREET IMPROVEMENT PROJECT. All Ayes. Motion carried. Update on Washington County Cost Share for Trail Along 140th Street and Fenway Boulevard The City of Hugo and Washington County continue to collaborate on completing the southern portion of the Hardwood Creek Regional Trail. At this time, a Joint Powers Agreement is not expected to be finalized before the City awards the construction contract for the 2026 Bald Eagle Industrial Park Area Street Improvement Project. City Engineer Erichson explained that the trail segment along 140th Street will be upgraded from a five-foot sidewalk to a ten-foot regional trail, and Fenway Avenue from 140th Street to 130th Street will also be reconstructed to a ten-foot regional trail standard. Construction plans for the 2026 street project are currently out for bid, and completing these trail sections at the same time would reduce costs. The segment from 130th Street west to Highway 61 would be an eight-foot local trail connecting neighborhoods east of Highway 61. The County’s portion, extending south from Fenway Boulevard between 130th Street and 120th Street behind Wilson Tool, will connect to Ramsey County’s regional trail. Total trail improvements are estimated at $3.2 million. The City’s share is estimated at $760,000. For trails completed with the street project, the County would be responsible for $464,000 (50% of the 140th Street trail and 100% of the Fenway trail), and the City would contribute $90,000 (its 50% share of the 140th Street trail). The County has not allocated funding for its portion and has requested a turnback policy for the trail along Fenway Avenue after improvements, which City staff felt was not reasonable. Ongoing maintenance responsibilities remain under discussion, and no agreement is expected before the City awards the construction contract. Erichson provided options to proceed. The trail component could be excluded from the project. The County does not have 140th or Fenway in their plans but acknowledges it will be required for designation as a regional trail. Another option is for the City to construct the trail and document costs for future negotiations for reimbursement since it will be less costly to do it with the road project. Erichson asked for feedback from the Council and direction on sending a letter to Washington County to formalize the City’s position. Petryk had questions about the cost. Erichson explained it would be $464,000 for the County’s share, and the City’s share is $90,000. None of it could be assessed for. Miron asked about the County’s timeline on construction of the trail to the south. Erichson stated that the County is developing plans, pursuing grant funding, and may need to acquire right-of-way, making construction one to two years away. It would need to be completed for it to be a regional trail. He said the County is vested in this and wants to see it completed. City Administrator Bryan Bear added that there would also need to be dedication of the trail Council Meeting Minutes for April 6, 2026 Page 8 of 10 along Fenway as a regional trail, and the County wants to accept that section of trail in an improved new condition. Weidt asked whether the City could front the cost and seek reimbursement later. Erichson replied that the County has not committed to it yet. They do not want to make this investment in case this does not become a regional trail. They do not have full knowledge it will come to fruition. Miron said it sounded like there would be a process for this to become a regional trail and questioned whether there could be negotiations at that point. Erichson indicated that it could reduce the City’s cost for the next section. Petryk asked if the townhome association to the south had been contacted. Ericson replied that they are working through the process with them, and their biggest concern is screening. Strub questioned whether the trail on Fenway is really in need of improvement. Erichson confirmed that it is. Weidt talked about how costs will continue to increase and noted that the trails benefit the City. He said it was not ideal to front the money, but the timing of the City and County projects do not line up. He said it made sense to do it as part of this project and work with them later for reimbursement. Miron agreed, saying there are several different parts of this project, and it will only be getting more expensive. Weidt made motion, Miron seconded, to direct staff to write a letter to Washington County discussing the City’s desire to do improvements now and work to get reimbursed by the County at a later date. All Ayes. Motion carried. Information on Repeal of Shotgun-Only Zone in Southern and Western MN The City of Hugo has historically been included in the longstanding shotgun-only hunting zone in southern and western Minnesota, which restricted deer hunters to using shotguns, muzzleloaders, or handguns. A new law passed during the 2025 legislative session repealed the shotgun-only restriction, effective January 1, 2026. Hunters may now use rifles or other legal firearms statewide, although individual counties within the former zone may adopt ordinances to continue restricting rifle use. City Administrator Bryan Bear reviewed the City’s shooting ordinance and controlled shooting area regulations. Within Hugo, a person may not discharge a firearm or other controlled weapon within 500 feet of any building capable of being occupied by a person or livestock, or within 500 feet of a stockade or corral containing livestock. Discharge is also prohibited within 500 feet of any public road. Outside the controlled shooting area, shooting within 500 feet is permitted only with the property owner’s permission. The City’s ordinance does not differentiate between firearm types. Council Meeting Minutes for April 6, 2026 Page 9 of 10 The Department of Natural Resources (DNR) manages and enforces hunting regulations, while the City enforces local shooting rules. The DNR will regulate statewide firearm use for hunting but will not enforce more restrictive local rules. Although counties may pass ordinances to maintain shotgun- only restrictions, Washington County has not acted on this option. There is a May 1 deadline for publishing such ordinances in the DNR hunting regulations book. Bear provided the update for informational purposes only. No formal Council action was taken. Reminder - Hardwood Creek Regional Trail Open House on Wednesday, April 8, 2026 City Administrator Bryan Bear reminded Council they had scheduled a meeting to attend the Washington County open house regarding the Hardwood Creek Regional Trail on Wednesday, April 8, 2026, from 4-6 p.m. in the Oneka Room. Reminder - Annual Kidz ‘n Biz on Saturday, April 18, 2026 City Administrator Bryan Bear reminded Council they had scheduled a meeting to attend the Annual Kidz ‘n Biz on Saturday, April 18, 2026, from 9 a.m. – noon at Oneka Elementary School. Schedule Metro Cities Annual Meeting on Wednesday, April 15, 2026 City Administrator Bryan Bear informed Council they were invited to attend the Metro Cities Annual Meeting on Wednesday, April 15, 2026, at 5:00 pm at the Roseville Skating Center and recommended Council schedule this as a meeting if they wish to attend. Weidt made motion, Strub seconded, to schedule a meeting to attend the Metro Cities Annual Meeting on Wednesday, April 15, 2026. All Ayes. Motion carried. Schedule Performance Review for City Administrator Bryan Bear City Administrator Bryan Bear has been employed with the City since May 3, 2004. Bear recommended Council schedule his performance review for Monday, May 4 or May 18, 2026, at 6 p.m., prior to the regular Council meeting at 7 p.m. Strub made motion, Miron seconded, to schedule for Monday, May 4, 2026, at 6 p.m. All Ayes. Motion carried. Vacancy on the Carnelian Marine St. Croix Watershed District Board City Administrator Bryan Bear informed Council the term of office for three members of the Carnelian Marine St. Croix Watershed District Board were expiring. Anyone interested can contact City Hall. Council Meeting Minutes for April 6, 2026 Page 10 of 10 Adjournment Miron made motion, Petryk seconded, to adjourn at 8:19 p.m. All Ayes. Motion carried. Respectfully Submitted, Michele Lindau, City Clerk MINUTES HCRT Open House City Hall Oneka Room Wednesday, April 8, 2026 4:00 p.m. COUNCIL PRESENT: Krull, Miron, Petryk, Strub, Weidt COUNCIL ABSENT: None ALSO PRESENT: City Administrator Bryan Bear, Washington County Staff Washington County and City staff held an open house to discuss the Hardwood Creek Regional Trail, specifically the southern portion of the trail from 130th Street to 120th Street. Property owners in that area were invited. The open house ended at approximately 6 p.m. Respectfully Submitted, Bryan J. Bear City Administrator MINUTES Metro Cities Annual Meeting Roseville Skating Center Wednesday, April 15, 2026 5:00 p.m. COUNCIL PRESENT: Krull, Miron, Strub COUNCIL ABSENT: Petryk, Weidt ALSO PRESENT: City Administrator Bryan Bear Council attended the Metro Cities Annual Meeting which included a social hour; guest speaker Trisha Kirk, Managing Director at Guthrie Theater; and a brief meeting to elect members and officers to the Metro Cities Board of Directors. Respectfully Submitted, Bryan J. Bear City Administrator City of Hugo Claims April 20, 2026 G. 1 Vendor Invoice Amount Description Department Abdo Financial Solutions LLC 521365 3,210.00$ Accounting Assistance Finance Dept Bound Tree Medical LLC 86135515 190.29$ Medical Supplies Fire Dept Bound Tree Medical LLC 86135516 146.14$ Medical Supplies Fire Dept Bound Tree Medical LLC 86140421 13.20$ Medical Supplies Fire Dept Clarey's Safety Equipment Inc 221786 558.10$ Repairs - HCN Gas Meter Fire Dept Comcast 3/18/2026 274.14$ Business Internet (thru April 27) Fire Dept Companion Animal Control LLC March 612.10$ Callout Fees & Mileage Animal Control Companion Animal Control LLC March 500.00$ Boarding & Rescue Fees Animal Control Cummins Sales and Service E4-260368510 315.89$ Quarterly Generator Maintenance Public Works Escape Fire Protection PF-018136 950.00$ 5 Year Sprinkler System Inspection Fire Dept Escape Fire Protection PF-018287 295.00$ Annual Panel Testing Fire Dept Escape Fire Protection PF-018287 270.00$ Annual Fire Sprinkler Inspection Fire Dept Frattallone's Hardware Store 152936/B 2.07$ Hardware - Restroom Repairs (CH) Gen Gov't Bldgs Hawkins Inc 7373292 2,552.95$ Water Chemicals Water Utility Hugo Business Association 1447 1,000.00$ EDA Sponsorship for Kidz 'n Biz Misc Unallocated Hugo Equipment Company 226068 45.98$ Shop Supplies Public Works Ideal Service, Inc 14028 260.00$ RLC Well VFD Repairs (Old PW Building) Gen Gov't Bldgs Innovative Office Solutions LLC IN5087607 113.58$ Restroom Supplies (PPP) Parks Dept Johnson/Turner February 5,560.00$ Prosecution Fees (Flat Fee) General Legal Johnson/Turner February 340.00$ Disbursements (Prosecution Costs) General Legal Johnson/Turner February 7,321.50$ Civil Legal Fees - See Attached Breakdown General Legal Lauren McCullough Well Drilling 022326-01 14,894.00$ RLC Well Pump, Motor & Labor (Old PW Building) Gen Gov't Bldgs Lawson Products 9313326362 602.08$ Bulk Hardware Supplies Public Works Lincoln National Life Insurance Co. April 1,154.70$ Disability Premium Finance Dept Menards 76230 119.85$ Paint - Well Houses Water Utility Menards 76406 145.68$ Fire Department Supplies Fire Dept Menards 76485 63.97$ Paint - Well Houses Water Utility Minnesota Cleaning Services Inc 0326HH03 788.67$ March Cleaning Services Gen Gov't Bldgs Minnesota Cleaning Services Inc 0326HH04 119.99$ March Cleaning Services - Hanifl Parks Dept Minnesota Cleaning Services Inc 0326HH05 780.00$ March Cleaning Services - PW Facility Public Works Minnesota Cleaning Services Inc 0326HH05 485.33$ March Cleaning Services Fire Dept Minnesota Cleaning Services Inc 0326HH05 260.00$ March Cleaning Services - Rice Lake Room Gen Gov't Bldgs Mountain Hi Truck & Equipment LLC HUGO 25,000.00$ Replacement Water Tank - Unit #208-97 (Final) Street Dept Pomp's Tire Service 150200918 250.24$ Tires - Unit #324-09 Parks Dept Press Publications 853806 109.97$ Ordinance 2026-547 Ordinances/Proceedings Press Publications 853807 94.26$ Ordinance 2026-548 Ordinances/Proceedings Press Publications 853808 78.55$ Board of Appeal and Equalization Notice Ordinances/Proceedings Press Publications 854740 172.81$ Ad for Bids - 2026 Bald Eagle Industrial Park Improvements Street Reconstruction SiteOne Landscape Supply LLC 163918675-001 127.01$ Grass Seed (Plow Damage) Street Dept TASC IN3686172 50.00$ April Cobra Administration Fee Finance Dept T-Mobile 870254054 473.97$ Cellular Phone Charges Various T-Mobile 870254054 21.97$ Tower No. 4/Well No. 6 Cradlepoint Water Utility T-Mobile 870254054 21.97$ Rice Lake Centre Cradlepoint Administration T-Mobile 870254054 40.25$ Hanifl Cradlepoint Parks Dept TruGreen 4/1/2026 5,602.20$ 2026 Service Agreement - Hanifl Fields Parks Dept TruGreen 4/1/2026 3,587.82$ 2026 Service Agreement - Lions Park Parks Dept TruGreen 4/1/2026 2,125.91$ 2026 Service Agreement - Arcand Park Parks Dept TruGreen 4/1/2026 2,107.96$ 2026 Service Agreement - Beaver Ponds Parks Dept TruGreen 4/1/2026 1,542.92$ 2026 Service Agreement - Oneka Lake Park Parks Dept TruGreen 4/1/2026 1,504.96$ 2026 Service Agreement - CSAH 8 Street Dept TruGreen 4/1/2026 1,463.36$ 2026 Service Agreement - Arbre Park Parks Dept TruGreen 4/1/2026 1,399.87$ 2026 Service Agreement - Hanifl Fields Grub Parks Dept TruGreen 4/1/2026 1,350.68$ 2026 Service Agreement - Diamond Point Parks Dept TruGreen 4/1/2026 1,350.68$ 2026 Service Agreement - Oakshore Parks Dept TruGreen 4/1/2026 1,139.16$ 2026 Service Agreement - Fire Hall Fire Dept TruGreen 4/1/2026 999.76$ 2026 Service Agreement - Val Jean Park Parks Dept TruGreen 4/1/2026 759.40$ 2026 Service Agreement - Well 2/Tower 2 Water Utility TruGreen 4/1/2026 725.35$ 2026 Service Agreement - Prairie Park Parks Dept TruGreen 4/1/2026 689.74$ 2026 Service Agreement - Boulevards Street Dept TruGreen 4/1/2026 665.16$ 2026 Service Agreement - Victor Square Park Parks Dept TruGreen 4/1/2026 643.40$ 2026 Service Agreement - Heritage Ponds Park Parks Dept TruGreen 4/1/2026 588.36$ 2026 Service Agreement - Public Works Public Works TruGreen 4/1/2026 507.92$ 2026 Service Agreement - City Hall Gen Gov't Bldgs TruGreen 4/1/2026 415.28$ 2026 Service Agreement - Cove Park Parks Dept TruGreen 4/1/2026 386.08$ 2026 Service Agreement - Frog Hollow Parks Dept TruGreen 4/1/2026 380.92$ 2026 Service Agreement - Well No. 6 Water Utility TruGreen 4/1/2026 225.75$ 2026 Service Agreement - Fire Hall Grub Fire Dept US Bank Equipment Finance 579531062 569.02$ April Copier Service Payment Administration US Bank Equipment Finance 579531062 5.48$ Overage Charges (B&W) Administration US Bank Equipment Finance 579531062 108.93$ Overage Charges (Color) Administration Verizon Wireless 6136798609 23.46$ Cellular Phone Charges Public Works Page 1 City of Hugo Claims April 20, 2026 G. 1 Vendor Invoice Amount Description Department Verizon Wireless 6136798610 869.20$ Cellular Phone Charges Various Washington County 235048 4,635.90$ 800 Radio User Fees - January thru March Fire Dept Wright, Gregory March 1,382.50$ March Cleaning Services (PPP) Parks Dept 108,143.34$ Total Claims for April 20, 2026 Page 2 ALL THE FOLLOWING INFORMATION MUST BE SUBMITTED. _____ Description of the Special Event and a list of all activities to take place at the Special Event.The written description shall include all of the following information: • Estimated number of persons to attend. • Duration of the special event,including beginning and ending times. • Any public health plans,including supplying water to the site,solid waste collections and provisions of toilet facilities,if applicable. • Any fire prevention and emergency medical services plans,if applicable. • Any security plans,if applicable. • The admission fee,donation or other consideration to be charged or requested for admission,if applicable. • Whether food or alcohol will be served or sold at the event. • A detailed description of all public right-of-way and private streets for which the applicant requests the city to restrict or alter normal parking,vehicular traffic or pedestrian traffic patterns,the nature of such restrictions or alterations,parking and traffic management plan will be required if applicable. • A description of any services,city personnel,city equipment and city property which the applicant requests the city to provide,including the applicant’s estimate of the number and type needed,and the basis on which the estimate is made. • Whether any sound amplification or public address system will be used or if there will be any playing of any music or musical instruments. • Whether any tents or structures will be used. • Whether signs,banners,or balloons will be used. _____ A statement signed by the applicant either agreeing to pay all fees and meet all other requirements of this section,or representing to the city that the applicant is duly authorized to make such agreement on behalf of the person or organization holding or sponsoring the Special Event _____ Applicant signature and property owner’s signature,if different from applicant _____ Any other information requested by the City deemed reasonably necessary in order to determine the nature of the Special Event and the extent of any Special Services required. _____The applicant shall sign a hold harmless agreement for the City for any accidents or damages caused by the event. Events subject to City Council approval: 1. Any event that serves alcohol. 2. Any event that expects over 200 people in attendance. 3. Any event that will include live or amplified music or sound 4. Any event that will extend after dusk. 5. Any event proposed in the same calendar year as two preceding events on the same property. 14669 Fitzgerald Avenue North, Hugo, MN 55038 • (651) 762-6300 • www.ci.hugo.mn.us MEMO TO: Bryan Bear, City Administrator FROM: Tom Smith, Public Works Streets Lead DATE: April 14, 2026 SUBJECT: Award of Bid – 2026 Dust Control Background Staff is requesting Council approval and award of bid for the 2026 Dust Control project. The City of Hugo currently applies dust control to approximately 23 miles of gravel roads located within its municipal boundaries. The City’s 2026 General Budget has accounted for a dust control project in 2026. As in past years, staff will also work with May Township to cost share for the application of dust control on the shared portion of Keystone Ave. north of County Road 4. Quotes for dust control were received and opened on April 10th, 2026. The following prices were received: Envirotech Services - $1.57/gallon (1st application), $1.57/gallon (2nd application) Northern Salt, Inc. - $1.67/gallon (1st application), $1.67/gallon (2nd application) With City Council approval, staff would coordinate with Envirotech Services to deliver and place a total of 109,000 gallons of calcium chloride in two separate applications, once in mid-June and again in mid-August. Recommendation Staff recommends Council approval of a contract with Envirotech Services. in the amount of $171,130 for the 2026 Dust Control Project. 14669 Fitzgerald Avenue North, Hugo, MN 55038 • (651) 762-6300 • www.ci.hugo.mn.us TO: Honorable Mayor Tom Weidt and Members of the City Council FROM: Anna Wobse, Finance Director SUBJECT: Enterprise Resource Planning (ERP) Software DATE: For the City Council Meeting of April 20, 2026 DESIRED COUNCIL ACTION Approve selection of Enterprise Resource Planning (ERP) software. BACKGROUND At the September 19, 2025 Midyear Budget Review Workshop, staff informed the City Council that Tyler Technologies had notified the City that support for the current Fund Balance accounting software will reach its end of life effective December 31, 2026. This will end support for all core financial modules currently utilized by the Finance Department, including Payroll, Accounts Payable, General Ledger, and Utility Billing. Since that time, staff has conducted a comprehensive review of replacement software options. Demonstrations were completed with three vendors: BS&A, GovSense, and Tyler Technologies’ ERP Pro product designed to replace the existing Fund Balance software. These vendors were selected based on recommendations from the City’s finance consultants and their experience serving municipal clients. All three vendors offer robust ERP solutions with functionality extending beyond Finance to support operations in the Building Department and Planning and Zoning. The Building Department has expressed interest in transitioning from its current Permit Works software, while Planning and Zoning is seeking improved application tracking capabilities. Each proposed system provides integrated solutions to address these needs. While these departments were included in the evaluation process to ensure future compatibility, the current software selection is focused on the Finance Department, with implementation for the other departments to be phased in after the Finance modules have been fully implemented. Following evaluation, staff eliminated both Tyler Technologies’ ERP Pro and GovSense from further consideration. Tyler’s ERP Pro does not integrate with Laserfiche, a critical document management system that the City intends to retain. Additionally, Tyler Technologies does not offer onsite training, which staff considers an important component to a successful implementation and staff readiness during this transition. GovSense, while offering advanced automation functionality through the Oracle NetSuite platform, presents significantly higher upfront and ongoing costs. Additionally, GovSense currently has no established client base within Minnesota, which raises concerns regarding local peer support and proven state-specific implementation success. After careful consideration and feedback from current customers, staff recommends proceeding with the selection of BS&A Software as the City’s new ERP solution. While BS&A does not offer the lowest initial cost, it provides a strong balance of functionality, reliability, and customer support. The system is expected to significantly reduce manual processes and improve operational efficiency across departments. BS&A has demonstrated the ability to successfully migrate data from the City’s existing system into its platform, helping to ensure continuity of financial records and minimize disruption during implementation. BS&A Software is currently utilized by over 50 Minnesota cities and continues to gain traction as a preferred solution among municipalities. They report customer retention rates of 99%, reflecting strong client satisfaction and long-term reliability. Staff believes that selecting BS&A positions the City for a successful transition to a modern, integrated ERP system that will meet both current and future operational needs. COSTS The costs outlined below reflect all requested modules for the Finance Department, Building Department, and Planning and Zoning. Software Conversion/Implementation/Training Annual Maintenance BS&A Software * $167,395 $42,420 GovSense Software ** $256,000 $98,055 Tyler Technologies ERP Pro *** $94,518 $62,739 * BS&A’s conversion cost may decrease depending on the amount of historical data selected for migration. ** GovSense’s proposal does not include travel expenses, which would add additional costs. *** Tyler Technologies’ proposal does not include onsite training or travel expenses, as onsite training is not offered. RECOMMENDATION Staff recommends Council approve BS&A Software as the City’s new Enterprise Resource Planning (ERP) software. ATTACHMENTS BS&A Software Quote GovSense Software Quote Tyler Technologies ERP Pro Software Quote BS&A Software 14965 Abbey Lane Bath MI 48808 (855) BSA-SOFT bsasoftware.com Proposal for: City of Hugo, Washington County MN January 14, 2026 Quoted by: Kevin Schafer Software and Services for BS&A Cloud Thank you for the opportunity to quote our software and services. At BS&A, we are focused on delivering unparalleled service, solutions, support, and customer satisfaction. You’ll see this in our literature, but it’s not just a marketing strategy... it’s a mindset deeply embedded in our DNA. Our goal is to provide such remarkable customer service that our customers feel compelled to remark about it. We are extremely proud of the many long-term customer relationships we have built. Our success is directly correlated with putting the customer first and consistently choosing to listen. Delivering unparalleled customer service is the foundation of our company. City of Hugo, Washington County MN Q-02287 | March 23, 2026 Prices good through July 20, 2026 Page 2 of 8 Cost Summary Software is licensed for use only by municipality identified on the cover page. If used for additional entities or agencies, please contact BS&A for appropriate pricing. Prices subject to change if the actual count is significantly different than the esti mated count. Module fees are charged annually and include unlimited support. Cloud Modules - Annual Fee Financial Management GL-General Ledger $5,320.00 AP-Account Payable $4,360.00 CR-Cash Receipting $4,860.00 Total $14,540.00 Personnel Management PR-Payroll $7,220.00 Total $7,220.00 Community Development BD-Building Department $8,700.00 Total $8,700.00 BS&A Online BSAO-PRS – Online Bill Pay $1,885.00 CD-Building $3,655.00 Total $5,540.00 Utility Billing UB-Utility Billing $5,040.00 Total $5,040.00 Platform Laserfiche Integration $1,380.00 Total $1,380.00 Subtotal $42,420.00 City of Hugo, Washington County MN Q-02287 | March 23, 2026 Prices good through July 20, 2026 Page 3 of 8 Data Conversions/Database Setup GL-Conversion-Fund Balance COA, Balances, Budget, Journal Transaction history for up to 10 years $9,025.00 AP-Conversion-Fund Balance Vendors, Invoices and check history for up to 10 years $7,720.00 CR-Conversion-Fund Balance Setup of Receipt Items/Tender Type $2,450.00 PR-Conversion-Fundbalance Database setup, employee detail, YTD Values, Check history for up to 10 years $19,165.00 UB-Conversion-Fundbalance Accounts, Services, Deposits, Rates, Meters; Billing & Payment History, Service for up to 10 years $11,900.00 BD-Conversion-Permit Works Software Support Program (SSP) Setup of Permit and Enforcement Types, Fee Schedules, Permit and Enforcement History for up to 10 years $20,940.00 Total $71,200.00 Custom Import Custom import from third-party software to populate Building Department database with parcels, properties, and current owners. $1,500.00 Project Management and Implementation Planning Services include: - Analyzing customer processes to ensure all critical components are addressed. - Creating and managing the project schedule in accordance with the customer's existing processes and needs. - Planning and scheduling training around any planned process changes included in the project plan. - Modifying the project schedule as needed to accommodate any changes to the scope and requirements of the project that are discovered. - Providing a central contact between the customer’s project leaders, developers, trainers, IT staff, conversion staff, and other resources required throughout the transition period. - Reviewing and addressing the specifications for needed customizations to meet customer needs (when applicable). Total $37,695.00 City of Hugo, Washington County MN Q-02287 | March 23, 2026 Prices good through July 20, 2026 Page 4 of 8 Implementation and Training - $1,425/day - Days quoted are estimates; you are billed for actual days used - Training days quoted/billed in full day increments only Services include: - Setting up users and user security rights for each application - Performing final process and procedure review - Configuring custom settings in each application to fit the needs of the customer - Setting up application integration and workflow methods - Onsite verification of converted data for balancing and auditing purposes - Training and Go-Live Setup Days ITS Setup - FM Setup Days: 2 $2,850.00 ITS Setup - HRIS Setup Days: 2 $2,850.00 ITS Setup - CD Setup Days: 2 $2,850.00 ITS Setup – UB Setup Days: 2 $2,850.00 ITS Setup – Laserfiche Integration Setup Days: 1 $1,425.00 Total Setup Days: 9 Subtotal: $12,825.00 Implementation and Training Days ITS Training - FM Training Days: 7 $9,975.00 ITS Training - HRIS Training Days: 6 $8,550.00 ITS Training - CD Training Days: 10 $14,250.00 ITS Training - BSAO Training Days: 2 $2,850.00 ITS Training - UB Training Days: 6 $8,550.00 Total Training Days: 31 Subtotal: $44,175.00 Total Days: 40 Total: $57,000.00 City of Hugo, Washington County MN Q-02287 | March 23, 2026 Prices good through July 20, 2026 Page 5 of 8 Cost Totals Cloud New Purchase – Annual Fee Subtotal $42,420.00 Data Conversion/Database Setup Subtotal $71,200.00 Custom Import Subtotal $1,500.00 Project Management and Implementation Planning Subtotal $37,695.00 Implementation and Training Subtotal $57,000.00 The final invoice will reflect actual expenses following the completion of training activities based on the guidelines described below. $160/$185/$225 per day hotel, varies by state $90 per day car rental $70 per day meals $730 per trip airfare/related expenses $0.70/mile round trip for drive distance Payment Schedule 1st Payment: $110,395 to be invoiced upon execution of this agreement. 2nd Payment: $42,420 to be invoiced upon the subscription start date. 3rd Payment: $57,000 to be invoiced upon completion of training. Total Proposed $209,815.00 City of Hugo, Washington County MN Q-02287 | March 23, 2026 Prices good through July 20, 2026 Page 6 of 8 Addendum Conversion Scope Definition The successful conversion of data from a customer's legacy system(s) is contingent upon the Customer's ability to provide complete and accurate data exports. When possible, BS&A will assist with or perform the data extraction from the Customer’s legacy system(s). to complete this project successfully, the Customer shall: - Provide access to all required data exports from legacy systems in a mutually agreed -upon format and according to the project timeline. - Ensure the completeness and accuracy of all exported data. - Provide documentation regarding data structures, relationships, and business rules associated with the legacy data. - Designate a knowledgeable representative familiar with the legacy system to address questions or issues that may arise during the conversion process. BS&A's ability to complete the data conversion is dependent upon the fulfillment of these Customer responsibilities. In addition: - The scope of this conversion is based on the information provided by the customer regarding their legacy system(s). If additi onal data sources are introduced or if the scope of the legacy system(s) changes, this may result in additional charge or changes to the project schedules. - The following outlines the data points that can be converted into BS&A. Any data point that is not used or not available in the legacy system will not be included in the conversion process. Financial Management Suite General Ledger - Bank Accounts - Chart of Accounts ▪ Fund ▪ Department ▪ Account ▪ Account Classification ▪ Grants ▪ Projects - Journal Entry/Manual Journal Entry Detail - Budget Accounts Payable - Vendor ▪ Address ▪ Contact ▪ Distribution - Invoice ▪ Item ▪ Distribution - Checks Human Resources Management Suite Personnel Management - Pay Codes - Deductions and Expenses - Departments - Job Classes - Leave Banks City of Hugo, Washington County MN Q-02287 | March 23, 2026 Prices good through July 20, 2026 Page 7 of 8 - Locations - Positions - Rate Tables - Remittance Vendors - Employee Information ▪ Pay Codes and Distributions ▪ Deductions and Expenses ▪ Direct Deposit Information ▪ Emergency Contacts ▪ Dependents ▪ Position History ▪ Leave Banks and Balances ▪ Notes ▪ Attachments - 5 years of payroll and remittance check history Utility Billing Suite Utility Billing - Master Account Information (active and inactive) ▪ Service Address ▪ Mailing Information – to include email addresses and ACH Information. ▪ Account Number, Cycle, Route, Status ▪ Account Comments - Meter Information (active and inactive) ▪ AMR / Radio ID / Remote # ▪ Serial # ▪ Meter Size ▪ Meter Type / Manufacturer ▪ Install Date ▪ Location ▪ Usage Multiplier ▪ Read Dials - Services / Billing Items (active only) ▪ Associated Rate ▪ Multiplier / REU ▪ Type - Deposits (active and inactive) ▪ Amount Remaining ▪ Interest Amount ▪ Deposit Date ▪ Depositor - Account History (5 years) ▪ Meter Read, Payment, Billing, Penalty, and Adjustment History ▪ Transaction Amount ▪ Transaction Date - Account Balances (active and inactive) ▪ Balances are summarized by Account and Billing Item using the conversion date as the due date. City of Hugo, Washington County MN Q-02287 | March 23, 2026 Prices good through July 20, 2026 Page 8 of 8 ▪ In certain instances, balances may be delineated by transaction type (e.g., Sales Tax, Penalty), subject to the specific conversion data - Rates (active) ▪ Service Fee / Flat Amount ▪ Minimum and Maximum Amounts ▪ Basic Step Tier Amounts (step from, to, and amount) ▪ Complex Electric Rates may not be converted correctly due to complexity - Work Orders (active and inactive) ▪ Date Scheduled ▪ Date Completed ▪ Work Detail Comment ▪ Work Order # Community Development Suite Community Development - Property/Parcel - Contractors - Permit ▪ Inspections/Fees ▪ Reviews - Enforcements ▪ Violations/Inspections/Fees - Certificates/Fees - Bonds/Escrows - Occupancy Certificates - PZE Processes ▪ Reviews The information contained in this document is confidential. This document must not be disclosed to any third party without prior notification and consent from GovSense, LLC. GovSense Software and Services Proposal For Hugo, MN Financial Suite, Utility Billing and ComDev February 27, 2026 GovSense 11675 Great Oaks Way, Suite 125 Alpharetta, GA 30022 Our mission is to commit every single day to helping our customers thrive and reach new levels of success they never thought possible. 2 About GovSense Founded in 2015 and headquartered in Alpharetta, Georgia, GovSense developed the first unified, true- cloud Government Resource Planning (GRP) solution designed specifically for local governments. Unlike legacy systems that are cumbersome and disjointed, GovSense provides a modern, easy -to-use, and fully integrated solution that enables collaboration across departments in finance, budgeting, utility billing, project and fund management, asset management, permitting, inspections, and licensing. Our solution increases efficiency, transparency, and security, allowing jurisdictions to eliminate outdated, siloed systems and embrace a unified, role-based platform that empowers decision-making and streamlines workflows. GovSense serves over 60 communities, serving more than 2 million citizens. GovSense is natively built on the Oracle NetSuite platform, the world’s leading cloud-based Enterprise Resource Planning (ERP) solution, which is utilized by over 40,000 organizations globally. Why GovSense? The Township of Marshall, PA will gain significant advantages with GovSense’s ERP software solution: • Intuitive & Efficient – The GovSense interface is designed for ease of use, minimizing clicks and simplifying even the most complex transactions. Unlike traditional systems that require extensive training and manual workarounds, GovSense is intuitive and user-friendly, tailored to your workflows. • Powerful & Collaborative – Built as a true-cloud solution, GovSense fosters seamless interaction between departments, leadership, and citizens. The system enables real-time data sharing, limitless reporting, and transparent workflows—without the costly maintenance and inflexibility of traditional systems. • Fast & Scalable – GovSense enables jurisdictions to work faster and smarter, with automated workflows, dynamic reporting, mobile access, and real-time dashboards. Unlike static, outdated ERP solutions, GovSense continuously evolves, ensuring that every user is always on the latest version. • Unmatched Security & Reliability – GovSense eliminates the risks associated with self-hosted, on-premise systems, which are increasingly vulnerable to cyberattacks. Our enterprise-grade cloud security ensures resilience, compliance, and seamless access, allowing local governments to operate with confidence. A Smarter, More Connected Government Historically, public sector agencies have been forced to work with standalone systems that do not communicate effectively across departments. GovSense uniquely eliminates these inefficiencies by offering a truly unified platform that enables multi-department collaboration within a single solution. 3 • 360-Degree Organizational Visibility – GovSense provides a single source of truth, allowing departments to eliminate data silos and access relevant information in real time. This enables better decision-making and fosters engagement between government and community stakeholders. • Access Anytime, Anywhere – Unlike on-premise systems that limit mobility, GovSense provides secure, cloud-based access on any device. Field teams, finance staff, and leadership can work seamlessly from any location, increasing efficiency and ensuring data accuracy. GovSense is browser-agnostic and supports iOS, Android, and all major web browsers. A Trusted Partner in Government Innovation GovSense is more than just a software provider—we are a long-term strategic partner dedicated to helping local governments streamline processes, enhance citizen engagement, and increase operational efficiency. Our approach is built around: 1. Customer-Centric Partnership – We don’t just sell software; we work side-by-side with jurisdictions to ensure long-term success. Our dedicated team acts as trusted business advisors, tailoring solutions to meet the specific needs of each organization. 2. Built for the Future – GovSense was designed for scalability, eliminating the need for frequent system replacements. Our cloud-based platform grows with you, adapting to evolving regulatory and operational needs without the constraints of outdated software. 3. Seamless, Cost-Free Updates – GovSense customers never pay for system updates. All feature enhancements and security updates are deployed automatically, ensuring your system stays up to date without costly IT intervention or system downtime. 4 GovSense Estimate for Hugo, MN 2025-556621-Q9V6M0 CONFIDENTIAL Page 1 Billing Address: City of Hugo 5524 Upper 146th St N Hugo MN 55038-9367 Anna Wobse +1 (651) 762-6338 awobse@ci.hugo.mn.us Quoted By Ethan Reynolds Quote Expiration 5/31/26 Quote Name ERP Pro 10 Tyler Annual Software – SaaS Description List Price Discount Annual ERP Pro ERP Pro 10 Financial Management Suite AP Automation Capture Only $ 5,513 $ 0 $ 5,513 Core Financials $ 12,214 $ 2,443 $ 9,771 Human Resources Management (Includes Position Budgeting)$ 4,498 $ 900 $ 3,598 Employee Access Pro $ 0 $ 0 $ 0 Employee Access Pro Time & Attendance $ 1,000 $ 0 $ 1,000 ERP Pro 10 Customer Relationship Management Suite Utility Billing Water/Gas $ 12,214 $ 2,443 $ 9,771 Cashiering $ 3,858 $ 1,157 $ 2,701 Utility Access $ 2,160 $ 0 $ 2,160 Service Orders Mobile $ 965 $ 290 $ 675 Tyler One Permitting & Licensing Pro 2025-556621-Q9V6M0 CONFIDENTIAL Page 2 Tyler Annual Software – SaaS Description List Price Discount Annual Permitting $ 8,088 $ 0 $ 8,088 Code Enforcement $ 8,088 $ 0 $ 8,088 Credential Manager $ 4,044 $ 0 $ 4,044 Electronic Plan Review $ 4,044 $ 0 $ 4,044 Collaborator Access $ 0 $ 0 $ 0 Public Access $ 0 $ 0 $ 0 Request Manager $ 0 $ 0 $ 0 Content Manager Suite Content Manager Core $ 4,180 $ 1,254 $ 2,926 TOTAL:$ 70,866 $ 8,487 $ 62,379 Tyler Fees per Transaction Description Net Unit Price ERP Pro ERP Pro 10 Customer Relationship Management Suite Miscellaneous Payments $ 1.25 Tyler One Notify Notifications for Utilities $ 0.10 Payments List Price Service%Min Basis Points Rate Cap POS Online IVR Payments - Payer Card Cost - Service Fees ERP Pro Payments Utility Access Payments Bundle 3.95%$ 2.50 X X X Miscellaneous 3.95%$ 2.50 X X 2025-556621-Q9V6M0 CONFIDENTIAL Page 3 Payments - Other Fees Payer eCheck Cost $ 1.95 eCheck Rejects $ 5.00 Credit Card Chargebacks $ 15.00 Payer Card Cost per card transaction with Visa, MasterCard, Discover, and American Express when applicable. Credit Card Chargebacks If a card payer disputes a transaction at the card issuing bank (e.g. stolen card). eCheck Rejects When an eCheck transaction comes back as declined (e.g. bounced check). Payer eCheck Cost Per electronic check transaction. Payments Your use of Payments and any related items included on this order is subject to the terms found at: https://www.tylertech.com/terms/payment-card-processing-agreement. By signing this order or the agreement in which it is included, you agree you have read, understand, and agree to such terms. Please see attached Payments fee schedule. Third Party Software & Hardware Description Quantity Unit Price Extended Price Annual Tyler One Payments Payments EMV Card Reader Purchase 2 $ 529 $ 1,058 $ 0 PCI Service Fee (Per Device)2 $ 180 $ 0 $ 360 TOTAL: $ 1,058 $ 360 Services Description Hours/Units Extended Price ERP Pro 10 Financial Management Suite Professional Services 272 $ 31,720 Data Conversion Services $ 0 Project Management 1 $ 1,600 2025-556621-Q9V6M0 CONFIDENTIAL Page 4 ERP Pro 10 Customer Relationship Management Suite Professional Services 226 $ 27,820 Project Management 1 $ 1,750 Data Conversion Services $ 0 Permitting & Licensing Pro Data Conversion Services $ 3,000 Credential Manager 1 $ 1,189 Code Enforcement 1 $ 2,206 Electronic Plan Review 1 $ 1,189 Permitting 1 $ 2,206 Project Management 1 $ 1,500 Content Manager Suite Professional Services 56 $ 7,280 Data Conversion Services $ 12,000 TOTAL:$ 93,460 Summary One Time Fees Recurring Fees Total SaaS $ 62,379 Total Third Party Hardware, Software, Services $ 1,058 $ 360 Total Tyler Services $ 93,460 Summary Total $ 94,518 $ 62,739 2025-556621-Q9V6M0 CONFIDENTIAL Page 5 Comments The following modules will be migrating from Fund Balance to ERP Pro 10: Accounts Payable, General Ledger/Budget, Payroll, Utility Billing Bill SaaS Fees upon availability. Work will be delivered remotely unless otherwise noted in this agreement. Expenses associated with onsite services are invoiced as incurred according to Tyler's standard business travel policy. SaaS is considered a term of one year unless otherwise indicated. AP Automation Capture Only A fully automated vendor payment system, including an automated invoice capture system, invoice approval system, AP Invoice Access. Tyler Software may include artificial intelligence (“AI”) features that are provided as an administrative convenience, designed to analyze data or make suggestions, subject to changing laws applicable in your local jurisdiction. Client is responsible for independently validating the accuracy of data analyzed or suggestions provided via AI features and using such features only to the extent permissible under applicable law. Cashiering Cashiering supports credit/debit cards, is PCI Compliant, and includes a cash collection interface and a cashiering receipt import. Core Financials Includes general ledger, budget prep, bank recon, AP, CellSense, a standard forms pkg, output director, positive pay, secure signatures, Tyler University. Human Resources Management (Includes Position Budgeting) Includes Position Budgeting and Tyler University Utility Access Utility Access Component displays the current status (late, cut off etc), the action needed to avoid penalty, current balance, deposits on file (optional), last payment date, last payment amount, payment arrangements on file, last bill amount, last bill date, bill due date, contracts on file and status, transaction history (online payments). Payment packet is created to be imported to utility system. Address information includes legal description, precinct, school district, and services at address(subject to data availability). Includes consumption history by service (including graphs), request for service (optional), information change request (optional), security -SSL (secure socket layer). Utility Billing Water/Gas Includes collections, tax lien process and import, a standard forms package, output director, one utility handheld meter-reader interface, and Tyler University. 2025-556621-Q9V6M0 CONFIDENTIAL Page 6 Notifications for Utilities Includes Customer notifications by phone (call late notices and general notifications) and texts. Call and text lists are automatically generated, and the account is updated after the call or text. Calls includes a custom message for each call type and the call message can be in English or Spanish. It generates reports based on call and text results. Note: The Utility will be billed at the rate specified above for all the calls and texts made. The Utility will be billed quarterly by Tyler Technologies for calls and texts conducted. Miscellaneous Payments Miscellaneous Payments Component allows clients to setup payment forms for misc. payments with a fixed, calculated or open payment amount. The payments are sent from the website to the cash collection/Cashiering application and then posted to the GL application. NOTE: There is a per transaction fee associated with the Miscellaneous Payments that will be paid by client unless Tyler is instructed by the client to pass along to the user at time of payment. Utilities Data Conversion Includes contacts/properties/accounts, meters, transaction/consumption/read history, metered services, non-metered service. Balanced transactions converted from current calendar year plus prior 2 years. Unlimited history imported upon request. Human Resources Management / Payroll Data Conversion Includes employee data, current calendar year balanced transactions, and unlimited unbalanced transaction history. Financial Management Data Conversion Includes Chart of Accounts, General Ledger, Accounts Payable, current fiscal year balanced transactions, and unlimited unbalanced transaction history. Code Enforcement Data Conversion Services Includes open cases, contacts, and locations - no historical data. Permitting Data Conversion Services Includes open projects, contacts, and locations - no transaction history. Utility Access Payments Bundle Includes ERP Pro Payments and IVR (an automated phone system which securely allows for the collection of utility payments and the checking of balances and due dates). Client agrees that items in this sales quotation are, upon Client's signature or approval of same, hereby added to the existing agreement ("Agreement") between the parties and subject to its terms. Additionally, payment for said items, as applicable but subject to any listed assumptions herein, shall conform to the following terms, subject to payment terms in an agreement, amendment, or similar document in which this sales quotation is included: •License fees for Tyler and third-party software are invoiced upon the earlier of (i) delivery of the license key or (ii) when Tyler makes such software available accessible. •Fees for hardware are invoiced upon delivery. •Fees for year one of hardware maintenance are invoiced upon delivery of the hardware. •Annual Maintenance and Support fees are first payable when Tyler makes the software accessible to the Client, and SaaS fees, Hosting fees, and Subscription fees are first payable on the first day of the month following the date this quotation was signed (or if later, the commencement of the agreement’s initial term). Any such fees are prorated to align with the applicable term under the agreement, with renewals invoiced annually thereafter in accord with the agreement. Fees for services included in this sales quotation shall be invoiced as indicated below. •Implementation and other professional services fees shall be invoiced as delivered. 2025-556621-Q9V6M0 CONFIDENTIAL Page 7 •Client has six months to use the services. If Client does not use the services within six months, Tyler may remove the unused services or issue a new quote to provide services at then-current rates. •Fixed-fee Business Process Consulting services shall be invoiced 50% upon delivery of the Best Practice Recommendations, by module, and 50% upon delivery of custom desktop procedures, by module. •Fixed-fee conversions are invoiced 50% upon initial delivery of the converted data, by conversion option, and 50% upon Client acceptance to load the converted data into Live/Production environment, by conversion option. Where conversions are quoted as estimated, Tyler will invoice Client the actual services delivered on a time and materials basis. •Except as otherwise provided, other fixed price services are invoiced upon complete delivery of the service. For the avoidance of doubt, where "Project Planning Services" are provided, payment shall be invoiced upon delivery of the Implementation Planning document. Dedicated Project Management services, if any, will be invoiced monthly in arrears, beginning on the first day of the month immediately following initiation of project planning. •If Client has purchased any change management services, those services will be invoiced in accordance with the Agreement. •Notwithstanding anything to the contrary stated above, the following payment terms shall apply to fees specifically for migrations: Tyler will invoice Client 50% of any Migration Services Fees listed above upon Client approval of the product suite migration schedule. The remaining 50%, by line item, will be billed upon the go-live of the applicable product suite. Tyler will invoice Client for any Project Management Fees listed above upon the go-live of the first product suite. Annual SaaS Fees will be invoiced upon availability of the hosted environment. Any SaaS or hosted solutions added to an agreement containing Client-hosted Tyler solutions are subject to Tyler’s SaaS Services terms found here: https://www.tylertech.com/terms/tyler-saas- services. Unless otherwise indicated in the contract or amendment thereto, pricing for optional items will be held for six (6) months from the Quote date or the Effective Date of the Contract, whichever is later. Customer Approval:Date: Print Name:P.O.#: Page 1 of 6 Veterans Memorial Design Guidelines March 3, 2026 Design Guidelines Hugo Veterans Memorial Drafted March 3, 2026 by the Veterans Memorial Committee Approved by the Parks Commission at their March 18, 2026 meeting Approved by the City Council TBD Introduction At the meeting of February 1, 2021, Council approved a site plan for Lions Volunteer Park. The plan included a future memorial in the southeast corner of the park to honor Hugo Veterans. Future planning of the memorial was anticipated to involve the Hugo American Legion and Hugo residents. At the meeting of July 7, 2025, Council established the Lions Volunteer Park Veterans Memorial Sub- Committee. The committee was charged with designing, fundraising for, and planning the ongoing operation of a Veterans Memorial. The committee has met and drafted guidelines for the design of the Veterans Memorial. Veterans Memorial Committee The committee includes: •Cathy Arcand- Parks Commissioner & Yellow Ribbon Network Volunteer •Carley Brake- US Army Veteran •Marcy Brake- Manager of the Hugo American Legion & Auxiliary President •Paul Christianson- US Marine Corps Veteran •Barb Connelly- Yellow Ribbon Network Volunteer •Dave Fleming- Commander of the Hugo American Legion & US Marine Corps Veteran •Ben Krull- City Council Member •Andrew Reding- Minnesota Army National Guard & Parks Commissioner The committee created a mission statement for the memorial: This memorial honors the service of military veterans, acknowledges their commitment to preserving our freedom, unites the community in a shared expression of gratitude, and advocates for the continued support and recognition of our veterans. Process At their meetings of January 12, 2026 and February 9, 2026; the committee conducted a visual preference survey. The survey included a review of 50 images of existing Veterans Memorials. Committee members ranked the images which included a variety of memorial types, scale, materials and landscaping. This led to discussions guiding the design of the Veterans Memorial in Lions Volunteer Park. A draft of the Design Guidelines was approved at their March 3, 2026 meeting. Page 2 of 6 Veterans Memorial Design Guidelines March 3, 2026 Design Guidelines Include Multiple Focal Features Include a three-flag display with the United States flag, Minnesota State flag, and the National League of Families POW/MIA flag in accordance with the United States Flag Code. THE FLAG DISPLAY IS INTENDED TO REPLACE THE EXISTING UNITED STATES FLAG NEAR CITY HALL. Include a Battlefield Cross sculpture or similar. THE BATTLEFIELD CROSS IS A SYMBOL TO HONOR SOLDIERS KILLED IN ACTION. IT CONSISTS OF AN INVERTED RIFLE (SIGNIFYING A FALLEN SOLDIER), BOOTS (THE FINAL MARCH), AND A HELMET. Construct monuments to honor the six military branches and educate the public. The monuments shall include branch emblems and information. THE SIX MILITARY BRANCHES INCLUDE: ARMY, NAVY, MARINE CORPS, COAST GUARD, AIR FORCE, AND SPACE FORCE. Encourage engagement with the monuments with a walk-through or walk-around arrangement with features at eye-level or higher. Discourage one-sided design. Provide a Reverent Space for Reflection Create a memorial that is traditional in style and will stand the test of time. Provide seating to enhance accessibility as well as provide a space for quiet reflection. Utilize lighting to create a space that is inviting after dark, highlights the monuments, and provides security. Landscape the memorial area with trees for shade, shrubs for privacy, and plantings for color and visual interest. Include open space for small gatherings and for viewing the monuments. Engage with both Memorial and Park Visitors Establish a unique design for the memorial area that is complimentary to that of Lions Volunteer Park. This could include use of different hardscape materials such as stamped concrete and low walls. Consider the entrances to the memorial area to create a welcoming environment but offer an intentional experience. Page 3 of 6 Veterans Memorial Design Guidelines March 3, 2026 Utilize perimeter landscaping to buffer the memorial from the park, adjacent street, and parking lot. Allow the focal features, especially the flag display, to be viewed throughout Lions Volunteer Park and City Hall. Encourage respectful and honorable behavior with the use of formal materials. Preferred Images The following images were highlighted by the Committee to demonstrate their preferences for the design of the memorial. The images are conceptual and not all features were desirable. IMAGE 1: SIMPLISTIC DESIGN WITH SEATING THAT CONNECTS TO THE SURROUNDINGS. IMAGE 2: MONUMENT WITH HEIGHT THAT ALLOWS FOR INTERACTION. FLORAL DISPLAY AND FLAGS. Page 4 of 6 Veterans Memorial Design Guidelines March 3, 2026 IMAGE 3: SIX STANDALONE BRANCH MONUMENTS AND CENTRAL FEATURE, WITH LIGHTING ENHANCEMENTS. IMAGE 4: INDIVIDUAL MONUMENTS WITH A CENTRAL FEATURE. DO NOT INCLUDE A FENCE. Page 5 of 6 Veterans Memorial Design Guidelines March 3, 2026 IMAGE 5: CIRCULAR LAYOUT WITH SIMPLE FLAG DISPLAY AND DEFINED ENTRANCE. IMAGE 6: OPEN SPACE AND ENTRANCE SIGNAGE WITH SHADE TREES. Page 6 of 6 Veterans Memorial Design Guidelines March 3, 2026 IMAGE 7: LIONS VOLUNTEER PARK SITE PLAN INDICATING MEMORIAL LOCATION 7 0 1 X E N I A A V E N U E S | S U I T E 3 0 0 | M I N N E A P O L I S , M N | 5 5 4 1 6 | 7 6 3 . 5 4 1 . 4 8 0 0 | W S B E N G . C O M April 13, 2026 Ms. Shayla Denaway Parks Planner City of Hugo 14669 Fitzgerald Ave N Hugo, MN 55038 Re: Professional Services Proposal – Veterans Memorial Design Development Dear Shayla: This letter serves as a proposal on behalf of WSB, LLC (Consultant) to the City of Hugo (Client) to complete professional consulting and design services for design development of the planned Veterans Memorial to be located at Lions Volunteer Park. A.1 PROJECT UNDERSTANDING It is understood that the Client seeks professional services for the preparation of design development documents for a Veterans Memorial to include fundraising marketing documents. Our design team includes review and guidance by a WSB staff member that is a current member of the military for conformance to military design standards. B.1 BASE SCOPE OF SERVICES B.1.1 DESIGN DEVELOPMENT (1) Project Management & Kick-Off Meeting: Consultant will facilitate a virtual kick- off meeting with City staff to review the project schedule and deliverables along with a discussion of programming ideas for the proposed improvements. Project management tasks include ongoing coordination with the client, vendors, and related oversight. Consultant will review the design guidelines, and prepare base map drawings necessary for the design process. (2) Schematic Design: The Consultant will prepare up to three schematic plans illustrating varying design approaches to the veteran’s memorial area as it relates to entrance points, circulation patterns, views, seating and gathering spaces, monument sizes and materials, and overall scale. (3) Veterans Memorial Committee Meeting #1: The Consultant will attend an in- person meeting to allow the committee to review the schematic design options and provide feedback on overall design preferences. (4) Preferred Design Approach: The Consultant will develop a preferred design approach based upon the outcomes and direction of the committee to include draft landscaping elements and a corresponding estimate of probable costs. The preferred plan will include draft imagery to illustrate the design components, including general sizes, materials, location of landscaping, and an estimate of probable costs. Ms. Shayla Denaway April 13, 2026 Page 2 (5) Veterans Memorial Committee Meeting #2: The Consultant will attend an in- person meeting to present the preferred draft plan and an estimate of probable costs for review and refinements for the final visualization/marketing imagery. (6) Marketing Imagery: The Consultant will develop one rendered site plan and up to four different views of 3D imagery of the veteran’s memorial area to illustrate the final preferred design for day and night conditions. B.3 ADDITIONAL SERVICES B.3.1 Additional services may be added upon approval by both Client and Consultant via amendment to this Agreement. C.1 PROPOSED FEES AND ACCEPTANCE C.1.1 Scope of Services: The Scope of Services outlined in Paragraphs B.1 above will be provided for an hourly not to exceed fee of $17,500 as outlined: Project Management: $2,200 Kick-Off Meeting & Base Dwgs: $700 Schematic Designs (3): $4,000 Committee Mtgs (2): $1,500 Preferred Design & 3D Graphics: $8,000 Estimation: $1,100 Alternate Add (Electrical Design): +$3,500 D.1 SCHEDULE: A project schedule will be prepared once the final agreement and contract are approved by the Client. The final design process is anticipated to take approximately 3-4 months. ACCEPTANCE This letter represents our entire understanding of the project scope. If the City of Hugo is in agreement, WSB will start work outlined in this proposal per our 2026 Rate Schedule. If you agree with the proposal, please sign below and return one copy to our office. Thank you for the opportunity to propose on this project. If you should have any questions regarding this proposal, please contact Candace at 612.518.3694. Sincerely, WSB WSB Candace Amberg, PLA Jason L. Amberg Project Manager Director of Landscape Architecture Ms. Shayla Denaway April 13, 2026 Page 3 City of Hugo (signature) Date