HomeMy WebLinkAbout2015.01.06 CC Minutes MINUTES FOR THE HUGO CITY COUNCIL MEETING ON JANUARY 6,2015
Oath of Office-.Tom Weidt,Mayor; Becky Petryk.Council Ward 1; Chuck Haas,Council
Ward 3: Mike Miron.Council at Large
On November 4, 2014 the City of Hugo held its municipal elections with races for Mayor,
Council Member Ward 1, and Council Member Ward 3. Tom Weidt was successful in reelection
as Mayor, Becky Petryk as Council Member Ward 1, and Chuck Haas as Council Member Ward
3. On December 9, 2014, the Council held interviews to fill the vacancy of the Council at Large
seat,which was created by the resignation of Tony Bronk. At the December 15,2014 meeting,
Council formally appointed Mike Miron to fill the vacancy. The Mayor and Council Members
individually recited the Oath of Office.
Call to Order
Mayor Weidt called the meeting to order at 7:05p.m.
PRESENT: Haas(via Skype), Klein, Miron, Petryk,Weidt
ABSENT: None
ALSO PRESENT: City Administrator Bryan Bear,City Attorney Dave Snyder,City Engineer
Jay Kennedy, Planner Rachel Juba,and City Clerk Michele Lindau
Approval of Minutes for the December 11.2014 Holiday Party
Klein made motion, Petryk seconded,to approve the minutes for the December 11,2014 Holiday
Party as presented.
All Ayes. Motion carried.
Approval of Minutes for the December 15.2014 City Council Meeting
Klein made motion, Petryk seconded,to approve the minutes for the December 15, 2014 City
Council meeting as presented.
All Ayes. Motion carried.
Approval of Minutes for the December 18.2014 Schwieters Open House
Petryk made motion, Klein seconded,to approve the minutes for the December 18,2014 Open
House at Schwieters as presented.
All Ayes. Motion carried.
Approval of the Aes nda
Weidt made motion, Klein seconded,to approve the agenda as amended by Council Member
Hass to include under Council Presentations a"Thank You"to the City of Sanibel, FL.
All Ayes. Motion carried.
Hugo City Council Meeting Minutes for January 6,2015
Page 2 of 10
Approval of the Consent Agenda
Weidt made motion, Klein seconded,to approve the following Consent Agenda items:
1. Approval of Claims
2. Approve Appointment of Becky Petryk as Acting Mayor
3. Approve Appointment of WSB and Associates as City Engineer
4. Approve Appointment of Landform as City Planner
5. Approve Appointment of Johnson&Turner as City Attorney
6. Approve Appointment of Springsted, Inc. as Financial Advisor
7. Approve Appointment of Fire Chief Kevin Colvard Emergency Management Director
8. Approve Appointment of US Bank as Depository for City Funds
9. Approve Appointment of The Citizen as Official Newspaper
10. Approve Appointments to Hugo Firefighter Relief Association
11. Approve Appointment of Rick Gwynn as Chair of the Planning Commission
12. Approve Appointment of Tom Windisch as Chair and Rachel Berger as Vice Chair of the
Parks and Recreation Commission
13. Approve Appointment of Kitty Cheesebrow as Chair of Historical Commission
14. Approve Appointment of Tom Weidt and Phil Klein as Council Representatives on the EDA
15. Approve Appointment of Tom Weidt as the City Council Representative on the Board
of Zoning Appeals and Adjustments
16. Approve Appointment of Rick Gwynn as the Planning Commission Representative on
the Board of Zoning Appeals and Adjustments
17. Approve Appointment of Tom Weidt as Chair of the Board of Zoning Adjustments
18. Approve Animal Control Service Contracts with Companion Animal Control and Otter
Lake Animal Hospital for 2015
19. Approve Hiring of Rachel Leitz as the New Community Development Intern
20. Approve Hiring of Dan Raboin as New City Assessor
21. Approve Thursday, April 16, 2015 as Annual Board of Appeal &Equalization Meeting
22. Approve Cancellation of Contract with Jani-King and Approve Contract with MN
Services for Cleaning City Hall
23. Approve Reduction in the Letter of Credit for Meridian Land Company LLC for Fox
Meadows Development
All Ayes. Motion carried.
Approval of Claims
Adoption of the Consent Agenda approved the Claims Roster as presented.
Approve Appointment of Becky Petryk as Acting Mayor
Each year, the Council appoints a member of the Council for the position of Acting Mayor.
Adoption of the Consent Agenda approved the appointment of Council Member Becky Petryk as
Acting Mayor for the year 2015.
Hugo City Council Meeting Minutes for January 6,2015
Page 3 of 10
Approve Appointment of WSB and Associates as City Engineer,
WSB Engineers has been the City Engineer for the past 11 years. Jay Kennedy has handled the
day-to-day civil engineering duties,and Pete Willenbring continues as the water resource
engineer. WSB Engineers is requesting to continue to provide this service to the City at the
revised rate schedule as enclosed. Adoption of the Consent Agenda approved the appointment of
WSB Engineers and Jay Kennedy as the City Engineer for 2015.
Approve Appointment of Landform as City Planner
Kendra Lindahl from Landform has worked over the past 12 years as the City Planner. Landform
would like to continue to provide this service to the City at the revised rate schedule as enclosed.
Adoption of the Consent Agenda approved the appointment of Kendra Lindahl as the City
Planner/Planning Consultant for the year 2015.
Approve Appointment of Johnson &Turner as City Attorney
City Attorney Dave Snyder has provided legal counsel to the City of Hugo since 2000 while at
the law firm of Eckberg Lammers. In 2012,Dave joined the law firm of Johnson&Turner, and
continued to provide legal services to the City at the same rate as in the past. Adoption of the
Consent Agenda approved the appointment of David K. Snyder and the Johnson&Turner Law
Firm as the City Attorney for the year 2015.
Approve Appointment of Springsted.Inc.as Financial Advisor
Financial advisors Paul Steinman, Mikaela Huot,and Nick Dragisich and the other members of
the Springsted, Inc. team have served the City very well over the years on a wide variety of
projects. Adoption of the Consent Agenda approved Paul Steinman,Mikaela Huot,and Nick
Dragisich, from Springsted, Inc.,as the City's financial advisors for the year 2015.
Approve Appointment of Fire Chief Kevin Colvard Emergency Management Director
Each year,Council appoints a member of the City staff to serve in the role of Emergency
Management Director. For the past decade,the Fire Chief has served in this position. Adoption
of the Consent Agenda approved the appointment of the Fire Chief Kevin Colvard as the City's
Emergency Management Director for 2015.
Approve Appointment of US Bank as Depository for City Funds
Each year,Council selects a depository/bank for the deposit of City funds. For many years,
Council has selected the local Hugo branch of US Bank. Adoption of the Consent Agenda
approved the approval of U.S. Bank-Hugo as the official depository for City funds for 2015.
Hugo City Council Meeting Minutes for January 6,2015
Page 4 of 10
Approve Appointment of The Citizen as Official Newspaper
Each year,Council selects a newspaper as the official publication for all public notices and
publishing of ordinances. For the past eight years, the City Council appointed The Citizen as the
City's new official newspaper,and The Citizen would like to continue to provide this service at a
slightly increased rate. Adoption of the Consent Agenda approved The Citizen as the City's
official newspaper for 2015.
Approve Appointments to Hugo Firefighter Relief Association
Minnesota State Statute requires the official appointment of the ex-officio members of the Hugo
Fire Department Relief Association Board. Council must appoint two elected or appointed
members. Adoption of the Consent Agenda approved the appointment of Mayor Tom Weidt with
Councilmember Chuck Haas as his designee in his absence and Finance Director Ron Otkin as ex-
officio members of the Hugo Fire Department Relief Association Board.
Approve Appointment of Rick Gwynn as Chair of the Planning Commission
Planning Commissioner Rick Gwynn has served as chairperson for the Planning Commission
since November 21,2011. Adoption of the Consent Agenda approved the reappointment of Rick
Gwynn as Chair of the Planning Commission for 2015.
Approve Appointment of Tom Windisch as Chair and Rachel Berger as Vice Chair of the
Parks and Recreation Commission
Tom Windisch has served as Chair of the Parks and Recreation Commission since May, 2014
with Rachel Berger serving as Vice Chair since 2007. Adoption of the Consent Agenda
approved the reappointment of Jim Taylor as Chair and Rachel Berger as Vice Chair for the
Parks and Recreation Commission for 2015.
Approve Appointment of Kitty Cheesebrow as Chair of Historical Commission
Annually,the City Council appoints a member of the Historical Commission to serve as the
Chair of the Commission. Kitty Cheesebrow has served as the Chair of the Commission for the
past several years. Adoption of the Consent Agenda approved the reappointment of Kitty
Cheesebrow as the Chair of the Historical Commission for 2015.
Approve Appointment of Tom Weidt and Phil Klein as Council Representatives on the
EDA
Annually,Council appoints two representatives from the Hugo City Council to serve on the
Economic Development Authority(EDA). Adoption of the Consent Agenda approved the
reappointment of Mayor Weidt and Council Member Klein to continue to serve as the Council
Representatives on the EDA for 2015.
Hugo City Council Meeting Minutes for January 6,2015
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Approve Appointment of Tom Weidt as the City Council Representative on the Board of
Zoning Anneals and Adjustments
Annually,the Hugo City Council appoints a member of the Planning Commission,City Council,
and a resident to serve on the Board of Zoning Appeals and Adjustments. Tom Weidt has agreed
to serve another year on the Board as the City Council Representative. Adoption of the Consent
Agenda approved the reappointment of Tom Weidt as the City Council representative to serve on
the Board of Zoning Appeals and Adjustments for another one-year term.
Approve Appointment of Rick Gwynn as the Planning Commission Representative on the
Board of Zoning Appeals and Adjustments
Rick Gwynn has served as the Planning Commission Representative on the Board of Zoning
Appeals and Adjustments since January 2013. Members on the Board are appointed annually.
Adoption of the Consent Agenda approved the reappointment of Rick Gwynn to the Board of
Zoning Appeals and Adjustments for 2015.
Approve Appointment of Tom Weidt as Chair of the Board of Zoning Adjustments
Annually,Council approves appointment of Chair of the Board of Zoning Appeals and
Adjustments. Adoption of the Consent Agenda approved the reappointment of Board Member
Tom Weidt as Chair of the Board of Zoning Appeals and Adjustments.
Approve Animal Control Service Contracts with Companion Animal Control and Otter
Lake Animal Hospital for 2015
Since July 2013,Companion Animal Control and Otter Lake Animal Hospital have been
providing animal control services to the City, and staff is pleased with their services. Adoption of
the Consent Agenda approved the current contracts with Companion Animal Control and Otter
Lake Hospital to provide animal control services to the City for 2015.
Approve Hiring of Rachel Leitz as the New Community Development Intern
Community Development Inter Connor Schaefer will conclude his internship at the City of Hugo
on Friday,January 9, 2015. Staff had accepted 30 applications and conducted interviews on 15
applicants who applied to fill the vacant intern position. Adoption of the Consent Agenda
approved the hiring of Rachel Leitz at the new Community Development Intern effective
Monday,January 12,2015.
Approve Hiring of Dan Raboin as New City Assessor
Dan Raboin is an Accredited Minnesota Assessor and has worked under contract with Frank
Langer since 1993. Dan's experience includes work as an appraiser in Washington and Chisago
Counties and currently as the City Assessor in Lake Elmo. Adoption of the Consent Agenda
approved the hiring of Dan Raboin as the new City Assessor for the City of Hugo.
Hugo City Council Meeting Minutes for January 6,2015
Page 6 of 10
Approve Thursday.April 16.2015 as Annual Board of Anneal & Equalization Meeting
Each year,Council meets as the Board of Appeal and Equalization with the sole purpose of
providing Hugo residents and business owners an opportunity to appear personally in front of the
Board to discuss their property market valuations. Washington County Assessor Bruce Munneke
has selected Thursday,April 16,2015 from 5:30 to 7:00 p.m. as the date and time on which to
hold the meeting. Adoption of the Consent Agenda approved the date for the Board of Appeal
and Equalization meeting for April 16,2015.
Approve Cancellation of Contract with Jani-King and Approve Contract with MN Services
for Cleaning City Hall
City Hall has received a proposal from MN Services to clean City Hall at a lower rate than the
City's current cleaner,Jani-King. Adoption of the Consent Agenda approved the cancellation of
the contract with Jani-King and approved the contract with MN Services for cleaning City Hall
beginning in February,2015.
Approve Reduction in the Letter of Credit for Meridian Land Company LLC for Fox
Meadows Development
Meridian Land Company has requested the City reduce their letter of credit for the Fox Meadows
Development, and reduce their escrow amount held for site grading. Senior Engineering
Technician Steve Duff has inspected the work. Adoption of the Consent Agenda approved the
reduction of the letter of credit being held for the constructed improvements in the Fox Meadows
Development to$235,500.00 of the original letter of credit in the amount of$1,479,000.00,and
reduce the amount held in escrow for the purpose of site grading to$7,568.00 of the original
escrow amount held of$30,274.00.
Approve Retirement of City Assessor Frank Langer
Frank Langer has been the City Assessor since May 1979. Frank had submitted his letter of
retirement to be effective February 1, 2015. Mayor Weidt removed this from the Consent
Agenda to ask staff to invite him to a future Council meeting to present him with a Certificate of
Appreciation.
Weidt made motion,Petryk seconded,to approve the letter of retirement from City Assessor
Frank Langer effective February 1, 2015.
Motion carried.
Approve Cancellation of ListingAgreement with Wakota Commercial Advisors.LLC for
City Owned Property
On April 7, 2014, the City Council approved a contract with a partnership of realtors to market
the City owned property in downtown. The partnership was with Jeff Houge, a commercial
realtor from Wakota Commercial Advisors, LLC and Bill Bergeson, a residential realtor from
High Pointe Realty. In June, Jeff Houge left the partnership. At its December 9, 2014 meeting,
Hugo City Council Meeting Minutes for January 6,2015
Page 7 of 10
the EDA received an update from the remaining realtor. The EDA agreed at the meeting that
they were not getting what they expected and that they were not comfortable with the contact
being with Wakota Commercial Advisors, LLC. The EDA collectively decided to issue a 30-day
notice to Wakota Commercial Advisors, LLC in order to cancel the contract.
Council Member Haas removed this from the Consent Agenda to suggest staff contact Louis
Jambois from the St. Paul Port Authority, who has experience in this area of marketing.
Haas made motion, Klein seconded, to approve the cancellation of the listing agreement with
Wakota Commercial Advisors, LLC, for the city owned property in downtown.
All Ayes. Motion carried.
Approval of CUP for Additional Animal Units at 17260 Ingersoll Avenue North
Cindy Bellamy and Shirley Smith had applied for approval of a conditional use permit(CUP)to
allow double the amount of animal units allowed on property. The applicant is requesting to have
14 horses on the property,where seven are allowed by ordinance. The ordinance allows double
the amount of animal units, with a CUP and an approved facilities and waste management plan.
At its December 4,2014 meeting,the Planning Commission held a public hearing on the request
and recommended approval to the Council with a 4-2 vote. At their December 15,2014 meeting,
the Council considered this request and tabled it to allow the applicant an opportunity to work
with staff on several items.
Planner Rachel Juba provided update on those items which included working with the applicant
on the number of horses, revising the plan for manure application and removal,evaluating the
elevations of the paddocks and evaluating the culvert location. Conditions in the CUP were
revised and staff was comfortable with the revisions.
Haas asked if the number of horses allowed by ordinance with the CUP was double the amount,
or up to double the amount. Staff explained it was up to double the animal unit density.
Weidt stated he had talked to the applicant and was comfortable with staff recommendation and
what the applicant has told him.
Weidt made motion, Petryk seconded,to approve RESOLUTION 2015-1 APPROVING A
CONDITIONAL USE PERMIT FOR CINDY BELLAMY AND SHIRLEY SMITH ON THE
PROPERTY LOCATED AT 17260 INGERSOLL AVENUE NORTH.
Haas stated he had spoken to residents who had requested an amendment to limit the number of
horses to ten. Has made a motion to amend the motion to limit the number of horses to ten.
Motion failed for a lack of a second.
Aye: Petryk, Haas, Klein, Miron,Weidt
Nay: None
Motion carried.
Hugo City Council Meeting Minutes for January 6,2015
Page 8 of 10
Discussion on Fiona Avenue/125th Street Speed Limits
Resident Mike Gallivan, 12493 Forest Boulevard, had submitted a letter on behalf of neighbors
regarding the current speed limit on Fiona Avenue and 125th Street. The residents requested the
limit be reduced to 30-35 mph citing it as a safety issue. At the December 15, 2015 meeting,
Council tabled this item to allow staff to evaluate it and come back with a recommendation.
City Engineer Jay Kennedy explained that State Statutes govern speed limits and those that do
not meet specific definitions are set at 55 mph. There are areas of statute that allow urban
districts to be set at 30 mph,and rural residential districts to be set at 35 mph if certain criteria
are met. Both roads meet the criteria for a Rural Residential District. Jay explained that the
Council could motion to request a speed study be conducted by MN DOT or define 125th and
Fiona as a Rural Residential District,done by resolution. A road in the Rural Residential District
could be posted at a 35 mph speed limit. Jay added that he didn't expect a speed study to yield a
speed limit to lower than 35.
Weidt, seconded by Miron,to direct staff to prepare a resolution designating that area of 125th
Street and Fiona as a Rural Residential District for approval at the next Council meeting.
All Ayes. Motion carried.
Update on the Yellow Ribbon Network
Council Member Chuck Haas and Phil Klein reported to Council on the Yellow Ribbon Network
activities held recently. Haas reminded everyone that there are still National Guard troops
deployed in Egypt,Africa,and Kuwait. He informed everyone that on Saturday,January 17,
2015 volunteers are needed at Holman Field for Hockey Day. Also,January 28th is hamburger
night,and the sponsor will be Lake Area Bank.
Thank You to the City of Sanibel.FL
Haas added this item to the agenda to talk about the support he has received from the staff at
Sanibel City Hall in helping him attend Hugo City Council meetings remotely. He requested
Council consider having staff draft a letter to be signed by Mayor Weidt thanking the staff at
Sanibel, FL for all they are doing.
Haas made motion,Klein seconded,to send a letter of Thanks to Sanibel.
All Ayes. Motion carried.
Warm Hearts for Charity Event on Saturday.January 17.2015
City Administrator Bryan Bear reminded Council that the Hugo Area Business Association will hold
their annual Warm Hearts for Charity Event at the Hugo American Legion on Saturday,January 17,
2015 from 5-8 p.m. Proceeds from this event help support American Diabetes,Alzheimer's,Autism
Research,Good Neighbors Food Shelf, Hugo Lions,and other charities. At its December 15, 2014
meeting,Council had scheduled this as a Council meeting to attend the event.
Hugo City Council Meeting Minutes for January 6,2015
Page 9 of 10
Approve Cancellation of January 19.2015 Meeting Due to the Martin Luther King Day
Holiday
Every year,the Martin Luther King Holiday falls on same day as the Council's second monthly
meeting in January. In the past,Council has cancelled or rescheduled this meeting for the
following day. City Administrator Bryan Bear explained that there are no agenda items for this
meeting and recommended Council cancel its regular meeting on January 19, 2015.
Klein made motion, Petryk seconded to cancel the regularly scheduled City Council meeting on
Monday,January 19, 2015 due to the Martin Luther King Holiday.
All Ayes. Motion carried.
Schedule Council Goal Setting Session for January 20.2015
Annually,the Hugo Council holds a Goal Setting Session in January to develop goals and
priorities for 2015. Staff recommends Council schedule the Goal Setting Session for Tuesday,
January 20, 2015 at 7 p.m.
Klein made motion, Petryk seconded,to schedule the Annual Goal Setting session for Tuesday,
January 20, 2015 at 7 p.m.
All Ayes. Motion carried.
luso Fire Department Annual Banquet on Saturday.January 31.2015
The Council has been invited to attend the City of Hugo Fire Department Annual Banquet on
Saturday January 31,2015.The banquet will be held at Luna Rossa in Stillwater at 5 p.m.
Klein made motion, Miron seconded,to schedule a meeting for the Fire Department Annual
Banquet on Saturday,January 31,2015 at 5 p.m.
All Ayes. Motion carried.
DNR Open House on Ground Water Management Area on Tuesday.February 3.2015
The N&E Metro Ground Water Management Area(GWMA)Advisory Team has scheduled an
open house on Tuesday, February 3,2015 to present and discuss the draft plan they have been
working on. The meeting will take place from 6-9 p.m. at the Shoreview Community Center.
Petryk made motion,Miron seconded,to schedule a meeting to attend the DNR Open House on
the GWMA on Tuesday, February 3,2015 from 6-9 p.m.
All Ayes. Motion carried.
Hugo City Council Meeting Minutes for January 6,2015
Page 10 of 10
Schedule Date for Northeast Water Summit
At its December 15, 2014 meeting,Council discussed the settlement agreement for the lawsuit
between the plaintiff,White Bear Lake Restoration Association, and the defendant,the MN
DNR,on the declining water level of White Bear Lake and the impacts this agreement could
have on surrounding communities, specifically those included in the Ground Water
Management Area District. Council had suggested scheduling a coalition meeting with other
communities that are a part of the district. Klein recommended inviting the Watershed District
to the meeting as well.
Weidt made motion,Petryk seconded,to schedule the Northeast Water Summit for January 29,
2015 at 7 p.m.
All Ayes. Motion carried.
Adjournment
Klein made motion, Miron seconded,to adjourn at 7:56 p.m.
All Ayes. Motion carried.
Respectfully Submitted,
LArr,
Michele Lindau
City Clerk