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HomeMy WebLinkAbout2015.02.02 CC Minutes MINUTES FOR THE HUGO CITY COUNCIL MEETING ON FEBRUARY 2.2015 Call to Order Mayor Weidt called the meeting to order at 8:00 p.m. PRESENT: Haas(via Skype),Klein, Miron, Petryk,Weidt ABSENT: None ALSO PRESENT: City Administrator Bryan Bear,City Attorney Dave Snyder,City Engineer Jay Kennedy,Planner Rachel Juba,and City Clerk Michele Lindau Approval of Minutes for the City Council Meeting on January 6.2015 Klein made motion, Miron seconded,to approve the minutes for the regular City Council meeting on January 6,2015 as presented. All Ayes. Motion carried. Approval of Minutes for the Rush Line Corridor Open on House January 13.2015 Petryk made motion, Klein seconded, to approve the minutes for the Rush Line Corridor Open House on January 13, 2015 as presented. All Ayes. Motion carried. Approval of Minutes for the Warm Hearts for Charity Event on January 17.2015 Petryk made motion, Klein seconded,to approve the minutes for the Warm Hearts for Charity Hugo Business Area Association event on January 17, 2015 as presented. All Ayes. Motion carried Approval of Minutes for the Press Publications Open House on January 28.2015 Klein made motion, Petryk seconded,to approve the minutes for the Press Publications Open House on January 28, 2015 as presented. All Ayes. Motion carried Approval of the A eQ nda Weidt made motion,Miron seconded,to approve the agenda as presented. All Ayes. Motion carried. Hugo City Council Meeting Minutes for February 2,2015 Page 2 of 11 Recognition of City Assessor Frank Lang At its January 6,2015 meeting,Council accepted the letter of retirement from City Assessor Frank Langer effective February 1, 2015. Mayor Weidt presented Frank with a plaque recognizing him for his 36 years of service to the Citizens of Hugo. Introduction of New City Assessor Dan Raboin At its January 6,2015 meeting,Council approved the appointment of Dan Raboin as the new City Assessor effective February 1,2015. Dan has worked under contract with Frank Langer since 1993 and is currently the City Assessor for Lake Elmo. Dan introduced himself to the Council. Mayor Weidt called for a short break and reconvened the meeting at 7:37 p.m. Approval of the Consent Agenda Miron made motion, Klein seconded,to approve the Consent Agenda as presented. 1. Approval of Claims 2. Approve Appointment of Bronwen Kleissler as Vice Chair of the Planning Commission 3. Approve Agreement with Washington County for CSAH 7/8 Intersection Improvements 4. Approve Spring and Fall Cleanup Dates for April 25 and October 3,2015 5. Approve Contract with Scandia for Administration of the State Building Code 6. Approve March 16, 2015 for Public Hearing on the Storm Water Pollution Prevention Program(SWPPP) 7. Approve Resolution Declaring 125`h and Fiona Avenue North as a Rural Residential District 8. Approve Temporary Hiring of Matthew Perrault and Amber Lozier for Laserfiche Project 9. Approve Resolution Receiving Feasibility Report and Calling for Public Hearing on the Proposed Rice Lake Meadows Street Reconstruction Project 10. Approve Review of Bald Eagle Sportsman Association CUP 11. Approve Replacement of Building Department Pickup Truck 111-05 12. Approve Replacement of Public Works Dump Truck 110-05 13. Approve Advertisement of Bids for the 2015 Dust Control Project 14. Approve Advertisement of Bids for the 2015 Seal Coating Project 15. Approve Advertisement for Public Works Seasonal Employees 16. Approve Resolution on Statutory Tort Liability Limits 17. Approve Final Plat and Development Agreement for Fox Meadows 2°d Addition 18. Approve Resolution for Acquisition of Tax Forfeiture Property All Ayes. Motion carried. Approval of Claims Adoption of the Consent Agenda approved the Claims Roster as presented. Hugo City Council Meeting Minutes for February 2,2015 Page 3 of 11 Approve Appointment of Bronwen Kleissler as Vice Chair of the Planning Commission Annually,the Planning Commission makes a recommendation to the Council on the appointment of the Vice Chair of the Commission. Bronwen has served as Vice Chair since January 2005. Adoption of the Consent Agenda approved the appointment of Bronwen Kleissler as Vice Chair of the Planning Commission for 2015. Approve Agreement with Washington County for CSAH 7/8 Intersection Improvements Staff had drafted an agreement between the City of Hugo and Washington County related to the improvements to the CSAH 7/8 intersection project. The agreement states that the City will complete the project and be reimbursed by the County. There is also a provision for the City to charge the County for Hugo staff time for construction inspection. Adoption of the Consent Agenda approved the agreement with Washington County related to the CSAH 7/8 intersection project. Approve Spring and Fall Cleanun Dates for April 25 and October 3.2015 Public Works Director Scott Anderson has worked with Washington County to secure Saturday, April 25th and October 3rd for the spring and fall cleanup dates. As in the past,the event will take place at the Public Works Building from 8 a.m. to noon. Adoption of the Consent Agenda approved April 25 and October 3 as the spring and fall Citywide Cleanup Dates for 2015. Approve Contract with Scandia for Administration of the State Building Code The City of Scandia had requested a proposal from the City of Hugo to provide the functions of a building official for their city. Staff drafted a contract similar to the one the City of Hugo has with the City of Lake Elmo. According to the contract,the City of Hugo would provide plan reviews, inspections, scheduling,and reporting for all building permits issued by Scandia.The Scandia City Council considered it at their meeting on January 20,2015 and approved the contract. Adoption of the Consent Agenda approved the contract with Scandia for administration of the State Building Code to be effective February 11,2015. Approve March 16.2015 for Public Hearing on the Storm Water Pollution Prevention Program(SWPPPI As part of the requirements for the City's Municipal Storm Water Permit,the City is required to hold a public informational meeting to receive public comment on the City's SWPPP. Public notice needs to be published in the official City newspaper, and staff will post it on the City's website. Adoption of the Consent Agenda approved the SWPPP public hearing to be held on March 16,2015. Hugo City Council Meeting Minutes for February 2,2015 Page 4 of 11 Approve Resolution Declaring 125th and Fiona Avenue North as a Rural Residential District At its January 6,2015 meeting,the Council responded to a letter from residents on 125" Street and Fiona Avenue requesting the speed be reduced to 30-35 miles per hour on both roads for safety reasons. City Engineer Jay Kennedy had explained that State Statutes allows areas to be designated as Rural Residential Districts if roads in the area meet certain criteria; they could then be posted at 35 miles per hour speed limit. Staff found that both roads met this criteria and the area could be defined as a Rural Residential District by resolution. Council had directed staff to prepare a resolution designating that area of 125d' Street and Fiona as a Rural Residential District. Adoption of the Consent Agenda approved RESOLUTION 2015-2 ESTABLISHING A REVISED SPEED LIMIT ON PORTIONS OF 125TH STREET AND FIONA AVENUE. Approve Temporary Hiring of Matthew Perrault and Amber Lozier for Laserfiche Project The City Clerk's office has begun scanning documents into Laserfiche for retrieval and archive purposes. Due to the volume of documents to be scanned, staff is requesting the assistance of two part-time employees to work temporarily for document imaging. Both Matthew Perrault and Amber Lozier have experience in working with Laserfiche. Adoption of the Consent Agenda approved the temporary hiring of Matthew Perrault at 25 hours per week and Amber Lozier at 15 hours per week for six months beginning in February,2015 at an hourly wage of $10.00. Approve Resolution Receiving Feasibility Report and Calling for Public Hearing on the, Proposed Rice Lake Meadows Street Reconstruction Project At its December 16,2014 meeting,Council directed staff to prepare a feasibility report related to the Rice Lake Meadows Street Improvement Project. Adoption of the Consent Agenda approved RESOLUTION NO.2015-3 RECEIVING FEASIBILITY REPORT AND CALLING FOR THE PUBLIC HEARING ON THE PROPOSED RICE LAKE MEADOWS STREET IMPROVEMENT PROJECT. Approve Review of Bald Eagle Sportsman Association CUP The Bald Eagle Sportsman Association(BESA)has a Special Use Permit(SUP)to operate a gun club on property located at 6557 125th Street. Condition 19 of the permit states that it shall be reviewed prior to December 1'of the even-numbered years,or if the SUP is amended or violated. Staff visited the gun club on January 9,2015.There were no changes on the property. At its January 22,2015 meeting,the Planning Commission considered the request.The Planning Commission agreed that that the association was in compliance with its SUP and recommended Council approve the review of the SUP. Adoption of the Consent Agenda approved the review of the SUP for BESA. Hugo City Council Meeting Minutes for February 2,2015 Page 5of11 Approve Replacement of Building Department Pickup Truck 111-05 Included in the City's 2015 Budget is funding for replacement of Building Department pickup truck 111-05. A similar truck priced at$29,503.13 (including tax and license)can be purchased at Midway Ford through the Cooperative Purchasing Venture with the State of Minnesota. Adoption of the Consent Agenda approved the purchase of a Y2 ton truck from Midway Ford for$29,503.13. Approve Replacement of Public Works Dump Truck 110-05 included in the City's 2015 Budget is funding for replacement of the Public Works Department 2005 Ford F550. Staff would like to replace this vehicle with a 2015 Ford F550 cab and chassis from Midway Ford and equip it with a dump body from Aspen Equipment through the Cooperative Purchasing Venture with the State of Minnesota at a price of$54,293.65 after trade in. Staff will first attempt to sell the vehicle through the sealed bid process to see if it would be profitable compared to the trade in value of$12,000. Adoption of the Consent Agenda approved the purchase of a 2015 Ford F550 truck from Midway Ford and dump body from Aspen Equipment for$54,293.65. Approve Advertisement of Bids for the 2015 Dust Control Proiect The City of Hugo currently applies dust control to approximately 23 miles of gravel roads located within its municipal boundaries. Following City Council approval, staff will advertise and solicit bids through our City newspaper and will hold a bid opening on March 31,2015 at 2:00 p.m. This will be followed by the Council considering bids in April. The dust control/stabilization would be applied in two separate applications, once in mid-May and again in early to mid-August. Adoption of the Consent Agenda approved the advertisement for bids for the City's 2015 gravel road dust control project. Approve Advertisement of Bids for the 2015 Seal Coating Proiect Each year, the City of Hugo seal coats a portion of its bituminous roads. Staff seeks authorization from the City Council to advertise and solicit bids through our City newspaper and will hold the bid opening on March 31, 2015 at 1:30 p.m. Work would take place during the months of July and August. Adoption of the Consent Agenda approved the advertisement of bid for the 2015 seal coating project Approve Advertisement for Public Works Seasonal Employees For the past several years,the City has hired five seasonal Public Works positions to help maintain the City's park system and building grounds as well as assist in road patching crews and other work as needed. These positions were approved in the 2015 General Fund Budget. Adoption of the Consent Agenda approved the advertisement for Public Works Seasonal employees. Hugo City Council Meeting Minutes for February 2,2015 Page 6 of 11 Approve Resolution on Statutory Tort Liability Limits In the late 1990's,the League of Minnesota InauranceTrust required each city that obtained l iabi l ity coverage from them to decide whether or not to waive the statutory tort l iabi I ity limits to the extent of the coverage purchased.At that time,the City Council opted not to wai ve the statutory limits LM CIT is requi ri ng each member city to reaffirm their position regarding these limits Currently these limits are$500,000 per dai mart and$ 1, 500,000 per occurrence. Adoption of the Consent Agenda approved RESOLUTI ON 2015-4 NOT TO WAIVE STATUTORY TORT LIABILITY LIMITS. Approve Final Plat and Development Agreement for Fox Meadows 2nd Addition Meridian Land Holding, LLC requested approval of a final plat and development agreement for 23 single family residential lots. The project to be known as"Fox Meadows 2nd Addition"is located east of TH61 and north of 125th Street. The City Council reviewed and approved the preliminary plat for Fox Meadows at its March 3, 2014 meeting,which included 57 single family residential lots. There are no changes to the lots from the preliminary plat. Adoption of the Consent Agenda approved RESOLUTION 2015-5 APPROVING A FINAL PLAT AND DEVELOPMENT AGREEMENT FOR MERIDIAN LAND HOLDINGS, LLC FOR"FOX MEADOWS 2"d ADDITION"LOCATED EAST OF HIGHWAY 61 AND NORTH OF 125TH STREET. Approve Resolution for Acquisition of Tax Forfeiture Property Each year the City receives notification from Washington County of tax forfeited parcels within the City,parcels on which developers/owners have not paid taxes. In 2011,the City Council approved a resolution for acquisition of Outlot A, Beaver Ponds South. The outlot contains a stormwater pond for Beaver Ponds South. At that time the acquisition did not get completed. State law has since changed and the resolution now needs to be more specific on what the parcel will be used for. Adoption of the Consent Agenda approved RESOLUTION 2015-6 APPROVING THE APPLICATION BY A GOVERNMENTAL SUBDIVISION FOR CONVEYANCE OF TAX-FORFEITED LAND FOR DRAINAGE OR STORAGE OF STORM WATER UNDER A STORM WATER MANAGEMENT PLAN FOR A PARCEL Update on Water Reuse Projects City Staff has been moving forward with several water reuse projects based on the City's Stonnwater CIP. The potential projects are located within Beaver Ponds,Waters Edge, and County Road 8. WSB Engineer Bob Barth provided the Council with an update on the progress of the water reuse projects. He explained the technical memorandum is pending approval of the Rice Creek Watershed District. Bob provided details on the proposed projects and explained that the projects could be paid for with user fees,through BMP credits sold to private developments, from possible bonding bill appropriations and/or from available grants. The next steps would be to consider a bonding bill application, finalize the technical memorandum with the RCWD,meet with the Water's Edge Development, finalize rate study,and determine user fees.The City will continue reporting the Oneka Ridge Golf Course results to the RCWD for credit verification. Hugo City Council Meeting Minutes for February 2,2015 Page 7 of 11 Weidt made motion, Petryk seconded,to continue with the steps as presented by WSB Engineer Bob Barth. All Ayes. Motion carried. Update on MN Commercial Railroad Spur On January 22, 2015, Mayor Weidt,Council Member Petryk, and City Administrator Bryan Bear met with representative of MN Commercial Railroad and users of the rail spur to discuss the future of rail service in Hugo. The last time this was discussed by Council was in an executive session in November 2014 as a response to neighborhood complaints about the loading of cars by National Recycling, Inc. (NRI)at the rail spur. City Administrator Bryan Bear explained that the rail line is operated by MN Commercial Railroad and Burlington Northern Sante Fe(BNSF)own the rail line and property. Additionally, there is an agreement between the City of Hugo,MN Commercial Rail, and Schwieters for operation of the rail spur. The 10-mile"Hugo"line extends southward and is only used by Schwieters, Loadmasters Lubricants(both located in the Bald Eagle Industrial Park),and National Recycling, Inc. Schwieters and LoadMasters load and unload directly into their yards, and is critical to their business. NRI also loads remotely at the spur,but an alternate site is available for them. Traffic on the rail line is lower than originally projected due to changes in business and the lack of ability to get cars. Hugo has been informed that the Hugo line needs maintenance and a significant capital project is needed to upgrade it. At a recent meeting with MN Commercial Railroad, it was stated they intend to discontinue rail service,and there are plans to start the process in April. If rail goes away, service would discontinue in summer, and it would revert back to BNSF. Abandonment of the railroad may allow for a future transit line and trials. If the rail stays,users may need to make long-term commitments,and improvement to the track and spur need to be made. MN Commercial Rail will need to have commitments and determine a way to finance the capital cost since they do not own rail line. Bryan stated that additional meetings need to be held with the businesses. Staff also hopes to continue discussions with Washington County Regional Rail Authority and the State and Federal government on possible grants or loan programs. The Council agreed it was a business decision,not a decision for the Council,but the City can continue to support the impacted businesses. The Council acknowledged that it was an important part of the Bald Eagle Industrial Park development. Weidt made motion, Klein seconded,to direct staff to schedule a follow-up meeting with businesses who use the rail spur and discuss options to maintain rail service in Hugo. All Ayes. Motion carried. Update on Lions Park At the City Council meeting of June 16,2014,a landscape architecture consultant was hired and a stakeholder group was appointed for the next phase planning of Lions Park. Immediately following the dedication of a 2.11 acre expansion of the park property,to 10.21 acres,planning Hugo City Council Meeting Minutes for February 2,2015 Page 8 of 11 began. Residents had shared comments on three concept plans at the Parks Commission meeting on December 10,2014. Parks Planner Shayla Syverson presented the three Lions Park concept plans for discussion. The Hugo Lions Club has reviewed the plans, and the Hugo EDA and Planning Commission will be providing comments at future meetings. The next step will be to finalize the Master Plan. The Council provided comments on all three plans.No formal action was taken. Update on Met Council' s Water Demand Projections At the November 3, 2014 meeting,Council discussed the Metropolitan Council's preliminary water demand projections based on the Thrive MSP 2040 population forecasts.These projections will be used to update their Master Water Supply Plan. The City was asked to review these projections and comment by November 20,2014. Staff had responded in writing requesting use of the City's full build-out numbers as shown in the Comprehensive Plan. City Engineer Jay Kennedy provided Council with the revised projections, stating he felt the Metropolitan Council met all of Hugo's comments. No formal action was taken. Approve Resolution for Site Plan and Variances for O'Reilly Auto Parts at 1474 St./TH 61 O'Reilly Auto Enterprises, LLC, requested approval of a site plan and variances for an auto parts store located at 14777 Forest Boulevard North.The site plan includes an approximately 7,000 square foot single story building and parking lot on a 0.64 acre parcel.The property is located on the northeast corner of 147th Street and Highway 61 (former Ricci's property). The property is zoned Central Business(C-1)and is located in the area of the City where development is guided by the downtown plan and design guidelines. At its January 22,2015 meeting,the Planning Commission considered the request and held a public hearing where five people spoke. The Planning Commission agreed that the applicant accomplished the items that were asked by the Commission and City Council during the sketch plan process. The Commission recommended approval of the site plan application, subject to the conditions listed in the resolution along with two added conditions. The Planning Commission had recommended Council approve the variance requests, subject to the conditions in the resolutions. The Council discussed the design and construction of the required gateway element. It was agreed that an easement to the City was necessary to allow the City to do future modifications to the gateway element if the City was inclined to do so. Petryk made motion, Klein seconded,to approve RESOLUTION 2015-7 APPROVING A SITE PLAN O'REILLY AUTO ENTERPRISES,LLC, IN THE CENTRAL BUSINESS ZONING DISTRICT ON PROPERTY LOCATED AT 14777 FOREST BOULEVARD NORTH. All Ayes. Motion carried. Hugo City Council Meeting Minutes for February 2,2015 Page 9 of 11 Petryk made motion, Miron seconded,to approve RESOLUTION 2015-8 APPROVING A VARIANCE FROM THE FRONT YARD SETBACK REQUIREMENTS IN THE CENTRAL BUSINESS (C-1)ZONING DISTRICT FOR O'REILLY AUTO ENTERPRISES, LLC,ON THE PROPERTY LOCATED AT 14777 FOREST BOULEVARD NORTH. All Ayes. Motion carried. Klein made motion, Petryk seconded,to approve RESOLUTION 2015-9 APPROVING A VARIANCE FROM THE PARKING STALL REQUIREMENTS FOR O'REILLY AUTO ENTERPRISES, LLC,ON THE PROPERTY LOCATED AT 14777 FOREST BOULEVARD NORTH. All Ayes. Motion carried. Petryk made motion, Miron seconded,to approve RESOLUTION 2015-10 APPROVING A VARIANCE FROM THE FRONT YARD SETBACK REQUIREMENTS IN THE CENTRAL BUSINESS (C-1)ZONING DISTRICT FOR O'REILLY AUTO ENTERPRISES,LLC, ON THE PROPERTY LOCATED AT 14777 FOREST BOULEVARD NORTH All Ayes. Motion carried. Klein made motion, Petryk seconded, to approve RESOLUTION 2015-11 APPROVING A VARIANCE FROM THE PARKING LOT SETBACK REQUIREMENTS FOR O'REILLY AUTO ENTERPRISES, LLC,ON THE PROPERTY LOCATED AT 14777 FOREST BOULEVARD NORTH All Ayes. Motion carried. Update on NE Metro Water Summit A Northeast Metro Water Summit was held on January 29, 2015 with area legislators and representatives from neighboring cities and counties,the DNR, Metropolitan Council,and Rice Creek Watershed District. The purpose of the summit was to find common ground in creating a position to relay to the legislators regarding the recent settlement agreement concerning the water levels of White Bear. City Administrator explained that staff had prepared a resolution opposing the settlement agreement and discouraging area legislators to approve any action. Council Member Haas asked the Council to consider adding one more"whereas"to the resolution to reference the DNR's hierarchy of water uses,with recreational uses being last on their list. Weidt made motion, seconded by Miron to approve RESOLUTION 2015-12 RELATING TO THE PROFFERED SETTLEMENT AGREEMENT BY THE WHITE BEAR LAKE RESTORATION ASSOCIATION RELATING TO REGIONALIZATION OF MUNICIPAL DRINKING WATER SUPPLIES with the addition to add reference to DNR's hierarchy as mention by Haas. Hugo City Council Meeting Minutes for February 2,2015 Page 10 of 11 All Ayes. Motion carried. Weidt made motion, Miron seconded,to direct staff to schedule another meeting of the NE Metro Water Summit. All Ayes. Motion carried. Appointment to Ordinance Review Committee(ORC) The ORC consisted of three Planning Commissioners(Gwynn, Rosenquist,and Kleissler)and two City Councilmembers. This year the ORC will be working on cleaning-up inconsistencies in the City Code and on the parking, landscaping, subdivision,and PUD sections of the City Code. Councilmember Klein is currently on the ORC.The other ORC member is no longer on the City Council. Staff recommends the City Council appoint a new member to the ORC. Weidt made motion,Haas seconded,to appoint Council Members Klein and Miron to the Ordinance Review Committee. All Ayes. Motion Update on Yellow Ribbon Network Council Members Chuck Haas and Phil Klein reported to Council on the Yellow Ribbon Network activities held recently. Haas stated that the YRN received a letter from MN State Representative Linda Runbeck congratulating them on the five-year anniversary of the Hugo YRN. Haas thanked the Lake Area Bank for sponsoring the last Hamburger night. He talked about the request from a veteran who needed assistance moving and will be helped by the White Bear Lake firefighters and the Stillwater YRN. Cancel Second Meeting in February Due to President's Day Holiday Annually,the President's Day Holiday falls on the same day as the second Council meeting in February. Staff recommended Council cancel the meeting on February 16,2015. Weidt made motion, Klein seconded,to cancel the second meeting in February. All Ayes. Motion carried. Groundwater Management Area Meeting on February 3.2015 City Administrator Bryan Bear reminded the Council of the N&E Metro Ground Water Management Area(GWMA)Advisory Team has scheduled an open house on Tuesday, February 3, 2015 to present and discuss the draft plan they have been working on.The meeting will take place from 6-9 p.m. at the Shoreview Community Center. Hugo City Council Meeting Minutes for February 2,2015 Page 11of11 HBA Business Breakfast/Mayor State of the City Address on Wednesday.February 25.2015 The Hugo Area Business Association will hold a Business Networking Breakfast at the Blue Heron Grill on Wednesday,February 25, 2015 from 7:30-9:00 a.m. Mayor Weidt will deliver the State of the City Address. Petryk made motion, Klein seconded,to schedule a meeting to attend the Hugo Area Business Association Breakfast meeting on Wednesday, February 25,2015. Schedule Joint Workshop with Hugo Fire Department to Discuss Basic Life Support Ambulance Service Staff has been having discussions with the Hugo Fire Department and other stakeholders on the future of BLS within the Hugo Fire Department. Staff recommended Council schedule a day to hold a workshop with the Hugo Fire Department Officers. Weidt made motion, Miron seconded, to schedule a joint meeting with the Hugo Fire Department for Wednesday,March 18,2015 at 7 p.m. All Ayes. Motion carried. Schedule Workshop to Discuss Water Conservation Priorities At the Council Goal Setting Workshop on January 28, 2015,Council talked about several issues facing the City regarding the conservation of water,and indicated a workshop needed to be held to discuss it. Weidt made motion,Klein seconded,to schedule the water conservation workshop for Tuesday, April 7th at 7 p.m. All Ayes. Motion carried Adjournment Klein made motion, Miron seconded,to adjourn at 9:53 p.m. All Ayes. Motion carried. RNpecf lly Sub 'ued, is el Lindau City Clerk