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HomeMy WebLinkAbout2015.03.02 CC Minutes MINUTES FOR THE HUGO CITY COUNCIL MEETING ON MARCH 2.2015 Call to Order Mayor Weidt called the meeting to order at 7:00 p.m. PRESENT: Haas(via Skype), Klein, Petryk,Weidt ABSENT: Miron ALSO PRESENT: City Administrator Bryan Bear,City Attorney Dave Snyder,City Engineer Jay Kennedy,Public Works Director Scott Anderson, Parks Planner Shayla Syverson,and City Clerk Michele Lindau Approval of Minutes for the January 28.2015 Goal Setting Session Klein made motion, Petryk seconded,to approve the minutes for the January 28, 2015 Goal Setting Session as presented. All Ayes. Motion carried. Approval of Minutes for the January 29.2015 Water Summit Petryk made motion, Klein seconded,to approve the minutes for the January 29,2015 Water Summit as presented. All Ayes. Motion carried. Approval of Minutes for the January 31.2015 Hugo Fire Department Annual Banquet Klein made motion, Petryk seconded,to approve the minutes for the January 31, 2015 Hugo Fire Department Annual Banquet as presented. All Ayes. Motion carried. Approval of Minutes for the February 2.2015 City Council Meeting Klein made motion,Petryk seconded,to approve the minutes for the February 2, 2015 City Council meeting as presented. All Ayes. Motion carried. Approval of Minutes for the February 3.2015 GWMA Meeting Klein made motion, Petryk seconded,to approve the minutes for the February 36,2015 Ground Water Management Area meeting as presented. All Ayes. Motion carried. Hugo City Council Meeting Minutes for March 2,2015 Page 2 of 9 Approval of Minutes for the February 25.2015 HBA Brea kfast Petryk made motion, Klein seconded,to approve the minutes for the February 25,2015 Hugo Area Business Association breakfast meeting as presented. All Ayes. Motion carried. Approval of the Agenda, Weidt made motion, Klein seconded,to approve the agenda as presented. All Ayes. Motion carried. Washington County Emergency Management Director Doug Berglund Washington County Emergency Management(WCEM)is responsible for coordinating emergency preparedness throughout the county. Emergency Management Director Doug Berglund introduced himself and provided information on the WCEM Department. Doug explained that in addition to the writing and coordination of emergency operation plans,WCEM offers public education and provides assistance to local jurisdictions and county agencies before, during,and after disasters strike. WCEM works in collaboration with local, state,and federal officials, and partners with neighboring jurisdictions,to facilitate better preparedness, response, and recovery from natural and human-made disasters. Doug has worked for the Forest Lake Fire Department for 19 years and assisted Hugo during the tornado aftermath in 2008. Council discussed with Doug opportunities for training on dealing with hazardous materials on pipelines and rail lines. Introduction of Washington County Deputies Approval of the 2015 budget included an additional Washington County Deputy. Hugo is now served by six full-time equivalent deputies and one Sergeant. Sergeant Wayne Johnson introduced to Council the newest deputy to Hugo, Deputy Clayton Evans. He also introduced the new Patrol Commander/SWAT Brian Mueller and deputies Justin McDonough and Mark Rindfleisch. County Commissioner Fran Miron was in attendance,and Mayor Weidt thanked the County for their service and partnership. Approval of the Consent Agenda Petryk made motion, Klein seconded,to approve the following Consent Agenda: 1. Approval of Claims 2. Approve Performance Review for Building Department Secretary Debi Close 3. Approve City Council Focus Goals for 2015 4. Approve Sale of S-10 Building Department Pickup 5. Approve Advertisement for Bids for Graveling Project 6. Approve Authorization Ordinance Review Committee for Ordinance Revisions 7. Approve Park Dedication Policy All Ayes. Motion carried. Hugo City Council Meeting Minutes for March 2,2015 Page 3 of 9 Approval of Claims Adoption of the Consent Agenda approved the Claims Roster as presented. Approve Performance Review for Building Department Secretary Debi Close Debi Close was hired as the City's Building Department Secretary on March 20, 2006. For the past nine years, Debi has performed customer service duties both at the front counter and on the telephone scheduling inspections with contractors. Debi also works as the secretary to the Parks and Recreation Commission. Adoption of the Consent Agenda approved the annual performance review for Building Department Secretary Debi Close. Approve City Council Focus Goals for 2015 On January 28,2015,the Council held its annual Goal Setting Session to review 2014 goals and set goals for the coming year. Fire Chief Kevin Colvard, Planner Rachel Juba, and Parks Planner Shayla Syverson reviewed the goals of the respective departments,and Council discussed what they felt was important to accomplish in the next year. Adoption of the Consent Agenda approved the 2015 Annual Focus Goals and Ongoing Priorities as presented. Approve Sale of S-10 Building Department Pickup At its August 4, 2015 City Council meeting,the City Council approved an advertisement for the sale of the 2002 Chevy S-10 pickup truck being used by City Hall staff. A total of three bids were received and opened on February 4,2015. A high bid of$1,655.00 was submitted by Bob's Auto Ranch in Lino Lakes. Staff is satisfied with the results of the bid opening. Adoption of the Consent Agenda approved the sale of the S-10 truck to Bob's Auto Ranch for$1,655.00. Approve Advertisement for Bids for Graveling Project Staff is requesting authorization from the City Council to advertise for the acceptance of bids for the City's 2015 graveling project. The City of Hugo currently follows a five-year aggregate road surfacing plan. The City has budgeted$100,000 for the aggregate road surfacing project in 2015. The roads being considered for re-graveling in 2015 are: Elmcrest Ave. (159t St. to 170t St.), Ingersoll/175th/Inwood(170th St. To 180th St.)and 180'h St. (Inwood Ave. to East). Following City Council approval, staff will advertise and solicit bids through the City newspaper and will hold a bid opening on Tuesday March 31'at 2:00 pm. This will be followed by the City Council's consideration of the bids at a following City Council meeting. This work will take place between July 1,2015 and August 1,2015. Adoption of the Consent Agenda approved the advertisement for bids for the graveling project. Approve Authorization Ordinance Review Committee for Ordinance Revisions The Ordinance Review Committee(ORC)has reviewed several ordinance text amendments since 2004. Over the next year the ORC will be reviewing and making recommendation on zoning ordinance text amendments. Some of these include the Parking,Subdivision,and Planned Unit Development(PUD)ordinances. Staff will be preparing a work plan for the ORC on these revisions. There are also areas of the zoning code that have inconsistencies or minor revisions that should be fixed. Staff is proposing to complete these text amendments prior to the large Hugo City Council Meeting Minutes for March 2,2015 Page 4 of 9 proposed text amendments. Adoption of the Consent Agenda authorized zoning ordinance text amendments to be reviewed by the ORC. Approve Park Dedication Policy At their meeting of September 20,2010,the City Council made changes to the Park Dedication Policy. It was requested that the policy be reviewed after four years. At that time,the policy was changed to include a matrix to calculate land dedication based on density, remove the requirement for commercial and industrial development, and to add an appeal process. The Parks, Recreation,and Open Space Commission reviewed the Park Dedication Policy at their meeting of February 25, 2015 and recommended no changes be made at this time. They also requested that the policy and fee be reviewed every two years. Adoption of the Consent Agenda approved the Park Dedication Policy to be reviewed in two years. Approve Lawful Gambling Exempt Permit for Brent Hubertv Benefit on April 18.2015 Brent Huberty has been diagnosed with stage 3 cancer. He will be receiving his treatment at the local VA in Minneapolis,MN. Brent is 30 years old and has been deployed twice to Afghanistan while serving as a Marine. The proceeds from the benefit will help him pay any bills associated with his treatment. Haas removed this from the consent agenda to encourage attendance at the benefit. Petryk asked that it be posted as a meeting of the Council so all Council members may attend. Haas made motion, Klein seconded,to approve the Lawful Gambling Exempt Permit for the Brent Huberty benefit on April 18,2015 at the Hugo American Legion. All Ayes. Motion carried. Public Hearing on Rice Lake Meadows Improvement Proiect At its February 2,2015 meeting,the Council approved a resolution receiving the feasibility report and calling for a public hearing on the proposed Rice Lake Meadows Street Improvement Project. The public hearing was scheduled for this evening to consider the improvements and provide an opportunity for those affected by the proposed improvements to be heard.City Engineer Jay Kennedy provided information on the project and options to consider for the intersection of Goodview and 145th Street where the City has received complaints of cars traveling at high speeds. He also presented options for pedestrian connections since there are no sidewalks or trails at this point. A sidewalk was proposed for Geneva and 145th Street North. Jay explained that the cost of the project is$1,781,000,and funding would come from the Capital Improvement Fund, State Aid Fund,Utility fund(sewer and water),potential grants,and assessments. The project is considered an urban partial reconstruction and it would be assessed at $4,100 per unit. Assessments would not increase with intersection improvements and sidewalks. Staff was proposing to hold an open house later in March,receive bids in April, and begin construction in May. Mayor Weidt opened the Public Hearing County Commissioner Fran Miron talked about the sidewalk connection to the school and recalled there was Safe Route to Schools funding at one time. Staff will inquire whether money is still available. Miron also recalled that at the time Geneva was built,ground tires were used as a base over the wetlands as an experiment,and this may have an impact moving forward. Ray Lietlow,6115 146th Street North,questioned which option would provide for the safest Hugo City Council Meeting Minutes for March 2,2015 Page 5 of 9 intersection and said speeding cars are mostly coming from the Diamond Point Development. Ray also asked about why the sidewalk was on the north side of the road and said he thought the roundabout option would be best for slowing down traffic. Mark Matykiewicz,6237 147th Street North,asked about a three-way stop sign at the intersection,stating that it would be cheaper. Mayor explained that narrowing of the road would slow the traffic down,but a stop sign could be considered. Jay responded that all-way stops are not effective at speed control. David Ettesvold,6010 146th Street North, said he felt all roads needed to be improved,and he realized that Geneva needs a lot of attention. He liked the sidewalk if it does not encroach on to peoples' properties. Tim Cruise, 13520 Geneva Avenue North, said he thought a three-way stop would be best. Roundabouts are difficult with trailers. Mike Ciresi,6212 147th Street North,was in favor of a three way stop.Not sure that the sidewalk going into town was a necessity. Issuing speeding tickets would be a big deterrent. If sidewalks go in, he would like to see them in the entire neighborhood. Jeff Blees,6223 145th Street North,said he liked the idea of sidewalks and was in favor of no change to the intersection; narrowing the streets would be enough. The dip in the bend at Geneva is bad in icy conditions,and he was concerned the Hugo Good Neighbor Day's Parade may be effected by the narrow road. Barb Soles,6057 147th Street North,was opposed to sidewalks and intersection changes; stop signs should be tried first. She said she lived there since 1993 because she wanted privacy and doesn't want the people sidewalks would bring. Karen Knutson, 6243 145th Street North, feels the project should go forward,and there is a need for sidewalks. She does not agree there should be a three-way stop,and hopes the narrow street will work to slow down traffic. Bill Moore, 6217 147th Street North, agrees that Goodview and 145th should be a stop sign because of the length of the road. People will take off as fast as they can. He asked about 145th Street being 42 feet wide and if the 5-foot barrier between the sidewalk and the road will be a safe enough buffer for kids to keep them off the road. He also stated the he is paying the same assessment but not getting a sidewalk. Having a sidewalk would increase the property value. He would like to see the project delayed for a few years. Norm Everson, 14592 Geneva Avenue North,asked what the assessment would be in 5-10 years if we waited. Weidt explained that the project cost would increase, and it was not feasible to maintain it.Norm asked if phasing had been thought about and acknowledged Geneva would be a tough spot. Norm thanked the Council for adding another deputy to the City's police coverage. Tim Cruise asked about the manhole cover in his yard,and he wondered if it could be moved. Public Works Director Scott Anderson replied that it would be a matter of realigning the sewer lines,but he would take a closer look at it. Mike Ciresi asked about putting sidewalks on all the streets and suggested waiting to consider that. Mayor Weidt talked about how the sidewalks would make connections with other trails. Jay talked about the expense and the impact putting sidewalks in the entire development would have on some of the yards. Mark Matykiewicz,asked about additional street lighting in the neighborhood. Anderson stated that the lights are owned and maintained by Xcel energy,but he will look into it. Hugo City Council Meeting Minutes for March 2,2015 Page 6 of 9 David Ettesvold asked if the intersection needed to be done now. Traffic that comes through there are not residents of the neighborhood. He doesn't think improvements to the intersection will change how people drive. Ray Lietlow, asked about doubling fines for speeding on 145th Street. City Attorney Dave Snyder replied that the city does not have the power to double fines on City streets. Ray stated he was is in favor of doing the project now.Geneva Avenue is washing out and needs to be done now or it will be really expensive later if you have to fix the drain system. Barb Soles thought the City should try installing signs and then evaluate the intersection at a later time. Rich Jahnke, 14620 Glenbrook Avenue North,said he didn't think the intersection needed any changes,and he was concerned about the assessment. Weidt closed the public hearing. Haas stated that the road is in need of repair and encouraged creative thinking regarding speeds on 145th. He agreed that sidewalks would be a good addition. If there is parking on a narrow road, emergency vehicles may have problems getting through. He talked about the assessment policy because he didn't think people understood that the addition of sidewalks and intersection improvements will not affect their assessment. Petryk was in favor of sidewalks, and the intersection plan with the median with possibility of using the blinking stop signs. Klein liked the option with the median and said the narrowing roads would help with speed. Sidewalks will be safer and connect to parks, and he agreed the street lighting needed to be looked at. Mayor Weidt said he didn't think a stop sign would be an effective solution. A roundabout would be ideal but the cost was not worth it. A median on 145th Street would be beneficial and most cost effective, and a stop sign could be added later if it doesn't work to slow down traffic. Weidt made motion,Klein seconded,to approve RESOLUTION 2015— 13 ORDERING IMPROVEMENT AND ORDERING THE PREPARATION OF PLANS AND SPECIFICATIONS FOR THE PROPOSED RICE LAKE MEADOWS ROADWAY AND DRAINAGE IMPROVEMENTS,with the construction of a median on 145`h Street at the intersection. All Ayes. Motion carried. Mayor called for a short recess and reconvened the meeting at 9:17 p.m. Public Hearing on Wellhead Protection Plan The goal of the Wellhead Protection Plan is to prevent human-caused contaminates from entering the water supply wells. Leslee Storlie from WSB Engineering reviewed the results of Part 1 of the Wellhead Protection Plan and explained that it is a technical exercise that uses groundwater modeling to delineate the area and assess the vulnerability of the wells and aquifer. Part 1 was approved by the Minnesota Department of Health(MDH)on December 2,2013. A public hearing is required to be held for review of Part 2 prior to submittal to the MDH. Part 2 Hugo City Council Meeting Minutes for March 2,2015 Page 7 of 9 describes how the results of Part 1 can be applied to best protect Hugo's water supply. Mayor opened the public hearing. There were no members of the public present,and he closed the public hearing Petryk made motion, Klein seconded,to approve RESOLUTION NO. 2015— 14 ACCEPTING PART 2 OF THE CITY OF HUGO WELLHEAD PROTECTION PLAN FOR SUBMISSION TO THE MINNESOTA DEPARTMENT OF HEALTH. All Ayes. Motion carried. Update on Lions Park Preliminary Plan—Jeff Deitner.WSB At the City Council meeting of June 16, 2014, WSB and Associates was hired to provide Landscape Architecture services for planning of Lions Park. Three concept plans were drafted and comments were received from the public, Parks Commission, Economic Development Authority, Planning Commission, and Lions Club. At the meeting of February 2, 2015, the City Council reviewed the three concept plans and provided comments, but no formal action was taken. Using all of the input, a Preliminary Master Plan for Lions Park was drafted and it was presented to the Parks Commission at their meeting of February 25, 2015. The Parks, Recreation, and Open Space Commission recommends final approval of the Lions Park Master Plan. Next steps would be to look at funding and phasing. The parking/road construction, main shelter design, storm water treatment, landscaping, and active park amenities will all need to be looked at in greater detail and additional evaluation by the stakeholders, advisory commissions, City Council,and public is anticipated. Jeff Deitner, WSB Engineering,presented the plan to the Council. The Council liked the plan as presented. Haas made motion, Klein seconded,to approve the final plan for Lions Park as presented and move ahead with funding. All Ayes. Motion carried. Approve Resolution Supporting Reconstruction of the I35/TH97 Bridge The State Highway 97/County Road 23 Bridge over I-35 has been in use for nearly five decades and is in need of repair. This interchange experiences congestion during the peak travel periods. MnDOT has already programmed$3 million for the re-decking of this interchange bridge; however, local leaders would like to see the two-lane road replaced with multiple lanes to accommodate area growth. Anoka and Washington County have been asking legislators to support the funding for multiple lanes and requested cities approve a resolution supporting the reconstruction of the bridge. Klein made motion, Petryk seconded,to approve RESOLUTION 2015-15 RESOLUTION SUPPORTING THE RECONSTRUCTION OF THE INTERSTATE 35-E AND TRUNK HIGHWAY 97 BRIDGE. All Ayes. Motion carried. Hugo City Council Meeting Minutes for March 2,2015 Page 8 of 9 Update on the Yellow Ribbon Network Council Members Phil Klein and Chuck Haas reported to Council on the Yellow Ribbon Network activities held recently. Haas thanked the Bald Eagle Sportsman Association for being sponsors of last month's burger night. Sponsors for March are the Arcand Family/Oneka Ridge Golf Course. He informed Council that there are three months left in 2015 if anyone wants to be a sponsor. The next packing event is scheduled for April 11th. Good Neighbors Food Shelf Comedy Show on Saturday.March 14.2015 The Hugo Good Neighbors Food Shelf will present Comedy Night on Saturday, March14,2015 at 9 p.m. at Running Aces. Council had decided to not sponsor a table; however,City Administrator Bryan Bear informed them that there may be space available at the Food Shelf table if the Council wished to attend. Good Neighbors Food Shelf Pasta Dinner on Saturday.March 21.2015 The Hugo Good Neighbors Food Shelf will hold their 4th Annual Pasta Dinner to raise funds for the new Food Shelf building. The dinner will be held at the Hugo American Legion on Saturday, March 21,2015 from 6-9 p.m. Tickets can be purchased in advance from the Lake Area Bank or the Hugo Feed Mill,or can be purchased at the door. Petryk made motion, Klein seconded,to schedule a meeting to attend the Food Shelf Pasta Dinner on Saturday, March 21, 1205. All Ayes. Motion carried. Kidz n' Biz Saturday.April 25.2015 The Annual Kidz n' Biz Fest will take place on Saturday,April 25,2015 at the Oneka Elementary School from 11:00 a.m. to 2:00 p.m. Klein made motion,Petryk seconded, to schedule a meeting to attend the Kidz n' Biz event on Saturday,April 25,2015. All Ayes. Motion carried. Vacancy on the Carnelian-Marine-St.Croix Watershed District Board City Administrator Bryan Bear informed Council that Washington County has notified the City of a vacancy on the Carnelian-Marine-St. Croix Watershed District Board. State statute provides that the County Board may select watershed district managers from lists of nominees submitted by the municipalities that are wholly or partially in the watershed district. Anyone interested should contact Washington County or the City of Hugo for an application. Council Member Haas talked about the large tax increase for that watershed district and asked that staff look into the reasons why. Hugo City Council Meeting Minutes for March 2,2015 Page 9 of 9 Schedule Date for Parks Commissioner Interviews A vacancy on the Parks Commission was created when Commissioner Joan Benner did not seek reappointment when her term expired on December 31, 2014. Staff has received four applications from interested residents. Weidt made motion, Klein seconded,to schedule Parks interviews for Monday, March 23, 2015 at 7:30 p.m. All Ayes. Motion carried. Schedule Water Summit A Northeast Metro Water Summit was held on January 29,2015 with area legislators and representatives from neighboring cities and counties,the DNR, Metropolitan Council,and Rice Creek Watershed District. The purpose of the summit was to find common ground in creating a position to relay to the legislators regarding the recent settlement agreement concerning the water levels of White Bear. It was agreed the cities should pass resolutions in opposition of the settlement agreement and hold another water summit. At its February 2, 2015 meeting,Council approved a resolution relating to the proffered settlement agreement by the White Bear Lake Restoration Association relating to the regionalization of municipal drinking waters supplies,and staff had encouraged other cities to do the same. Klein made motion,Petryk seconded,to schedule the Water Summit for April 9,2015 at 7 p.m. All Ayes. Motion carried. Adjourn Klein made motion, Petryk seconded,to adjourn at 9:58 p.m. All Ayes. Motion carried. R,spectfully Sub iced, c ele Lin au City Clerk