HomeMy WebLinkAbout2015.04.20 CC Minutes MINUTES FOR THE HUGO CITY COUNCIL_MEETING ON APRIL 20.201a
Call to Order
Mayor Weidt called the meeting to order at 7:00 p.m.
PRESENT: Haas, Klein, Miron,Petryk,Weidt
ABSENT: None
ALSO PRESENT: City Administrator Bryan Bear,City Attorney Dave Snyder,City Engineer
Jay Kennedy,Planner Rachel Juba,and City Clerk Michele Lindau
Approval of Minutes for the April 6.2015 City Council Meeting
Klein made motion, Miron seconded,to approve the minutes for the City Council meeting on
April 6, 2015 as presented.
All Ayes. Motion carried.
Approval of Minutes for the April 7.2015 Water Conservation Meeting
Miron made motion, Klein seconded,to approve the minutes for the Water Conservation meeting
on April 7,2015 as presented.
All Ayes. Motion carried.
Approval of Minutes for the April 9.2015 Water Summit
Petryk made motion,Klein seconded,to approve the minutes for the Water Summit on April 9,
2015 as presented.
All Ayes. Motion carried.
Approval of Minutes for the April 11.2015 Hugo Feed Mill Open House
Klein made motion, Petryk seconded,to approve the minutes for the Hugo Feed Mill Open
House on April 11,2015 as presented.
All Ayes. Motion carried.
Approval of the Agenda
Weidt made motion, Haas seconded, to approve the agenda as presented.
All Ayes. Motion carried.
Recognition of Joe Bergeron Day May 1.2015
On May 1,2010,Maplewood Police Officer Sergeant Joe Bergeron was killed in the line of duty.
Joe was a Hugo resident,husband, and father of two. At the legislature,a bill is being
Hugo City Council Meeting Minutes for April 20,2015
Page 2 of 8
considered to designate a portion of TH36 in Maplewood as"Sergeant Joe Bergeron Memorial
Highway". On May 2, 2011,Council adopted a proclamation declaring May 1st as Joe Bergeron
Day in Hugo. Council Member Haas noted that 37 officers have been killed in in line of duty so
far this year. Council took a moment to recognize this day in remembrance of Joe and all who
have devoted their lives to protect our citizens.
Haas made motion, Klein seconded,to direct staff to send a letter to the legislators in support of
Joe Bergeron Memorial Highway.
All Ayes. Motion carried.
Approval of the Consent Agenda
Haas made motion, Miron seconded,to approve the following Consent Agenda:
1. Approval of Claims
2. Approve Annual Performance Review for Parks Planner Shayla Denaway
3. Approve Special Event Permit for the Blacksmith Lounge
4. Approve of 2015 City Focus Goals on Water Conservation
5. Approve Leave of Absence for Firefighter Amy Wigren
6. Approve Appointment of Parks Commissioner Cinde Moms to the YMCA Board of
Directors
7. Approve Application for Water Surface Use Permit for Mike Ball on Round Lake
8. Approve Application for Water Surface Use Permit for David Strub on Sunset Lake
9. Approve Resolution Approving Interim Use Permit for Seasonal Greenhouse Sales-Marier
10. Approve Resolution Approving Shore Land Setback Variance on Horseshoe Lake—Johnson
11. Approve Resolution Approving Building Height Variance on Horseshoe Lake—Johnson
12. Approve Resolution Approving Use Agreement for Driveway-Johnson
13. Approve Resolution Approving Amendments to Designated Municipal State Aid Street
System
All Ayes. Motion carried.
Annroval of Claims
Adoption of the Consent Agenda approved the Claims Roster as presented.
Approve Annual Performance Review for Parks Planner Shavla Denawav
On May 11,2009,the City Council approved the hiring of Shayla Denaway as the Economic
Development/Parks Intern,and on May 3,2010,Council approved promoting Shayla as the new
Parks Planner. Shayla works with the Parks Commission and the Public Works Department on
the development of uses within the City parks, as well as other recreational activities and
programs. Adoption of the Consent Agenda approved the annual performance review for Parks
Planner Shayla Denaway.
Hugo City Council Meeting Minutes for April 20,2015
Page 3 of 8
Approve Special Event Permit for the Blacksmith Lounge
The Blacksmith Lounge Restaurant had submitted a Special Event Permit application for
approval of 14 events that will be hosted on their property between April and October of 2015.
Staff believes that the Blacksmith Lounge has done a good job organizing the events in past
years. Adoption of the Consent Agenda approved the Special Event Permit for the Blacksmith
Lounge for events held in 2015.
Approve 2015 City Focus Goals on Water Conservation
At its January 28,2015 meeting,Council held a goal setting workshop to establish goals for the
coming year. To further evaluate the goals concerning water issues,Council had scheduled
another meeting for April 7,2015 where water goals were discussed in detail. Adoption of the
Consent Agenda approved the goals as presented.
Approve Leave of Absence for Firefighter Amy Wigren
Firefighter Amy Wigren has requested a Leave of Absence for personal reasons. Adoption of the
Consent Agenda approved the leave of absence for Amy Wigren from May 8-August 1,2015.
Approve Appointment of Parks Commissioner Cinde Morris to the YMCA Board of
Directors
At its April 6,2015 meeting,Council discussed the request from the YMCA to have an elected or
appointed representative from the City of Hugo be on the Board of Directors. In addition,the
YMCA also requested an annual$1,500 contribution from all members of the Board. Council
had directed staff to extend the invitation to other City Committees that may want to be involved.
At the April 8,2015 Parks Commission meeting,the Commission considered the request and
selected Cinde Moms to be appointed to the Board. Adoption of the Consent Agenda approved
the appointment of Cinde Morris as the City of Hugo representative on the YMCA Board of
Directors and payment of the annual contribution of$1,500.
Approve Application for Water Surface Use Permit for Mike Ball on Round Lake
On behalf of residents living on Round Lake,resident Mike Ball has made application to the City of
Hugo for a water surface use permit to allow residents to water ski on the slalom course on the lake and
put a water ski jump on the lake. Washington County Sheriff's Department has provided the application
form that has been completed by Mike Ball. Adoption of the Consent Agenda approved the application
for a water surface use permit for a water skiing course on Round Lake.
Approve Application for Water Surface Use Permit for David Strub on Sunset Lake
On behalf of residents living on Sunset Lake,resident David Strub has made application to the
City of Hugo for a water surface use permit to allow residents to water ski on the slalom course
on the lake. Washington County Sheriff's Department has provided the application form that has
been completed by David Strub. Adoption of the Consent Agenda approved the application for a
water surface use permit for a water skiing course on Sunset Lake.
Hugo City Council Meeting Minutes for April 20,2015
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Approve Resolution Approving Interim Use Permit for Seasonal Greenhouse Sales—Marier
Steve Marier and Joseph Marier had submitted an interim use permit application and are
requesting approval of a temporary 1,638 square foot(21' x 78')greenhouse for seasonal
outdoor retail sales of plants. The greenhouse will be located on the owner's vacant property
across 146th Street from the feed mill to the south. At its April 9,2015 meeting,the Planning
Commission considered the request and held a public hearing. Staff provided background on the
request and recommended approval to the Planning Commission. There was no one that spoke
during the public hearing except the applicant. The Planning Commission unanimously
recommended approval of the resolution approving the interim use permit for three years for the
temporary greenhouse for seasonal outdoor retail sales. Adoption of the Consent Agenda
approved RESOLUTION 2015-17 APPROVING AN INTERIM USE PERMIT FOR AN
INTERIM USE PEMRIT TO ALLOW A TEMPORARY GREENHOUSE FOR SEASONAL
OUTDOOR RETAIL SALES ON PROPERTY WEST OF HIGHWAY 61 AND SOUTH OF
146TH STREET NORTH.
Approve Resolution Approving Shore Land Setback Variance on Horseshoe Lake-
Johnson
Christopher and Torrie Johnson had submitted an application requesting a variance to locate a house
125 feet from the ordinary high water(OHW)mark of Horseshoe Lake,where a 200 foot setback is
required by ordinance. At its April 9,2015 meeting,the Board of Zoning Appeals considered the
request and held a public hearing. There was no one that spoke during the public hearing except the
applicant. The Board agreed that the request met the criteria necessary to approve a variance and
recommended approval of the resolution to the City Council. Adoption of the Consent Agenda
approved RESOLUTION 2015-18 APPROVING A VARIANCE TO ALLOW CONSTRUCTION
OF A HOUSE WITHIN THE SHORELAND SETBACK REQUIREMENT ON HORSESHOE
LAKE FOR PROPERTY LOCATED SOUTH OF 174th STREET AND EAST OF GREYSTONE
AVENUE NORTH.
Approve Resolution Approving Building Height Variance on Horseshoe Lake—Johnson
Christopher and Tome Johnson had submitted an application requesting a variance to have a
maximum structure height of 35 feet,where 25 feet is required by ordinance on Horseshoe Lake.
At its April 9, 2015 meeting,the Board of Zoning Appeals considered the request and held a
public hearing. Staff provided background on the request and recommended approval. There
was no one that spoke during the public hearing,except the applicant. The Board agreed that the
request met the criteria necessary to approve a variance and recommended approval of the
resolution to the City Council. Adoption of the Consent Agenda approved RESOLUTION
2015-19 APPROVING A VARIANCE TO ALLOW CONSTRUCTION OF A HOUSE ABOVE
THE MAXIMUM STRUCTURE HEIGHT ON HORSESHOE LAKE FOR PROPERTY
LOCATED SOUTH OF 174th STREET AND GREYSTONE AVENUE NORTH.
Approve Resolution Approving Use Agreement for Driveway-Johnson
Christopher and Torrie Johnson had submitted an application requesting approval of a use
agreement to locate a driveway within an existing roadway and utility easement to access a home
proposed to be built on a vacant land-locked parcel. The property is 4.6 acres and located along
Hugo City Council Meeting Minutes for April 20,2015
Page 5 of 8
Horseshoe Lake. The City currently has a roadway and utility easement extending south from
Greystone Avenue along the west 30 feet of the vacant parcel. Staff recommends approval of the
resolution approving the use agreement for Christopher and Torrie Johnson to allow construction
of a driveway,subject to the items outlined in the agreement and review and approval by the City
Attorney. Adoption of the Consent Agenda approved RESOLUTION 2015-20 APPROVING A
USE AGREEMENT FOR CHRISTOPHER AND TORRIE JOHNSON TO ALLOW
CONSTRUCTION OF A DRIVEWAY WITHIN ROADWAY AND UTILITY EASEMENT
ON THE PROPERTY LOCATED AT SOUTH OF 175TH STREET AND EAST OF
GREYSTONE AVENUE NORTH.
Approve Resolution Approving Amendments to Designated Municipal State Aid Street
System
The City has an opportunity each year to make adjustments to its state-aid roadway system. The
City's overall roadway mileage increased in 2014 as properties developed,which allows the City
to designate additional mileage to its state-aid system. The City Engineer is recommending that
Homestead Avenue between 132nd Street and CSAH 8 be added to the system for 2015,which
needs to be finalized through adoption of a resolution by the City Council. Adoption of the
Consent Agenda approved RESOLUTION 2015-21 APPROVING AMENDMENTS TO THE
DESIGNATED MUNICIPAL STATE AID STREET SYSTEM.
CSAH 7/8 Intersection Update
Washington County Project Manager Becky Haydon provided an update regarding CSAH 7/8
intersection project. Becky explained the project was in Washington County's five-year CIP for
2017 but with the partnership of the City,the project is able to be done this year. She explained
how the project would be built and their plan to completely close CSAH 8,partially due to the
need to relocate utilities. With the road closed,the project could be completed in 1-2 weeks,and
it would be safer for workers and motorists. The Council will be seeking state aid approval for
funds in June,City Council will award the bid in July and construction will begin in August.
The project will be paid for by the County.
The Council thanked Becky for the update,and Washington County Commissioner Fran Miron
spoke briefly about road projects in the County.
No formal action was necessary.
April 9.2015 Water Summit Update
City Administrator Bryan Bear provided a recap of the second Water Summit hosted by the City
of Hugo on April 9,2015. This meeting was attended by 45 community leaders to discuss water
issues relating to the White Bear Lake settlement agreement and current bills being considered in
this legislative session. Bryan said he felt there was good in depth discussion,and good
feedback was given to the DNR on a bill(S.F. 1910)that will be considered by the legislators.
Council talked about how the water summit group was organized similar to the I-35 W/E
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Coalition and agreed it was important to discuss and act on issues as a whole,building bonds and
cooperation among cities. They agreed that the summit meetings have brought attention to the
issues of water and conservation,and it was best to be proactive in sending messages to the
legislators. It was also agreed the water summit group needed to become more formalized and
take action on certain issues. The consensus of the Council was to officially organize the group
and continue to meet on issues affecting all communities.
Update on Ambulance Workshop
The Hugo City Council held a workshop to discuss ambulance service in Hugo on March 18,
2015. This was the second workshop related to ambulance service. Representatives from the
Hugo Fire Department,North Memorial Ambulance, and the White Bear Lake Fire Department
were in attendance. At the meeting,Council had discussed the progressive improvement in
emergency services being provided to Hugo residents,challenges due to growing call volumes,
and possible changes that may result toward further improvements in emergency response.
City Administrator Bryan Bear provided background on the Joint Powers Agreement with White
Bear Lake for shared Basic Life Support(BLS) services.This agreement was formed in 2008
with the intent of Hugo moving forward to provide full service;however,there is nothing in the
agreement to outline how that would happen. Hugo is absorbing more costs and increased call
volume. It was noted that both White Bear Lake and Hugo Fire Departments operate as paid-on-
call departments.
Bryan explained White Bear Lake and North Memorial both have license to provide care in an
assigned Primary Service Areas(PSA). These PSAs overlap in Hugo. It was noted that service
from White Bear Lake has been good,but with the future growth and demographics,neither
Hugo nor White Bear Lake would be able to cover the call volume. He presented four options:
do nothing,expand Hugo's role, have White Bear Lake provide full coverage,or have North
Memorial provide full coverage. With North Memorial providing coverage, a staffed ambulance
would be in Hugo during the day and in a nearby community during the evening. There would
be no additional costs to Hugo taxpayers.
The Council agreed that the option to have North Memorial cover Hugo would best serve the
community. Hugo and White Bear Lake have done a nice job in providing ambulance service
and it has been great partnership,but having full-time professional staff on hand would be a
safety improvement for the resident. It was stated that the Hugo Fire Department has been
unselfish in understanding these issues and know it's the right thing for Hugo's citizens.
Weidt made motion, Haas seconded,to move forward with the option to have North Memorial
cover Hugo by having further discussions with White Bear Lake and North Memorial on details,
serve White Bear Lake with the 90 day notice to withdraw from the JPA,and move forward with
an agreement with North Memorial.
Ayes: Petryk, Haas,Miron,Klein,Weidt
Nays: None
Motion carried.
Hugo City Council Meeting Minutes for April 20,2015
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Gateway Elements Subcommittee Appointments
One of the 2015 goals of the City Council is to evaluate criteria for entry monuments into the
City. During City Commission meetings,there have been discussions and interest in installing
entry monument signs,gateway elements in downtown, and park entry features. Planner Rachel
Juba explained that the committee will likely discuss features such as entry monuments,City
Hall signage,park benches and signage, intersection beautification,downtown features, and
other community design elements. The subcommittee will likely assist in design,evaluate
locations,and gather cost estimates. Recommendations will be made to the Parks Commission,
Economic Development Authority,Planning Commission, and City Council. Rachel suggested
the subcommittee have a representative from each Commission/Council and meet over the next
several months.
Haas made motion, Petryk seconded,to direct staff to form the Gateway Elements Subcommittee
with Council Member Klein to serve on it.
All Ayes. Motion carried.
Update on the Yellow Ribbon Network
Council Members Chuck Haas and Phil Klein updated the Council on the activities of the Yellow
Ribbon Network to date.The Hugo YRN was asked to be the charity for the Lino Lake Rotary
Gala Event.The Rotary will be presenting a check to the YRN. Lino Lakes is also working on
becoming a YRN city. Haas thanked everyone who helped with the April 11th packing event.
The benefit for Brent Huberty was a huge success. Hamburger night this Wednesday will be
sponsored by the White Bear Lake firefighter's special team.
Spring Cleanup on April 25.2015
City Administrator Bryan Bear reminded Council that the City will hold its annual Spring
Cleanup event on Saturday,April 25,2015 at the Hugo Public Works Department from 8 a.m. to
noon.
Kidz n' Biz on April 25.2015
City Administrator Bryan Bear reminded Council that the Annual Kidz n'Biz Fest will take place
on Saturday,April 25, 2015 at the Oneka Elementary School from 11:00 a.m. to 2:00 p.m.
Hardwood Creek Open House on May 14.2015
Last fall,Washington County completed the extension of the Hardwood Creek Regional Trail
from 145th Street to 140th Street. City Administrator Bryan Bear informed Council that a grand
opening/ribbon cutting for the extension of the trail will be held Thursday,May 14 at 5:00
pm. Staff will inform Council of the exact meeting place on the trail when it becomes known.
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Petryk made motion, Miron seconded,to schedule the Hardwood Creek Open House on
Thursday, May 14, 2015 as a meeting of the Council.
All Ayes. Motion carried.
Adjournment
Miron made motion,Klein seconded,to adjourn at 8:20 p.m.
All Ayes. Motion carried.
Res ectfully Submitted,
Michele Lindau,City Clerk