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HomeMy WebLinkAbout2015.05.18 CC Minutes MINUTES FOR THE CITY COUNCIL MEETING ON MONDAY.MAY 18.2015 Call to Order Mayor Weidt called the meeting to order at 7:00 p.m. PRESENT: Haas, Miron,Petryk,Weidt ABSENT: Klein ALSO PRESENT: City Administrator Bryan Bear,City Attorney Dave Snyder,City Engineer Jay Kennedy, and City Clerk Michele Lindau Minutes for the May 4.2015 City Council Meeting Haas made motion, Miron seconded, approve the minutes for the May 4, 2015 City Council meeting as presented. All Ayes. Motion carried. Approval of the Agenda Weidt made motion, Haas seconded,to approve the agenda as amended. Add: Update on CASH 8/7 Intersection Project Update on Washington County Library Public Meetings Discussion on Executive Session Regarding NM All Ayes. Motion carried. Donation from the Chain of Lakes Rotary to the Yellow Ribbon Network The Chain of Lakes Rotary hosted their annual gala event on April 18,2015. The Rotary is comprised of the Cities of Lino Lakes, Lexington,Circle Pines,and Centerville. The Hugo Yellow Ribbon Network was chosen to be the recipient of the funds they raised at this year's event. Members of the Rotary and WSB employees Brian Bourassa and Alex Miller attended the meeting and presented a donation of$2,000 to the Yellow Ribbon Network. Brian thanked the Mayor for supporting the Chain of Lakes Rotary and the Yellow Ribbon Network for supporting our troops. Approval of the Consent Agenda Miron made motion, Petryk seconded,to approve the following Consent Agenda: 1. Approval of Claims 2. Approve Annual Performance Review for Public Works Worker Rick Kieffer 3. Partial Pay Request No.3 from Arnt Contracting for the Rosemary Way Street and Utility Project Hugo City Council Meeting Minutes for May 18,2015 Page 2 of 5 4. Approve Lawful Gambling License Exempt Permit for the Marty Girling Benefit 5. Approve Resolution Approving Court Data Services and the Government Access Login Account All Ayes. Motion carried. Approval of Claims Adoption of the Consent Agenda approved the Claims Roster as presented Approve Annual Performance Review for Public Works Worker Rick Kieffer Rick Kieffer was re-hired by the City of Hugo on May 31, 2005 returning after a short period of time in the private sector. Over the past nine years, Rick has worked under the direction of Public Works Director Scott Anderson. Adoption of the Consent Agenda approved the Annual Performance Review for Public Works Worker Rick Kieffer. Partial Pay Request No.3 from Arnt Contracting for the Rosemary Way Street and Utility Project The City of Hugo had received Partial Pay Request No. 3 from Arnt Construction for the Rosemary Way Street and Utility Project. Senior Engineering Technician Steve Duff has reviewed the partial pay request,and found it to be satisfactory for work completed on this project. Adoption of the Consent Agenda approved Partial Pay Request No. 3 to Arnt Contracting in the amount of$52,285.19 for work completed to date on the Rosemary Way Street and Utility Project. Approve Resolution Approving Court Data Services and the Government Access Logia Account Johnson/Turner Law Firm had requested the City approve the Master Subscriber Agreement For Minnesota Court Data Services For Governmental Agencies and Request Form for Minnesota Government Access(MGA)Login Account. If the City of Hugo subscribes to the Minnesota Government Access(MGA)Login Account, the City Attorney will be able to electronically access court records and documents in Washington County criminal cases. Adoption of the Consent Agenda approved RESOLUTION 2015-25 APPROVING MASTER SUBSCRIBER AGREEMENT FOR MINNESOTA COURT DATA SERVICES FOR GOVERNMENTAL AGENCIES AND REQUEST FORM FOR MINNESOTA GOVERNMENT ACCESS(MGA) LOGIN ACCOUNT. Approve Lawful Gambling License Exempt Permit for the Marty Girling Benefit The Hugo American Legion Auxiliary Post 620 had applied for a Lawful Gambling Exempt Permit to hold a raffle at the benefit for Marty Griling.The benefit will be held on Saturday, August 22,2015 from 2-8 p.m. at the Hugo American Legion. The purpose of the benefit is to raise funds to support Marty as he recovers from an accident where he was severely burned. Hugo City Council Meeting Minutes for May 18,2015 Page 3 of 5 Adoption of the Consent Agenda approved the Lawful Gambling Exempt Permit for the Hugo American Legion Auxiliary Post 620. Discussion on Water Summit The City of Hugo held a Water Summit on January 29 and April 9. Attendees at these meetings were leaders from the cities of Hugo,Centerville,Circle Pines,Columbus, Forest Lake, Lino Lakes, and Scandia,and local legislators, Metropolitan Council, and Department of Natural Resources. The makeup of the group is similar to that of the I-35 W/E Collation. At both these meetings, there was discussion regarding formalizing the group to meet on a regular basis to discuss and act on items that affect all communities. Petryk made motion, Miron seconded, to schedule the next water summit meeting for June 4, 2015 at 6:30 p.m. to include a BBQ. All Ayes. Motion carried. Miron made motion,Petryk seconded, to direct staff to prepare a draft agreement formalizing the group for consideration at the next meeting. All Ayes. Motion carried. Update on National Recycling.Inc.Site Improvements City Administrator Bryan Bear provided Council with an update on the status of the site improvements at National Recycling, Inc., 15717 Forest Boulevard North. He showed the approved site plan for NM and talked about the improvements that had occurred there. The area on the west side of the pond needs to be landscaped and improvements done in the front with trees and irrigation. A few light poles need to be added to the site and a final layer of payment with striping. Bryan explained the most significant concern is the condition in their Conditional Use Permit stating that no materials are to be stored directly on the ground. There is currently a small pile of scrap in the southeast corner of the site. The pile is naturally constrained in size due to the inability to maneuver around the pond and scale if the pile becomes any larger. The site needs to match the CUP site plan and conditions.The property owner has indicated that the business is operating differently than planned when the permit was first approved; there is now a need to conduct some sorting on the site. Bryan provided some options for the Council to consider. The City could insist the site comes into compliance by imposing timelines,which may result in formal enforcement action. Another option would be to encourage the property owner to apply for revisions to the plan through the CUP amendment process. Haas stated it was Council's responsibility to hold the business owner accountable to the CUP and require they come into compliance. Miron agreed there needed to be some end to this continuing situation. Hugo City Council Meeting Minutes for May 18,2015 Page 4 of 5 Snyder explained that there needs to be written notice to property owner of noncompliance. He suggested staff be instructed to issue a notice of violation. The application for plan revision can be an option but not a substitute for the violation. Weidt stated he would like to see him comply first,then ask to make changes to the CUP if he wished. Haas stated he was concerned that the property owner will focus on revisions to the plan and not come into compliance. Petryk stated she would like staff to work with NRI if they go through with the request of amending their CUP. Haas made motion,Weidt seconded,to direct staff to send a notice of violation letter to the business owner requiring compliance to be achieved within 30 days,or Council will institute formal action at that time. All Ayes. Motion carried. Update on the Yellow Ribbon Network Council Member Chuck Haas reported to Council on the City of Hugo's Yellow Ribbon Network activities. This month's burger night will be hosted by DryTech,and massages will be available by Healthsource that night. Haas thanked Monica Fry and folks at Keller Realty for doing yard work for a family in need. The YRN also worked with Stillwater Motors to helped get a car for a mother with three children whose husband was deployed. The YRN will be sending care packages to a platoon on their forth deployment. Jamie Rooney has been working with the City of Lino Lakes to become a YRN City. Update on CASH 7/8 Intersection Project Haas added this to the agenda to talk about the CSAH 7/8 intersection project. He thanked Becky Haydon from WSB Engineering and Washington County Commissioner Miron for working with the Cans by redrawing the road alignment to minimize impact to their property by saving their trees. He also complimented Becky for getting the potholes fixed immediately after becoming aware of them at the last meeting. Update on Washington County Library Public Meetings Haas added this to the agenda to talk about the Washington County Library Strategic Plan and their outreach meetings.One meeting will be at the County Government Center on June 4,2015 from 7-9 p.m. Residents should go it they have an opinion on the library. Hugo City Council Meeting Minutes for May 18,2015 Page 5of5 HBA Business Showcase at Micra Manufacturing on Tuesday.May 19.2015 City Administrator Bryan Bear provided a reminder to Council that a meeting has been scheduled to attend the Hugo Area Business Association Open House on Tuesday, May 19,2015 from 2-7 p.m. Mirca Manufacturing is located at 15587 Forest Boulevard North. New Life Church 40th Anniversary and Dedication of Building Addition on Sunday.June 14.2015 City Administrator informed the Council they have been invited to attend the New Life Church's 40t Anniversary of the Church and the dedication of the new building addition on Sunday,June 14,2015. Service will begin at 10:30 a.m. with a luncheon to follow at 12:30 p.m. New Life Church will also be hosting an Open House in August to celebrate their new addition. New Life Church is located at 6000 148th Street North. Petryk made motion,Miron seconded,to schedule a meeting to attend the event at New Life Church's on Sunday,June 14, 2015. All Ayes. Motion carried. Schedule Council Portrait Session for Monday.June 15,2015 at 6:30 p.m. Staff had tentatively scheduled a Council portrait session for Monday,June 15, 2015 at 6:30 p.m.,prior to the regularly scheduled Council meeting. City Administrator Bryan Bear asked council if this date was acceptable to Council. Haas stated he will not be able to attend. Staff will present a different date at the next meeting. Discussion on Executive Session Regarding NRI Haas had added this to the agenda to discuss NRI in an executive session. Haas felt this was now unnecessary after the discussion earlier this evening. Adjournment Miron made motion, Haas seconded, to adjourn at 8:07 p.m. All Ayes. Motion carried. Res ectfull Sub 'tted, Mic ele Lindau, City Clerk