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HomeMy WebLinkAbout2015.06.01 CC Minutes MINUTES FOR THE HUGO CITY COUNCIL MEETING ON JUNE 1,2015 Call to Order Mayor Weidt called the meeting to order at 7:00 p.m. PRESENT: Haas, Klein, Miron, Petryk,Weidt ABSENT: None ALSO PRESENT: City Administrator Bryan Bear,Assistant City Attorney Josh Brekken,City Engineer Jay Kennedy, Planner Rachel Juba, Parks Planner Shayla Denaway,and City Clerk Michele Lindau Minutes for the May 14.2015 HBA Showcase at Kindergardens Petryk made motion, Klein seconded,to approve the minutes for the Hugo Business Association Showcase at Kindergardens on May 14,2015 as presented. All Ayes. Motion carried. Minutes for the May 14.2015 Hardwood Creek Trail Ribbon Cutting Haas made motion, Miron seconded,to approve the minutes for the Hardwood Creek Trail Ribbon Cutting on May 14, 2015 as presented. All Ayes. Motion carried. Minutes for the May 15.2015 Law Enforcement Day at Historic Courthouse Petryk made motion, Klein seconded,to approve the minutes for the Law Enforcement Day events on May 15, 2015 as presented. All Ayes. Motion carried. Minutes for the May 18.2015 City Council Meeting Miron made motion, Klein seconded,to approve the minutes for the City Council meeting on May 18,2015 as presented. All Ayes. Motion carried. Minutes for the May 19.2015 HBA Showcase at Micra Manufacturing Miron made motion, Petryk seconded,to approve the minutes for the Hugo Business Association Showcase at Micra Manufacturing as presented. All Ayes. Motion carried. Hugo City Council Meeting Minutes for June 1,2015 Page 2 of 8 Approval of the Agenda Weidt made motion, Klein seconded,to approve the agenda as amended by adding to Administrative Presentations"Coffee with a Cop"event. All Ayes. Motion carried. Hugo Good Neighbor Food Shelf Presentation and Recognition of President Kris Emerson Chris DuFresne,the incoming Hugo Good Neighbor Food Shelf Board President,presented an update on the Fiscal Year ending April, 2015. He explained the organization is made up of 3-15 board members and is 100%volunteer. The food shelf serves an average of 130 individual families located in the 55038 zip code each month. About half the food is purchased in partnership with other organizations such as Green Harvest and Festival Foods. Chris thanked the City for allowing the Food Shelf to use the building in Lions Park for the past several years, and stated he was looking forward to moving into their new building. Chris introduced Vice President Darin Carlson. Darin had visited the Council seven months ago to talked about the capital plan. He was happy to inform them that they have raised over $125,000. Their goal is$250,000 and will be used to pay off the building loan. Outgoing President Kris Emerson was recognized for her six years of service. She stated that she started the food shelf with Floyd Petty in 2009. The council thanked Kris for her leadership and dedication to the community. Weidt made motion, Haas seconded,to present a Certificate of Appreciation to Kris Emerson. All Ayes. Motion carried. Approval of the Consent Agenda Miron made motion Klein seconded,to approve the following Consent Agenda: 1. Approval of Claims 2. Approve Annual Performance Review for Utility Billing Clerk Jodie Guareschi 3. Approve Annual Performance Review for Public Works Worker Tom Smith 4. Approve Policy for Ensuring the Security of Not Public Data 5. Approve Application for Off-Site Gambling by Hugo American Legion for Good Neighbor Days Bingo 6. Approve Resolution Approving CSAH 7/8 County Project within Municipal Corporate Limits and No Parking Resolutions 7. Approve Resolution Approving PUD Preliminary Plat—Fable Hills 4th Addition 8. Approve Resolution Approving Final Plat and Development Agreement—Fable Hills 4th Addition 9. Approve MS 150 Bike Ride through Hugo on Sunday,June 14,2015 All Ayes. Motion carried. Hugo City Council Meeting Minutes for June 1,2015 Page 3 of 8 Approval of Claims Adoption of the Consent Agenda approved the Claims Roster as presented. Approve Annual Performance Review for Utility Billing Clerk Jodie Guareschi Since June 17,2002,Jodie has worked as the City's Utility Billing Clerk in the Finance Department. Jodie also works as a member of the Hugo Fire Department as a firefighter/EMS responder. Adoption of the Consent Agenda approved the annual performance review for Utility Billing Clerk Jodie Guareschi. Approve Annual Performance Review for Public Works Worker Tom Smith Tom Smith was hired by the City of Hugo on June 26,2000. Tom has worked the past 15 years on the Public Works Department team. Adoption of the Consent Agenda approved the annual performance review for Public Works Worker Tom Smith. Approve Policy for Ensuring the Security of Not Public Data. MN Statutes, Section 13.05 Subd. 5 requires Cities to establish procedures ensuring appropriate access to not public data. Not public data should only be accessed by employees who need it for specific work assignments. MN Statues 13.025, Subd. 1 requires cities to prepare a Data Inventory that identifies all not public data on individuals that is maintained by the City. City Clerk Michele Lindau has prepared this inventory and included a list of the departments who have access. Adoption of the Consent Agenda approved the Policy for Ensuring the Security of Non Public Data. Approve Application for Off-Site Gambling by Hugo American Legion for Good Neighbor, Days Binge The Hugo American Legion Post 620 has applied for a permit to conduct off-site gambling during the Hugo Hood Neighbor Days weekend. The Lions will be conducting bingo in Lions Park on June 6 and 7. Adoption of the Consent Agenda approved the application for the Hugo American Legion to conduct off-site gambling during Good Neighbor Days. Approve Resolution Approving CSAH 7/8 County Project within Municipal Corporate Limits and No Parking Resolutions The City,on behalf of Washington County,has completed plans related to the CSAH 7/8 intersection project. Washington County is requesting that the City approve the plans by resolution,as well as adopt resolutions prohibiting parking along CSAH 7 and 8. Staff has reviewed the proposed plans and associated resolutions and fmds them to be acceptable. Adoption of the Consent Agenda approved RESOLUTION 2015-26 APPROVING COUNTY PROJECT WITHIN MUNICIPAL CORPORATE LIMITS WASHINGTON COUNTY, MINNESOTA, and RESOLUTION 2015-27 FOR PARKING RESTRICTIONS ON STATE AID PROJECT NO. 082-607-015 CSAH 7 FROM 100 FEET WEST OF CSAH 8 TO 500 FEET EAST OF CSAH 8,and RESOLUTION 2015-28 FOR PARKING RESTRICTIONS ON STATE AID PROJECT NO. 082-608-011 CSAH 8 FROM 122ND STREET NORTH(CSAH 7) TO 670 FEET NORTH OF 122ND STREET NORTH(CSAH 7). Hugo City Council Meeting Minutes for June 1,2015 Page 4 of 8 Approve Resolution Approving Pi111 Preliminary Plat—Fable Hills 4th Addition Elmcrest Investments, LLC, is requesting a PUD amendment and preliminary plat approval of 46 detached villa lots 14 single family lots on Outlot A of Fable Hill 3rd Addition.The preliminary plat approval consists of subdivision of the property into 60 lots and three outlots on 32.3 acres to be known as"Fable Hill 4th Addition". At its May 14,2015 meeting,the Planning Commission considered and held a public hearing on the request. Staff presented the requests and recommended approval, subject to the conditions listed in the resolution. The Planning Commission unanimously recommended approval of the resolution for the PUD amendment and preliminary plat to the City Council. Adoption of the Consent Agenda approved RESOLUTION 2015-29 APPROVING A PUD AMENDMENT AND PRELIMINARY PLAT FOR ELMCREST INVESTMENTS, LLC, FOR"FABLE HILL 4TH ADDTION"ON PROPERTY LOCATED EAST OF ELMCREST AVE NORTH OF FABLE HILL PARKWAY. Approve Resolution Approving Final Plat and Development Agreement—Fable Hills 41h Addition Elmcrest Investments, LLC, is requesting final plat approval for Fable Hills 4th Addition for 26 villa lots and three outlots on the 14.9 acre parcel located north of Fable Hill Road. There are no changes to the lots from the preliminary plat. Adoption of the Consent Agenda approved RESOLUTION 2015-30 APPROVING A FINAL PLAT AND DEVLEOPMENT AGREEMENT FOR ELMCREST INVESTMENTS LLC,FOR FABLE HILLS 4th ADDITION. Approve MS 150 Bike Ride through Hugo on Sunday.June 14.2015 The National MS Society holds a 150-mile bike ride from Duluth to the Twin Cities each year in June.The event is a fundraiser with proceeds going to finding a cure for Multiple Sclerosis. As in past years,riders will be heading south through Hugo on Sunday,June 14,2015. Event organizers have been working with MnDot and have received a permit from Washington County for the use of the Hardwood Creek Trail for this event. The City has also received a copy of the certificate of insurance naming Hugo as additionally insured. Adoption of the Consent Agenda approved the use of the Hardwood Creek Trail for the MS 150 Bike Ride. Award of Bid for Rice Lake Meadows and Finale Avenue Street Projects The City opened bids on May 21, 2015 for the Rice Lake Meadows and Finale Ave street reconstruction projects.Two bids were received and Arnt Construction submitted the low bid in the amount of$1,124,536.20. City Engineer Jay Kennedy provided an overview of the improvement projects. Staff had reviewed the bids and recommended awarding the contract to Arnt Construction. Haas made motion, Klein seconded,to award the construction contract to Arnt Construction in the amount of$1,124,536.20. All Ayes. Motion carried. Hugo City Council Meeting Minutes for June 1,2015 Page 5 of 8 Update on Washington County Library Strategic Plan, The Washington County Library is developing their Strategic Plan for the future of Washington County Libraries. In 2014,the County Board asked for a review of the County's model for the Library's services. Last December,a 17 member planning stakeholder committee was established. Parks Planner Shayla Denaway explained that the stakeholder group has met twice and will continue to meet throughout the year. Library Strategies was contracted who will work to engage the community. The County will be doing a mailed survey,and will hold"Rapid Results Workshops"on the draft strategic plan. An implementation plan will be drafted with the help of County staff. The County held a public forum in Cottage Grove on May 27th and will hold another one on Thursday,June 4 at the Washington County Government Center in Stillwater from 7-9 p.m. The purpose of the forum is to gather input from the general public to be sure the libraries system is accessible and meets the needs of the public. Rapid Results Workshops will be held in July. Haas questioned whether they will be seeing clear and concise statements on the plan and how they will be moving forward. Haas talked about representation of the school districts in Hugo stating he wanted all districts to be involved. Petryk asked that the stake holder meetings in July be scheduled as a meeting. Lqiislative Update City Administrator Bryan Bear provided Council an update on recent developments at the legislature concerning the railroad shortline repair,water supply plans, Metro area water supply planning,and the bonding bill. The Legislative Session had ended on May 18t. The Governor had vetoed the Economic Development&Jobs Bill and the Environment and Education Bills. A comprehensive Transportation Bill was not agreed upon,but a bare bones"lights on" Transportation Bill was approved. There is no bonding bill at this time,which had included $1,000,000 to be appropriated for the City of Hugo to design and construct storm water reuse projects in the City. Bear talked about the bill related to water supply planning. The entity to responsible for regional water supply planning will now include an advisory committee to report to legislators, and the plan would be advisory only. He explained that the railroad improvements were included in the last minute"lights-on"transportation bill for$145,000 to make temporary repairs,but a permanent solution is still needed. Representative Linda Runbeck, Senator Roger Chamberlain, and Representative Matt Dean have been great to work with. Weidt made motion,Haas seconded,to draft letter to the Legislators thanking them for their efforts at the capitol in representing the citizens of Hugo. All Ayes. Motion carried. Update on Water Reuse Projects During the past legislative session, Hugo representatives had introduced a request for funding of Hugo's water reuse project. These project will reduce the use of ground water by using stormwater for irrigation. Unfortunately, the Bonding Bill did not pass,and though a special Hugo City Council Meeting Minutes for June 1,2015 Page 6 of 8 session is expected,the inclusion of money for Hugo's projects will not likely happen. WSB Engineer Jay Kennedy discussed with the Council the next steps on the water reuse projects. The fmal design is in progress for Beaver Ponds, and bids would be obtained for construction this summer. Staff will develop policy framework for Council discussion on non- city systems such as Water's Edge and the future Clearwater Cove. Water's Edge and CSAH 8 median water reuse projects could be done this fall. The city has applied for funds through Legislative-Citizen Commission on Minnesota Resources(LCCMR) for these projects. Funding decisions will be made in October,2015 with funds available July 1,2015. The Council agreed that the City needs to continue to be proactive and remain at the forefront and aggressive on the City's conservation issues. Approval of Stormwater Management Plan Eric Maas, Engineer at WSB Engineering,presented to Council the draft Stormwater Management Plan. The Planning Commission had unanimously recommended approval of the plan after the Planning Commission held a public hearing at its May 14,2015 meeting. Eric explained that this plan is used as a guide to the City on administration and implementation of all stormwater management activities within the City. The draft is based on the goals and policies of the watershed districts and the Met Council plan requirements. The goals and policies section of the plan are geared towards achieving the City's water conservation efforts and goals. There was discussion regarding the rule added by the Rice Creek Watershed District to accept and review the regional management plans. The City is requesting to continue to be the permitting authority. Also discussed was using regional infiltration systems to build up credits instead of having infiltration ponds and the maintenance of Judicial Ditch 3. Haas talked about the$40,000 the City has received annually since 1999 for the maintenance of JD 2 and questioned what percentage it was of taxpayer watershed dollars. Haas stated it is important to consider what the taxpayers are getting for what they pay. Haas asked WSB to look into their records and see what was charged in 1999 compared to today. Watershed Board Member John Waller was in attendance and pointed out that inflation had never been factored in for JD2 maintenance. He also talked about and the process of a repair petition for the JD3 ditches. John, also talked about the urban renewal program and possible grant money opportunities coming up. Hass made motion, Klein seconded to approve RESOLUTION 2015-31 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF HUGO APPROVING THE STORMWATER MANAGEMENT PLAN FOR THE CITY OF HUGO, and forward it to the Met Council. All Ayes. Motion carried. Yellow Ribbon Network Update Council Member Chuck Haas and Phil Klein reported to Council on the City of Hugo's Yellow Ribbon Network activities. The YRN had sent packages to a marine platoon on their 4th deployment, and Haas provided suggestions for wish-list items Haas had attended the fmal flight Hugo City Council Meeting Minutes for June 1,2015 Page 7 of 8 of a retiring helicopter pilot from Stillwater. The YRN assisted a female vet by raising$7,500 for the purchase of a vehicle. The YRN will have a booth at Good Neighbor Days staffed by volunteers. May's Hamburger night was sponsored by DryTech, and 180 burgers sold. Habitat for Humanity Wall Raising Ceremony on Tuesday.June 2.2015 City Administrator Bryan Bear reminded Council that Habitat for Humanity is preparing to raise the first wall on one of the homes to be developed by Habitat for Humanity at Generation Acres/150th Street North. The wall raising will take place on June 2, 2015 at 10 a.m. City Administrator Performance Review on Tuesday.June 2.2015 City Administrator Bryan Bear reminded Council of the annual performance review for City Administrator Bryan Bear scheduled for Tuesday,June 2, 2015 at 7 p.m. Hugo Good Neighbor Food Shelf Grand Opening on Thursday.June 4.2015 City Administrator Bryan Bear reminded Council of the Hugo Good Neighbors Food Shelf Grand Opening celebration on Thursday, p.m. June 14, from 5-7 p.m. with a brief ceremony at 6 p.m. New Life Church 40th Anniversary and Dedication of New Addition on June 14.2015 City Administrator Bryan Bear reminded Council of New Life Church's 40th Anniversary of the Church and the dedication of the new building addition on Sunday,June 14, 2015. Service will begin at 10:30 a.m. with a luncheon to follow at 12:30 p.m. New Life Church is located at 6000 148th Street North. Schedule Council Portrait Session for July 6 or July 20.2015 Council has secured the dates of Monday,July 6 or July 20 for the Council to take an updated photo. The Council will gather for the photo at 6:30 p.m.,prior to the regular scheduled Council meeting at 7 p.m. City Administrator Bryan Bear asked Council to select either July 6 or July 20 for the Council photo. Weidt made motion,Petryk seconded to schedule the portrait session for July 20, 2015 at 6:30 p.m. All Ayes. Motion carried. Reschedule Water Summit for Thursday.July 16.2015 At its May 18,2015 meeting,Council scheduled the next Water Summit meeting and BBQ to be held on Thursday,June 4 at 6:30 p.m. Staff has found this to be a very busy day with other events. Staff recommends Council reschedule the Water Summit for Thursday,July 16, 2015. Hugo City Council Meeting Minutes for June 1,2015 Page 8 of 8 Weidt made motion, Klein seconded,to schedule the Water Summit for Thursday,July 16,2015 starting at 6:30 p.m. with a BBQ. All Ayes. Motion carried. Coffee with a Cop Event on Thursday,June 4,2015 City Administrator Bryan Bear informed Council the Washington County Sheriff's Office is hosting"Coffee with a Cop"at Dunn Bros on Thursday,June 4, 2015 from 5-7 p.m. This is an opportunity to meet with deputies for coffee and conversation. Petryk made motion, Miron seconded,to schedule the Coffee with a Cop event as a meeting on June 4,2015 at 5 p.m. All Ayes. Motion carried. Adjournment Klein made motion,Miron seconded to adjourn at 8:42 p.m. All es. M 'on carried. Respectfully Submitted, Michele Lindau,City Clerk