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HomeMy WebLinkAbout2015.06.15 CC Minutes MINUTES FOR THE CITY COUNCIL MEETING ON JUNE 15.2015 Call to Order Mayor Weidt called the meeting to order at 7:00 p.m. PRESENT: Klein, Miron,Petryk, Weidt ABSENT: Haas ALSO PRESENT: City Administrator Bryan Bear,City Attorney Dave Snyder,City Engineer Jay Kennedy, Planner Rachel Juba,Community Development Intern Rachel Leitz,and City Clerk Michele Lindau The Mayor invited the Scouts in the audience to lead in the Pledge of Allegiance. Minutes for the June 1.2015 City Council Meeting Miron made motion, Klein seconded,to approve the minutes for the City Council meeting on June 1,2015 as presented. All Ayes. Motion carried. Minutes for the June 2.2015 Habitat for Humanity Wall Raising ceremony Klein made motion,Petryk seconded,to approve the minutes for the Habitat for Humanity Wall Raising Ceremony on June 2,2015 as presented. All Ayes. Motion carried. Minutes for the June 4.2015 Coffee with a COD Event Klein made motion,Miron seconded,to approve the minutes for the Coffee with a Cop event on June 4,2015 as presented. All Ayes. Motion carried. Minutes for the June 4.2015 Hugo Good Neighbor Food Shelf Grand Opening Klein made motion,Petryk seconded,to approve the minutes for the Hugo Good Neighbor Food Shelf Grand Opening on June 4,2015 as presented. All Ayes. Motion carried. Approval of the Agenda Weidt made motion, Miron seconded,to approve the agenda as amended by adding a presentation from local Cub Scout,Boy Scout and Girl Scout Troops for use of the old Food Shelf building and removing from the Consent Agenda approval of Supplemental Agreement for Automatic Mutual Assistance with the City of White Bear Lake for Service in Dellwood. All Ayes. Motion carried. Hugo City Council Meeting Minutes for June 15,2015 Page 2 of 5 Request from Local Scouting Troops for Use of the Old Food Shelf Building for Storage Leader from Scout Troop 151 Kevin Jensen and Scout Wyatt Fish were in attendance along with other Cub Scout, Boy Scout,and Girl Scouts. On behalf of the Scouts, Fish asked Council for permission to use the old food shelf building located on Lions Park to store their items. They are currently using storage south of the City,and their lease is up in July. Using the old building will allow them to save money to put towards a more permanent solution. City Administrator Bryan Bear explained that the building is currently vacant but will be redeveloped with Lions Park. Miron made motion, Petryk seconded to direct staff to work on an agreement with the Scout Troops for the use of the building. All Ayes. Motion carried. Approval of the Consent Agenda Klein made motion, Miron seconded,to approve the following Consent Agenda: 1. Approval of Claims 2. Approve Memorandum of Understanding with North Memorial for Ambulance Service 3. Approve Special Event Permit for Blue Heron Grill for June 26& 27 4. Approve Final Plat and Development Agreement for Prairie Village 4th Addition 5. Approve Variance for Size and Location of Accessory Structure at 12849 Greystone Ave.N. All Ayes. Motion carried. Approval of Claims Adoption of the Consent Agenda approved the Claims Roster as presented. Approve Memorandum of Understanding with North Memorial for Ambulance Service At its April 20,2015 meeting, the Council discussed the Joint Powers Agreement with White Bear Lake for shared Basic Life Support(BLS)services and the inability of White Bear Lake nor Hugo being able to service the future growth and demographics of Hugo. City Administrator Bryan Bear had explained that the Primary Service Areas(PSA)of White Bear Lake and North Memorial overlap in Hugo. The Council agreed that the option to have North Memorial cover Hugo would best serve the community and directed staff to serve White Bear Lake with the 90 day notice to withdraw from the JPA and move forward with an agreement with North Memorial. Staff has sent notice,and a draft Memorandum of Understanding has been prepared for Council consideration. Adoption of the Consent Agenda approved the MOU with North Memorial Health Care for ambulance service in Hugo. Approve Special Event Permit for Blue Heron Grill on June 26& 27,2014 The Blue Heron Grill, 14725 Victor Hugo Boulevard North,has applied for a Special Event Permit to allow outdoor concerts on June 26 and 27,2015. The bands will play under an outdoor Hugo City Council Meeting Minutes for June 15,2015 Page 3 of 5 tent set up in the parking lot adjacent to the building,and will play from 6 p.m.-midnight. Staff has been working with the Blue Heron on the details of the events and finds the event to be well planned. Adoption of the Consent Agenda approved the Special Event Permit for the Blue Heron Grill for outdoor concerts on June 26 and 27,2015 subject to the conditions in the permit. Approve Final Plat and Development Agreement for Prairie Village 4th Addition OP3 Prairie Village LLC, is requesting approval of a fmal plat and development agreement in order to plat 25 single family residential lots and 3 outlots. The project,to be known as"Prairie Village 4th Addition", is located north of 158t Street and west of Oneka Parkway. The site is currently a vacant piece of land. The final plat will plat the remaining 25 lots from the Prairie Village preliminary plat. Adoption of the Consent Agenda approved RESOLUTION 2015-32 APPROVING A FINAL PLAT AND DEVELOPMENT AGREEMENT FOR OP3 PRAIRIE VILLAGE, LLC, FOR"PRAIRIE VILLAGE 4th ADDITION"LOCATED NORTH OF PRAIRIE TRAIL AND WEST OF ONEKA PARKWAY Approve Variance for Size and Location of Accessory Structure at 12849 Grevstone Ave.N. Sharon Hanifl-Lee is requesting a variance from the size requirements to allow the combined total size for accessory buildings on the property to be 2,045 square feet,where 1,500 square feet is allowed by ordinance. The applicant is proposing a 400 square foot accessory building for an open air pool side structure. The applicant is also requesting a variance to allow an accessory building to be placed in the front of the house, where the ordinance states that accessory buildings shall not protrude in front of the principal building. At its May 28,2015,meeting the Board held a public hearing and considered the requests. Staff presented the findings to the Board and recommended approval of the variance requests. There was no one that spoke during the public hearing,except the applicant. The Board unanimously recommended adoption of the resolutions approving the variance requests to the City Council. Adoption of the Consent Agenda approved RESOLUTION 2015-33 APPROVING VARIANCES FOR SHARON HANIFL-LEE IN THE RURAL RESIDENTIAL ZONING DISTRICT ON PROPERTY LOCATED AT 12849 GREYSTONE COURT NORTH Public Hearing on Prairie Village 3rd Addition to Vacate Drainage and Utility Easement Planner Rachel Juba explained that OP3 Prairie Village, LLC, is requesting a vacation of the existing drainage and utility easement located over Outlot A, Prairie Village 3`d Addition. Outlot A will be used for the development of Prairie Village 4th Addition. New drainage and utility easements will be placed on the lots and outlots at the time the final plat is recorded. Staff is comfortable with the applicant's requests to vacate the easements and recommended the City Council approve the notice to vacate the drainage and utility easement located over Outlot A, Prairie Village 3rd Addition. Mayor Weidt opened the public hearing. There was no one who spoke,and the Mayor closed the public hearing. Klein made motion,Petryk seconded,to approve vacation of the drainage and utility easement over Outlot A,Prairie Village 3`d Addition. All Ayes. Motion carried. Hugo City Council Meeting Minutes for June 15,2015 Page 4 of 5 Clearwater Cove Concept Plan Community Development Intern Rachel Leitz presented a concept plan on the proposed Clearwater Cove Development by D.R. Horton. Rachel explained that the developer has created a concept plan to get comments from the City Council before moving forward with the development approval process. Property owner Marvin LaValle had signed a contract with the D.R. Horton to develop two parcels of land generally located south of Frenchman Road(CR 8) and east of Everton Avenue. D.R. Horton is proposing to subdivide the two parcels to plat 89 residential lots, stormwater ponding areas, a park,sidewalk and trail connections,and road connections. D.R. Horton will be requesting a Planned Unit Development(PUD) for Clearwater Cove, and construction would be done in two phases. The major road connection(Oneka Parkway)to Frenchman Road will be constructed with phase two. The developer has indicated that an Home Owners Association will be established for the development to maintain community areas, landscaping,and the water re-use system. Homes will be two-story walkouts, and fill from ponds would build up the land. Monitoring of ground water levels is happening now to set grading and low floor elevations accordingly. Leitz requested Council provide feedback on the concept plan regarding the general layout, PUD request,housing types,road circulation and construction,and stormwater management/water re-use. The Council asked questions on road widths,traffic, future road connections, sidewalks, the irrigation system. City Administrator Bryan Bear showed how CSAH8 would connect, and there was discussion about a temporary road on the east side of the property for construction access. He also stated that City Code does not address the maintenance of sidewalks. City Engineer Jay Kennedy explained how the width of the road would reduce to 28' within the development and how the stormwater irrigation would be done in phases. Mike Suel,with DR Horton Homes, stated he was the developer and builder on this project. He talked about sidewalks stating he would work with staff on whether snow removal would be done through the Homeowners Association(HOA)or if residents would be required to clear the snow since City Ordinance does not address it. He addressed the temporary access road they plan on building next spring stating they would be getting an easement for it,but they need to get approvals for crossing over the creek. Suel talked about the irrigation system saying they will not be building all lots at once but will have the irrigation system in place by next summer and ready to water sod in phase one.This summer,they will be digging Outlot B and putting in the streets and utilities. Groundwater will be monitored,and homes will have sump pumps and drain tile. Council discussed with the applicant the park,timing of development, cost of the homes and types of homes they plan on building. The applicant said they planned on having a model open in November, and buildout would occur approximately four years after that. Prices would range from the upper$300,000 with options putting them in the low to mid$400,000. There are several house plans to choose from so the homes in the neighborhoods would be diverse; each floor plan has a distinct elevation. The park would be about the size of two lots and have playground equipment with a few benches. Council had comments about traffic concerns and agreed the road connecting to CSAH 8 needed to be constructed sooner than later. They also felt the park was small but appreciated they were tackling the water reuse systems. Jay stated that the City will be monitoring and actively involved in managing part of the system.Council said they would like to see stone on all the Hugo City Council Meeting Minutes for June 15,2015 Page 5 of 5 homes and asked if the reduced lot sizes would be hard to sell. Mike Suel said he believed that all homes have stone on them,and they have had good success in other developments with the same lot sizes and designs. The Council indicated they liked the plan and look forward to seeing the preliminary plat. Yellow Ribbon Network Update Council Member Phil Klein reported to Council on recent activities of the City of Hugo's Yellow Ribbon Network. There was good attendance at Hamburger Night in May. DryTech was the sponsor. The next Burger Night is Wednesday,June 24,2015 and he encouraged everyone to attend. League of MN Cities Annual Conference on June 24-26.2015 City Administrator Bryan Bear reminded Council that a meeting has been scheduled to attend the League of Minnesota Cities 2015 Annual Conference.This conference will be held in Duluth on June 24-26,2015. Council Members Klein, Miron,and Mayor Weidt will be attending. Hugo Professional Building Open House on Thursday.June 25.2015 City Administrator Bryan Bear informed Council they have been invited to attend the Open House for Edward Jones, Hugo Dental Care, Hugo Optical,Flanagan Law Office,Gallatin Law, and Waxse Law to be held in their shared parking lot at the Hugo Professional Building, 5673 147th Street North. The Open House will be from 4:30—6:30 p.m. Community Night Out on Tuesday.August 4.2015 City Administrator Bryan Bear informed Council that the annual Community Night Out will be held on Tuesday,August 4,2015 from 5-8 p.m. at Lions Park. This is a marketing event done in conjunction with National Night out. The Hugo City Council has been invited to attend. Petryk made motion, Miron seconded,to schedule National Night Out as a Council meeting on August 4,2015. All Ayes. Motion carried. Adjournment Klein made motion, Miron seconded,to adjourn at 8:07 p.m. All Ayes. Motion carried. Respectfull Subm'ttej, Michele Lindau,City Clerk