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HomeMy WebLinkAbout2015.07.06 CC Minutes MINUTES FOR THE CITY COUNCIL MEETING ON JULY 6,2015 Call to Order Mayor Weidt called the meeting to order at 7:08 p.m. PRESENT: Haas,Klein, Miron, Petryk,Weidt ABSENT: None ALSO PRESENT: City Administrator Bryan Bear,City Attorney Dave Snyder,City Engineer Jay Kennedy, Planner Rachel Juba,Community Development Intern Rachel Leitz, and City Clerk Michele Lindau June 2.2015 Executive Session Klein made motion, Miron seconded,to approve the minutes for the June 2,2015 Executive Session for the Administrator's review as presented. All Ayes. Motion carried. June 15.2015 City Council Meeting Klein made motion, Petryk seconded,to approve the minutes for the June 15, 2015 City Council meetings as presented. All Ayes. Motion carried. June 24-26.2015 LMC Conference Miron made motion,Klein seconded,to approve the minutes for the LMC Annual Conference held June 24-26,2015,amended to correct the attendance at the meeting. All Ayes. Motion carried. Approval of the Aeg nda Weidt made motion,Haas seconded,to approve the agenda as amended to add an announcement of the Browns Creek Watershed District lake meeting and a presentation by Washington County Deputy Mark Rindfleisch. All Ayes. Motion carried. Washington County Deputy Mark Rindfleisch Washington County Deputy Mark Rindfleisch thanked the Council for attending the Coffee with a Cop Event and said it was very well attended. Other cities have already shown an interest in having a similar event in their community. Mark stated the Department would like to hold these events on a regular basis to keep an open dialog between the Sheriff's Office and the residents. The Council agreed it was a great way to build community. Hugo City Council Meeting Minutes for July 6,2015 Page 2 of 6 Approval of the Consent Agenda Haas made motion, Klein seconded,to approve the following Consent Agenda: 1. Approval of Claims 2. Approve Annual Performance Review for Public Works Worker Jeff Maas 3. Approve MN Lawful Gambling Exempt Permit for Scandia Riders Saddle Club for Fund Raising Raffle. 4. Approve Temporary Liquor License for North Star Gay Rodeo at Dead Broke Arena on July 25-26 5. Approve Final Pay Request from Arnt Construction Company for Rosemary Way 6. Approve Notice of Decision for Wetland Replacement and Banking for Bald Eagle Lake Dam Project 7. Approve Hiring of Intern Rachel Leitz as Community Development Assistant 8. Approve Resolution Approving Waters Edge 5th Addition Final Plat and Development Agreement 9. Approve Resignation of Kitty Cheesbrow from the Historical Commission and Advertise for Vacancy 10. Approve Appointment of Cynthia Schoonover as New Historical Commission Chair 11. Approve Special Event Permit for New Life Lutheran Church Open House on August 15, 2015 All Ayes. Motion carried. Approval of Claims Adoption of the Consent Agenda approved the Claims Roster as presented. Approve Annual Performance Review for Public Works Worker Jeff Maas Jeff Maas was hired by the City of Hugo on July 24,2006 as a Public Works Worker and has worked for nine years in the Public Works Department. Adoption of the Consent Agenda approved the annual performance review for Public Works Worker Jeff Maas. Approve MN Lawful Gambling Exempt Permit for Scandia Riders Saddle Club for Fund Raising Raffle. The Scandia Riders Saddle Club had applied for a Lawful Gambling Exempt Permit for an event to be held at the Dead Broke Arena on Saturday August 8,2015. The Saddle Club is a non-profit organization and would like to sell raffle tickets to raise funds for their club. Adoption of the Consent Agenda approved the Lawful Gambling Exempt Permit for the Scandia Riders Saddle Club. Hugo City Council Meeting Minutes for July 6,2015 Page 3 of 6 Approve Temporary Liquor License for North Star Gay Rodeo at Dead Broke Arena on July 25-26 The North Star Gay Rodeo had submitted an application for a Temporary Liquor License for their event on July 25-26, 2015 at the Dead Broke Arena. The event will be held under the conditions of the Conditional Use Permit issued to Dan Ramberg for his property located at 5676 170t Street North. The North Star Gay Rodeo Association is a charitable organization and would like to sell alcohol during the event. Adoption of the Consent Agenda approved the Temporary Liquor License for the North Star Gay Rodeo event on Saturday and Sunday,July 25-26, 2015. Approve Final Pay Request from Arnt Construction Company for Rosemary Way Arnt Construction Company had submitted the fourth and fmal pay request for work done on the Rosemary Way Street and Utility Project. Senior Engineer Technician Steve Duff has reviewed the pay request and finds it to be satisfactory for work done. Adoption of the Consent Agenda approved payment in the amount of$99,437.01 to Arnt Construction Company. Approve Notice of Decision for Wetland Replacement and Banking for Bald Eagle Lake Dam Project The reconstruction of the Bald Eagle Lake outlet structure under 129th Street North will result in the filling of 0.02 acres of Water Conservation Act(WAC)wetlands and 0.11 acres within the bed of public waters. Due to the nature of the safety improvements, it is proposed that the wetland impacts be mitigated through the Board of Water and Soil Resources(BWSR)Wetland replacement road bank. The MN Department of Natural Resources issued the dam safety permit authorizing DNR wetland impacts be mitigated through the BWSR wetland road replacement bank program,and it is anticipated that the U.S. Army Corps of Engineers will issue a permit for the project that uses the BWSR wetland replacement road bank to mitigate for wetland impacts. Adoption of the Consent Agenda approved the application for wetland impact replacement and the Notice of Decision. Approve Hiring of Intern Rachel Leitz as Community Development Assistant Rachel Leitz was hired as a Community Development intern on January 12, 2015. Rachel is the fourth intern to work in the Community Development Department since the departure of fulltime CD Assistant Dennis Fields in February,2012. With the increase in workload in the CD Department,staff feels it is now time to fill the fulltime permanent position,and City Administrator Bryan Bear recommended the hiring of Rachel Leitz. Adoption of the Consent Agenda approved the hiring of Rachel Leitz as the new full-time Community Development Assistant. Approve Resolution Approving Waters Edge 5*'Addition Final Plat and Development Agreement OP3 Prairie Village,LLC,requested approval of a final plat and development agreement in order to plat 13 single family residential lot.The project,to be known as"Waters Edge 5th Addition", is located north of 159th Street and west of Oneka Parkway.The site is currently a vacant piece Hugo City Council Meeting Minutes for July 6,2015 Page 4 of 6 of land. The final plat will plat the remaining 13 lots from the Waters Edge preliminary plat. There are no major changes to the lots from the preliminary plat. Staff recommends adoption of the resolution approving the Final Plat and Development Agreement for Waters Edge 5th Addition. Adoption of the Consent Agenda approved RESOLUTION 2015-34 APPROVING A FINAL PLAT AND DEVELOPMENT AGREEMENT FOR OP3 PRAIRIE VILLAGE,LLC, FOR"WATERS EDGE 5th ADDITION" LOCATED NORTH OF I 59TH STREET AND WEST OF ONEKA PARKWAY. Approve Resignation of Kitty Cheesbrow from the Historical Commission and Advertise for Vacancy Kitty Cheesbrow was a founding member of the Historical Commission in December 2002. Kitty chaired the Commission for the past 12 Y2 years and regretfully resigns her position due to the sale of her home in Hugo. Adoption of the Consent Agenda approved the letter of resignation from Kitty Cheesbrow and the advertisement for the vacancy. Approve Appointment of Cynthia Schoonover as New Historical Commission Chair Cynthia Schoonover has worked alongside Kitty Cheesbrow since the formation of the Commission in 2002. With the resignation of Chair Kitty Cheesbrow,Cynthia has agreed to Chair the Commission with Council approval. Adoption of the Consent Agenda approved Cynthia Schoonover as the new Chair of the Historical Commission Approve Special Event Permit for New Life Lutheran Church Open House on Saturday, August 15.2015 New Life Lutheran Church,6000 148th Street North,had applied for a Special Event Permit for an Open House to be held on August 15,2015 from 5-8 p.m. The event requires a permit because there will be amplified music. Adoption of the Consent Agenda approved the Special Event Permit for the New Life Lutheran Church Open House on August 15, 2015. Update on National Recycling.Inc. City Administrator Bryan Bear reviewed with Council the discussion at their May 18,2015 Council meeting regarding the noncompliance of the NRI property located at 15717 Forest Boulevard. At that meeting,the Council directed staff to send a notice of violation to the business owner requiring compliance to be achieved within 30 days,or Council would institute formal action. Bryan stated that significant progress has been made since then,and he showed the site plan that was approved as part of their Conditional Use Permit in May,2011. He explained that the property lacked some landscape for screening, striping of the paved areas had not been completed,and lighting needed to be installed. Bryan stated that the things remaining to be complete were not significant per staff. Discussion centered around Condition 5 of the Conditional Use Permit which states that no material shall be stored in piles directly on the ground. Scrap was being stored in the southeast corner of the site, waiting to be sorted and put into containers. It was noted that the use of the Hugo City Council Meeting Minutes for July 6,2015 Page 5of6 property is a recycling center, and per City ordinance recyclables need to be stored in a building or in a container with a lid or cover, and no waste matter or recyclable material shall accumulate loose on a property. It was questioned whether we would be violating our own ordinance if we allowed it. City Attorney Dave Snyder stated that under the current code, storage on ground is prohibited. An option would be to request a text amendment,and as part of this process, it is important to remember what problems the City is aiming to solve. Bryan stated that the property owner has submitted an application for an amendment to the site plan that was approved as part of their Conditional Use Permit. Primary discussion will be about the need of a place on site to sort scrap. A public hearing will likely be held at the Planning Commission in August. The purpose of the meeting this evening is to have an enforcement hearing on the violation. Weidt stated he was impressed by the improvements on the site and would like to go through the Conditional Use Permit amendment process before holding an enforcement hearing. Weidt made motion, Klein seconded,to delay the enforcement hearing to allow the applicant to proceed through the amendment process. All Ayes. Motion carried. Yellow Ribbon Network Update Council Members Chuck Haas and Phil Klein provide an update on the City of Hugo's Yellow Ribbon Network activities. They congratulated Mark Schwope and the entire Keller Williams crew for selling 247 burgers at the June Burger Night. A mission group's project will be sending care packages with the help of the YRN paying postage. The YRN helped a Mahtomedi family with home repairs while the husband was out on deployment. YRN has been invited to several promotional ceremonies at the National Guard. Haas encouraged those who wanted to send packages to go to www.anvsoldier.com for a list soldiers who would like to receive a package. YRN connected the people from the Department of Corrections Sentence to Serve to a family in need of firewood. The YRN connected Coats Trailer Sales to veterans who need employment. Schedule Midyear Budget Review Workshop Annually,the City Council schedules a mid-year budget review in order to allow the Council to accept information from the Finance Department regarding the City's year-to-date finances as well as to review some target objectives for the next year's budget. Finance Director Ron Otkin had suggested a meeting be held the third or fourth week of August. Weidt made motion,Miron seconded,to schedule the Midyear Budget Review for Monday, August 24,2015 at 6 p.m. All Ayes. Motion carried. Water Summit and BBO on Thursday.July 16.2015 City Administrator Bryan Bear reminded Council of the Water Summit scheduled for Thursday, Hugo City Council Meeting Minutes for July 6,2015 Page 6 of 6 July 16,2015. The City will host a BBQ dinner at 6:30 p.m., and the meeting will begin at 7 p.m. Council Portrait Session on Monday.July 20.2015 City Administrator Bryan Bear reminded Council of the Council portrait session scheduled for Monday,July 20,2015 at 6:30,prior to the regular scheduled meeting at 7 p.m. Mayor Weidt stated he will not be able to attend, and staff took direction to reschedule it. New Life Lutheran Church Open House on Saturday.Auguct 15.2015 New Life Lutheran Church has invited the Council to attend their Open House to celebrate their new community room at the church located at 6000 148th Street North.The event will take place from 5-8 p.m. Petryk made motion, Klein seconded,to schedule a meeting to attend the New Life Church Open House on Saturday,August 15,2015. All Ayes. Motion carried. Brown's Creek Watershed District Gathering to Discuss Lakes in the District City Administrator Bryan Bear informed Council that the Brown's Creek Watershed District was holding an informal meeting to hear from residents regarding Plaisted,North and South School Section, Goggin's,and Lynch Lakes. The meeting will be from 6-8 p.m.at Sal's Angus Grill. Adjournment Klein made motion, Haas seconded,to adjourn at 7:55 p.m. All Ayes. Motion carried. Respectfully Submitted, jiA Michele Lindau City Clerk