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HomeMy WebLinkAbout2015.08.03 CC Minutes MINUTES FOR THE HUGO CITY COUNCIL MEETING ON AUGUST 3.2015 Call to Order Mayor Weidt called the meeting to order at 7:03 p.m. PRESENT: Haas, Klein, Miron, Petryk,Weidt ABSENT: None ALSO PRESENT: City Administrator Bryan Bear,City Attorney Dave Snyder,City Engineer Jay Kennedy,Community Development Assistant Rachel Leitz,and Accounting Clerk Anna Wobse Approval of the Minutes for the July 16.2015 Water Summit Haas made motion,Klein seconded,to approve the minutes for the July 16, 2015 Water Summit as presented. All Ayes. Motion carried. Approval of the Minutes for the July 20.2015 City Council Meeting Miron made motion, Haas seconded,to approve the minutes for the Hugo City Council meeting as presented. All ayes. Motion carried. Minutes for the July 26.2015 Farm-City Fun Day Klein made motion,Miron seconded,to approve the minutes for the July 26,2015 Farm-City Fun Day as presented. All Ayes. Motion carried. Approval of the Agenda Weidt made motion, Haas seconded,to approve the agenda as amended by adding an update on the Metropolitan Area Water Supply Advisory Committee Meeting(MAWSAC)and the Washington County Library Community Forum Meeting. All Ayes. Motion carried. Presentation of 2014 Audit Report-Jason Miller.Smith Schafer& Associates Jason Miller from the independent accounting firm of Smith Schafer&Associates presented the Hugo City Council with a recap of the audit of City's finances for the 2014 fiscal year.Jason provided a summary of the City's revenues and expenditures stating that the City has good reserves on hand. He reviewed capital projects completed in 2015 and operational trends in the Hugo City Council Meeting Minutes for August 3,2015 Page 2 of 6 Enterprise Funds. He summarized by saying the City was in good financial shape,and they issued a unmodified audit opinion with no Minnesota legal compliance exceptions. Weidt made motion, Klein seconded,to accept the 2014 City Audit Report as presented. All Ayes. Motion carried. Approval of the Consent Agenda Haas made motion, Petryk seconded,to approve the following Consent Agenda: 1. Approval of Claims 2. Approve Annual Performance Review for Public Works Mechanic Dave Greeder 3. Approve Annual Performance Review for Public Works Director Scott Anderson 4. Approve Annual Performance Review for Public Works Lead Worker Mike Loeffler 5. Approve Pay Request No.1 to Arnt Construction for the Rice Lake Meadows/Finale Avenue Roadway Extension Project 6. Approve Resolution Approving Variance for Accessory Building for Rawson at 12686 Ingersoll Ave. N. 7. Approve Amendment to Community Development Block Grant Cooperation Agreement All Ayes. Motion carried. Approval of Claims Adoption of the Consent Agenda approved the Claims Roster as presented. Approve Annual Performance Review for Public Works Mechanic Dave Greeder Dave Greeder was hired by the City of Hugo as the mechanic in the Public Works Department on August 8, 2005. Adoption of the Consent Agenda approved the annual performance review for Public Works Mechanic Dave Greeder. Approve Annual Performance Review for Public Works Director Scott Anderson Scott Anderson was hired by the City of Hugo on August 11,2003 as the City's new Senior Engineering Technician,and on August 5,2008, Scott was promoted as the City's Public Works Director. Adoption of the Consent Agenda approved the annual performance review for Public Works Director Scott Anderson. Approve Annual Performance Review for Public Works Lead Worker Mike Loeffler Mike Loeffler was hired as a maintenance worker for the City of Hugo's Public Works Department on August 5, 2002. On October 17, 2011,Mike was promoted to be the Public Works Lead Worker. Adoption of the Consent Agenda approved the annual performance review for Public Works Worker Mike Loeffler. Hugo City Council Meeting Minutes for August 3,2015 Page 3 of 6 Approve Pay Request No.1 to Arnt Construction for the Rice Lake Meadows/Finale Avenue Roadway Extension Project The City has received Pay Request No. 1 from Arnt Construction for the Finale Avenue and Rice Lake Meadows Street Improvement Project. Staff has reviewed the request and finds it satisfactory for work completed to date. Adoption of the Consent Agenda approved Pay Request No. 1 to Arnt Construction for$260,588.62. Approve Resolution Approving Variance for Accessory Building for Rawson at 12686 Iersoll Ave.N. John Rawson is requesting two variances for an accessory building on his property located at 12686 Ingersoll Avenue North. The first variance is to allow a front yard setback for the building to be at 15 feet, where 40 feet is required by ordinance. The second variance to allow the building to be placed in the front of the house,where the ordinance states that accessory buildings shall not protrude in front of the principal building. The footprint of the building is proposed to be 1,200 square feet. At its July 23,2015 meeting,the Board of Zoning Appeals and Adjustment considered the request and held a public hearing. Staff provided background on the request and recommended approval. There was no one that spoke during the public hearing except the applicant. The Board agreed that the request met the criteria necessary to approve the variance. Adoption of the Consent Agenda approved RESO 2015-36 APPROVING VARIANCE FOR FRONT YARD SETBACK FOR ACCESSORY BUILDING ON PROPERTY LOCATED IN THE RURAL RESIDENTIAL ZONING DISTRICT AT 12686 INGERSOLL AVENUE NORTH and RESO 2015-37APPROVING VARIANCE TO PLACE ACCESSORY BUILDING IN FRONT OF PRINCIPLE STRUCTURE ON PROPERTY LOCATED IN THE RURAL RESIDENTIAL ZONING DISTRICT AT 12686 INGERSOLL AVENUE NORTH Approve Amendment to Community Development Block Grant Cooperation Agreement In 2000,the City entered into an agreement with Washington County that authorizes the County to participate with the City in community development and housing assistance activities in accordance with the Community Development Block Grant(CDBG)program.This is a U.S. Housing and Urban Development(HUD)program that provides grants to states and local government units. The Federal Government requires that cities enter into a cooperation agreement with the county to participate . HUD is now requiring that participating communities amend the agreement to include language stating that local units of government may not sell, trade,or otherwise transfer any portion of CDBG funds that are directly or indirectly received through this program. Adoption of the Consent Agenda approved the Amendment Number One of the Washington County Community Development Block Grant Cooperation Agreement. Approve Resolution Approving Preliminary Plat and PUD for Clearwater Cove D.R. Horton had requested approval of a Preliminary Plat and Planned Unit Development(PUD) for a residential development. The property totals 56.3 acres and is comprised of two parcels. The preliminary plat includes 89 single family residential lots and 7 outlots to be known as "Clearwater Cove". At its July 23, 2015 meeting,the Planning Commission considered and held a public hearing on the request. There were several residents that spoke during the public Hugo City Council Meeting Minutes for August 3,2015 Page 4 of 6 hearing. Most of the speakers were from the Victor Gardens neighborhood to the east,adjacent to the proposed development. The residents voiced their concerns on architecture,drainage, landscaping,and traffic. The Planning Commission unanimously made a recommendation to the City Council to approve the preliminary plat and PUD,with a minor revision,subject to the conditions in the resolutions. Haas removed this from the agenda to bring attention to the new development and allow Mike Suel from DR Horton Homes to speak about the project. Mike talked about the use of stormwater for irrigation,construction of Oneka Parkway, and described the type of homes being built. Members of the Council stated that it was a very nice development and they were happy to have them in Hugo. Haas made motion, Miron seconded,to approve RESO 2015-38 APPROVING PUD GENERAL PLAN FOR D.R. HORTON, INC-MINNESOTA FOR"CLEARWATER COVE"ON PROPERTY LOCATED SOUTH OF FRENCHMAN ROAD(CSAH 8)AND EAST OF EVERON AVENUE NORTH and RESO 2015-39 APPROVING PRELIMINARY PLAT FOR CLEARWATER COVE ON PROPERTY LOCATED SOTUH FRENCHMAN ROAD (COUNTY ROAD 8)AND EAST OF EVERTON AVENUE NORTH and ORDINANCE 2015-471 AN ORDINANCE AMENDING CHAPTER 90(ZONING ORDINANCE)OF THE CITY CODE TO CLASSIFY CERTAIN LAND LOCATED SOUTH OF FRENCHMAN ROAD NORTH (COUNT ROAD 8)AND EAST OF EVERTON AVENUE NORTH. All Ayes. Motion carried. Approve Resolution Approving PUD General Plan and Site Plan for Park Dental Extension of Final Plat for Victor Gardens North Village 6th Addition Frauenshuh Commercial Real Estate,had requested approval of a PUD general plan/site plan for an 8,100 square foot commercial building. The applicant is also requesting an extension of a final plat for a subdivision previously known as"Positive"for the creation of 1 lot and 3 outlots. The applicant is requesting to change the name of the plat to"Victor Gardens North Village 6th Addition". At its July 23,2015 meeting,the Planning Commission considered and held a public hearing on the request. The Planning Commission agreed that the applications met the necessary requirements to approve the PUD general plan/site plan and recommended approval to the City Council. Staff recommends Council approve the resolution approving the PUD general plan/site plan for the commercial building, subject to the conditions listed in the resolution. Haas removed this from the Consent Agenda to ask the developer about this project. Ross Hedlund,a realtor from Frauenshuh Commercial Real Estate, shared some information about the project and stated that they hope to have it completed by May of 2016. The Council welcomed them to Hugo. Haas made motion, Petryk seconded,to approve RESOLUTION 2015-40 APPROVING A PUD GENERAL PLAN FOR FRAUENSHUH COMMERICAL REAL ESTATE FOR PARK DENTAL COMMERICAL BUILDING ON PROPERTY LOCATED NORTH OF FRENCHMAN ROAD(CSAH 8)AND EAST OF ELMCREST AVENUE NORTH. All Ayes. Motion carried. Hugo City Council Meeting Minutes for August 3,2015 Page 5of6 Update on Bald Eagle Dam Reconstruction Project.Approval of Amendment to Grant Agreement.and Award of Bid At its July 20,2015 meeting,the Council received an update on the Bald Eagle Lake Dam reconstruction project. Bids were received on the project on June 25, 2015 that were higher than the estimate due to the high cost of construction. The cost of the project was estimated at $638,000,which was fully funded back in January through MnDOT Bridge Funds,DNR Dam Safety Funds, and money from the RCWD, Saint Paul Regional Water Services and the City of Hugo. The project is now estimated to be at$817,000 with permitting. The Council has until its September 8,2015 meeting to award the bid on this project,or possibly lose some funding. City Engineer Jay Kennedy provided an update on construction bids and funding stating that the DNR and MnDOT contributed more funding to close the original funding gap. He recommended Council approve the amended grant agreement with the DNR for funding and wait until the August 17,2015 meeting to consider awarding the construction contract. Haas made motion, Klein seconded,to approve the amended grant agreement with the DNR. All Ayes. Motion carried. Update on Washington County Road Obstruction Permitting Process The City of Hugo and Washington County have received complaints recently regarding bicyclist along the rural County roads and the permitting of biking events along those roads. Staff has been in contact with Washington County. City Administrator Bryan Bear provided an update to council informing them that the Washington County Board will be looking at how they issue road obstruction permits for biking events. Bryan noted that the use of roads for bike riding is not prohibited. Haas stated that it is important to let residents know that feedback is being requested and that their feedback is important. Metropolitan Area Water Supply Advisory Committee Meeting Update Haas added this item to the agenda to provide an update on the Metropolitan Area Water Supply Advisory Committee(MAWSAC)meeting he attended. He talked about the changes made to give MAWSAC authority to approve the Master Water Supply Plan(MWSP),and they will report directly to the legislature and not the Met Council. The majority of MAWSAC will be made up of elected officials. They will also implement a technical advisory committee that will make recommendations based on technical decisions. Jay also noted that cities are not required to adhere to the MWSP plan. Yellow Ribbon Network Report Council Member Chuck Haas and Council Member Phil Klein provided an update on the Yellow Ribbon Network activities held recently. Burger Night was sponsored by Mike DeVine from DeVine Plumbing,and over 100 burgers were served. Xcel Energy is next month's sponsor and he is looking forward to a good turnout. The YRN helped a family in Plymouth move and helped cleanup a campsite in the Vets Camp. The fall package event is in the planning stages. In two months the Welcome Home Pheasant Hunt will take place. Hugo City Council Meeting Minutes for August 3,2015 Page 6 of 6 Update on Washington County Library Community Forum Meeting Hass added this to the agenda to update Council on the Washington County Library Community Forum Meeting he attended at the Headwaters Service Center on July 30,2015. Haas noted the lack of attendance at the meeting. He stated he met with numerous consultants and he thinks they are doing a good job and have good ideas. He noted that he found it interesting that some libraries do not provide laptops; they just provide the workstation and the internet connection. He thinks it would be great to have some laptop access stations around the community in different places(Rice Lake Center,Withrow,etc)where residents could get connected using their own devices. Haas believes that the Library Committee is on the right track. National Night Out/Community Night Out Tuesday.August 4.2015 City Administrator Bryan Bear reminded Council that National Night Out is scheduled for Tuesday, August 4,2015. This event is an opportunity for neighbors to strengthen neighborhood spirit by gathering with police, fire department,City Council,and staff. As part of National Night Out,the Hugo Business Association(HBA)will be holding Community Night Out from 5- 8 p.m. at Lions Park. New Life Church Open House on Saturday.August 15.2015 City Administrator Bryan Bear reminded Council that New Life Lutheran Church will hold their Open House to celebrate their new community room at the church located at 6000 148th Street North. The event will take place from 5-8 p.m. This has been scheduled as a meeting of the Council. Approve Rescheduling of September 7.2015 Council Meeting to Tuesday.September 8.2015 Due to Labor Day Holiday Each year, the Hugo City Council has to reschedule its first meeting in September to the following Tuesday due to the Labor Day Federal Holiday. City staff recommends Council approve the rescheduling of the September 7,2015 City Council meeting to Tuesday, September 8,2015. Weidt made motion, Haas seconded,to reschedule the regular Council meeting of September 7, 2015 to September 8,2015 due to the Labor Day Holiday. All Ayes. Motion carried. Adiournment Haas made motion, Miron seconded,to adjourn at 8:05 p.m. All Ayes. Motion carried. Res ectfully Submitted, Anna o se Accounting Clerk