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HomeMy WebLinkAbout1991.12.16 CC MinutesThe meeting was called to order by Mayor Stoltzman at 7:00 PM. PRESENT: Barnes, Brunotte, Jesinski, Miron, Stoltzman City Administrator, Ken Huber City Engineer, Howard Kuusisto and staff City Clerk, Mary Ann Creager Barnes made motion, Miron seconded, to amend the minutes of December 2, 1991, as submitted, to read as follows: Motion for REQUEST FOR PROPOSALS, PAGE 2 - City staff to proceed with the advertising for a Request for Proposal to evaluate costs involved with remodeling of the Rice Lake Park building to serve as a City Hall facility, All aye. Motion Carried. Miron made motion, Brunotte seconded, to approve the minutes for the City Council meeting of December 2, 1991, as amended. All aye. Motion Carried. Miron made motion, Brunotte seconded, to approve the claims for December 16, 1991, in the amount of $60,229.99. The claim for Mardell Law Office, in the amount of $2,500'00, was deleted. , All aye. Motion Carried. LIQUOR AND RELATED LICENSES The proposed resolution represents the balance of the on -sale, off -sale, and Sunday liquor licenses applied for by local businesses currently operating in the City of Hugo. Stoltzman made motion, Miron seconded, to adopt RESOLUTION 1991-27, RESOLUTION APPROVING THE BALANCE OF LIQUOR AND RELATED LICENSES FOR 1992. VOTING AYE: Barnes, Brunotte, Jesinski, Miron, Stoltzman VOTING NAY: None Motion Carried. At the time of the assessment hearing for CIF, Phase 2, Mr. Jim LeHoine addressed the Council, and stated that he did not feel Outlot A of Everg-een Hills 2nd Addi.ion was a builoaLle lot, and should nct be assessed for the road improvements. The City staff suCgested that Mr. !-eMoine enter into some type of agreement with the City that would serve as a dee6 restriction indicating that the lot in ouestion was unbuildable, and '�'uOd not re usoc or developed for residential purposes in the future. Mr. "n,^'Yne indicated his reluctance to enter into such en agreement, and the assessments for the property were approved, as recommended. The City Council recommended that Mr' LeMoine take the necessary steps to secure the required variances, and other approvals necessary, that would allow Outlot A to be developed in the future. Since City Council meeting of December 16, 1991 Page 2 that time, Mr. LeMoine has indicated he no longer wishes to continue his efforts to prove Outlot A is buildable, and is asking the City to documen Outlot A as a non -buildable lot, and, therefore, relinquish any assessments to the property' Before the City proceeds to incur any additional administrative or legal expenses with regard to this matter, the Council should direct the deletion of the assessment from the assessment rolls with the understanding that Mr' LeMoine agree to a deed restriction that runs with the property. The agreement should state that Outlot A of Evergreen Hills 2nd Addition is currently not built on, and will not be developed or contain any buildings in the future. Mr. LeMoine said he would agree to these conditions if the assessment was abated. Miron made motion, Jesinski seconded, that the City of Hugo enter ioto an agreement with James LeMoine to serve as a deed restriction declaring that Outlot A of Evergreen Hills 2nd Addition was an unbuildable lot, and cannot be used or developed for residential or commercial purposes. The appropriate resolution deleting the assessment from the assessment rolls shall also be prepared. All aye. Motion Carried. GARAGE VARIANCE (S. LINGLE) On behalf of Scott and Ann Lingle, Keystone Builders Corporation has made application to the City of Hugo for a variance to construct a 1,072 squar foot attached garage at 12115 Heather Avenue North (aka Lot 7, Block 3, Dellwood Ridge). The property in question consists of five acres, and th garage is to be used for residential purposes only. The maximum allowable square footage for an attached garage in the RR2 zoning district is 720 square feet' This request is consistent with the Council's policy regarding oversized garages in residential districts. Miron made motion, Barnes seconded, to approve the variance request of Scott and Ann Lingle to construct a 1,072 square foot attached garage at 12115 Heather Avenue North' The proposed garage is to be used for residential purposes only. *ll aye. Motion Carried. QUOTES FOR BUILDING MAINTENPNCE The custodial services utilized by the City for the last six years is no longer being provided effective December 1, 1991' The City staff contacted several cleRning services requesting that they visit the si+`, and provide us with a quote for janitorial services' Two of these service compaoies visited the site, and only one submitted u written propoyal consistent with our specifications for nervice. The Ci''y staff frels that the proposal submitted is reasonable, and in light of t|.e fact that it was th only quote submitted, are reco�mpnding its approval wffectivc immediately. Councilmen Brunotte and Miron felt that !he City should advertise to fill the position. Councilman Barnes felt that there was "o need to seek additional proposals, and that the submitted quote was a fair price. City Council meeting of December 16, 1991 Page _ Brunotte made motion, Miron seconded, that the City retain 3L Services for a three-month period for custodial services, at a cost of $65.00/week:, and direct the City staff to advertise for other proposals. VOTING AYE: Brunotte, Jesinski, Miron, Stolt man VOTING NAY: Barnes Motion Carried. SET BOARD OF REVIEW DATES The Washington County Assessor's Office is requesting that the Hugo City Council confirm the 1992 local Hoard of Review dates. The initial Hoard of Review is schedule for April 8th, with a second meeting on April 20th. Brunotte made motion, Barnes seconded, that the City of Hugo set its Hoard of Review for Wednesday, April 8, 1992, from 9:OOAM to 11:00AM, and Monday, April 20, 1991, and 6:OOPM. All aye. Motion Carried. ACCEPT UTILITIES FOR BIRCH TREE PONDSOND ADDITION The City Council received a copy of a letter from Mr. Jim Merila requesting that the City accept utility and street improvements for Birch Tree Ponds 2nd Addition. The street improvements have already been accepted for the purpose of winter maintenance only, and the issue before the City Council would be to accept the utilities installed in this development. Brunotte made motion, Barnes seconded, to accept utilities for Birch Tree Ponds 2nd Addition, and the warranty period for both utilities and street improvements mould start this date (12/16/91), per the City Engineer's recommendation. . All ave. Motion Carried. PROPOSAL_ FOR WELL. ANIi WATER SYSTEM IMPROVEMENTS Earlier this yoar, the City Engineer prepared a preliminary well and water system; i.mprovement plan for Council review. This document was provided to assist the Council in establishing its priorities for the upcoming year. Thn prE-v: ous plan provided information regarding an overall long-range plan for water -system improvements. The City Ciuncil has established water --system improvements as its top priority for 1992. The report provides a specific recommendation for what would be considered the essential needs of the water system at this time. Said report calls for construction of a new well, water main installation and replacement, as well as construction of a 500,000 gallon' water -storage tank:. The following factors were major considerations in determining the bys"_ location for the well and tank:: 1. Proximity to existing well and water tower. 2. The ability to serve the existing residential areas between 120t.l� Street and 130th Street. City Council mooting of IJwt` oiri :; or 16, 1991 Page 4 _. The ability to serve the industrial zoned areas of the City with municipal water. 4. The ability to serve future residential development on both sides of Highway 61 within the City's Metropolitan Urban Service Area. 5. Location of existing sanitary sewer. 6. The ability to serve future commercial development adjacent to Highway 61. The total estimated cost of the improvements, as proposed in the report, is approximately 1.5 million dollars. When considering the needs of our water system, and current interest rates for financing improvements of this nature, this may be an ideal time for the City to pursue this project. The City Administrator then introduced Mr, Ken Weber of the Kuusisto Engineering firm who made a presentation regarding the proposed improvements. He reviewed, with the City Council, the various options Eonsi d@wd a End t:hp primary reasons for the recommendation being made. He emphasized that the proposal reflects only a part of the overall improvements needed for the long-term future of the community, and that probably at a minimum, the Council should consider a well, water -main extension, and a 500,000 gallon water tower. He discussed the volume and pressure problems, as well as the need the serve the part of the City that will be experiencing the most growth within the City's MUSA. Mr. Kuusisto and Mr. Weber both answered various questions from the City Council regarding considerations made with regard to this proposed improvement.. The City Council reiterated its support for this needed improvement, as well as the engineering work that was put into this proposal. The Counci dial indicate its concern regarding spending 1.5 million dollars, and wanted to be sure that an acceptable financing plan could be prepared that would reflect little or no tax: levy to support this debt.. The Council did .indicate that they would like to hold a hearing, and secure community input before a final decision is made. Miron made motion, Brunotte seconded, directing the City staff to develop a series of financing options for water -system improvements for Council consideration. All aye. Motion Carried. Councilman Barnes requested the staff to research how area -wide assessment districts are used in helping finance this type of improvement. SURFACE WATER MANAGEMENT STUD`i Approximately one year ago, the City Council authorized the City Engineer to commence preparation of the ity's surface water-m:anagemeot study, s required by Minnesota Statutes. Financing for this project waQ seat aside several years ago, and ear mark:eC for this project. :lin(: o the City's Comprehensive Flan has a major impact an the Nater management stuoy, both studies are being done in tandem. The bull:: of the work:, at this point, has been directed at updating the City's Comprehensive Flan, while w:= hav started gathering data for preparation of the wator•-management study. Mr=. Bill Price, reprementi.ng the Kuusisto Engineering firm, then addresse the Council, and made a presentation regarding the requirements for a water -management study, and the purpose_ of said study. He briea4ly. City Council meeting of December 16, 1991 Page 5 reviewed the rolls of the current watershed districts, and the need to dovetail our plan with those of the various watershed districts in the area. He discussed plan implementation, and the complexities of this type of study. Mr' Ken Weber then reviewed all the work that has been done to -date in preparation for this study. He pointed out the expenses that would be incurred to secure topographic mapping, water -flow modeling, and other technical tasks that would be a major part of this overall study. Mr' Weber then reviewed the timetable for completion of this project. Councilman Miron questioned the timetable, indicating that he did not feel an August, 1992, completion date was very realistic. Mr' Chuck King addressed the Council, and indicated that the Council should not worry too much about the timetable, and that it was important that they were moving forward with their study. Mr' King also brought the Council up-to-date on the workings of the Rice Creek Watershed District, and its roll in dealing with surface water runoff and protecting wetlands. Councilman Barnes then indicated she was much more comfortable with the status of this study, and the type of working documents the City would be provided with when the study is complete. RFF'S (CITY HAL As a follow up to previous Council direction, the Council received a copy of the Outline for Proposals from architects and engineers to study the current and future needs of the City with regard to municipal facilities. Councilman Miron felt it important to encourage local involvement in the project. Councilmen Miron and Brunotte asked that they be notified of the date and time the staff will be meeting with the architects. MISCELLANEOUS Stoltzman made motion, Jesinski seconded, that the City Council supports S.F. #1598, which would repeal M.S. 207A, the presidential primary. All aye. Motion Carried. Councilmen Brunotte and Miron requesied that the City Administrator provide them with costs to the City as a result of the three-month extension of his contract. Miron made motion, Barres seconded, to adjourn at 10:20 PM. All aye. Motion Carried. Mary Creager �� Cityu��erk