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HomeMy WebLinkAbout1990.10.01 CC MinutesThe meeting was called to order by Mayor Atkinson at 7:00 PM. PRESENT: McAllister, Jesinski, Olson, Vail, Atkinson City Administrator, Keh Huber City Engineer, Howard Kuusisto City Clerk, Mary Ann Creager Vail made motion, Olson seconded, to approve the minutes for the regular City Council meeting of September 17, 1990 as amended. All aye. Motion Carried. Jesinski made motion, Olson seconded, to approve the claims for October 1, 1990 in the amount of $131,014.84. All aye. Motion Carried. Mr. Cary Strantz has made application to the City of Hugo for a variance to allow for the construction of a swimming pool and deck within 9' of the property line on his property at 5920 138th St., Hugo, Minnesota (Lot 1, Block 1, Hugo Meadows Subd.). City ordinances require a 30' setback for all structures on corner lots, and this request would allow encroachment 21' into that setback. Originally, Mr. Strantz proposed to construct the swimming pool in the back yard; however, he was prohibited from doing so because of the drainage easement located on site. The City staff could not tell if the deck and swimming pool will create any visual obstructions for motor vehicles traveling on 138th St. or Foxhill Ave.; however, without a deck elevation, it is difficult to make a positive assessment of visibility concerns. At their meeting of September 26, 1990, the Hugo Board of Zoning Adjustments reviewed this matter and recommended approval of the variance request, as requested. McAllister made motion, Olson seconded, to approve the variance request of Mr. Cary Strantz of 5920 138th Street North (aka Lot 1, Block 1, Hugo Meadows subd.,) for the construction of a swimming pool and deck within 9' of the west property line. The fence shall be located on private property. All aye. Motion Carried. Stanley and Claudia Waters have made application to the City of Hugo for a variance to construct a 20' X 30' wood -frame, detached garage on their property at 12806 Ingersoll Ave. No., Hugo, Minnesota (aka Lot 13, except the north 20' and Lots 14, 15, 16 of Block 2, Sunset Park, Hugo, Minnesota). Their request would allow the garage to be constructed 20' from Ingersoll Ave. (40' is required) and 50' from the high water mark of Sunset Lake (100' is required)' The DNR has indicated they have no objections to this variance as the site is elevated some 16' above the high water mark of the lake. Because of the irregular shape of the lots as they follow the contour of the lake, and the alignment of Ingersoll City Council meeting of October 1, 1990 Page 2 Ave., the garage would be lined up with the existing residence. It shoul( be noted that it appears that the garage could be located farther to the north on Lot 16 so as to minimize the variance from the front yard setback. At their meeting of September 26, 1990, the Hugo Board of Zoning Adjustments reviewed this matter and recommended approval of the variance request, as requested. Councilman Olson stated that Mr. Waters has agreed to construct the proposed garage farther to the north on Lot 16. Olson made motion, Vail seconded, to approve the variance request of Stanley and Claudia Waters to construct a 20' x 30' wood-frame, detached garage on their property located at 12806 Ingersoll Avenue (aka Lot 13, except the north 20', and Lots 14, 15, and 16 of Block 2, Sunset Park subd.). Variance approval allows for construction of the proposed garage 20' from Ingersoll Avenue and 50' from the high water mark of Sunset Lake. All aye. Motion Carried' PUBLIC IMPROVEMENT ACCEPTANCE (DELLWOOD RIDGE)- Representatives of Keystone Builders have requested Council acceptance of the grading, seeding, storm drainage, and bituminous roadway portions of Dellwood Ridge subdivision. The City Engineer has recommended acceptance of the improvements. It should be noted that upon acceptance of the improvements, the one-year warranty period is activated, which affects the financial security provided pursuant to the Development Agreement. It should be noted that Keystone Builders is delinquent in their payment of the bill for engineering, administrative, and other services. The balancs due on their bill is $3,102.40. The City staff is not recommending acceptance of these improvements until this bill is paid' Mr. Bob Kiewel and Mr' Ron Santanni were present at the meeting, and requested an explanation of charges against their deposit for the Dellwood Ridge subdivison. The City Administrator reviewed the charges against the deposit. They also asked that upon acceptance of the improvements, the one-year warranty period be activated retroactive from the City Engineer's letter to recommend acceptance of the improvements (08/30/90). McAllister made motion, Olson seconded, that the City of Hugo accept the grading, seeding, storm drainage, and bituminous roadway portions of the Dellwood Ridge subdivision, effective 10/01/90. Acceptance of these improvements is subject to Keystone Builders paying the invoice in the amount of $3,102.40. All aye. Motion Carried. BID ACCEPTANCE (BALLFIELD) As per Council direction, the City called for sealed bids for improvement of the municipal softball fields - Phase 1, north of City Hall. The City sent plans and specs to three contractors; however, the City received only one sealed bid for the work called for. Forest Lake Contracting was the only bidder on this project, and their price of $57,246'30 was significantly over the cost estimate. The options available to the City Council, with regard to this bid, are as follows: City Council meeting of October 1, 1990 Page 3 1. Accept the bid as submitted in the amount of $57,246'30. 2' Reject the bid and readvertise with an anticipated construction period in the spring of 1991. 3. Delete various aspects of the bid and do the work necessary to complete the ballfields yet this fall. _ The City staff has reviewed the bid proposal, and suggest the following reductions if the City Council chooses Option #3, as noted above: 1. Delete #3 - reinstall bleachers. 2' Delete #6 - remove existing fence. 3. Delete #7 - Class 5 gravel for parking lot. 4. Delete #13 - tree transplant. 5. Delete #4 - tree planting. This will reduce the bid amount to $40,346'30. It was noted that the bid amount does not include the cost of engineering on this project. Councilman McAllister felt that the cost of $40,000 was still too high, and the project should be rebid in the spring of 1991. Atkinson made motion, Vail seconded, to accept the bid from Forest Lake Contracting, deleting Items 3, 4, 6, 7, and 13, reducing the approved bid amount to $40,346.30. VOTING AYE: Jesinski, Olson, Vail, Atkinson VOTING NAY: McAllister Motion Carried. AUTHORIZE SEWER JET BID As per Council direction, the City staff has secured additional information on the sewer jet being sold by the City of White Bear Lake. The City of WBL will be accepting bids on this project until October 25th. Utility Supervisor, Roger Bacon, has indicated that the vehicle is inexcellent condition, and it may be a smart idea for the City to purchase this vehicle for sewer line maintenance. If the City Council wishes to proceed with this purchase, the City staff suggests that the Council establish a maximum dollar amount, and the staff prepare a sealed bid for submittal' McAllister made motion, Jesinski seconded, that the City Council authorizes the staff to prepare a sealed bid for the purchase of a sewer jet being sold by the City of White Bear Lake, in an amount not to exceed $6,000. All aye. Motion Carried. AUTHORIZE QUOTES (125TH STREF.'T CUL-DE-SAC As a condition of approval of Nicholson's subdivision (125th Street, east of Fiona), Howard Nicholson was required to install a cul-de-sac at his expense. The City received a financial deposit to assure that this was done within a six-month period. Effective in mid-October, the time period City Council meeting of October 1, 1990 Page 4 will lapse, and it is our understanding that Mr. Nicholson has no intention of building the cul-de-sac in question. The cul-de—sac provide road access to two lots, one of which has a home under construction. The City staff is requesting Council authorization to receive quotations from private contractors to construct this road cul-de-sac yet this fall if the work is not done by Mr. Nicholson in mid-October. Atkinson made motion, McAllister seconded, that the City Council authorizes the City staff to receive quotations from private contractors to construct the road cul-de-sac to satisfy the condition approval of Howard Nicholson's subdivision on 125th Street, east of Fiona. This project is to be paid from the developer's financial deposit. All aye. Motion Carried. Councilman McAllister directed City staff to send a copy of the above motion, by certified mail, to Mr' Howard Nicholson. AUTHORIZE TOPOGRAPHIC_MAPPING The City staff and City Engineer have been discussing our needs for advance work necessary in preparation of our water management study in 1991 with the Washington County Surveyor's Office, as well as the RCWD. In light of the fact that Washington County is planning to fly new aerial photos of the county in April, 1991, City staff feels it may be an appropriate time to begin preparation of topographic maps for the City. Based on estimates provided by Mark Hurd, Inc., it would cost the City a minimum of $5.00 per acre ($115,000) to map the entire City. There are a number of things the City will have to do prior to aerial photos being taken in April, that will benefit the City in establishing vertical and horizontal elevations for the mapping. City staff is anticipating that the major cost to prepare the water management study will be identifying ditches, wetlands, ponds, and other areas tributary to the various watersheds. Not only will the topographic maps be necessary for the water management plan, they will be extremely valuable in reviewing development proposals and subdivisions as the community continues to develop. City staff is recommending that the City Council direct the City Engineer and City Administrator to begin prepatory work for the water management study, and authorize preparation of the topographic maps for the community, within the budget for the required study. Atkinson made motion, Olson seconded, that the City Council authorizes the City Engineer and City Administrator to begin preparatory work for the water management study, and authorizes preparation of the topographic maps for the community, within the budget for the required study. All aye. Motion Carried. As per Council direction, the City staff has prepared the appropriate resolution for ordering the installation of the traffic and safety signs as recommended by MNDOT and the Washington Sheriff's Dept. City Council meeting of October 1, 1990 Page 5 Vail made motion, Jesinski seconded, to adopt RESOLUTION 1990-27, RESOLUTION AUTHORIZING THE INSTALLATION OF TRAFFIC REGULATORY AND SAFETY SIGNS. VOTING AYE: Olson, Jesinski, Vail, McAllister, Atkinson VOTING NAY: None Motion Carried. RESOLIJTION CERTIFYING DELINQUENT BILL S The deadline for certifying delinquest bills on the tax rolls is October 10, 1990. The proposed resolution reflects the delinquent bills recommended for certification. Olson made motion, Vail seconded, to adopt RESOLUTION 1990-28, RESOLUTION DECLARING DELINQUENT UTILITY BILLS FOR PLACEMENT ON THE 1991 TAX ROLLS. VOTING AYE: Jesinski, Olson, McAllister, Vail, Atkinson VOTING NAY: None Motion Carried. RESOLUTION CERTIFYING ASSESSMENTS The deadline for annual certification of assessments with Washington County is October 10, 1990. The proposed resolution reflects all assessments for certification in 1990, collectible in 1991. Jesinski made motion, Olson seconded, to adopt RESOLUTION 1990-29, RESOLUTION CERTIFYING SPECIAL ASSESSMENTS COLLECTIBLE IN 1991. VOTING AYE: Vail, McAllister, Olson, Jesinski, Atkinson VOTING NAY: None Motion Carried. COMPLAINT The City Council received a copy of a letter from a Hugo resident issuing a complaint regarding the parking of junk automobiles adjacent to a residential zoning district. The complaint in question was signed, however, the name was deleted pursuant to the Minnesota Data Practices Act. This matter is being brought to the City Council for direction as per Council policy. The City Council reviewed the complaint, and referred the matter to the City's Code Enforcement Officer for his review and findings. MISCELLANEOUS The City received a letter from Tony and Joe Niemczyk, who were also present at the meeting, requesting City Council approval to construct a 1...ity Council meeting of October 1, 19"%) pole barn prior to completion of the construction of the residence. Mr-'. Niemc yk: stated that the modular- home was to be delivered on or before October 15th (prior to the next PC meeting), and that the basement, septi system, and well have all been completed. Because a substantial amount of money has already been invested in the completion of the residence, and a majority of the Mork: has been completed, the following motion was made: Atkinson made motion, Jesinski seconded, that the City Council approves construction of the accessory building, prior to the completion of the principal building, because of substantial completion and financial investment in the principal structure. All ave. Motion Carried. REST GNAT I Ott FROM FIRE DEPT- . Vail made motion, Olson seconded, to accept the resignation of Fred Burg from the Hugo Fire Department, effective 10/01/90. All aye. Motion Carried. City Administrator, Ken Huber, reported on the following: Mr. Huber has talked to the City of White Bear Lake regarding the possibility of a joint purchase of a wood chipper. Apparently, there is grant money available for recycling expenditures. It was the consensus o the City Council that the City Administrator continue discussions with -thE City of WBL, but that no financial commitment be made at this time. Senator Laidig and Representative Swenson will be at City Hall on Thursday, October 4, 1990, between 8:OOPM and 9:OOPM. The Fire Department will be having their annual "Open House" on Saturday, October 11, 1990. Councilman McAllister asked that Mayor Atkinson send a letter to MNDOT Commissioner, Len Levine, regarding the established speed limits on Goodview Avenue and Oneka Lake Blvd. Atkinson made motion, Olson seconded, to adjourn at 8:30 PM. All aye. Motion Carried. MarCreager, City rf::