HomeMy WebLinkAbout1989.02.21 CC Minutes/I
The meeting was called to order by Mayor Atkinson at 7:00 PM.
PRESENT: McAllister, Jesinski, Olson, Vail, Atkinson
City Administrator, Ken Huber
City Clerk, Mary Ann Creager
Vail made motion, Jesinski seconded, to approve the City Council minutes
for February 6, 1989 as amended.
All aye. Motion Carried.
Vail made motion, Olson seconded, to approve the General Claims for
February 21, 1989 in the amount of $49,238.45.
All aye. Motion Carried.
Atkinson made motion, Olson seconded, to approve the Utility Claims for
February 21, 1989 in the amount of $15.00.
All aye. Motion Carried.
LE
Because Councilman McAllister had previously been involved in this
application prior to Council consideration, McAllister excused himself
from discussion or voting on this application. Mr. Richard Ophus and Mr.
Richard Mireault have made application to the City of Hugo for site plan
approval to add a 40' X 70' addition to an existing building. The
building in question is located at 15627 Forest Blvd. No., in the City of
Hugo. The site contains approximately 1.32 acres and is zoned retail
business. The easterly 40% of the lot in question is located in flood
zone A, and is proposed to be dedicated as a drainage easement. The
building addition in question is to be used for additional office space
and the storage of hand tools. On-site parking will be provided south of
the building in the location identified on the site plan. The applicants
have assured the city that there will be no exterior storage of equipment
or materials on site except during construction of the proposed addition'
The minimum floor level for the proposed addition, as designated by the
watershed district, is to be 939.9 ft. The city ordinance requires that
all additions or improvements to property in the industrial or RB
districts are subject to approval of both land use and site plan by the
Hugo City Council. The applicants have secured the required permit 88-213
from the Rice Creek Watershed District' After staff review, city staff can
see no objections to the land use or site plan.
Julie Myhre, Hedlund Engineering, representing Northside Construction, was
present to review the site plan, and stated that her clients had no
objections to the special conditions.
Olson made motion, Jesinski seconded, to approve the site plan for Richard
Ophus and Richard Mireault to add a 40' x 70' addition to an existing
building, located at 15627 Forest Boulevard, to be used for additional
office space and the storage of hand tools. Approval is subject to the
following special conditions:
City Council meeting of 2/21/89
Page 2
1. There shall be no exterior storage of equipment or materials except
during construction of the 40' X 70' addition to the existing
building.
2. No development shall be permitted in the drainage easement.
3. Minimum floor elevations for structures on site shall be established
at 939.9 ft'
4. All improvements shall be as per the approved site plan.
5. All buildings are to be used for office space and storage of hand
tools as specified in the application.
6. No manufacturing is to be allowed on site.
7. All signing shall be as per the city sign ordinance.
8. One properly signed handicapped parking stall shall be provided.
9. All refuse and trash shall be removed from the site on a regular basis
and in an acceptable manner.
10. A designated easement on the approved site plan shall be dedicated to
the appropriate governmental agency and properly recorded by the
developer.
11. The tractor trailers and unapproved storage on site shall be removed.
All aye. Motion Carried.
DELLWOOD HILLS SUBDIVISION - PRELIMINARY PLAT)
Ms. Irene Arcand and Robert Kiewel have made application to the City of
Hugo for the subdivision of a 160 acre tract of land zoned RR2 and
generally described as follows: The eastern 1/2 of the southeast 1/4 of
Section 33, T31N, R21W and the western 1/2 of the southwest 1/4 of Section
34, T31N, R21W, in the City of Hugo. It is the intent of the applicant
and owner to subdivide the property into 32 lots consisting of 5 gross
acres each. The property in question was rezoned by the city council to
RR2 in June of 1988. It is the intent of the developers to serve the lots
in question with on site wells, septic systems, LP gas, and electricity.
Access to the site will be from County Rd. 10 on the south and from 125th
St. on the north' The developer will also be responsible for any interior
bituminous surfaced roadway system, as well as curb and gutter in areas
required by the city engineer. Copies of the preliminary plat have been
reviewed by the Washington County Engineering Dept. Copies of the plat
were also submitted to Grant Township, and they replied stating that they
have no problems with the plat' The city engineer has reviewed the plat
in question and his comments are a part of the record. The developers
have assured the city that they will try to preserve as many of the
natural features of the site as possible. All lots within the development
have access to the interior roadway system with the exception of Lot 2,
Block 2 and Lot 2, Block 3. The applicants have secured the necessary
permits from RCWD. The percolation tests were also completed and reviewed
by the city inspector and Washington County. Based on the reports
provided, all proposed lots appear to meet or exceed city requirements.
The developers were made aware of how close this development is to the
Bald Eagle Sportsman's Club site to the west, and the developers agreed to
find some method of notifying potential landowners by use of restrictive
covenants or language in purchase agreements that will identify the
existence of the gun club and the noise related thereto. The intent of
the city is to avoid problems in the future involving complaints related
City Council meeting of 2/21/89
Page 3
to shooting noise at the Bald Eagle Sportsman's Club. Following the
public hearing held by the Hugo Planning Commission on September 23, 1988,
said commission unanimously recommended approval of the preliminary plat
subject to the special conditions. The developer has been working closely
with the city staff and city engineer to adequately address the concerns
raised by the planning commission and others who attended the planning
commission meeting. The city staff now feels more comfortable with this
subdivision development than when originally proposed, and can see no
major objections at this time.
Mr. Steve Sondrall, representing Keystone Builders, agreed with the
Planning Commission's special conditions, with the exception of providing
an access easement for the purpose of installation of a civil defense
siren, and notification of future lot purchasers of the proximity of the
Bald Eagle Sportsman Club to the subdivision.
Michael Massie, adjoining property owner, questioned the financial
participation of abutting property owners for the future improvement of
125th Street. He inquired whether the developers would identify what
vegetation would be destroyed and what would remain. Mr. Massie did not
feel that this development would be a good location for a siren, and would
prefer that the siren be located on city property adjacent to Sunset Lake.
McAllister made motion, Jesinski seconded, to approve the preliminary plat
for Irene Arcand and Robert Kiewel for the subdivision of a 160 acre tract
of land into 32 lots to be known as DELLWOOD RIDGE. The property is
generally described as the eastern 1/2 of the southeast 1/4 of Section 33,
T31N, R21W, and the western 1/2 of the southwest 1/4 of Section 34, T31N,
R21W. Approval is subject to the following special conditions:
1. All fees relating to the subdivision shall be paid by the applicant
including the cost of recording documents with Washington County.
2. All interior roadways shall be installed as per city ordinance and the
city engineer's recommendations.
3. The city shall waive the requirement for installation of curb and
gutter except where required by the city engineer.
4. The developer shall consider a 50' X 50' access easement to Lot 2,
Block 3, for the purpose of installation of a civil defense siren.
5. The developer shall deposit with the city a non-refundable check in
the amount of $12,000 to cover administrative, legal, engineering, and
other related costs incurred by the city to accommodate this
development.
6. The developer and subsequent land owners must notify potential
purchasers of lots within this development of their proximity to the
Bald Eagle Sportsman Club prior to the purchase of said lots. The
method of notification to potential purchasers shall be reviewed by
the city to assure compliance.
7. Restrictive covenants shall be provided prohibiting the resubdivision
of lots within this development.
8' All advertising on site shall be limited to that as shown on the
preliminary survey and as permitted by the sign ordinance for model
homes.
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City Council meeting of 2/21/89
Page 4
9. The restrictive covenants shall be provided prohibiting the sale of
any portion of Lots 7 and 8, Block 1, of the approved preliminary
plat'
10. Restrictive covenants shall prohibit the construction of any
structures or making any permanent improvements in the easements or
wetlands identified on the plat except as permitted herein'
11. On-site drainage easements and holding ponds shall be maintained by
the property owners.
12. On-site grading may proceed prior to plat recording at the developer's
own risk after the required letter of credit is filed with the city.
13. No direct driveway access shall be permitted to County Rd. 10.
14. Driveway access for Lot 8, Block 3 shall be located at the northwest
corner of the lot'
15. The developer shall make every effort to retain and protect as much
natural vegetation and wooded areas on site as possible.
16. Slopes and slope easements as recommended by the city engineer shall
be provided.
17. All lots abutting on 125th St. will be subject to possible assessments;-
for
ssessmentsfor the improvement of 125th St. in the future.
18. It is recommended that the restrictive covenants address the housing
of non-domestic animals within this subdivision development.
19. Street light installation shall be the responsibility of the developer-
and
eveloperand provided as per NSP requirements'
20. A copy of all roadway design documents shall be submitted to the city
engineer for review and a copy placed on file with the city clerk'
21. The developer shall enter into a development agreement with the City
of Hugo covering the items herein noted as well as others agreed upon
by the city and developer.
22. It is recommended that the restrictive covenants for this development
address the construction of pole barns and other accessory buildings'
23. The developer shall be responsible for the improvement and completion
of all ditch/drainage systems at the time of grading and road
construction unless an underground system is installed.
24. All development on site shall be as per the preliminary/final plat and
design plan approved by the city'
25. Street naming to be reviewed by city staff.
26. Compliance with the recommendations of the city engineer.
All aye' Motion Carried'
MINOR SUBDIVISION - (fF
Fred and Mary Macalus have made application to the City of Hugo for the
subdivision of a 62.7 acre tract of land into two 10 acre tracts and one
42.7 acre tract' The property in question is zoned agriculture and
conservancy. It is the intent of Mr. Macalus to convey Tract C of the
survey to his son. All of the tracts in question have frontage on a
public roadway and meet lot width requirements' Mr. Macalus is requesting
a variance from the formal platting procedure and the ten acre requirement
to allow for a lot slightly under ten acres in size. At the October 26,
1988 regular meeting of the Planning Commission, a public hearing was held
,3
City Council meeting of 2/21/89
Page
and the commission recommended approval of the minor subdivision and
waiver of platting requirements subject to special conditions. Rice Creek:
Watershed District has notified the city that the permit for this
subdivision has been issued, and should be received by the city prior to
the city council meeting.
'Jail made motion, McAllister seconded, to approve the final certificate of
survey #2-21-89 for Fred and Mare Macalus, waiver of the formal platting
proceudre, for the following described property: The northeast 1/4 of the
northwest 1/4 of Section 5, T31N, R21W. Approval is subject to the
following conditions:
1. Condition of approval shall be tied directly to compliance with the
watershed district permits and recording of the required easements.
2. All fees related to the subdivision shall be paid by the applicant
including the cost of recording documents with Washington County.
3. The developer shall pay fee in lieu of parkland dedication at the time
of final survey approval.
4. Approved driveways or drainageways- must include the installation of a
minimum 15" corrugated metal culverts acceptable to the city if
required by the building inspector.
5. Percolation tests must be provided on each of the buildable lots prior
to issuance of a building permit.
b. All lots shall be properly staked within the subdivision and lot lines
must be identified to determine proper building setbacks if required
by the building inspector.
7. Dedicate the east "._' of Tracts B and C for future extension of
Fo:hill Avenue.
All aye. Motion Carried.
RENEWAL._ OF WORKMAN'S COMPENSATION 1 NSURANCE
Currently, the city utilizes the League of Minnesota Cities Self -Insured
Workers Compensation program, to cover- city employees. The annual renewal.
date for this insurance is March 1, 1989. City staff recommends council.
authorization to continue our worker's compensation insurance with the LMC
as per our agreement #02-000390-3.
McAllister- made motion, Atkinson seconded, that the City of Hugo renew
it's worker's compensation insurance with the LMC as per our agreement
All aye. Motion Carried.
EAf•il._Y L}Jt RIA l: NG SYSTEM POL_ 1 CY
After review of the city's earl; warning system with Fire Chief, Ron
Tstvanovich, city staff feels that it would be appropriate at this time to
establish some kind of policy to improve our system. The city is
currently served by a single risen located at city hall. This siren gi.ve:-s
us minimal coverage for the Hugo downtown area, and does not serve many
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City Council meeting of 2/21/89
Page 6
areas of the community that are experiencing rapid growth. We feel the
city should start planning now to develop a more comprehensive approach to
providing civil defense warnings within the community' It may take the
city as long as five years to accomplish phase one of the program,
however, we feel that a policy should be approved by the council and we
should begin planning to meet ongoing needs of the community with regard
to a proper warning system. Please keep in mind that like any policy,
this is subject to modification. City staff recommends council approval
of the policy statement and early warning system map.
Atkinson made motion, Olson seconded, that the City of Hugo adopt the
policy statement and early warning system map as follows:
1. The early warning system should be expanded as the community grows.
2. Sirens should be located on city property or easements at locations
that can best serve developed areas and future growth.
3. A special fund shall be established to improve the city's early
warning system.
4. The city shall provide the most efficient and economical system
available.
5. The siren vicinity map should be used as a guide in locating early
warning systems mechanical equipment.
6. Funding for the system shall be from the following sources:
A. General Fund
B. Special Tax levies
C. Federal and state grants
D. Developer fees
E. Other sources as designated by the City Council
7. The city should budget funds annually for improvement and maintenance
of the system'
All ave. Motion Carried.
MISCELLANEOUS
Atkinson made motion, Vail seconded, to accept the resignation of Gerald
Sullivan from the Hugo Planning Commission effective immediately'
All aye. Motion Carried.
Mayor Atkinson referenced a letter of complaint from property owners
adjoining the Tara Arhip property. The city administrator is to forward a
copy of the letter to the city's prosecuting attorney to deal with along
with other charges against Ms. Arhip.
The city received an ICR report from the Washington County Sheriff's
Office regarding a possible after hours violation at Ricci's Saloon' The
report is to be made a part of Ricci's Saloon liquor file, and a copy of
the report is to be sent to Robert Ricci.
Washington County Public Works submitted a sign placement recommendation
for Ethan Avenue/120th Street (north of Bald Eagle Lake) totaling
approximately $2,000.00. Mayor Atkinson suggested that the recommendation
be considered at 1990 budget time.
City Council meeting of 2/21/89
Page 7
It was Council consensus that Mayor Atkinson send a letter to the Hugo
Post Office regarding possible solutions to the parking and access
problems at their site.
The city received a progress report on the C.I.P. Phase 1 from city
engineer, Howard Kuusisto, as follows:
1. Plans completed for review by March 6, 1989'
2. Plan revisions and specifications completed by March 20, 1989.
3. Bid opening prior to Council meeting of April 17, 1989.
4. Construction commence some time between the end of May and the
beginning of June.
WARREN ARCAND - 130TH STREET
Warren Arcand addressed the Council, and after a lengthy discussion,
requested that the City Council amend the C.I.P. as it relates to the
130th Street improvement. He requested that the Council acquire
right-of-way and relocate a portion of the road through a swamp to
straigthen the road along the section line. He cited increased traffic in
front of his mother's house and the high assessments he will have to pay
for the improvement as proposed. The City Council questioned the need to
straighten the road, and it was the consensus that there seems to be no
benefit in straightening the road when considering the costs of Mr.
Arcand's request. Mr' Arcand stated he was not willing to pay the cost of
relocating the road as suggested by the city. After a lengthy discussion,
the Council unanimously agreed that the C.I.P., Phase 1, should continue
as proposed as it relates to 130th Street in light of the discussions with
Mr. Arcand. Councilman McAllister was also concerned about acting on this
request since no formal petition or application was submitted by Mr.
Arcand. Mr. Arcand thanked the Council for their consideration, and
stated that he would have to consider whether he wanted to pursue this
matter in some other way.
Olson made motion, Vail seconded, to adjourn at 9:27 PM.
All aye. Motion Carried'
Ma Creager, Cit.Clerk
Cit Hugo L~�