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HomeMy WebLinkAbout1989.10.16 CC Minutes/3/ MINUTES FOR THE REGULAR CITY COUNCIL MEETING OF OCTOBER 16, 1989 The meeting was called to order by Mayor Atkinson at 7:00 PM. PRESENT: McAllister, Jesinski, Olson, Vail, Att%inson City Administrator, Ken Huber City Clerk:, Mary Ann Creager Jesk:inski made motion, Vail seconded, to approve the minutes for the regular City Council meeting of October 2, 1989 as submitted. All aye. Motion Carried. Vail made motion, Olson seconded, to approve the claims for October 16, 1989 in the amount of $198,841.90. All aye. Motion Carried. SET BUDGET HEARING DATES The City Finance Director, Ran Otk:in, has reviewed the new requirements of the Commissioner of Revenue regarding compliance with Truth in Taxation, and is recommending the following dates for Council action: 1. The preliminary tax levy be acted on by the City Council at their November b, 1989 regular meeting. 2. The formal budget hearing for review and adoption of the City's general fund budget be set for December 4, 1989 along with approval of the final tax levy. AtE::inson made motion, Olson seconded, that the City Council set December 4, 1989 as the public hearing to adopt the City's general fund budget and approve the final tax levy. All aye. Motion Carried. SPECIAL USE PERMIT - ACCESSORY BLDG (D. SANTANNI) Mr. Dan Santanni of 1019 W. Sherren Street, Roseville, MN., has made application to the City of Hugo for the construction of a 40' x 54' pole barn in an agricultural zone prior to construction of a principal residence. This matter was reviewed by the Hugo City Council at their October 2, 1989 regular meeting. Action on this request was tabled by the City Council pending submittal of the required documents as required by the Hugo Planning Commission or consolidation of the property in question into one 80 acre tract. Information provided by the county auditor's office indicates that Mr. Santanni is now fee owner of the 8i_) acre tract in question, and has made application requesting the combining of property into a single tax parcel. Mr. Santanni submitted a petition signed by residents adjacent to his property indicating that they had no objection to the construction of the pole barn in question. The City staff indicated some concern regarding the use of the building for other than agricultural purposes. Because there was previously a principal residence on the property, and there are existing accessory buildings on the property already, Olson 13Z City Council meeting of October 16, 1989 Page 2 made motion, Jesinski seconded, to approve the Special Use Permit application of Mr. Dan Santanni for the construction of a 40' „ 54' pole barn in an agricultural zone prior to construction of a principal residence. The property is described as the E 1/2 of the NE 1/4 of Section -3, T31N, R21W. Approval of the SUP is subject to the following special conditions: 1. A building permit shall be secured from the City. 2. The site shall be properly staked, and the building be located where it is shown on the site plan. 3. The building shall be used for storage of crop/grain and farm equipment only. 4. The building shall not be used for commercial or recreational activities of any kind or in conjunction with the ZAP Games previously permitted on the north 40 acres of the site in question. 5. If the owner initiates any action to subdivide all or a portion of the 80 acre site described, he shall be required to post a $3,000 letter of credit with the City assuring that a residential structure will be constructed on the site where the proposed building will exist. Said construction will take place within three years of the submitted letter of credit. 6. No exterior storage of equipment or materials shall be permitted on site. 7. Representatives of the City be allowed access to the site at reasonable times to assure compliance with this permit. S. The site shall be consolidated into a single 8!? acre tract. 9. Violations of this special use permit will result in the review of this special use permit and possible revocation of same. 10. The special use permit issued for Zap Games, Inc. be revoked and no further commercial recreational activity be conducted on this property. All aye. Motion Carried. PRELIMINARY FLAT APPROVAL - ST. SAUVER'S WESTVIEW ADDITION Mrs. Lorraine St. Sauver has made application to the City of Hugo for the subdivision of a 60 acre tract of land into 6 lots, approximately 10 acres each. The property in question is zoned agricultural, and is located at the northwest corner of Homestead Avenue and 132nd Street. Mrs. St. Sauver is also asE::ing for a variance that would allow for the platting of Lot 4 at 9.8 acres. Percolation tests were completed for all lots in question, and all were determined suitable for construction of individual sewage treatment systems by the Washington County Planning Dept. The City has received copies of the approved permits from the RCWD. Subdivision of this property into 10 acre lots is consistent with the City's zoning ordinance and comprehensive plan. No developer's agreement is required as no public improvements are proposed for the tract in question. This request was reviewed by the Hugo Planning Commission at a public hearing on August 23, 1989 at which time said Commission recommended preliminary plat approval. Vail made motion, Olson seconded, to approve the preliminary plat of St. Sauver's Westview Addition, for the SUbdivicion of a 60 acre tract of land /33 City Council meeting of October 16, 1989 Page into 6 lots, and a variance allowing for the platting of Lot 4 at 9.8 acres. The property is located at the northwest corner of Homestead Avenue and 132nd Street, and legally described as that part of the North 105 acres of the SW 1/4 of Section 27, T31N, R21W, lying east of the West 1257.75 feet thereof, and part of the South 150 feet of the S 1/2 of the NW 1/4 of Section 27, T31N, R21W, all in Washington County, Minnesota. Approval of this preliminary plat is subject to the following conditions: 1. The final plat must be submitted to the City Council within 90 days of preliminary plat acceptance or planning commission approval shall be null and void. 2. Subdivision approval shall be contingent upon compliance with plat requirements, as well as, the grading, stormwater drainage, and utility plans. 3. All conditions of plat approval must be met prior to the stamping of any deeds for recording by the city clerk unless otherwise permitted by council action. 4. The property lines on site must be identified by the applicants to assure proper setbacks when buildings are to be constructed if required by the building inspector. 5. Proposed driveways or drainage areas within the development must include installation of a minimum 15" diameter corrugated metal culvert in a manner acceptable to the city. 6. No building permits shall be issued until the plat has been approved and recorded with Washington County. 7. Securing the required permits from the watershed district, Department of Natural Resources, and Army Corps of Engineers is required prior to final plat approval. 8. All fees relating to this subdivision shall be paid by the applicant including the cost of recording documents with Washington County. 9. Percolation tests for each buildable site must be submitted to the city prior to final survey or plat approval. 10. Payment of fee in lieu of parkland dedication shall be paid to the city prior to final plat approval. 11. Installation of required stormwater control shall be installed at the developers expense. 12. No improvements, landscaping, or grading shall be permitted in the defined drainage areas without the express written authorization of the city and the approved watershed districts. 13. All property owners shall be responsible for maintenance of drainage areas within easements on their property. 14. Developer shall comply with all requirements and restrictions applicable to identified wetlands. 15. The developer shall be responsible for street signs, identifying mailbox; locations, providing as -built drawings, installation of trees, and culverts within the development as required. 16. No significant deviations from the approved preliminary plat shall. be permitted unless reviewed by the planning commis=sion prior to council approval. 17. Any exterior lighting or advertising activities on site must be approved by the city. All ave. Motion Carried. /3 y City Council meeting of October 16, 19139 Page 4 HUGO FIFE DEPARTMENT PENSION INCREASE REQUEST The Fireman's Relief Association has formally requested Council approval to increase their monthly benefits from $500.00 per year of service to $600.00 per year of service. This request has been reviewed by the City Finance Director with regard to the actuarial position of the Relief Association. Consistent with the finance director's evaluation, the City staff is recommending adoption of a resolution that will increase the Relief Association's benefit from $500.00 per year of service to $55O.00 per year of service, effective January 1, 1990. It is further recommended that the pension increase be adjusted from $550.00 per year of service to $600.00 per year of service effective January 1, 1991 contingent upon the submission of properly completed financial schedules. It should be noted that the City Council increased the retirement benefits for firefighters from $400.00 per year of service to $500.00 per year of service effective January 1, 1988. McAllister made motion, Vail seconded, to adopt RESOLUTION 1989-21, RESOLUTION AUTHORIZING AN INCREASE IN RETIREMENT BENEFITS FOR THE CITY OF HUGO FIREMEN'S RELIEF ASSOCIATION. VOTING AYE: McAllister, Jesinski, Olson, Vail, Atkinson Motion Carried. APPOINTMENT OF AUDITORS Annually, the City Council authorizes the City Administrator to enter into an engagement letter with its approved auditors for conducting of the annual audit of the City. The City finance director, Ron Otkin, has recommend the appointment of Pannell Kerr Forster to continue as the City's auditor subject to the new rates negotiated by City staff. The City staff will be working with Pannell Kerr Forster to determine what is needed for PF;F to implement general fixed assets testing. McAllister made motion, Jesinski seconded, authorizing the City Administrator to sign the engagement letter with Pannell Kerr Forster for 1989 City audit on behalf of the City. All aye. Motion Carried. LETTER OF CREDIT REDUCTION REQUEST On behalf of Cable TV North Central, Ms. Kathy Cohen has requested reduction of the required letter of credit from $25,000 to $5,000 as per our Franchise Agreement. The City staff is recommending approval of this reduction in the letter of credit subject to completion of the electrical work: for our Christmas tree lighting, and installations in City Hall and other quasi -public facilities, as per Cable TV North Central's commitment. Vail made motion, Jesinski seconded, authorizing the reduction in Cable TV North Central's required letter of credit from $25,000 to $5,000 upon completion of the electrical work for Christmas tree lighting, and installations in City Hall and other gUasi-public facilities. All ave. Motion Carried. 13's- City 3S City Council meeting of October 16, 1989 Page 5 RESOLUTION AUTHORIZING VARIANCE FROM CHAPTER 263 OF MUNICIPAL CODE City staff has met with representatives of Washington County and various soil testing companies to discuss alternate methods of meeting City code requirements as it relates to individual sewage treatment systems. After lengthy discussions regarding the ability to provide for alternate systems to comply with the intent of the City's ordinance, it was recommended that the best way to deal with this matter is to authorize the City Code Enforcement Officer to grant an administrative variance from Sections 501.02-7 and 502.02-2F of the ordinance. It is important to note that no variance would be granted allowing for exceptions to the ordinance unless suitable, technical information has been provided by qualified individuals demonstrating that the alternate method is equal to, or exceeds the requirements of the ordinance. Typically, this type of request would be handled by a formal application and Council review; however, in an effort to expedite these types of variances, the City staff is recommending that the Code Enforcement Officer be authorized to grant variances to these sections of the code. If the Code Enforcement Officer fails to grant a variance requested, the applicant still has the right to file a formal variance request with the City Council. Atkinson made motion, Olson seconded, to adopt RESOLUTION 1989-22, RESOLUTION AUTHORIZING ADMINISTRATIVE ISSUANCE OF VARIANCE FROM CERTAIN SECTIONS OF ORDINANCE 1989-256, CHAPTER 263 OF THE HUGO MUNICIPAL CODE. VOTING AYE: McAllister, JesinsF::i, Olson, Vail, Atkinson Motion Carried. Upon completion of an inspection of the City's street signs, the City staff is recommending the installation of certain stop signs in the City of Hugo. The city administrator reviewed the sign replacement program with the Council, and was authorized to proceed as recommended. Atkinson made motion, Olson seconded, to adopt RESOLUTION 1989-23, RESOLUTION AUTHORIZING INSTALLATION OF STOP SIGNS IN THE CITY OF HUGO. VOTING AYE: McAllister, Jesinsk-i, Olson, Vail, Atkinson Motion Carried. WILSON TOOL - ROAD USE REQUEST The City received a letter from Wilson Tool requesting use of the Farnham Avenue right-of-way for access to their newly constructed parking lot. Earlier this year, the City Council approved a site plan authorizing construction of the parking lot south of their facility with access to 130th Street identified as being on Wilson Tool property. Wilson Tool is now requesting that access be from the improved roadway in question. This request is inconsistent with current City policy regarding the construction of a road without a blacktop surface. Of particular concern to City staff would be the design of the temporary roadway, and the legal liability of the City with regard to maintenance of the roadway by Wilson Tool. /A City Council meeting of October 16, 1989 Page 6 Atkinson made motion, Jesinski seconded, that the City of Hugo authorizes Wilson Tool to partially improve Farnham Avenue from 1•?Oth Street to a point approximately 300' to the south. This approval is subject to review and the recommendations of city engineer and city attorney. Wilson Tool agrees to either petition for the blacktopping of this road within a three year period or signing an agreement with the City that they will not object to any assessments for the bitimunous surfacing of this roadway by the City. Wilson Tool will build the roadway, and the City will plow and maintain said roadway. All aye. Motion Carried. FIRE DEPARTMENT Atkinson made motion, McAllister, that the City of Hugo accept the resignations of Anthony Istvanovich and Anthony Koercher from the Hugo Fire Department, and Martin Schwartz be dropped from the Hugo Fire Department without prejudice. All aye. Motion Carried. MISCELLANEOUS Councilman Olson referred to a letter he had received about a recently approved SUP for a boathouse on Sunset Lake. The matter is to be referred to the City's Code Enforcement Officer for his review. City Administrator, Ken Huber, reported on the following: 1. Road improvements on 145th Street and Highway 61 by Washington County Public Works. . Overlay of Highway 61 by MNDOT in 1992. 3. Loss of $103,000 in Local Government Aid as a result of the recently approved property tax reform legislation. Olson made motion, Vail seconded, to adjourn at 8:35 PM. All aye. Motion Carried. ILIMary n Creager, Cit lerk: Cit o Hugo