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HomeMy WebLinkAbout1987.01.05 CC MinutesN MINUTES OF THE PROCEEDINGS OF THE HUGO CITY COUNCIL January 5, 1987 NEWLY ELECTED OFFICIALS, Mayor George Atkinson, Councilman Ward 1 Deane Vail and Councilman Ward 3 Robert Olson were sworn into office. The regular meeting was called to order by Mayor Atkinson at 7:02 PM.. PRESENT: Bob Olson, Peltier, Potts, Vail;: Atkinson City Administrator, Ken Huber City Attorney, Charles Johnson 3.0 APPROVAL OF MINUTES Motion made by Peltier, seconded, by Potts, to approve the minutes of December 15, 1986 as submitted. All aye. Motion Carried. Motion made by Peltier, seconded by Potts, to approve the minutes of December 19, 1986 as submitted. All aye. Motion Carried. 4.0 APPROVAL OF CLAIMS Motion made by Vail, seconded by Peltier, to approve the General Claims for January 5, 1987, in the amount of $18,291.72. All aye. Motion Carried. Motion made by Vail, seconded by Peltier, to approve the Utility Claims for January 5, 1987 in the amount of $3,756.54. All aye. Motion Carried. 5.0 PETITIONS, REQUESTS, COMMUNICATIONS & LICENSES 5.1 Renewal of Mobile Home Permit (James Leroux) �Tr.James Leroux, 4360 165th Street North, is requesting renewal of the mobile home permit for the first quarter, 1987. Mr. Leroux has had a mobile home on the property identified by the above address since 1978. There has been no limit put on the number of years in which this permit can be renewed based on what appears to be the original records of the City dated May 15, 1978. Mrs. Peltier stated that the permit was granted under Chapter 40, Article III, Subdivision "D" which is ti -Le hardship provision. Mrs. Peltier said the hardship still exists in that Mr. Leroux's mother- in-law lives in the mobile home. Motion made by Peltier, seconded by Vail, to approve the renewal of the mobile home permit for James Leroux, 4360 165th Street North, for a 90 day period. All aye. Motion Carried. 5.2 Mike Dietch - Request for Street Light On behalf of Glamos Wire Products, Mr. Mike Dietch has formally requested installation of a street light at the intersection of 152nd Street and Francesca Avenue. Currently 4Z January 5, 1987 there are two street lights within one-half block of this intersection and a third street light is located approximately one block from said intersection. In reviewing this site there appeared to be several alternatives that the City Council may want to consider: (1) recommend installation of additional security lights on lamps Wire Products site, (2) relocate existing street light to the intersection in question at property owner's expense, (3) install new street light as requested, or (4) leave street lighting as it currently exists. After discussing this matter, the Council decided that they would like to inspect the area in question, and asked that Hugo's contract officer inspect the area and make any convents he feels necessary. Motion mad by Peltier, seconded by Potts, to table the request for a street light, as made by Mike Dietch, until the meeting of 1/20/87 toenablethe Council and Sheriff's Department to make an inspection of the intersection and make comments. All aye. Motion Carried. 6.0 REPORCS OF OFFICERS AND COrM'lITTEES 6.1 Ordin�ce Committee Mrs. P'elti r questioned the City Attorney as to the status of the proposed draft to the cit 's subdivision ordinance. Mr. Johnson stated that he is in the process of "red 1' ing" his suggested changes to the draft, and should have it completed shortly. It was suggested Mrs. Peltier contact the people who have expressed interest ii the Planning Commission, but not selected, to see if they would be interested in serving on the Ordinance Committee. 6.2 Plannlinq Commission - No discussion. 6.3 Buildlnq Inspector - No discussion. 6.4 Fire Chief - No discussion. 6.5 Clerk - No discussion. 6.6 City lstrator - No discussion. 7.0 ORDIN CES AND RESOLUTIONS - NO discussion. 8.0 UNFIN SHED BUSINESS - No discussion. NEW 9.1 Recommendation to Hospital Board Currently Or. Roy Brisson serves as the Hugo's elected representative to the District Memorial Hospital. Although Mr. Brisson was elected to a new four-year term, he has indicated he does not wish to serve after January of this year. Mr. Brisson is requesting that the City Council make a recommendation to the District Hospital Board for his replacement. Mr. Brisson's replacement would serve for one year, and then would have to run for election for the balance of the term. The Hospital Board is requesting that the recommendation be made as soon as possible. January 5, 1987 The City Council did not have a name to be submitted to the Hospital Board, but would make an attempt to find a candidate by the next meeting. Motion made by Atkinson, seconded by Peltier, to table the recommendation to the District Memorial Hospital until the Council meeting of 1/20/87. All aye. Motion Carried. 9.2 Set City Hall Hours As per Council direction, the City Administrator is recommending, that effective March 1, 1987 the hours that City Hall will be open be increased as follows: 1. Monday through Thursday - 8:30 AM to 3:00 PM. 2. Fridays - 8:30 AM to 1:30 PM. Councilman Potts stated that it was his feelings that these hours are not set in concrete for the staff, and if more hours are needed to complete the necessary work, that this option be available. Motion made by Peltier, seconded by Potts, that effective March 1, 1987, City Hall will be open as follows: 1. Monday through Thursday - 8:30 AM to 3:00 PM. 2. Fridays - 8:30 AM to 1:30 PM. All aye. Motion Carried. 9.3 Recycling Agreement - Washington County .3 In an effort to receive financial support from Washington County for the recycling center currently being operated in Hugo by the Boy Scouts, the City must enter into an agreement with Washington County. The agreement essentially requires that the City give all grant money ($1189.00) to Boy Scout Troop 151. The City is required to hold the county harmless with regard to the recylcing center, and that the City maintain a general liability insurance policy insuring the City at a level not less than the liability limits by the State of Minnesota. The agreement also notes that no money will be given to the City until the Washington County Public Health Department has approved Boy Scount Troop 151's business plan and notify the City of its approval. Attorney Johnson reviewed the Recycling Grant Distribution Agreement. Johnson stated that he was concerned with the article referring to approval of the Scout's business plan and activities. He stated that the City does not get involved with their business plans. Johnson also questined the Indemnification clause, and felt it would be more appropriate that the county indemnify the City for any of their acts or omissions. Motion made by Atkinson, Vail seconded, that the City Administrator be directed to contact Washington County notifying that Item 3.C. of the proposed Recycling Grant Distriubution Agreement is not acceptable to the City. Mr. Huber is to work out some form of compromise, agreeable to Washington County and Attorney Johnson, and resubmit to the City Council. All aye. Motion Carried. 9.4 Youth Service Bureau Service Agreement The Forest Lake Youth Service Bureau has submitted a Purchase of Service Agreement to the City of Hugo for approval effective 1/1/87 to1?/31/87. It would appear that V January 5, 1987 the Purchase of Service Agreement is being provided in an effort to outline what services the City will received for the $2150.00 (not to exceed) to be paid to the Youth Service Bureau. In addition to outliningthe services to be provided, the agreement also provides for a method of payment for services, reporting and information requirements, designation of fiscal agent, and an indemnification and insurance clause holding the City harmless, and providing for the required limits of liability insurance as per Minnesota Statute. Attorney Johnson reviewed the proposed agreement and recommended the following changes be incorporated: 3.A. The City shall pay the Contractor an amount not to exceed the sum listed in Paragraph 1.A., for services provided. 6.A. The contractor does hereby agree that it will at all times hereafter during the existence of this Agreement hold harmless the City, its Council, employees, and agents, against any and all liability, etc. Motion made by Potts, seconded by Vail, that the Mayor and City Clerk be authorized to execute the Purchase of Service Agreement with the Forest Lake Youth Service Bureau after the above mentioned changes as made by the City Attorney are incorp- orated into the Agreement. VOTING AYE: Olson, Potts, Vail, Atkinson VOTING NAY: Peltier Motion Carried. 9.5 Dedication of Road Easement (Howard Schletty) Howard Schletty has requested that the City formally accept the dedication of a road easement in conjunction with the Certificate of Survey prepared April 15, 1986, and subsequently approved by the City Council. The property in question is generally identified as part of the NZ of the NWa of Section 28, T31N, R21W, Washington County, Minnesota. When the property in question was initially sub- divided into Parcels A, B, and C, as per the Certificate of Survey, an easement was shown supposedly identifying the location of the existing roadway. Recently it was discovered that the easement was placed in the incorrect location on the original instrument of dedication as well as the Certificate of Survey on file with Washington County. To correct this problem, Mr. Schletty is requesting that the new easement dedicated to the City be accepted to properly identify the roadway which has been maintained by the City since approximately the mid -1960's. The shaded area, as indicated in the photocopy of the survey on file,.indicates the location of the roadway and the proposed easement in question. The dashed -shaded area is the location of the current easement which was apparently an error and is the easement of record. Motion made by Potts, seconded by Olson, to accept the Easement for Public Highway as dated 12/29/86. VOTING AYE: Olson, Potts, Vail, Atkinson ABSTAINED: Peltier Motion Carried. GAMBLING LICENSE - Forest Lake Area Hockey Assn (Blacksmith Lounge) A representative from the Forest Lake Hockey Assn., was present requesting the City waive the 30 day time requirement needed by the State Gambling Board so that they could sell pull -tabs at the Blackmith Lounge within the "hockey season". Ken Huber stated that the State issues the Gambling License, but the community is provided the opportunity to make comment should they have a problem with the liquor business. January 5, 1987 Motion made by Atkinson, seconded by Potts, that the Mayor and/or City Clerk be authorized to send a letter to the Minnesota Gambling Board stating the Hugo City Council has no problem with the issuance of a Gambling License for the Forest Lake Area Hockey Association to sell pulltabs at the Blacksmith Lounge. Further, the City Council is willing to waive the 30 -day waiting period. All aye. Motion Carried. 10.0 OFFICIAL APPOINTMENTS 10.1 Designation of Depository of Citv Funds Currently the official depositories of city funds are the First State Bank of Hugo, First National Bank of St. Paul, and All Twin City Federal offices. Administrator Huber stated that the League of Minnesota Cities is in the process of creating an investment pool for member cities, but all the details are not completed as yet. Attorney Johnson stated that this option could be included as an official depository for city funds at the time the pool is officially created. Motion made by Vail, seconded by Peltier, designating the First State Bank of Hugo, the First National Bank of St. Paul, and all Twin City Federal offices as the Official Depositories.for city funds, for the year 1987 All aye. Motion Carried. 10.2 Designation of Official Newspaper Currently the official newspaper for the City of Hugo is the Forest Lake Times. Both the Times and the White Bear Press have requested that they be appointed. Motion made by Atkinson, seconded by Vail, to designate the Forest Lake Times as the Official Newspaper for the year 1987. VOTING AYE: Atkinson, Olson VOTING NAY: Peltier, Potts, Vail Motion Failed. Motion made by Peltier, seconded by Potts, to designate the White Bear Press as the Official Newspaper for the year 1987. VO'T'ING AYE: Peltier, Potts, Vail, Atkinson VO'T'ING NAY: Olson Motion Carried. 10.3 Election of Acting Mayor At the first regular meeting of the City Council following an election, the Council is required to appoint an acting Mayor to serve in absence of the elected Mayor. Motion made by Atkinson, seconded by Olson, to appoint Deane Vail as acting Mayor for the year 1987. VOTING AYE: Potts, Olson, Vail, Atkinson VO`T'ING NAY: Peltier Motion Carried. January 5, 1986 10.4 Appointment of Board of Zoning Adjustments & Appeals As per Minnesota Statutes and the Municipal Code, the City Council is required to appoint a Board of Zoning Adjustments and Appeals to be made up of one representative frcEn the City Council, one repersentative from the Planning Commisison, and one resident -at -large. The City Council did appoint members to said Board several years ago, however, no appointment were made tothe Board in 1986. The primary purpose of the Board is two -fold: (1) to review any potential error or interpret- ation by the Zoning Administrator with regard to enforcement of the city's Zoning Ordinance, and (2) to review possible amendments from the literal provisions of the ordinance in instances where their strict enforcement would cause undue hardship because of circumstances unique to the individual property under consideration. Motion made by Atkinson, seconded by Vail, to appoint Art Potts to the Board of Zoning Adjustments and Appeals at this time, and postpose the balance of appoint- ments (2) until the Council meeting of 1/20/87. VOTING AYE: Peltier, Olson, Vail, Atkinson ABSTAINED: Potts Motion Carried. 10.5 Appointments to Planning Comnission Effective December 31, 1986, there were three vacancies on the Hugo Planning Commission. As a result of these vacancies, there are two 4 -year terms and one 2 -year term open for appointment. George Atkinson, Teddy Peltier, and Harry Rudisill will meet with the candidates on 1/12 and 1/14 for a brief interview, and forward their recommendations to the City Council. 10.6 Appointment of City Engineer Motion made by Potts, seconded by Peltier, to appoint Howard Kuusisto as City Engineer for the year 1987. All aye. Motion Carried. 10.7 Appointment of City Attorney Motion made by Potts, seconded by Peltier, to appoint Charles Johnson as City Attorney for the year 1987. All aye. Motion Carried. 10.8 Appointment of City Prosecutor Motion made by Vail, seconded by Peltier, to appoint Sarah Currie Mardell as City Prosecutor for the year 1987. All aye. Motion Carried. 10.9 Appointment of Civil Defense Director Motion made by Peltier, seconded by Vail, to appoint James A. Wisner as Civil_ Defense Director for the year 1987. VOTING AYE: Peltier, Vail VOTING NAY: Potts, Olson, Atkinson Motion Failed. January 5, 1987 Motion made by Atkinson, seconded by Potts, to appoint Ron Istvanovich as Civil Defense Director for the year 1987. VOTING AYE: Potts, Olson, Atkinson VOTING NAY: Peltier, Vail Motion Carried. 10.10 Appointment of Fire Department Officers Motion made by Potts, seconded by Peltier, to appoint Ron Istvanovich as Fire Chief, James A. Wisner as 1st Assistant Chief, and James Comption as 2nd Assistant Chief. All aye. Motion Carried. 10.11 Appointment of Zoning Administrator 7 Currently the Zoning Administrator for the City of Hugo responsible for interpret- ation and administration of the city Zoning Ordinance is City Clerk, Mary Ann Creager. It was the recommendation of the City Administrator that since he and Carole LaBelle will be dealing with the public more frequently, that they be appointed to this position. Motion made by Atkinson, Pott seconded, chat City Administrator, Ken Huber, be appointed Zoning Administrator, and Carole LaBelle, Assistant Zoning Administrator, for the year 1987. All aye. Motion Carried. 10.12 Appointment of Planning Commission Chairman and Secretary The City Ordinance requires that the City Council appoint the chairman and secretary to the Planning Commission at the first regular Council meeting in January. Motion made by Atkinson, seconded by Potts, to appoint Harry Rudisill as Planning Commission Chairman and Carole LaBelle as secretary. All aye. Motion Carried. 11.0 MISCELLANEOUS 11.1 Set Date for Next Council Meetin In that the second regular meeting of the City Council falls on a legal holiday (1/19), it is necessary to set the next regular meeting in Janary. In the past, the Council has designated the day following the holiday as the next regular meeting date. Motion made by Peltier, seconded by Vail, to schedule the next regular Council meeting on January 20, 1987, because of the legal holiday on 1/19/87. All aye. Motion Carried. Mayor Atkinson expressed a desire to write to the Interstate Commerce Commission re- questing they expedite their plans to abandon the railroad right-of-way through Hugo. He felt abandonment would encourage or make available an opportunity for downtown development. The Council concurred, and the Mayor will formulate a letter to the ICC and submit a copy to the Council for their review. Y January 5, 1987 Mayor Atkinson suggested that the City award a plaque or a Certificate of Commenda- tion be given to the outgoing Council. The City Administrator was instructed to find out what is available. The Council was encouraged to attend any up -coming seminars available to them for newly -elected officials, at City expense. 12.0 ADJOURIZ ENT Motion made by Potts, seconded by Peltier, to adjourn at 9:15 PM. All aye. Motion Carried. Mary Creager, City erk