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HomeMy WebLinkAbout1987.10.19 CC Minutes� ���� - �^�"� MINUTES OF THE PROCEEDINGS - REGULAR CITY COUNCIL MEETING OF 10/19/87 The regular meeting was called to order by Acting Mayor, Deane Vail, at 7:02 PM. PRESENT: Peltier, Potts, Olson, Vail City Administrator, Ken Huber City Clerk, Mary Ann Creager ABSENT: George Atkinson Potts made motion, Peltier seconded, to approve the General Claims for October 19, 1987, in the amount of $48,929.97. All aye. Motion Carried. Peltier made motion, Potts seconded, to approve the Utility Claims for October 19, 1987, in the amount of $484'10. All aye. Motion Carried' 7.1 APPOINTMENT TO THE PLANNING COMMISSION At an earlier meeting of the City Council, Mayor Atkinson requested that the Council consider possible nominations to replace Harry Rudisill on the Planning Commission. The Council did not have any names to be considered so this matter will be addressed at a future meeting' 8.1. RESOLUTION APPROVING BOND FOR ADMINISTRATIVE STAFF Minnesota statute requires that the city clerk/treasurer and assessor be bonded. It is also advisable that other personnel handling money for the city be covered by a bond. We requested that the city's insurance agent proceed and secure the necessary bonds for the city clerk/treasurer and city assessor, and that the bond amount be set at no less than $20,000. We are also recommending that other city personnel signing checks or handling money be covered under a blanket bond for all city employees in an amount no less than $10,000. Olson made motion, Potts seconded, to adopt RESOLUTION 1987-51, A RESOLUTION APPROVING BONDS FOR ADMINISTRATIVE STAFF. All aye. Motion Carried. 8.2 RESOLUTION ESTABLISHING MECHANICAL PERMIT FEES Over a period of the last six weeks, the city inspectors and clerical staff have been reviewing our very confusing mechanical permit application forms and permit fees. The permit application has been revised simplifying the form making it easier for both the clerical staff and the applicant's to interpret' We are recommending that the mechanical permit fees be amended to be comparable with the surrounding communities. Potts made motion, Olson seconded, to adopt RESOLUTION 1987-52, A RESOLU- TION ESTABLISHING MECHANICAL PERMIT FEES. All aye. Motion Carried. 126 Q.J__BQQkUTION SETTING BUILDING PERMIT FEES As per Council direction, the staff has reviewed the building permit fee schedules of surrounding communities to see how they compare with the fees charged in the City of Hugo. It has been several years since the city has adjusted its permit fee schedule. Currently, the city uses the 1982 UBC schedule as modified. We are recommending that the city adopt the 1985 UBC schedule effective January 1, 1988. Olson made motion, Potts seconded, to adopt RESOLUTION 1987-53, A RESOLU- TION SETTING BUILDING PERMIT FEES' All aye. Motion Carried. 8.4 AUTHORIZE COMPUTER UTILITY BILLING Deputy City Clerk, Carole LaBelle, has now indicated she is familiar enough with the computer and the city's utility billing system to pursue computerizing said system' Our utility billing is fairly simple as it does not involve electric distribution, and we should be able to implement the system fairly economically. There are approximately 42 small cities in the State of Minnesota who utilize the ISAAC utility billing program designed for communities like the City of Hugo. There is no charge for the software, and the charge for training/technical assistance and setting up our utility billing would be approximately $1,000. We are requesting Council authorization to proceed with the mechanization of our utility billing and enter into an agreement with ISAAC and their vendor to use their utility billing program and technical assistance' Vail made motion, Olson seconded, authorizing the City Administrator to proceed with computerization of the city's utility billing system, in the amount of approximately $1,000.00 All aye. Motion Carried. 8.5 APPOINTMENT OF MUNICIPAL AUDITORS We are in receipt of a letter from Pannell Kerr Forster who have again indicated an interest in providing audit services for the City of Hugo for the 1987 fiscal year. They have indicated the cost of the audit will be approximately $8,300. It is important that the city appoint an auditor at this time so that a preaudit can be performed in December with the final audit being conducted after the first of the year. Potts made motion, Peltier seconded, that the City of Hugo enter into an agreement with Pannell Kerr Forster to perform the City of Hugo's audit for the 1987 fiscal year. All aye' Motion Carried. 127 8.6 AUTHORIZE UPDATE OF UTILITY MAPS In the last several years, the city's utility system has been expanded, and we are in need of an updated utility map for staff reference. We are requesting Council authorization to utilize the Kuusisto Engineering firm to update our utility map some time this winter. Potts made motion, Olson seconded, that the City Administrator be authorized to have Kuusisto Engineering update the city's utility system map. All aye. Motion Carried. 8.7 AUTHORIZE ROAD IMPROVEMENTS During the last several weeks, we have been in communication with Washington County and the Burlington Northern Railroad regarding the abandonment of the railroad tracks from the City of Hugo to Forest Lake' The railroad crossings at 145th, 146th, and 147th Streets in Hugo present some hazzards as a result of the steep elevation from the tracks to Highway 61. We have been discussing the need to adjust these elevations to make the intersections with Highway 61 safer. We are requesting that the City Council authorize the city engineer and city administrator to work with Washington County and the Burlington Northern Railroad to correct and improve these roadways as a joint venture. Although no specific costs are available at this time, we would anticipate paying our share of these improvements from our road maintenance budget. Olson made motion, Peltier seconded, authorizing the City Administrator- and dministratorand City Engineer to work with Washington County and the Burlington Northern Railroad to correct and improve the railroad crossings at 145th Street, 146th Street, and 147th Street in the City of Hugo. All aye. Motion Carried. B.8 AUTHORIZE MOVING OF STREET LIGHT Currently, there are three street lights located on Fountain Avenue north of County Road 8A. Despite the number of street lights in this area, there are none located at the intersection of Fountain Avenue with 8A which is the appropriate location for a street light. We are also requiring the installation of a street light on Foxhill Avenue at the entrance to the Hugo Meadows subdivision. There is a street light on County Road 8A located approximately 100' to 150' east of Fountain Avenue. We are requesting Council authorization to pursue the possibility of moving the existing street light on County Road 8A east of Fountain Avenue to that unlighted intersection' Potts made motion, Peltier seconded, that the City Administrator be authorized to have the existing street light located approximately 100 to 150' east of Fountain Avenue relocated to the intersection of Fountain Avenue and County Road 8A. All aye. Motion Carried' We 8.9 AUTHORIZE ANIMAL CONTROL SERVICE CONTRACT As you are aware, the city has been without animal control services for more than two months. The city has been approached by Animal Control and Management Inc., to provide service to the City of Hugo' Mr. Howard Anderson, president of the above referenced company, has indicated a willingness to modify their service contract to meet the needs of the City of Hugo and provide service to the city at a fixed rate of $248 per month until July 1, 1988' We are requesting Council authorization to enter into the animal control service contract after modification by the city staff' We are also requesting that the Mayor and City Clerk be authorized to sign the modified contract on behalf of the City of Hugo' Said contract to be in effect on November 1, 1987. Potts made motion, Olson seconded, that the Mayor and City Clerk be authorized to sign the agreement between the City of Hugo and Animal Control and Management, Inc., after approved changes have been made to the submitted document. The City Council is to review the revised agreement prior to the Mayor and Clerks' signatures' All aye. Motion Carried. 8.10 RESOLUTION SETTING EMPLOYEE SALARIES Pursuant to 2.1A of the city's personnel policy, the salaries for city employees are to be reviewed and set by the City Council at the time of general government budget approval. The city administrator has reviewed the salary recommendations as proposed herein with the appropriate supervisors' With the exception of the probationary firefighter, the increases recommended range between 4% and 5%. These increases are within the budgeted appropriation for salary adjustments as approved in the general fund budget. We are also recommending an addition to the holiday schedule and a provision to deal with bereavement leave requests' The tuition reimbursement and bereavement leave arrangements are currently in practice, but have never been formally approved by the City Council. We would recommend the enclosed salary adjustments and personnel policy revisions be approved and incorporated into the city's personnel policy where applicable. Vail made motion, Olson seconded, to adopt RESOLUTION 1987-54, A RESOLUTION SETTING 1988 SALARIES AND BENEFITS FOR REGULAR AND PART-TIME EMPLOYEES. All aye' Motion Carried' Over a period of the last several months, the city has experienced numerous situations where property owners have proceeded with land -use changes or building construction without securing the properpermits. The city has had an ongoing, informal policy that when these cases arise, the property owners are to be charged double permit fees if and when said permits are issued. We feel that it would be prudent on the city's part to formally adopt a policy in an effort to curtail these ordinance and code violations in the future' ����� �^�"v Potts made motion, Olson seconded, to adopt RESOLUTION 1987-55, A RESOLUTION ESTABLISHING DOUBLE PERMIT FEE CHARGES. All aye. Motion Carried. Councilmember, Theodora Peltier, referenced the letter received from the State of Minnesota approving the city's appeal for a payable 1988 levy limit adjustment in the amount of $70,000, a cost mandated by Laws 1982, Chapter 509, requiring development of a watershed management plan. The state approved a reduced payable 1988 levy limit for this amount ($70,000). Vail made motion, Peltier seconded, to adopt RESOLUTION 1987-56, A RESOLUTION APPROVING AMENDED 1987 TAX LEVY COLLECTIBLE IN 1988. All aye' Motion Carried. 11.0 MISCELLANEOUS City attorney, Charles Johnson, is continuing his review of the drafted cable TV ordinance' Road superintendent, Charles Shalander, is to inspect the intersection of 130th Street and Goodview Avenue and Highway 61 and 145th Street, for large holes. 12.0 ADJOURNMENT Peltier made motion, Olson seconded, to adjourn at 8:26 PM. All aye. Motion Carried. Mary fn Creage k Citf Hugo ��