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HomeMy WebLinkAbout1987.12.07 CC Minutes147 MINUTES OF THE PROCEEDINGS FOR THE REGULAR CITY COUNCIL MEETING OF 1/7/87 The meeting was called to order by Mayor Atkinson at 7:x•7 PM. PRESENT: Peltier, Olson, Vail, Atkinson City Administrator, Ken Huber City Clerk, Mary Ann Creager ABSENT: Arthur Potts Motion made by Vail, Peltier seconded, to approve the minutes of November 16, 1987 as submitted. All aye. Motion Carried. Motion made by Peltier, Olson seconded, to approve the General Claims for December 7, 1987 in the amount of $12,461.06. All aye. Motion Carried. Motion made by Vail, Peltier seconded, to approve the Utility Claims for December 7, 1987 in the amount of $3,659.70. All aye. Motion Carried. 1988 LIQUOR AND RELATED LICENSES Motion made by Atkinson, Peltier seconded, to adopt RESOLUTION 1987-58, A RESOLUTION APPROVING LIQUOR AND RELATED LICENSES FOR THE 1988 CALENDAR YEAR. All aye. Motion Carried. 7.1 AUTO DISMANTLING LICENSE (ROGER DUPAUL As per Council direction, Mr. Roger Dupaul has been notified to comply with the licensing requirements previously discussed with the applicant. Mr. Dupaul has requested a renewal of his auto dismantling license and has failed to provide the documents and testing required by the city. Mr. Dupaul has stated that he has completed a site plan for his business although it had not been submitted to the city. He has also stated that he does not wish to dig a monitoring well at this time as there are currently cars located where he wants to dig the well. Mr. Dupaul stated that the well he had previously installed was run over by a vehicle and he is now looking for a safer location for the new well. He stated that he plans on installing the well sometime in the spring of 1988 and have water test results available by June 1, 1988. Mr. Dupaul stated that he is attempting to "crown" the roads on the site to allow for better drainage. Mayor Atkinson informed Mr. Dupaul that no further earth work is to be done until the proper permit is obtained from RCWD. Fire Chief, Ron Istvanovich, made an on-site inspection of the Dupaul site and reported the following: Wo 1. Flammable liquids stored in the office. 2. No fire extinguishers in the office or on the truck: Mr. Dupaul uses in the yard. 3. The trench dug around the lot is being used to bury tires, railroad ties, and other miscellaneous auto parts/junk. Mayor Atkinson expressed concern of possible pollution of neighboring wells as a result of the burying of the rubbish and the general nature of the business. Mr. Dupaul stated that he is now aware of problems that could result because of his lack of concern with the way he is operating his auto dismantling business. Mr. Dupaul acknowledged that he is indeed dumping in the trench and that he will take steps to have the debris removed. He also stated that he will take responsibility for all conditions of the permit in the event the business should change hands in the near future. Atkinson made motion, Peltier seconded, to renew the Auto Dismantling License for Roger Dupaul dba Modern Auto Farts until April 1, 1988 subject to 19 conditions on file in the office of the City Clerk. All aye. Motion Carried. 8.1 APPOINTMENT TO HUGO FIFE DEPARTMENT City Fire Chief, Ron Istvanovich, is recommending the appointment of Mr. Tony Istvanovich to the Hugo Volunteer Fire Department effective 1/1/88. Over a pperiod of the last several months, Assistant Chief Jim Compton has been monitoring the activities and performance of Tony Istvanovich, and this recommendation is a result of the favorable comments of Assistant Chief Compton. The appointment of Mr. Istvanovich would be based on completion of the required probationary period. Vail made motion, Peltier seconded, the appointment of Mr. Tony Istvanovich to the Hugo Fire Department effective 1/1/88, and subject to completion of the required probationary period. All aye. Motion Carried. 8.2 SPECIAL USE PERMIT (STEVE DOWNS) Mr. Steve Downs has made application to the City of Hugo for a Special Use Permit to construct a 24' x 28' garage/accessory building on Lots 5 and 6. Block 6, Hugo Addition (aka 14617 Finale Avenue North). The SUP will allow for a total of 952 square feet of accessory building on Lots 5 and 6 of Block 6. Mr. Downs has indicated that the building is for residential purposes to store two motor vehicles and other miscellaneous items. The property in question is zoned SFU, and is currently used for residential purposes. The property in question does not meet the 130' depth requirement, however, these lots were platted prior to the adoption of the city zoning ordinance. At the October 29, 1987 regular meeting of the Hugo Planning Commission, action was taken recommending approval of the SUP subject to special conditions. 149 Vail made motion, Peltier seconded, to grant a Special Use Permit to Steve Downs to construct a 24' x 28' garage/accessory building on Lots 5 and 6, Block 6, Hugo Addition (aka 14617 Finale Avenue North) for residential purposes to store two motor vehicles and other miscellaneous items, subject to the following conditions: 1. The garage to be designed and built similar in appearance to the house. 2. The garage to be used for residential purposes only. 3. Lots 5 and 6, Block 6, be dealt with now, and in the future, as one parcel of land. 4. The building to be constructed in compliance with the building codes and this permit within 180 days of SUP approval. All aye. Motion Carried. CITY HALL CLOSING Staff is recommending that City Hall be closed on Thursday, December 24, 1987 for the Christmas holiday. This day is traditionally one of the least productive for city hall activities. This day will not be recognized as a holiday and all employees will either use vacation, comp time, or time off without pay on this day. Atkinson made motion, Peltier seconded, authorizing city staff to close City Hall on December 24, 1987, and that all employees will either use vacation, comp time, or time off without pay on this day. All aye. Motion Carried. 8.4 RESOLUTION APPROVING JOEL DESCRIPTIONS It is generally regarded as a good employee relations practice to provide detailed job descriptions for each regular employee of the city. These job descriptions were drafted to reflect the duties and responsibilities of the employee holding that position. The job descriptions were prepared by the city administrator with input from other city employees. Peltier made motion, Olson seconded, to adopt RESOLUTION 1987-59, RESOLUTION APPROVING JOE{ DESCRIPTIONS. All aye. Motion Carried. 8.5 RESOLUTION SETTING STREET LIGHTING POLICY As per Council direction, the staff has completed a draft street lighting policy for Council review and consideration. This policy was based on standard practices of other communities as well as the requirements of NSP with regard to the maintenance and operation of street lights. This policy will serve as a guide to assist the Council in decision making when street lights are either needed or requested. This is a general policy that cannot address every possible circumstance, but should help with the typical street lighting requests that come before the City Council. -150 Vail made motion, Olson seconded, to adopt RESOLUTION 1987-60, RESOLUTION ESTABLISHING CITY OF HUGO STREET LIGHTING POLICY. All aye. Motion Carried. 8.6 RESOLUTION APPROVING UTILITY BUDGET As per Council direction, city staff has completed the proposed utility budget for the 1988 fiscal year. This budget reflects the second phase of the Council's decision to make the utilities budget self supporting and have the budget include all expenditures that are utilities related. The budget for the water department is proposed at $18,238.00 with the major expenditures coming in the area of salaries for administrative intern and 1/12 of the billing clerk's salary. This budget is funded primarily from the sale of water to consumers. The 1988 sewer department budget is recommended at $71,537.00. This budget also includes the cost of billing, administration, insurance, audit services, and a 16% increase by the Metro Waste Control Commission. Atkinson made motion, Peltier seconded, to adopt RESOLUTION 1987-61, RESOLUTION ADOPTING 1988 MUNICIPAL UTILITIES BUDGET. All aye. Motion Carried. 6.7 RESOLUTION ESTABLISHING SANITARY SEWER RATES To fund the sanitary sewer budget previously approved by the City Council, it will be necessary to implement a 22% rate increase for sanitary sewer usage. Of this 22% increase, 16% can be attributed to increased charges from the MWCC and 6% to cover administration, billing, and insurance costs for the utilities department. It was recommended that the base rate for sewer usage per quarter be established at $32.00 for those connected to the city's water system and $35.00 for those not connected to the water system. It was also recommended that the period used to establish the water charge, over the minimum charge, be based on a spring quarter usage as opposed to the winter quarter usage and become effective for the utility billing period ending December tial, 1987. Atkinson made motion, Peltier seconded, to adopt RESOLUTION 1987-62, RESOLUTION ESTABLISHING SANITARY SEWER RATES. All aye. Motion Carried. 8.8 RESOLUTION ESTABLISHING WATER SERVICE RATES To fund the previously approved water department budget, it will be necessary to increase the water rates for customers in the City of Hugo. It was recommended that the water service rates be set at $11.50 for the first 15,000 gallons of consumption plus 60 cents per thousand gallons for each thousand gallons or part thereof over 15,000 per quarter. Again, this rate increase is necessary to implement phase two of a plan to make the utilities department budget self supporting so that they cover all expenses related to the utility department operation. As was the case for the sewer rate increase, it is recommended that this adjustment become effective for the utility billing period ending December 31, 1987. 151 Atkinson made motion, Peltier seconded, to adopt RESOLUTION 1987-6.?, RESOLUTION ESTABLISHING WATER SERVICE RATES. All aye. Motion Carried. 8.9 APPROVAL OF SUBDIVISION (FRED SUESS Mr. Tom Caruth and Mr. Frederick: Suess have made application to the City of Hugo for subdivision of approximately 58.5 acres into two lots, one of 10 acres in size and one of 48.5 acres. The property in question is generally described as the E 1/2 of the SW 1/4 of the SW 1/4 of the SW 1/4 of Section 8, T31N, R21W, except that part described as follows: The west 721' of the north 1201.65' of the NE 1/4 of the SW 1/4 of Section 8, T31N, R21W. The applicant has requested waiver of the formal subdivision requirement to divide his property by certificate of survey. Both the Planning Commission and the City Council have approved the preliminary survey for this subdivision. The final survey is virtually identical to the preliminary survey previously approved. We recommend that approval of the subdivision be subject to the special conditions listed at the time of preliminary approval. Peltier made motion, Olson seconded, to approve certificate of survey #12-7-87 for Tom Caruth and Frederico: Suess, waiver of the formai platting procedure, for the following described parcel of land: E 1/2 of the SW 1/4 of the SW 1/4 of the SW 1/4 of Section 8, T31N, R21W, except that part described as follows: The west 721' of the north 1201.65' of the NE 1/4 of the SW 11/4 of Section 8, T31N, R21W. Approval is subject to the following conditions: 1. All property lines must be identified on site by the applicants to insure property setbacks when buildings are to be constructed if required by the building inspector. 2. All driveways and drainage areas must include installation of minimum 15" diameter corrugated metal culverts in a manner acceptable to the city. 3. On-site activities permitted as a result of this subdivision shall not cause the altering of any watercourse, ditch, or drainage system in this area. 4. All fees relating to the subdivision approval shall be paid by the applicant including the cost of recording documents and parkland dedication ($125.00). 5. There shall be no further subdivision of Parcel B without a formal plat. 6. All of these conditions must be met before the stamping of any deeds for recording by the City Clerk unless otherwise permitted by Council action. All aye. Motion Carried. 9.1 PLANNING COMMISSION APPLICANTS The city has received letters from three interested parties willing to serve on the Hugo Planning Commission. Those applying to date are Debra Barnes, Troy Sonnenfeld, and Bill Wolfe. The applicants are to be invited to the PC meeting of 12/16/87 after which there will be a brief interview conducted. (COUNCILMEMBER THEODORA PELTIER LEFT THE COUNCIL MEETING - 8:45 PM.) 152 9.2 REQUEST TO USE CITY HALL On behalf of the Independent Republicans, Ms. Karen Morehead has requester use of the Hugo City Hall for Tuesday, February 23, 1988 to conduct their precinct caucus. Atkinson made motion, Olson seconded, that the City Council authorizes use of the Hugo City Hall for Tuesday, February 23, 1988 for the Independent Republicans to conduct their precinct caucus. All aye. Motion Carried. In the future, similar requests will be handled administratively. 10.1 FISCAL POLICY DISCUSSION As per previous Council direction, the staff has completed a recommended fiscal policy for the City of Hugo. Copies of this policy were submitted to the City Council for their review. The City Council and City Administrator, Ken Huber, reviewed the purpose and content of the policy, and after Council recommended changes are made in the draft copy, will again be submitted to the Council. 11.0 MISCELLANEOUS Mayor Atkinson and City Attorney Charles Johnson met to discuss the matter of the current litigation between Hugo and the White Bear Rod and Gun Club. Atkinson made motion, Olson seconded, that the City Council authorize city staff to begin a search for an acoustical consultant and submit their recommendations to the City Council for consideration. All aye. Motion Carried. Atkinson made motion, Olson seconded, to adopt RESOLUTION 1987-64, RESOLUTION SUPPORTING A REVISED TRANSPORTATION FUNDING PACKAGE. All aye. Motion Carried. City Administrator Ken Huber discussed certain inequities when someone from the city is required to appear in court, on behalf of the city. There is no policy of compensation for these people other than the Mayor, Council, or city staff. Atkinson made motion, Olson seconded, directing the city administrator to draft a policy for the compensation of city personnel, who are required to appear in court on behalf of the city. All aye. Motion Carried. Vail made motion, Olson seconded, to adjourn at 9:21 PM. All aye. Motion Carried. L�-' Mary Creager, City Jerk