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HomeMy WebLinkAbout1986.02.18 CC MinutesMINUTES OF THE PROCEEDINGS OF THE HUGO CITY COUNCIL February 18, 1986 The regular Council meeting was called to order by Mayor McAllister at 7:00 PM. PRESENT: Hauer, Peltier, Attorney, Charles Johnson Engineer, Howard Kuusisto ABSENT: Schwab 3.0 APPROVAL OF MINUTES Potts, McAllister 1.7 MOTION: Peltier made motion, Hauer seconded, to approve the minutes of the additional regular meeting of February 3, 1986, after the following change has been made: Mayor McAllister stated that it would be unfair to ask....... All aye. Motion Carried. MOTION: Peltier made motion, Hauer seconded, to approve the minutes of the regular Council meeting of February 3, 1986, after the following change has been made: Page 12 (5.1) - McAllister asked that Mr. Truax...... All aye. Motion Carried. 4.0 APPROVAL OF CLAIMS MOTION: Peltier made motion, Potts seconded, to approve the General Claims for Feburary 18, 1986, as submitted. All aye. Motion Carried. MOTION: Potts made motion, Peltier seconded, to approve the Utility Claims for February 18, 1986, as submitted. All aye. Motion Carried. 5.0 PETITIONS, REQUESTS, COMMUNICATIONS & LICENSES 5.1 Fire Department Review Committee Ken Granger, representing the committee, was present to further discuss the Cadet Program for young people. He stated that he had no problems with the program, and could very possibly be a plus for the community: potential firefighters, teaches young people to use their heads, and good for the FD itself. The programs is for boys and girls, and they do not have to be members of a scouting organization. Granger felt the possible drawback would be insurange. Attorney Johnson stated that the insur- ance is carried by the Boy Scouts of America, and would be necessary to make sure the City is listed as a named insured. The insurance covers liability only, not medical. Hover, their is medical insurance offered at a low cost to the applicant. Attorney Johnson also recommended that there be a form of application, and a part of that, consent of parents to participate. The city could also consider a release to the extent of releasing the city of responsibility for injury or loss. The rules and 18 February 18, 1986 Cadet Program regulations will have to be set down by the FD. Another consideration could be requirement for a physcial examination as part of particiaption. Mayor McAllister suggested that when the Fire Chief is establishing the by-laws that he include the review committee, Charles Johnson, and the city's contract officer present for their input. MOTION: Potts made motion, Hauer seconded, to approve the concept of the Cadet Program with the following conditions: 1. The program shall not start until all insurance is in place. 2. A satisfactory physical examination must be obtained prior to ad- mittance into the program. 3. The Fire Department and Fire Review Committee work up guidelines and bring to the City Council for approval. All aye. Motion Carried. Ken Granger requested that he be relieved from his duties on the Fire Department Review Committee because of tineconf licts with his business. He recommended that the City keep a one-man committee, Leonard Charpentier, to assist the Fire Chief and act as liaison to the Council. MOTION: McAllister made motion Peltier seconded, that the City accept Ken Granger's recommendation that Mr. Leonard Charpentier be appointed as Chairman of the Fire Department Review Committee. Mr. Granger is granted a leave - of -absence until the committee goes out of business June 1, 1986, and that Mr. Granger continued to be paid. All aye. Motion Carried. It was the concensus of the Council that the Fire Chief be authorized to take a tanker to a mutual aid training lesson in Bayport. 5.2 LaMetti & Sons - Cancelled 5.4. Vern Peloquin - Subdivision (Cancelled) 5.5 Cal Garley - Subdivision Cal Garley, developer for the Howard Moe property, is proposing the subdivision of approximately 2.3 acres for the construction of 3 new single family residences, and one 4-plex. Mayor McAllister stated that because historically there are water problems in that particular area, the City will be requiring a 20' easement for drainage purposes - no easement, no subdivision. The Planning Commission held a public hearing and recommended approval of the preliminary plat. MO`ION: McAllister made motion, Potts seconded, that this application for subdi- vision be tabled and placed on the agenda when Howard Kuusisto indicates engineering has been completed. All aye. Motion Carried. February 18, 1986 5.6 David Schumann - Special Use Permit 19 Mr. Schumann was present and requested a delay until March 17 for Council action. The delay is requested to have legal counsel present with him, more time to remove vehicles from his property, and have a full Council present. MOTION: McAllister made motion, Peltier seconded, that Schumann's application for a Special Use Permit to operate an auto reduction yard be tabled until March 17, 1986, per David Schumann's request. 5.8 Verna Larson - Subdivision The Planning Commission recommended approval of the subdivision of 20 acres into 2 ten acre parcels, waivering the hardshell requirement. Mayor McAllister stated that a copy of,8eed is not adequate proof -of -ownership, explaining further what is considered acceptable - title opinion from an attorney or an abstract/title company. MOTION: Potts made motion, Hauer seconded, to approve the land division for Verna Larson to divide 20 acres to 2 ten acre parcels subject to Ms. Larson providing ac- ceptable proof -of -ownership, payment of land division fee ($25.00), and payment of parkland dedication ($100.00) . MOTION: McAllister made motion, Hauer seconded, to amend the previous motion that applicant provide the city with a signed Certificate of Survey. AMENDMENT All aye. Motion Carried. ORIGINAL MOTION All aye. Motion Carried. 5.9 Gambling Licenses - City of Hope This applications will be considered at the Council meeting of March 3,1986. 5.3 Dee Dee Carpenter Dr. Carpenter, principal of Hugo Elementary School, was present with Colleen Hocking to discuss a new program at the school starting Tuesday, February 25th, 6:30 to 9:00 PM. The program is a "community" oriented situation with the "end result" not yet determined. It has endless possibilities, and is limited only by the input from the community. The Council was invited to attend the meeting, along the business community, and leaders of both churches. 5.7 Lloyd Chalupsky - Special Use Permit Mr. Chalupsky is proposing the filling of Lot 3, Royalhaven Estates, with material from Lot 9. The Planning Commission recommended approval subject to certain conditions being met. Engineer Kuusisto reviewed Chalupsky's plans, and conditions were primarily based on his comments. Mr. Chalupsky agreed to comply with the recommendations of the Planning Commission, city attorney, and city engineer. 20 February 18, 1986 Chalupsky - continued MOTION: McAllister made motion, Hauer seconded, to approve the Special Use Permit for Lloyd Chalupsky to fill Lot 3, Block 1, Royalhaven Estates, with material from Lot 9, subject to the following conditions being met: 1. Deposit $300.00 to cover all legal and engineering fees incurred. 2. Applicant to dedicate a 10' drainage easement to the City of Hugo, along each property line, north and south, from the lake to the road (Lot 3). 3. Perc test and drainfield location should be determined before a Building Permit is issued. 4. A hold -harmless clause to the City of Hugo be signed to cover any damage resulting from the filling. 5. Building foundation to be on undisturbed land. 6. All slopes should be 3:1 or greater. 7. Applicant to maintain or establish outlet as proposed on plan. 8. Applicant to obtain a permit from the RCWD. 9. Work shall begin within one year. 10. The applicant shall execute an agreement giving the City of Hugo a satisfactory drainage easement as discussed with the City Engineer and City Attorney. 11. No Certificate of Occupancy shall be issued and no person shall occupy any residence on Lot 3 until final site plan approval is granted by the City Engineer. All aye. Motion Carried. 6.0 ORDINANCES AND RESOLUTIONS - No discussion. 7.0 UNFINISHED BUSINESS Dave Moris, Granada Builders, stated that they had constructed a house for Bob Ellman, 15729 Jeffrey Avenue, and were unable to complete the installation of the septic system (no drainfield). Mr. Moris stated that they need approval from the city that the home owner can occupy the house without a drainfield. The lending institution will not close on the loan without this approval. There is a 1200 gallon tank that will have to be Pumped until the system can be completed. MOTION: McAllister made motion, Potts seconded, that the City Clerk be authorized to issue a letter to Mr. Bob Ellman, 15729 Jeffrey, that he is authorized to occupy the premises without a septic system being completed. Mr. Ellman to provide the Clerk's office with a signed contract with a pumping contractor, and evidence to the city that the system will be pumped as necessary. The occupant shall vacate the premises upon any order from the city's Building Inspector that the pumping is not being done. All aye. Motion Carried. Let the record show that the owner was agreeable to have this authorization rescinded should the septic system not be completed by May 15, 1986. KUBITSCHEK AND PETERSON Councilman Hauer worked with Engineer Kuusisto to Establislcertain conditions to be attached to Kubitschek and Peterson's application for a SUP to fill their lots on .Bald Eagle Lake. After discussion with both parties, Hauer stated that they were 21 February 18, 1936 both agreeable to the terms, but that Frank Kubitschek hoped to obtain a Building Permit even though the drainfield would not be constructed. MOTION: Hauer made motion, Peltier seconded, to approve the Special Use Permit for Frank Kubitschek to fill Lot 7, Block 1 (93545-2320). Authorization is subject to the following conditions being met: 1. The City of Hugo shall retain two easements consisting of 10' widths on both the North and South boundaries of the property extending from Ethan Avenue to Bald Eagle Lake. Fill material shall not be placed to obstruct either easement. 2. Fill for the drainfield shall be of select material that meets the approval of the City Engineer. Such fill should be left in place for approximately one year before installing the drainfield unless an alternate method of stabilizing the soil meets the approval of the City Engineer. 3. Percolation tests shall be conducted to determine the adequacy and location of any on-site disposal system. If tests prove unsatisfactory, corrections shall be made subject to approval by the City Engineer until a satisfactory on-site disposal system can reasonably be believed to be constructed. A mound -type system could be used as a last alternative. The Building Inspector may issue a Building Permit for the residence before the actual construction of the disposal system after the above mentioned plans and tests are approved by the City Engineer. Fill from the excavation from the residence should not disturb the fill required for the drainfield. 4. Foundations for the building should be on undisturbed soil or otherwise meet the approval of the Building Inspector. 5. Driveway culvert shall be no less than 15" in diameter. 6. Any other items required from any other body, such as RCWD or the DNR, shall be adhered to, including no fill past 913' high water mark as directed by RCWD. 7. The permit holders, assignees, transferees, or heirs shall forever agree to hold the City of Hugo harmless from any action or liability or dispute resulting from the building of any residence or disposal system on the described piece of property. All aye. Motion Carried. MOTION: Hauer made motion, Peltier seconded, to approve the Special Use Permit for Jeffrey Peterson to fill Lot 7, Block 1 ((3545-2335). Authorization is subject to the following conditions being met: 1. The City of Hugo already owns a 10' drainage easement on the northern boundary of this property from Ethan Avenue to Bald Eagle Lake. In addition, the City shall retain an additional easement consisting of the southern most 10' of the property extending from Ethan Avenue to Bald Eagle Lake. 2. In addition, another easement, 10' in width and 45' in length, shall be retained by the City in the northeast corner of the property that extends south from the north line abutting the west right-of-way line of Ethan Avenue. This would allow the existing diagonal culvert under Ethan Avenue to drain low areas to the east by allowing water to flow in a northerly direction into the already existing east -west drainage easement at the northern end of the property. This easement shall remain unobstructed and, if necessary, in the opinion of the City Engineer, a pipe system installed to deflect water northerly to connect with said east -west drainage. (continued) 22 February 18, 1986 3. Percolation tests shall be conducted to determine the adequacy and location of any on-site disposal system. If tests prove unsatisfactory, corrections shall be made subject to approval by the City Engieer until a satisfactory on-site disposal system can reasonably be believed to be constructed. A mound -type system could be used as a last alternative. The Building Inspector may issue a Building Permit for the residence before the actual construc- tion of the disposal system after the above mentioned plans and tests are approved by the City Engineer. Fill from the excavation from the residence should not disturb the fill required for the drainfield. 4. Foundations for the building should be on undisturbed soil or otherwise meet the approval of the Building Inspector. 5. Driveway culvert shall be no less than 15" in diameter. 6. Any other items required from any other body, such as RCWD or the DNR, shall be adhered to, including no fill past 913' high water mark as directed by RCWD. 7. The applicant shall deposit $300.00 to cover any legal or engi- neering fees incurred for this permit. 8. The permit holders, assignees, transferees, or heirs shall forever agree to hold the City of Hugo harmless from any action or liability or dispute resulting from the building of any residence or disposal system on the described piece of property. All aye. Motion Carried. CITY COORDINATOR/MANAGER The Clerk reported that Ken Lorch and LuAnn Prachar have agreed to serve on the next committee that will further investigate the possibility of creating a new city position. Councilman Art Potts will serve as chairman. Bill Hanson, former Planning Commission member, declined to serve. Members of the original committee, Charles Schwab, George Atkinson, and Howard Kuusisto are requested to recommend and alternate to Bill Hanson. It was the concensus of the Council present that LuAnn Prachar be compensated at her regular hourly rate for her time to serve on this committee. Mr. Potts stated that the first meeting will take place March 6, 1986, at 7:00 PM. Let the record show Councilman Art Potts left the meeting at 9:10 PM. 9.0 ATTORNEY AND ENGINEER Mr. Johnson submitted his monthly report. The Council further discussed the request of Fred Fulbright to hook up to the city's water supply. Engineer Kuusisto felt that the city should consider potential devel- opment to the open land to the east of Fulbright. There was also consideration about whether Greg Carlson, neighbor south of Fulbright, would also be interested. It was determined that the City Engineer would draft a "general" notice about the possibility of water extension and send -to all property owners who could be effected to determine if they would be interested in also hooking up to city water. Otherwise, Mr. Fulbright could individually hook up with ala_ costs being borne by him. There was also discussion as to whether Fulbright has paid for the service available to him, and whether the city should consider adopting a WAC charge. 23 February 18, 1986 10.0 CLERK The clerk has been receiving calls regarding deposits made for SUP's (Sunset Lake). Appli- cants questioned if engineering costs were completed, and when they could expect to be reimbursed. Engineer Kuusisto's office submitted a total billing cost for Lots 6, 7, and 8. He did not feel there would be additional charges incurred for the "original" applications. Should amended SUP's be applied for, another deposit would be required. It was the concensus of the Council that the applicants be reimbursed the balance of their deposits. MO'T'ION: McAllister made moiton, Peltier seconded, that the City of Hugo share in the expense of sending a safety patrolman to school, in the amount of $50.00. A11 aye. Motion Carried. MOTION: Peltier made motion, Hauer seconded, to adjourn at 10:15 PM. All aye. Motion Carried. �:YCreager, Cler City of Hugo