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HomeMy WebLinkAbout1986.10.06 CC MinutesMINUTES OF THE ADDITIONAL REGULAR MEETING OF THE HUGO CITY COUNCIL October 6, 1986 A./7• The additional regular meeting was called to order by Mayor McAllister at 9:00 ALT. PRESENT: Hauer, Peltier, Potts, Schwab, McAllister This additional regular meeting was called to consider the 1987 Budget, interview can- didates for the City Administrator position, and any other appropriate city business. MOTION: Potts made motion, Peltier seconded, to delete the City Administrator position from the 1987 Budget, in the amount of $36,810.00. VOTING FOR: Peltier, Potts VOTING AGAINST: Hauer, Scwhab, McAllister MOTION FAILED. Schwab made motion to fund the White Bear Community Counseling Service at the requested rate of $2625.00. Motion failed for lack of second. EMPLOYMENT AGREEMENT - CITY ADMINISTRATOR MOTION: Schwab made motion, Hauer seconded, to revise the EMPLOYMENT AGREEMENT, as submitted, as follows: Section 3 (A.) amend first date to read November 1, 1988, and amend severance pay to six (6) months. Schwab and Hauer withdrew their motion. MOTION: Schwab made motion, Hauer seconded, that the submitted EMPLOYMENT AGREEMENT be amended to read as follows: If Employee is terminated by the City without cause prior to November 1, 1988, and Employee is willing and able to perform the duties of City Administrator as herein provided, the City agrees to pay Employee Severance Pay, in a lump sum cash payment, equal to six (6) months' pay aggregate salary subject to all applicable withholdings; PROVIDED, however, that in the event Employee is terminated with cause, as provided in Chapter 20-30, Subd. A, or is terminated at any time during the Term of this EMPLOYMENT AGREEMENT because of conviction of any criminal act, then, in either such event, the City shall have no obligation to pay any Severance Pay. VOTING FOR: Hauer, Schwab, McAllister VOTING AGAINST: Peltier, Potts Motion Carried. MOTION: McAllister made motion, Schwab seconded, to adopt RESOLUTION 1986-17, A RESOLUTION CERTIFYING THE ANNUAL LEVY TO THE COUNTY AUDITOR. VOTING FOR: Hauer, Peltier, Schwab, McAllister VOTING AGAINST: Potts (voted NO because City Administrator included in budget) Motion Carried. MO'T'ION: Hauer made motion, Schwab seconded, to adopt RESOLUTION 1986-18, A RESOLUTION CERTIFYING THE SANITARY SEWER ASSESSMENT FOR PLACEMENT ON THE 1987 TAX ROLLS. All aye. Motion Carried. / / 1Z October 6, 1986 MOTION: Schwab made motion, Potts seconded, to adopt RESOLUTION 1986-19, A RESO- LUTION REDUCING BY $28,600.00 THE TAXES LEVIED FOR COLLECTION OF SANITARY SEWER IMPROVEMENT BONDS. All Aye. Motion Carried. MOTION: Potts made motion, McAllister seconded, to adopt RESOLUTION 1986-20, A RESOLUTION CERTIFYING SPECIAL ASSESSMENT FOR PROJECT 8102 IN THE BALD EAGLE INDUSTRIAL PARK. All aye. Motion Carried. MOTION: Peltier made motion, Schwab seconded, to adopt RESOLUTION 1986-21, A RESO- LUTION CERTIFYING DELINQUENT UTILITY BILLS FOR PLACEMENT ON THE 1987 TAX ROLLS. All aye. Motion Carried. CITY ADMINISTRATOR This segment of the meeting was reserved for interviewing the three finalists for the City Administrator position: Ken Huber, Monte Eastvold, and Mark Nagel. MOTION: McAllister made motion, Hauer seconded, authorizing the Mayor and City Clerk to execute a contract between Mr. Ken Huber and the City of Hugo with the following information being inserted in the EMPLOYMENT AGREEMENT: $33,400.00 salary, 4.25% retirement, 10 days vacation, 10 sick days (vacation and sick days per year during life of contract), six months severance pay, and $500.00 relocation expenses. Should Mr. Huber reject the contract, Mayor and City Clerk are authorized to offer and execute a contract with Mark Nagel. VOTING FOR: Hauer, Schwab, McAllister VOTING AGAINST: Peltier, Potts Motion Carried. MOTION: McAllister made motion, Hauer seconded, authorizing the Mayor and City Clerk to execute a contract between Mr. Mark Nagel and the City of Hugo withthe following information being inserted in the EMPLOYMENT AGREEMENT: $32,000 salary, 4.25% retirement, 10 days vacation, 10 sick days (vacation and sick days per year during life of contract), and six months severance pay. VOTING FOR: Hauer, Schwab, McAllister VO'T'ING AGAINST: Peltier, Potts Motion Carried. HARSTAD AND ASSOCIATES Mr. Wedell, representing Harstad & Associates, was present to discuss concerns he has regarding their proposed development in the City of Hugo.. Mr. Wedell stated that his firm has no problem with the City developing the specs for the city improvements, but inquired whether that could work with the City Engineer as to the developer they would utilize rather than the bid process. The City Engineer would remain the inspection authority. For the record, it was the consensus of the Council that at the appropriate time, the City Engineer will design the specs and contract documents for all public improvements in HUGO MEADOWS. Harstad and Associates will then seek bids from private contractors, subject to City Engineer approval. 11.3 October 6, 1986 HARSTAD - cont. The Council then discussed drainage as relates to the new development. The possibility of petitioning RCWD for a permit to clean the ditch ea5t'of Highway 61, to be paid for by the developer and adjoining property owners, was discussed. Warren Arcand and Theodora Peltier will discuss the project with their neighbors and attempt to meet with the developer. Mayor McAllister emphasized the fact that Hugo intends to try and keep the negative impact on downstream property owners to a minimum. The Council then discussed parkland dedication as to whether the City would want money or land. It was the consensus of the Council that the City consider on-site parkland or possibly contiguous property. The regular City Council meeting was called to order by Mayor McAllister at 6:50 PM. PRESENT: Hauer, Peltier, Potts, Schwab, McAllister City Attorney, Charles Johnson APPROVAL OF CLAIMS MOTION: Potts made motion, Peltier seconded, to approve the General Claims for October 6, 1986, as submitted. All aye. Motion Carried. MOTION: Peltier made motion, Schwab seconded, to approve the Utility Claims for October 6, 1986, as submitted. All aye. Motion Carried. 5.0 PETITIONS, REQUESTS, COMMUNICATIONS & LICENSES 5.4 Lake Air Estates - Letter of Credit MOTION: Peltier made motion, Schwab seconded, to release the Letter of Credit for Lake Air Estates (Birchwood Builders). All aye. Motion Carried. MO'T'ION: McAllister made motion, Peltier seconded, to schedule an additional, regular Council meeting for November 19, 1986, at 7:00 PM, to consider the invest- ment of the assessment revenue with Ehlers & Assoc., and the City auditor. Also, consideration of the Fire Department s request for an increase in retirement to $500.00 per years of service, and any other appropriate city business. All aye. Motion Carried. MOTION: McAllister made motion, Peltier seconded, to cancel the regular Council meeting of October 20, 1986, and reschedule for an additional, regular meeting of October 27, 1986, to consider all items that would have been considered at the regular meeting of 10/20/86. All aye. Motion Carried. 5.12 Richard Charest - Letter of Credit MO'T'ION: McAllister made motion, Peltier seconded, to release the Letter of Credit for Richard Charest and subject to payment of any legal/engineering fees incurred. All aye. Motion Carried. October 6, 1986 5.11 Eugene Shultz - Renew Mobile Home Permit MOTION: McAllister made motion, Peltier seconded, to renew the Mobile Home Permit for Eugene Shultz for 90 days. All aye. Motion Carried. SHORELAND MANAGEMENT MOTION: Peltier made motion, Hauer seconded, to adopt RESOLUTION 1986-22, A RESOLU- TION TO PUBLISH A SUMMARY OF THE SHORELAND MANAGEMENT ORDINANCE RATHER THAN THE ENTIRE DOCUMENT. All aye. Motion Carried. MOTION: Peltier made motion, Hauer seconded, to approve the minutes of September 15, 1986, after the following changes have been made: Page 105 (5.1) - Planning Commission will hold a public hearing 10/1/86.... Page 106 (5.2) -"along the entire southern boundary....." Page 110 - operation is in conformance (Frampton matter) All aye. Motion Carried. 5.1 Gerald Sullivan - Subdivision Mr. Sullivan is purchasing property along 170th Street, and initially proposed creating three parcels of land. Mr. Sullivan was present at the meeting and presented a revised plan that would combine lots 2 and 3, totaling 20.26 acres. The property is within the Conservancy district. MOTION: Peltier made motion, Schwab seconded, to approve the subdivision for Myrtle Gessner/Gerald Sullivan (1986-58) according to the submitted Certi- ficate of Survey. All aye. Motion Carried. 5.2 Chris Molitor - Subdivision Mr. Molitor is proposing the division of 10 acres from a 29.4 acre parcel. The land lies within the Agricultural district. MOTION: Peltier made motion, Hauer seconded, to approve the subdivision for Chris Molitor to divide 10 acres from a 29.4 acre parcel. Approval subject to submission of a signed certificate of survey and payment of parkland dedi- cation in the amount of $100.00 All aye. Motion Carried. 5.5 Debra Miller - Disc on use of property (15857 Forest Blvd.) Ms. Miller, realtor in the sale of the above described property aka Midwest Seeder, presented Mr. Gustafson who is interested in purchasing the property. The existing building would be remodeled for use in a garment manufacturing business. The land is presently zoned RB and would need to be rezoned to Industrial to accommodate the business. Mr. Gustafson was informed that the Planning Commission could hold a October 6, 1986 public hearing on October 22nd assuming he could get the information to City Hall in time to take care of the paperwork. 5.3 Xhu--Vang - Public Hearing (7:30 PM) This public hearing was held to consider the request of Khue Vang to place a mobile home on his property so his mother could move from St. Paul to live by her family. She speaks no English. John Thommes, adjoining property owner, wanted to know how long "temporary" was, and was informed the time period could be indefinite. Jeff Hughes inquired about whether the 90 day renewal was open for public hearing, and was informed that the City would consider any written complaints. The public hearing was closed at 7:39 PM. It was the consensus of the Council that to grant approval to this request would be "stretching" the intent of the hardship for a mobile home permit. MOTION: Potts made motion, Schwab seconded, to notify Khue Vang that the request for a temporary mobile home permit, under Chapter 40, hardship, has been denied. It is felt that the request does not constitute a hardship within the framework of the ordinance. VO'T'ING FOR: Potts, Schwab, McAllister VOTING AGAINST: Hauer, Peltier Motion Carried. 5.6 Hugo Auto Parts - Auto Dismantling License Mike and Dick Brandt were present and stated that they have submitted the results of their water analysis, but can find no one to interpret them. Let the record show that George Atkinson will followup on the water quality reports with the PCA. MOTION: Potts made motion, Peltier seconded, to approve the Auto Dismantling License for Hugo Auto Parts. All aye. Motion Carried. MOTION: McAllister made motion, Peltier seconded, that all Auto Dismantling Licenses be considered in September. All aye. Motion Carried. 5.9 Allan Hancock - SUP Karla Hancock was present to discuss plans for their newly purchased property. She and her husband initially were to construct their residence and accessory building simulta- neously. Their plans have now changed, and they would like to construct two accessory buildings (30 x 60 and 40 x 63) before construction of their residence. MOTION: McAllister made motion, Schwab seconded, to approve the Special Use Permit for Allan & Karla Hancock, to construct two accessory buildings prior to the principal residence subject to the following: 1. Applicant will provide the City of Hugo with a Letter of Credit or cash deposit, in the amount of $500.00, to guarantee that the two accessory buildings will be removed should the Hancocks not obtain a Building Permit before July 1 , 087. 2. The financial guarantee will not be released until the Building Permit is issued. 3. Applicant to submit a letter stating that if the Building Permit is not obtained before July 1, 1987, the two temporary buildings will be removed from the property. All aye. Motion Carried. //6 - October 6, 1986 5.8 Jim Gese - Variance Mr. Gese, owner of property on Kerry Court, needs a variance from the frontyard setback of 40'. The need for a variance was not apparent until after the Building Permit was issued and the hole dug. Gese submitted a letter from the adjoining property owners stating that they had no objection to a variance request. MOTION: Hauer made motion, Peltier seconded, to approve the variance request of Jim Gese to construct his residence with a front yard setback of -22' rather than the required 40'. Applicant to sign a hold -harmless agreement. VOTING FOR: Hauer, Peltier, Schwab, McAllister VOTING AGAINST: Potts Motion Carried. 5.7 Gary Vizenor - Subdivision Mr. Vizenor is proposing the division of 13.6 acres from a 232 acre parcel. The residence has already been constructed on the 13.6 acres with acess from 140th Street. MOTION: McAllister made motion, Schwab seconded, to approve the subdivision request of Gerald Mogren/Richard Schreier/Gary Vizenor to divide 13.6 acres from 232 acres subject to the following: 1. Payment of $100.00 parkland dedication. 2. Submission of letter stating that fee title will be conveyed to Gary and Marlene Mogren. 3. Letter from the Mogrens stating they are aware 140th might need to be closed with access from Keystone Avenue. 4. Provide signatures of estate trustee - Carl and Elsie Streich. All aye. Motion Carried. 5.10 Cary Weisner - Site Plan Approval (IndustrialZ Mr. Weisner is proposing the construction of another 40 x 80 building on his one acre parcel on 140th Street (west of Highway 61). The building would remain in his ownership and would be rented for a machine shop (permitted principal use). There is sanitary sewer available, with details to be worked out by the City Engineer. MOTION: Hauer made motion, Peltier seconded, to approve the Site Plan for Cary Weisner for the construction of a 40 x 80 building on his one acre lot located at 5451 140th Street North. New construction identical to existing building on property with construction according to Site Plan on file (1986-61). All aye. Motion Carried. CLERK MOTION: McAllister made motion, Schwab seconded, authorizing the City Clerk to sign a letter of intent for Pannell Kerr Forster to audit the city's 1986 books. All aye. Motion Carried. 117 October 6, 1986 The City received a written complaint regarding the Garry Boyer residence. The Mayor has made several on-site inspections of the property and could determine no zoning violations. This matter will be placed on the Council agenda for 10/27 to give the rest of the Council an opportunity to inspect the property. Mr. Shimota, who is facing severe water problems as a result of the rise of Lake Plaisted, would like to reopen an old driveway. The City is to write a letter to Mr. Shimota stating the City recognized the old driveway and no permit will be required. SALARY REVIEW MOTION: McAllister made motion, Peltier seconded, that the Water/Sewer Superintendent be paid $13.40 per hour, effective January 1, 1987. All aye. Motion Carried. MOTION: McAllister made motion, Potts seconded, to adopt RESOLUTION 1986-23, A RESOLUTION ESTABLISHING THE HOURLY SALARY FOR THE FIRE CHIEF AND ASSISTANTS AT $7.00 PER HOUR PLJS OTHER COMPENSATION AS IS AUTHORIZED BY THE CITY COUNCIL, EFFECTIVE JANUARY 1, 1987. All aye. Motion Carried. MOTION: McAllister made motion, Schwab seconded, that the Deputy Clerk be paid $8.25 per hour, effective January 1, 1987. VOTING FOR: Hauer, Peltier, Schwab, McAllister VOTING AGAINST: Potts Motion Carried. MOTION: Hauer made motion, Potts seconded, that the City Clerk be paid $12.40 per hour and the custodian $5.75 per hour effective 1/1/87. All aye. Motion Carried. 140TION: Peltier made motion, Potts seconded, to amend the previous motion regarding the salary for the Deputy Clerk to $8.35 per hour with same effective date. All aye. Motion Carried. MOTION: Hauer made motion, Peltier seconded, to adjourn at 9:45 PM. All aye. Motion Carried. Z yCreager, City Cle City f ugo I" REVENUE 1987 Current Ad Valorem $367,675.00 Homestead Credit 52,000.00 Business/Liquor Licenses 14,500.00 Permits (non -building) 650.00 Fines 13,000.00 Interest Earned 18,400.00 Northwestern Bell Rent 2,400.00 Revenue Sharing NOT APPROVED BY CONGRESS Local Government Aid 96,116.00 Miscellaneous 6,470.00 Charges for Services 4,000.00 Insurance Premium Tax - 2% Police 10,000.00 Special Park Fund 2,500.00 Gravel Tax 2,000.00 Insurance Premium Tax - 2% Fire 7,000.00 TOTAL 1987 REVENUE $596,711.00 1987 DISBURSEMENTS Police Department $141,346.00 Good Neighbor Days 600.00 Fire Department 42,726.00 2% State Fire Aid 7,000.00 General/Legal Notices 1,200.00 League dues/Subscriptions 2,300.00 Clerk/Administration 79,286.00 Roads/Streets 167,272.00 Bridge Replacement Program 18,000.00 Bald Eagle ($12,000.00) Elmcrest ( 6,000.00) Engineer 10,000.00 Street Lighting 16,212.00 Government Building 91850.00 Parks 2,200.00 Animal Control 2,000.00 Planning Commission 100.00 Legal - Civil 10,000.00 Legal - Criminal 15,000.00 Potts vs. Hugo 3,000.00 White Bear Rod & Gun Club 5,000.00 Brown's Creek WMO 1,000.00 NSP Easement 2,500.00 Custodian Salary 1,834.00 Assessor 8,015.00 Auditor 9,100.00 Mayor/City Council 2,520.00 White Bear Paramedic Contract 7,000.00 Insurance - All 26,000.00 Forest Lake Youth Service Bureau 2,150.00 White Bear Counseling Service 2,500.00 Fire Department Relief Assn. 11000.00 TOTAL 1987 DISBURSEMENTS $596,711.00