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HomeMy WebLinkAbout1976.05.03 CC Minutes Allay 3, 1976 MINUTES OF THE PROCEEDINGS OF THE HUGO CITY COUNCIL TIME: 7:10 P.M. PRESENT: Lease, Leroux, Schletty and Smith ABSENT: LaValle. 3.0 APPROVAL OF MINUTES MOTION: Lease made motion, seconded by Smith to approve the minutes of the April 19, 1976 meeting. VOTING FOR: Lease, Leroux, Schletty and Smith. MOTION CARRIED MOTION: Schletty made motion, seconded by Smith to delete the last six words of the motion made by Lease on page two, item five of the minutes of the March 15, 1976 meeting. VOTING FOR: Lease, Schletty and Smith VOTING AGAINST: Leroux MOTION CARRIED MOTION: Lease made motion, seconded by Smith, to approve the minutes of the April 5, 1976 meeting. VOTING FOR: Lease, Leroux, Schletty and Smith. MOTION CARRIED 4.0 APPROVAL OF CLAIMS MOTION: Leroux made motion, seconded by Smith to approve the General Claims of May 3, 1976. VOTING FOR: Lease, Leroux, Schletty and Smith. MOTION CARRIED MOTION: Leroux made motion, seconded by Schletty, to approve the Utility Claims of May 3, 1976. VOTING FOR: Lease, Leroux, Schletty and Smith. 5.0 PETITIONS. REQUESTS. COMMUNICATIONS AND LICENSES 5.1 Leroux - Letter of Resignation Lease read letter of resignation from Mr. James Leroux, who is resigning from the Planning Commission effective immediately because he hasn't sufficient time to devote to it. MOTION: Lease made motion, seconded by Schletty, to accept the resignation of Mr. James Leroux, from the Planning Comm- ission, effective immediately. VOTING FOR: Lease, Leroux, Schletty and Smith. MOTION CARRIED Clerk instructed to send letter to Mr. Leroux thanking him for his services. WHITE BEAR TOWNSHIP BIRTHDAY CELEBRATION Mayor Lease read invitation from White Bear Township, for their 118th birthday celebration; on Turesday, May 11 , 1976, from 7-10 pm at the Town Hall. 5.1 NOACK - JUNK YARD LICENSE RENEWAL MOTION: Motion made by Schletty, seconded by Leroux, to grant renewal of a Junk Yard License to Leonard M. Noack, 16615 Forest Boulevard North, for one year. VOTING FOR. Lease, Leroux, Schletty and Smith. MOTION CARRIED 5.2 LaMotte - Mobile Home Petition Lease said no action will be taken by the Council now on the peti- tion of William I,aMotte to move a second mobile home onto their pro- perty at the M.R. Trailer Camp. Turned the matter back to the Plann- ing Commission and asked City Attorney and Engineer to have report ready for next Planning Commission meeting. MAY 3, 1976 4 7 5.3 Jim Wisner - Lions Club Presented up-dated plans for proposed Lions Club building- changed from pole type building to Type J Garage building to be built on floating slab will have five overhead doors, four which will open upto area that can be used for Bingo during Good Neighbor days and the other door will open to area that will house old fire truck. MOTION: Lease made motion, seconded by Leroux, to grant a permit to the Hugo Lions Club to hold Good Neighbor Days from June 11 through 13, 1976 and permission to use the City playgrounds and park area. VOTING FOR: Lease, Leroux, Schletty and Smith. MOTION CARRIED MOTION: Lease made motion, seconded by Leroux, to issue Bingo, Soft Drink and Non-Intoxicating Malt Liquor Permits to the Lions Club for Good Neighbor Days subject to their filing an application. VOTING FOR: Lease, Leroux, Schletty and Smith MOTION CARRIED Wisner stated Lions Club is interested in getting a bike trail from Hugo to White Bear Lake. Has received letter from Governor in- structed them to get endorsement from local and county government and then apply to federal government for funds. Lease advised them to present their plans to the Hugo Planning Commmission, the Washington County Planning Department and Charles Swanson, Washington County Engineer. 5.4 White Bear Youth Resource Bureau Jon Penton made presentation concerning Youth Resource Bureau of White Bear Lake. Said they served about 470 people last year. City of White Bear funds about 70% of their budget. About 4% of their clientele comes from Hugo he said - has full backing of Washington County Judge Albertson and Hugo Police Chief Robert Barth. Requesting contribution from Hugo - work with both Ramsey and Washington County courts. Service area includes White Bear Lake, Hugo, White Bear Township, Vadnais Heights. Lease said they would like to give them support but at this time have no funds. Instructed clerk to bring matter up at Budget Meeting in fall. Told Penton to contact the city prior to that time. 5.5 J Morrisev - Insurance Cancelled 5.6 R. Schuh - Mining Permit - Eng. report Engineer: regarding road profile - samples of soil have been taken. Recommends removing clay and replacing with Class 5. Sight distance is poor for traffic meeting on hill and should be cut and filled. Engineer will meet with Schuh and testing lab for obtaining samples from stockpile. Roadway will then be inspected with Schuh at that time. Engineer feels deposit is adequate. Inspection fee of $2,000 is sufficient - was based on a quantity basis of 10 per yard - about 2,000 yards are involved. Clerk to notify Rehbein that the inspection fee is satisfactory. MOTION: Lease made motion, seconded by Smith to delete condition #17 from Schuh's mining permit. VOTING FOR: Lease, Leroux, Schletty and Smith. MOTION CARRIED 6.0 REPORTS OF OFFICERS & COMMITTEES 6.1 Ordinance Committee Smith reported drive way ordinance not ready for this meeting yet. p 6.2 Planning Commission 4(7 Irene Leroux presented report on LaMotte from Minnesota Department of Health to City Attorney. 6.3 Water Superintendent Reported water line on 148th Street is completed. Traeger Addition, Plat 2, Lots 1 ,2, 3, 4, and 6 on Flay Street will be blacktopped- presently there are no curb cocks for water and wonders if the city shouldn't put them in prior to blacktopping to save money in the future - city to pay cost now and as lots are sold would be re- imbursed by new owners. Lease advised Water Superintendent and City Engineer to work up cost estimates. 6.4 Sewer Committee Harley Hoffman of Hoffman Brothers appeared to collect final payment on sewer project. Certain amount of work was still needed, but Peloquin is satisfied that conditions have now been met. Hoffman said LaValle was also satisfied. Water Superintendant is satisfied too. Final bill is $26,845.41 . Claim by Mary Ouimet has been filed for $900. Hoffman explained the claim was received 7/29/75 and filed with Crawford & Company, their insurance com- pany on 8/6/75. Insurance company to decide whether it is going to be paid, he said. Attorney asked for photocopies of insurance papers. Hoffman Brothers will pay city $420.50 for locating sewer stub on Peloquin property. City to reimburse Maurice Carlson. MOTION: Lease made motion, seconded by Smith, to approve the final payment to Hoffman Brothers, Sewer Contractors, for $26,845.41 . VOTING FOR: Lease, Leroux, Schletty and Smith. MOTION CARRIED 6.5 Building Inspector Studied Lions Club revised plans for proposed building. Asked Engineer if concrete culvert is OK fpr driveway - homeagner has two eight foot sections he wishes to join together - no objection from Engineer if joined in manner that there is no seepage between the sections. MOTION: Lease made motion, seconded by Smith to approve the plans for the proposed Lions Club building, as presented. VOTING FOR: Lease, Leroux, Schletty and Smith. MOTION CARRIED 6.6 Fire Chief Requested purchase of new drop tank as old one has leaks - presented cost figures. MOTION: Lease made motion, seconded by Leroux, to approve the pruchase of a new drop tank at a cost of $437.00 by fire department out of their budget. VOTING FOR: Lease, Leroux, Schletty and Smith MOTION CARRIED Council instructed clerk to put notice in legal newspaper regarding ban on open burning, or burning of any kind within the city limits of Hugo without a special permit. Fire Chief stated that local b?cy and girl scouts have requested permission to paint the fire hydrants. Water superintendent said they should send representative to the Council Meeting and sugg— estad that the city be responsible for the cleaning preparation. If they have any plans to paint them anything different than red and yellow, they should submit the plans. Olson requested permission to have locks on the firehall changed and forty new keys made for the firemen. Council OK'd lock change. MAY 3,1976 49 6.8 Attorney HORTON - new trial date has been scheduled for May 25th - council and attorney to meet with either Norm J. or Sr. prior to the Council meeting . .on May 17th. BIESING ROAD - to be reviewed on May 17th. WHIT].; BEAR ROD & GUN CLUB - notice of appeal has been filed. The injunction that was issued is stayed pending the filing of that appeal. RICCI - Storm Sewer EASEMENT - approved by attorney- now is recordable. MOTION: Lease made motion, seconded by Schletty, to enter into an agreement with Robert and Georgette M. Ricci, and to pay $300. 00 damage payment on the Ricci property. VOTING FOR: Lease, Leroux, Schletty and Smith. MOTION CARRIED Attorney announced that the water line on 148th Street has been constructed. LaValle to get contract and bond in cor.formance. GEORGE ]SING property - city has been notified that there will be a hearing in probate court to abandon the property. MOTION: Lease made motion, seconded by Schletty, to notify the courts, we would like to get back our assessment costs in the George King property. VOTING FOR: Lease, Leroux, Schletty and Smith. MOTION CARRIED 6.9 Engineer 6.9.1 Hintz Waller Water Problem-Rice Creek Report Engineer met with Vail and reviewed the report that had been sub- mitted by Rice Creek to Vail, regarding drainage now contributing to pond adjacent to Homestead Avenue. Suggests deverting flows from east side of Hyde Avenue easterly, construct a structure to ret'tin water east of existing culvert at east end o_' gond, to remove stumps and debris from ponding areas and to construct dike at south end of pond, installing drainage pipe through dike to provide pond level adjustment. Developer will have to work out details and submit to City and after approval, permit will be required from Rice Creek Watershed Distric .;. Clerk to obtain letters prior to next meeting. Lease would like to meet with Rice Creek and set up some rules and guidelines regarding the SUNSET LAKE problems so that if people do their own work they will know they are in compliance with both the city and Rice Creek. A firm would be required to do the testing and formulate a plan which would then be submitted for approval. After work was completed, it would be inspected to ascertain that the system was installed adequately. Engineer instructed to set up meet4.ng with Rice Creek. Lowering the lake is another problem, Lease said, and that will have to be treated separately. Engineer suggested that a ten day extension:be granted to LAVALLE EXCAVATING even if the project on 148th Street is 90% completed. MOTION: Lease made motion, seconded by Leroux, that an extension be granted to LaValle Excavating for Water Main Improve- ment Project No. 1975-2, for ten days from April 30 to May 10, 1976. VOTING FOR: Lease, Leroux, Schletty and Smith MOTION CARRIED NEIL PELTIER - drainage ditch - ditch has been excavated except that it should be extended further. If city would release all or part of $500 in escrow, they could purchase culvert and do the necessary work. Lease would like to know who the contractor is and have more details before releasinG the funds. 5 RECESS - 9:25 P.M. - RECONVENE - 9:43 P.M. Land Division - Babcock MOTION: Lease made motion, seconded by Schletty, to approve land division for Marvin and Mary Jane Babcock for Tracts 3 and 7, 10150 and 10117 Kerry Court North. VOTING FOR: Lease, Leroux, Schletty and Smith. MOTION CARRIED 7.0 CLERK Notification received from state Department of Highitays regarding review of traffic signs and painted pavement along Trunk Highway 61 in Hugo - feels some changes are desireable. MOTION: Smith made motion, seconded by Schletty, to refer the matter of proposed Highway Department chages along Hwy. 61 to the City Engineer for his study and recommendation. VOTING FOR: Lease, Leroux, Schletty and Smith. MOTION CARRIED Notification received of public hearing to be held by the Minnesota Power & Light Company in Centerville on May 17, 1976 regarding proposed power line through the Hugo area. Lease will send letter regarding this matter. Clerk stated that a summertime CETA employee is available if de- sired. Irene Leroux will investigate possibility of obtaining summer employee for running a recreational program for children. 7.0 ORDINANCES AND RESOLUTIONS 7.0.1 Junk Yard License amendment to Ordinance Attorney to have ready for May 17th meeting. Engineer feels Hugo should not lift road restrictions until May 15th. 8.0 UNFINISHED BUSINESS 8.0.1 Joe Gregoire - drainage system Gregoire informed that his system still is not adequate-Owner has comented up septic tank - now meets code-must install either drainfields or seepage pit before it will pass inspection. Gre- goire says he hasn't had time to put drainfields in, but will try to get them in this week; will then call buildinginspector to inspect. Inspector told to notify Council if it isn't done by the next meeting. 8.0.2 Oak Shore Park - Al Lemker - Roads Lamker is chairman of committee formed to represent people of Oak Shore Park regarding road improvements. Lease said Engineer has looked at the situation and there is still a lot of mud there. A major project is needed on Europa and Ethan involving extensive ditching and road repair. A timetable is not yet established for making the necessary repairs. 8.0.3 Washington County Highway Contract Tabled until special meeting of May 11 , 1976. 8.0.4 Shepherd of Fields - street construction Lester Winter said church is willing to pay 1/3 of the cost of buildin 148th Street between Freeland and westquarter o church pro- erty - total cost of approximately $2,100 to $2,500. Vern Peloquin is willing to pasr an additional 1/3 of the cost and Mr. Winter asked the City to pay the remaining 1 . Lease said City has offered to pay for water extension and he doesn't fe cl city has money avail- able to pay 1/3 the street cost-Schletty said he would like to re- serve comment until after the road meeting on May 11 , 1976. Peloquin presented Letter of Credit for $7,500.00 for his share of the road. James Kurth, land surveyor notified City there is a land lock pro- blem. Attorney said it could be solved by deeding road to City or by a committment to have the road built and conveyed later. In the MAY 3, 1976 51 8.0.4 Cont. past, it was common to just take an easement, buy more recently it has been accepted practice to take a dedicated deed on the property. MOTION: Smith made motion, seconded by Schletty, to grant a special use permit to Vern Peloquin, to build a church and parking facilities on the Peloquin property, as contained in the Planning Commission recommendations of March 24, 1976, adding Condition #9, that the deeds to the road will be conveyed to the City by July 6, t976, and will not be officially accepted until all three are on file. VOTING FOR: Lease, Leroux, Schletty and Smith. MOTION CARRIED Peloquin would like to meet with Engineer and a Council member re- garding the water situation beyond the church property. Due to the heavy amount of excavation in the 148th Street area, Peloquin re- quested an extension of time beyond December 31 , 1976 for blacktopping the road. Letter of credit to be extended to cover the period. Any extension of time to be determined at a later date. Lester Winter thanked the council for all the work they have done on the project. 9.0.1 Police Chief - New Secretary MOTION: Schletty made motion, seconded by Leroux, to approve the appointment of Jeanette A. Charpentier, as police secre- tary at a starting salary of $2.50 per hour, with an increase to $3.00 per hour after probationary period is served. VOTING FOR: Lease, Leroux, Schletty and Smith. MOTION CARRIED Police Chief stated he had purchased a used chair for his office to replace broken chair, at a cost of $40. Told to submit to Clerk for payment out of police funds. MOTION: Smith made motion, seconded by Schletty, to accept the resignation of Jan Ion as police secretary, effective May 14, 1976, and for clerk to send letter to her thanking her for her good work. VOTING FOR: Lease, Leroux, Schletty and Smith. MOTION CARRIED Police Chief stated new police car was shipped April 26th and should arrive in next day or two. MOTION: Lease made motion, seconded by Smith, to adjourn meeting at 11 :00 P.M. VOTING FOR: Lease, Lernux, Schletty and Smith. MOTION CARRIED Clerk, City of Hugo