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HomeMy WebLinkAbout1986.08.07 ORD 1986-234 ORDINANCE 1986-234 AN ORDINANCE AMENDING CHAPTER 20 OF THE HUGO CITY CODE ENTITLED "ADMINISTRATION" BY ESTABLISHING THE OFFICE AND POSITION OF CITY ADMINISTRATOR AND DEFINING THE DUTIES AND RESPONSIBILITIES OF THE CITY ADMINISTRATOR. The City Council of the City of Hugo. Minnesota, does hereby ordain as follows: After Chapter 20-20. Subd. B. add the following: 20-30. CITY ADMINISTRATOR. The office and position of City Administrator is hereby created in the city of Hugo. City Administrator,Subd. A. Appointment of City Administrator. The Ci y Adminis ra may City Council, appointed a ma'orit of the at the discretion of the be by majority City Council for an indefinite term. He may be removed from office after thirty (30) calendar days written notice only by a majority of the City Council with or without cause. If he has served as City Administrator for one year, written charges and a public hearing on the charges before the City Council shall be provided, if requested by the City Administrator, prior to the date wherein his removal takes place. The public hearing must be held within thirty (30) calendar days after presentation of the charges, and he must receive the charges at least ten (10) calendar days before the public hearing. Subd. B. Qualifications. The City Administrator shall have considerable knowledge of municipal government operation, proper procedures, public relations, personnel management, finances, purchasing, and all administra- tive requirements for proper municipal operation. He shall have knowledge of, or ability to acquire, full knowledge of all laws affecting the muni- cipality. He shall have the ability to encourage harmonious relations with municipal employees and the general public. He shall have the ability to coordinate development, to collect and analyze material for reporting, and to initiate and implement standards of procedure, operation, and organization. Subd. C. Contract. The City Council may enter into such employment agreement with the City Administrator as it shall deem necessary or desirable in order to further implement the appointment of the City Administrator. Subd. D. Duties. The City Administrator shall serve at the direction of the City Council, and shall be responsible to the City Council for the proper administration of all affairs of the City, which duties shall include the following: (1) Direct and perform the actual day-to-day supervision and control of the administrative affairs of the City. (2) Compile and prepare all necessary data and information to aid the City Council in making decisions, assist the City Council in coordinating, ad- ministering, and implementing decisions in regard to requests and problems of municipal concerns; research and assist the City Council in developing and recommending solutions thereto; and coordinating efforts through directives to other departments, other agencies, and the general public. -2- Ordinance 1986-234 (3) Coordinate the enforcement of all ordinances, regulations, and law enforcement policies of the City Council and all laws of the State of Minnesota applicable within the City. (4) Advise and report to the City Council a single consolidated budget including statements relating to projected revenue, proposed sources of revenue, and all proposed expenditures to be made and obligations incurred by the City in the forthcoming fiscal year. (5) Administer expenditures of funds only within limits established and approved by the City Council. (6) Administrate all capital improvement projects and service programs as approved by the City Council. (7) Subject to Council approval, establish such administrative policies and procedures as may be necessary to ensure the proper and efficient operation of all departments and divisions of the City, and to issue administrative orders to carry out such policies and procedures. (8) Recommend to the City Council the approval or disapproval of all appli- cations for licenses or permits, after investigation of the application, and receipt of recommendation from the appropriate City Inspector or City Department. (9) Perform such other duties as the Council may from time-to-time prescribe. Subd. E. Personnel. The City Administrator shall be the Personnel Officer for the City, and be responsible for the implementation of City personnel policies not specifically delegated to the Civil Service Commission. All department heads, supervisors, and administrative personnel shall report directly to the Administrator. The Administrator shall recommend to the Council the hiring, the promotion, demotion, or dismissal of all probationary, temporary, permanent, full-time or part-time employees of the City, and may suspend any employee until the next Council meeting when the Council shall affirm, modify, or rescind the suspension. All final determinations with regard to personnel matters shall be made by the City Council. Subd. F. Purchasing. The Administrator shall exercise control over the fiscal expenditures of all departments and divisions of the City, and such appro- priations as appear in the annual City budget. He shall make all purchases and acquisitions in the name of the City, subject to such administrative pro- cedures as are approved by the Council. Subd. G. Labor Contracts. The Administrator shall negotiate or delegate the negotiations of the terms and conditions of Employee Labor Contracts for pres- entation and acceptance by the Council. Subd. H. Meetings. The Administrator shall attend and participate in discussions at all meetings of the City Council and other official bodies as directed by the City Council. He shall be responsible for the preparation of the City Council agenda and all related items. The City Administrator shall represent the City at official functions, as directed by the City Council, and maintain good public relations with the citizens of the community. -3- Ordinance 1986-234 EF ECTIVE DATE. This Ordinanee shall be in full force and effect from and after its passage and publication according to law. ADOPTED AND PASSED BY THE CITY COUNCIL THIS 21st DAY OF July , 1986. ���eic a_- l"; J. Michael McA �ister, Mayor ATTEST: j d , o �� Mary reager, City Cl-' e Published in the Forest Lake Times this >7'e41 day of , 1986. I AFFIDAVIT OF PUBLICATION STATE OF MINNESOTA ss COUNTY OF Washington Duane A. Rasmussen , being duly sworn, on oath says that he is the publisher or authorized agent and employee of the publisher of the newspaper known as The Times, and has full knowledge of the facts which are stated below: (A) The newspaper has complied with all of the requirements con- ORDINANCE 1986-234 stituting qualification as a legal newspaper, as provided by Minnesota AN ORDINANCE AMEN-DING CHAPTER 20 OF THE Statute 331A.02,331A.07 and other applicable laws,as amended. HUGO CITY CODE ENTI- TLED "ADMINISTRATION" (B)The printed public notice BY ESTABLISHING THE • OFFICE AND POSITION OF CITY ADMINISTRATOR AND DEFINING THE DUTIES AND RESPON- which is attached was cut from the columns of said newspaper, and SIBILITIES OF THE CITY ADMINISTRATOR. was printed and published once each week, for one successive The City Council of the City of Hugo, Minnesota follows: weeks;it was first published on, does not hereby ordain as Thursday ,the 7 day After Chapter 20-20.Subd.B.add the fol- lowing: - August 19 86 and was thereafter printed and published 20-30.CITY ADMINISTRATOR.The off- of , , ice and position of City Administrator is '^—by created in the city of Hugo. I. A. Appointment of City Admin- on every Thurs to and including Thursday ,the 7 day or.The City Administrator,may at ltedbtamaon of reCofthe City be Gil August 19 86 ;and printed below is a coof the lower ted by a majority of the City Council of I+ , in indefinite term. He may be re- ed from office after (30) calendar tidy.written notice only byamajority of case alphabet from A to Z, both inclusive, which is hereby the City Council with or without cause.If he has served as City Administrator for one year,written charges and a public acknowledged as being the size and kind of type used in the composi- hearing on the charges before the City Council shall be provided, if requested by the City Administrator, prior to the tion and publication of the notice: date within his removal takes place.The public hearing must be held within thirty (30) calendar days after pre- abcdefghiAlmnopgrst vWx}z sentation of the charges,and he must re- ceive days before the public hearing. KK -d te charges at least ten(10)calen- darBY: t. Q - -- --.�. ��" Subd.B.Qualifications.The City Admin- istrator shall have considerable knowl- edge of municipal government oper- TITLE: Publisher ation, proper procedures, public rela- tions,personnel management,finances, Subscribed and sworn to before me on purchasing, and all administrative re- quirements for proper municipal oper- ation. He shall have knowledge of, or this seventh ability to acquire,full knowledge of all laws afecting the municipality.He shall have the ability to encourage har day of August ,19 86 monious relations with municipal em- ployees and the general public.He shall have the ability to coordinatealzterill 0,9 opmen[,to collect and analyze material for reporting,and to initiate and imple- ment standards of procedure,operation, and organization. Notary Public Subd.C.Contract.The City Council may enter into such employment agreement with the City Administrator as it shall (Notoria) Seal) deem necessary or desirable in order to further implement the appointment of the City Administrator. (1)Lowest classified rate paid by Commercial S r d.D.Duties.The City Adminstrator 3.8.5 1 serve at the direction of the City users for comparable space $ COI.Inch il,and shall be responsible to the Council for the proper admin- tion of all affairs of the City,which (2)Maximum rate allowed by law for the above es shall include the following: matter $ 4.21 cot.Inch (1) Direct and perform the actual day-to-day supervision and control of3.85 col.Inch the administrativeaffairs of the City. (3)Rate actually charged for the above matter (2),Compile and prepare all necessary data and information to aid the City (4)Rate actually Charged for additional Insertions i col.Inch Council in making decisions,assist the City Council in coordinating, admin- istering,and implementing decisions in regard to requests and problems of mu- nicipal concerns; research and assist the City Council in developing and rec- ommending solutions thereto;and coor- dinating efforts through directives to other departments,other agencies,and the general public. (3) Coordinate the enforcement of all ordinances, regulations, and law en- forcement policies of the City Council and all laws of the State of Minnesota applicable within the City. (4)Advise and report to the City Council a single consolidated budget including statements relating to projected a reve- nue, proposed sources of revenue, and all proposed expenditures to be made an obligations incurred by the City in the forthcoming fiscal year. (5) Administer expenditures of funds only within limits established and app- roved by the City Council. (6)Administer all capital improvement projects and service programs as app- roved by the City Council., (7) Subject to Council approval,estab- lish such administrative policies and procedures as may be necessary to ensure the proper and efficient oper- ation of all departments and divisions of the City,and to issue administrative or- ders to carry out such policies and proc- edures. (8)Recommend to the City Council the approval or disapproval of all applica- tions for licenses or permits, after in- vestigation of the application, and receipt to recommendation from the ap- propriate City Inspector or City Depart- ment. (9) Perform such other duties as the Council may from time-to-time pre- sribe. Subd. E. Personnel. The City Admin- \ istrator shall be the Personnel Officer for the City,and be responsible for the implementation of City personnel poli- cies not specifically delegated to the Civil'Service Commission. All depart- ment heads, supervisors, and admin- istrative personnel shall report directly to the Administrator.The Administrator shall recommend to the Council the hir- ing, the promotion, demotion, or dis- missal of all probationary, temporary, permanent, full-time or part-time em- ployees of the City, and may suspend any employee until the next Council meeting when the Council shall affirm, modify,or rescind the suspension.All fi- nal determinations with regard to per- sonnel matters shall be made by the City Council. Subd.F.Purchasing.The Adminstrator shall exercise control over the fiscal ex- penditures of all departments and div- isions of the City,and such appropria- tions as appear in the annual City bud- get. He shall make all purchases and acquisitions in the name of the City,sub- ject to such administrative procedures as are approved by the Council. Subd. G..Meetings. The Administrator shall attend and participate in dis- cussions at all meetings of the City Council and other official bodies as directed by the City Council.He shall be responsible for the preparation of the City Council agenda and all related items.The City Administrator shall rep- resent the City at official functions,as directed by the City Council,and main- tain good public relations with the cit- izens of the community. Ordinance 1986-234 EFFECTIVE DATE. This Ordin- anee shall be in full force and effect. from and after its passage and publica- tion according to law. ADOPTED AND PASSED BY THE CITY COUNCIL THIS 21ST DAY OF JULY,1986. /s/J.Michael McAllister J.Michael McAllister,Mayor ATTEST: • /s/Mary Ann Creager Mary Ann Creager,City Clerk (Published in THE TIMES August 7, 1986)