HomeMy WebLinkAbout1986.11.17 ORD 1986-238 ORDINANCE 1986
AN ORDINANCE AMENDING CHAPTER 20 , ENTITLED "ADMINISTRATION" ,
OF THE HUGO CITY CODE TO INCLUDE SOUND RECORDING OF MEETINGS
AND TO PROVIDE FOR RETENTION OF SUCH RECORDINGS
The City Council of the City of Hugo, Washington County,
Minnesota, hereby ordains:
1 . Amend Chapter 20 of the Hugo City Code , entitled
"Administration" , in ARTICLE I , section 20-3, entitled
"Minutes" to add the following:
"Subd. C. In addition to the Minutes required in this
section 20-3, every meeting of the City Council and the
Planning Commission shall be electronically recorded as
a back-up record of what transpired at each such meeting.
The City shall maintain adequate electronic recording
equipment for such purposes; provided, however, such
electronic recording need not be made if the electronic
equipment fails to function. Any failure to record as
herein provided, shall not invalidate any action taken
at any such meeting, provided that the failure of the
electronic equipment to function is noted in the Minutes
of the meeting. Such electronic recordings shall not be
a substitute for Minutes defined and required in Subd. A
and Subd. B of this section 20-3, which Minutes constitute
the official record of the meetings .
Subd. D. The electronic records required by this section
shall be maintained as a record of the City for at least
seven (7) years after the date recorded, or such longer
time as may be from time-to-time required by law or by
action of the City. The City Clerk shall thereafter at
such times as may be specified by the City Council by
Resolution, identify to the City Council by date and content
summary those electronic records that are qualified for
destruction. The City Council shall take action to approve
or order further retention of any such electronic records
so identified. "
2 . The Hugo City Code shall be amended to include the
provisions of this Ordinance .
3 . This Ordinance shall become effective from and
after the date of its adoption and publication according to law.
ADOPTED AND PASSED THIS / '-'4 DAY OF Aau,,n�,C.c4., , 1986 .
J. Michael McAllister, Mayor
AT EST : etc ,
Mary/Ann Creager, erk
Published in the Forest Lake Times the a7(`t day of 4,-uz,,a44 , 1986 .
AFFIDAVIT OF PUBLICATION
STATE OF MINNESOTA ss
COUNTY OF WASHINGTON
Duane A. Rasmussen, being duly sworn, on oath says that he is the
publisher or authorized agent and employee of the publisher of the
newspaper known as The Times, and has full knowledge of the facts
which are stated below:
Citi of Hugo (A) The newspaper has complied with all of the requirements con-
ORDINANCE 1986-238 stituting qualification as a legal newspaper, as provided by Minnesota
AN ORDINANCE AMENDING
CHAPTER 20, ENTITLED "ADMIN-
ISTRATION", OF THE HUGO CITY Statute 331A.02, 331A.07 and other applicable laws, as amended.
CODE TO INCLUDE SOUND RECORD-
ING OF MEETINGS AND TO PRO-
VIDE FOR RETENTION OF SUCH RE- (B)The printed public notice
CORDINGS
The City Council of the City of Hugo,
Washington County, Minnesota, hereby
ordains:
1.Amend Chapter 20 of the Hugo City
Code,entitled"Administration,"in AR- which is attached was cut from the columns of said newspaper, and
TICLE I, section 20-3, entitled "Min-
utes"to add the following: "Subd.C.In
addition to the Minutes required in this was printed and published once each week, for one successive
section 20:3, every meeting of the City
Council and the Planning Commission
shall be electronically recorded as a weeks; it was first published on .4ednesday ,the '6 day
backup record of what transpired at
each such meeting. The City shall
maintain adequate electronic recording of November , 19 36 , and was thereafter printed and published
equipment for such purposes;provided,
however,such electronic recordingneed
not be made if the electronic equiment each week to and including Wednesday ,the 26 day
fails to function.Any failure to record as
herein provided,shall not invalidate any
action taken at any such meetipg,pro- of November , 19 86 •
vided that the failure of the electronic
equipment to function is noted in the
Minutes of the meeting.Such electronic
recordings shall not be a substitute for
Minutes defined and required in Subd.A B ,- Q.604.141.A1064.
and Subd. B of this section 20-3, which
Minutes constitute the official record of
the meetings. TITLE: Publisher
Subd. D. The electronic records re-
quired by this section shall be
maintained as a record of the City fora[ Subscribed and sworn to before me on
least seven t7) years after the date re-
corded,or such longer time as may be
from time-to-time required by law or by this twenty-eighth
action of the City.The City Clerk shall
thereafter at such times as may be spec-
ified by the City Council by Resolution, day of November a 19 86
identify to the City Council by date and
content summary those electronic re-
cords thattare s qualified for deactionon.
to }�
The City Council shall take action of �7•LJ1
approve or order further retention of
4441440 44261F.4.6*
at y such electrontc records so
identified." Notary Public
2.The Hugo City Code shall be
amended to include the provisions of this
Ordinance. (Notorial Seal)
3.This Ordinance shall become
effective from and after the date of its
adoption and publication according to
law.
ADOPTED AND PASSED THIS 17th
DAY OF November,1986. • (1)Lowest classified rate paid by commercial
/s/J.Michael McAllister users for comparable space $ 3.95 col.inch
J.Michael McAllister,Mayor
ATTEST:
/s/Mary Ann Creager (2)Maximum rate allowed by law for the above
Mary Ann Creager,Clerk
(Published in THE TIMES November matter $ 4.24 col.inch
26,1986)
(3)Rate actually charged for the above matter $ 3.95 col.Inch
(4)Rate actually charged for additional
insertions $ col.Inch