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HomeMy WebLinkAbout1977.12.05 CC Minutes 1NCL'MBER 5, 1977 MINUTES OF THE PROCEEDINGS OF THE HUGO CITY COUNCIL The meeting was called to order by Mayor LaValle at 7:00 PM. PRESENT: LaValle, Spitzer, and Vail ABSENT: Schletty and Irsfeld MOTION: Spitzer made motion, seconded by LaValle, to approve the minutes of November 30, 1977, after the following changes are made: Page 2 (last motion) — Attorney Johnson to contact Shafer and Offer 3150,000.00 as final settlement Page 2 (voting on same motion) — LaValle, Irsfeld, Vail, Schletty Spitzer VOTING FOR: LaValle, Spitzer and Vail MOTION CARRIED MOTION: LaValle made motion, seconded by Vail, to approve the minutes of November 21, 1977, as submitted. VOTING FOR: LaValle, Spitzer, and Vail. MOTION CARRIED Irsfeld arrived at 7:02 PM. MOTION: Spitzer made motion, seconded by Irsfeld, to approve the general claims of December 5, 1977, after the following change is made: Item 2 should be changed to 31,600.00 as previously approved. VOTING FOR: LaValle, Spitzer, Irsfeld, and Vail MOTION CARRIED Schletty arrived at 7:03 PM. MOTION: Spitzer made motion, seconded by Irsfeld, to approve the utility claims of December 5, 1977 as submitted. VOTING FOR: LaValle, Spitzer, Schletty, Irsfeld, and Vail. MOTION CARRIED 5.0 PETITIONS. REQUESTS. CO1'MUNICATIONS & LICENSES 5.1 Donald Wright — Special Use Permit Mr. Wright built a garage prior to the main residence and needs a Special Use Permit. The Planning Commission recommended approval provided Mr. Wright obtain a 15,000 irrevocable letter of credit, which he submitted to the Council. Mr. Johnson reviewed the letter of credit and stated that it will expire on July 31, 1978. The letter of credit will be enforced until Mr. Wright gets a Building Permit for the main residence. DECOR 5, 1977 127 MOTION: Irsfeld made motion, seconded by Spitzer, to approve the request of Mr. Wright for a Special Use Permit, for construction of a garage before the main residence. VOTING FOR: LaValle, Spitzer, Schletty, Irsfeld, and Vail MOTION CARRIED 5.2 Country Squire — Rezoning Cancelled 5.3 Thomas Hollihan — Request for Mobile Home Permit The City Clerk was instructed to write Mr. Hollihan stating the procedure for his request is still the same, and he will have to provide the property owners names within 300' of his property. LaValle referred the sewer problem to Mr. Crever, but he has not heard from Mr. Hollihan as yet. 6.0 REPORTS OF OFFICERS & COMMIWKES 6.1 Ordinance Committee — no discussion 6.2 Planning Commission — no discussion 6.3 Water Superintendent — no discussion 6.4 Building Inspector Mr. Crever submitted his monthly report.Crever stated that he will have Mrs. Bayless' building Permit ready for her on December 7, 1977. 6.5 Fire Chief — no discussion 6.6 Police Chief Mr. Barth presented his monthly report. Chief Barth also presented a letter of resignation from officer Michael Jensen, terminating December 8, 1977. MOTION: LaValle made motion, seconded by Spitzer, that the resignation of Michael Jensen be accepted. VOTING FOR: LaValle, Spitzer, Schletty, Irsfeld, and Vail. MOTION CARRIED MOTION: Spitzer made motion, seconded by LaValle, that the City Clerk be directed to process termination procedures. VOTING FOR: LaValle, Spitzer, Schletty, Irsfeld, and Vail. MOTION CARRIED Mr. Barth requested that four reserves be changed to part—time status. He also checked with CETA, and the grant can be refilled within 30 days to fill the vacancy of Michael Jensen. He has not sought any applicants as yet. MOTION: Spitzer made motion, seconded by LaValle, directing the Chief of Police to make an effort to secure a qualified applicant for the Michael Jensen vacancy within the next 30 days. VOTING FOR: LaValle, Spitzer, Schletty, Irsfeld and Vail. MOTION CARRIED MOTION: LaValle made motion, seconded by Irsfeld, that the reserve officers Glenn Reimer, Henry Woeltge, Gerald Nelson, and Jeff Klarich be hired by the City of Hugo as part—time police officers, for 12 hours 1_ 286 POLICE CHIEF cont. MOTION: Per week, not to exceed 30 days. VOTING FOR: LaValle, Spitzer, Schletty, Irsfeld, and Vail. MOTION CARRIED The part—time officers are automatically permitted to carry a firearm. Mr. Barth stated that he felt the men were all qualified. MOTION: Vail made motion, seconded by Spitzer, that we pay the part—time officers $3.50/hour. VOTING FOR: LaValle, Spitzer, Schletty, Irsfeld, and Vail. MOTION CARRIED 6.7 Attorney Mr. Johnson submitted his monthly report. He inquired es to the status of the Horseshoe Lake petition. LaValle said that Mr. Murray has to write an order to get the matter dismissed, which he is in the process of doing. Johnson has talked to Mr. Evans on the union matter for the purpose of setting up another meeting. MOTION: LaValle made motion, seconded by Irsfeld, setting a special meeting for December 14, 1977 at 5:30 PM to discuss the matter with Mr. Evans on labor negotiations. VOTING FOR: LaValle, Spitzer, Schletty, Irsfeld, and Vail. MOTION CARRIED 6.8 Engineer Mr. Kuusisto submitted his monthly report. Regarding the bridge replacement program, Mr. Kuusisto presented a preliminary plan view and elevation for discussion. The installation cost for the bridge program will range from $260 to $270 per lineal foot plus apron. The city will also be responsible for additional 'fill above 12", engineering fees, and demolition. The Highway Department will also want soil borings on each end of the bridge. MOTION: LaValle made motion, seconded by Spitzer, directing the City Clerk to write a letter to Paul Johnson, Washington County Surveryor, asking him to establish the center line of 165th Street for the purpose of bridge replacement program. VOTING FOR: LaValle, Spitzer, Schletty, Irsfeld, and Vail. MOTION CARRIED MOTION: Spitzer made motion, seconded by Vail, authorizing Howard Kuusisto to get soil borings in an amount not to exceed 1500.00. VOTING FOR: LaValle, Spitzer, Schletty, Irsfeld, and Vail. MOTION CARRIED LaValle instructed attorney, Johnson, to contact Richard Busse's attorney stating that the City would like them to consider a Planned Unit Development in trying to resolve the extension of Ingersoll Avenue. 6.9 Clerk Mrs. Williams stated that Mr. Swan Anderson has taken care of his bill with the city, and DECEMBER 5, 1977 129 6.9 Clerk cont. can now be issued an off—sale liquor license. MOTION: LaValle made motion, seconded by Spitzer, that the off sale liquor license for Swan Anderson, Swanny of Hugo, Inc., 14559 Forest Boulevard, be approved. VOTING FOR: LaValle, Spitzer, Schletty, Irs£eld, and Vail. MOTION CARRIED The Planning Commission requested permission to send two representatives to the annual Planning and Zoning Seminar, December 15 and 16, at the Registry Hotel, Bloomington, Minn. The fee is $30.00 each. MOTION: Spitzer made motion, seconded by Irsfeld, authorizing the Planning Commission to send two representatives to the Planning and Zoning Seminar, at a fee of $30.00 each, and mileage for one. VOTING FOR: LaValle, Spitzer, Schletty, Irsfeld, and Vail. MOTION CARRIED Mr. Koland submitted a letter to the City Council stating the reasons for asking for the resignation of Leonard Schrofer. Mr. Schrofer was hired through CETA. They would like us to try and fill the vacancy within 30 days. MOTION: Spitzer made motion, seconded by Schletty, that the City Council approves Mr. Koland's recommendation for the termination of Leonard Schrofer as of December 2, 1977. VOTING FOR: LaValle, Spitzer, Schletty, Irsfeld, and Vail. MOTION CARRIED MOTION: LaValle made motion, seconded by Spitzer, that Mr. Schletty, Mr. Vail, and Mr. Koland sit on a committee to interview new applicants and report to the City Council within 30 days. VOTING FOR: LaValle, Spitzer, Schletty, Irsfeld, and Vail MOTION CARRIED The clerk stated that there are some problems in trying to get in touch with Mr.Koland AT the Village Hall, and inquired as to the possibility of having a phone installed. The installation would cost ; 39.00, and the monthly bill would be ; 29.00. MOTION: LaValle made motion, seconded by Spitzer, to not install a phone at the old Village Hall. VOTING FOR: LaValle, Spitzer, Schletty, Irsfeld, and Vail. MOTION CARRIED 7.0 ORDINANCES AND RESOLUTIONS Mr. Johnson presented a reviesed draft of the ordinance for multiple family dwellings in the SFU zone. The ordinance has been reviewed by the Ordinance Committee, the City Council, Planning Commission, and Tom Crever. Mr. Johnson suggested that a public hearing would be needed before the ordinance can be adopted. MOTION: Spitzer made motion, seconded by Schletty, that the Planning Commission be directed to hold a public hearing in regard to the ordinance amending the zoning ordinance multiple family dwellings in the SFU zone. 1 IaTING FOR: LaValle, Spitzer, Schletty, Irsfeld, and Vail. NOTION CARRIED 8.0 UNFINISHED BUSINESS 8.1 Call for public hearing on abolishing rural tax district LaValle asked that the Coundil express their opinions regarding this matter. Spitzer stated that if we don't abolish the rural tax district, we would have the review � I i them annually. He also thought it would be wise to hold a public hearing, and inform the people as to exactly what the expenditures are for, and Irsfeld agreed. It was the general concensus that a public hearing would be in order, to better inform the people. It was also determined that more time would be needed in order to alt all the figures necessary. MOTION: Spitzer made motion, seconded by LaValle, that the clerk and mayor review any pertinent information regarding the urban and rural taxing districts that will be necessary for the public hearing. A new hearing date will be set January 16, 1978. VOTING FOR: LaValle, Spitzer, Schletty, Irsfeld, and Vail. NOTION CARRIED SHAVER CONTRACTING Mr. Johnson met with the Shafer's attorney, Frederick Collatz, and they mutually agreed upon a settlement of $156,000.00. The final settlement owed to Shafer Contracting for the 1975 Street and Storm Sewer Improvement Project — "Old Village" (Section 1 — Streets) will be $33,240.57. MOTION: LaValle made motion, seconded by Spitzer, that the engineer be authorized to write Change Orders for 1975 Street and Storm Sewer Improvement Project — "Old Village" (Section 1 — Streets), and authority to sign the Change Orders. $117,570.76 Paid on contract 20,747.79 Retainage owed 5,188.67 Hauling paid out of street fund 4,073.33 Additional hauling of excess 8.429.45 Additional excavating 156,000.00 TOTAL 33,240.57 Amount owed Shafer Contracting Further, that the attorney for the city be instructed to notify attorneys for the contractor that the necessary documents be filed to have the matter closed. Claim will be paid on December 19, 1977. VOTING FOR: LaValle, Spitzer, Schletty, Irsfeld, and Vail. MOTION CARRIED MOTION: Spitzer made motion, seconded by Schletty, that the mayor be authoriz- ed to sign the Chage Orders as submitted by Howard Kuusisto in regard to Shafer Contracting. Let the record show the the city understands DECEMBER 5, 1977 1 MOTION cont. it will be dismissed in its part of the law suit with the payment of $33,240.57 in full settlement. VOTING FOR: LaValle, Spitzer, Schletty, Irsfeld, and Vail. MOTION CARRIED 9.0 NEW BUSINESS — No discussion 10.0 MISCELLANEOUS LaValle stated that he had received a letter form the Metro Waste Control Commission stating that they overcharged for sewer service in 1976. The city has a credit of >2,794.63 and will owe $10,457.15 in 1978 (monthly rate of $871.43). NOTION: LaValle made motion, seconded by Schletty, to adjourn at 9:05 PM. All aye. Motion carried. C I pz Carol A. Williams, Clerk City of Hugo