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HomeMy WebLinkAbout1978.01.03 CC Minutes JANUARY 39, 1978 MINUTES OF THE PROCEEDINGS OF THE HUGO CITY COUNCIL The meeting was called to order by Mayor LaValle at 7:04 PM. PRESENT: LaValle, Schletty, Irsfeld, and Vail ABSENT: Spitzer 3_0 APPROVAL OF MINUTES � MOTION: Irsfeld made motion, seconded by Schletty, to approve the minutes of December 19, 1977 after the following changes are made: Page 6 (line 2) - That the City of Hugo will not pay any settlement to Rice Creek regarding the Horseshoe Lake petition, at this time. Page 7 (9,0) - and a letter be sent to the department heads stating that this regulation: is being imposed due to the cash flow pro- blem of the city. VOTING FOR: LaValle, Schletty, Irsfeld, and Vail. MOTION CARRIED MOTION: Irsfeld made motion, seconded by Schletty, to approve the minutes of December 28, 1977, as presented. VOTING FOR: LaValle, Schletty, Irsfeld, and Vail. MOTION CARRIED 4.0 APPROVAL OF CLAIMS MOTION: Vail made motion, seconded by Irsfeld, to approve the general claims of January 3, 1978, as presented. VOTING FOR: LaValle, Schletty, Irsfeld, and Vail. MOTION CARRIED MOTION: Irsfeld made motion, seconded by LaValle, to approve the utility claims of January 3, 1978, as presented. VOTING FOR: LaValle, Schletty, Irsfeld, and Vail. MOTION CARRIED 5.0 _PETITIONS. REQUESTS, COMMUNICATIONS do LICENSES 5,1 American Legion Auxiliary - Bingo License The Auxiliary asked that the bond be waived as requested previously. They also presented an updated financial statement as required. MOTION: Irsfeld made motion, seconded by Schletty, to approve a Bingo license for American Legion Auxiliary Unit 620, The bond requirement is to be waived. VOTING FOR: LaValle, Schletty, Irsfeld, and Vail. MOTION CARRIED 5.2 Grace Development - Addition at Industrial Park (Site Plan) A representative from Grace Development was not present at this time. 5,3 Schmidt-r's. Inc. - Liquor License and Special Use Permit. Larry Nielson, Schmidty's attorney, presented a new copy of their site plan. They have completely updated their septic system. There is available 122 parking spaces, with a possibility of a maximum of 130 spaces. The seating capacity is 600. At first, a cost estimate for blacktopping and gravel was given at $15,000. They now presented a bid for $6200.00, and requested that the irrevocable letter of credit be reduced from $15,000. They have agreed to install a small pipe to check on the septic--system. Mr. Schmidt that 21 ,000 sq. ft. is proposed to be blacktopped. Mayor LaValle stated that he did not feel it was a good idea to screen the front of the building with trees because of possible interference with vision on Highway 61 . He would rather see a fence installed. Nielson stated they would also like to see a fence constructed, because of the expense in planting trees. Howard Kuusisto stated that the site plan had no indication of water flow. LaValle said that before any grading is done on additional parking, the city will have a letter stating the drainage flow. Tom Crever presented a plan showing the fire exits required for seating capacity. The plan was a mutual agreement of the city's Building Inspector and the State Fire Marshall. MOTION: LaValle made motion, seconded by Irsfeld, to grant a Special Use Permit to Richard & Larry Schmidt, for a bar and rest- aurant, subject to the following conditions: 1 . Curb or fencing shall be required to be installed in such a manner to prevent access or egress to the back area other than via the designated entrance including the unpaved area. 2. That the declared maximum capacity is 600 people. 3.. The additional parking spaces required by ordinance be by Variance, crushed rock for a period not to exceed two (2) years beginning on July 1 , 1978. If at the end of said time, the seating capacity is as stated. Black- topping of said parking spaces to conform to said or- dinance will be required. An irrevocable letter of credit shall be provided to the city to insure installation of blacktop. Crushed rock or Class 5 gravel to be in- stalled by July 1 , 1978. A complete drainage plan shall be submitted and approved by the city engineer before any parking lot improvements are started. 4. Septic system to be reviewed by the Building Inspector semi-annually and sent to the Health Department. 5. A rail fence of 3 feet in height be installed along the west property line and construction shall be guaranteed by a letter of credit. Construction shall be completed by July 1 , 1978. 6. That lighting be provided to illuminate entire parking area. 7. A rail type fence of 3 feet in height to be installed ooq� south and north property line. Fencing to be completed 4y August 1 , 1978. An irrevocable letter of credit be pro- vided to the city to insure the completion of the fencing by August 1 , 1978. 8. That all conditions of the Building Inspector and State Fire Marshall as to fire exits be complied with, and this Special Use Permit is not valid until such construction is certified by the Building Inspector and State Fire Marshall to the City of Hugo. 9. An irrevocable letter of credit, in the amount of $12,000.0( with review and renewal on January 1 , 1979, be supplied to the City of Hugo. 10. The owners shall hold the City of Hugo harmless from any loss, expense, damage, including reasonable attorney's fees, that may be incurred as a result of granting the Special Use Permit. VOTING FOR: LaValle, Schletty, Irsfeld, and Vail. MOTION CARRIED Richard & Larry Schmidt has also applied for their liquor licenses. Their articles of incorporation are in the process of being registered at Washington County. Mr. Johnson reviewed the copies, and found everything in order. All the license fees have been paid, and their bonds were in order. MOTION: LaValle made motion, seconded by Irsfeld, to grant the following licenses to Richard & Larry Schmidt, Schmidty's Inc. : ON SALE INTOXICATING LIQUOR, OFF SALE INTOXICATING LIQUOR, ON SALE SUNDAY, CIGARETTE, SOFT DRINK, AND BILLIARD, in the amount of $1832.00. 6.5 Fire Chief Mr. Al Ebeling, the new Fire Department secretary, presented a letter stating the newly elected officers of the Fire Department. MOTION: LaValle made motion, seconded by Irsfeld, that the City of Hugo appoint Richard Vail as the Fire Chief for 1978. VOTING FOR: LaValle, Schletty, Irsfeld, and Vail. MOTION CARRIED Mr. Richard Vail was present, and stated that the Fire Department needed authorization to purchase some tools. The amount would exceed $100.00. MOTION: Irsfeld made motion, seconded by LaValle, to authorize the Fire Department to purchase needed tools in an amount not to exceed $150.00. VOTING FOR: LaValle, Schletty, Irsfeld, and Vail. MOTION CARRIED 6.6 Police Chief - e Police Chief Barth presented his monthly report along with a recommendation for the filling of the CETA position left open by the resignation of Michael Jensen. Barth felt that Jeff Klarich was qualified to fill the position, and he was certified by CETA. A copy of Mr. Gerald Nelson's application for the position was also provided. Larry Irsfeld inquired if Mr. Klarich was familiarized with the conditions of the position, and Mr. Klarich answered affirmatively. Mayor LaValle stated that he had a problem with the way the whole situation was handled. The CETA program was initiated to hire the underemployed and the unemployed, and neither applicant applies. LaValle stated that they made themselves qualified for the position. He also felt that someone who was self—employed was not qualified. He did not think a man should quit a job to take a lesser paying position.Mr. Barth stated that CETA was aware of the conditions at the time they certified Mr. Klarich, and that they did not have a problem with the circumstances. He stated that he'-only 30 days to fill the vacancy, and to 'start from scratch would be impossible to hire someone. MOTION: Irsfeld made motion, seconded by Vail, to accept Chief Barth's recommendation to hire Jeff Klarich to fill the CETA iosition. Mr. Klarichts pay will be $833.00/monthly with 150.00 clothing allowance, and $250.00 in insurance benefits. VOTING POR: Schletty, Irsfeld, and Vail VOTING AGAINST: LaValle MOTION CARRIED 6.7 Attorney Mr. Johnson presented his monthly report. The maintenance agreement with Grant Township has not been completed as yet (Beisang) . 6.8 Engineer Mr. Kuusisto presented his monthly report. Mr. Kuusisto will be reviewing the sites for the bridge replacement program, and will be giving the specs to the State and Rice Creek. 6.9 Clerk The Clerk received a letter from Minnesota Pollution Control Agency re— garding a Collection System Seminar dealing with the proper operation of wastewater collection systems at the Thunderbird Motel on January 18, 19, and 20, 1978. The city needs a properly trained and certified operator to be in responsible charge of the wastewater collection system. MOTION: LaValle made motion, seconded by Schletty, that Mr. George Koland be authorized to attend the Collection System Seminar at the Thunderbird Motel on January 18, 19, and 20, 1978. The city will pay the $30.00 registration fee, mileage, and $5.00 for the examination. VOTING FOR: LaValle, Schletty, Irsfeld, and Vail MOTION CARRIED r ; 7.0 ORDINANCES AND RESOLUTIONS 'v No discussion 8.0 UNFINISHED BUSINESS 8.2 James Mugs - Letter of credit Mr. Mugg.'s letter of credit has expired, and he stated that most of the construction is completed, and all the lots have been sold. He felt that the road was ready for the city to take over. LaValle felt that the letter of credit should be extended to see what kind of problems there might be. MOTION: LaValle made motion, seconded by Schletty, that the $2,000.00 letter of credit for Mr. James Mugg be extended for one year. A letter should be written to Mr. Mugg telling him that the city will be contacting him June, and will make an inspection of the road and will determine then if the letter of credit can be released. VOTING FOR: LaValle, Schletty, Irsfeld, and Vail MOTION CARRIED Vern Peloquin - Letter of Credit Mr. Peloquin's $7500.00 letter of credit was due the first of the year. He felt that $5,000.00 would be sufficient for the blacktopping. MOTION: LaValle made motion, seconded by Irsfeld, that the letter of credit for blacktopping requirements on 148th Street for Vern Peloquin be reduced to $5,000.00 to insure completion of the project. Letter of credit to run for a term of one year. 8.1 Reserve capacity consideration Mr. Johnson will be contacting Mr. Frost, Metro Waste Control Commission, to try and resolve the problem of possible double payment made by the city. LaValle stated that reserve capacity in the system statement has to be completely reviewed. 9.0 New Business Mr. Daniel Murphy was hired on December 23, 1977, to fill the CETA, Special Projects vacancy. MOTION: Irsfeld made motion, seconded by Vail, to hire Mr. Daniel Murphy under the CETA, Special Projects. The position will be terminated 9/1/78. VOTING FOR: LaValle, Schletty, Irsfeld, and Vail MOTION CARRIED 9.2 Designate Official Newspaper A letter was received from Mr. Rasmussen, Forest Lake Times, expressing their desire to be the city's official newspaper. MOTION: LaValle, made motion, seconded by Irsfeld, naming the For" Lake Times as Hugo's official newspaper for 1978. VOTING FOR: LaValle, Schletty, Irsfeld, and Vail MOTION CARRIED 9.3 Designate Official Depositories MOTION: LaValle made motion, seconded by Schletty, naming the First State Bank of Hugo, the First State Bank of Forest bake, and the First National Bank of Stillwater as the official depositories for the City of Hugo. VOTING FOR: LaValle, Schletty, Irsfeld, and Vail. MOTION CARRIED 9.4 Appoint Acting Mavor MOTION: LaValle made motion, seconded by Vail, to appoint Dan Spitzer as Acting Mayor in 1978. VOTING FOR: LaValle, Schletty, Irsfeld, and Vail. MOTION CARRIED 9.5 Appoint Health Officer MOTION: LaValle made motion, seconded by Schletty, to appoint Councilman Irsfeld and Vail as Health Officers for the City Council in the year 1978. VOTING FOR: LaValle, Schletty, Irsfeld, and Vail. MOTION CARRIED 9.6 Appoint City Council Liaison to Planning Commission MOTION: LaValle made motion, seconded by Schletty, to appoint Larry Irsfeld as the City Council's liaison to the Planning Commission. VOTING FOR: LaValle, Schletty, Irsfeld, and Vail. MOTION CARRIED 9.7 Appoint City Attorney MOTION: LaValle made motion, seconded by Schletty, to appoint Charles Johnson as the attorney for the City of Hugo in 1978. VOTING FOR: LaValle, Schletty, Irsfeld, and Vail. MOTION CARRIED 9.8 Appoint City Engineer MOTION: LaValle made motion, seconded by Schletty, to appoint Howard Kuusisto as the engineer for the City of Hugo in 1978. z Q= VOTING FOR: LaValle, Schletty, Irsfeld, and Vail. MOTION CARRIED 9.10 Appoint Vern Peloquin to Planning Commission MOTION: Vail made motion, seconded by Schletty, to appoint Vern Peloquin to the Planning Commission. VOTING FOR: LaValle, Schletty, Irsfeld, and Vail. 9.11 Appoint Larry Ehret, Chairman' of Planning Commission MOTION: LaValle made motion, seconded by Schletty, to appoint Larry Ehret as Chairman of the Planning Commission. VOTING FOR: LaValle, Schletty, Irsfeld, and Vail. MOTION CARRIED 9.9 Appoint City Clerk It was determined that a motion to this effect was not necessary. 9.13 Call for audit A date will be set at the next regular meeting, January 16, 1978, Mayor LaValle instructed Irsfeld to contact auditors to find out what services they provide, and at what cost. 9.14 Salary Review MOTION: LaValle made motion, seconded by Schletty, to set a date for a Special Meeting of the City Council for January 18, 1978, at 6:00 PM, to discuss salary review and the union contract negotiations. VOTING FOR: LaValle, Schletty, Irsfeld, and Vail. MOTION CARRIED MOTION: LaValle made motion, seconded by Irsfeld, to appoint Howard Schletty in charge of the road program for the year 1978. VOTING FOR: LaValle, Schletty, Irsfeld, and Vail. MOTION CARRIED MOTION: LaValle made motion, seconded by Vail, to adjourn at 10:29 PM All aye. Motion carried. Carol A. Williams, Clerk City of Hugo ' - i sal CERTIFICATE OF Ftt VNY r • - btxrvey-of all that part of the I:::4 of section 17, T 31 :',R 21 ':, :lashin: ton County ,:annesota, described as follows: Co-:.ien:cinr at t:.e intersection of the Easterly right of way line of . :ir,neaotrl `tate "runk highway ;:o.$1 , and the East and 19e. t quarter line of .s.;,id ::cct.i.on 17; - thence T:orterly along said ::asterl-y right of way line )64,4, feet to Point of e.inning of the parcel to.be described ; t':.,nce col. •: nui:,g along said right of way line, (o /.4-fee:, ; thence on a deflectl,n ar:gle pf - 7?°0t to the right, 464.92 feet ; thence on a deflt:etion ane;le of - 102`'15' to the rig , 4 feet; hence on a deflection angle of 7?°45' •ht (o I. to the ri,-ht , 464.92 feet to the Point of Beginning and containing I . :-3.12.4 reser-.acre--ert- less. Survey for: Lauren McCullough . I \ --.64•`_2#1.77-- ---- •51 /(�I► / 11 t •' //402c s 'I "Cr" r__ ll , 161 4 . 4 S.C.; , 1 ( 1! I 7.5 I ' A . o; O , 1 , 46\ /I ,/ i / Jo • • .A i i k i oa r\ <t 1 l :k► - 4647' •-- . . " ... 1 f,�. _. _.. ‘9�% • • • ,.� . Notes: . / - - Drawing_pat_*tO_sc a e - _..--- - -- N1/4 i c� Irons in place as shown -o- t. ! 14 1f; N w( Ni -' 1. s/ £"s*/cs�'t" G T/iti ...cc/pm 1 .� ._ - --- _-- 1;.--- -- T 9.AI, RI"w • 1I hereby certify that above . rap • of survey is true and corcect as shown. Oct. . 1969 .. ? / :..:-,o ' 4A, Surveyor Minn. Ref!,. ":0.1979 1]1 that part of the NES of Section 17, T 31 N, It 21 W, Washington County, Minnesota, described as follows: Commencing at the intersection of the Easterly right of way line of Minnesota State Trunk Highway No. 61, and the East and West quarter line of said said Section 17; thence Northerly along said Easterly right of way line 766.0 feet to the Point of Beginning of the parcel to be described; thence continuing along said right of way line, 900 feet; thence on a deflection angle of 77045' to the right, 464.92 feet; thence on a deflection angle of 102°15' to the right, 900 feet; thence on a deflection angle of 77045' to the right, 464.92 feet to the Point of Beginning and containing 9.36 Acres, more or less. - CEITIFICtTE 0: ^LRV Y • survey of all that part of the I::;I: of Section 17, T 31 1',R 21 ':, dashin;.ton County,:linnesota, described as follows: Co-xlcncing at the intersection of the Easterly right of way line of :•linnesota State 'trunk Highway i:o.61, and the East and '.ie:;t quarter line of sPid Section 17; thence Northerly along said i asterly ril-ht of way line 1727.4 feet to Point of _;eci:inning of the ;parcel to•be described ; thence continuing along said right of way line, 300 feet; thence on a deflection angle pf 77°45 ' to the right, 464.92 feet ; thence on a deflection angle of 102v151 to the right, 300 feet; thence on a deflection angle of 77°45' to the rizht , 464.92 feet to the Point of Beginning and containing 3 .12 Acres, ..lore or less. Survey for: Lauren McCullough I ' or - t: 116 ' i...e • C\ ' I�SC4 I . r� 75 ! i fi • I k• 4 I / \ R, ! i •� 8 o It ' , ik • trl/ - ! , • / 46 /1 . I/ OI/ i �1 ;