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HomeMy WebLinkAbout1979.06.04 CC Minutes Minutes of the proceedings of the meeting of the Hugo City Council of JUNE 4, 1979 The meeting was called to order by acting Mayor, Dan Spitzer, at 7:02 PM. PRESENT: Spitzer, Schietty, Irsfeld and Vail ABSENT: LaValle 3.0 APPROVAL OF MINUTES MOTION: Irsfeld made motion, seconded by Vail, to approve the minutes of May 21 , 1979, after the following change is made: Page 3 (5.7) - Mr. Moe stated that rather than submitting VOTING FOR: Spitzer, Schletty, Irsfeld and Vail MOTION CARRIED MOTION: Irsfeld made motion, seconded by Schletty, to approve the minutes of the Special Meeting of May 30, 1979, after the following change is made: SICK LEAVE: Number of sick slam granted per officer VOTING FOR: Spitzer, Schietty, Irsfeld and Vail MOTION CARRIED 4.0 APPROVAL OF CLAIMS MOTION: Irsfeld made motion, seconded by Vail, to approve the General Claims of June 4, 1979, as submitted. VOTING FOR: Spitzer, Schietty, Irsfeld and Vail MOTION CARRIED MOTION: Irsfeld made motion, seconded by Vail, to approve the Utility Claims of June 4, 1979, as submitted. VOTING FOR: Spitzer, Schletty, Irsfeld and Vail MOTION CARRIED 5.0 PETITIONS. REQUESTS. COMMUNICATIONS & LICENSES. '.1 Angela Anderson - Recreational Trail System (DNR), Ms. Anderson of the DNR was present, and presented the Council with a concept for a trail system from Arden Hillis to 1aylor Falls. This system would encompass property located in the City of Hugo. The leg- islature passed a law in 1977 (Outdoor Recreational Trails), and Ms. Anderson is going to the various communities. looking for their comments. The trail would run along the 50' power easement of NSP. If any fencing 71 JUNE 4, 1979 is required, the cost would be 50% for the property owner and 50% for the state. Spitzer expressed the City's concern for snowmobile crossings on Highway 61 and County Road 4 as possible areas for danger. Ms. Anderson is going to follow the listed steps for development of the master plan as required by law: 1 . Informational public hearing (Forest Lake High School, June 21 , 1979) 2, Set up a citizen advisory board 3. Another public hearing to present proposed route Ms. Anderson will supply the city with a copy of the legislation re- garding this trail system, along with a copy of the concept for the actual trail. 5.2 Letter of Credit for K.E. Companies - Driveway at 12280 Goodview Ave. Tom Crever had inspected the driveway site, and stated that everything was complete. MOTION: Spitzer made motion, seconded by Irsfeld, that the Letter of Credit, in the amount of $1 ,000.00 from K.E. Companies, be allowed to expire on June 15, 1979. VOTING FOR: Spitzer, Schletty, Irsfeld and Vail MOTION CARRIED 5.3 Ronald Granter - Special Use Permit Mr. Granger is proposing to renovate his plumbing building into a res- taurant Paul's Pizza). The work to be done will involve only the in- terior of the building which must meet with approval of the Health Board. The parking area is already blacktopped, and Mr. Granger will be marking the lot for parking spaces. Mr. Granger was also instructed to clearly mark the entrance on Highway 61 , and the exit on 148th Street. MOTION: Irsfeld made motion, seconded by Schletty, to grant a Special Use Permit to Ronald Granger to alter his plumbing building at 14849 Forest Blvd., to a restaurant as per submitted site plan. Special Use Permit addresses itself to only Lot A, as detailed in the Site Plan. Conditions of permit as follows: 1 . Entrance to parking lot will be off Highway 61 and the exit onto 148th Street. 2. The City recognizes the existing driveway as detailed on sketch plan. 3. The property owner is to provide appropriate screen- ing on the easterly border of the property, either by vegetation or fencing, if directed to do so. 4. Proof of appropriate screening should be filed by 12/31/79. 7 2 JUNE 4, 1979 Ronald Granger - S.U.P. Continued 5. The building modification should be in agreement with the plans submitted by Mr. Granger, currently a part of the file. 6. An irrevocable letter of credit, in the amount of $1 ,000.00 to cover item 3, be provided to the city. VOTING FOR: Spitzer, Schletty, Irsfeld and Vail MOTION CARRIED '.4 Fischer Construction - Mining Permit Howard Kuusisto reported that haul route Irish Avenue was in need of patching of the blacktopped area. Mr. Fischer has agreed to satisfy this request. MOTION: Irsfeld made motion, seconded by Vail, to authorize re- newal of the Mining Permit for Fischer Construction un- til June 30, 1980, after updated letter of credit and certificate of insurance is provided to the City. Also subject to the previously stated conditions, with the addition of Item 12 - That Mr. Fischer will restore Irish Avenue to the satisfaction of the City Engineer within the term of the renewal. VOTING FOR: Spitzer, Schletty, Irsfeld and Vail MOTION CARRIED 5 Richard Schuh - Mining Permit Howard Kuusisto reported that haul routes Irish Avenue and 152nd Street are in need of gravel. Mr. Schuh has agreed to satisfy this request. MOTION: Snhletty made. motion,' seconded by Irsfeld,• to authorize renewal of the Mining Permit for Richard Schuh until June 30, 1980, after updated letter of credit, bond, and certificate of insurance is provided to the City. Also subject to the previously stated conditions, except that Item 7 be changed to a $25,000.00 bond and a $10,000.00 letter of credit. VOTING FOR: Spitzer, Schletty, Irsfeld and Vail MOTION CARRIED 5.6 I,aVina Duraine - Special Use Permit MOTION: Irsfeld made motion, seconded by Vail, to approve the Special Use Permit for I,av4.na Duraine until June 30, 1980, subject to the conditions as previously stated. JUNE 4, 1979 73 LaVina Duraine - S.U.P. continued VOTING FOR: Spitzer, Schletty, Irsfeld and Vail MOTION CARRIED 5.7 Bald Eagle Sportsman Assn. - Annual review of Special Use Permit Mr. Timm, Club's president, was present, and stated that he would pro- vide the City with the telephone numbers for the Club's officers. MOTION: Irsfeld made motion, seconded by Vail, that the annual review of the Special Use Permit for the Bald Eagle Sportsman Association is complete and satisfactory. VOTING FOR: Spitzer, Irsfeld and Vail ABSTAINED: Schletty MOTION CARRIED 5.8 Howard Kuusisto - Report on Muggs Road At the annual road inspection, Kuusisto reviewed the site and reported that the culverts were still in poor condition. MOTION: Irsfeld made motion, seconded by .Schletty, directing the City Clerk to send a letter to Mr: Muggs asking him to repair the culverts after which the city will be in a position to release his letter of credit. VOTING FOR: Spitzer, Schletty, Irsfeld and Vail MOTION CARRIED 6.0 REPORTS OF OFFICERS AND COMMITTEES 6.1 Ordinance Committee Spitzer directed the City Clerk to notify the Chairperson of the Ordinance Committee to put together a current draft of the Subdivision Ordinance, provide an appropriately typed copy to this office for distribution to members of the City Council for the next regular meeting (June 18), at which time a meeting date will be set for review of the Subdivision Ordinance. 6.2 Planning Commission - Statue of Site Plan Approval in CB & RB Zone Attorney Johnson stated that this should be incorporated in the Zoning Ordinance and cross referenced in the Building Code section. MOTION: Irsfeld made motion, seconded by Vail, that the Ordinance Committee be contacted as to the status of this matter. VOTING FOR: Spitzer, Schletty, Irsfeld and Vail MOTION CARRIED 4 JUNE 4, 1979 6.3 Water Superintendent - No report 6.4 Building Inspector Mr. Crever submitted his monthly report. Mr. Crever stated that it appears that someone is occupying the last house belonging to Grace Development. Mr. Crever was instructed to inspect the house at his earliest convenience and find out if a sewer permit has been pulled. If someone is occupying the house and no permit has been pulled, they are to be notified that the house is not to be occupied. Mr. Crever submitted a letter from Rice Creek Watershed regarding in- dividual sewage treatment systems guidelines. Attorney suggested that the matter be referred to the Ordinance Committee, and some provision, and some provision be made for permit fees. 6.5 Fire Chief - No report 6.6 Police Chief - No report 6.8 Engineer Howard Kuusisto submitted his monthly report. 6.7 Attorney Attorney Johnson discussed the Brevig dike matter. Easements had been submitted to the property owners for the relocation of the dike, and he has received one back. The relocation agreement expired on June 1 , 1979. He stated that the city should not proceed with any work un- til a new agreement between Brevig and the City is signed. Howard Schletty was instructed to remove the barricade from the Brevig pro- perty on June 5, 1979. Councilman Schletty inquired as to what part of the Bayless road should be maintained by the City. Johnson thought that the city owned up to the old cul-de-sac. Howard Kuusisto will review this matter. 6.5 Fire Chief Ron Istvanovich was present and stated that the spot lights and night lights were not in working order. He requested that an electrician be hired to rectify these problems, and also have the relay on the siren inspected. MOTION: Spitzer made motion, seconded by Irsfeld, authorizing the City Clerk to have the lights in the firehall re- paired and the automatic door circuit split. Relay on siren to be inspected. VOTING FOR: Spitzer, Schletty, Irsfeld and Vail MOTION CARRIED JUNE 4, 1979 Fire Chief Continued The Fire Chief stated that the Fire Department was called to an emer- gency at the trailer court and one of the firemen almost fell off the truck when they hit the speed bumps. He requested that they be re- moved or made more gradual. Spitzer directed the City Clerk to contact Mr. Joe Oman and have him placed on the agenda to discuss traffic pro- cedures in the park. Mr. Istvanovich asked- for permission to place limestone on the west side of the new lavatory facility to be used for parking. The lime- stone would be hauled on a volunteer basis and the cost for materials would be approximately $150.00. VOTING FOR: Spitzer, Schletty, Irsfeld and Vail MOTION CARRIED TONY SCHLOEGL - FARM SITE PLAN MOTION: Irsfeld made motion, seconded by Schletty, to place Tony Schloegl on the agenda. VOTING FOR: Spitzer, Schletty, Irsfeld and Vail MOTION CARRIED. MOTION: Irsfeld made motion, seconded by Schletty, to approve the Farm Site Plan for Tony Schloegl, 15658 Homestead Avenue, as submitted. MOTING FOR: Spitzer, Schletty, Irsfeld and Vail MOTION CARRIED MIKE MCALLISTER McAllister stated that the building is very near completion (lavatory facility). He stated that the existing electrical service would work for the new facility. A separate service was needed. MOTION: Irsfeld made motion, seconded by ,Vail, authorizing payment of $170.00 to Countryside''Electric for bringing electrical service to the lavatory facility, as approved by the Mayor. Payment will be made from the General Fund, and not part of the project cost. VOTING FOR: Spitzer, Schletty, Irsfeld and Vail MOTION CARRIED MOTION: Irsfeld made motion, seconded by Schletty, authorizing the City Clerk to pay $188.00 to the general contractor out of the cost overrun fund. $108.00 - additional electrical supplies $ 80.00 - crane work VOTING FOR:Spitzer, Schletty, Irsfeld and Vail JUNE 4, 1979 MOTION CARRIED MOTION: Irsfeld made motion, seconded by Schletty, that the City Clerk be authorized to pay the general contractor $14,699.00 and the $300.00 be held until authoriza- tion from the city council at the meeting of June 18th. VOTING FOR: Spitzer, Schletty, Irsfeld and Vail MOTION CARRIED 6.9 Clerk The Clerk suggested that, in the future, when the city park is used, a deposit be required to cover any costs incurred by the city. The Clerk was directed to find the cost for special pickup for a dumpster and barrels. RESOLUTION 1979-47 MOTION: Irsfeld made motion, seconded by Vail, to adopt RESOLUTION 1979-47, A RESOLUTION ENTERING INTO A COOPERATIVE PURCHASING AGREEMENT WITH THE STATE OF MINNESOTA. VOTING FOR: Spitzer, Schletty, Irsfeld and Vail MOTION CARRIED RESOLUTION 1979-48 MOTION: Vail made motion, seconded by Irsfeld, to adopt RESOLUTION 1979-48, A RESOLUTION OF THE GOVERNING BODY AMENDING THE ORIGINAL GRANT AGREEMENT FOR 1976-77 AND REQUESTING AND AUTHORIZING THE METROPOLITAN COUNCIL TO APPROVE THE AWARD OF THE 1978-79 LOCAL PLANNING ASSISTANCE GRANT FUNDS AS PER THE METROPOLITAN COUNCIL ADOPTED GUIDELINES FOR THE APPLICATION, AWARD AND DISBURSEMENT OF SAID FUNDS AS AUTHORIZED BY PROVISIONS OF THE METROPOLITAN LAND PLANNING ACT ADOPTED BY THE STATE LEGISLATURE. VOTING FOR: Spitzer, Schletty, Irsfeld and Vail MOTION CARRIED The City received a letter from Washington County Highway Department regarding difficulties that have been created by utility companies. They have suggested that Hugo consider the establishment of a Utility Permit System to maintain proper control of utility locations. This matter is to be referred to the Ordinance Committee. JUNE 4, 1979 TAX ADVANCE MOTION: Spitzer made motion, seconded by Irsfeld, authorizing the City Clerk to request $30,000.00 advance against property taxes for the current year. VOTING FOR: Spitzer, Schletty, Irsfeld and Vail MOTION CARRIED 8.0 UNFINISHED BUSINESS 8.1 Personnel Policy MOTION: Irsfeld made motion, seconded by Schletty, to adopt the Personnel Policy for all departments in the City of Hugo not covered by a union contract. VOTING FOR: Spitzer, Schletty, Irsfeld and Vail MOTION CARRIED 8.2 Washington County Highway Contract MOTION: Schletty made motion, seconded by Irsfeld, that the City of Hugo sign the Washington County Highway Contract for one year (May 1 , 1979 to April 30, 1980). VOTING FOR: Spitzer, Schletty, Irsfeld and Vail MOTION CARRIED 10.0 MISCELLANEOUS A meeting date to discuss the Police Contract will be set at the next City Council meeting of June 18th. Councilman Irsfeld inquired as to the possibility of the Boy Snouts using the City park for an overnight. Spitzer stated he felt there would be no problem as long as supervision was provided, and standard clean up procedures were initiated. MOTION: Irsfeld made motion, seconded by Schletty, to adjourn at 10:26 PM. All aye. Motion Carried. 0 a e-( . , AUL It'r1 Carol A. Williams, Clerk/Treasurer City of Hugo