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HomeMy WebLinkAbout1981.05.18 CC Minutes r",—) MINUTES OF THE PROCEEDINGS OF THE HUGO CITY COUNCIL May 18, 1981 The special meeting to consider insurance bids and position description for the City Clerk was called to order by acting Mayor, Larry Irsfeld, at 6:25 PM. PRESENT: McAllister, Irsfeld, Vail ABSENT: LaValle and Schletty Bids were received from Beulke Insurance and Curtis Agency and submitted to the Council. Mr. Curtis was unable to submit an accurate bid because all specifications were not available to him. MOTION: McAllister made motion, seconded by Vail, that the two insurance bids are accepted and to be placed on the agenda for tonight's regular meeting. VOTING FOR: McAllister, Irsfeld, Vail MOTION CARRIED MOTION: McAllister made motion, seconded by Vail, that the guidelines for City Clerk be placed on the agenda for the regular meeting. VOTING FOR: McAllister, Irsfeld, Vail MOTION CARRIED MOTION: Irsfeld made motion, seconded by McAllister, to adjourn the special meeting at 6:55 PM. VOTING FOR: McAllister, Irsfeld, Vail MOTION CARRIED The regular meeting was called to order by acting Mayor, Larry Irsfeld, at 7:02 PM. PRESENT: McAllister, Irsfeld, Vail ABSENT: LaValle and Schletty 3.0 APPROVAL OF MINUTES MOTION: McAllister.made motion, seconded by Vail, to approve the minutes of May 4, 1981 , as submitted. VOTING FOR: McAllister, Irsfeld, Vail MOTION CARRIED MOTION: Vail made motion, seconded by McAllister, to consider the minutes of the Special Meeting of May 11 , 1981 , at the end of the meeting. VOTING FOR: McAlllister, Irsfeld, Vail MOTION CARRIED MOTION: McAllister made motion, seconded by Vail, to approve the minutes of the public hearing on the proposed Comprehensive plan, May 12, 1981 , as submitted. VOTING FOR: McAllister, Irsfeld, Vail MOTION CARRIED 7A May 18, 1981 4.0 APPROVAL OF CLAIMS MOTION: Vail made motion, seconded by McAllister, to approve the General Claims for May 18, 1981 , as submitted. VOTING FOR: McAllister, Irsfeld, Vail MOTION CARRIED MOTION: McAllister made motion, seconded by Vail, to approve the Utility Claims for May 18, 1981 , as submitted. VOTING FOR: McAllister, Irsfeld, Vail MOTION CARRIED 5.0 PETITIONS, REQUESTS, COMMUNICATIONS & LICENSES 5.1 MR Tourist Camp - Nuisance Complaint Mike McAllister inspected the property and stated that there was a definite improve- ment in the condition of the property. (SCHLETTY ARRIVED AT 7:07 PM) . However, there are still some areas that have not been cleaned. McAllister and Irsfeld will make another on-site inspection. MOTION: McAllister made motion, seconded by Vail, that the matter be placed on the agenda for the Council meeting of June 15, 1981 . VOTING FOR: McAllister, Schletty, Irsfeld, Vail MOTION CARRIED 5.3 Leonard Noack- Junkyard License Mr. Noack's Special Use Permit states that two rows of trees are to be planted along the south property line for screening purposes. The Planning Commission has recommended that the Junkyard License be issued for a term of one year, and if the trees that have been planted this spring grow, another row be planted in the spring of 1982. If the new trees do not survive, another form of screening should be considered. MOTION: McAllister made motion, seconded by Vail, to approve the application for Leonard Noack for an Auto Dismantling Yard for the year 1981 . Another row of trees need not be planted this year. VOTING FOR: McAllister, Schletty, Irsfeld, Vail MOTION CARRIED MOTION: Irsfeld made motion, seconded by Schletty, that a note be placed in the Noack file that when Mr. Noack' s license comes up for renewal, the Planning Commission look at original row of trees planted in 1981 , and if they are not making satisfactory progress, consider another meansof screening the yard. If the trees are progressing along, to place a second row as required in the Special Use Permit. VOTING FOR: McAllister, Schletty, Irsfeld, Vail MOTION CARRIED May 18, 1981 5.5 Vernon Giese - Site Plan Approval Mr. Giese, 14227 Forest Boulevard, RB zone, would like to move in a 14 x 20 garage to be used for personal storage. The Building Inspector has inspected the building, and approved of its condition. MOTION: Vail made motion, seconded by Schletty, to approve the Site Plan for Vernon Giese, 14227 Forest Boulevard, to move in a 14 x 20 garage onto his property. VOTING FOR: McAllister, Schletty, Irsfeld, Vail MOTION CARRIED 5.2 William Clark - Expiration of Letter of Credit The City Engineer had reported previously that the erosion control was not taken care of across the road from the Clark property. Mr. Clark had removed fill for the construction of his home at 12601 Homestead Drive from this land. Clark stated that the Letter of Credit, which expires June 1 , 1981 , was a guarantee for his house only, and not for property across the road.. The top of the hill has been seeded, and is working, but more bales of hay would be required and additional seeding along the bottom portion. Mrs. Gunn, owner of the property where the fill was removed, stated that they have spent over $2,000 trying to stop the water erosion. She was not aware that additional bales of hay were required, and stated that they are now going to bring more, heavier soil, and will be doing additional seeding. Schletty stated that upon inspection of the area, that there was sand in the ditch they needs to be removed. Mr. Clark agreed to remove the necessary amount of sand from the ditch, and Mrs. Gunn stated that she was willing to take the responsibility to see that the erosion problem is solved. MOTION: McAllister made motion that the Letter of Credit be reduced from $2,500 to $500 and be extended to cover the erosion control on the west side of Homestead Drive in the vicinity of Lot 5. Erosion control to be to the satisfaction of the City Engineer. MOTION FAILED FOR LACK OF SECOND. MOTION: Irsfeld made motion, seconded by Vail, that Mr.. Clark will put in twice as many control structures as is existing, and will clean out the ditch right- of-way by/on May 28, 1981 or he will supply the city with an extended Letter of Credit, in the amount of $500.00, running to July 31 , 1981 . Such Letter of Credit to be in the clerk's office at 8:00 AM, June 1 , 1981 , or • the existing Letter of Credit will drawn upon if one of the above two con- ditions are not met (work completed or extended Letter of Credit). Work will be subject to. the satisfaction of the City Engineer. VOTING FOR: McAllister, Schletty, Irsfeld, Vail MOTION CARRIED 5.8 Jeffrey Barbour - Amended Special Use Permit No application has been submitted as of this date. MOTION: McAllister made motion, seconded by Schletty, that the matter be tabled until an application is completed by Jeffrey Barbour. VOTING FOR: McAllister, Schletty, Irsfeld, Vail MOTION CARRIED May 18, 1981 5.9 Act on Board of Review A letter was received from Mr.Whita ker regarding his taxes. The letter was dated May 11 , but was not received by the city until May 15th. This letter had to be available for the Board of Review before any action could be taken on the request.. A letter to be forwarded to Mr. Whita ker explaining the situation. MOTION: McAllister made motion, seconded by Vail, that the changes in the assess- ments recommended by the local Board of Review be accepted. VOTING FOR:. McAllister, Schletty, Irsfeld, Vail MOTION CARRIED MOTION: McAllister made motion, seconded by Schletty, that the changes in assess- ments be forwarded to the County Auditor. VOTING FOR: McAllister, Schletty, Irsfeld, Vail MOTION CARRIED 6.0 ORDINANCES AND RESOLUTIONS 6.1 Pocket Gopher Resolution MOTION: Schletty made motion, seconded by Vail, to adopt RESOLUTION 1981-5, A RESOLUTION ESTABLISHING A BOUNTY ON POCKET GOPHERS IN THE CITY OF HUGO, MINNESOTA, AND AUTHORIZING THE APPOINTMENT OF A BOUNTY PAYMASTER FOR RECEIVING CLAIMS AND PAY BOUTIES ON POCKET GOPHERS, AND ESTABLISHING COMPENSATION FOR THE BOUNTY PAYMASTER. Gopher Bounty to be increased from 25¢ a pair to 750 a pair. VOTING FOR: McAllister, Schletty, Irsfeld, Vail MOTION CARRIED 6.2 Capital Improvement Resolution MOTION: Irsfeld made motion, seconded by Schletty, to adopt RESOLUTION 1981-6, A RESOLUTION DELETING THE CAPITAL IMPROVEMENT FUND FROM THE CITY LEDGERS. VOTING FOR: McAllister, Schletty, Irsfeld, Vail MOTION CARRIED 6.3 Report from Ordinance Committee Regarding Regarding 1 :30 ClosinE The Ordinance Committee did not have a quorem at their last meeting to make a recommendation. The next meeting has been scheduled for June 2, 1981 . MOTION: Schletty made motion, seconded by Vail, to return the matter to the Ordi- nance Committe for their review at the meeting of June 2, 1981 , when they have a full quorem. A report to be submitted for the Council meeting of June 15, 1981 . VOTING FOR: McAllister, Schletty, Irsfeld, Vail MOTION CARRIED Attorney Johnson will advise them of any current changes the current legislature may have enacted.. G J May 18, 1981 MISCELLANEOUS Mr. Frank Martin, owner of 10 acres included in the sludge/ash site in Hugo, appeared before the Council requesting their assistance and to encourage resistance to the proposed site. . Mrs. Riemer, owner of a house in that area, stated that she has been in contact with Connie Levi. Mrs. Levi suggested that the city get on record as being opposed to the site by submission of a Resolution. Copies of the Resolution to be forwarded to the necessary agencies. MOTION: Schletty made motion, seconded by Irsfeld, that Councilmen McAllister and Vail work on a sludge/ash Resolution for the meeting of June 1 , 1981 . VOTING FOR: McAllister, Schletty, Irsfeld, Vail MOTION CARRIED 7.0 UNFINISHED BUSINESS Mr. Johnson has prepared the release agreement for the Brevig dike matter. When the Minor Subdivision is completed, the agreement will signed off. The Washington County Sheriff's Contract has been received with the necessary re- visions. Attorney Johnson stated that the contract is now ready to be acted on. MOTION: Irsfeld made motion, seconded by Schletty, to authorize the Mayor to sign the Police Contract with Washington County. VOTING FOR: McAllister, Schletty, Irsfeld, Vail MOTION CARRIED Mr. Johnson clarified his previous comments relating to executive sessions. The law has not been changed. There are no particular guidelines relating to the Open Meeting Law, and litigation is handled on an individual basis. MOTION: McAllister made motion, seconded by Vail, that correspondence from Council- man Larry Irsfeld indicating his withdrawal of resignation be accepted. VOTING FOR: McAllister, Schletty, Vail ABSTAINED: Schletty MOTION CARRIED The Development Contract for the Shamrock Glen subdivision has been prepared, and can be discussed when permits are granted from Rice Creek Watershed. INSURANCE BIDS The Curtis Agency had submitted a bid of $5,968.00 for city insurance. Mr. Curtis did not have all specifications when making his bid. The Beulke Agency submitted a bid of $7,733.00, with an estimated dividend reduction bringing the cost to $5,433.00. MOTION: McAllister made motion, seconded by Vail, that the city insurance be renewed with the Beulke Agency, with an expiration date of June 1 , 1982, at a cost of approximately $5,433.00. VOTING FOR: McAllister, Irsfeld, Vail ABSTAINED: Schletty MOTION CARRIED May 18, 1981 MOTION: McAllister made motion, seconded by Schletty, that the City Clerk's office schedule on the agenda for a regular Council meeting, at least 90 days ahead of time, of expiration: of any insurance coverage. VOTING FOR: McAllister, Schletty, Irsfeld, Vail MOTION CARRIED Councilman Irsfeld instructed theclerk to obtain a comprehensive list of the city's insurance coverage from our agent. 5.7 Don Olson (Pete Nadeau) - Construct house on 40 x 129 lot Mr. Olson, prospective purchaser, would like to construct a house on the corner lot of Highway 61 and 150th Street (southeast corner) . The lot is 40 x 129 feet and could never meet the setback requirements. There are other houses in Hugo only 10 feet from the road, but they are not corner lots. If a house was constructed on the lot, it would probably block the view in the intersection, and set much closer to the lot linethan the existing house in the area. . Schletty suggested the property contact the city regarding the assessments that have been paid on the property to date. It was Councilman Irsfeld's opinion that the. only solution to the problem would be to sell the land to an adjoining property owner. 8.0 NEW BUSINESS Mr. Lindau, 5880 Egg Lake Road, had previously applied for subdivision of his 12 acres, and then withdrew his application, He submitted a new planto the clerk's office, whereby the land would be divided into two parcels, one consisting of5 acres (with the house) and the other of 7 acres (construction of new house) . Mr. Lindau stated that he could not go ahead with the plan until he found out if the city would allow him to connect to the manhole .on County Road 8A. Engineer Kuusisto was not present at meeting to state whether the manhole could accommodate another connection. There isalready a temporary connection to this manhole from a resi- dence across the street from the Lindau property. Matter of possible assessments to be discussed. MOTION: Irsfeld made motion, seconded by McAllister, that the Lindau matter be placed on the agenda for the Council meeting of June '1 , 1981 . Messrs.. Kuusisto and Lindau are to be notified by letter of what is taking place and Kuusisto to report at this meeting. VOTING FOR: McAllister, Schletty, Irsfeld, Vail MOTION CARRIED McAllister stated that the city dump trucks are in need of repair. He is not sure the exact costs to have them repaired, but stated that he will use his discretion and have only one repaired at a time. MOTION: McAllister made motion, seconded by Vail, that the Chevrolet and Ford dump trucks be repaired in an amount not to exceed $1 ,500.00. VOTING FOR: McAllister, Irsfeld, Vail VOTING AGAINST: Schletty MOTION CARRIED MOTION: McAllister made motion, seconded by Vail, that the minutes of the Special Meeting of May 11 , 1981 , be tabled until the meeting of June 1 , 1981 . VOTING FOR: McAllister, Schletty, Vail ABSTAINED: Irsfeld MOTION CARRIED May 18, 1981 MOTION: McAllister made motion, seconded by Vail, that the matter concerning the hiring of a bookkeeper for the City of Hugo be scheduled for the Council meeting of June 1 , 1981 . VOTING FOR: McAllister, Schletty, Irsfeld, Vail MOTION CARRIED AttOrney' Johnson, representing John Kostuch, stated that the Van Go addition was constructed over the property line.' Mary Dougherty is going to deed a 37 x 284.4 strip of land to Mr. Kostuch to clear up the matter. This matter should be handled by a Minor Subdivision, and a restrictive covenant be attached to the deed stating that strip of land is not be used as a separate buildable lot and the two parcels will be treated as one. 9.0 CLERK MOTION: McAllister made motion, seconded by Vail, to adopt= RESOLUTION. 1981-7, A RESOLUTION INDICATING THAT PLANS FOR PROJECT NO. S.A.P. 82-608-05 SHOWING THE IMPROVEMENT OF COUNTY STATE AID HIGHWAY NO. 8 WITHIN THE LIMITS OF THE CITY AS A STATE AID PROJECT HAVE BEEN PREPARED AND PRESENTED TO THE CITY OF HUGO. VOTING FOR: McAllister, Schletty, Irsfeld, Vail MOTION CARRIED Councilman Schletty will review the proposed Maintenance Agreement with Washington County and matter to be discussed at the Council meeting of June 1 , 1981 . MOTION: McAllister made motion, seconded by Irsfeld, that the material indicating job description for the City Clerk be placed on the agenda for the Council meeting of June 1 , 1981 . VOTING FOR: McAllister, Schletty, Irsfeld, Vail MOTION CARRIED MOTION: Irsfeld made motion, seconded by McAllister, directing Councilman Schletty to contact NSP and have an 18' arm light placed on the existing pole located on the south side of 148th Street, and to have the curb painted yellow as he sees fit. VOTING FOR: McAllister, Schletty, Irsfeld, Vail MOTION CARRIED MOTION: Vail made motion, seconded by McAllister, to adjourn at 10:13 PM. All aye. Motion Carried. Carol A. Williams, Clerk/Treas. City of Hugo