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HomeMy WebLinkAbout1981.08.03 CC Minutes MINUTES OF THE PROCEEDINGS OF THE HUGO CITY COUNCIL August 3, 1981 The meeting was called to order by Mayor LaValle at 7:05 PM. PRESENT: LaValle, McAllister, Irsfeld ABSENT: Schletty and Vail 3.0 APPROVAL OF MINUTES MOTION: Irsfeld made motion, seconded by McAllister, to approve the minutes of July 20, 1981 , after the following corrections have been made: Larry Irsfeld was not present at the meeting and his name should be re- moved from any motions. Page 119 (#4) - delete "with similar construction" VOTING FOR: LaValle, McAllister, Irsfeld MOTION CARRIED 4.0 APPROVAL OF MINUTES MOTION: Irsfeld made motion, seconded by McAllister, to approve the General Claims for August 3, 1981 , as submitted. VOTING FOR: LaValle, McAllister, Irsfeld MOTION CARRIED MOTION: McAllister made motion, seconded by Irsfeld, to approve the Utility Claims for August 3, 1981 , as submitted. VOTING FOR: LaValle, McAllister, Irsfeld MOTION CARRIED • 5.0 PETITIONS, REQUESTS, COMMUNICATIONS AND LICENSES 5.1 James Leroux - Renew of Mobile Home Permit MOTION: McAllister made motion, seconded by Irsfeld, to renew the Mobile Home Permit for James Leroux, 4360 165th Street North, under Chapter 40, Article III, Subdivision D, for a period of 90 days. VOTING FOR: LaValle, McAllister, Irsfeld MOTION CARRIED 5.2 Evelyn Regnier - Site Plan Approval Mrs. Evelyn Regnier was present, and is seeking authorization to construct a 24 x 40 wood frame garage on the 15 acres they have recently purchased from Art LaCasse. The building would be for storage of agricultural equipment and supplies. MOTION: Irsfeld made motion, seconded by McAllister, to approve the Site Plan for Gilbert & Evelyn Regnier, to construct a 24 x 40 wood frame garage for use as storage for agriculture equipment and supplies. VOTING FOR: LaValle, McAllister, Irsfeld MOTION CARRIED August 3, 1981 5.3 Robert McCullough - Bond and Septic System Agreement Mr. McCullough contacted City Hall, and stated that he would not be attending the meeting at 7:15 PM as requested, and that he would have the bond and septic system agreement at City Hall by August 15, 1981 . MOTION: Irsfeld made motion, seconded by McAllister, to table the Robert Mc- Cullough matter until the meeting of August 17, 1981 . VOTING FOR: LaValle, McAllister, Irsfeld' MOTION CARRIED 5.4 Jerry Land - Site Plan Approval and Variance Mrs. Land was present, and would like approval to construct a 32 x 40 pole barn close-to the front lot line than the principal structure. The building would be used for personal use only. MOTION: Irsfeld made motion, seconded by LaValle, to approve the variance request of Jerry Land to construct an accessory structure closes to the front lot line than principal structure. The variance approved because the building is set back 400' already from the front lot line. VOTING FOR: LaValle, McAllister, Irsfeld MOTION CARRIED MOTION: Irsfeld made motion, seconded by McAllister, to approve the Site Plan for Jerry Land, 6995 170th Street, to construct a 32 x 40 pole building to be used for the storage of personal property only. VOTING FOR: LaValle, McAllister, Irsfeld MOTION CARRIED 5.5 Dennis Schultz - Variance and Site Plan Approval Mr. Schultz, 13101 Henna Avenue, would like to construct a 32 x 56 pole barn for his personal storage. Since Mr. Schultz had done some excavating prior to City approval, he would like to construct the barn 11 feet from the lot line rather than the required 20 feet. There. is letter on file from his neighbor to the south, Mr. Wayne Root, stating that he has no objection to the location of the building. MOTION: McAllister made motion, seconded by Irsfeld, to approve the variance for Dennis Schultz to allow construction of a 32 x 56 pole barn to be con- structed 11 feet from the property line rather than the required 20 feet. VOTING FOR: LaValle, McAllister, Irsfeld MOTION CARRIED MOTION: McAllister made motion, seconded by Irsfeld, to approve the Site Plan for Dennis Schultz, 13101 Henna Avenue, to construct a 32 x 56 pole barn for personal storage only. It was noted that Mr. Schultz's application for a Building Permit stated the use of the building to be for repair of cars. Mr. Schultz stated that the-only repairs that would be done would be on personal possessions. For the record, Mr. Schultz was informed that repairs on vehicles for compensation was not allowed, and Mr. Schultz concurred. August 3, 1981 Dennis Schultz - cont. VOTING FOR: LaVal le, McAllister, Irsfeld MOTION CARRIED 5.7 Realty World North - Rezoning (McCullough property) The City Council could not take action on the application for rezoning because of the absence of Schletty and Vail. A 4/5's vote is required for approval. MOTION: McAllister made motion, seconded by Irsfeld, that the rezoning matter be tabled until the meeting of August 17, 1981 . VOTING FOR: LaValle, McAllister, Irsfeld MOTION CARRIED 6.0 REPORTS OF OFFICERS & COMMITTEES 6.1 Ordinance Committee - No discussion 6.2 Planning Commission - No discussion 6.3 Water Superintendent - No discussion 6.4 Building Inspector Mr. Crever submitted his montly report. Mr.. Crever noted that the Alvin Ebeling residence had recently been sold, and that the requirements for the Special Use Permit have not been met. McAllister stated that he will check with Dick Mireault as to what his intentions are for the house (duplex and single family dwelling) . The matter will be addressed at the Council meeting of September 8, 1981 . MOTION: McAllister made motion, seconded by Irsfeld, that in all future Special Use Permits granted by the City of Hugo, the following statsnent should be included: Any and all conditions of the Special Use Permit must be met within 60 days, unless otherwise stipulated in this permit. If conditions are not met, the Special Use Permit approval will be null and void and a new application must be filled out. VOTING FOR: LaValle, McAllister, Irsfeld MOTION CARRIED 6.5 Fire Chief - No discussion 6.7 Engineer Mr. Kuusist o submitted his montly report. Mr. Kuusisto stated that Project 8102 in the Bald Eagle Industrial Park will commence August 4, 1981 , at 8:00 AM. A final cost figure will be submitted to Ehlers by the engineer. Councilman Irsfeld stated that there could be a problem with the public hearing notice as published because there was no mention of a dollar cost of the project. After Bill Fahey, Ehler and Assoc. , has reviewed the matter with their bonding attorney, the city will know if another public hearing will need to be published. August 3, 1981 Engineer - cont. MOTION: Irsfeld made motion, seconded by McAllister, that a Special Meeting be scheduled for August 24, 1981 , at 7:00 PM, for a possible public hearing on Project 8102 in the Bald Eagle Industrial Park. VOTING FOR: LaValle, McAllister, Irsfeld MOTION CARRIED MOTION: Irsfeld made motion, seconded by McAllister, that the Mayor be authorized to initiate the proper publication to affect a new public hearing for Project 8102 in the Bald Eagle Industrial Park. VOTING FOR: LaValle, McAllister, Irsfeld MOTION CARRIED MOTION: Irsfeld made motion, seconded by McAllister, that the Mayor be authorized to sign Change Order #1 for Project 8102. VOTING FOR: LaValle, McAllister, Irsfeld MOTION CARRIED MOTION: McAllister made motion, seconded by Irsfeld, that the City Engineer's office be requested and authorized to prepare a report on the impact of the sanitary landfill located in Hugo, and that the Mayor be authorized to expend the necessary funds, if necessary, in obtaining outside con- sulting assistance. VOTING FOR: LaValle, McAllister, Irsfeld MOTION CARRIED 6.6 Attorney Mr. Johnson submitted his monthly report. Mr. Johnsonquired as to the status of the Howard Moe request for subdivision. Mr. Moe hadnilormed of what"was re- quired of him, but as of this date, nothing has been submitted. The subdivision application for subdivision is to be placed on the Planning Commission agenda for August 12, 1981 , and definite action to be taken. Mr. Moe is to be notified of this matter. Mr. Johnson had received a copy of a Warranty Deed for the subdivision of land in the Peloquin Industrial Park for KSTP's satellite station. The survey submitted included a 10' drainage easement which was not included on the deed. LaValle stated that there is anew drainage plan being prepared, and if KSTP is going to be a party of the final plat, that easement could be placed on the plat at that time. Peloquin stated that easements are indicated on the KSTP property and Riermann property on the plat. There was discussion on the changes in the original plat, and whether a new application should be submitted. Attorney Johnson stated that the ordinance allows for amendments if close to the original plan. If the plan changes drastically, a new application would be required. . In order for the Minor Subdivision to be officially approved, KSTP should submit a corrected Certificate of Survey showing access to their property from 152nd Street. MOTION: Irsfeld made motion, seconded by McAllister, that the City sign the Warranty Deed and take care of the drainage easement at such time as plat is worked on. Irsfeld withdrew his motion. iJ August 3, 1981 MOTION: McAllister made motion, seconded by Irsfeld, that the City Clerk's office be authorized to sign the Warranty Deed, after the City Attorney has re- viewed a corrected copy of the survey showing the requirements voted on by the City Council in the Minor Subdivision. VOTING FOR: LaValle, McAllister, Irsfeld MOTION CARRIED 5.6 First State Bank of Hugo - Site Plan Approval The bank is proposing the construction of an addition to the existing structure along with increased drive-in teller accommodations. Proof-of-ownership was sub- mitted by James Flannery, but the Attorney could not review without a copy of the Certificate of Survey. Engineer Kuusisto reviewed the drainage plan as submitted to Rice Creek Watershed, and stated that he could see nothing wrong with the plan. LaValle stated that the sanitary sewer easement was not included on the plan, and that there would be digging on the city's easement. There was discussion on the covering for the parking lot, and Richard Vail stated that the new parking lot will be blacktopped, and that Rice Creek Watershed has seen the plan with black- topping. MOTION: McAllister made motion, seconded by Irsfeld, to approve the Site Plan for the First State Bank of Hugo to demolish their existing drive-up facility and subsequently extend the present building 20 feet to the north and add six (6) drive-up lanes, subject to the following: 1 . That an authorized bank signature be obtained on the application for Site Plan Approval or a letter of consent be obtained from the pro- perty owner for the applicant to act on the bank's behalf. 2. A Certificate of Survey be submitted showing the property and all easements. 3. A letter of credit, in an amount to be determined by the City Engineer, be obtained to guarantee the following: a. Installation of bituminous surface for parking lot. b. Repair of sidewalk that was damaged during removal of soil from the lot where the Pioneer Club was formally located. c. If the City Engineer should determine that it is necessary to guarantee the safety and security of the city's sanitary sewer system due to construction, it will also be included in the letter of credit. 4. The Mayor and City Engineer are authorized to determine the amount of the letter of credit, and when the letter of credit, or a par- ticular item, will be released. 5. All parking will be bituminous construction, and no crushed rock parking will be permitted. 6. Parking spaces will conform to City ordinances. VOTING FOR: LaValle, McAllister, Irsfeld MOTION CARRIED August 3, 1981 6.3 Water Superintendent Mr. Burkard was present and stated that he will need 25 additional meter heads and 35 outside meters to complete his summer project. MOTION: Irsfeld made motion, seconded by McAllister, that the Water Superintendent be authorized to buy the necessary equipment not to exceed $600.00. VOTING FOR: LaValle, McAllister, Irsfeld MOTION CARRIED MOTION: McAllister made motion, seconded by Irsfeld, to adopt RESOLUTION 1981-10, A RESOLUTION ESTABLISHING A POLICY OF THE CITY OF HUGO TO COLLECT $50.00 DEPOSIT FOR USE OF THE WATER VALVE, $10.00 INSPECTION FEE, AND 600 PER THOUSAND GALLONS OF WATER. VOTING FOR: LaValle, McAllister, Irsfeld MOTION CARRIED 6.8 Clerk The Clerk presented the Council a list of the delinquent utility bills for the 1st quarter billing. MOTION: McAllister made motion, seconded by Irsfeld, that the list of delinquent utility bills submitted by the City Clerk be notified that their water will be shut off without further notice if payment is not received by August 10, 1981 . McAllister withdrew his motion. MOTION: Irsfeld made motion, seconded by McAllister, to send a notice to all delinquent utility bills that if payment is not received at City Hall by 12:00 noon on August 20, 1981 , the water will be shut off. Payments can not be made to the employee of the Water Department but must be made at City Hall. VOTING FOR: LaValle, McAllister, Irsfeld MOTION CARRIED The clerk stated that personal vehicles are used for city business, and she was instructed that a claim should be submitted for mileage. The Clerk was instructed to verify with the insurance company on the city's insurance coverage for this type of coverage. MOTION: McAllister made motion, seconded by Irsfeld, that the City Clerk be directed to obtain a quote from the city's insurance agent to provide coverage for non-owned autos, if such coverage does not already exist. VOTING FOR: LaVal le, McAllister, Irsfeld MOTION CARRIED The Clerk inquired if the Council wished to address the matter of the applications for bookkeeper. MOTION: LaValle made motion, seconded by McAllister, to table the matter of the bookkeeper position until the meeting of August 17, 1981 . VOTING FOR: LaValle, McAllister, Irsfeld MOTION CARRIED August 3, 1981 The City received a letter from the Beulke Insurance Company regarding inspections made of City Property: 1. Hand-held, dry chemical fire extinguisher should be mounted in fire hall. 2. Goggles to be worn during sand blasting operations. 3. Ladder leading up the water tower should have additional caging. MOTION: McAllister made motion, seconded by Irsfeld, that the Fire Chief be required to comply with the recommendation of the parent company (insurance) on hand-held. fire extinguishers mounted on the wall in the Fire De- partment, and to purchase one if necessary. VOTING FOR: LaValle, McAllister, Irsfeld MOTION 'CARRIED The city engineer will inspect the ladder of the well to determine what precautions would be necessary. 7.0 ORDINANCE AND RESOLUTIONS • 7.1 Review of Chapter 150 Amendment MOTION: McAllister made motion, seconded by Irsfeld, to adopt ORDINANCE 179, AN ORDINANCE AMENDING CHAPTER 150 OF THE HUGO CITY CODE, ENTITLED, "LIQUOR, BEER & WINES" TO PRESCRIBE REGULATION OF AFTER-HOURS USE OF LICENSED PREMISES FOR RESTAURANT FACILITY, AND TO AMEND PERMISSIBLE HOURS OF SUNDAY OPERATION AND SALE OF INTOXICATING LIQUOR. VOTING FOR: LaValle, McAllister, Irsfeld MOTION CARRIED MOTION: Irsfeld made motion, seconded by McAllister, to adjourn at 10:50 PM. All aye. Motion Carried. F f Carol A. Williams, Clerk/Treasurer City of Hugo