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HomeMy WebLinkAbout1982.01.12 CC Minutes - Special Meeting 6 MINUTES OF THE SPECIAL MEETING OF THE HUGO CITY COUNCIL January 12, 1982 The Special Meeting was called to order by Mayor LaValle at 7:06 PM. PRESENT: LaValle, Irsfeld, Schletty, Vail ABSENT: McAllister The City Council discussed at length the White Bear 1982 Fire and Rescue/Paramedic Service Contract. The length of the contract and the indemnification clause were issues that the Mayor wanted to discuss with the City of White Bear, after dis- cussion with the Council. The matter will be placed on the agenda of January 18, 1982. Salary review was discussed with the following motions made: MOTION: Irsfeld made motion, Schletty seconded, to establish the Fire Chief's rate at $600.00 per year; and the 1st and 2nd Assistant Chief rate at $150.00 per year. VOTING FOR: LaValle, Schletty, Irsfeld, Vail MOTION CARRIED MOTION: Irsfeld made motion, seconded by Schletty, to set the rate of Fire and Rescue calls at $3.30 per hour in lieu of paying for drills and meeting time. VOTING FOR: LaValle, Irsfeld, Schletty, Vail MOTION CARRIED MOTION: Vail made motion, seconded by Irsfeld, to establish the rate for attorney and engineer for meetings at $75.00 each. VOTING FOR: LaValle, Schletty, Irsfeld, Vail MOTION CARRIED The Council discussed whether it was necessary for the attorney and engineer to attend both Council meetings each month. The Council felt that the agenda could determine which meetings was needed for their presence. One meeting, the first of the month, could be scheduled to handle routine renewals, etc. MOTION: Irsfeld made motion, seconded by Vail, to request the attendance by the attorney and engineer at the second meeting of the month, with the stipu- lation that if their presence is required at any other meeting, by re- quest of a developer or applicant, that the applicant be responsible for their fees. VOTING FOR: LaValle, Schletty, Irsfeld, Vail MOTION CARRIED MOTION: Vail made motion, seconded by Schletty, that the Water Superintendent's salary remain at $300..00 per month, and that the casual labor rate remain at $5.50 per hour. VOTING FOR: LaValle, Schletty, Irsfeld, Vail MOTION CARRIED 7 MOTION: Irsfeld made motion, seconded by Schletty, that the Lift Station Maintenance man remain at $347.75 per month. VOTING FOR: LaValle, Schletty, Irsfeld, Vail MOTION CARRIED MOTION: LaValle made motion, seconded by Irsfeld, to keep the janitorial rate at $3.50/hour. VOTING FOR: LaValle, Schletty, Irsfeld, Vail MOTION CARRIED MOTION: Vail made motion, seconded by Irsfeld, to set the rate of the Deputy Clerk at $6.25 per hour. VOTING FOR: LaValle, Schletty, Irsfeld, Vail MOTION CARRIED Responsibilities of the clerk's office were discussed at length. Council expects more information and supervision coming from the clerk's office. Councilman Irsfeld felt that a cross reference on applications, variances, pole buildings, etc. , would be beneficial for Council comparison. Clerk's office will establish such a cross reference system. MOTION: Schletty made motion, seconded by Vail, to solicit a bid to do the book- keeping for the City of Hugo. VOTING FOR: LaValle, Schletty, Irsfeld, Vail MOTION CARRIED The responsibilities of the bookkeeper would involve the following: 1 . Posting on a bi-weekly basis. 2. Reconciliation with the bank. 3. Preparing a financial statement for the first meeting of the month. 4. Supporting data for the auditors. MOTION: Irsfeld made motion, seconded by Vail, to set the salary for the City Clerk/Treasurer at $17,100.00 per year. VOTING FOR: LaValle, Irsfeld, Vail, Schletty MOTION CARRIED MOTION: LaValle made motion, seconded by Vail, to extend the meeting passed 11 :00 PM. All aye. Motion Carried. Council reviewed the two applications that were received to fill the vacancy on the Planning Commission. A third applicant was outstanding, and the clerk was in- structed to contact this person to see if interest still exists. Council then directed that the applicants be scheduled for interviews on 15 minute intervals prior to the next council meeting. MOTION: Irsfeld made motion, Schletty seconded, to adjourn at 11 :20 PM. All aye. Motion Carried. /• / Carol A. Williams, Clerk/Treasurer City of Hugo 8 MINUTES OF THE PROCEEDINGS OF THE HUGO CITY COUNCIL January 18, 1982 The meeting was called to order by Mayor LaValle at 7:00 PM. PRESENT: LaValle, McAllister, Schletty ABSENT: Irsf e ld, Vail 3.0 APPROVAL OF MINUTES MOTION: McAllister made motion, seconded by Schletty, to approve the minutes of January 4, 1982, after the following correction has been made: Page 3 (9. 1 ) - meet at Kuusisto's office to discuss pending city matters. VOTING FOR: LaValle, McAllister, Schletty MOTION CARRIED MOTION: LaValle made motion, seconded by Schletty, to approve the minutes of the Special Meeting of January 12, 1982, after the following correction has been made: Page 7 (clerk's responsibilities) - City Council expects more information and supervision coming from the clerk's office. VOTING FOR: LaValle, McAllister, Schletty MOTION CARRIED 4.0 APPROVAL OF CLAIMS MOTION: McAllister made motion, seconded by Schletty, to approve the General Claims for January 18, 1982, after the following correction has been made: Claim for Howard Kuusisto - $572.80 of amount billed to Kruse septic system. VOTING FOR: LaValle, McAllister, Schletty (VAIL ARRIVED AT 7:07 PM) MOTION CARRIED MOTION: McAllister made motion, seconded by Schletty, to approve the Utility Claims for January 18, 1982, as submitted. VOTING FOR: LaValle, McAllister, Schletty, Vail MOTION CARRIED 5.0 PETITIONS, REQUESTS, COMMUNICATIONS & LICENSES 5. 1 Windsor Gro - Renew of Mobile Home Permit MOTION: McAllistemiade motion, seconded by Schletty, to renew the Mobile Home Permit for Windsor Gro, 17385 Forest Boulevard North, under Chapter 40, Article III, Subdivision D. for a period of 90 days. VOTING FOR: LaValle, McAllister, Schletty, Vail MOTION CARRIED January 18, 1982 9 5.2 Randall Irving - Renew of Mobile Home Permit MOTION: McAllister made motion, seconded by Vail, to renew the Mobile Home Permit for Randall Irving, 12870 Henna Avenue, under Chapter 40, Caricle III, Subdivision B, for a period of 90 days. VOTING FOR: LaValle, McAllister, Schletty, Vail MOTION CARRIED 5.3 Shamrock Glen - Subdivision The city received a letter from Richard Vail stating that he was unable to complete the requirements for the subdivision, and would like a sixty (60) day extension to complete the project. MOTION: McAllister made motion, seconded by Vail, to grant a 60 day extension to Richard Vail to complete requirements for Shamrock Glen. Matter to be discussed at meeting of April 5, 1982, and Mr. Vail to provide copies of the final draft to the professional staff as soon as possible for their review. VOTING FOR: LaValle, McAllister, Schletty, Vail MOTION CARRIED 5.4 First State Bank of Hugo - Letter of Credit The Building Inspector was to make a report regarding the inspection made of the facilities at the bank; specifically, the basement area. There was no report available for the Council's review. 5.5 Lester Schmidt - Minor Subdivision Mr. Meyers, attorney for PHD Industry and Palsa Bottling, was present to explain the situation to the Council. Mr. Lester Schmidt is the fee owner of Lot 3, Block 2, Bald Eagle Industrial Park. There is an application to divide the parcel into 3 lots: Parcel A to be retained by Grace Development, Parcel B - PHD In- dustries, and Parcel C - Palsa Bottling Company. PHD wanted to be assured that Parcel B would accommodate a 15,000 sq ft building. Mr. Meyers stated that a title opinion will be submitted at a later date, with review by the City Attorney. The 1981 assessments will have to be recalculated on a per foot basis, with sewer stubs assessed to the benefitted parcels. At a previous date, the city was in- formed that no action is to be taken on matters regarding Grace Development unless both Mrs. Jackson and Ken Tschida were present. Because this matter was tried by Washington County and approved in court, Attorney Johnson requested a letter from Grace Development's attorney stating that they agreed to the action. MOTION: McAllister made motion, seconded by Vail, to approve the Minor Subdivision for Lester Schmidt, to divide Lot 3, Block 2, Bald Eagle Industrial Park, into three (3) parcels, subject to the following: 1 . Receipt of a title opinion. 2. Final authorization by City Attorney's office. 3. The collection of all expenses incurred by the city. 4. A letter from the attorney representing Grace Development stating that they agreed to the subdivision. 5. The motion f cr approval is contingent on above items completed within 30 days. VOTING FOR: LaValle, McAllister, Schletty, Vail MOTION CARRIED January 18, 1982 10 6.0 ORDINANCES AND RESOLUTIONS - No discussion 7.0 UNFINISHED BUSINESS Mr. Johnson has been in contact with Mr. Bennet regarding the warranty on the new roof installed in '81 . Mr. Bennet was to contact the manufacturer to determine a cost to obtain a 15 year warranty for labor and materials. To date he had not heard from him. Mayor LaValle had met with the finance director and fire chief for the city of White Bear Lake, to discuss the contract for ambulance and paramedic service. The city has until February 1 , 1982 to make their decision. If Hugo decides not to sign, they will attempt to eliminate ambulance service for the city. MOTION: McAllister made motion, seconded by Vail, that the Mayor be authorized to delete, in Item 8, the words "and shall renew automatically". Item 8 to read as follows: TERM. The term of this Agreement shall be five (5) years, commencing January 1 , 1982, unless terminated by the contracting jurisdiction or the City by giving at lease two (2) years written notice. The Mayor is authorized to sign the Agreement if acceptable to the City of White Bear Lake. MOTION: McAllister made motion, seconded by Vail, to amend the previous motion adding that if the change in the contract is not acceptable to the City of White Bear Lake, the Mayor be authorized to sign the Agreement as it exists. VOTING FOR AMENDMENT: McAllister, Vail VOTING AGAINST AMENDMENT: LaValle, Schletty MOTION FAILED VOTING FOR ORIGINAL MOTION: LaValle, McAllister, Schletty, Vail MOTION CARRIED Mayor LaValle met with Bob Lockyear, Washington County Planner, to discuss Metro's letter of September 21 , 1981 , regarding Hugo's Comprehensive Plan. LaValle felt that the Council and professional staff should meet jointly to try and address their comments. The city receiveda letter from Wilson Tool regarding the Bald Eagle Industrial Park's requirements for drainage as required by Rice Creek Watershed. At one time, Rice Creek had approved an overall drainage plan for the park, but the plan was never im- plemented. Rice Creek has now been requiring individual ponding areas on each parcel. Wilson Tool questioned whether it would be feasible to look at a total drainage picture. LaValle stated that he will contact the City Engineer about a cost estimate for a preliminary study prior to any inf ormatiora]neeting with the property owners,affected by the drainage. 9.0 ATTORNEY AND ENGINEER Attorney Johnson has submitted a letter to Arnold Monson advising him of current obligations incurred for the Douglas Kruse septic system. A copy of same was sub- mitted to the surety company and their attorney. Because the $4,000 bond is a re- imbursement on actual money spent, Mr. Johnson suggested that Duane Cardinal start installation as soon as possible. 11 10.0 CLERK Mrs. Williams met with Mrs. Prachar regarding her employment as the city's book- keeper. Because she cannot determine the amount of hours needed to complete the work, she was unable to submit a monthly fee. She would like to work on an hourly basis to begin with, and is requesting $7.00/hour. MOTION: Vail made motion, seconded by Schletty, that the City of Hugo hire Mrs. Lu Prachar at $7.00/hour to do the bookkeeping for one quarter, and at that time, enter into a contract. VOTING FOR: LaValle, Schletty, Vail VOTING AGAINST: McAllister MOTION CARRIED Councilman McAllister requested his comment, as follows, be entered into the minutes: "I feel the City of Hugo compensating a clerk/treasurer in excess of $19,000 a year, and hiring someone else to do the job, is an insult to the taxpayers of the community." The city received a letter from the 1st State Bank of St. Paul requesting the city to sign a Paying Agency Agreement. Mrs. Williams contacted Bill Fahey of Ehlers, and he stated that these are routine in the bonding procedure. McAllister suggested that the matter be placed on the agenda for the next meeting, and ask that Councilman Irsfeld comment on the matter. 11 .0 MISCELLANEOUS LaValle and McAllister, along with Theodora Peltier, met with the Planning Commission applicants prior to the regular meeting. Darrell Jacobson, Ray Olson, and George Atkinson were interviewed. MOTION: McAllister made motion, seconded by Schletty, to appoint Mr. Darrell Jacobson to the vacant seat on the Planning Commission. VOTING FOR: LaValle, McAllister, Schletty, Vail MOTION CARRIED A letter is to be sent to the other applicants expressing the city's appreciation for their interest. Theodora Peltier, chairwoman for the Ordinance Committee, is to contact George Atkinson about serving on her committee. Mayor LaValle discussed the decision to have the professional staff attend only one meeting per month. (second meeting) . LaValle stated that this is to be implemented on a trial basis only to determine how it work. MOTION: Schletty made motion, seconded by McAllister, to adjourn at 10:27 PM. All aye. Motion Carried. D 0--k_ L 0 Carol A. Williams, Clerk/Treasurer City of Hugo