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HomeMy WebLinkAbout2015.10.19 CC Minutes MINUTES FOR THE HUGO CITY COUNCIL MEETING ON MONDAY,OCTOBER 19,2015 Call to Order Mayor Weidt called the meeting to order at 7:00 p.m. PRESENT: Haas,Klein,Miron,Petryk,Weidt ABSENT: None ALSO PRESENT: City Administrator Bryan Bear,City Engineer Jay Kennedy,Community Development Assistant Rachel Leitz,and City Clerk Michele Lindau Approval of the Minutes for the October 2,2015 Wilson Tool International Event Klein made motion,Miron seconded,to approve the minutes for the October 2,2015 Wilson Tool International Manufacturing Day event as presented. All Ayes. Motion carried. Approval of the Minutes for the October 3,2015 Citywide Bus Tour Petryk made motion,Klein seconded,to approve the minutes for the October 3, 2015 Citywide Bus Tour as presented. All Ayes. Motion carried. Approval of the Minutes for the October 3,2015 Fire Department Open House Klein made motion, Miron seconded,to approve the minutes for the October 3,2015 Fire Department Open House as presented. All Ayes. Motion carried. Approval of the Minutes for the October 5,2015 City Council Meeting Miron made motion,Petryk seconded,to approve the minutes for the October 5,2015 City Council meeting as presented. All Ayes. Motion carried. Approval of the Agenda Weidt made motion,Klein seconded,to approve the agenda as presented. All Ayes. Motion carried. Hugo City Council Meeting Minutes for October 19,2015 Page 2 of 6 Approval of the Consent Agenda Klein made motion,Miron seconded,to approve the following Consent Agenda: 1. Approval of Claims 2. Approve Annual Performance Review for Accounting Clerk Anna Wobse 3. Approve Proclamation Proclaiming October as Toastmasters Month 5. Approve Application from Wayne and Dianne Peterson for Senior Deferral for Rice Lake Meadows Improvement Project 6. Approve Appointment of Scott Arcand as Vice Chair of the Planning Commission 7. Approve Pay Request No. 1 to Pember Company for 129th Street Bridge Project All Ayes. Motion carried. Approval of Claims Adoption of the Consent Agenda approved the Claims Roster as presented. Approve Annual Performance Review for Accounting Clerk Anna Wobse. The City of Hugo hired Anna Wobse as the City's new Accounting Clerk on October 27,2008. Over the past seven years,Anna has worked under the direction of Finance Director Ron Otkin in accounts payable and payroll functions. Adoption of the Consent Agenda approved the annual performance review for Accounting Clerk Anna Wobse. Approve Proclamation Proclaiming October as Toastmasters Month The City of Hugo has been contacted by a member of a Toastmasters group in White Bear Lake requesting the City of Hugo proclaim the month of October as Toastmasters month. Adoption of the Consent Agenda approved the proclamation proclaiming October as Toastmasters Month. Approve Application from Wayne and Dianne Peterson for Senior Deferral for Rice Lake Meadows Improvement Project In 2006,the City Council passed a resolution establishing a program to defer payments of special assessments for senior citizens. Wayne and Dianne Peterson have submitted an application for deferment of special assessments for property they own at 6073 145th Street North. They were assessed$4,100.00 for the Rice Lake Meadows Street Improvement Project completed this year. Adoption of the Consent Agenda approved the deferment of special assessment for Wayne and Dianne Peterson per the terms of the approved resolution. Approve Appointment of Scott Arcand as Vice Chair of the Planning Commission At their October 8,2015 Planning Commission meeting,the Commission voted to recommend appointment of Scott Arcand as the Vice Chair of the Planning Commission to replace Bronwen Hugo City Council Meeting Minutes for October 19,2015 Page 3 of 6 Kleissler,who was appointed as Chair of the Commission after the resignation of Rick Gwynn. Adoption of the Consent Agenda approved the appointment of Scott Arcand as the Vice Chair of the Planning Commission. Approve Pay Reouest No. 1 to Pember Company for 129th Street Bridge Project Pember Companies,Inc.had submitted Pay Request No. 1 for work completed to date on the 129th Street bridge project. Staff has reviewed the pay request and finds it to be satisfactory. Adoption of the Consent Agenda approved Pay Request No. 1 Pember Companies, Inc. in the amount of $67,773.95. Approve Resolutions Approving Site Plan and PUD for DigniCare.LLC.and Ordinance Approving Rezoning DigniCare, LLC.had requested approval of a Site Plan and Planned Unit Development(PUD) for a senior living facility. The property totals 3.34 acres and the facility would have 32 units where 18 would be assisted living and 14 would be memory care suites. At its October 8,2015 meeting,the Planning Commission held a public hearing. The Planning Commission requested that the developer work with staff on the landscape buffer between the facility and Beaver Ponds neighborhood to the east and to try to limit construction traffic on Fenway Ave. There were six residents that spoke at the public hearing,all neighboring the proposed development. Most of the questions were concerning the landscape buffer between the facility and the Beaver Ponds neighborhood and construction traffic on Fenway Ave. There were other questions related to lighting,trash pick-up, ambulance service, and other detailed questions about the project. The Planning Commission had unanimously recommended approval,to the City Council,of the Site Plan and PUD for the DigniCare Senior Living and Memory Care facility and an ordinance approving rezoning. This was removed from the Consent Agenda to allow comments from a resident in the audience. Tom Landsberger,12577 Fenway Avenue North,commented on the right in-right out access and didn't think the state would approve it. He also had concerns about traffic on Fenway Avenue and the backup of cars trying to get on to TH61 from 125th Street. City Administrator Bryan Bear explained that 127th Street was designed on the corridor plan to be a connection to Highway 61. Access at thel 25th Street/TH61 intersection is similar to access at other intersections,and traffic and delays can be expected at peak times. He showed the site plan of the facility parking stating that the residents at the facility would not be driving, so traffic should be relatively low. Brian Winges,a representative of DigniCare,stated he originally developed Comforts of Home in Hugo, and this project would be similar. He explained that Dignicare is a high-level care facility that typically employees 4-5 staff during the day and fewer overnight. It is a locked facility with memory care units and assisted living. He said he hoped to begin building this fall and work through the winter if weather permits. Hugo City Council Meeting Minutes for October 19,2015 Page 4 of 6 Petryk made motion,Haas seconded,to approve RESOLUTION 2015-50 APPROVING PUD GENERAL PLAN FOR DIGNICARE, LLC. FOR PROPERTY LOCATED SOUTH OF 130TH ST.AND EAST OF FOREST BLVD. (TH 61)and RESOLUTION 2015-51 APPROVING SITE PLAN FOR DIGNICARE, LLC. ON PROPERTY LOCATED SOUTH OF 130TH ST. AND EAST OF FOREST BLVD, (TH 61) and RESOLUTION 2015-52 APPROVING FINDINGS OF FACT FOR REZONING FOR DIGNICARE, LLC. FOR A SENIOR LIVING AND MEMORY CARE DEVELOPMENT ON 3.34 ACRES LOCATED SOUTH OF 130TH ST. AND EAST OF FOREST BLVD. (TH61) and ORDINANCE 2015-473 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF HUGO AMENDING CHAPTER 90(ZONING ORDINANCE)OF THE CITY CODE TO CLASSIFY CERTAIN LAND LOCATED SOUTH OF 130TH ST.AND EAST OF FOREST BLVD. (TH61). All Ayes. Motion carried. Discussion on Capital Budget Request With Council direction, staff had submitted applications for bonding from the state government for two projects. One request was for$1M for water reuse projects and the other was for$1.1M for short line railroad repairs. The Minnesota Management and Budget Office requires cities to prioritize projects if there are more than one. City Administrator Bryan Bear discussed the projects with Council and explained that staff prioritized the reuse projects as number 1 and the railroad project as number 2. Bryan explained that the projects needed to be ranked and a supporting resolution approved by Council. Haas made motion,Klein seconded,to approve RESOLUTION NO.2015-53 A RESOLUTION APPROVING THE SUBMISSION OF CAPITAL BUDGET REQUESTS FOR STORMWATER REUSE PROJECTS AND RAILROAD TRACK REPAIR PROJECT. All Ayes. Motion carried. Discussion on Roadway CIP City staff monitors the conditions of the City's roadways,and updates the Roadway CIP on an annual basis. The CIP includes recommendations regarding priorities,estimated costs,and funding sources. City Engineer Jay Kennedy reviewed the updated CIP with the City Council,explaining the top priorities for 2016. In 2014,the 165th Street project was completed. This year,the roadways within the Rice Lake Meadows area were reconstructed. There are now seven project in the CIP that would account for approximately 15 miles of roadway. It was also recognized that there are six additional projects that will come forward in the next 5-10 years. Council discussed the funding sources and questioned the amount in the City's roadway CIP fund. City Engineer Jay Kennedy will work with the Finance Director and report back to Council for further discussion. Hugo City Council Meeting Minutes for October 19,2015 Page 5 of 6 Discussion on Met Council System Statement The Metropolitan Council has completed the system statements for every community in the seven-county metropolitan area within the Metropolitan Council's jurisdiction. The system statement is a customized document informing each community how it is affected by the Metropolitan Council's policy plans for regional systems-transportation, aviation,water resources,and regional parks and open space. This document is required by state law and intended to help communities review and,if necessary,amend their local comprehensive plans. This plan will guide growth in the City through the year 2040. City Administrator Bryan Bear explained the City has 60 days to review the system statement and there is an appeal process,though staff sees no need to challenge the system statement. He talked about the land use categories designated for the City of Hugo and explained the new category, Emerging Suburban Edge, for the western half of the City,which is currently in the Metropolitan Urban Service Area(MUSA) and will be expected to develop at three to five units per acre. The eastern half of Hugo is in a Diversified Rural category with a density of at four units per 40 acres. Bear explained the system statement estimates Hugo's population to be at 29,000 by 2040. This estimate is way down from past estimate of 40,000 by the year 2030, and the Met Council had already guaranteed service capacity for this. Also a big discussion at the Met Council is the creation of a hosing policy outlining goals for affordable housing. The goal set for Hugo is to provide for 834 total units of affordable housing between 2020-2030. The Met Council has leverage over these goals because they are tied into livable community funding and transportation funding. Bryan also talked about the transportation map and significant changes in the long term sewer service area map,which now shows the eastern portion of Hugo not in the sewer service area. Bryan explained that staff does not see significant revisions to the 2030 plan. Forecasts are lower than they were 10 years ago.Affordable housing will be a challenge,and eastern Hugo will be a significant discussion since it is no longer inside the long-term sewer service area. Staff would like to consult with the Planning commission,Parks Commission, and EDA. Staff will prepare a work plan later this year or early next year for the Comprehensive Plan update process. Council had questions on the senior housing and what is considered an affordable unit. There was also comments on the lack of mass transit to accompany affordable housing. City Administrator Bryan Bear explained that Hugo is outside the transit capital levy district. There are funding resources,but the City will need to develop a housing strategy to show how the City will meet its housing goals,though there are not enough resources available to do so. Haas stated his opinion was that the Met Council is an unelected,politically appointed group who mandates their views on the rest of us. Everything is market driven,and Hugo should continue doing what Hugo is doing. No formal action was taken. Hugo City Council Meeting Minutes for October 19,2015 Page 6 of 6 Yellow Ribbon Network Report Council Member Chuck Haas and Council Member Phil Klein reported to Council on the Yellow Ribbon Network activities held recently. Haas congratulated Hugo resident and Yellow Ribbon volunteer Sgt.Rich Krivanek for being recognized by the Minnesota American Legion as their Outstanding Enlisted of the Year. Dan Arcand, son of Planning Commissioner Scott Arcand and wife Cathy,is on his way home from his fifth tour. The 682 battalion is mobilizing to Kuwait, and the YRN may need to postpone the packing event. The Hugo HBA is sponsoring the next hamburger night. Haas shared photos of the recent Welcome Home Pheasant Hunt. City Attorney Dave Snyder was presented a plaque for being a five-year sponsor of the event. On December 5th,Wilson Tool will sponsor a pancake breakfast with Santa for military families. Planning Commission Interviews on Tuesday.October 20.2015 At its July 20,2015 meeting, Council approved the resignation of Commissioner Rick Gwynn and approved the advertisement for the vacancy. Staff has received three applications. City Administrator Bryan Bear reminded Council that interviews are scheduled for Tuesday,October 20,2015 at 6:00 p.m. Security Workshop on Monday.October 26.2015 City Administrator Bryan Bear reminded Council of the workshop scheduled for Monday, October 26,2015 to discuss security at City Hall. Washington County Sheriff's Deputy Mike Petrey will provide active shooter training followed by Council discussion. Schedule Meeting for Next Northeast Metro Water Summit The Northeast Metro Water Summit last met on July 16,2015. At the conclusion of the meeting, the group agreed to hold another meeting in September/October,2015. City Administrator Bryan Bear requested Council select a date on which to hold the next NE Metro Water Summit meeting. Weidt made motion,Petryk seconded,to schedule the next Water Summit for Wednesday, November 18,2015 at 7 p.m. All Ayes. Motion carried. Adjournment Haas made motion,Klein seconded,to adjourn at 8:16 p.m. All Ayes. Motion carried. Respectfully Submitted, \NLIAA0 Miche Lindau City Clerk