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HomeMy WebLinkAbout2004.11.15 EDA MinutesMINUTES FROM THE HUGO ECONOMIC DEVELOPMENT AUTHORITY MEETING NOVEMBER 15, 2004 The meeting was called to order by Mayor Fran Miron at 8:30 am. Present: Miron, Arcand, Bever, Charpentier, Klein, Skarich Absent: Granger City Administrator, Mike Ericson Community Development Director, Bryan Bear Administrative Intern, Tom Denaway C.1 EDA MEETING OF OCTOBER 26, 2004 City Staff recommends the Board approve the minutes for the October 26, 2004 meeting as presented. Klein made motion, Arcand seconded, to approve the minutes for the October 26, 2004 EDA meeting. All Aye. Motion Carried D.1 LENGTH OF TERMS According to State Statute, the terms of the appointed EDA members are to be staggered in length. Those initially appointed to the board shall be appointed for terms of two, three, four, five, and six year terms, thereafter all commissioners shall be appointed for six year terms. Council Members serving on the Board will serve concurrently with their terms in office. Staff recommends setting term lengths based on the order of appointment by the City Council with, Nick Skarich serving a six-year term, Phil Klein serving a five-year term, Jim Bever serving a four-year term, Theresa Charpentier serving a three-year term, and Jan Arcand serving a two-year term. City Staff recommends the Board approve the lengths of term as listed. Arcand made motion, Charpentier seconded, to approve lengths of terms as listed. All Aye. Motion Carried D.2 MISSION STATEMENT At it's last meeting the Board directed staff to prepare a list of potential purpose statements, along with a list of potential goals and objectives. Provided in the Council packet is a list of purpose statements that can be used as a template for drafting a statement, one which reflects the goals and objectives of the EDA. City Staff recommends the Board review the list of statements and provide direction towards the drafting of a new statement. The Board gave Staff specific direction regarding the wording of a potential purpose statement. The draft purpose statement should include elements relating to the: retention, expansion, and attraction of businesses, the diversification of the tax base, and the unification of the community. Miron made motion, Klein Seconded to table this agenda item to allow staff to compose a draft purpose statement for Board Review. All Aye. Motion Carried. D.3 SCHEDULE 2005 GOAL SETTING WORKSHOP The EDA expressed its desire to develop a list of goals and objectives, at the October 26, 2004 meeting. City Staff is requesting that the Board schedule a 2005 Goals setting workshop to coincide with the Council's workshop. This workshop would provide the board with the ability to brainstorm a list of goals, which could then be presented to the Council during the annual City Council goal -setting meeting. A copy of the 2004 City Goals has been provided for reference. Staff recommends the Board schedule a date and time for a workshop. The Board directed Staff to prepare a list of potential goals for a formal goal setting session to be held during the December 20, 2004 EDA meeting. Staff requested that Board members submit potential goals in preparation of the goal setting session. The Board also requested that Staff provide agenda packets by the second Wednesday of the month. Bever made motion, Klein seconded to schedule a goal setting workshop during the regular EDA meeting for December 20, 2004. All Aye. Motion Carried. DA WASHINGTON COUNTY COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM At it's last meeting Community Development Director informed the Board about the opportunities available through the Washington County Community Block Grant (CDBG) program. Washington County held an informational meeting on the CDBG program on November 7, 2004. Commissioners Arcand, and Klein, and staff members Bear and Denaway attended this meeting. Staff would like to use this opportunity to provide the Board with a report on the meeting. CDD Bear informed the Board about the meeting with Washington County officials regarding the CDBG program. Representing the Hugo EDA at the meeting were staff members Bear and Denaway, and Commissioners Arcand and Klein. Bear informed the Board that the He and the CDBG subcommittee would again meet with Washington County officials to further discuss Hugo's grant application. Miron made motion, Skarich seconded, to support the CDBG sub -committee, consisting of Arcand, Klein, and Charpentier, to attend a meeting with Washington County officials to move the City's grant application forward and to recommend approval of the CDBG plan during the City Council meeting of December 6, 2004 All Aye. Motion Carried E1 ADMINISTRATIVE PRESENTATION ON DOWNTOWN REDEVELOPMENT PROCESS The Board recently expressed its desire to become more informed about current ongoing City projects. Community Development Director Bryan Bear will be begin this process with a presentation on the current Downtown Redevelopment Project. The City has recently completed a downtown visioning process designed to elicit public input on the form that the new downtown should take. This process has resulted in the development of a concept plan, which Bryan will present to the Board. CDD Bear presented a PowerPoint presentation informing the Board about the current downtown redevelopment process. The Board requested that a paper copy of the PowerPoint presentation be provided in the next agenda packet. No formal action was taken. E.2 DISCUSSION OF SHORT-TERM GOALS AND OBJECTIVES Staff would like to begin a process of providing administrative presentations on City projects, and then allowing time for discussion regarding the project and how it fits into the potential goals and objectives of the EDA. These opportunities for discussion will be used to narrow the focus of the EDA and begin the formulation of potential goals and programs to be implemented by the Board. The board decided that this item had already been discussed, and will be covered during the December 20, 2004 goal setting session. No formal action was taken. E.3 SCHEDULE MEETING WITH HBA AND WHITE BEAR AREA CHAMBER OF COMMERCE The White Bear Area Chamber of Commerce held its monthly board meeting at Hugo City Hall on November 7, 2004. This meeting provided City Staff with the opportunity to provide the Chamber with an update on the City of Hugo, including the development of the new EDA. Staff feels that it would be in the interest of the EDA to meet with both the local Hugo Business Association (HBA) and the White Bear Area Chamber of Commerce. Staff is requesting direction towards the scheduling of meetings with these two groups, either as a whole Board of Commissioners, or by nominating a sub -committee to meet with these organizations. The board suggested potentially meeting with the Hugo Business Association in March or April as part of the EDA's business retention and expansion goals. No formal action was taken. EA SCHEDULE JOINT MEETING BETWEEN CITY COUNCIL AND PLANNING COMMISSION City Staff is seeking direction towards the scheduling of a joint meeting between the EDA Board, City Council, and the Planning Commission. Staff is requesting the Board prepare a list of potential dates in which it would be able to meet. The Board stated that it would be better to meet with the planning commission after first developing goals and objectives. The Board suggested that the EDA meet with the planning commission sometime in March. No formal action was taken. F. ADJOURNMENT Arcand made motion, Klein seconded to adjourn the meeting at 10:50 a.m. All Aye. Motion Carried. Tom Denaway Administrative Intern