Loading...
HomeMy WebLinkAbout2015.11.02 CC Minutes MINUTES FOR THE HUGO CITY COUNCIL MEETING ON MONDAY,NOVEMBER 2,2015 Call to Order Mayor Weidt called the meeting to order at 7:00 p.m. PRESENT: Haas,Klein,Miron,Petryk(arrived at 7:16),Weidt ABSENT: None ALSO PRESENT: City Administrator Bryan Bear,City Engineer Jay Kennedy,Finance Director Ron Otkin,Accounting Clerk Anna Wobse,Community Development Assistant Rachel Leitz,and City Clerk Michele Lindau Approval of the Minutes for the October 19.2015 City Council Meeting Klein made motion,Miron seconded,to approve the minutes for the City Council meeting on October 19,2015 as presented. All Ayes. Motion carried. Approval of the Minutes for the October 20.2015 Planning Commission Interviews Klein made motion,Miron seconded,to approve the minutes for the Planning Commission interviews on October 20,2015 as presented. All Ayes. Motion carried. Approval of the Minutes for the October 26.2015 Security Workshop Miron made motion, Klein seconded,to approve the minutes for the workshop to discuss security in City buildings held on October 26,2015 as presented. All Ayes. Motion carried. Approval of the Minutes for the October 26,2015 Executive Session Miron made motion,Klein seconded,to approve the minutes for the executive session on security held on October 26,2015 as presented. All Ayes. Motion carried. Approval of the Agenda Weidt made motion,Haas seconded,to approve the agenda as amended by adding a discussion on Wilson Tool's anniversary date,County Road 57 improvements,Washington County's road use permit revisions, cancellation of the November 15,2015 Council meeting, and rescheduling Hugo City Council Meeting Minutes for November 2,2015 Page 2 of 7 of the Northeast Metro Water Summit. All Ayes. Motion carried. Presentation of GFOA Award for Excellence in Financial Reporting-and Finance Director Ron Otkin and Accounting Clerk Anna Wobse Finance Director Ron Otkin had received notification from the Government Finance Officers Association of the United States and Canada that the Hugo Finance Department has received their 22i1 Certificate of Achievement for excellence in financial reporting. City Administrator Bryan Bear explained that this certificate is the highest form of recognition in governmental accounting and financial reporting, and its attainment represents a significant accomplishment by a government and its management. The Council thanked Finance Director Ron Otkin and Accounting Clerk Anna Wobse for their achievement. Approval of the Consent Agenda Miron made motion,Klein seconded,to approve the following Consent Agenda: 1. Approval of Claims 2. Approve Annual Performance Review for Building Official Chuck Preisler 3. Approve Appointment of Lynn Patzner as Planning Commissioner 4. Approve Resolution Approving Application for Met Council Water Efficiency Grant 5. Approve Reduction in Letter of Credit for Fox Meadows 2i1 Addition All Ayes. Motion carried. Approval of Claims Adoption of the Consent Agenda approved the Claims Roster as presented. Approve Annual Performance Review for Building Official Chuck Preisler Chuck Preisler was hired by.the City of Hugo as a Building Inspector on November 29,2004 and was promoted to Building Official in April 2010. Adoption of the Consent Agenda approved the annual performance review for Building Official Chuck Preisler. Approve Appointment of Lynn Patzner as Planning Commissioner On Tuesday,October 20,2015 Council interviewed three candidates to fill the vacancy on the Planning Commission created by the resignation of Cinde Morris. Adoption of the Consent Agenda approved the appointment of Lynn Patzner to the Planning Commission with a term ending on December 31,2016. Hugo City Council Meeting Minutes for November 2,2015 Page 3 of 7 Approve Resolution Approving Application for Met Council Water Efficiency Grant The Metropolitan Council is accepting applications for their Water Efficiency Grant, and Washington County is offering additional financial support for cities who apply for it. This grant is being offered from the Clean Water Legacy Fund for programs that reduce water demand from customers(residential or commercial)that are connected to a municipal water supply,and for those who replace specific appliances or devices with new devices that use substantially less water. The City will use these funds for the purpose of implementing a program to provide rebates to residents and businesses who purchase water efficient appliances. Adoption of the Consent Agenda approved RESOLUTION 2015-54 AUTHORIZING THE APPLICATION FOR THE MET COUNCIL WATER EFFICIENCY GRANT AND ADDITIONAL COUNTY FUNDS. Approve Reduction in the Letter of Credit for Meridian Land Company LLC,Fox Meadows Development Meridian Land Company has requested the City reduce their letter of credit for the Fox Meadows Development,and reduce their escrow amount held for site grading. Senior Engineering Technician Steve Duff had inspected the work and recommended approval. Adoption of the Consent Agenda approved the reduction of the letter of credit being held for the constructed improvements in the Fox Meadows Development be reduced to $154,900.00 of the original letter of credit$1,479,000.00, and reduce the amount held in escrow for the purpose of site grading to $7,000.00 original escrow amount held was$30,274.00. Public Hearing on the Issuance of Educational Facilities Revenue Bonds—Minnesota Autism Center Project At the October 5,2015,City Council meeting,the Council adopted a resolution calling for a public hearing on a proposal to issue Educational Facilities Revenue Bonds,in an amount of no more than$8.8 million,on behalf of the Autism Opportunities Foundation(the"Borrower"),a Minnesota nonprofit corporation doing business as the Minnesota Autism Center.The bond proceeds will be used to(i)refund the Borrower's existing taxable debt related to the acquisition of land and the purchase of an existing structure in 2014 acquired for the purpose of establishing a private school to service students grades 4-12 diagnosed with autism spectrum disorder ("ASD")and(ii)finance the acquisition,construction,and equipping of an approximately 48,000 square foot two-story school building,to be joined with an existing facility,which will serve primarily high school students with ASD. The project will be located at 2020 Silver Bell Road in Eagan,Minnesota. The Borrower has agreed to pay the City of Hugo an issuer's administrative fee of of 1%of the principal amount of the bonds in consideration for the City of Hugo acting as issuer. Although this will preclude the City from issuing additional bonds in 2015,the City has no further plans to borrow this year. Briggs and Morgan,the City's bond counsel,has reviewed this request and finds it to be a proper use of the City's bonding authority. The City is only serving as the bond issuer and will have no obligations for repaying investors. Staff recommends adoption of a Resolution Approving Issuance and Sale of Educational Facilities Revenue Bonds(Minnesota Autism Center Project) Series 2015. Mary Ippel of Briggs and Morgan was in attendance to answer any questions the public or City Council may have Hugo City Council Meeting Minutes for November 2,2015 Page 4 of 7 concerning the proposed bond issue. Mayor Weidt opened the public hearing. There were no comments. The Mayor then closed the public hearing. Weidt made motion,Klein seconded,to approve RESOLUTION NO.2015-55 APPROVING ISSUANCE AND SALE OF EDUCATIONAL FACILITIES REVENUE BONDS (MINNESOTA AUTISM CENTER PROJECT)SERIES 2015. All Ayes. Motion carried. Discussion on Roadway CIP At its October 5,2015 meeting,Council was presented with the roadway CIP showing seven potential road projects for 2016. Council had requested additional information on the cost and funding for these projects. City Engineer Jay Kennedy reviewed the different projects and provided cost estimates for the top three. The 147th Street/Oneka Lake Boulevard project was estimated at$1,300,000; 132"d/Homestead Avenue at$2,300,000; and Oneka Lake Boulevard/Harrow Avenue at $1,800,000. Kennedy stated there was sufficient funding available for a project through state- aid,roadway CIP, stormwater fund, assessments,utility fund, and grant funding if available. Haas made motion,Klein seconded,to schedule a neighborhood meeting to discuss Project 1, 147th Street/Oneka Boulevard,as a potential improvement project. All Ayes. Motion carried. Discussion on Paving of 129th Street,West of Elmcrest Avenue As part of a Lino Lakes roadway maintenance project, a portion of 1291 Street in Hugo had been paved,with a final lift of bituminous remaining to be completed. City Administrator Bryan Bear explained that Lino Lake's project included the repaving of Bald Eagle Boulevard to Elmcrest Avenue;however,the last 330 feet before Elmcrest Avenue is 1291 Street in the City Hugo. This portion of roadway was paved without the awareness of the City of Hugo. The cost of Hugo's portion of the project was$14,974.10, and Bear recommended Council authorize payment to the City of Lino,less the$3,400 the City would have been able to assess a property owner for the improvement if the process had been followed. Council agreed that paying Lino Lakes for the improvements was the sensible thing to do since the road had been in need of repair, and it would cost the City more if it was done as a separate project. Attorney Dave Snyder recommended Council adopt a resolution supporting it. Hugo City Council Meeting Minutes for November 2,2015 Page 5 of 7 Haas made motion,Petryk seconded, to direct staff to prepare a resolution for the payment for the road improvement to the City of Lino Lakes as recommended by City staff. The Mayor pointed out the City would have paid much more to have this project done,and he did not want to leave out the remaining$3,400. Haas withdrew his motion and Petryk withdrew her second. Haas made motion,Petryk seconded,to direct staff to prepare a resolution for the payment of $14,974.10 to the City of Lino Lakes for the 129th Street improvements. All Ayes. Motion carried. Update on the Yellow Ribbon Network Council Member Chuck Haas and Council Member Phil Klein reported to Council on the Yellow Ribbon Network activities held recently. The Hugo Area Business Association sponsored the last Burger Night and raised over$1,100 for the YRN. The YRN helped a Gold Star mother with rent money and a military wife put a plow on a truck. There are six volunteer secret Santa's looking for families. The packing event is postponed;the unit is still stateside. A boy scout troop is writing cards to include with care packages,and tins have been decorated by school kids. The next Hamburger night is November 25,2015 and will be sponsored by Hanzal Construction. Wilson Tool Anniversary Date Haas added this to the agenda to bring attention to the upcoming 50th Anniversary of Wilson Tool International. Haas suggested the Council congratulate them and present them with a certificate of appreciation. Staff will find out the exact anniversary date. County Road 57 Improvements Haas added this to the agenda to asked staff to contact the Washington County to review the upcoming County road projects so expectations can be communicated. Washington County Special Event Permits for Bike Use Haas added this to the agenda to ask that staff check with Washington County on the revisions to the County's road use policy. Haas has had concerned with past biking events and the history of some of the organizations. School District Elections on Tuesday.November 3.2015 City Administrator Bryan Bear reminded Council that an election will be held for Forest Lake and White Bear Lake School Districts on Tuesday,November 3,2015.Forest Lake ISD 831 will vote at the Headwaters Service Center on a bond referendum. White Bear Lake ISD 624 voters will vote for candidates running for three spots on the School Board, and will vote at their Hugo City Council Meeting Minutes for November 2,2015 Page 6 of 7 regular polling location. Polls are open from 7 a.m.to 8 p.m. Keystone Place at LaValle Fields Open House on Thursday.November 12.2015 City Administrator Bryan Bear informed Council that Keystone Place at LaValle Fields has invited them to attend a Grand Opening Reception on Thursday,November 12,2015 from 4-6:30 p.m. Haas made motion,Klein seconded,to schedule a meeting to attend the Keystone Place at LaValle Fields Grand Opening on Thursday,November 12,2015. All Ayes.Motion carried. Cancel November 16.2015 City Council Meeting City Administrator Bryan Bear added this to the agenda to ask Council if they would like to cancel the next regular meeting of the Council due to conflicts in schedule and possible lack of agenda items. Haas made motion,Petryk seconded,to cancel the Council meeting November 16,2015 based on findings of staff. All Ayes. Motion carried. Reschedule Northeast Metro Water Summit on November 18.2015 City Administrator Bryan Bear added this to the agenda to request Council reschedule the Water Summit scheduled for Wednesday,November 18,2015 due to conflicts in many schedules. Weidt made motion,Miron seconded,to direct staff to select another date on which to hold the Northeast Metro Water Summit. All Ayes. Motion carried. Le slative Reception on Thursday.November 19.2015 Klein asked if other Council members were interested in attending the Legislative Reception sponsored by the Hmong Chamber of Commerce,Hugo Business Association,Vadnais Heights Economic Heights Economic Development Corporation,and the White Bear Area Chamber of Commerce. The reception will be held on Thursday,November 19,2015 at the Hmong House in North St. Paul from 5-7:30 p.m. Klein made motion,Haas seconded,to schedule the Legislative Reception as a meeting on Thursday,November 19,2015. All Ayes. Motion carried. Hugo City Council Meeting Minutes for November 2,2015 Page 7 of 7 Adjournment Klein made motion, Miron seconded,to adjourn at 7:54 p.m. All Ayes. Motion carried. Respectfully Submitted, Michele Lindau City Clerk