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Home My WebLink About2016.01.04 CC PacketAGENDA HUGO CITY COUNCIL MONDAY, JANUARY 4, 2016 - 7:00 PM HUGO CITY HALL A. CALL TO ORDER B. ROLL CALL C. PLEDGE OF ALLEGIANCE D. APPROVAL OF MINUTES 1. December 21, 2015 City Council Meeting E. APPROVAL OF AGENDA F. APPOINTMENTS/PRESENTATIONS 1. Discussion on Withrow School - Stillwater School District Superintendent Denise Pontrelli 2. G. CONSENT AGENDA All matters listed under the Consent Agenda are considered to be routine by the City Council and will be enacted by one motion and a roll call vote. If a member of the City Council or the public wishes to discuss an item, that item will be removed from the Consent Agenda and will be considered separately. 1. Approval of Claims 2. Approve Appointment of Becky Petryk as Acting Mayor 3. Approve Appointment of WSB and Associates as City Engineer 4. Approve Appointment of Landform as City Planner 5. Approve Appointment of Johnson & Turner as City Attorney 6. Approve Appointment of Springsted, Inc. as Financial Advisor 7. Approve Appointment of Fire Chief Kevin Colvard Emergency Management Director 8. Approve Appointment of US Bank as Depository for City Funds 9. Approve Appointment of The Citizen as Official Newspaper 10. Approve Appointments to Hugo Firefighter Relief Association 11. Approve Appointment of Bronwen as Chair of the Planning Commission and Scott Arcand as Vice Chair of the Planning Commission 12. Approve Appointment of Tom Windisch as Chair of the Parks, Recreation, and Open Space Commission 13. Approve Appointment of Cynthia Schoonover as Chair of the Historical Commission 14. Approve Appointment of Tom Weidt and Phil Klein as Council Representatives on the EDA 15. Approve Appointment of Tom Weidt as the City Council Representative on the Board of Zoning Appeals and Adjustments 16. Approve Appointment of Tom Weidt as Chair of the Board of Zoning Adjustments 17. Approve Lawful Gambling Exempt Permit for Pheasants Forever at Sal's Angus Grill on February 22, 2016 18. Approve Ordinance Review Committee to Work on Revision to Parking Ordinance 19. Approve Reduction in the Letter of Credit for DR Horton Clear Water Cove Phase 1 Development 20. Approve Animal Control Service Contracts with Companion Animal Control for 2016 21. Approve Replacement of 2006 Elgin Crosswinds Sweeper 22. Approve Renewal of Tobacco License for Ebacco, LLC, 14849 Forest Boulevard North 23. H. UNFINISHED BUSINESS 1. Approve Receipt of $36,000 Grant from Met Council for Water Rebate Program 2. Approval of Solar Ordinance 3. I. NEW BUSINESS J. VISITOR PRESENTATIONS K. COUNCIL PRESENTATIONS 1. Update on Yellow Ribbon Network L. ADMINISTRATIVE PRESENTATIONS 1. Approve Cancellation of January 18, 2016 Meeting Due to the Martin Luther King Day Holiday 2. Schedule Date for Northeast Metro Water Summit 3. M. ADJOURNMENT BACKGROUND MEMO FOR THE CITY COUNCIL MEETING ON JANUARY 4, 2016 D.1 Approval of Minutes for the December 21, 2015 City Council Meeting Staff recommends Council approve the above minutes as presented. F.1 Discussion on Withrow School - Stillwater School District Superintendent Denise Pontrelli At the December 21, 2015 meeting, Council briefly discussed the potential closing of Withrow Elementary School, 10158 122"d Street North, in the Stillwater School District. School Superintendent Denise Pontrelli will be in attendance to present the proposal to the Council and answer questions regarding the proposed closing of Withrow Elementary. G. 1 Approval of Claims Staff recommends Council approve the Claims Roster as presented. G. 2 Approve Appointment of Becky Petryk as Acting Mayor Each year, the Council appoints a member of the Council for the position of Acting Mayor. On behalf of Mayor Tom Weidt, City staff recommends approval of the appointment of Council Member Becky Petryk as Acting Mayor for the year 2016. G. 3 Approve Appointment of WSB and Associates as City Engineer WSB Engineers has been the City Engineer for the past 12 years. Jay Kennedy has handled the day-to-day civil engineering duties, and Pete Willenbring continues as the water resource engineer. WSB Engineers is requesting to continue to provide this service to the City at the revised rate schedule as enclosed. City staff recommends approval of the appointment of WSB Engineers and Jay Kennedy as the City Engineer for 2016. G. 4 Approve Appointment of Landform as City Planner Kendra Lindahl from Landform has worked over the past 13 years as the City Planner. Landform would like to continue to provide this service to the City at the revised rate schedule as enclosed. City staff recommends approval of the appointment of Kendra Lindahl as the City Planner/Planning Consultant for the year 2016. G. 5 Approve Appointment of Johnson & Turner as City Attorney City Attorney Dave Snyder has served the City with the law firm of Turner & Johnson for the three years. Turner & Johnson would like to provide legal services to the City at the same rate as in the past. City staff recommends approval of the appointment of David K. Snyder and the Turner & Johnson Law Firm as the City Attorney for the year 2016. G.6 Approve Appointment of Springsted, Inc. as Financial Advisor Financial advisors Paul Steinman, Mikaela Huot, and Nick Dragisich and the other members of the Springsted, Inc. team have served the City very well over the years on a wide variety of projects. City staff recommends approval of Paul Steinman, Mikaela Huot, and Nick Dragisich, from Springsted, Inc., as the City's financial advisors for the year 2016. G.7 Approve Appointment of Fire Chief Kevin Colvard Emergency Management Director Each year, Council appoints a member of the City staff to serve in the role of Emergency Management Director. For the past decade, the Fire Chief has served in this position. City staff recommends the appointment of the Fire Chief Kevin Colvard as the City's Emergency Management Director for 2016. G.8 Approve Appointment of US Bank as Depository for City Funds Each year, Council selects a depository/bank for the deposit of City funds. For many years, Council has selected the local Hugo branch of US Bank. City staff recommends the approval of U.S. Bank -Hugo as the official depository for City funds for 2016. G.9 Approve Appointment of The Citizen as Official Newspaper Each year, Council selects a newspaper as the official publication for all public notices and publishing of ordinances. For the past eight years, the City Council appointed The Citizen as the City's new official newspaper, and The Citizen would like to continue to provide this service at a slightly increased rate due to increased insurance costs. City staff recommends Council approve The Citizen as the City's official newspaper for 2016. G. 10 Approve Appointments to Hugo Firefighter Relief Association Minnesota State Statute requires the official appointment of the ex -officio members of the Hugo Fire Department Relief Association Board. Council must appoint two elected or appointed members. City staff recommends appointment of Mayor Tom Weidt with Councilmember Chuck Haas as his designee in his absence and Finance Director Ron Otkin as ex -officio members of the Hugo Fire Department Relief Association Board. G.11 Approve Appointment of Bronwen Kleissler as Chair of the Planning Commission and Scott Arcand as Vice Chair of the Planning Commission Bronwen Kleissler has served on the Planning Commission since January, 1999 and was recently appointed Chair in August, 2015 after the resignation of Rick Gwynn. Scott Arcand began his service on the Commission in September, 2009. Staff recommends Council approve reappointment of Bronwen Kleissler as Chair of the Planning Commission and Scott Arcand as Vice Chair for 2016. G.12 Approve Appointment of Tom Windisch as Chair of the Parks, Recreation, and Open Space Commission Tom Windisch has served on the Parks Commission since February, 2010 and as Chair of the Parks Commission since May, 2014. Staff recommends Council reappoint Commissioner Tom Windisch as Chair of the Parks, Recreation, and Open Space Commission for 2016. G.13 Approve Appointment of Cynthia Schoonover as Chair of the Historical Commission Annually, the City Council appoints a member of the Historical Commission to serve as the Chair of the Commission. Cynthia Schoonover was a founding member of the Commission since December, 2002 and took over as chair upon the resignation of Kitty Cheesbrow in July, 2015. Staff recommends Council reappointment Cynthia Schoonover as the Chair of the Historical Commission for 2016. G.14 Approve Appointment of Tom Weidt and Phil Klein as Council Representatives on the EDA Annually, Council appoints two representatives from the Hugo City Council to serve on the Economic Development Authority (EDA). Staff recommends Council appoint Mayor Weidt and Council Member Klein to continue to serve as the Council representatives on the EDA for 2016. G.15 Approve Appointment of Tom Weidt as the City Council Representative on the Board of Zoning Appeals and Adiustments Annually, the Hugo City Council appoints a member of the Planning Commission, City Council, and a resident to serve on the Board of Zoning Appeals and Adjustments. Tom Weidt has agreed to serve another year on the Board as the City Council Representative. Staff recommends Council Appoint Tom Weidt to serve on the Board of Zoning Appeals and Adjustments for 2016. G.16 Approve Appointment of Tom Weidt as Chair of the Board of Zoning Adjustments Annually, Council approves the appointment of Chair of the Board of Zoning Appeals and Adjustments. Staff recommends Council reappoint Board Member Tom Weidt as Chair of the Board of Zoning Appeals and Adjustments. G.17 Approve Lawful Gambling Exempt Permit for Pheasants Forever at Sal's Angus Grill on February 22, 2016 Pheasants Forever, Washington County Chapter 0671, has applied for a Lawful Gambling Exempt Permit to conduct raffles at their fundraiser on February 22, 2016 to be held at Sal's Angus Grill. Staff recommends Council approve the Lawful Gambling Exempt Permit for Pheasants Forever. G.18 Approve Ordinance Review Committee to Work on Revision to Parking Ordinance The Ordinance Review Committee (ORC) has reviewed several ordinance text amendments since 2004. Most recently the ORC completed text amendments to clean up inconsistencies within the Code and the Solar Energy Systems Ordinance. Over the next year the ORC will be reviewing and making recommendation on other zoning ordinance text amendments. Some of these include the Parking, Subdivision, and Planned Unit Development (PUD) ordinances. The next ordinance the ORC will be reviewing is the parking ordinance. Staff recommends the City Council authorize zoning ordinance text amendment to be reviewed by the ORC and to authorize notice of a public hearing on the text amendments when completed. G. 19 Approve Reduction in the Letter of Credit for DR Horton Clear Water Cove Phase 1 Development DR Horton, developer, has requested the City reduce the letter of credit being held for the Clear Water Cove Phase 1 Development, Senior Engineering Technician Steve Duff has inspected the work and recommends the reduction of the letter of credit being held for the constructed improvements in the Clear Water Cove Phasel Development be reduced to $1,473,058.75. This is a reduction of $885,515.63 of the original letter of credit $2,358,574.38. G.20 Approve Animal Control Service Contracts with Companion Animal Control for 2016 Since July 2013, Companion Animal Control has been providing animal control services to the City. This year, they are requesting a slight increase in fees, which staff finds acceptable. Staff recommends Council approve Companion Animal Control's revised contract to provide animal control services to the City in 2016. G.21 Approve Replacement of 2006 Elgin Crosswinds Sweeper Included in the City's Equipment Purchasing Fund is $225,000 for the replacement of the City's 2006 Elgin Crosswinds Sweeper. Staff would like to purchase a 2016 Tymco 50OX Roadway Sweeper through the Cooperative Purchasing Venture in order to receive the best price. Staff has negotiated a purchase price and trade-in value for the 2006 Crosswinds Sweeper. Staff recommends approval of the purchase of a 2016 Tymco 50OX Roadway Sweeper from Environmental Equipment and Services, Inc. for $202,925.00 plus tax. G.22 Approve Renewal of Tobacco License for Ebacco, LLC, 14849 Forest Blvd N Steve and Linda Krueger have applied for renewal of their Tobacco License to sell tobacco related products. Ebacco has held a license since November 2014, and their most recent license expired on December 31, 2015. Krueger's had not requested renewal prior to the end of the year due to uncertainty of their lease, which has since been renewed. Staff recommends Council approve the Tobacco License for Ebacco, LLC at 14849 Forest Blvd. N. effective January 5, 2016. H.1 Approve Receipt of $36,000 Grant from Met Council for Water Rebate Program For many years, the City has been looking into organizing a water rebate program for Hugo residents. The Met Council has offered a Water Efficiency Grant program that would allow the City to offer rebates on efficient toilets, washing machines, irrigation audits, and irrigation controller replacements. The City has been awarded the full amount asked, $36,000, towards the rebate program. This grant will allow 75% of the rebate amount to be paid for by the Met Council. The City of Hugo water rebate program is planned to be implemented in early 2016. Staff recommends Council approve the grant from the Met Council for the Water Rebate Program. H.2 Approval of Solar Ordinance Throughout the past year, staff has been receiving many inquiries from solar companies and residents regarding the construction of solar projects. At its May 4, 2015, meeting the City Council authorized the Ordinance Review Committee (ORC) to create a solar ordinance to regulate future solar projects within the City. The solar ordinance is now completed and staff would like to discuss the ordinance with the Council and answer any questions the Council may have. Staff recommends approval of the solar energy systems ordinance. K.1 Update on the Yellow Ribbon Network Council Member Chuck Haas and Phil Klein will report to Council on the Yellow Ribbon Network activities held recently. L.1 Approve Cancellation of January 18, 2016 Meeting Due to the Martin Luther King Day Holiday Every year, the Martin Luther King Holiday falls on the same day as the Council's second monthly meeting in January. In the past, Council has cancelled or rescheduled this meeting for the following day. Staff has no agenda items for this meeting and recommends Council cancel its regular meeting on January 18, 2016. L.2 Schedule Date for Northeast Metro Water Summit The last NE Metro Water Summit was held on Thursday, July 16, 2015. Approximately 30 people attended. At that time, there was discussion on formalizing the group and meeting again in September/October; however, there were too many conflicts in schedules. Staff recommends Council suggest a date on which to hold the next NE Metro Water Summit. M. Adjournment MINUTES FOR THE HUGO CITY COUNCIL MEETING ON MONDAY, DECEMBER 21, 2015 Call to Order Mayor Weidt called the meeting to order at 7:00 p.m. PRESENT: Haas, Klein, Miron, Petryk, Weidt ABSENT: None ALSO PRESENT: City Administrator Bryan Bear, City Engineer Jay Kennedy, and City Clerk Michele Lindau December 7 2015 Council Meeting Qj� "' - 8 g� 8 Klein made motion, Miron seconded, to approve the minutes' City Council meeting on December 7, 2015 as presented. hhhhhhhhh, All Ayes. Motion carried. December 10, 2015 Holiday Party Miron made motion, Klein seconded, to approve the minutes for the City Hall Holiday Party on December 10, 2015 as presented. All Ayes. Motion carried. December 14,201-5 147th St /Oneka Lake Blvd. Neighborhood Meeting Klein made motion, Petryk seconded, to approve the minutes for the 147th Street/Oneka Lake Boulevard neighborhood meeting on December 14, 2015 as presented. All Ayes. Motion carried. Approval of the Agenda Weidt made motion, Haas seconded, to approve the agenda as amended by adding a discussion on the Hugo Area Business Association holiday gathering, letter of recommendation for President of the St. Paul Water Authority Board Matt Anfang, discussion on Withrow Elementary School, and scheduling of the Local Board of Appeals and Equalization meeting. All Ayes. Motion carried. Update on Yellow Ribbon Network and Recognition of Sponsors Council Member Chuck Haas and Council Member Phil Klein reported to Council on the Yellow Ribbon Network activities held recently and recognized the sponsors of Hamburger Night including Hugo City Council Meeting Minutes for December 21, 2015 Page 2 of 10 sponsor of the year, Oneka Ridge Golf Course. Haas talked about the large packing events that were held this past year, and stated he received thank -you notes from Kuwait within days of sending the packages. The Secret Santa program has grown to helping 19 families this year, and he thanked the volunteers who made it happen. The YRN continues to receive donations for the next packing event. Burger Night in January will be sponsored by the Lake Area Bank. Mayor Weidt thanked Klein and Haas, who began the Hugo YRN in 2009. ADDroval of the Consent Agenda Klein made motion, Petryk seconded, to approve the following Consent Agenda: 1. Approval of Claims 2. Approve Resolution for Renewal of 2016 Liquor Licenses and Related Licenses 3. Approve 2016 Licenses for Refuse Haulers 4. Approve Resolution Certifying Delinquent Utility Accounts 5. Approve Ordinance Establishing 2016 Fee Schedule and Publication of Summary Ordinance 6. Approve Renewal of Terms for Planning Commissioner Ron McRoberts 7. Approve Renewal of Term for Board of Zoning Appeals and Adjustments Member Christian Boland 8. Approve Renewal of Term for Parks Commissioners Tom Windisch and David Strub 9. Approve Renewal of Term for Economic Development Authority Member Frank Puleo 10. Approve Renewal of Terms for Historical Commissioners Viola Maslowski and Grace Waugh 11. Approve Annual Performance Review for Building Inspector Scott Baller 12. Approve Annual Performance Review for Planner Rachel Juba 13. Approve Annual Performance Review for Public Works Worker Ryan McCullough 14. Approve Final Pay Request to Dresel Contracting for CSAH 7/8 Intersection 15. Approve Replacement of 2003 Caterpillar Motor Grader 16. Approve Replacement of 2005 Caterpillar Tractor Backhoe 17. Approve Sale of 2005 Ford F550 Dump Truck 18. Approve Property Line Adjustment for 12579 Ethan Avenue North and 4669 126th Street North — Chris Cox and Darlene Anderson All Ayes. Motion carried. Hugo City Council Meeting Minutes for December 21, 2015 Page 3 of 10 Approval of Claims Adoption of the Consent Agenda approved the Claims Roster as presented. Approve Resolution for Renewal of 2016 Liquor Licenses and Related Licenses Staff had received the appropriate applications for renewals of Liquor, Tobacco, and Games Licenses for 2016. City staff recommended Council approve the resolution approving the annual renewal for the 2016 liquor licenses and related licenses, subject to payment of all requested fees, taxes, and certificates of liquor liability insurance. Adoption of the Consent Agenda approved RESOLUTION 2015-61 APPROVING 2016 LIQUOR LICENSES & RELATED LICENSES. Approve 2016 Licenses for Refuse Haulers The City had received applications from seven refuse haulers who provide refuse collection and recycling services to Hugo businesses and residents. Licenses will be issued to these haulers upon receipt of the $165 annual licensing fee and proof of insurance. City staff recommended Council approve the resolution issuing 2016 refuse haulers licenses to: Gene's Disposal; SRC, Inc,; Maroney's Sanitation; Ace Solid Waste; Walters Recycling; BFI/Allied Waste; and MN Waste Management. Adoption of the Consent Agenda approved RESOLUTION 2015-62 APPROVING 2016 REFUSE HAULERS LICENSES. Approve Resolution Certifying Delinquent Utility Accounts Annually, the Finance Department reviews all delinquent utility bills, which are the result of nonpayment or underpayment of water and sewer utility bills. In accordance with City ordinance, Council is required to adopt a resolution to certify delinquent utility bills to the property tax rolls. Property owners who have not paid their outstanding utility bill will have it certified to the property tax rolls. City staff recommended Council approve the resolution certifying delinquent utility bills for placement on property tax statements. Adoption of the Consent Agenda approved RESOLUTION 2015-63 DECLARING UNPAID UTILITY BILLS BE PLACED ON THE TAX ROLLS. Approve Ordinance Establishing 2016 Fee Schedule and Ordinance City staff annually reviews the fee, rates and charges schedule and recommends changes. The Finance Department has reviewed these changes and incorporated them into the fee schedule for 2016. Staff recommends Council approve the ordinance authorizing the establishment of fees, rates and charges for 2016, and approve the summary ordinance for publication. Adoption of the Consent Agenda approved ORDINANCE 2015-474 AUTHORIZING ESTABLISHMENT OF FEES, RATES AND CHARGES. Hugo City Council Meeting Minutes for December 21, 2015 Page 4 of 10 Approve Renewal of Terms for Planning Commissioner Ron McRoberts Staff had contacted Planning Commissioner Ron McRoberts regarding the expiration of his term as Commissioner at the end of this year. Ron indicated he would like to be reappointed to the Planning Commission for another four-year term. Adoption of the Consent Agenda approved the reappointment of Commissioner Ron McRoberts for another four-year term on the Planning Commission to expire December 31, 2019. Approve Renewal of Term for Board of Zoning Appeals and Adjustments Member Christian Boland Annually, the Council appoints a resident of Hugo to be a member of the Board of Zoning Appeals and Adjustments. Christian Boland was interested in serving another one year term on the Board. Adoption of the Consent Agenda approved the reappointment of Christian Boland as a member on the Board of Zoning Appeals and Adjustments with a term to expire December 31, 2016. Approve Renewal of Term for Parks Commissioners Tom Windisch and David Strub Staff had contacted Parks Commissioners Tom Windisch and David Strub regarding the expiration of their terms as Commissioners at the end of this year. Both indicated their desire to be reappointed to the Parks Commission. Adoption of the Consent Agenda approved the reappointment of Commissioners Tom Windisch and David Strub for a three-year term to expire on December 31, 2018. Approve Renewal of Term for Economic Development Authority Commissioner Frank Puleo The term for EDA member Frank Puleo expired on December 31, 2015, and he had indicated his willingness to serve another six year term. Adoption of the Consent Agenda approved the reappointment of Frank Puleo to serve another term on the EDA to expire on December 31, 2021. Approve Renewal of Terms for Historical Commissioners Viola Maslowski and Grace Waugh Historical Commissioners Viola Maslowski and Grace Waugh had terms that expired at the end of this year. Both Viola and Grace had indicated a desire to serve another term on the Historical Commission. Adoption of the Consent Agenda approved the reappointment of Viola Maslowski and Grace Waugh to the Historical Commission for another three-year term to expire December 31, 2018. Approve Annual Performance Review for Building Inspector Scott Bailer Scott Baller was hired by the City as a building inspector on January 1, 2006. Over the past ten years, Scott has completed building inspector duties as well as provided coverage for the front counter. Adoption of the Consent Agenda approved the annual performance review for Building Inspector Scott Baller. Hugo City Council Meeting Minutes for December 21, 2015 Page 5 of 10 Approve Annual Performance Review for Planner Rachel Juba Rachel Juba was hired as the City's Associate Planner on January 2, 2007 and promoted to Planner in 2010. Over the past nine years, Rachel has worked in the Community Development Department and provides support for the Economic Development Authority and Planning Commission. Adoption of the Consent Agenda approved the annual performance review for Planner Rachel Juba. Approve Annual Performance Review for PW Worker Ryan McCullough Ryan McCullough was hired on January 2, 2007 as the City of Hugo's Public Works Maintenance Worker. Ryan has worked over the past nine years in a wide variety of the duties completed by the Public Works Department including snowplowing, landscape maintenance, sewer work, and water work. Adoption of the Consent Agenda approved the annual performance review for Public Works Maintenance Worker Ryan McCullough. Approve Final Pay Request to Dresel Contracting for CSAH 7/8 Intersection Dresel Contracting, Inc., had submitted the fourth and final pay request for work on the CSAH 7/8 intersection improvement project. Staff reviewed the request and found it to be satisfactory for work done. Adoption of the Consent Agenda approved the final pay request to Dresel Contracting, Inc., in the amount of $15,473.07. Approve Replacement of 2003 Caterpillar Motor Grader Included in the City's Equipment Purchasing Fund is $225,000 for the purchase of a new motor grader to replace the existing 2003 Caterpillar 140H motor grader. Staff requested purchasing a replacement through the Cooperative Purchasing Venture in order to receive the best price. Staff had negotiated a purchase price and trade-in value for the 2003 CAT with Zeigler CAT. Adoption of the Consent Agenda approved the purchase of a 2016 Caterpillar 140H motor grader from Ziegler CAT at the balance price of $202,900 plus tax. Approve Replacement of 2005 Caterpillar Tractor Backhoe Included in the City's Equipment Purchasing Fund is $120,000 for the purchase of a new 2016 Caterpillar 430F2IT backhoe loader. Staff requested purchasing a replacement through the Cooperative Purchasing Venture in order to receive the best price. Staff had negotiated a purchase price and trade-in value for the 2005 CAT with Zeigler CAT. Adoption of the Consent Agenda approved the purchase of a 2016 Caterpillar 430F21T backhoe loader from Ziegler CAT at the balance price of $96,880 plus tax. Approve Sale of 2005 Ford F550 Dump Truck At its February 2, 2015 meeting, Council approved the purchase of a 2015 Ford F550 dump truck for the Public Works Department to replace the 2005 F550. They also authorized staff to advertise for the sale of the 2005 F550 through a sealed bid process. Adoption of the Consent Hugo City Council Meeting Minutes for December 21, 2015 Page 6 of 10 Agenda approved the sale of the 2005 Ford F550 dump truck to the City of Twin Valley, MN for $19,753.00. Approve Property Line Adjustment for 12579 Ethan Avenue North and 4669 126' Street North — Chris Cox and Darlene Anderson Chris Cox and Darlene Anderson had requested approval of a property line adjustment for properties located at 12579 Ethan Avenue North and 4669 126th Street North. The parcels are approximately 1.05 acres and 1.02 acres in size. The applicants proposed to adjust the common property line between the properties. This action will result in the properties being 1.1 acres and .98 acres in size. Staff found that both properties would conform to the City's minimum lot requirements after the relocation of the common property line. The property is located in the Large Lot Single Family Residential (R-1) Zoning District where the minimum lot size is one acre. Adoption of the Consent Agenda approved RESOLUTION 2015-64 APPROVING A PROPERTY LINE ADJUSTMENT FOR CHRIS COX AND DARLENE ANDERSON FOR PROPERTIES LOCATED AT 12579 ETHAN AVENUE NORTH AND 4669 126TH STEET NORTH. Update on Oneka Lake Blvd/147th Street Neighborhood Meeting At its November 2, 2015 meeting, Council discussed the City's Capital Improvement Projects and selected reconstruction of Oneka Lake Boulevard/147th Street as a potential road improvement projects for 2016, being it was identified as a high priority. Council had directed staff to schedule a neighborhood meeting, which was held on December 14, 2015. City Engineer Jay Kennedy provided a recap of the meeting stating topics of discussion were roadway widths, funding and assessments, trails, and traffic. Kennedy showed the trail and sidewalk connections stating there needed to be more discussion and review of impacts related to the widening of the roadway. Kennedy stated that the residents seemed to acknowledge the need for improvements to the roadway, and there were several comments on traffic speeds. Kennedy provided a potential schedule showing the project could be constructed between May -October, 2016. The next step would be to authorize a feasibility study if the Council feels there is enough support from the neighborhood and consider options for trail connections and addressing traffic speeds. Haas talked about the possibility of eliminating the grass strip between the road and trails. Kennedy stated that there needs to be two feet from the face of curb to the edge of the trail as required for state aid funding. The Mayor stated that the residents seemed to be in favor of the project, but speeding was a big concern. There was also discussion on which side of the road the trail would go on. He questioned whether a speed study was ever done on that road. Kennedy replied that there was one done several years ago that moved the transition zones as a response to the increase in development in the area. MnDOT could do another speed study and evaluate the transition zones. Petryk talked about a resident's concern that widening the road to a 32 -foot roadway would encourage speeding. Kennedy stated that the minimum road width for state aid funding is 26 Hugo City Council Meeting Minutes for December 21, 2015 Page 7 of 10 feet, which would not allow parking. It is a collector road, and 26 feet would be too narrow. Petryk agreed it needed to be discussed in more detail at the next meeting. Klein asked about further development in the area and the need for collector streets. Haas noted that there were not many east/west collector roads. Klein made motion, Miron seconded, to authorize the feasibility study to include trail connections, address traffic speeds, and direct staff to have law enforcement increase patrols of this area. All Ayes. Motion carried. Discussion on Rice Creek Watershed District Urban Stormwater Remediation Grant City Administrator Bryan Bear explained that, as part of the RCWD's efforts to protect and enhance water resources, they proposed to make available approximately $200,000 in cost -share funding in 2016 to assist entities in stormwater management projects. City Engineer Jay Kennedy discussed whether the City should file an application. He talked about the cost -share program stating the City has received funding in the past for converting septic systems to sewer and to correct the drainage issue in Victor Gardens. Kennedy talked about the City's goal to develop regional water reuse projects where credits could be applied to City or private projects. It was explained that funding cannot be used to meet RCWD rules; grant funds cannot be used to create credits. Since the credits would be more valuable than money from the grant program, it would not make sense to apply. It was recommended to not submit a grant application for 2016 because there is no applicable project. It was further recommended to continue coordinating with RCWD to implement regional water reuse plans. RCWD Manager John Waller talked about the money the RCWD had spent in Hugo during the past year and about the needed changes to the rules. He will encourage work on the credit program. He was sorry to hear that Hugo was not applying for any of the funds, since tax money collected from Hugo was $307,000, and he would like to see more of that money come back into the community. The Mayor thanked John for all his work on the RCWD Board. Hass made motion, Klein seconded, to not submit a grant application for the 2016 projects and direct staff to send a letter to the RCWD explaining the rationale for not applying and encourage expansion of funding for other purposes. All Ayes. Motion carried. Discussion on Withrow School City Administrator Bryan Bear added this to the agenda to inform Council that the Stillwater School Board had been having discussions on the capacity of some schools and the recently approved bond referendum that included the reshuffling of students. There is now a recommendation from the school superintendent to close three schools: Marine on St. Croix, Oak Parks Heights, and Withrow Elementary. There will be several public hearings in January, Hugo City Council Meeting Minutes for December 21, 2015 Page 8 of 10 2016, and they want everything ready prior to the 2017 school year. Staff has been receiving inquires on this and will continue to provide updates to the Council. A meeting has been scheduled by group of parents for tomorrow (December 22"d) at 6p.m., but it is not likely that any new information will be presented. Haas suggested extending an invitation to Hugo's representing board member to talk to the Council. Jay Axelrod, 15760 Jeffery Avenue North, informed Council there was going to be an official board presentation on January 7th with three open sessions following that. The meetings were scheduled to be at 4 p.m. at the south end of the district. It was his opinion that the district was making it as difficult as possible to provide comments. A meeting was to be held tomorrow, December 22, to organize parents to fight this. He stated that one of the main reasons his family moved to Hugo was to open enroll his kids in Withrow Elementary. It is a community institution, and closing the school is tragic and may result in a decline in property values. He thinks the southern schools in the district are feeling the northern schools are taking resources away from them. He talked about the parent -led group called "STOP BOLD COLD" that has formed in opposition to ISD 834's Building Opportunities to Learn and Discover "BOLD" plan. Kris Capra, 12715 Isleton Avenue North, talked about the bonding preparation process stating that in November, 2015 there was a clear message on video that they would not be closing any schools. John Waller, 14010 Homestead Avenue, talked about the amount of time children would be on the bus and felt the City should support not closing Withrow Elementary School. The Council agreed that schools play an important role in society and the issue needed to be monitored very closely. Haas made motion, Klein seconded, to direct staff to draft letter as preliminary notice letting them know we would like to weigh in, and encourage the school board to speak to the Council. Copies of the letter could be sent to the Stillwater Gazette and The Citizen. All Ayes. Motion carried. Discussion on Artwork at State Capitol Council Member Haas added this to the agenda to discuss proposed changes to the art display at the State Capitol. The State Capitol Preservation Art Subcommittee has been discussing the capitol building restoration project and is considering removal of some military art displays that are felt to be insensitive to some people. Haas stated he opposed the removal of the artwork and the Council agreed it was an important part of history and should remain as a reminder. Hugo City Council Meeting Minutes for December 21, 2015 Page 9 of 10 Haas made motion, Klein seconded, to direct staff to draft a letter to the subcommittee, General Nash, and our legislators supporting the retention of the displayed military artwork at the State Capitol. All Ayes Motion carried. Discussion on Hugo Area Business Association Holiday Gathering Petryk added this to agenda to thank the Hugo Area Business Association for the Holiday Gathering held on December 8, 2015 at the Hugo American Legion. She encouraged all businesses to consider joining the HBA President of the St. Paul Board of Water Commissioners Matt Anfan2 Haas added this to the agenda to solicit support for Matt Anfang's reappointment to the St. Paul Board of Water Commissioners. Haas stated that there was concern that the Mayor of St. Paul wanted to make changes on the Board, and Matt would appreciate the City's support to be reappointed. Haas reminded Council that Matt was instrumental on helping the City by being a part of the solution to the replacement of the Bald Eagle Lake deteriorating dam, and he helped get the St. Paul Regional Water Authority to contribute $33,000 for the project. Haas made motion, Klein seconded, to direct staff to write a letter to the Mayor stating how important the St. Paul Regional Water Authority was in helping solve the problem, and Matt Anfang's leadership role was appreciated. «uu All Ayes. Motion carried.��ggq At the December 7, 2015 meeting, Council adopted a resolution respectfully declining the petition for improvements to the 180th Street/Foxhill Avenue and directing staff to schedule a neighborhood meeting to solicit input from the property owners about potential repairs and/or improvements. Staff recommended Council schedule a neighborhood meeting for Monday, January 25, 2016 at 7 p.m. at Hugo City Hall. Miron made motion, Haas seconded, to schedule a meeting with residents on 180th Street and Foxhill Avenue for Monday, January 25, 2016 to discuss improvement to the roads. All Ayes. Motion carried. Warm Hearts for Charity Event on Saturday, January 23, 2016 City Administrator Bryan Bear informed the Council that the Hugo Area Business Association will hold their annual Warm Hearts for Charity Event at the Hugo American Legion on Saturday, January 23, 2016 from 5-8 p.m. Proceeds from this event will help support American Diabetes, Alzheimer's, Autism Research, Good Neighbors Food Shelf, Hugo Lions, and other charities. Hugo City Council Meeting Minutes for December 21, 2015 Page 10 of 10 Petryk made motion, Klein seconded, to schedule a meeting for January 23, 2016 from 5-8 at the Hugo American Legion for the Warm Hearts for Charity Event. All Ayes. Motion carried. Schedule Goal Setting Session Annually, the Council meets in January to set goals for the year. City Administrator Bryan Bear recommend Council schedule a date on which to hold their annual Goal Setting Session. Weidt made motion, Klein seconded, to schedule the Goal Setting Session for Monday, February 8, 2015 at 7 p.m. All Ayes. Motion carried. Local Board of Appeals and Equalization City Administrator Bryan Bear added this to the agenda to schedule the Local Board of Appeals and Equalization meeting for Thursday, April 14, 2016 at 5:30 p.m. Petryk made motion, Miron seconded, to schedule the meeting for April 14, 2016 at 5:30 p.m. at Hugo City Hall. All Ayes. Motion carried. Adjournment Klein made motion, Miron seconded, to adjourn at 8:33 p.m. All Ayes. Motion carried. Respectfully Submitted, Michele Lindau City Clerk i �rxa ty of fMgo Memorandum To: Bryan Bear, City Administrator From: Taylor Richter, Administrative Intern Date: December 30, 2015 for City Council Meeting January 4, 2015 Re: Withrow Elementary Closure Currently, a discussion is underway with the Stillwater Public School District regarding the closure of three elementary schools; namely, Withrow Elementary, Marine Elementary, and Oak Park Elementary. The reason for the closure is due to capacity and financial arguments. However, many constituents disagree with the argument and claim better solutions are more viable. Furthermore, the most current bond passed regarding the school district, in 2014, and the levy of 2013, gave constituents the impression that the levy and bond were not necessary if the district planned on retaining additional fiends from the closure of three schools. Considering all factors, it creates an interesting debate. In this memo, the specifics of the levy and bond referendums will be discussed in relation to the situation at hand. Continuing the discussion, the B.O.L.D. Plan sets the stage for the closure of the three elementary schools. Furthermore, the implications of the closure will be detailed along with the current positions of involved individuals and organizations. The 2013 Levy and the 2014 Bond Otherwise referred to as the "Levy," passed with 63% majority. According to the Our Schools Our Valley website, the first levy was initially approved in 2007 and expired at the end of the 2013-2014 school year. The purpose of the previous, and most current, levy concerned the annual budget. Approximately $1,005 per student originates from the fiend generated by the levy. Without the levy, the school would experience $11 million in board -approved budget cuts. Specifically, the three issues addressed by the levy are financial stability, strategic plan: bridge to excellence, and safety & security. This would ensure the capability of the school district to appropriately fund each student; update curriculum, training, and opportunity; and create controlled access to schools, among other measures. In overarching terms, according to the Stillwater Public School District, the levy supports current programs, avoids budget cuts, recreates how students learn and better prepare them for the future, add secure entrances with quick response systems, and expand mental health measures and initiatives. Although never distinctly mentioned, many resources report that the levy would "maintain existing programs." This is the language that seems to be the most arguable for constituents. Although the language is vague, the largest gap in the levy in relation to the issue at hand is no mention of future closures and/or re -capacitating the district. Regarding this issue, as stated by the Stillwater Public School District: "When the levy was passed in 2013 we knew we'd have to continue to find efficiencies in the system." In fact, the levy proposed cut list that was shared in 2013 stated; "Some items on this list may need to be acted on to make up for our annual budget shortfall caused by inflation and rising costs or to fund new strategic planning initiatives even if a levy were to be renewed this fall. We knew that even with the levy we'd need to find money within the system to pay for Bridge to Excellence and other initiatives - about $1.3 million annually. We haven't done that yet." Continuing, "Closing schools has been discussed in this district for many years. Through many rounds of budget cuts and in discussions around levies, the topic has arisen. We've avoided school closures by making other cuts to the budget that have increased class sizes and reduced services to students. But after cutting our budget in 10 of the past 15 years, we've been left with holes in programming that have created inequities for our students. Our students are receiving a different educational experience depending on where they live." More recently in 2014, voters relevant to the Stillwater Area Public School District agreed to a $97.5 million bond request in order to update facilities, build a new elementary school, and an addition to the Stillwater Area High School. Passed with a 57.6% majority, the constituents hoped to attract more families to the district and ensure the current facilities were up to par with other districts. The controversy regarding the bond arises from Mr. Dennis Bloom's, the previous Director of Operations, comment. He stated at a Board meeting while discussing the bond, "Our committee has never recommended or we never really even discussed the closure of a school. We're not looking to close a school we're looking to move our Iease, facilities and move them into schools and maybe repurpose..." This statement took place during the November 13, 2014 meeting. This is the statement those opposing the closures are referencing the most. The B.O.L.D. Plan Superintendent Denise Pontrelli proposed the B.O.L.D. initiative. B.O.L.D. stand for Building Opportunities to Learn and Discover. The purpose of B.O.L.D. revolves around financial and capacity strains faced by the district. Currently, the school district believes that the services among the schools are inequitable. For example, the students attending the smaller, northern schools have fewer support services and unbalanced class sizes. Furthermore, the students in the smaller schools cost approximately $1,600 more per pupil than those in the more highly attended southern schools. This imbalance may be due to the difference in capacity among the schools. Out of the ten elementary schools, Withrow, Marine, and Oak Park are under the most scrutiny. Withrow currently reflects 84.0% capacity of their school, 89.7% for Marine, and 94.9% capacity for Oak Park. With projections for the next school year being 86%, 72%, and 83.7%, respectively. The attendance is expected to decrease. Considering such, other schools in the district are capable of housing the students from these schools while being at or under capacity. The Stillwater Area Public School District recommends that the aforementioned elementary schools close, and with the closure, approximately $1.26 million may be reinvested into the other schools. According to the Stillwater Public School District's website, "District leaders believe it is better to invest our resources in support and programs for students than it is to pay for empty rooms. For more than 20 years enrollment has been declining. We are a district built for about 10,000 [students], but we are currently serving just 8,300." The school district believes it is time to reevaluate the situation and adjust accordingly. Furthermore, the district claims that the rooms in the other elementary schools will not be overcrowded due to an adjustment of boundaries for the best balance enrollment." Three public meetings are scheduled regarding the initiative. The first is regarding Oak Park Elementary, and it will take place on Tuesday, January 26, 2016, at 5:00pm. The second regarding Withrow Elementary, taking place Wednesday, January 27, 2016, at 5:00pm. Lastly, Marine Elementary will be discussed on Thursday, January 28, 2015, at 5:00pm. All of the 2 meetings take place at the Oak -Land Junior High. A final decision on the B.O.L.D. Plan will be made by the Stillwater Public School District on February 11, 2016. If implemented, the change will take place during the 2017-2018 school year. No blogs, articles, statements, etc. have been posted addressing the means of being able to predict the closures before the levy and/or bond. Although Ms. Pontrelli stated in a telephone conversation that it was not known and the projections were only just completed by demographers and facilities analysts, it is a strong question to ask. The Schools Withrow Elementary Withrow Elementary received the 2012 U.S. Department of Education National Blue Ribbon Schools Award. The school houses 190 students through grades K-6, which is approximately 27 children per grade level. This school is located in rural Hugo, Minnesota. Marine Elementary Marine Elementary contains seven classrooms, one for each grade ranging from K-6. The school educates 157 students, and has the capacity of educating 175 students. This school is located in Marine on St. Croix. The Marine School Association (MSA) is the only school in which has released a formal statement against the school closures. The MSA is the "non-profit parent, guardian, and community support organization for Marine Elementary School," as stated on their website. The Marine School Association stated the following, "Smaller schools such as Marine and Withrow play a vital role in the health of Stillwater's school district. Families need options for kids who do not thrive in big box schools. This is shown in the 40+% of open/alternate enrollees in Marine Elementary. Many kids need smaller overall environments, despite the reduced access to special and additional services." Continuing, "It appears to us that the district would rather displace hundreds of Oak Park, Withrow, and Marine students rather than promote and grow schools in the district and meet all students' needs. These actions indicate that the district does not want to reduce the 30% who don't attend Stillwater schools; closings and reducing school options will drive people to charters, private schools, and neighboring districts." Furthermore, "We encourage the administration to find other solutions to capacity issues, such as: [1.)] Decreasing the Stillwater District's loss to neighboring schools and districts by promoting the strengths of all the schools! If all schools acted together with help from the District we could show how well the varying schools meet families' needs. [2.] Instead of displacing over 700 students, changing the boundaries to shift students north. Many fewer students/families would be affected." Oak Park Elementary Oak Park Elementary contains 480 students ranging from K-6. Oak Park is located in Stillwater, MN. Oak Park, in addition to all of the schools in question, promote themselves as having small classroom sizes, individualized learning, and a well-rounded educational experience. Potential Implications for Closing Many parents and others involved disagree with the B.O.L.D. proposal's closure of the three elementary schools. Analyzing the proposal with the concerns of a variety of individuals and organizations may provide light into the policy proposal. Currently, about 1,120 individuals are against the closure of the three elementary schools. Some of the main reasons of their disagreement to closures are as follows: decrease in home value; decrease in value of the district; decrease in educational value due to loss of small school sizes; "right -sizing" is not a proven means to increase 3 student enrollment; the school board is only viewing this financially and not holistically; no community communication in this decision, and more. The "Stop B.O.L.D. Cold" group is the leader in discussing the negative implications of closing the three schools. They are also conducting an online survey in which they are quantifying the impacts of the closure of the three schools. This survey will be very interesting and necessary to understand so that their current oppositions against the closures may be quantifiably compared to the numbers presented by the Board. From the City of Hugo's perspective, only approximately less than 1/ of the city falls within the borders of the Withrow Elementary school attendance lines. Unfortunately, the Withrow Elementary school does not state how many of their students reside in Hugo. Secondly, it is uncertain how many families with elementary -aged children reside in the bottom -right corner of Hugo. All points to be considered, but, sadly, no firm quantitative solution may be drawn (as of yet) regarding the effects of the Withrow school closure on Hugo. The Current Status of the Closures All of the above-mentioned individuals and organizations are continuing to hold conversations regarding the closure. It is a much divided issue, and a relatively new issue, and neither the "vote no" or "vote yes" side have many agreements. As seen above, both arguments are valid, but further discussion must take place in order to determine if a negotiation is possible for both sides. Update: Dec. 28, 2015 A meeting was held with Superintendent Denise Pontrelli, Executive Director of Learning and Innovation Robert McDowell, Mayor of Marine Glen Mills, City Administrator of Stillwater Tom McCarty, City Administrator of Oak Park Heights Eric Johnson, and the City Administrator of Hugo Bryan Bear. The meeting was approximately two hours, and was quite informative. No hard actions or plans were taken during the meeting, but rather a discussion to promote consideration. The main points of the meeting are as follows: 1. The school districts plans are logical, well -thought, and financially conscious; 2. The school district is not valuing community perspective and emotional perspectives, which the city leaders are most concerned with; 3. The general public has negative feelings towards the closures of the schools, but it may be assumed they do not have a solid understanding of the funding of a school district and how monies were used from previous levies and bonds; 4. The decision to close the three schools seems quite rushed, and the city leaders wished to see some additional time for more discussion and alternative ideas to present themselves; 5. No one is certain if the "silent majority" agrees with the closure of the three schools, or if the "Stop B.O.L.D. Cold" hold the majority opinion; 6. The financial state of the issue is something that must be addressed, and there is no reason to continue putting the district in a worse position by pushing off the decisions; 7. With deciding soon, the district faces real administrative deadlines which adds additional pressure; 8. The district came on strong in their presentation of the plan, and may need to do some damage control and/or convincing along the way; 4 9. Representatives from the district will be attending the aforementioned leaders' city council meetings and educating the council members so that they may make a positional stance if they so choose; 10. Hugo has invited the district to present on Monday, January 4, 2015, at 7:00p.m. at the next Council meeting. More to follow the meeting. Recommendation Although a difficult and emotional issue, the recommendation to the Council is to refrain from taking a formal position. Each individual is rightly entitled to his or her own opinion about the situation; however, it is not within the jurisdiction of cities, councils, and others, to make decisions regarding school -related issues. It is our duty to inform the public which requires us to be as informed as possible. We recommend that all continue to be up-to-date on the issues, the facts, and spread the knowledge to the constituents and be able to answer their questions as thoroughly as possible. We do not advise taking a formal stance on the issue so as to not alienate any institutions or individuals. In addition, we recommend the Council strongly encourage the Stillwater Public School District to do the following: 1. Be more deliberate in their attempts to initiate discussion with community members in a meaningful manner; 2. Slow their process to ensure deliberate communication, research, analytics, and consideration of alternatives from their own creation or suggestion of another; 3. Present alternative options instead of the closure of three elementary schools and their advantages and disadvantages so the public may equally consider the options; and 4. Provide additional points of access to information regarding BOLD such as hand-outs, presentations, staff, and additional community meetings. 5 For reference: http: //alphanewsmn. com/2015/ 12/stop-bold-cold-opposition-group-to-stillwater-schools-isd-834- elementary-school-closures/ http://cityofstillwater.granicus.corn/MediaPlaycr.php?view_id=2&clip_id=210&meta id=20428 http://cityofstillwater.granicus.com/MediaPlayer.php?view_id=2&clip_id=340&meta id=33640 http://stopboldcold.blogspot.com/2015ll 2lmarine-school-association-release.html http://stopboldcold.blogspot.com/2015/12/on-thursday-december-17-2015-stillwater.html http://www.marineschoolassn.org/about-the-msa/ http://www. stillwater.kl2.mn.usldistrictlbuilding-834/stillwater-boldlstillwater-bold-frequently- asked-questions http: //www. stillWater.k l 2.mn.us/distriet/building-834/stillwater-bold http: //www. stillwater.k l 2.mn.us/district-news/levy-2013 - school -board -officially -approves -levy - question -november -ballot http ://www. stillwater.k l 2.mn.us/schools/elementary-schools/marine-elementary http://www. stillwater.k l 2.mn.us/schools/elementary-schoolslo ak-park-elementary http://www.stillwater.k l2.mn.uslschoolslelementary-schoolslwithrow-elementary http://www.stillwater.kl 2.mn.uslsitesldefaultlfiles/public/downloadslpagesICapacity%2OProposa 1%20Fina1%2ODec%2017.pdf http://www. stillwatercurrent. com/stillwater-area-public-schools-families-rally-save-marine- withrow-oak-park-elementary-schools/ http://www. stillwatercurrent. com/stillwater-area-public-schools-passes-97-5-million-facilities- referendum/ https://mysidewalk.com/organizations/290206/stillwater-bold https://www.excensus-guidekl2.net/gkl2/stillwater/district view/ •r 9,p�q AU OO�� ELIC Sc, Stillwater BOLD Building Opportunities to Lear► and Discover Right -Suing Our SUhools Fact Sheet District leaders are recommending a plan to right -size our elementary schools in order to better meet the learning needs of all students. With elementary building capacity in our central and northern schools expected to decrease in the coming years, the proposal would close three elementary schools —Marine, Oak Park and Withrow - beginning in 2017-2018. Consolidate three elementary schools north of Highway 36 — Marine, Oak Park and Withrow- with other schools to create seven right -sized elementary schools. Rightsizing ensures all of our students have the same learning experience no matter where they live and would create a more sustainable future. Right -sizing would allow us to invest in learning across all levels, elementary, middle and high school, rather than spend money to operate under-utilized buildings. The board will vote on the recommendation on Feb. 11, 2016. If approved, the change would happen for the start of the 2017-2018 school year. This would give families and staff nearly a year and a half to transition to a npw school community. Making BOLD decisions to right -size schools means ALL students will get: • More equitable learning experiences • Improved access to support services • A student -centered middle school experience Support for ninth graders transitioning to high school • Improved access to technology support • More balanced class sizes across the district • Long-term stability for staffing, operations and LEARNING Watch the Dec. 17 presentation to the school board to learn more about the Presented to Board 72/77/2075 %pug "all 1W Right -Size Stillwater Area Schools Consolidate three northern elementary schools with other schools in the district to create seven right -sized schools. Close Marine, Oak Park and Withrow schools for the start of the 2017-2018 school year. (Decision: Feb 2016) Adjust boundaries for all other elementary schools for the 2017- 2018 school year. (Decision: April 2016) Work with families to transition to new elementary school communities. Create student -centered middle schools Adjust boundaries to create two middle schools of at least 900 students (Decision: April 2016) • Work with staff to develop a middle school model with a sma school feel Create more balanced class sizes/ instructional sizes for all students in grades K-12. Bottom Lion: Right -sizing schools allows us to provide more equitable learning experiences for all students. p�BLIC SCN� Stillwater BOLD Building Opportunities to Learn and Discover Findings of Fact The recent capacity study conducted by district administrators brought to light the following facts, all of which support the proposal to right -size our schools: Our enrollment is declining • We are a district of 8,300 students that is built for about 10,000 students Demographers predict the district's enrollment will hold stable or slightly decline - Increase in the south, but decrease in the north and central parts of the district • The number of people per household is dropping county -wide meaning there will be fewer children living in our district in the next 10-15 years • Only 72.3% of students choose to attend our schools • 7 of 10 elementary schools capture less than 60% of students We are operating schools far below capacity We have 1,000 fewer students than we did 15 years ago, but operate the same number of buildings • By 2017-2018 four of our elementary schools are projected to be below 70% of capacity Boundary changes alone will not solve capacity issues • We have more buildings in the central and north where current and projected enrollment is stabilizing or declining, and fewer in the south where growth is occuring Students are having inequitable experiences There is a variability of $1,600 in the cost to educate an elementary student, depending on the building Class sizes are smaller in some schools and larger in others Small schools have limited support for English language learners, mental health, intervention services, and shared specialists must travel between many buildings Right -sized schools are more effective for learning, more efficient to operate Based on research, the preferred elementary school size in our district is 450-700 students or at least three sections per grade level. • Three or more section schools create more balanced class sizes, equitable access to support services, and more cost efficiencies • Elementary enrollments currently vary from 150 to 760 students The choice to maintain the status quo has financial and programmatic implications Budget reductions have been necessary in approximately 10 of the last 15 years No sustainable funding source is currently available for Bridge to Excellence (BtE) initiatives, middle school programming, technology, or new programs Right -sizing would allow the district to reinvest $1.2 million annually beginning in 2017-2018 Learn more at stillwaterschools.org/Bold Stillwater BOLD Building Opportunities to Learn and Discover Presented to the School Board December 17, 2015 BOLD: How We Got Here 10,MOV too"'* /MO** DKMVJMpbm a Pyftopr m Ory Bad Se4lmnt m 1 AHaaesnfa• Rw mmaktoa DKffaabM P&P.d@U, %Wo�, %WOO# \WOO?, IF6 Stillwater ZAREA PUBLIC SCHOOLS BtE, Levy and Bond Promises t s SnYtsf�RS it sre/%„fes . R9JILDING TS1F F i; URF, LL Stillwater AREA PUBLIC SCHOOLS ::w;i. 7}rna6Fluor kr Stillwater GUIDING CHANGE: Stillwater BOLD �= AREA PUBLIC SCH00! S 9uNdnrq OppmtwNFks to learn p/Id OeFrprer F.—_R-fft ----- Dwieddp•k M_ TnmemNghpn.pwdlPn.l/m.lodemenl . �mlbebnWd I bed • M-fi_'WMFw Wk t mlpminF laps bdeMSWPtLSk.Ihe.IdrNudpW II•�brd aldunemF • plldpe mA.11ay.pPluulm•l•h [•udwnk md.6 enMmnal} • Deddm *1wb.rind.wuk1• f ]0 al plelbFl l6 YmfFSlwf.tm • Shdwd.nrA d.nl..ntrW F—W kl'u!b dptrht.bbn•I MFyIbIIYs p.rwrW wuk..m.mdwm7 w•W6..dWlhewPeddu�a.lndll . w..dn n.emmpwrm rpwld mwe 0.1 n dbdplmr201� whmdwe.rtlww wdnev WerdrMrbn Meduluhk S•mslldk•ypdbmd(— . Anl ip1m Mhe Wd*M eduadkll /erMumudnd. hlry lnndlmnd pinowm Nrftk.W. . W.•dl m[InvewedwnlnnbMd Dnphgthnln'Ylnsd• . F•do' 1.. M b. npdd nw~.1waWM • MhW wh.d poQ•m: SIM • ThhM edd lnlybabk.Nfft_'.m ft h aw. Sud 106.imlled • (lord ellen dRh ffddpmE ftc.,bwd • p.•In. p.pwfpM hndwidhped • IrgengFpm.F rLea4l and Mbkt•bdentr�kmDa • Wlp.W • MnnmF nMpk MMlnnkrynmde.rd b• • vdm.wfefl—ff mMdedWsnlldrddddemn • prl.rplw . Nk..Fh••h.•hbYerp^ImMm vA[hi • fal.w.w.b.m wlmeFapw.nrebplmfhbp • f1M^elMd, 10 Phbe • ddmhn•bW.nwDn h.nddmmk. • NvedNw.N.NcaY^d Fl GpY.^.mPW.wdFYp•bN WF^W . 61pwNil011h, s.leal V.Yry d�wr81E •Id hwd pmmi-n AFM Clwbld0mnmlu45d+^d • FeedhM h.re vwkualmbehdknwDl • St.p•Idw dNll4.ddrwlnelrtd.N bepmeMmpm`debd&t • D•dhmlF m.ulbr•nl Intl wPldn rd.� 1` pddYllNkllh rend nom" • M^I.dWgr/mllpWdm qr • hlbPltable kB Anj 1pok — • M.n•mdeampghle.wn M d.d..thwnf.h_b • IInb61W rtlml r'eM•n the • SbMlglnpNek.,-h—d .pdiSds berieem apwaltlbe • IIP pneWnWln•aMNn allh.b Barriers Identified by Stakeholders • Inequities between buildings —Class sizes —Staffing: Access to specialists, support —Resources, supplies, technology "Every system is perfectly designed to get the results it gets." -W. Edwards Deming Stillwater , Stillwater AREA PUBLIC SCHOOLS l?�;� AREA PUBLIC SCHOOLS Staffing Inequity g Technology Psychologists • Special Education • Nursing • Instructional Coaches • English Learners • Student Advocates Stillwater AREA PUBLIC SCHOOLS Ciurck%tuThrAcs Farre History of Budget Reductions Example of Staffing Inequity Stillwater AREA PUBLIC SCHOOLS Stillwater AREA PUBLIC SCHOOLS tinip , Thrre.; Fie e C• r.:asr' 7f,en herr i Current Schedule Monday Tuesday 2 Wednesday i Thursday 2 Friday 3 Stillwater AREA PUBLIC SCHOOLS Stillwater AREA PUBLIC SCHOOLS tinip , Thrre.; Fie e C• r.:asr' 7f,en herr Findings • Inequitable services — students in small schools receive fewer support services Unbalanced class sizes • Per pupil spending -- Variability of $1,600 to educate an elementary student, depending on building Stillwater AREA PUBLIC SCHOOLS Met Council's Thrive 2040 Forecast Household Growth Stillwater AREA PUBLIC SCHOOLS Capture rates — Only 72.3% of students choose our schools — 7 of 10 elementary schools capture less than 60% of students Curiaui� T{ ir, Here Flpue E. Hauaahold gmolh hatwaeu 2010 and 2010 �I MOhgaala4 i'- — ', I i .5orece� r.retrn;,:vl�,r Gounc:.+ F�gana! Foreo-9rr (.rw, 2ot5). Met Council's Thrive 2040 I; Stillwater e: AREA PUBLIC SCHOOLS Currasrii} 7;lnirzy Hc:: Carrent 2015-2016 Grades K-6 2017-2018 Grades K-5 2018-2019 Grader K-5 school Population 2014-2030 Households 20142030 People per 2014-2030 •Copaaty Change Change Household Change Census 2010 238,136 87,859 2.710 Estimate 2014 249,109 91,710 ! 2 716 Forecast 2020 268,410 102,280 2 624 Forecast 2030 299,130 20.1% '. 126,210 26.7% 2.574 -5.2 Forecast 2040 330,200 130,090 2.538 I; Stillwater e: AREA PUBLIC SCHOOLS Currasrii} 7;lnirzy Hc:: Carrent 2015-2016 Grades K-6 2017-2018 Grades K-5 2018-2019 Grader K-5 school C4ndty Enrollment % •Copaaty Projaciad Peaieetad% Prolacmd Pmieaed )L ... .. c"dty Enrallmern Copeaty awdinvent Capaaty Marine 175 157 s9 7% ! 175 126 72% 120 69% Withrow 225 189 84.0% j 200 172 85% 171 86% Stonebridge 625 454 72 6Y 575 384 67% 386 67% Rutherford,,.. 700 579 82 7% 675 463 69% 462 69% Uly Lake 575 441 76,7% 550 363 66% - 344 63% Oak Park 475 451 949% 450 377 84% 329 73% Andersen 375 357 952% 325 319 98% 320 98% Lake Elmo 725 764 675 695 103% 696 103% Afton -Lakeland 550 508 92.4% 500 473 95% 502 100% New School 450 255 —57% 237 °153% Valley Crossing 271 271 100.0% Tots 4,425 4,171 943% 4,575 3,627 79% 3,567 78% •Adjusted for ~darsroamr • Anomer no bw darychwM 'x Stillwater AREA PUBLIC SCHOOLS 16Stillwater AREA PUBLIC SCHOOLS curce�?7Here Timeline and Process Sept 21 Beard Small Group: garriers/Solutions Comenation Sept. 2S Administrative Team: Banters/Solutions Conversation Sept. SO Al Staff: Barrlers/salutims Conversation Oct.a Board Meeting: Introduce Stillwater HOLD Moat. 1O Administrative Team: Elementary Capacity Carrvenatian Nmr. 33-12 Board Small Group: Elementary Capacity Conversation Nae. 12 Board Meeting Directive to further study rapacity Nov. 16 community Conversation gl: Barriers/Solutians Conversation Nw.19 Board and Administrative Team Retreat Dec. i 1 PTA/0 leaders: Barriers/Solution Conversation Dec 2 All Staff. Elementary Opacity Conversation Dec 2 SCEAIDirectors: Elementary Capulty Conversation PR.3 Board Small Group: Elementary Capacity Carvenatlon continued Dec.3 Board Meeting BOLD video Dec 7 Community Comrertatian 02: Elementary Capacity Conversation Dam 30 Communhy Leader ioflw: Elementary Capacity Conversatian Dec 17 Learning Sesslan; Capacity Proposal Dec ig All Staff: CapacityProposal Jan.7 Board Me" — Pkat Reading of Apathy Recommendation Jan. 26, 27,78 Publir Hearings Feb. 11 Board Mead"— Voce to Approve CapecBy Remmmandagon Getting to Desirable, Feasible and Sustainable Honor BtE, Levy, and Bond promises * Plan for financial stability Strive toward preferred elementary size — *Landmark research suggests optimal size: 300-900 students — Stillwaterrs preferred programming size: 450-700 students * Three sections (approximately 450 students) * Address capacity challenges utilizing demographic data -- At or near capacity in the north and center, room for growth in the south iStillwater "Ready, D D., & Lee, Y. D. (May 2000. mc! AREA PUBLIC SCHOOLS Elementary School Size for coven U and fauity t Recommendation Right -Size Our Schools Close Marine, Oak Park and Withrow Stillwater fra`t. AREA PUBLIC SCHOOLS ReirivestmentOpportunity /v Building maintenance, $998,000 operations General/Licensed Staff $120,000 (1.2 FTE) Paraprofessional and $148,000 Support Staff Transportation $150,000 Total Annual $1.26 million Reinvestment Additional Considerations I. Boundary adjustments — Elementary and middle school boundaries 2. Move West Campus: — ALC, Transition 3. Potential relocation of Central Services (CSB) 4. Sale of real estate property 5. Future growth and expansion of new elementary Stillwater AREA PUBLIC SCHOOLS i.•s-l.r. �= 1'�rryrs f tyre Making BOLD Decisions Means ALL Students Will Get: More equitable learning experiences • improved access to support services 8 Student -centered middle school experiences p Support for ninth graders transitioning Right -sizing schools to high school Improved access to technology support More balanced class sizes across the district q '' + Long-term stability for a staffing, operations Equity in learning and LEARNING ■ 1W Financial Stillwater stability AREA PUBLIC SCHOOLS School Board Decision Making Flowchart .w #la N mow.. Stillwater ft"b-W . Stillwater Be BOLD! AREA PUBLIC SCHOOLS Building Opportunities to Learn and Discover City of Hugo Claims January4, 2016 Vendor A Click Away Remotes LLC Invoice 6494 $ Amount Description 285.00 Garage Door Remotes (PW) Department Public Works American Public Works Assoc 671710 $ 230.00 APWA Member Fees - Scott Anderson Public Works ARC Irrigation 13702 $ 480.00 Hanifl Fields Irrigation System Winterization _ Parks Dept Bauer Built Tire 180178559 $ 9,387.50 Tires & Labor - Unit #306 Street Det Colvard, Kevin CLAIM $ 543.99 Meeting Supplies Fire De t Comcast 12/11/2015 $ 237.85 Business Internet thru Janus 20 Administration Compass Minerals America 71426338 $ 6,915.09 Salt for Snow & Ice Control Street De t Donald Salverda & Associates Registration $ 600.00 Advanced Management Program - B an Bear Administration Economic Development Assn of MN 2016 $ 250.00 2016 Membership Dues - Rachel Juba Planning & Zoning Emegency Automotive Technologies Inc RP110515-2 $ 14.76 Parts - Unit 94202 Fire Dept Emergency Automotive Technologies Inc DL081915-21 $ 3,030.44 LED Li htbars & Labor - Unit #4211 Fire Dept H & L Mesabi 94759 $ 2,152.40 Blades for Plows Street Dept Home Depot Credit Services 3011810 $- 15.62 Hardware - Unit #109 Street Dept Hotsy Equipment of Minnesota 50704 $ 175.53 Bulk Soap for Washbay Public Works Independent School District 624 16721 $ 3,000.00 Senior Survey Contribution Parks Dept Instrumental Research Inc 9806 $ 95.00 Water Bacteria Testing Water Utility Integra Telecom 13517331 $ 90.61 Fax Lines Administration Jefferson Fire & Safety Inc 221736 $ 55.95 Helmet Decals Fire Dept Juba, Rachel CLAIM $ 85.00 MN Shopping Center Assoc Meeting Registration Fees Various Lawson Products 9303767913 $ 567.80 Bulk Hardware Supplies Public Works Loeffler, Mike CLAIM $ 6.34 Tree Trimming Supplies Street Dept Lubrication Technologies Inc 718862 $ 80.00 Used Oil Filters Pick Up Public Works MBPTA 2016 $ 50.00 2016 Membership Dues - Debi Close Building Inspections Minnesota Cleaning Services Inc 12151<04 $ 475.00 November CleaningService Public Works Minnesota Cleaning Services Inc 1215K04 $ 205.00 November Cleaning Service Fire Dept Minnesota Cleaning Services Inc 0116K03 $ 95.00 December Cleaning Service - Hanifl Parks Dept Minnesota Cleaning Services Inc 01161<02 $ 573.30 December Cleaning Service Gen Gov't Bldgs Minnesota Pollution Control Agency SD -151711 $ 23.00 Wastewater Certification Renewal - Rick Kieffer Sewer Utility Minnesota Recreation & Parks Assoc 2016 $ 277.00 Membership Dues - Shayla Denaway Parks Dept Minnesota Shopping Center Association 10501 $ 175.00 2016 Membership Dues - Rachel Juba Planning & Zoning Performance Plus LLC 4226 $ 297.00 Pre -Placement Medical & Screening - Khan Fire Dept Rabouin Inc CLAIM $ 3,000.00 2016 Assessment- Partial Billing #11 Assessor Ricoh USA, Inc 95985406 $ 210.00 Copier Lease Payment Public Works Sensible Land Use Coalition 2016 $ 250.00 2016 Membership Dues Community Development Sun Life Financial January $ 610.73 Disability Premium Finance Dept T -Mobile 870254054 $ 50.95 Cellular Phone Charges Administration T -Mobile 870254054 $ 1,337.13 Cellular Phone Charges Various Toshiba Financial Services 293547931 $ 214.98 Janua Copier Lease Payment Fire Dept Tyler Technologies Inc 025-140050 $ 3,644.10 Annual Software Maintenance Various WSB & Associates November $ 34,343.90 En ineerin Fees -See Attached Breakdown Various Ziegler Inc PC200139383 $ 704.60 Parts - Unit #326 Street Dept Ziegler Inc PC200139545 $ 135.28 Parts - Unit #326 Street Dept Ziegler Inc PC200139546 $ 5.04 Parts - Unit #326 Street Dept Ziegler Inc PC200139449 $ 37.06 Parts - Unit #326 Street Dept Ziegler Inc PC200139382 $ 131.16 Parts - Unit #326 Street De t Ziegler Inc PR200012971 $ 134.52 Parts- Unit #326 Returned Street Dept Total Claims for January 4, 2016 $ 75,009.59 Page 1 w V P \L z ,c C v M N 0 O^ O N m n N r O O N N 0 0 m m 100 n f00 O N 100 N M N O N A O N 0 O N r 0 N N O m r m m to 01 M M N M N N O l0 N 1p OMl 10 m N N m O w N M O N N V 1p V W O N r N N N O n 100 r O 0 10 0 m G •O M O a0 N n O W M V M sN N N O fV f0 MV O N N r 0 rn o 0 d o 2 08 0 0 0 0 o d o o O O M 8 E N r Z N N p Z Z Z Z 0 0 0 N ow Yui a tVi1 Z Z m Q M� ,fQ N v} N N^ W W Ld W W W W W y y C W Q G Q 1 c 0 1 1 v i E 1 m E ' a a y x � a i = m m c Q O o Z m t v a K u 2 o 0 O` c a N N D: N K c c 4 m Cl pEj > q c o 'o a o« m o E o c c ll c LL x 3 a Q U N `o N U m m w y C« O p m d Y 0 E 2 y c a 3 3 y K o= '� a 'w £ ZE a282m m o = Qm Qt sZoc yoc0N t am` U « 0 0 4m N ED N CL 3 'c g m m w a d= .m 3 c o N M o o v m a y d m n c m y i.m o m a W Y> U otl a m —_ w y y aci O 3 c_ E N 3 y ti Q r m w 2 v i in co m 0 J C N N 90 y N m fn C N i N a« E h 0 07 N x U a' O N 0) m U 0' LL N U J IL N LL a i N M O O O O o 0 00 W W 1Q 9W rm If m m rn rn rn rn rn m rn m m rn rn rn rn m rn m rn rn rn rn rn rn rn � AL ASS 701 Xenia Avenue South Suite 300 Minneapolis, MN 55416 Tel: 763-541-4800 Fax: 763-541-1700 November 19, 2015 Mr. Bryan Bear City Administrator City of Hugo 14669 Fitzgerald Avenue North Hugo, MN 55038 Re: WSB & Associates, Inc. 2016 Rate Schedule Dear Mr. Bear: WSB is grateful for our relationship with your team and community, and we look forward to continuing to build our relationship and support you as you deliver the long-range community vision. We appreciate the opportunity to present you with our 2016 rate schedule. We are continuing to develop and grow our services in the areas of engineering, planning, environmental, urban design, and construction services, so that we can better serve you in the years ahead. With our proactive approach and investment in technology, quality staff, and education, we have been successful in improving our efficiencies, and have thus been able to offset the ever-increasing industry costs related to staff, benefits, and insurance. As a result, we are able to propose an increase of 2.4% for our 2016 rates which is less than what we are experiencing from market pressures and competition for quality staff. In 2016, we will be diligently working to create additional value for your projects and your community, and we are certain that you will recognize our focus on continuous process improvement and customer satisfaction. The following key points confirm your choice to have WSB serve you and your community: Improved Project Delivery Effective project management is a key to successful project delivery. Whether the project is large or small, managing the project's scope, budget, schedule, risk, and changes is critical. We are investing in staff resources and innovative software solutions that will enhance the performance of our team in this area. Our goal is to be the industry leader in the area of project controls. Expanded Capabilities The phrase "a picture is worth a thousand words" is often used to describe a visualization exercise. Similar to our investment in enhanced project management, WSB will be investing in staff and software resources that will result in improved visualization tools to support you as you implement projects in the community. We are confident that providing project stakeholders with improved visualization exhibits will result in better clarity of information and a more engaged process. Equal Opportunity Employer wsbeng.com Mr. Bryan Bear November 19, 2015 Page 2 In 2015, WSB launched a new geotechnical services group, which will provide a one -stop -shop for many projects and will create unparalleled efficiency in project delivery for both design and construction - related projects. As a frequent component to delivering our existing services, we believe that bringing the geotechnical services in-house will benefit a broad range of clients in both cost and schedule. Investing in our Culture — The WSB Way Through the continued growth of our industry-leading educational program at WSB University, promoting innovative ideas from our talented staff, and our direct efforts fostering meaningful mentorships, for the third year in a row WSB was recognized as a Top Workplace by the StarTribune. We are confident that by investing in our team and our firm's culture, this will result in valuable innovation and customer focus for our clients. Our Commitment to You We value our relationship with you and your team, and appreciate your feedback related to our service. Together we can contribute to building a legacy for your community. We believe that our investments related to improved project delivery and expanded capabilities will do just that! Thank you again for the opportunity to serve you. I would be happy to answer any questions regarding our requested rate schedule changes. Please contact me any time at 763-541-4800. Sincerely, $ B & Ass crates, c Jay a edy, PE Vic President Attachment srb WSB ♦ Rate Schedule Principal Associate / Senior Project Manager Project Manager Project Engineer Graduate Engineer Sr Landscape Architect / Sr Planner / Sr GIS Specialist Landscape Architect / Planner / GIS Specialist Engineering Specialist / Senior Environmental Scientist Engineering Technician / Environmental Scientist Construction Observer Coring Crew One -Person Crew Two -Person Crew Survey Crew One -Person Crew Two -Person Crew Three -Person Crew Underwater Inspection Dive Team Office Technician &1155 rg l al lHour $158 $1371$1471$158 $1211$1271$133 $1041$1121$1211$1271$133 $801$851$921$98 $1091$1181$1251$1331$138 $661$741$811$891$991$104 $901$981$1051$1121$1211$130 $521$601$671$741$791$85 $871$941$99 $1051$110 $162 $238 $132 $164 $184 $460 $421$651$751$85 Costs associated with word processing, cell phones, reproduction of common correspondence and mailing are included in the above hourly rates. Vehicle mileage is normally included in our billing rates, but can be charged separately if specifically outlined by contract. Reimbursable expenses include costs associated with plan, specification and report reproduction, permit fee, delivery cost, etc. Rate Schedule is adjusted annually. Multiple rates illustrate the varying levels of experience within each category. O M n 2 M v C: r M N2 Engineering ■ Planning y Environmental �,i Construction a* wsbeng.co m 1r, 1W • Y • Y L A N D F O R M Rom Site to Finish Y Y � 105 South Fifth Avenue Tel: 612-252-9070 Suite 513 Fax: 612-252-9077 Minneapolis, MN 55401 www.Iandform.net January 4, 2016 Bryan Bear City Administrator City of Hugo 14669 Fitzgerald Avenue North Hugo, MN 55038 RE: 2016 Rate Schedule Dear Mr. Bear, Thank you for continuing to use Landform to provide support planning services for the City of Hugo. We appreciate your confidence in us and we value the opportunity to work with you. Landform has a full time staff of professionals, all of whom are committed to providing services that are truly tailored to the communities we serve and helping our clients plan great places to live, work and play. I have attached our municipal rate schedule for 2016. This rate schedule allows us to be competitive with other firms while allowing us to provide a comprehensive range of services through retention of our most talented employees. These rates will become effective on January 1, 2016 for hourly work performed by Landform on behalf of the City in 2016. Landform is an interdisciplinary site design firm with a studio -based, client -centered practice. Our professional staff includes landscape architects, planners, urban designers, civil engineers and land surveyors. We offer you a SensiblyGreen® approach to your development challenges from Site to Finish®. Our sensible approach provides economical solutions and cost-saving opportunities for a positive bottom line and return on investment. We save clients dollars today and in long-term operation and maintenance. If you have any questions or comments, please do not hesitate to call me at 612.638.0225. Sincerely, Landform *no(ov Kendra Lindahl, AICP Principal Planner Lamf.,e, sna m FHre� d semss—ms d L.Wf.- aoreas..l sehces, uc. 2016 Rate Schedule Professional Services Hourly Rates Senior Principal 195.00/hour Principal 160.00/hour Principal Planner 125.00/hour Development Manager 240.00/hour Development Coordinator III 105.00/hour Development Coordinator II 95.00/hour Development Coordinator I o Associate • Studio Lead 135.00/hour Senior Designer 115.00/hour Senior CAD Manager 120.00/hour 2016 Rate Schedule Professional Services Hourly Rates Senior Principal 195.00/hour Principal 160.00/hour Principal Planner 125.00/hour Development Manager 240.00/hour Development Coordinator III 105.00/hour Development Coordinator II 95.00/hour Development Coordinator I 85.00/hour Associate 135.00/hour Studio Lead 135.00/hour Senior Designer 115.00/hour Senior CAD Manager 120.00/hour Designer III 92..00/hour Designer 11 77.00/hour Designer I 67:00/hour Planning Lead 115.00/hour Senior Planner 115.00/hour Planner III 92.00/hour Planner II 77.00/hour Planner I 67.00/hour Survey Lead 135.00/hour Project Lead 115.00/hour Survey Technician 111 92.00/hour Survey Technician 11 77.00/hour Survey Technician I 67.00/hour Crew Chief 125.00/hour Survey Coordinator 95.00/hour Field Technician 55.00/hour GPS Equipment 35.00/hour Construction Observation III 120.00/hour Construction Observation 11 85.00/hour Construction Observation I 80.00/hour Business Lead 75.00/hour Administrative Assistant 57.00/hour 1. Attendance at regularly scheduled Planning Commission and City Council meetings will be billed at a flat rate of $100.00 per meeting. 2. Internal reimbursable expenses are priced as follows: Mileage Plotting on Bond Plotting on Vellum Plotting on Mylar Plotting in Color Color Printing Foam core Scanning CD/DVD 3. External reimbursable expenses shall be billed at cost plus 15%. Bryan Bear January 4, 2016 Based on IRS Requirements 0.25 per square foot 1.10 per squarefoot 2.75 per square foot 7.00 per square foot 1.00for 8.5x11 2.50 for 8.5x14, 11x17 25.00 per sheet 1.50 per scan 10.00 per cd/dvd p4pms Publications 4779 Bloom Ave., White Bear Lake, MN 55110 • Phone: 651-407-1200 • Fax: 651-429-1242 December 17, 2015 Ms. Michele Lindau City of Hugo 14669 Fitzgerald Avenue N. Hugo, MN 55038 Dear Ms. Lindau: The Citizen wishes to be considered as your official newspaper for 2016. We meet all the legal publication requirements under state statutes. Our circulation is audited by Verified Audit Circulation, an independent firm. We prefer submittal of legal notices by mail, fax at (651) 429-1242, or e-mail to leeals@presspubs.com - clearly identify them as "Legal Notices." There will be a slight increase in the rate for your legal notices this year due to increased health insurance costs. We are asking for $10.23 per column inch, in 7 point type at 9 lines per inch. Our deadline for legal notices is every other Wednesday by 5:00 p.m. for the following Thursday's publication. A schedule will be provided if needed. We look forward to the opportunity to serve you. We welcome any questions or Carter Johnson Publisher Mise: Hugo-Citizen-2016.doc 1rn�,, 14 is L isa Graber Legal Notice Coordinator Your Best Source For Community Information White Bear Press • Vadnais Heights Press • Quad Community Press • Shoreview Press • The Citizen • The Lowdown • North Oaks News news@presspubs.com ppcomp@presspubs.com marketing@presspubs.com ppcirc@presspubs.com MINNESOTA LAWFUL GAMBLING LG220 Application for Exempt Permit 8/14 Page 1 of 2 An exempt permit may be issued to a nonprofit organization that: Application fee (nonrefundable) • conducts lawful gambling on five or fewer days, and . awards less than $50,000 in prizes during a calendar year. If the application is postmarked or received 30 days or more before the event, the application If total prize value for the year will be $1,500 or less, contact the Licensing fee is $50; otherwise the fee is $100. Specialist assigned to your county. Organization Information Organization Name: Previous Gambling Permit Number: ' a _037-01 - S� nnesota Tax ID Number4 , if any: federal Employer ID Number (FEIN), if any: -iY2giy Type of Nonprofit Organization (check one): Fraternal Religious =Veterans ©Other Nonprofit Organization Mailing Address: City: State and Zip: County: ' or 09 T t10�<t-..0 l n.N)02 - Nam of Chief Executive Officer (CEO): Daytime Phone: Email: (r h W4 Nonprofit Status 12@ Cwt Attach a copy of ONE of the following for proof of nonprofit status: ® Nonprofit Articles of Incorporation OR a current Certificate of Good Standing. Don't have a copy? This certificate must be obtained each year from: Minnesota Secretary of State Business Services Division 60 Empire Drive, Suite 100 St. Paul, MN 55103 Phone: 651-296-2803 IRS income tax exemption (501(c)) letter in your organization's name. Don't have a copy? To obtain a copy of your federal income tax exempt letter, have an organization officer contact the IRS at 877-829-5500. IRS - Affiliate of national, statewide, or international parent nonprofit organization (charter). If your organization falls under a parent organization, attach copies of both of the following: a. an IRS letter showing your parent organization is a nonprofit 501(c) organization with a group ruling, and b. the charter or letter from your parent organization recognizing your organization as a subordinate. Gambling Premises Information Name of premises where the gambling event will be conducted (for raffles, list the site where the drawing will take place): r5 v3 rf 11 r6w Address (do not use PO box): City or Township: Zip Code: County: lU S Date(s) of activity (for raffles, indicate the date of the drawing): Check each type o gambling activity tfiat your organization will conduct: Bingo* =Paddlewheels* Pull -Tabs* =Tipboards* Raffle (total value of raffle prizes awarded for the year: $_ *Gambling equipment for bingo paper, paddlewheels, pull -tabs, and tipboards must be obtained from a distributor licensed by the Minnesota Gambling Control Board. EXCEPTION: Bingo hard cards and bingo number selection devices may be borrowed from another organization authorized to conduct bingo. To find a licensed distributor, go to www.mn,gov/gcb and click on Distributors under the USTOFUCENSEES, or call 651-539-1900. LG220 Application for Exempt Permit 8/14 Page 2 of 2 Local Unit of Government Acknowledgment CITY APPROVAL COUNTY APPROVAL for a gambling premises for a gambling premises located within city limits The application is acknowledged with no waiting period. located in a township he application is acknowledged with no waiting period. The application is acknowledged with a 30 -day wafting he application Is acknowledged with a 30 -day waiting period, and allows the Board to issue a permit after 30 days period, and allows the Board to issue a permit after (60 days for a 1st class city). 30 days. ❑The application is denied. he application is denied. Print City Name: Print County Name: Signature of City Personnel: Signature of County Personnel: Title: Date: Title: Date: TOWNSHIP (if required by the county). On behalf of the township, I acknowledge that the organization is applying for exempted gambling activity within the township limits. (A township has no statutory authority to approve or deny an application, per Minn. Statutes, section 349.166.) Local unit of government must sign. Print Township Name: Signature of Township Officer: Title: Date: Chief Executive Officer's Signature The information provided in this application is complete and accurate to the best of my knowledge. I acknowledge that the financial report will be completed and returned to and within 0 da f the event date. Chief Executive Officers Signature: 1>v� _ Date: J Print Name: 06rej-t1—_�',4jj Requirements Complete a separate application for: Financial report and recorcikeeping required. • all gambling conducted on two or more consecutive days, or A financial report form and instructions will be sent with your • all gambling conducted on one day. permit, or use the online fill-in form available at Only one application is required if one or more raffle drawings are www.mn.gov/gcb. conducted on the same day. Within 30 days of the event date, complete and return the Send application with: financial report form to the Gambling Control Board. Your a copy of your proof of nonprofit status, and organization must keep all exempt raffle records and reports for _ application fee (nonrefundable). If the application is 3-1/2 years (Minn. Statutes, section 349.166, subd. 2(f)). postmarked or received 30 days or more before the event, the application fee is $50; otherwise the fee is $100. Make Questions? check payable to State of Minnesota. Call the Licensing Section of the Gambling Control Board at To: Gambling Control Board 651-539-1900. West County Road B, Suite 300 South This form will be made available in alternative format i.e. large ( 9 Roseville, MN 55113 Rose print, Braille) upon request. Data privacy notice: The information requested on this form (and any attachments) will be used by the Gambling Control Board (Board) to determine your organization's qualifications to be involved in lawful gambling activities In Minnesota. Your organization has the right to refuse to supply the information; however, if your organization refuses to supply this information, the Board may not be able to determine your organization's qualifications and, as a consequence, may refuse to issue a permit. If your organization supplies the information requested, the Board will be able to process the application. Your organization's name and address will be public information when received by the Board. All other information provided will be private data about your organization until the Board issues the permit. When the Board issues the permit, all Information provided will become public. If the Board does not issue a permit, all information provided remains private, with the exception of your organization's name and address which will remain public. Private data about your organization are available to Board members, Board staff whose work requires access to the Information; Minnesota's Depart- ment of Public Safety; Attorney General; Commissioners of Administration, Minnesota Management & Budget, and Revenue; Legislative Auditor, national and international gambling regulatory agencies; anyone pursuant to court order; other individuals and agencies specifically authorized by state or federal law to have access to the information; individuals and agencies for which law or legal order authorizes a new use or sharing of information after this notice was given; and anyone with your written consent. Office of the Minnesota Secretary of State Certificate of Good Standing I, Steve Simon, Secretary of State of Minnesota, do certify that: The business entity listed below was filed pursuant to the Minnesota Chapter listed below with the Office of the Secretary of State on the date listed below and that this business entity is registered to do business and is in good standing at the time this certificate is issued. Name: Date Filed: File Number: Minnesota Statutes, Chapter: Home Jurisdiction: This certificate has been issued on: PHEASANTS FOREVER, INC. 08/05/1982 V-156 317A Minnesota 07/20/2015 (U'V` �I�',4V✓ Steve Simon Secretary of State State of Minnesota Agenda Number l71 , f CITY OF HUGO COMMUNITY DEVELOPMENT DEPARTMENT MEMORANDUM TO: Bryan Bear, City Administrator FROM: Rachel Juba, Planner SUBJECT: Ordinance Review Committee: Authorization for Text Amendments for the Parking Ordinance DATE: December 30, 2015, for the City Council Meeting of January 4, 2016 1. BACKGROUND: The Ordinance Review Committee (ORC) has reviewed several ordinance text amendments since 2004. Most recently the ORC completed text amendments to clean up inconsistencies within the Code and the Solar Energy Systems Ordinance. Over the next year the ORC will be reviewing and making recommendation on other zoning ordinance text amendments. Some of these include the Parking, Subdivision, and Planned Unit Development (PUD) ordinances. The first ordinance to be reviewed will be Parking. 2. OVERVIEW OF ORDINANCE TEXT AMENDMENTS: In reviewing the zoning code, staff has found the existing parking requirements to be quite excessive based on our experience with the typical demand for parking associated with various uses and also when compared with ordinances in other communities. For that and other reasons, staff is proposing zoning text amendments to address the excessive parking requirements found in the parking code. In addition to the review of the parking requirements for each use, the ORC will review the entire ordinance and make recommendations on revisions. 3. RECOMMENDATION: Staff recommends the City Council authorize zoning ordinance text amendment to the parking ordinance to be reviewed by the ORC and to authorize notice of a public hearing on the text amendments when completed. D•R•HOR[ON ®In N, YSE December 22, 2015 Steve Duff Sr. Engineering Technician City of Hugo 14669 Fitzgerald Ave. N Hugo, MN Re: Clearwater Cove —Letter of Credit Reduction Request No. 1 LOC q SLMMSP07856 Dear Steve: D.R. Horton would like the City of Hugo to consider a reduction to the Letter of Credit (LOC) for our Clearwater Cove project. Listed on the Attached spreadsheet is the original surety amount and requested reduction amounts based on work performed to date. On behalf of D.R. Horton, Inc. -MN, we request that the City of Hugo reduce the projects LOC surety by $885,515.63 to leave a balance of $1,473,058.75 to secure the completion of the remaining public improvements. Please feel free to contact me with any questions. Thanks, Sincerely, Dave Klee D.R Horton, Inc. — MN 612-214-1865 D.R. Horton, Inc. -Minnesota 20860 Kenbridge Court, Suite 100 Lakeville, MN 55044 wy drhorton.com Clearwater Cove (Phase 1) 0.00 0.00 0.00 0.00 Developer Financial Guarantee 90,089.00 112,611.25 90,089.00 112,611.25 Storm Sewer 70,200.00 87,750.00 70,200.00 LOC Reduction #1 Streets/Sidewalks/Trails Original Original 325,000.00 406,250.00 Item Est. Cost 125% Security Work Remalnine Proposed security with 125% Site Improvements 1,035,289.00 1,294,111.25 1,035,289.00 1,294,111.25 Sanitary Sewer 134,074.00 167,592.50 32,455.00 40,568.75 Watermain 145,469.50 181,836.88 0.00 0.00 Storm Sewer 157,027.00 196,283.75 25,500.00 31,875.00 Streets/Sidewalks/Trails 415,000.00 518,750.00 85,203.00 106,503.75 Sub -Total 851,570.50 1,064,463.13 143,158.00 178,947,50 Improvements North of Creek Sanitary Sewer 0.00 0.00 0.00 0.00 Watermain 90,089.00 112,611.25 90,089.00 112,611.25 Storm Sewer 70,200.00 87,750.00 70,200.00 87,750.00 Streets/Sidewalks/Trails 325,000.00 406,250.00 325,000.00 406,250.00 Crossing Structure 550,000.00 687,500.00 550,000.00 687.500.00 Sub -Total 1,035,289.00 1,294,111.25 1,035,289.00 1,294,111.25 TOTAL DEVELOPER'S SECURITY 1,886,859.50 2,358,574.38 1,178,447.00 1,473,058.75 &,�o Animal Control Agreement THIS AGREEMENT, made of day of 20_, by Companion Animal Control LLC., 457 Sixth Street North, Bayport, MN 55003, hereinafter referred to as "Humane Officer" or "Contractor", and the City of Hugo, Minnesota hereinafter referred to as "City". Whereas, the City is desirous of utilizing an independent contractor to perform certain animal control services as provided herein. Otter Lake Animal Hospital hereinafter referred to as impound facility. WITNESSETH, that the Humane Officer and the City, for the consideration stated herein, mutually agree as follows: 1. STATEMENT OF WORK: Humane Officer shall furnish all labor, equipment, and services performed for the duty as humane officer for the City, as set forth below in an efficient and workmanlike manner in accordance with this Agreement. Humane Officer shall comply with all federal, state and local laws and ordinances in performing the duties herein. 2. FEE FOR SERVICE: The City will pay the Humane Officer for performance of this Contract, in current funds for the services set forth herein: ar A monthly 24 hour per day, 7 day a week availability retainer of F:m- Dellars ($50:00) (revised 12/29/15) Eighty Dollars ($80.00) per month for the recovery of contained dogs as directed by the members of the Washington County Sheriffs Office, City Council, City Clerk (as a licensing official), or City Administrator. b. Ninety Five ($95.00) + mileage fee per dog recovered and delivered to impound facility during regular business hours defined as 7 AM — 7 PM, or returned to owner. 1 c. Sixty Five Dollar ($65.00) fee per extra dog recovered and delivered to impound facility between 7 AM and before 7 PM, or return to owner. d. Additional fee of Twenty Dollars ($20.00) fee per dog recovered and delivered to impound facility between 7 PM and before 7 AM, or returned to owner. e. Additional Twenty Dollar ($20.00) fee per dog recovered and delivered to impound facility or returned to owner on one of the following holidays: Easter, Memorial Day, Labor Day, Thanksgiving, Christmas Eve, Christmas Day, Independence Day, New Year's Eve and New Year's Day. f When requested by City, the Humane Officer will be available to schedule kennel inspections for current kennel license holders and to inspect properties to approve kennel licensures. City will reimburse Humane Officer for mileage at current IRS rate and twenty five dollars ($25.00) per hour. 3. CONTRACTOR'S DUTIES: a. If the rightful owner of an animal is located by the Humane Officer at the time of animal pick-up and the animal is returned to owner by Humane Officer (within reasonable transportation range) the fees stated above apply. b. In the event that a dog is brought to impound facility for impound as a stray at large or bite -quarantine by a member of the public, the impound facility may contact Humane Officer to request a "sign off' on the animal so that it may full fill any arrangements agreed upon between impound facility and the City as a "seized animal". Humane Officer will go to said facility and sign off on the impounding of the animal, the fees stated above in sections B, C and D and E will apply in these circumstances. During this time all animal information will 2 be collected, finder information and the animal will be posted in accordance with Section 3. c. The Humane Officer will be required to collect and transport contained dogs only. The Humane Officer will not carry or utilize a firearm in the course of her work unless approved in writing by the City. Humane Officer will however be allowed to carry and utilize mace on a dangerous dog if the situation arises where safety is in serious question as determined by the Humane Officer. d. hivoices and requests for payment shall be in a form approved by the City and shall be processed in accordance with the City's routine monthly payment schedules. e. Mileage will be billed at current IRS Mileage Rates from starting point when call is received, during call and then return back to starting point. 3. CONTRACTOR'S DUTIES: a. Humane Officer shall, upon request of the members of the Washington County Sheriffs Department Office, City Council, City Clerk, or the City Administrator, take all reasonable steps to take into custody and dog deemed to be at large or in violation of any City Ordinance or Minnesota State Statute. All apprehension of dogs directed by the aforementioned shall be treated humanely. b. Every reasonable effort shall be made to return the animal to its rightful owner, at which time owner information will be collected to facilitate the City to issued a citation for violation of the City's leash law as it deems necessary. In the event that the animal cannot be returned to its owner, the animal shall be delivered into the custody of impound facility as designated by the City. The Humane Officer agrees to comply with all state laws regarding waiting periods. 3 Once released to impound facility the animal becomes the sole responsibility of the facility. c. In the circumstance that a citizen contests a citation and a court appearance is required by Humane Officer or Humane Officer is requested to attend a meeting the City will reimburse Humane Officer for mileage at the current IRS rate and will compensate Humane Officer time spent involved in such a case at a rate of $25.00 per hour. d. The Humane Officer shall supervise the publication of notice when an animal has been picked up on the "Companion Animal Control LLC" Facebook website. The publication of an animal impounded will be the responsibility of impound facility, as such should be outlined in the City's contract with the impound facility. Humane Officer will include in all monthly invoices a listing and description of all dogs impounded. The Humane Officer will also obtain owner information from the impound facility in the circumstance that a dog is reclaimed by an owner, this information will be included with the monthly invoices as well. e. In the rare circumstance that an animal is severely injured enough that it would be considered inhumane, as determined by the Humane Officer, to leave the animal at the designated impound facility until staff arrive then the animal is to be brought to Animal Emergency & Referral Center of Minnesota in Oakdale, Minnesota. All expenses resulting from care of said animal will be primarily the responsibility of the owner, if located, and then the City. Should this circumstance occur City Administrator Bryan Bear, employee of the City will be notified by Humane Officer at bbear&ci.hugo.mn.us email address so that 4 he/she may address the issue accordingly. In the event that the rightful owner is contacted for said animal, recovery of any and all expenses from the owner is the sole responsibility of the City. Further, Humane Officer is not responsible for any outcome of the animal resulting from the injury, including death, but will make every reasonable effort to properly care for such an animal prior to and during transfer of the animal to the designated veterinary clinic stated above. f Humane Officer shall maintain reasonably adequate books and records of its activities hereunder and make those available to the City upon request. g. If requested by either party the Humane Officer and the City shall conduct an annual review for the purpose of determining the effectiveness of the animal control program, review program costs and implement continuous improvement measures. h. Humane Officer shall assist the City in its construction of all animal -related ordinances or procedures to insure humane treatment. i. Humane Officer will, free of additional charge, take all calls from City citizens and reply back in a timely manner regarding animal husbandry, ordinances, licensing, adoption, surrender, spay/neutering, etc. Humane Officer will not provide any veterinary advice and instead will refer citizen to a licensed veterinarian or veterinary clinic. Humane Officer will also be available for public speaking if requested by City in an effort to supply educational opportunities to City citizens. City will reimburse mileage traveled at current IRS rate and will compensate Humane Officer time at a rate of twenty five $25.00 per hour. 5 4. CITY'S DUTIES: a. City agrees to pay billed fees and expenses within two weeks of billing by Humane Officer. b. City agrees to hold Humane Officer harmless against all claims, losses, causes of action, and expenses, including legal expenses, relative to Humane Officer's performance of this Contract. Humane Officer shall not be liable for any actions or results of actions by any animal in the presence of or being handled by Humane Officer, including but not limited to biting, scratching, destruction of property, injury to a person or another animal. 5. INDEMNIFICATION: a. Humane Officer, on behalf of herself and her insurers, agrees to indemnify and hold the City harmless against all claims, losses, causes of action, and expenses, including legal expenses, relative to Humane Officer's performance of this Contract. The City shall not be liable for any loss suffered by the Humane Officer due to personal injury or because of damage to, or destruction of, any property, or any loss of profits or other consequential damage or any inconveniences resulting from the theft, damage to, or destruction of personal property. City may, at its option, but with no obligation to do so, obtain insurance covering Humane Officer against liability to third parties relative to Humane Officer's performance of this Contract. Humane Officer shall be solely responsible for obtaining at her own expense, any insurance coverage which she may desire insuring herself against personal injury, liability or property damage. 11 b. Humane Officer shall indemnify and defend the City with respect to all claims, demands, losses, lawsuits settlements, penalties and other charges arising out of or relating to the acts of the contractor arising out of or relating to its work for the City including reasonable attorney's fees. c. Humane Officer shall comply with the Minnesota Data Practices Act and all other state and federal laws relating to data privacy or confidentiality. Humane Officer will immediately report to the City any requests from third parties for information. The City will immediately notify Humane Officer of any requests from third parties or the City for information. 5. LEGAL STATUS: a. The parties agree that the Humane Officer is in full control of the manner in which the work is pursued and the Humane Officer shall not receive health insurance, worker's compensation insurance, salary, retirement benefits, PERA benefits, or any other fringe benefits offered to employees of the City and shall, in all respects be deemed an Independent Contractor. 6. TERMINATION: It is further agreed that this in a case of violation, breach or non-performance by Contractor or by City of any of the agreements contained in this Contract, both City and Contractor shall have the right to declare this Contract null and void upon written 30 day notice. 7. REPRESENTATION: The Contractor represents that she contractually employs others who are properly trained to perform the Contract under her direction and only when absolutely necessary. 7 8. TERM: This Contract shall become effective upon its execution by both parties and continue month to month, subject to termination upon 30 -day advance written notification of termination by either party. No amendment or modification of this Contract shall be effective unless made in writing and signed by both the City and the Contractor. All provisions of this agreement relating to insurance, indemnity and compliance with the Minnesota Data Practices act shall survive termination to the full extent needed for the protection of the City. IN WITNESS THEREOF, the parties have executed this Contract as the City of Hugo, Minnesota, on the day and year first above written. Attested by: City Clerk 91 Contractor CITY OF HUGO Mayor M CITY OF HUGO CITY COUNCIL AGENDA REPORT TO: Bryan Bear, City Administrator FROM: Scott Anderson, Public Works Director SUBJECT: Replacement of 2006 Elgin Crosswinds Sweeper DATE: For the City Council Meeting of January 4, 2016 BACKGROUND Included in the City's Equipment Purchasing Fund is $225,000 for the replacement of the City's Elgin Crosswinds sweeper. The Crosswinds sweeper is now 10 years old and is due to be replaced following the City's equipment replacement schedule. The current sweeper has served the City reasonably well over the past 10 years, however, staff has been disappointed with the overall effectiveness of the removal of smaller sized particles from the roadways. The City's current sweeper is ineffective at removing the rocks left behind after seal coating projects as well as the much smaller silt particles commonly found near construction sites. These particles, if not removed from the roadway, enter our storm sewers and then deposit into our stormwater ponds. Over time, these ponds will require maintenance for the removal of the sediment. Staff has tested several different makes and models of sweepers to ensure that a chosen replacement would be more effective at picking up and removing the particles that the current sweeper cannot. The Tymco 500x sweeper outperformed the other sweepers tested and best fits our needs. This sweeper was very effective at the removal of the seal coat remnants, which is the most common resident complaint we receive relating to street sweeping. Staff feels it's in the best interest of the City for Council to consider the replacement of this piece of equipment. Staff has put forth considerable effort in researching replacement equipment and feels confident in making a recommendation based on cost, performance and reliability. The equipment listed below has been reviewed with Finance Director, Ron Otkin, and he is in agreement with the Public Works staff recommendation to replace the current street sweeper. If approved by the City Council, this piece of equipment would be purchased using a Mn/DOT contract through the Cooperative Purchasing Venture (CPV) assuring the City of Hugo will receive the best price available while providing us with necessary options to choose from. OPTIONS Please see the attached options list provided by Environmental Equipment and Services, Inc. SPECIFICATIONS Make and Model 2016 Tymco 500x Vehicle Chassis International State Contract # S-845(5), #103152 TRADE-IN/COST Staff has received a trade-in appraisal of $50,000.00 for the existing 2006 Elgin Crosswinds sweeper. Staff is pleased with this trade-in price and recommends accepting the offer. DESIRED ACTION Staff recommends the City Council authorize the purchase of a 2016 Tymco 500x Road Sweeper as outlined in the quote from Environmental Equipment and Services, Inc. dated December 10, 2015. It will take approximately 180 days to receive the equipment after ordering. Payment will be due upon delivery. PRICING Equipment Price $252,925.00 Trade in $50,000.00 Balance $202,925.00 + tax Budgeted $225,000.00 DESIRED ACTION Staff recommends the City Council authorize the purchase of a 2016 Tymco 500x Road Sweeper as outlined in the quote from Environmental Equipment and Services, Inc. dated December 10, 2015. It will take approximately 180 days to receive the equipment after ordering. Payment will be due upon delivery. / u�pmer,t !I -. GIR� �eTACG'i• IRC. 27365 Zachary Avenue • Elko, MN 55020 Toll Free 1.877-061-3650 , Office 952-461-3650 • Fax 952.061-3689 �- •- • - - December 10, 2015 Mike Loeffler Public Works -Lead Worker 14669 Fitzgerald Avenue North Hugo, MN 55038 Dear Mike, Thank you for the opportunity to quote a new Tymco 50OX mounted on an International Chassis. The Minnesota State contract number is S-843(5),11103152. Base Price: $238,325.00 Electric, Heated West Coast Mirrors Standard 12" Parabolic Mirrors Standard 2 Cameras, Color Monitor $2,450.00 Cloth High Back Air Ride Seats Standard AM / FM / CD Player Standard Abrasion Protection Package Standard Automatic Sweep Interrupt (ASI) $1,850.00 Auxiliary Hydraulic System $1,400.00 Gutter Broom Tilt Adjuster (Right) $1,400.00 Reverse Pick -Up Head System $650.00 Hopper Vibrator (Electric) Standard Air Dryer Brakes $900.00 Hopper Deluge System $1,450.00 Broom Assist Pick-up Head $4,500.00 Base Price Includes Factory Training for 4 People Standard $252,925.00 Less trade-in of Elgin Crosswind: -50.000.00 Price: $202,925.00 The City of Hugo is responsible for 6.5% motor vehicle sales tax, titling, & registration fees. Thank you for your interest. I look forward to talking with you further. Sincerely Alan Walf rd Vice President MINNESOTA• REVENUE CT102 License Application to Make Retail Sales of Cigarette and Other Tobacco Products To be completed by applicant when applying for a license with a city or county. Applicant's Minnesota tax ID number The Minnesota tax ID must be issued in the same -3l� , _W ( legal name of the licensee below. Cigarettes/tobacco products (will be sold (a separate license is required foreach location or vending machine): L�/2FKver counter ❑Through vending machine EJ Both FOR MUNICIPAL USE ONLY F e number covered f issuance ucensee s legal am/etco rr Fed r I eme r.lp nberumNye Business trade name (doing business as) Daytime phone Complete addie55 of business location (permit location}„ County Jgg Other phone number City S Zip code Fax number Mallin a ess.(iftliflerentthanbusssatltlress) ;7 Cityq. ,/State Zip code Email address Type of legal organization (check one): Ll Sole proprietor ❑Partnership �� E) Other (describe) 05a' -Ey ❑ Minnesota corporation: Enter date of incorporation ❑ Out-of-state corporation: State of incorporation _ IN Are you registered to do business in Minnesota? Dyes ❑ No Corporate officers or partners (attach a list if necessary) ws a ucensee ioaacco proaucis or cigarette retailer, I understand that: 1. 1 can purchase cigarettes only from a Minnesota distributor or subjobber who holds a license with the Minnesota Department of Revenue. 2. 1 must obtain a tobacco products distributor license if I purchase untaxed tobacco products from an out-of-state company. 3. 1 may not sell cigarettes affixed with Minnesota Native American stamps unless my retail business is located on a reservation that has a tax agreement with the State of Minnesota. 4. 1 may not purchase from or exchange cigarettes or tobacco products with another retailer. 5. 1 must keep complete and legible cigarette and tobacco products invoices on the licensed premises, or make invoices available within one hour of request, for at least one year after the date of the purchase. 6. 1 know that the Minnesota Department of Revenue and/or law enforcement may conduct cigarette and tobacco inspections of the premises, including inspections of inventory, invoices and licenses, and I understand that a refusal to allow an inspection is grounds for revocation of my license. 7. 1 know that failure to comply with all requirements can result in criminal penalties, includingthe loss of cigarettes and tobacco products. Lic ng s gnatureTitle 1 Print n�ame(,t U y-/ Date " \Daytime phone Licensing agent's signature W Titif � !�1'na'Print name a�.1`^ ate `iUl Date Daytime phone License applicant: Submit this form to the licensing authority along with the license application. Licensing authority: Mail or fax a copy of approved form to: Hugo City Hall, 14669 Fitzgerald Ave. N., Hugo, MN 55038 eer.. 8/12) Rachel Leitz From: Davis, Brian <Brian.Davis@metc.state.mn.us> Sent: Monday, December 28, 2015 1:38 PM To: Rachel Leitz Subject: RE: Met Council Water Efficiency Grant Hi Rachel, Letters are going out this week to the grant recipients, of which Hugo is one of nineteen municipalities obtaining the full amount requested. Congratulations! Brian M. Davis, Ph.D., P.G., P.E. Senior Engineer I Water Supply Planning brian.davis@metc.state.mn.us + P. 651.602.1519 METROPOLITAN O 390 North Robert Street St. Paul, MN 155101 1 metrocouncil.or From: Rachel Leitz [mailto:RLeitz@ci.hugo.mn.us] Sent: Monday, December 28, 20151:33 PM To: Davis, Brian <Brian.Davis@metc.state.mn.us> Subject: Met Council Water Efficiency Grant Hi Brian, I am just wondering where the Met Council is on the review of the Water Efficiency Grant applications and when the City can expect to hear if we were allocated any monies towards our program? Please let me know. Thank you? RACHEL LEITZ Community Development Assistant CITY OF HUGO - MINNESOTA 14669 Fitzgerald Ave. N., Hugo, MN 55038 0:651.762.6311 www.ci.hueo.mn.us METROPOLITAN COUNCIL CLEAN WATER FUND GRANT AGREEMENT NO. This Clean Water fund Grant Agreement ("Grant Agreement") is entered into this [date of signature by both parties] between the Metropolitan Council, a public corporation and political subdivision of the State of Minnesota ("Met Council") and the City of a municipal corporation ("Grantee"). RECITALS 1. The Minnesota Legislature, by Minnesota Session Laws 2015, 1St Special Session, chapter 2, article 2, section 9, appropriated to the Met Council funds from the Legacy Amendment's Clean Water Fund ("Clean Water Fund" or "clean water fund") for State fiscal years 2016 and 2017, for the purpose of establishing a water demand reduction grant program to encourage implementation of water demand reduction measures in municipalities in the Minneapolis — St. Paul metropolitan area. 2. The Met Council is authorized by Minnesota Statutes sections 473.129, subdivision 4 and 473.504, subdivision 5 to apply for and use grants from the State for any Metropolitan Council purpose and may dispose of the money in accordance with the terms of the appropriation. 3. The Grantee is authorized by [statutory or other authority] to receive grants from the Clean Water Fund to protect, enhance and restore water quality in lakes, rivers and streams, to protect groundwater from degradation and protect drinking water sources by encouraging implementation of water demand reduction measures by municipalities in the Minneapolis — St. Paul metropolitan area to ensure reliability and protection of drinking water supplies. 4. On September 23, 2015, Met Council authorized the granting of portions of the appropriation to the Grantees participating in the grant program, the portion for Grantee defined ahead in this Agreement as "Grantee Program." 5. The Grantee represents that it is duly qualified and agrees to perform all services described in this Grant Agreement to the reasonable satisfaction of the Met Council. GRANT AGREEMENT 1. Term of Grant Agreement. 1.1. Effective Date. The effective date of this Grant Agreement is the date stated above on which the Grant Agreement has been duly executed by both parties. 1.2. Grant Activity Period. The first day of the month following the Effective Date through and including the expiration date. 1.3. Expiration Date. Upon satisfactory fulfillment of obligations, but in no event later than June 30, 2017 [20108]. 1.4. Survival of Terms. The following clauses survive the expiration, termination or cancellation of this Grant Agreement; 9. Liability and Insurance; 10. Audits; 11. Government Data Practices; 13. Data Availability; 14. Governing Law, Jurisdiction and Venues; 16, Data Disclosure; 18. Future Eligibility. 2. Duties, Representations and Warranties of Grantee and Use of Grant Funds. 2.1. The Grantee agrees to conduct, administer and complete in a satisfactory manner the program ("Grantee Program") which is described in Grantee's application to Met Council for assistance under the Met Council's Clean Water Fund grant program, which application is incorporated into this Grant Agreement as Exhibit A, and in accordance with the terms and conditions of this Grant Agreement. Specifically, the Grantee agrees to perform the "Grantee Program" in accordance with a specific timeline, all as described in Exhibit B of this Grant Agreement and to undertake the financial responsibilities described in Exhibit B to this Grant Agreement. The Grantee has the responsibility for and obligation to complete the "Grantee Program" as described in Exhibit B. The Met Council makes no representation or warranties with respect to the success and effectiveness of the "Grantee Program". The Met Council acknowledges that "Grantee Program "work may be limited to soliciting participation by its residents and businesses in the "Grantee Program" and requires additional work by the Grantee only to the extent that residents and businesses choose to participate in the "Grantee Program", all as described in the Grantee's application attached as Exhibit A. The Grant Funds must be entirely passed through and can only be used for authorized rebates or grants for qualifying activities. 2.2. Grantee Representations and Warranties. The Grantee further covenants with and represents and warrants to Met Council, as follows: A. It has the legal authority to enter into, execute and deliver this Grant Agreement and all documents referred to herein, has taken all actions necessary to its execution and delivery of such documents and has provided to Met Council a copy of the resolution by its governing body which authorizes Grantee to enter into this Agreement, to undertake the Clean Water Fund Grant Program, including the Grantee financial responsibilities as shown in Exhibit B and which also designates an authorized representative for the Grantee Program who is authorized to provide certifications required in this Grant Agreement and submit pay claims for reimbursement of Grantee Program costs. B. It has legal authority to conduct and administer the Grantee Program and use the Grant Funds for the purpose or purposes described in this Agreement. C. This Grant Agreement and all other documents referred to herein are the legal, valid and binding obligations of the Grantee enforceable against the Grantee in accordance with their respective terms. D. It will comply with all of the terms, conditions, provisions, covenants, requirements, and warranties in this Agreement, and all other documents referred to herein. E. It will comply with all of the provisions and requirements contained in and imposed by the Clean Water Funding legislation and appropriations from Clean Water Fund legislation, except as explicitly stated in this Grant Agreement that compliance will be handled by the Council. F. It has made no material false statement or misstatement of fact in connection with the Grant Funds, and all of the information it has submitted or will submit to the Council relating to the Grant Funds or the disbursement of any of the Grant Funds is and will be true and correct. It agrees that all representations contained in its application for the Clean Water Fund Grant are material representations of fact upon which the Council relied in awarding this Grant and are incorporated into this Agreement by reference. 2 G. It is not in violation of any provisions of its charter or of the laws of the State of Minnesota, and there are no material actions, suits, or proceedings pending, or to its knowledge threatened, before any judicial body or governmental authority against or affecting it and is not in default with respect to any order, writ, injunction, decree, or demand of any court or any governmental authority which would impair its ability to enter into this Grant Agreement or any document referred to herein, or to perform any of the acts required of it in such documents. H. Neither the execution and delivery of this Grant Agreement or any document referred to herein nor compliance with any of the terms, conditions, requirements, or provisions contained in any of such documents is prevented by, is a breach of, or will result in a breach of, any term, condition, or provision of any agreement or document to which it is now a party or by which it is bound. 1. The Grantee Program will not violate any applicable zoning or use statute, ordinance, building code, rule or regulation, or any covenant or agreement of record relating thereto. J. The Grantee Program will be conducted in full compliance with all applicable laws, statutes, rules, ordinances, and regulations issued by any federal, state, or other political subdivisions having jurisdiction over the Grantee Program. K. It will comply with the financial responsibility requirements contained in Exhibit B. L. It shall furnish such satisfactory evidence regarding the representations described herein as may be required and requested by the Met Council, 3. Time. Grantee must comply with all time requirements described in this Grant Agreement. In the performance of this Grant Agreement, time is of the essence. 4. Eligible Costs. Eligible costs are those costs incurred by parties within the jurisdiction of the Grantee only for 75% of rebate or grant payments as defined in Exhibit B. The Grantee shall not be reimbursed for non - eligible costs. Any cost not defined as an eligible cost or not included in the Grant Grantee Program or approved in writing by the Council is a non -eligible cost. 5. Consideration and Payment. 5.1 Consideration. The Met Council will reimburse Grantee for eligible costs performed by the Grantee during the Grant Period in an amount as specified in this agreement. The Met Council shall bear no responsibility for any cost overruns that may be incurred by the Grantee or sub -recipients of any tier in the performance of the Grantee Program. The initial Grant amount to Grantee under this Grant Agreement is . The Grantee may be eligible to receive additional Grant amounts or an adjustment in Grant amount in accordance with the procedure set forth in the Grant Amendment Form attached hereto and made a part hereof as Exhibit C. Upon signature by both Grantee and Met Council on Exhibit C this Grant is amended by the amount of increase or decrease approved by Met Council in Exhibit(s) C. 5.2. Advance. The Met Council will make no advance of the Grant Amount to Grantee. The disbursement of the Grant Amount shall be in the form of reimbursement for eligible costs as provided ahead in this Section 5. 5.3. Payment. To obtain payment under this Grant Agreement, the Grantee shall submit a Reimbursement Request/Progress Report on forms provided by the Met Council. Reimbursement Request/Progress Reports must be submitted quarterly after this grant agreement has been executed, even if there have been no eligible costs to report and for which to seek reimbursement. The Grantee shall describe its compliance with its the financial requirements and work completed and specific addresses where work was undertaken in connection with the grant and shall provide sufficient documentation of grant eligible expenditures and such other information as the Met Council's staff reasonably requests. The Met Council will promptly pay the Grantee after the Grantee presents to the Met Council a Reimbursement Request/Progress Report for all eligible services actually performed and the Met Council's Authorized Representative accepts the invoiced services. 6. Conditions of Payment. 6.1. The Grantee must certify to the Council that work at each site for which payment is requested is done, that Grantee has received receipts for such work, that the work was not performed in violation of federal, Met Council, or local law or regulation and that Grantee has issued the appropriate permits for the work completed in the Grantee Program. 6.2. Conditions Precedent to Any Reimbursement Request. The obligation of the Met Council to make reimbursement payments hereunder shall be subject to the following conditions precedent: A. The Met Council shall have received a Reimbursement Request/Progress Report for such amount of funds being requested. B. The Met Council shall have received evidence upon request, and in form and substance acceptable to the Met Council, that (i) the Grantee has legal authority to and has taken all actions necessary to enter into this Agreement and (ii) this Agreement is binding on and enforceable against the Grantee. C. The Met Council shall have received evidence upon request, and in form and substance acceptable to the Met Council, that all applicable and required building permits, other permits, bonds and licenses necessary for each site included in the Grantee Program including, where applicable, operation of the site, have been paid for, issued and obtained, other than those permits, bonds and licenses which may not lawfully be obtained until a future date or those permits, bonds and licenses which in the ordinary course of business would normally not be obtained until a later date and that each site under the Grantee Program is active and serving an occupied building. D. No Event of Default under this Grant Agreement or event which would constitute an Event of Default but for the requirement that notice be given or that a period of grace or time elapse shall have occurred and be continuing. E. The Grantee has supplied to the Met Council all other items that the Met Council may reasonably require to assure good fiscal oversight of state's funding through the Clean Water Fund. 7. Authorized Representative. The Met Council's Authorized Representative is: Name: Brian Davis or successor Title: Senior Engineer Mailing Address: 394 North Robert Street 2 St. Paul, MN 55101 Phone: (651) 602-1519 E -Mail Address: brian. davisAmetc. state. mn.us or his successor, and has the responsibility to monitor the Grantee's performance and the authority to accept the services provided under this grant contract. If the services are satisfactory, the Met Council's Authorized Representative will certify acceptance on each invoice submitted for payment. The Grantee's Authorized Representative is: Name: Mailing Address: Phone: E -Mail Address: If the Grantee's Authorized Representative changes at any time during this Grant Agreement, the Grantee must immediately notify the Met Council and within 30 days provide a new City resolution (if such resolution is necessary) specifying the new Representative. 8. Assignment, Amendments, Waiver, and Grant contract Complete. 8.1 Assignment. The Grantee may neither assign nor transfer any rights or obligations under this Grant Agreement without the prior consent of the Met Council and a fully executed Assignment Agreement, executed and approved by the same parties who executed and approved this Grant Agreement, or their successors in office. 8.2 Amendments. Any amendment to this Grant Agreement must be in writing and will not be effective until it has been executed and approved by the same parties who executed and approved the original Grant Agreement, or their successors, or their delegate in office. 8.3 Waiver. If the Met Council fails to enforce any provision of this Grant Agreement, that failure does not waive the provision or its right to enforce it. 8.4 Grant Contract Complete. This Grant Agreement contains all negotiations and agreements between the Met Council and the Grantee. No other understanding regarding this Grant Agreement, whether written or oral, may be used to bind either party. 9. Liability and Insurance. 9.1 Liability, The Grantee and the Met Council agree that they will, subject to any indemnifications provided herein, be responsible for their own acts and the results thereof to the extent authorized by law, and they shall not be responsible for the acts of the other party and the results thereof. The liability of the Met Council is governed by the provisions contained in Minn. Stat. Chapter 466 as it may be amended, modified or replaced from time to time. The liability of the Grantee, including but not limited to the indemnification provided under Section 9.2 is governed by the provisions contained in such Chapter 466. 9.2 Indemnification by the Grantee. The Grantee shall bear all losses, expenses (including attorneys' fees) and damages in connection with the Grantee Program and agrees to indemnify and hold harmless the Met Council, its agents, servants and employees from all claims, demands and judgments made or recovered against the Met Council, its agents, servants and employees, because of bodily injuries, 5 including death at any time resulting therefrom, or because of damages to property, or others (including loss of use) from any cause whatsoever, arising out of, incidental to, or in connection with the Grantee Program whether or not due to any act of omission or commission, including negligence of the Grantee or any contractor or his or their employees, servants or agents, and whether or not due to any act of omission or commission (excluding, however, negligence or breach of statutory duty) of the Met Council, its employees, servants or agents. Grantee further agrees to indemnify, save and hold the Met Council, its agents and employees, harmless from all claims arising out of, resulting from, or in any manner attributable to any violation by the Grantee, its officers, employees, or agents, or any provision of the Minnesota Government Data Practices Act, including legal fees and disbursements paid or incurred to enforce the provisions contained in Section 11. The Grantee's liability hereunder shall not be limited to the extent of insurance carried by or provided by the Grantee, or subject to any exclusions from coverage in any insurance policy. The Grantee shall maintain or require to be maintained adequate insurance coverage for the Grantee Program in such amounts with such limits as it determines in good faith to be reasonable or in such amounts and with such limits as may be reasonably required for participating cities by the Met Council from time to time. 9.3 Relationship of the Parties. Nothing contained in this Grant Agreement is intended or should be construed in any manner as creating or establishing the relationship of co-partners or a joint venture between the Grantee and the Met Council, nor shall the Grantee be considered or deemed to be an agent, representative, or employee of the Met Council in the performance of this Grant Agreement, or the Grantee Program. The Grantee represents that it has already or will secure or cause to be secured all personnel required for the performance of this Grant Agreement and the Grantee Program. All personnel of the Grantee or other persons while engaging in the performance of this Grant Agreement the Grantee Program shall not have any contractual relationship with the Met Council related to the work of the Grantee Program and shall not be considered employees of the Met Council. In addition, all claims that may arise on behalf of said personnel or other persons out of employment or alleged employment including, but not limited to, claims under the Workers' Compensation Act of the State of Minnesota, claims of discrimination against the Grantee, its officers, agents, contractors, or employees shall in no way be the responsibility of the Met Council. Such personnel or other persons shall not require nor be entitled to any compensation, rights or benefits of any kind whatsoever from the Met Council, including but not limited to, tenure rights, medical and hospital care, sick and vacation leave, disability benefits, severance pay and retirement benefits. 10. Audits. Under Minn. Stat. § 16C.05, subd. 5, the Grantee's books, records, documents, and accounting procedures and practices relevant to this grant contract are subject to examination by the Met Council and/or the State Auditor or Legislative Auditor, as appropriate, for a minimum of six years from the termination date of this Grant Agreement. 11. Government Data Practices. The Grantee and Met Council must comply with the Minnesota Government Data Practices Act, Minn. Stat. Chapter 13, as it applies to all data provided by the Met Council under this grant contract, and as it applies to all data created, collected, received, stored, used, maintained, or disseminated by the Grantee T under this Grant Agreement. The civil remedies of Minn. Stat. § 13.08 apply to the release of the data referred to in this clause by either the Grantee or the Met Council. If the Grantee receives a request to release the data referred to in this Clause, the Grantee must immediately notify the Met Council. 12. Workers' Compensation. The Grantee certifies that it is in compliance with Minn. Stat. § 176.181, subd. 2, pertaining to workers' compensation insurance coverage. The Grantee's employees and agents will not be considered Met Council employees. Any claims that may arise under the Minnesota Workers Compensation Act on behalf of these employees and any claims made by any third parry as a consequence of any act or omission on the part of these employees are in no way the Met Council's obligation or responsibility. 13. Data Availability. To the extent and as requested by the Council, Grantee agrees to comply with Minn. Stat. § 114D.50, subd. 5 requirements for data collected by the Grantee Programs funded with money from the Clean Water Fund that have value for planning and management of natural resources, emergency preparedness and infrastructure investments, including but not limited to the requirement that to the extent practicable, summary data and results of Grantee Programs funded with money from the Clean Water Fund should be readily accessible on the internet and identified as a Clean Water Fund Grantee Program. The Council will put overall summary information on the internet and will encourage the Grantee put its city information on the web. Grantee understands and agrees that Council may list its name and summary information on the internet or in any other Grantor reporting. 14. Governing Law, Jurisdiction, and Venue. Minnesota law, without regard to its choice -of -law provisions, governs this Grant Agreement. Venue for all legal proceedings out of this grant contract, or its breach, must be in the appropriate state or federal court with competent jurisdiction in Ramsey County, Minnesota. 15. Termination. The Met Council may cancel this Grant Agreement at any time, with or without cause, upon 30 days' written notice to the Grantee. Upon termination, the Grantee will be entitled to payment for services prequalified and satisfactorily performed before the termination notice. 16. Data Disclosure. Under Minn. Stat. § 270C.65, subd. 3, and other applicable law, the Grantee consents to disclosure of its federal employer tax identification number, and/or Minnesota tax identification number, already provided to the Met Council, to federal and state tax agencies and Met Council personnel involved in the payment of Met Council obligations. Grantee will require compliance with this Section 16 by Grantee's subrecipient of Grant funds and shall submit evidence of such compliance to Met Council as requested. 17. Notices. In addition to any notice required under applicable law to be given in another manner, any notices required hereunder must be in writing and shall be sufficient if personally served or sent by prepaid, registered, or certified mail (return receipt requested), to the business address of the party to whom it is directed. Such business address shall be that address specified below or such different address as may hereafter be specified, by either party by written notice to the other: 7 To the Grantee at: MN Attention: To the Met Council at: Metropolitan Council 390 Robert Street North St. Paul, MN 55101 Attention: Regional Administrator With copy to: MCES General Manager Metropolitan Council Environmental Services 390 Robert Street North St. Paul, MN 55101 MCES Finance Director Metropolitan Council Environmental Services 390 Robert Street North St. Paul, MN 55101 18. Miscellaneous. 18.1 Report to Legislature. As provided in Minn. Stat. § 3.195, the Met Council must submit a report on the expenditure and use of money appropriated under the Clean Water Fund to the legislature by January 15 of each year. The report must detail the outcomes in terms of additional use of Clean Water Fund resources, user satisfaction surveys, and other appropriate outcomes. The grantee agrees to provide to the Met Council by January 1 of each year a report on any user satisfaction surveys it has related to this Grantee Program, and other appropriate outcomes of the Grantee Program as prescribed in Section 18.3 of this Agreement. 18.2 Supplement. The funds granted under this agreement are to supplement and shall not substitute for traditional sources of funding. Therefore, the Grantee hereby certifies to the Met Council that there was and is no traditional Grantee sources of funding for the City to help fund one- fourth (114) of the subject water efficiency rebate or grant work. 18.3 Measureable Outcomes. To the extent and upon request of the Council, Grantee agrees to demonstrate compliance with the following: A Grantee Program or program receiving funding from the Clean Water Fund must meet or exceed the constitutional requirement to protect, enhance, and restore water quality in lakes, rivers and streams and to protect groundwater and drinking water from degradation. A Grantee Program or program receiving funding from the Clean Water Fund must include measurable outcomes, as defined in section 3.303, subdivision 10, and a plan for measuring and evaluating the results. A Grantee Program or program must be consistent with current science and incorporate state-of-the-art technology. All information for funded Grantee Program work, including the proposed measurable outcomes, must be made available for publication on the Web site required under section 3.303, subdivision 10, as soon as practicable and forwarded to the Met Council and the Legislative Coordinating Commission under the provisions of Minn. Stat. § 3.303, subd. 10. The Grantee must compile and submit all information for funded Grantee Programs or programs, including the proposed measurable outcomes and all other items required under section 3.303, subdivision 10, to the Met Council and, if requested by the Council, the Legislative Coordinating Commission as soon as practicable or by January 15 of the applicable fiscal year, whichever comes first. 18.4 Minn. Stat. § 16B.98. Grants funded by the Clean Water Fund must be implemented according to section 16B.98 and must account for all expenditures. 18.5 Benefit to Minnesota Waters. Money from the Clean Water Fund may only be spent on Grantee Programs that benefit Minnesota waters. 18.6 Website. If the Grantee has information on its website about the water efficiency grant program pursuant to Minn. Stat. § 114D.50, the Grantee shall, when practicable, prominently display on the Grantee's Website home page the Legacy logo required under Laws 2009, chapter 172, article 5, section 10, as amended by Laws 2010, chapter 361, article 3, section 5, accompanied by the phrase "Click here for more information." When a person clicks on the Legacy logo image, the Web site must direct the person to a Web page that includes both the contact information that a person may use to obtain additional information, as well as a link to the Council's and Legislative Coordinating Commission Website required under section 3.303, subdivision 10. 18.7 Future Eligibility. Future eligibility for money from the Clean Water Fund is contingent upon the Grantee satisfying all application requirements related to Council's fulfillment of Minn. Stat. § 114D.50 as well as any additional requirements contained in 2013 Session Laws chapter 137, article 2, section 9. 18.8 Data Availability. Data collected by the Grantee Programs, if any, funded with money from the Clean Water Fund that have value for planning and management of natural resources, emergency preparedness, and infrastructure investments must conform to the enterprise information architecture developed by the Office of MN.IT Services. Spatial data must conform to geographic information system guidelines and standards outlined in that architecture and adopted by the Minnesota Geographic Data Clearinghouse at the Minnesota Geospatial Information Office. A description of these data that adheres to the Office of MN.IT Services geographic metadata standards must be submitted to the Minnesota Geospatial Information Office to be made available online through the clearinghouse and the data must be accessible and free to the public unless made private under chapter 13. To the extent practicable, summary data and results of the Grantee Program funded with money from the clean water fund should be readily accessible on the Internet and identified as a Clean Water Fund Grantee Program. 18.9 Prevailing Wages. The Grantee agrees to comply with all of the applicable provisions contained in chapter 177 of the Minnesota Statutes, and specifically those provisions contained in Minn. Stat. §§ 177.41 through 177.435, as they maybe amended, modified or replaced from time to time with respect to the Grantee Program. By agreeing to this provision, the Grantee is not acknowledging or agreeing that the cited provisions apply to the Grantee Program, 18.10. E -Verification. The Grantee agrees and acknowledges that it is aware of Governor's Executive Order 08-01 regarding e -verification of employment of all newly hired employees to confirm that such employees are legally entitled to work in the United States, and that it will, if and when applicable, fully comply with such order. 18.11 Disability Access. Where appropriate, Grantee of clean water fiends, in consultation with the Council on Disability and other appropriate governor -appointed disability councils, boards, committees, and commissions, should make progress toward providing greater access to programs, print publications, and digital media for people with disabilities related to the programs the recipient funds using appropriations made in this agreement. 18.12. General Provisions. (i) Grants. The Grantee shall implement this Grant Agreement according to Minnesota Statutes, section 16B.98, and shall account for all expenditures of funds. (ii) Lawsuit. This Grant shall be canceled to the extent that a court determines that the appropriation unconstitutionally substitutes for a traditional source of funding. (iii) Termination Due to Lack of Funds. Grantee recognizes that Council's obligation to reimburse Grantee for eligible Grantee Program costs is dependent upon Council's receipt of funds from the State of Minnesota appropriated to Council under 2015 Session Laws, 1 I Special Session, Chapter 2, Article 2, Section 9. Should the State of Minnesota terminate such appropriation or should such funds become unavailable to Council for any reason, Council shall, upon written notice to Grantee of termination or unavailability of such funds, have no further obligations for reimbursement or otherwise under this Grant Agreement. In the event of such written notice to Grantee by Council of termination or unavailability of funds, Grantee has no further obligation to complete the Grantee Program as required by this Grant Agreement. 19. Default and Remedies. 19.1 Defaults. The Grantee's failure to fully comply with all of the provisions contained in this Grant Agreement shall be an event of default hereunder ("Event of Default"). 19.2. Remedies. Upon an event of default, the Met Council may exercise any one or more of the following remedies: a. Refrain from disbursing the Grant; b. Demand that all or any portion of the Grant already disbursed be repaid to it, and upon such demand the Grantee shall repay such amount to the Met Council. C. Enforce any additional remedies the Met Council may have at law or in equity. IN WITNESS WHEREOF, the parties have caused this agreement to be executed by their duly authorized representatives on or as of the date first above written. 10 METROPOLITAN COUNCIL By: Regional Administrator, successor,or delegatee Date: GRANTEE: The Grantee certifies that the appropriate person(s) have executed the grant contract on behalf of the Grantee as required by applicable articles, bylaws, resolutions, or ordinances. L'-fi Printed Name and Title Date: 11 Agenda Number H2 CITY OF HUGO COMMUNITY DEVELOPMENT DEPARTMENT Memorandum TO: Bryan Bear, City Administrator FROM: Rachel Leitz, Community Development Assistant SUBJECT: Creation of Solar Energy Systems Ordinance DATE: December 28, 2015 for the City Council meeting of January 4, 2016 1. PLANNING COMISSION MEETING UPDATE: At its December 17, 2015 meeting the Planning Commission considered the solar energy systems ordinance and held a public hearing. Staff provided background and reviewed the ordinance with the Planning Commission. The Planning Commission had comments on ownership of systems, removal of systems, location of solar farms within floodplains, and screening. Commissioners wanted staff to clarify that if a solar farm is transferred to another person/entity, the new owner will also be expected to post financial security for removal of the system. The Planning Commission also wanted staff to review the screening measures and correct a typo within the expiration and termination section. No one spoke during the public hearing and the Commission agreed that the proposed solar energy system ordinance was necessary and recommended approval to the City Council with review of their comments. 2. BACKGROUND AND ORC MEETING UPDATES: At its May 4, 2015, meeting the City Council authorized the Ordinance Review Committee (ORC) to create a solar ordinance to regulate future solar projects within the City. At the time of the request to the City Council, staff had been receiving many inquiries from solar companies and residents regarding the construction of solar farms. Although these requests have slowed, there are still many proposed projects around the area and an increase in interest surrounding the use of solar energy. Staff and the ORC have met numerous times to create a solar ordinance. The ORC have discussed different solar projects and established two separate uses. They talked over where these projects should be located within the City and certain requirements that should be required to prevent any adverse effects on the community at large. The ORC believed that the solar energy systems ordinance was ready to be presented to the Planning Commission and to the public for comments at its December 17, 2015 meeting and recommended approval of the solar energy systems ordinance. Solar Energy Systems Page 2 2. SUMMARY OF ORDINANCE: A. Solar Energy Systems Ordinance The purpose of this section is to allow for the generation of renewable energy within the City of Hugo. Promoting the safe, effective, and efficient use of solar energy, may reduce the onsite consumption of fossil fuels and utility -supplied electric energy while avoiding adverse impacts on the community at large. The ordinance will allow for solar farms and accessory solar energy systems under certain standards. B. General Standards The ordinance outlines general standards for solar energy systems that are required for both solar farms and accessory solar energy systems. Some of these requirements are the labelling of the solar energy system, the property owner securing any desired solar energy easement to protect solar access, and that all solar energy systems be in compliance with adopted City and State building code, electrical code, and plumbing code. C. Solar Farm The solar farm subsection provides performance standards for solar energy systems that are composed of multiple solar panels where the primary or a significant land use, whether by footprint or visual impact, of the parcel is for a solar array. An interim use permit application is required to be submitted for approval by the Planning Commission and City Council before a building permit is issued for a solar farm. Some of the performance standards include locating a solar farm on a minimum lot size of 10 acres within the Long Term Agricultural (LA), Agricultural (AG), Rural Residential (RR), and Future Urban Service (FUS) zoning districts or in any other zoning district within the floodplain, a 50 foot setback from all property lines and public road right-of-ways, and a decommissioning plan with financial security. D. Accessory Solar Energy System The accessory solar energy system subsection is structured to apply to solar energy systems composed of a single or multiple solar panels that are accessory to the primary land use. For example, roof mounted systems on a residential home or commercial building or even a small pole mounted system in a resident's back yard. An accessory solar energy system is intended to primarily reduce on-site consumption of utility power. A building permit shall be issued for an accessory solar energy system. All commercial or industrial accessory solar energy systems will require submittal for approval by City staff under certain standards. Denial of a building permit request may be appealed to the Planning Commission by following the procedures outlined in the interim use permit section of the code. The performance standards for the accessory solar energy system follow similar guidelines for accessory structures in regards to setbacks, size of the system, and location requirements. Other performance standards stipulate that roof -mounted systems are not accessory structures and are Solar Energy Systems Page 3 excluded from size and number calculations for accessory structures and other architectural standards for systems and they area they are located. 3. STAFF RECOMMENDATION: Staff believes that the solar energy systems ordinance is appropriate for regulating future solar projects within the City. Staff recommends approval of the solar energy systems ordinance. 3. ORC RECOMMENDATION: The ORC agreed that the ordinance was a good way to allow and regulate solar energy systems. The ORC recommended approval of the solar energy systems ordinance to the Planning Commission. 3. PLANNING COMMISSION RECOMMENDATION: The Planning Commission agreed that the solar energy systems ordinance was needed as interest for these projects has increased in the past year. The Planning Commission had a few thoughts on how to clarify parts of the ordinance and recommended approval of the solar energy systems ordinance, with review of their comments, to the City Council. Attachments 1. Solar energy systems ordinance SOLAR ENERGY SYSTEMS ORDINANCE 2016-475 NOTICE: THIS PUBLISHED MATERIAL IS ONLY A SUMMARY OF AN ORDINANCE OF THE CODE OF ORDINANCES FOR THE CITY OF HUGO. THE FULL TEXT OF THE ORDINANCE IS AVAILABLE FOR PUBLIC INSPECTION AT THE HUGO CITY HALL DURING REGULAR BUSINESS HOURS. TITLE: An ordinance adding and amending Chapter 90, Article I, Sec. 90-1. — Definitions, Chapter 90, Article IV - Zoning District Regulations, and Chapter 90, Article VI- Requirements for Specific Uses and Performance Standards. SUMMARY OF ORDINANCE: Chapter 90, Article I, Sec. 90-1. — Definitions Add the following: Accessory Solar Energy Systems means an accessory solar energy system is composed of a single or multiple solar panels where the system is deemed accessory to the primary land use. An accessory solar energy system is intended to primarily reduce on-site consumption of utility power for an active existing use/structure. Excess electrical power generated and not presently needed for on-site use may be provided to the utility company. Ground Mounted Solar Energy System means a solar energy system that is structurally mounted to the ground, generally upon a pole or rack mount. A ground mounted system may be a fixed or tracking system. Roof Mounted Solar Energy System means a solar energy system that is structurally mounted to the roof of a structure. These systems are generally affixed with a racking system and may be flush or angled. Solar Access means unobstructed access to the solar resource on a lot or building, including access across adjacent parcel air rights, for the purpose of capturing direct sunlight to operate a solar energy system. Solar Array means a group of solar panels wired together. Solar Energy Easement means an easement that limits the height or location, or both, of permissible development on the burdened land in terms of a structure or vegetation, or both, for the purpose of providing access for the benefited land to wind or sunlight passing over the burdened land. Solar Energy System means a system whose primary purpose is to harvest energy by transforming solar energy into another form of energy or transferring heat from a collector to another medium using mechanical, electrical, or chemical means. Solar Farm means a solar energy system that is composed of multiple solar panels where the primary or a significant land use, whether by footprint or visual impact or both, of the parcel is for a solar array. A solar farm produces energy for wholesale to subscribers. Solar Hot Water System means a system that heats or preheats water for building heating systems or other hot water needs, including residential domestic hot water and hot water for commercial processes. Solar Panels means a panel designed to absorb the sun's rays as a source of energy for generating electricity or heating. Solar Resource means a view of the sun from a specific point on a lot or building that is not obscured by any vegetation, building, or object for a minimum of four hours between the hours of 9:00 AM and 3:00 PM Standard time on any day of the year. Chapter 90, Article IV — Zoning District Regulations Add from Sec. 90-93. — Long term agricultural district (LA) through Sec. 90-110 — Future central business district (FCB) (d) Conditional uses / Interim uses. and (d) Solar energy systems (refer to section 90-278). Chapter 90, Article VI — Requirements for Specific Uses and Performance Standards Add Sec. 90 — 278. — Solar energy systems. (a) Unlawful unless conditions met. It is unlawful for any person to construct, erect, install, or maintain a solar energy system in the city, except in conformance with this section. (b) Purpose and intent. The purpose of this section is to allow for the generation of renewable energy within the City of Hugo. Promoting the safe, effective, and efficient use of solar energy, may reduce the onsite consumption of fossil fuels and utility -supplied electric energy while avoiding adverse impacts on the community at large. (c) General standards for all solar energy systems. Solar energy systems must conform to all of the following standards: (1) A building permit shall be required for the erection of solar energy system. Prior to the issuance of a building permit, the operator must provide evidence of an agreement with the local utility. Off -grid systems shall be exempt from this requirement. (2) It shall be the responsibility of the property owner to secure any solar energy easements, if applicable, to protect solar access for the system (as per MN Statute Section 500.30). (3) Solar energy system components shall be labeled with the manufacturers name and address, model number, and serial number. (4) All exterior electrical or other service lines shall be buried underground. The collection system may be placed overhead near substations or points of interconnection to the electrical grid. Exceptions may be granted in instances where shallow bedrock, water courses, or other elements of the natural landscape interfere with the ability to bury lines. (5) All solar energy systems shall be in compliance with the adopted City and State building code, electrical code, and plumbing code, as amended and receive any necessary permits or approvals from any regulatory agency having jurisdiction. (d) Solar farms. (1) Solar farm interim use permits. An interim use permit application must be submitted for approval by the Planning Commission and City Council before a permit is issued for a solar farm. The information required and the procedure to be followed for all solar farm interim use permit applications shall be the same as that required for a conditional use permit set forth in subsections 90-37(a) and (b). In addition, the applicant shall submit supplementary information pertaining to the nature of the solar farm including: a. Total square footage of solar energy system. b. Total energy production for site. c. To scale horizontal and vertical (elevation) drawings. d. Drawings must show the location of the system on the property including the property lines and proposed fencing or vegetative buffer. e. Decommissioning plan. (2) Performance standards for solar farms. Solar farms shall be erected and maintained to meet the following standards. a. Solar farms shall be located on a minimum lot size of 10 acres within the Long Term Agricultural (LA), Agricultural (AG), Rural Residential (RR), and Future Urban Service (FUS) zoning districts. Solar farms may also be located in any other zoning district only in the floodplain, as long as all other conditions are met. b. Solar farms shall be 50 feet from all property lines and public road rights-of-way. c. Ground mounted solar energy systems shall not exceed 15 feet in height at any point when oriented at maximum tilt. d. Solar farms shall be enclosed by approved perimeter fencing or adequate vegetative buffer for screening. Exception may be granted if the natural landscape provides screening from all public right of ways and neighboring properties. e. The owner/ operator of the solar farm shall provide the City with evidence that the solar energy system is functioning properly. This shall be provided at any time deemed necessary by the City. f. The owner/operator shall submit a decommissioning plan for the solar farm to ensure that the owner/operator properly removes the equipment and facilities upon the end of the project life, abandonment, expiration, or termination of the interim use permit. If the solar energy system remains nonfunctional or inoperative for a continuous period of 12 months, the system shall be deemed abandoned and shall constitute a public nuisance. The owner shall remove the abandoned system at their expense after a demolition permit has been obtained within 90 days after notice has been given. Removal includes the entire structure including transmission equipment, structures and foundations, and the restoration of soil and vegetation. The owner/operator shall provide a current -day decommissioning cost estimate, and shall post financial security in a form acceptable by the City. This estimate must include an inflationary escalator, in an amount determined by the City, that will allow the City to remove the solar farm from the property after the 90 -day period has elapsed. (3) Criteria of approval of a solar farm. An application for a solar farm interim use permit may be granted only upon finding that all of the following criteria have been met: a. The applicant owns the property or has secured a proper lease agreement on the property, unless the City Council determines that unique conditions or circumstances warrant special arrangement. b. The proposed solar farm is allowed as a principle use in the respective zoning district and conforms to this chapter. c. The proposed solar farm is keeping with the spirit and intent of this chapter. d. The construction of a solar farm shall not impede the City's ability to implement its comprehensive plan. e. The proposed solar farm is compatible with the present character of the surrounding area. f. The proposed solar farm shall have a set date in which the permit shall be reviewed or terminated. g. The proposed solar farm shall be subject to any conditions that the City Council deems appropriate for the permission of the use. (4) Conditions of approval. In permitting a new solar farm interim use permit or amending an existing solar farm interim use permit, the Planning Commission may recommend and the City Council may impose additional conditions and requirements to protect the health, safety, and welfare of the surrounding area and the community at large, mitigate unfavorable consequences of activities resulting from the solar farm, enforce laws and regulations, and ensure compliance with the conditions of the permit. These conditions may include, but are not limited to, the following: a. Limitations on period of use and operation. b. Buffering and screening measures. c. Approval periods between one to twenty-five years. (5) Renewal of a solar farm interim use permit. Because of its temporary nature, an interim use permit for a solar farm shall not be renewed. Continuation of a solar farm beyond the date of expiration of its interim use permit requires approval of a new interim use permit. (6) Interim use permit nontransferable. Solar farm interim use permits do not run with the land. The permit is not transferable from person-to-person, and shall expire if there is a change in ownership of the property, unless the following conditions are met: a. The new permit holder must own the property or have a written lease agreement with the property owner stating the land will continue to be used for the production of energy via a solar farm. b. The new permit holder shall abide by all requirements of the original permit, including, but not limited to, posting financial security to the City for decommissioning, as outlined in subsection 2 (f). c. The transfer of the permit must be approved by the city and filed accordingly. (7) Basis for denial. In order to recommend denial of an interim use permit, the Planning Commission must find that the proposed use will not meet one or more of the conditions found in subsection (3) of this section. (8) Suspension and revocation. a. The City Council may suspend or revoke an interim use permit upon failure of the interim use, or the interim use permit holder, owner, operator, tenant, or user, to comply with City Codes, the laws of the State of Minnesota, the approved plans, or the conditions of approval, or by which that activities allowed under the permit adversely affect the public health, safety, or welfare. b. A suspension or revocation of an interim use permit shall be preceded by written notice to the permit holder and a hearing before the city council. The notice shall provide at least ten days' notice of the time and place of the hearing and shall state the nature of the violations. The notice shall be mailed to the permit holder at the most recent address listed on the application. (9) Expiration and termination. An interim use permit shall expire and the interim use permit shall terminate at the earlier of: a. The expiration date established by the City Council at the time of approval, but in no case more than 25 years from the date of approval. b. Occurrence of any event identified in the interim use permit for the termination of the use. c. Upon an amendment to the City Code that no longer allows the interim use. (10) Issuance of permit. The Community Development Director or designee shall, within ten days of City Council approval of any interim use permit, provide one copy of the completed permit to the applicant, the City Clerk, and for permits issued in the floodplain district or shoreland district, to the Commissioner of the department of natural resources. (e) Accessory Solar Energy Systems (1) Accessory solar energy systems building permit. A building permit application must be submitted and approved by the Building Official before an accessory solar energy system is installed. The information required and the procedure to be followed for all accessory solar energy system applications shall be the same as that required for a building permit. In addition, the applicant shall submit supplementary information pertaining to the nature of the accessory solar energy system including: a. Total square footage of solar energy system. b. Total energy production for site. c. To scale horizontal and vertical (elevation) drawings. d. Drawings must show the location of the system on the building or on the property including the property lines and proposed screening, if required. (2) Accessory commercial or industrial solar energy systems building permit. All commercial or industrial solar energy systems will require submittal for approval by the Community Development Director or designee before a permit is issued for any accessory solar energy system. This submittal process will require the same application and supplementary information required in e (1). Denial of a building permit request may be appealed to the Planning Commission by following the procedures outlined in 90-37.1. (3) Performance standards for accessory solar energy systems. Accessory solar energy systems shall be erected and maintained to meet the following standards. a. Setbacks for accessory solar energy systems are as follows: 1. Ground or pole mounted solar energy system panels shall conform to all setback requirements for accessory uses in the district in which they are located. 2. Roof mounted solar energy systems shall abide by all manufacturer specifications and requirements. b. Coverage requirements for accessory solar energy systems are as follows: 1. Ground mounted solar energy systems are considered accessory structures. The size of the system (sq. ft.) will be calculated as part of the maximum combined number and size of accessory structures allowed by lot size. The number and size of accessory structures permitted are as follows: Lot size Maximum number of accessory structures allowed Maximum combined size of accessory structures (square feet) Under 1.5 acre 1 260 1.5 to 2.99 acres 2 1,500 3 to 4.99 acres 2 2,000 5 to 9.99 acres 2 3,500 10 or more acres 3 5,000 2. Roof mounted systems are not accessory structures and are excluded from size and number calculations for accessory structures. 3. A variance application may be submitted if the ground mounted solar energy system exceeds the limits for maximum combined size of accessory structures, but does not meet the definition of a solar farm. c. Height requirements for accessory solar energy systems are as follows: 1. Ground or pole mounted solar energy systems shall not exceed 15 feet in height when oriented at maximum tilt. 2. Roof mounted solar energy systems shall not project vertically more than the height requirements of the district in which they are located. d. Screening requirements for accessory solar energy systems are as follows: 1. Residential roof mounted solar energy systems shall not be required to be screened. 2. Commercial or industrial roof mounted solar energy systems shall be installed such that it is compatible with the building architecture. Architectural standards as found in the commercial and industrial guidelines, a PUD, or other architectural conditions shall apply. e. Except in the agricultural and long-term agricultural zoning districts, no ground or pole mounted solar energy system shall be located or protrude in front of the principle building on the site, in relation to any public street. f. Roof mounted solar energy systems shall not extend beyond the perimeter of the building on which the system is mounted or built. Exterior piping for solar hot water systems shall be allowed to extend beyond the perimeter of the building. g . If the solar energy system remains nonfunctional or inoperative for a continuous period of 12 months, the system shall be deemed abandoned and shall constitute a public nuisance. The owner shall remove the abandoned system at their expense within 90 days. Removal includes the entire structure including transmission equipment, structures and foundations, and the restoration of soil and vegetation. (4) Criteria for approval of an accessory commercial or industrial solar energy system. An application for an accessory commercial or industrial solar energy system permit may be granted only upon a finding that all the following criteria have been met: a. The applicant owns the property or has a leasing contract with the owner of the property. b. The proposed solar energy system conforms to this chapter. d. The proposed solar energy system shall be subject to, by agreement with the property owner or lease holder, any conditions that the City deems appropriate for permission of the use. Please note this title and summary of this Ordinance clearly informs the public of the intent and effect of the Ordinance and conforms to Minn. Stat. § 412.191. The ordinances are available on the City website for further review. Passed and adopted by the City Council of the City of Hugo this 21St day of December, 2015. Tom Weidt, Mayor Attest: Michele Lindau, City Clerk January 2 016 January 2016 February 2016 Su Mo Tu We Th Fr Sa Su Mo Tu We Th Fr Sa 1 2 1 2 3 4 5 6 3 4 5 6 7 8 9 7 8 9 10 11 12 13 10 11 12 13 14 15 16 14 15 16 17 18 19 20 17 18 19 20 21 22 23 21 22 23 24 25 26 27 24 25 26 27 28 29 30 28 29 31 SUNDAY MONDAY TUESDAY WEDNESDAY THURSDAY FRIDAY SATURDAY Dec 27 28 29 30 31 Jan 1, 16 2 New Years 3 4 5 6 7 8 9 7:00pm City Council Meeting 10 11 12 13 14 15 16 7:00pm Parks 6:30pm BOZA 7:00pm Planning Commission 17 18 19 20 21 22 23 K 5:00pm EDA Meets S:OOpm Warm Hearts for City Council Charity (Hugo Legion) (77:0(Opm Meeting -needs 7:OOpm Historical escheduled Commission 24 25 26 27 28 29 30 5:00pm Burger Night 6:30pm BOZA 7:00pm 180th St/Foxhill Ave Road (Hugo (Hugo Legion) Council Chambers) 7:00pm Planning Commisison 31 Feb 1 2 3 4 5 6 Meetings in green are posted/scheduled meetings 1 12/31/2015 8:19 AM February 2016 March 2016 February 2016 Su Mo Tu We Th 5a Su Mo Tu We Th 5a 1 2 3 4 5 5 6 1 2 3 4 4 5 7 8 9 10 11 12 13 6 7 8 9 10 11 12 14 15 16 17 18 19 20 13 14 15 16 17 18 19 21 22 23 24 25 26 27 20 21 22 23 24 25 26 28 29 27 28 29 30 31 SUNDAY MONDAY TUESDAY WEDNESDAY THURSDAY FRIDAY SATURDAY Jan 31 Feb 1 2 3 4 5 6 7:00pm City Council Meeting 7 8 9 10 11 12 13 7:00pm Parks 6:30pm BOZA- 7:00pm Goal Setting Session (Hugo 7:00pm Planning Council Chambers) Commission 14 15 16 17 18 19 20 Presidents' Day 5:00pm EDA Meets 7:00pm City Council Meeting - needs 7:00pm Historical rescheduled Commission 21 22 23 24 25 26 27 5:00pm Burger Night 6:30pm BOZA (Hugo Legion) 7:00pm Planning Commisison 28 29 Mar 1 2 3 4 5 Meetings in green are posted/scheduled meetings 2 12/31/2015 8:19 AM