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HomeMy WebLinkAbout2015.12.07 CC Minutes • MINUTES FOR THE CITY COUNCIL MEETING ON MONDAY.DECEMBER 7.2015 Call to Order Mayor Weidt called the meeting to order at 7:00 p.m. PRESENT: Haas, Klein,Miron,Petryk,Weidt ABSENT: None ALSO PRESENT: City Administrator Bryan Bear,City Attorney Dave Snyder,City Engineer Jay Kennedy,Finance Director Ron Otkin,Accounting Clerk Anna Wobse,Community Development Assistant Rachel Leitz,Parks Planner Shayla Denaway, and City Clerk Michele Lindau Pledge of Allegiance and Moment of Silence Mayor Weidt asked resident Bill Jackson,who was in the audience,to lead in the Pledge of Allegiance. The Mayor called for a moment of silence in remembrance of the attack on Pearl Harbor 74 years ago and all who were lost while defending our country. Approval of the Minutes for the November 2.2015 Council Meeting Klein made motion,Miron seconded,to approve the minutes for the City Council meeting on November 2,2015 as presented. All Ayes. Motion carried. Approval of the Minutes for the November 12.2015 Keystone Place at LaValle Fields Open House Miron made motion,Klein seconded,to approve the minutes for the Keystone Place Open House on November 12,2105 as presented. All Ayes. Motion carried. Haas made motion,Klein seconded,to direct staff to draft letter to Marvin LaValle, for Council signature,thanking him for his vision for the betterment of the City of Hugo and his quality choice in development. All Ayes.Motion carried. Approval of the Agenda Weidt made motion,Haas seconded,to approve the agenda as amended by moving up discussion on the Maslowski property to an earlier time on the agenda,and add a report on the Metropolitan Area Water Supply Advisory Committee(MAWSAC). All Ayes. Motion carried. Hugo City Council Meeting Minutes for December 7,2015 Page 2 of 10 Approval of the Consent Agenda Miron made motion,Klein seconded,to approve the following Consent Agenda: 1. Approval of Claims 2. Approve Resolution Approving 2016 Salary and Reimbursement Levels 3. Approve Annual Snowmobile Trail Application for the Hugo Snowmobile Club 4. Approve Annual Snowmobile Trail Application for the Rice Creek Trail Association 5. Approve Hiring of Taylor Richter as Administrative Intern 6. Approve Lawful Gambling Exempt Permit for Church of St. Genevieve for Raffle 7. Approve Resolution Approving Payment for 129th Street Road Improvements • 8. Approve Release of Development Agreements for Victor Garden North Village 3'd Addition 9. Approve Washington County Grant for$9,000 for Water Conservation Projects 10. Approve Final Pay Request to Amt Construction for Rice Lake Meadows and Finale Ave Road Improvement Projects 11. Approve Change Order to Pember Companies,Inc. for the 129t Street Bridge/Bald Eagle Lake Outlet Improvement Project 12. Approve Pay Request No. 2 to Pember Companies, Inc. for the 129th Street Bridge/Bald Eagle Lake Outlet Improvement Project 13. Approve Pay Request No. 3 Pember Companies, Inc. for the 129th Street Bridge/Bald Eagle Lake Outlet Improvement Project 14. Approve Reduction in Letter of Credit for Meridian Land Company for Fox Meadows 2'' Addition 15. Approve Reduction in Letter of Credit for Everton Investments for Fable Hills 4th Addition 16. Approve Reduction in the Letter of Credit for OP3 Prairie Village LLC for Prairie Village 4th Addition 17. Approve Reduction in the Letter of Credit for OP3 Prairie Village LLC for Waters Edge 5th Addition 18. Approve Resignation of Firefighter Came Nyblom from the Hugo Fire Department 19. Approve Hiring of Probationary Fighters on the Hugo Fire Department 20. Approve Completion of Probationary Period for Firefighters Rick Gregoire and Bryan Kindelberger All Ayes. Motion carried. Hugo City Council Meeting Minutes for December 7,2015 Page 3 of 10 Approval of Claims Adoption of the Consent Agenda approved the Claims Roster as presented. Approve Resolution Approving 2016 Salary and Reimbursement Levels During the 2016 budget process,the City Council indicated their desire to adjust the City's salary matrix by 1.5%and grant step increases to employees who have not yet reached their pay grade maximums. Additionally, staff has included a$0.50 per hour increase for firefighters who have completed five(but less than 10)years of service. These adjustments will continue to allow the City to be in compliance with Pay Equity Statutes. Adoption of the Consent Agenda approved RESOLUTION 2015-56 SETTING 2016 SALARIES FOR CITY EMPLOYEES AND ESTABLISHING EMPLOYEE REIMBURSEMENT LEVELS. Approve Annual Snowmobile Trail Application for the Hugo Snowmobile Club, Each year,the Hugo Snowmobile Club submits its trail application to the City for the purpose of providing public recreational snowmobile trails during the winter. City staff reviewed the application and found it to be satisfactorily complete along with a copy of the insurance. Adoption of the Consent Agenda approved the 2015-2016 annual trail application for the Hugo Snowmobile Club. • Approve Annual Snowmobile Trail Application for the Rice Creek Trail Association Each year,the Rice Creek Trail Snowmobile Club submits its trail application to the City for the purpose of providing public recreational snowmobile trails during the winter. City staff reviewed the application and found it to be satisfactorily complete along with a copy of the insurance. Adoption of the Consent Agenda approved the 2015-2016 annual trail application from the Rice Creek Trail Snowmobile Club. Approve Hiring of Taylor Richter as Administrative Intern The City received eight application for the Administrative Intern position and interviewed four applicants. Adoption of the Consent Agenda approved the hiring of Taylor Richter as the new Administrative Intern with the start date of Monday,December 21,2015. Approve Lawful Gambling Exempt Permit for Church of St.Genevieve for Raffle St.John the Baptist Men's Club of St.Genevieve's Church will be holding a fish fry on Friday, March 18,2015. An application has been submitted for a lawful gambling exempt permit to allow them to conduct raffles during the event. Adoption of the Consent Agenda approved the Lawful Gambling Exempt Permit for St. Genevieve's Church. Approve Resolution Approving Payment for 129th Street Road Improvements At the November 2,2015 meeting, Council discussed the Lino Lakes roadway maintenance project,which included the repaving of Bald Eagle Boulevard to Elmcrest Avenue;however,the Hugo City Council Meeting Minutes for December 7,2015 Page 4 of 10 last 330 feet before Elmcrest Avenue is 129th Street in the City Hugo. This was paved without the knowledge of the City of Hugo. Council had agreed that this portion of 129th Street was in poor condition, and it would have cost the City more if the road improvements were made independently of the Lino Lake's project. Council had directed staff to prepare a resolution approving the payment of$14,974.10 for the City's share of the project. Adoption of the Consent Agenda approved RESOLUTION 2015-57 APPROVING PAYMENT FOR IMPROVEMENTS TO 129TH STREET NORTH,WEST OF ELMCREST AVENUE NORTH, AS PART OF THE CITY OF LINO LAKES ROAD PROJECT. Approve Release of Development Agreements for Victor Garden North Village 3rd, Addition FBN Elk River had requested release of the Development Agreements for Victor Garden North Village 3`d Addition. POA Shererer,LLC had entered into these agreements in 2002,2005,and 2006. All requirements in these agreements have been fulfilled. Adoption of the Consent Agenda approved the release of the Development Agreements for Victor Gardens North Village .3`d Addition. Approve Washington County Grant for 59.000 for Water Conservation Protects Washington County has offered additional financial support to the Met Council's Water Efficiency Grant program. Staff applied for the County's grant on October 22nd and has received news that the City has been awarded$9,000 to use as the local match fund for the Met Council's Water Efficiency Grant. The City will be notified by the Met Council at the end of December regarding the amount of money awarded for the Water Efficiency Grant. These monies will be utilized to establish the City of Hugo Water Rebate Program. Adoption of the Consent Agenda approved the grant from Washington County for$9,000 for water conservation projects. Approve Final Pay Request to Arnt Construction for Rice Lake Meadows and Finale Ave Road Improvement Protects Arnt Construction has submitted the final pay request for the Finale Avenue and Rice Lake Meadows street improvement projects. Staff had reviewed the pay request and found it to be satisfactory. Adoption of the Consent Agenda approved the final pay request to Arnt Construction in the amount of$68,052.72. Approve Change Order to Pember Companies.Inc.for the 129th Street Bridge Improvement Project Pember Companies had submitted a change order,Work Order No. 1,for the 129th Street Bridge Improvement Project. Due to unforeseen underlying soil conditions,it was necessary to use longer sheet piling than initially proposed,resulting in additional costs. Staff had reviewed the request and found it acceptable. Adoption of the Consent Agenda approved Work Order No. 1 from Pember Companies for an increase in the contract price totaling$20,969.95 for the 129th Street Bridge Improvement Project. • Hugo City Council Meeting Minutes for December 7,2015 Page S of 10 Approve Pay Request No.2 to Pember Companies.Inc.for the 129th Street Bridge Improvement Proiect Pember Companies, Inc. had submitted Pay Request No. 2 for work done to date on the 129th Street Bridge Improvement Project. Staff had reviewed the pay request and found it to be satisfactory. Adoption of the Consent Agenda approved Pay Request No.2 to Pember Companies in the amount of$284,145.59. Approve Pay Request No.3 Pember Companies.Inc.for the 129th Street Bridge Improvement Proiect Pember Companies, Inc. had submitted Pay Request No. 3 for work done to date on the 129th Street Bridge Improvement Project. Staff had reviewed the pay request and found it to be satisfactory. Adoption of the Consent Agenda approved Pay Request No. 3 to Pember Companies in the amount of$202,939.02. Approve Reduction in the Letter of Credit for Meridian Land Company LLC.Fox Meadows Phase 2 Development Meridian Land Company had requested the City reduce their letter of credit for the Fox Meadows Phase 2 Development. Senior Engineering Technician Steve Duff had inspected the work and recommended approval. Adoption of the Consent Agenda approved the reduction of the letter of credit being held for the constructed improvements in the Fox Meadows Phase 2 Development to $55,286.91 of the original letter of credit in the amount of$439,612. Approve Reduction in the Letter of Credit for Everton Investment/Pratt Homes Fable Hills 4th Addition Everton Investment/Pratt Homes Fable Hills 4th Addition,the developer,had requested the City reduce the letter of credit being held for the Fable Hills 4th Addition. Senior Engineering Technician Steve Duff had inspected the work and recommended approval. Adoption of the Consent Agenda approved the reduction of the letter of credit being held for the constructed improvements in the Fable Hills 4th Addition to$113,491.95 of the original letter of credit amount of$756,613.00. Approve Reduction in the Letter of Credit for OP3 Prairie Village LLC for Prairie Village 4th Addition OP3 Prairie Village LLC had requested the City reduce their letter of credit for the Prairie Village 4th Addition Development. Senior Engineering Technician Steve Duff had inspected the work and recommended approval. Adoption of the Consent Agenda approved the reduction of the letter of credit being held for the constructed improvements in the Prairie Village 4th Development to$156,173.23 of the original letter of credit amount of$636,720.00. Hugo City Council Meeting Minutes for December 7,2015 Page 6 of 10 Approve Reduction in the Letter of Credit for OP3 Prairie Village LLC for Waters Edge, 5th Addition OP3 Prairie Village LLC had requested the City reduce their letter of credit for the Water's Edge 5th Addition Development. Senior Engineering Technician Steve Duff had inspected the work and recommended approval. Adoption of the Consent Agenda approved the reduction of the letter of credit being held for the constructed improvements in the Water's Edge 5th Addition Development to$54,726.38of the original letter of credit amount of$304,115.00. Approve Resignation of Firefighter Carrie Nvblom from the Hugo Fire Department Firefighter Carrie Nyblom has submitted her letter of resignation to Fire Chief Kevin Colvard. Adoption of the Consent Agenda approved the resignation of Carrie Nyblom from the Hugo Fire Department effective December 22,2015. Approve Hiring of Probationary Fighters on the Hugo Fire Department The Hugo Fire Department had recruited six individuals to serve on the Department as probationary firefighters. Adoption of the Consent Agenda approved the hiring of Andrew Luchsinger,Matthew Drew,Jason Palmquist,Michael Wamsley, and Justin Williams as probationary firefighters, and Zaheer Khan as a probationary firefighter pending the results of the medical evaluation. Approve Completion of Probationary Period for Firefighters Rick Gregoire and Bryan Kindelberger Firefighters Rick Gregoire and Bryan Kindleberger have completed their probationary period. Adoption of the Consent Agenda approved placement of Gregoire and Kindleberger on the fire department at firefighter status. Presentation of 2016 City Budget and Tax Levy-Finance Director Ron Otldn State Statutes require the City Council to hold a public hearing on the proposed city budget and tax levy for the 2016 fiscal year. Finance Director Ron Otkin presented the proposed budget and tax levy to the Council. He explained that due to a decrease in taxable market value the proposed tax levy was reduced by$83,000 from the current levy in order to maintain a flat tax rate. He presented state and local comparisons that show the City's tax rate is considerably lower than the state wide average and is one of the lowest tax rates in Washington County. Finance Director Otkin provided an overview of the tax levy and general fund budget. Mayor Weidt opened the public hearing. There were no comments, and the Mayor closed the public hearing. Weidt made motion,Klein seconded,to approve RESOLUTION 2015-58 APPROVING THE GENERAL FUND BUDGET FOR THE 2016 FISCAL YEAR. Ayes: Klein,Petryk,Miron,Haas,Weidt Hugo City Council Meeting Minutes for December 7,2015 Page 7 of 10 Nays: None Motion carried. Petryk made motion,Klein seconded,to approve RESOLUTION 2015-59 APPROVING FINAL TAX LEVY PAYABLE IN 2016. Ayes: Petryk,Miron,Haas,Klein,Weidt Nays: None Motion carried. Approve Order to Abate Nuisance at 5941 Oneka Lake Boulevard(Maslowski' The City has received complaints regarding junk vehicles and miscellaneous debris at property located at 5941 Oneka Lake Boulevard. An inspection of the property on October 28,2015 by City staff and the Washington County Sheriff's Department confirmed it is in violation of Hugo City Code. The issue has been addressed many times,with the last letter being sent on November 17,2015 informing the property owner that further action will be taken if not in compliance by December 7,2015. City Administrator explained that this is a reoccurring complaint on the property. Staff had worked with the property owner in the past to come into compliance;however the problem reappeared. Bear noted that the property owner is no longer the occupant, and staff was told the property was to be cleaned and listed for sale. Staff prepared an order requiring all debris to be cleared by December 21,2015 or the City will take action to abate the nuisances and the cost will be assessed to the owner. Judy Vollbrecth,daughter of property owner Viola Maslowski, stated the items belonged to her brother,Ken, and they are urging him to have the items removed. She hoped to have it cleaned up by the December 21'deadline. Klein made motion,Haas seconded,to approve the Order to Abate Nuisance at 5941 Oneka Lake Boulevard. All ayes. Motion carried. Discussion on Petition for Improvements on Forest Road, 180th Street and Foxhill Avenue Residents on Forest Road, 180th Street,and Foxhill Avenue(west of TH61)had submitted a petition to the City for improvements to their roads. City Engineer Jay Kennedy explained that 180th Street is a gravel roadway that is a boundary road with Forest Lake. There are agreements between the cities on how it is maintained. Forest Lake maintains Elmcrest Avenue to Fenway Avenue, and Hugo maintains the portion of 180th between Fenway Avenue and CSAH61. He stated the petition is invalid,which is not unusual due to the strict conditions of the state statute. Jay recommended scheduling a neighborhood meeting,including Forest Lake officials,to solicit input from the affected property owners about potential repairs and/or improvements. Mayor Weidt thanked the residents for submitting the petition. Hugo City Council Meeting Minutes for December 7,2015 Page 8 of 10 Weidt made motion,Petryk seconded,to approve RESOLUTION 2015-60 REGARDING PETITION RELATED TO FOREST ROAD, 180TH STREET NORTH AND FOXHILL AVENUE IN THE CITY OF HUGO, STATE OF MINNESOTA. All Ayes. Motion carried. Weidt made motion, Klein seconded,to schedule a neighborhood meeting to discuss road improvements on 180t Street. All Ayes. Motion carried. White Bear Lake Community Services and Recreation Department Senior Study White Bear Lake Area Schools Community Services and Recreation Department conducted a telephone survey to gain a better understanding of the changing senior population. Parks Planner Shayla Syverson explained that people ages 60 and older account for 16%of the overall population of the district,and that number is growing. White Bear Lake Area Schools was requesting a donation between$2,000 and $4,000 to go towards the cost of the$42,000 survey conducted by Morris Leatherman Company. The City of Hugo is invited to hear the results of the survey at a community forum on Wednesday,December 9 at the District Center at 4855 Bloom Avenue in White Bear Lake from 3-4:30pm. Klein made motion,Petryk seconded,to contribute$3,000 for payment to the White Bear Lake School District for the survey. All Ayes. Motion carried. Update on Yellow Ribbon Network Council Member Chuck Haas and Council Member Phil Klein reported to Council on the Yellow Ribbon Network activities held recently.Hanzel Construction served 176 burgers at the November Hamburger Night.The Secret Santa program is underway for 20 families. Packing events were held on November 15 and December 5. At the next Council meeting,the Hamburger Night sponsors will be recognized. There will be no Hamburger Night in December. The next one will be in January sponsored by Lake Area Bank. Update on the Metropolitan Area Water Supply Advisory Committee. Haas provided an update on the Metropolitan Area Water Supply Advisory Committee (MAWSAC). The Committee had developed bylaws, and there have been many changes that have resulted in a new cooperative spirit. Legislators had made changes to the Committee and the Water Supply Plan by adding a technical advisory committee to report to the legislators. Application are now being accepted to be on this technical advisory panel. The MAWSAC will now be meeting more often,and Haas informed Council he has resigned from the committee due to his inability to make all the meetings. The Mayor thanked Haas for his time and service on the committee. Hugo City Council Meeting Minutes for December 7,2015 Page 9 of 10 HBA Holiday Party on Tuesday.December 8.2015 City Administrator Bryan Bear reminded the Council that the Hugo Area Business Association will host a Holiday Party on Tuesday,December 8,2015. The party will be held at the Hugo American Legion at noon. City Holiday Party on Thursday.December 10.2015 City Administrator Bryan Bear reminded the Council that the City Holiday Party will be held on Thursday,December 10,2015 with social hour at 5:30 p.m. and dinner at 6:30.p.m. The event will be held at the Hugo American Legion. Schedule 147th Street/Oneka Lake Boulevard Neighborhood Meeting for Monday. December 14.2015 At its November 2,2015 meeting,Council directed staff to schedule a neighborhood meeting with the residents on 147th Street/Oneka Lake Boulevard to discuss a potential road project. This meeting was scheduled for Monday,December 14,2015 at Hugo City Hall. Petryk made motion,Klein seconded,to schedule a meeting to attend the neighborhood meeting on Monday, December 14,2015 at 7 p.m. All Ayes. Motion carried. Schedule Date for City Council Photo Staff requested Council select a date on which to take the Council's photo. This photo will replace the one on display outside the Council Chambers. Council directed staff to schedule the photo session for December 14 or December 21, at 6:30 p.m. Expiring Term on the Rice Creek Watershed District Board. City Administrator Bryan Bear informed the Council that the tenn of John Waller on the Rice Creek Watershed District Board was to expire on January 18,2016. The Washington County Board will select watershed district managers for lists of nominees submitted by municipalities. by December 19,2015. Haas made motion,Miron seconded,to send letter to Washington County asking John Waller be reappointed to the RCWD Board. All Ayes. Motion carried. Hugo City Council Meeting Minutes for December 7,2015 Page 10 of 10 Adjournment Klein made motion,Haas seconded,to adjourn at 8:30 p.m. All Ayes. Motion carried. Respectfully Submitted, A \At-f -eAJ Michele Lindau City Clerk