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HomeMy WebLinkAbout2015.12.21 CC Minutes MINUTES FOR THE HUGO CITY COUNCIL MEETING ON MONDAY.DECEMBER 21.2015 Call to Order Mayor Weidt called the meeting to order at 7:00 p.m. PRESENT: Haas,Klein,Miron,Petryk,Weidt ABSENT: None ALSO PRESENT: City Administrator Bryan Bear,City Engineer Jay Kennedy,and City Clerk Michele Lindau December 7.2015 Council Meeting Klein made motion,Miron seconded,to approve the minutes for the City Council meeting on December 7,2015 as presented. All Ayes. Motion carried. December 10.2015 Holiday Party Miron made motion,Klein seconded,to approve the minutes for the City Hall Holiday Party on December 10,2015 as presented. All Ayes. Motion carried. December 14,2015 147th St./Oneka Lake Blvd.Neighborhood Meeting Klein made motion,Petryk seconded,to approve the minutes for the 147th Street/Oneka Lake Boulevard neighborhood meeting on December 14,2015 as presented. All Ayes. Motion carried. Approval of the Agenda, Weidt made motion,Haas seconded,to approve the agenda as amended by adding a discussion on the Hugo Area Business Association holiday gathering, letter of recommendation for President of the St.Paul Water Authority Board Matt Anfang,discussion on Withrow Elementary School, and scheduling of the Local Board of Appeals and Equalization meeting. All Ayes.Motion carried. Update on Yellow Ribbon Network and Recognition of Sponsors Council Member Chuck Haas and Council Member Phil Klein reported to Council on the Yellow Ribbon Network activities held recently and recognized the sponsors of Hamburger Night including Hugo City Council Meeting Minutes for December 21,2015 Page 2 of 10 sponsor of the year,Oneka Ridge Golf Course. Haas talked about the large packing events that were held this past year,and stated he received thank-you notes from Kuwait within days of sending the packages. The Secret Santa program has grown to helping 19 families this year,and he thanked the volunteers who made it happen. The YRN continues to receive donations for the next packing event. Burger Night in January will be sponsored by the Lake Area Bank. Mayor Weidt thanked Klein and Haas,who began the Hugo YRN in 2009. Approval of the Consent Agenda Klein made motion,Petryk seconded,to approve the following Consent Agenda: 1. Approval of Claims 2. Approve Resolution for Renewal of 2016 Liquor Licenses and Related Licenses 3. Approve 2016 Licenses for Refuse Haulers 4. Approve Resolution Certifying Delinquent Utility Accounts 5. Approve Ordinance Establishing 2016 Fee Schedule and Publication of Summary Ordinance 6. Approve Renewal of Terms for Planning Commissioner Ron McRoberts 7. Approve Renewal of Term for Board of Zoning Appeals and Adjustments Member Christian Boland 8. Approve Renewal of Term for Parks Commissioners Tom Windisch and David Stub 9. Approve Renewal of Term for Economic Development Authority Member Frank Puleo 10. Approve Renewal of Terms for Historical Commissioners Viola Maslowski and Grace Waugh 11. Approve Annual Performance Review for Building Inspector Scott Baller 12. Approve Annual Performance Review for Planner Rachel Juba 13. Approve Annual Performance Review for Public Works Worker Ryan McCullough 14. Approve Final Pay Request to Dresel Contracting for CSAH 7/8 Intersection 15. Approve Replacement of 2003 Caterpillar Motor Grader 16. Approve Replacement of 2005 Caterpillar Tractor Backhoe 17. Approve Sale of 2005 Ford F550 Dump Truck 18. , Approve Property Line Adjustment for 12579 Ethan Avenue North and 4669 126th Street North—Chris Cox and Darlene Anderson All Ayes. Motion carried. Hugo City Council Meeting Minutes for December 21,2015 Page 3 of 10 Approval of Claims Adoption of the Consent Agenda approved the Claims Roster as presented. Aaarove Resolution for Renewal of 2016 Liquor Licenses and Related Licenses Staff had received the.1,1...v.:ate applications for renewals of Liquor,Tobacco, and Games Licenses for 2016. City staff recommended Council approve the resolution approving the annual renewal for the 2016 liquor licenses and related licenses,subject to payment of all requested fees,taxes,and certificates of liquor liability insurance. Adoption of the Consent Agenda approved RESOLUTION 2015-61 APPROVING 2016 LIQUOR LICENSES &RELATED LICENSES. Aaarove 2016 Licenses for Refuse Haulers The City had received applications from seven refuse haulers who provide refuse collection and recycling services to Hugo businesses and residents. Licenses will be issued to these haulers upon receipt of the$165 annual licensing fee and proof of insurance. City staff recommended Council approve the resolution issuing 2016 refuse haulers licenses to: Gene's Disposal; SRC, Inc,;Maroney's Sanitation;Ace Solid Waste; Walters Recycling; BFI/Allied Waste; and MN Waste Management. Adoption of the Consent Agenda approved RESOLUTION 2015-62 APPROVING 2016 REFUSE HAULERS LICENSES. Aunrove Resolution Certifying Delinquent Utility Accounts Annually,the Finance Department reviews all delinquent utility bills,which are the result of nonpayment or underpayment of water and sewer utility bills. In accordance with City ordinance, Council is required to adopt a resolution to certify delinquent utility bills to the property tax rolls. Property owners who have not paid their outstanding utility bill will have it certified to the property tax rolls. City staff recommended Council approve the resolution certifying delinquent utility bills for placement on property tax statements.Adoption of the Consent Agenda approved RESOLUTION 2015-63 DECLARING UNPAID UTILITY BILLS BE PLACED ON THE TAX ROLLS. Apnrove Ordinance Establishing 2016 Fee Schedule and Publication of Summary. Ordinance City staff annually reviews the fee,rates and charges schedule and recommends changes. The Finance Department has reviewed these changes and incorporated them into the fee schedule for 2016. Staff recommends Council approve the ordinance authorizing the establishment of fees, rates and charges for 2016, and approve the summary ordinance for publication. Adoption of the Consent Agenda approved ORDINANCE 2015-474 AUTHORIZING ESTABLISHMENT OF FEES,RATES AND CHARGES. Hugo City Council Meeting Minutes for December 21,2015 Page 4 of 10 Approve Renewal of Terms for Planning Commissioner Ron McRoberts Staff had contacted Planning Commissioner Ron McRoberts regarding the expiration of his term as Commissioner at the end of this year. Ron indicated he would like to be reappointed to the Planning Commission for another four-year term. Adoption of the Consent Agenda approved the reappointment of Commissioner Ron McRoberts for another four-year term on the Planning Commission to expire December 31,2019. Approve Renewal of Term for Board of Zoning Appeals and Adiustments Member Christian Boland Annually,the Council appoints a resident of Hugo to be a member of the Board of Zoning Appeals and Adjustments. Christian Boland was interested in serving another one year term on the Board. Adoption of the Consent Agenda approved the reappointment of Christian Boland as a member on the Board of Zoning Appeals and Adjustments with a term to expire December 31,2016. Approve Renewal of Term for Parks Commissioners Tom Windisch and David Strub Staff had contacted Parks Commissioners Tom Windisch and David Strub regarding the expiration of their terms as Commissioners at the end of this year. Both indicated their desire to be reappointed to the Parks Commission. Adoption of the Consent Agenda approved the reappointment of Commissioners Tom Windisch and David Strub for a three-year term to expire on December 31, 2018. Approve Renewal of Term for Economic Development Authority Commissioner Frank Puleo The term for EDA member Frank Puleo expired on December 31,2015,and he had indicated his willingness to serve another six year term. Adoption of the Consent Agenda approved the reappointment of Frank Puleo to serve another term on the EDA to expire on December 31,2021. Approve Renewal of Terms for Historical Commissioners Viola Maslowski and Grace Waugh Historical Commissioners Viola Maslowski and Grace Waugh had terms that expired at the end -of this year. Both Viola and Grace had indicated a desire to serve another term on the Historical Commission. Adoption of the Consent Agenda approved the reappointment of Viola Maslowski and Grace Waugh to the Historical Commission for another three-year term to expire December 31,2018. Approve Annual Performance Review for Building Inspector Scott Bailer Scott Bailer was hired by the City as a building inspector on January 1,2006. Over the past ten years, Scott has completed building inspector duties as well as provided coverage for the front counter. Adoption of the Consent Agenda approved the annual performance review for Building Inspector Scott Bailer. Hugo City Council Meeting Minutes for December 21,2015 Page 5of10 Approve Annual Performance Review for Planner Rachel Juba Rachel Juba was hired as the City's Associate Planner on January 2,2007 and promoted to Planner in 2010. Over the past nine years,Rachel has worked in the Community Development Department and provides support for the Economic Development Authority and Planning Commission. Adoption of the Consent Agenda approved the annual performance review for Planner Rachel Juba. Approve Annual Performance Review for PW Worker Ryan McCulloughh, Ryan McCullough was hired on January 2,2007 as the City of Hugo's Public Works Maintenance Worker. Ryan has worked over the past nine years in a wide variety of the duties completed by the Public Works Department including snowplowing,landscape maintenance, sewer work, and water work. Adoption of the Consent Agenda approved the annual performance review for Public Works Maintenance Worker Ryan McCullough. Approve Final Pay Request to Dresel Contracting for CSAH 7/8 Intersection Dresel Contracting, Inc.,had submitted the fourth and final pay request for work on the CSAH 7/8 intersection improvement project. Staff reviewed the request and found it to be satisfactory for work done. Adoption of the Consent Agenda approved the final pay request to Dresel Contracting,Inc., in the amount of$15,473.07. Approve Replacement of 2003 Caterpillar Motor Grader Included in the City's Equipment Purchasing Fund is$225,000 for the purchase of a new motor grader to replace the existing 2003 Caterpillar 140H motor grader. Staff requested purchasing a replacement through the Cooperative Purchasing Venture in order to receive the best price. Staff had negotiated a purchase price and trade-in value for the 2003 CAT with Zeigler CAT. Adoption of the Consent Agenda approved the purchase of a 2016 Caterpillar 140H motor grader from Ziegler CAT at the balance price of$202,900 plus tax. Approve Replacement of 2005 Caterpillar Tractor Backhoe Included in the City's Equipment Purchasing Fund is$120,000 for the purchase of a new 2016 Caterpillar 430F21T backhoe loader. Staff requested purchasing a replacement through the Cooperative Purchasing Venture in order to receive the best price. Staff had negotiated a purchase price and trade-in value for the 2005 CAT with Zeigler CAT.Adoption of the Consent Agenda approved the purchase of a 2016 Caterpillar 430F2IT backhoe loader from Ziegler CAT at the balance price of$96,880 plus tax. Approve Sale of 2005 Ford F550 Dump Truck At its February 2,2015 meeting,Council approved the purchase of a 2015 Ford F550 dump truck for the Public Works Department to replace the 2005 F550. They also authorized staff to advertise for the sale of the 2005 F550 through a sealed bid process. Adoption of the Consent Hugo City Council Meeting Minutes for December 21,2015 Page 6 of 10 Agenda approved the sale of the 2005 Ford F550 dump truck to the City of Twin Valley,MN for$19,753.00. Approve Property Line Adjustment for 12579 Ethan Avenue North and 4669 126th Street North—Chris Cox and Darlene Anderson Chris Cox and Darlene Anderson had requested approval of a property line adjustment for properties located at 12579 Ethan Avenue North and 4669 126th Street North. The parcels are approximately 1.05 acres and 1.02 acres in size. The applicants proposed to adjust the common property line between the properties. This action will result in the properties being 1.1 acres and .98 acres in size. Staff found that both properties would conform to the City's minimum lot requirements after the relocation of the common property line. The property is located in the Large Lot Single Family Residential(R-1)Zoning District where the minimum lot size is one acre. Adoption of the Consent Agenda approved RESOLUTION 2015-64 APPROVING A PROPERTY LINE ADJUSTMENT FOR CHRIS COX AND DARLENE ANDERSON FOR PROPERTIES LOCATED AT 12579 ETHAN AVENUE NORTH AND 4669 126TH STEET NORTH. Update on Oneka Lake Blvd/147th Street Neighborhood Meeting At its November 2,2015 meeting,Council discussed the City's Capital Improvement Projects and selected reconstruction of Oneka Lake Boulevard/147th Street as a potential road improvement projects for 2016,being it was identified as a high priority. Council had directed staff to schedule a neighborhood meeting,which was held on December 14, 2015. City Engineer Jay Kennedy provided a recap of the meeting stating topics of discussion were roadway widths, funding and assessments,trails,and traffic. Kennedy showed the trail and sidewalk connections stating there needed to be more discussion and review of impacts related to the widening of the roadway. Kennedy stated that the residents seemed to acknowledge the need for improvements to the roadway,and there were several comments on traffic speeds. Kennedy provided a potential schedule showing the project could be constructed between May-October,2016.The next step would be to authorize a feasibility study if the Council feels there is enough support from the neighborhood and consider options for trail connections and addressing traffic speeds. Haas talked about the possibility of eliminating the grass strip between the road and trails. Kennedy stated that there needs to be two feet from the face of curb to the edge of the trail as required for state aid funding. The Mayor stated that the residents seemed to be in favor of the project,but speeding was a big concern. There was also discussion on which side of the road the trail would go on. He questioned whether a speed study was ever done on that road.Kennedy replied that there was one done several years ago that moved the transition zones as a response to the increase in development in the area. MnDOT could do another speed study and evaluate the transition zones. Petryk talked about a resident's concern that widening the road to a 32-foot roadway would encourage speeding. Kennedy stated that the minimum road width for state aid funding is 26 Hugo City Council Meeting Minutes for December 21,2015 Page 7 of 10 feet,which would not allow parking. It is a collector road,and 26 feet would be too narrow. Petryk agreed it needed to be discussed in more detail at the next meeting. Klein asked about further development in the area and the need for collector streets. Haas noted that there were not many east/west collector roads. Klein made motion,Miron seconded,to authorize the feasibility study to include trail connections, address traffic speeds,and direct staff to have law enforcement increase patrols of this area. All Ayes. Motion carried. Discussion on Rice Creek Watershed District Urban Stormwater Remediation Grant City Administrator Bryan Bear explained that,as part of the RCWD's efforts to protect and enhance water resources,they proposed to make available approximately$200,000 in cost-share funding in 2016 to assist entities in stormwater management projects. City Engineer Jay Kennedy discussed whether the City should file an application. He talked about the cost-share program stating the City has received funding in the past for converting septic systems to sewer and to correct the drainage issue in Victor Gardens. Kennedy talked about the City's goal to develop regional water reuse projects where credits could be applied to City or private projects. It was explained that funding cannot be used to meet RCWD rules; grant funds cannot be used to create credits. Since the credits would be more valuable than money from the grant program,it would not make sense to apply. It was recommended to not submit a grant application for 2016 because there is no applicable project. It was further recommended to continue coordinating with RCWD to implement regional water reuse plans. RCWD Manager John Waller talked about the money the RCWD had spent in Hugo during the past year and about the needed changes to the rules. He will encourage work on the credit program. He was sorry to hear that Hugo was not applying for any of the funds,since tax money collected from Hugo was$307,000,and he would like to see more of that money come back into the community. The Mayor thanked John for all his work on the RCWD Board. Hass made motion,Klein seconded,to not submit a grant application for the 2016 projects and direct staff to send a letter to the RCWD explaining the rationale for not applying and encourage expansion of funding for other purposes. All Ayes.Motion carried. Discussion on Withrow School City Administrator Bryan Bear added this to the agenda to inform Council that the Stillwater School Board had been having discussions on the capacity of some schools and the recently approved bond referendum that included the reshuffling of students. There is now a recommendation from the school superintendent to close three schools: Marine on St.Croix, Oak Parks Heights,and Withrow Elementary. There will be several public hearings in January, Hugo City Council Meeting Minutes for December 21,2015 Page 8 of 10 2016, and they want everything ready prior to the 2017 school year. Staff has been receiving inquires on this and will continue to provide updates to the Council. A meeting has been scheduled by group of parents for tomorrow(December 22nd)at 6p.m.,but it is not likely that any new information will be presented. Haas suggested extending an invitation to Hugo's representing board member to talk to the Council. Jay Axelrod, 15760 Jeffery Avenue North,informed Council there was going to be an official board presentation on January 76 with three open sessions following that. The meetings were scheduled to be at 4 p.m. at the south end of the district. It was his opinion that the district was making it as difficult as possible to provide comments. A meeting was to be held tomorrow, December 22,to organize parents to fight this. He stated that one of the main reasons his family moved to Hugo was to open enroll his kids in Withrow Elementary. It is a community institution,and closing the school is tragic and may result in a decline in property values. He thinks the southern schools in the district are feeling the northern schools are taking resources away from them. He talked about the parent-led group called"STOP BOLD COLD"that has formed in opposition to ISD 834's Building Opportunities to Learn and Discover"BOLD"plan. Kris Capra, 12715 Isleton Avenue North,talked about the bonding preparation process stating that in November,2015 there was a clear message on video that they would not be closing any schools. John Waller, 14010 Homestead Avenue,talked about the amount of time children would be on the bus and felt the City should support not closing Withrow Elementary School. The Council agreed that schools play an important role in society and the issue needed to be monitored very closely. Haas made motion,Klein seconded,to direct staff to draft letter as preliminary notice letting them know we would like to weigh in, and encourage the school board to speak to the Council. Copies of the letter could be sent to the Stillwater Gazette and The Citizen. All Ayes. Motion carried. Discussion on Artwork at State Capitol Council Member Haas added this to the agenda to discuss proposed changes to the art display at the State Capitol. The State Capitol Preservation Art Subcommittee has been discussing the capitol building restoration project and is considering removal of some military art displays that are felt to be insensitive to some people. Haas stated he opposed the removal of the artwork and the Council agreed it was an important part of history and should remain as a reminder. Hugo City Council Meeting Minutes for December 21,2015 Page 9 of 10 Haas made motion,Klein seconded,to direct staff to draft a letter to the subcommittee,General Nash,and our legislators supporting the retention of the displayed military artwork at the State Capitol. All Ayes Motion carried. Discussion on Hugo Area Business Association Holiday Gathering Petryk added this to agenda to thank the Hugo Area Business Association for the Holiday Gathering held on December 8,2015 at the Hugo American Legion. She encouraged all businesses to consider joining the HBA President of the St.Paul Board of Water Commissioners Matt Anfang Haas added this to the agenda to solicit support for Matt Anfang's reappointment to the St.Paul Board of Water Commissioners. Haas stated that there was concern that the Mayor of St. Paul wanted to make changes on the Board,and Matt would appreciate the City's support to be reappointed. Haas reminded Council that Matt was instrumental on helping the City by being a part of the solution to the replacement of the Bald Eagle Lake deteriorating dam, and he helped get the St.Paul Regional Water Authority to contribute$33,000 for the project. Haas made motion, Klein seconded,to direct staff to write a letter to the Mayor stating how important the St. Paul Regional Water Authority was in helping solve the problem, and Matt Anfang's leadership role was appreciated. All Ayes. Motion carried. Schedule Meeting on 180th Street/Foxhill Avenue Petition for Monday.January 25.2010 At the December 7,2015 meeting,Council adopted a resolution respectfully declining the petition for improvements to the 180'b Street/Foxhill Avenue and directing staff to schedule a neighborhood meeting to solicit input from the property owners about potential repairs and/or improvements. Staff recommended Council schedule a neighborhood meeting for Monday, January 25,2016 at 7 p.m. at Hugo City Hall. Miron made motion,Haas seconded,to schedule a meeting with residents on 180th Street and: Foxhill Avenue for Monday,January 25,2016 to discuss improvement to the roads. All Ayes. Motion carried. Warm Hearts for Charity Event on Saturday.January 23.2016 City Administrator Bryan Bear informed the Council that the Hugo Area Business Association will hold their annual Warm Hearts for Charity Event at the Hugo American Legion on Saturday, January 23,2016 from 5-8 p.m. Proceeds from this event will help support American Diabetes, Alzheimer's,Autism Research,Good Neighbors Food Shelf,Hugo Lions, and other charities. Hugo City Council Meeting Minutes for December 21,2015 Page 10 of 10 Petryk made motion,Klein seconded,to schedule a meeting for January 23,2016 from 5-8 at the Hugo American Legion for the Warm Hearts for Charity Event. All Ayes. Motion carried. Schedule Goal Setting Session Annually,the Council meets in January to set goals for the year. City Administrator Bryan Bear recommend Council schedule a date on which to hold their annual Goal Setting Session. Weidt made motion,Klein seconded,to schedule the Goal Setting Session for Monday,February 8,2015 at 7 p.m. All Ayes. Motion carried. Local Board of Anneals and Equalization City Administrator Bryan Bear added this to the agenda to schedule the Local Board of Appeals and Equalization meeting for Thursday,April 14,2016 at 5:30 p.m. Petryk made motion,Miron seconded,to schedule the meeting for April 14, 2016 at 5:30 p.m. at Hugo City Hall. All Ayes. Motion carried. Adjournment Klein made motion,Miron seconded,to adjourn at 8:33 p.m. All Ayes. Motion carried. Respectfully Submitted, „„),A . Michele Lindau City Clerk