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HomeMy WebLinkAbout2009.08.12 Parks MinutesMinutes City of Hugo Parks and Recreation Commission Meeting August 12th, 2009 7:00 P.M. Call to Order Roger Clark Called the meeting to order at 7:00 p.m. Present: Roger Clarke, Rachel Berger, Derek Larsen, Melissa Parker, Noel Schmidt, Russell Schmidt, Dave Strub, Jim Taylor. Absent: Dan Gabrielli Staff Present: Scott Anderson, Public Works Director Shayla Syverson, Economic Development/Parks Intern Dennis Fields, Community Development Assistant Bryan Bear, Community Development Director Debi Close, Parks Secretary I. Approval of Minutes of July 8, 2009 Strub made a motion, Taylor seconded to approve the minutes of the July 8, 2009 Parks Commission meeting. All Aye. Motion Carried. II. Lion's Park Tennis Court (Pete Pedersen & Katie Riopel) Pete Pederson and Katie Riopel gave a presentation on the Lion's Park Tennis Courts. Recent donations have been established from the Lions for replacing the broken basket ball hoop. Katie Riopel explained with her years of service helping the community youth that the need to replace or repair the existing tennis courts and improve the basketball area is a priority that needs to be considered. Riopel provided a preliminary sketch of the proposed basketball court which included four square and hopscotch. An estimate was given on full replacement and/or repairing from a contractor to get an idea of costs involved. Parks and Recreation Commission members had an open discussion on the necessity to encourage more activities in the community for the teen age group along with the needs to update this park. Rachel Berger made a motion, Larsen seconded directing Public Works [Staff] to evaluate fixing the tennis courts, initiating long term planning of Lions Park and adding Lions Park to the agenda of the City bus tour. All Aye. Motion Carried. III. Update on Hansen Property (Jim Taylor) Taylor updated the Commission on the Hansen property. The purchase agreement was signed on July 28 (the effective date) with the closing date 90 days from the effective date. The closing is contingent upon conditions such as cleaning of the property and the City's ability to get financing through the sale of bonds. Shayla Syverson, Economic Development/Parks Intern informed the Commission that the City Council may approve a neighborhood meeting to be held on September 2, 2009 to discuss the interim use and purchase of this property. Roger Clark made a motion, Berger seconded to add an additional Parks Commission meeting for September 2nd, 2009. All Aye. Motion Carried IV. Hunting on City Property Update (Dennis Fields) Dennis Fields, Community Development Assistant gave a presentation on the Hunting Committee recommendations. Changes to the ordinance regulating shooting were drafted from the outcome of these meeting to reflect state statutes in regards to shooting and distances. Hunting issues on Bald Eagle Lake were also discussed. Jim Taylor made a motion, Berger seconded to recommend changes to the shooting regulations as presented by City Staff. All Aye. Motion Carried Roger Clark made a motion, Berger seconded to do nothing in regards to shooting on Bald Eagle Lake and to encourage the Hunting Committee to create a map defining areas to allow hunting. All Aye. Motion Carried Jim Taylor made a motion, Clark seconded to direct staff to research means to control the transportation of weapons and firearms. All Aye. Motion Carried. V. Park Rules Shayla Syverson, Economic Development/Parks Intern provided a memorandum of the most common City Park Rules and Existing City Codes. Discussions were in reference to necessity and priority on the needs for updating signage and ordinances pertaining to the parks. Staff will prepare a draft rules ordinance, look into options for park signs and create a list rules to be posted in parks. VI. Update on Parks and Recreation Sub -Committee (Shavla) Shayla Syverson, Economic Development/Parks Intern updated that the priority list determined by the Sub -committee was approved by the City Council and the next meeting will be August 19th, 2009. Strub requested copies of minutes from each meeting to be provided to the Parks Committee members. Syverson will provide these at the next meeting. VII. Annual Parks Tour Roger Clark asked if the Parks Annual Bus Tour could be combined with the City Council and Commissions Annual City Wide Tour and all agreed. The City Council will be setting the date for the City Bust Tour at its meeting Monday. VIII. Other Taylor updated on the Rice Lake Park Complex construction. Roofing materials has been determined and concrete flooring will be used to help with cost reduction. Leed Certification is no longer being considered for the project with the inflated costs that are involved for this project. Adjournment Russell Schmidt made a motion, Berger seconded to adjourn the meeting at 9:12 p.m. All Aye. Motion Carried. Next Meeting: September 9, 2009