HomeMy WebLinkAbout2010.04.14 Parks MinutesMinutes
City of Hugo
Parks and Recreation Commission Meeting
April 14, 2010
7:00 P.M.
Call to Order
Jim Taylor called the meeting to order at 7:00 p.m.
Present: Rachel Berger, Kris Birch, Roger Clarke, Dave Strub, Mat Rauschendorfer,
Jim Taylor, Noel Schmidt, Tom Windisch
Absent: Derek Larsen
Staff Present: Scott Anderson, Public Works Director
Shayla Syverson, Economic Development/Parks Intern
Debi Close, Parks Secretary
I. Approval of Minutes of March 10, 2010
Berger made a motion, Rauschendorfer seconded to approve the minutes of the March
10, 2010 Parks Commission meeting.
All Ayes. Motion Carried.
II. Discussion on Park Planner Position
Bryan Bear, Community Development Director gave a presentation to the commission
on a Park Planner position being created to assist with recent recreational programming.
With the City wide survey responses and new community events being successful, this
position will continue with the growth and needs of the community. Also incorporating
facilities, parks, soccer fields, Oneka gym time, neighborhood meetings, improvements,
policy updates and support to the Parks Commission with many additional functions to
encompass the goals set by the Parks commission. Over exceeding these goals and
increasing opportunities if the position is approved is expected.
Ron Otkin, Finance Manager provided copies of the Special Parks Fund projected
budgeting expense sheet. He presented and discussed the Parks Levy, current funds
that have been allocated and options of absorbing the costs for this position.
Fran Miron, Mayor explained that the City Council looks for direction from the Parks
Commission in regards to this decision. City Council reviews policies issues on funding
for staffing to assist in making final determinations on any positions. The Parks
Commission was asked to weigh the need for a staff person to meet future goals.
Schmidt made a motion, Berger second to approve the Parks Planner job description
with contingency of some changes to the listed job requirements and recommended that
it be brought to the City Council for approval.
Debi Close, Parks Secretary took roll call.
Strub - Aye
Windisch - Aye
Rauschendorfer - Pass
Clark - Aye
Taylor - Aye
Berger - Aye
Birch - Nay
Schmidt — Aye
Motion Carried.
III. Further Discussion on Lions Park
Scott Anderson, Public Works Director provided a proposal from Brand -X for skate park
equipment for discussion.
Jim Taylor made a motion, Berger second to direct staff to finalize cost of concrete slab,
fencing, schedule a public meeting with vendors and Hugo youth.
All Ayes. Motion Carried.
IV. Discussion on Lions Park Teen Proaram
Shayla Syverson, Economic Development/Parks Intern discussed the Memorandum on
Teen programs in Lions Park. Richard Chakolis of WBL Community Services and
Recreation, Shayla Syverson and Scott Anderson met with several teens to discuss a
potential program to be offered and gathered input. Times/days, activities and types of
programs were the main focus. After receiving feedback, a proposed calendar was
created with a tentative schedule of activities based on the feedback. White Bear Lake
Community Services and Recreation proposed to share costs of two employees to carry
out the program.
Strub made a motion, Clark second to allocate $1,500 for staffing cost and $500 for
activity supplies and equipment for the teen program.
All Ayes. Motion Carried.
V. Discussion on Hansen Property as Passive Park
Scott Anderson, Public Works Director asked if the Hansen property could be evaluated
to determine location of trails and to discuss if the property is determined as a passive
park.
Clark and Windisch volunteered to walk the property to assist in evaluating tail locations.
Clark made a motion, Windisch second to declare the Hansen property as a passive
park.
All Ayes. Motion Carried.
VI. Update on Parks and Recreation Programming Sub -Committee
Shayla Syverson, Economic Development/Parks Intern informed that the Parks and
Recreation Programming Sub -Committee discussed the Lions Park, Future Teen
Programs and Movie Night (again being another successful turn out with residents).
VII. Update on Health Sub -Committee
Shayla Syverson, Economic Development/Parks Intern attended the April 6, 2010
meeting on the SHIP program. Prior discussions with Ann Pung-Terwedo, Washington
County and Dr. Aaron Arvig, Oneka Chiropractic continue and they were also in
attendance on these meetings.
The next meeting is April 20, 2010, at which the Sub -Committee will set goals. On May
13, 2010, Washington County is hosting a SHIP Workshop.
VIII. Upcoming Events
Shayla Syverson, Economic Development/Parks Intern updated the commission on the
upcoming activity calendar.
April 17 - Earth Day Clean up of Clearwater Creek Preserve Park
April 17 - Kidz N Biz Fest
April 24 - Hugo Dog Walk
April 24 - City Spring Clean up
May 8 — Spring Savings Show
X. Adiournment
Berger made a motion, Windisch seconded to adjourn the meeting at 9:39 pm.
Next Meeting: May 12, 2010