HomeMy WebLinkAbout2010.05.12 Parks MinutesMinutes
Parks Commission, City of Hugo
May 12, 2010
7:00 P.M.
Council Chambers, City Hall
Call to Order
Jim Taylor called the meeting to order at 7:03 p.m.
Present: Kris Birch, Roger Clarke, Derek Larsen, Mat Rauschendorfer, Jim Taylor, Noel
Schmidt
Absent: Rachel Berger, Dave Strub, Tom Windisch, Scott Anderson
Staff Present: Shayla Syverson, Parks Planner
Debi Close, Parks Secretary
I. Approval of Minutes of April 14, 2010
Larsen made a motion, Clarke seconded to approve the minutes of the April 14, 2010 Parks
Commission meeting.
All Ayes. Motion Carried.
II. Discussion on Hansen Prooertv Trails
Clarke was approached by a resident on off road bike trails and lack of them close to our
community. Clarke volunteered to contact the MN Off -Road Bike Association to partner to look
at building trails at the Hansen property. With the Hansen property already in planning process
for a trail system this is something that could be incorporated.
Taylor expressed concern that the primary focus of the trail system needs to be on Hugo
residents and Schmidt noted that trails have to be family friendly. There was discussion on
considering additional trails for off road biking, but the Commission was in agreement on an
emphasis on creating a family -friendly trail system.
Shayla Syverson, Parks Planner informed of the Gravel Tax funding through Washington
County. Recent changes in state statute on gravel pit taxation lead to this program and
Washington County is holding a workshop on May 25, 2010 to discuss funding options.
III. Further Discussion on a Skate Park at Lions Park
Shayla Syverson, Parks Planner presented to the Parks Commission and residents the
information collected from four vendors, a proposed concept plan and budget. The estimated
time line of construction completion is August or September of 2010.
Taylor made a motion, Birch seconded to approved the staff recommended concept plan and
budget.
All Aye. Motion Carried.
Erik Frolan, from Plywood Benders gave a presentation on his product. He provided literature,
material samples, equipment option to consider and diagrams providing layout suggestions.
The Commission discussed the options for materials, layout, and warranties offered by the
different vendors with the residents.
Larsen made a motion, Schmidt seconded to select American Ramp Company as the vendor.
Birch asked at this time to have it noted that local companies which are available to supply the
product are important and should be considered.
Aye: Roger Clarke, Derek Larsen, Mat Rauschendorfer, Jim Taylor
Nay: Kris Birch, Noel Schmidt
Motion Carried.
IV. Discussion on Marketing
Shayla Syverson, Parks Planner had the opportunity to discuss the flyer and/or advertisement
ideas with the Citizen newspaper.
Larsen made a motion, Clarke seconded to negotiate with the Citizen and offer up to $1000 for
advertisement cost to market the parks offered in the city to the community.
All Aye. Motion Carried.
V. Update on Parks and Recreation Programminq Sub -Committee
Shayla Syverson, Parks Planner updated that there was no meeting for the Sub -Committee this
evening and no recent developments until City Council meets on May 17, 2010. If City Council
approves staffing cost/supplies/equipment for the teen program then the next phase is
determining the program roll out.
VI. Update on Health Sub -Committee
Derek Larsen attended the April 20, 2010 Health Sub -Committee meeting and explained that
SHIP funding is available but criteria requirements/types of programs to qualify information has
been vague. Taylor asked if contacting a state representative for the SHIP's program would be
beneficial to obtaining these guidelines. Larsen volunteered to pursue.
VII. Uacomina Events
Shayla Syverson, Parks Planner informed of the MN Outdoor Youth Expo to be held on May 22
—23 rd , 2010 and Sarah's Daisy Dash held on June 5, 2010. Parks Commission discussed
having a booth in the Expo. Discussions led to waiting until next year's event to have a booth
but making the Parks and Recreation Guides available at the event this year.
Taylor made a motion, Birch seconded to contribute up to $100 to the MN Outdoor Youth Expo
as a sponsorship, if needed, to have the Parks and Recreation guide included in the souvenir
bags.
All Aye. Motion Carried
VIII. Adjournment
Clarke made a motion, Larsen seconded to adjourn the meeting at 9:20 pm.
Next Meeting: June 9, 2010