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HomeMy WebLinkAbout2010.10.13 Parks MinutesMinutes Parks Commission, City of Hugo October 13, 2010 7:00 P.M. Council Chambers, City Hall Call to Order Present: Rachel Berger, Roger Clarke, Derek Larsen, Dave Strub, Jim Taylor, Mat Rauschendorfer, Tom Windisch, Kris Birch, Noel Schmidt Staff Present: Scott Anderson, Public Works Director Shayla Syverson, Parks Planner Debi Close, Parks Secretary Jim Taylor called the meeting to order at 7:05 p.m Larsen made a motion, Birch seconded to move Agenda item IV. to item II. All Ayes. Motion Carried Taylor made a motion, Berger seconded to add an agenda item to discuss the Hanifl Shelter Construction and give Skate Park updates. All Ayes. Motion Carried. I. Approval of Minutes of September 8, 2010 Clarke made a motion, Berger seconded to approve the minutes of the September 8, 2010 Parks Commission meeting. All Aye. Motion Carried. II. Continued Discussion on the Park Rules Ordinance Shayla Syverson, Parks Planner presented proposed changes to the Public Conduct in Parks Ordinance. -1— Parks Commission October 13, 2010 • No person shall operate a motorized vehicle except on designated park roads and in parking lots. • No person shall use tobacco products in an active park. • Park shelters shall be available to all people on a "first come, first served basis" except when a special use permit has been issued. • All fires are prohibited except for recreational fires in fire rings and grills provided specifically for that purpose. Brittany McFadden, Program Director for Tobacco Free Youth Recreation presented on tobacco free park policies and their benefits to the community. After the presentations there was discussion. Voting roll call was then taken to gather input on the aspects of a potential regulation. 1. To implement a Policy, implement an Ordinance or None: Larsen — Abstain Schmidt — Ordinance Birch — Policy Berger — Ordinance Clark — Policy Rauschendorfer — None Windisch — Policy Strub — Ordinance Taylor — Policy 1 abstention, 3 votes for and Ordinance, 4 votes for a Policy, 1 vote for none Majority: Policy 1. To Implement a Smoke Free or Tobacco Free regulation: Larsen — Abstain Schmidt — Tobacco Birch — Smoke Free Berger — Tobacco Clark — Smoke Free Rauschendorfer — Smoke Windisch — Tobacco Strub — Tobacco Taylor — Smoke Free Tie on Smoke Free or Tobacco Free 2. To regulate a distance from features or on the entire park. Larsen — Abstain Schmidt — Entire -2— Parks Commission October 13, 2010 Berger — Entire Birch — Entire Clark — Distance Rauschendorfer — Distance Windisch — Entire Strub — Entire Taylor — Entire 1 abstention, 2 votes for a distance, 6 votes for the entire park Majority: Entire Park Property 3. Changes apply to Active Parks only, Passive Park or entire Park System Larsen — Abstain Schmidt — Entire Birch — Entire Berger — Entire Clark — Active Rauschendorfer — Active Windish — Active Strub — Entire Taylor — Entire 1 abstention, 3 votes for active parks, 5 votes for the entire Park System Majority: Entire Park System Taylor Made a motion, Berger seconded to ask direction from City Council on a smoke free versus tobacco free regulation, implement a policy to include the entire park property of each park in the Park System. Larsen Abstained. All Aye. Motion Carried. The Parks Commission discussed the proposed changes to the Public Conduct in Parks Ordinance. The Commission discussed allowing recreation fires in city -designated rings or in grills (provided by the City or park user). Clarke made a motion, Windisch seconded to recommend changes to the Public Conduct in Parks Ordinance as proposed with changes as discussed to the regulation on recreational fires. All Aye. Motion Carried. III. Update on Park Dedication Policy Shayla Syverson, Parks Planner gave an update on the decision made by City Council at the meeting of September 20, 2010. The Council made a motion was made to make changes to the Park Dedication Policy as the EDA recommended. This would take out -3— Parks Commission October 13, 2010 the requirement for dedication with commercial and industrial developments. A Public Hearing will be held at the Planning Commission of October 28, 2010 to discuss the recommendations. Commission members agreed to participate in discussions at the October 28, 2010 meeting and to encourage the commercial and industrial developments be required to make park dedications. IV. Update on Health Sub -Committee Shayla Syverson, Parks Planner and Commissioner Noel Schmidt continue to attend the Health Sub -Committee meetings. Determination of what may qualify for SHIP funding has been difficult but a yearly community health event may be eligible. A family bicycle ride could be held in late September each year and promote active healthy lifestyles and/or awareness of trails and recreational opportunities. Grant funding could be used to assist with planning and advertising cots. A pre -application was submitted and approved for a grant recently made available by Washington County. An application was drafted by the Health Sub -Committee. Schmidt made a motion, Berger seconded to support an application for SHIP funding for a community health event. All Aye. Motion Carried. V. Discussion on a Snow Jam Shayla Syverson, Parks Planner presented the purposed snow Jam event layout. This includes a DJ, inflatable equipment, coordinating with sponsorships from local businesses to assist with costs for games/prizes. This event could be held on January 15, 2010 with no other community events scheduled on this same date. An estimate of costs was also provided. Birch made a motion, Berger seconded to give authorization to start solicitation for sponsorships and funding assistance. All Aye. Motion Carried. VI. Discussion on Sathre Propert Shayla Syverson, Parks Planner provided a site Map showing 13040 Ingersoll Ave N. Property owner Alicia Sathre is offering the City an opportunity for future park land with access to Sunset Lake. The property was appraised for $694,000. and the asking price is $2,000,000. Taylor made a motion, Larsen second to not pursue purchasing the property. Aye - Berger, Clarke, Larsen, Taylor, Rauschendorfer, Windisch, Birch, Schmidt -4— Parks Commission October 13, 2010 Abstain - Strub. Motion Carried. VII. Other Taylor asked for discussion on determining active/passive status for the Future Park property and recommending to the City Council an update of the list of Active and Passive Parks found in the Comprehensive Plan. Clarke made a motion, Larsen second to label the Hansen property as a passive park and make changes to the list of parks. All Aye. Motion Carried. VIII. Other: Hanifl Shelter and Skate Park Update Scott Anderson, Public Works Director gave an update on the construction progress on the Hanifl shelter. Construction had a few issues on meeting the time line with current carpentry delays. Once discussed with the general contractor, changes in staffing occurred to bring the service up to necessary requirements and to meet the agreed upon expectations and finishing date. Construction is now on track and progress is exciting. Scott Anderson, Public Works Director updated on the skate park. Litter and unwanted items have been at the site on a few occasions. Anderson suggested locking down the skate park when it has been vandalized to encourage peer and self monitoring of vandalism. All Commission members agreed. IX. Adjournment Clarke made a motion, Birch seconded to adjourn the meeting at 10:05 pm. -5— Parks Commission October 13, 2010